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HomeMy WebLinkAbout07-20-1966 City Council Minutes CITY OF SAP, ATOGA S~tARY OF ~IINUTES !. TIME: Uednesday, July 20, 1966 - 7:30 P. PLACE: ~aratoga City Council Chambers, 13777 Fruitvale Avenue, SaratoSa~ Calif., TYPE: R~gular Meeting I ORGA~IIZATION Mayor Glennon called the meeting to order at 7:30 P. A. ROLL CALL Present: Councilmen Glennon, .!;artman, Tyler Absent: Councilman Burry B. ?flM~'T}!S It was moved_ by Councilman Tyler, seconded by Co,jnci!man Hartmen and llinutes unanimously carried to waive the reading and approve the r~inutes of the July 6, 1966 meeting, as x~yritten. II BIDS At~D CONTF_JICTS A. P~EPOP. T OF BIDS ON SURFACI[IG AZ~D STRIPING CIVIC ~E}Y~R PA~'iII~G LOT It was moved by Councilman I!art~an, seconded by Councilman Tyler and Civic Center carried unanimously to accept the low bid of Copenbaver Company for ~arking Lot a total cost of $6,800.50 for surfacin~ and seripinR the Civic Center Parking lot. B. ~PORT OF BIDS OZI ~ESSING RO~ I~%PP. OVE~EMTS The Clerk reported ,a low bid of $9,487,02 ~rom Cope~havar C~pany for Deferral of Vessing Road Improvements and stated that the Staff reco~endation is Bids - Vesstng to defer action on this item until the affected property owners have Road Imp. been contacted and that this bid not be accepted unless these o~,mers will assume the cost above the net proceeds of the bond. tilth no objection, Mayor Glennon deferred the matter to the August 3, 1966 agenda. ~PORT OF BiDS O~t ~IIO!~E GARDE~I BIPROV~¢~i]TS TIt. IIanlay announced th~,t bids ~ere advertised on t~.Fo alternates for t~akona Garden Improvemerits: (!) ComDlati~ date Of Septem},er 1, 1966, which would enable the City to qualify for Urban ~eautification funds [Iakone Garden to help finance the project, and (2) co~letion date of October 1, I~rovaments 1966. Both alternates called for a separate bid for ~cPbilban light- ing standards. After analysis of the bids, it was the staff reco~anda- tion that the low bid of Guerin & ~stead for a total of $42,18~,45, including ~IcPhilben lighting, on Alternate A, September 1 completion, be approved. After discussion, it was moved by Councilman Tyler, seconded by Councilman llartman ~d unanimously carried to accept the .. low bid on Alternate A, with the stipulation that the ~cPhilben light- ing be added subject to the approval of the Pl~nin~ Committee, D. P~PORT OF BIDS ON ~tIGHWAY 85 UALI{UA¥ The Council reviewed the bids on the t~¢o alternates advertised for Defertel of llighway ~5 walkway improvements and, after discussion, Mayor Glsnnon ordered the a~ard of bids deferred until the next regular ~esting, Bids - H~ 85 in accordance with a staff recommendnil'on that no action be taken Walkway until the developer of the area north of i!erriman Avenue has been contacted to dete~ine his willin~sss to pay a pro-rata share of the improvements proposed in the plans and specifications. E. C~NGE O~ER ~70. 1 - ~iOI,!TALVO,EN~?ICE It ~fas moved by Councilman Tyler, s~conHed by Councilman %~artman and Change Order #1 mnanimously carried to approve ~Zontalvo EDtrance Change Order P!o. 1, :,Iontalvo Ent. authorizing the installation by Collisha~,y Sprinkler Company, of a spri~cler system for a total cost of $337.00. S.A-D~TOGA CITY COUI~CIL MI~JTE~ - July 20, 1966 Ill PETIT~GNS~ ORDI~IA~ICES AND FOI~.~AL RESOLUTIONS A. OPd)INANCE Me. 38i12 T PROVIDING FO~ GP~NTI~G OF FPANC!IISES FOR COI~,fl/NITY A~,TEN~..LA TELEVISION SYSTE.~I~ Mr~ }Ian!~ reported that~ since its introduction at the last meeting, Deferrei~ he~bas received several requests from interested firms that this item be deferred for consideration of suggested modifications, Y+~ttb no~ Ord. 38.12 objection, MayOr Glennon deferred the~ matter to the Septembe~ 21, 1966 C.A.ToV. mee~tn~ and, in the;interim, referred it to the =/anagement ~ommittee which is to be re-appointed, with the rcd. uest that the Committee consult the City Attorney regardinF ehe items in question before sub- mitting their report back to the Council. B. OPd)I~IANCE 1.20. 1-5'I Ord. 15-I It {.yas moved b~ Councilman Hartman, seconded by Councilman Tyler and City Clerk- unanimously carried to adopt Ordinance! L'o, 15-I, as introduced at the Adm].nistrator last meeting, ~stablishing the salary of the City Clerk-Administrator. Salary C, ORDII..~Ai']CE I]O0 42 Ord0 42 It Y.mS moved b~ CoUncilman Tyler, seconded by Councilman ~?artman ~nd 1966-67 unanimously carried to adopt Ordinance L'o, 42, approving ti~e 1966-67 Preliminary preliminary budget. Budget The Council diSCussed the City Administrator's request that the position of Administrative Aide be filled and it Y.~as moved by Coundilman rlartman Administrative seconded by COuncilman Tyler and unanimously carried to authorize the Aide hiring of a beginning level Administrative Aide, ~ith the.understanding that the last two salary steps of this classification Y.~ill be ~emoved, At the suggestion of the City Attorney~ this action will be formalized by an amendment to the Personnel Resolution No, 85-5, IV SUBDIVISIONS, BUILDING SITES AITO ZO.v. IP!G REOUESTS A. SDR-642 - JA~FES V. ~..'..-fARII~O l!ith no objection, ~(ayor Glennon ~eferred to. the Piannin~ Committee a request from James v. f?larino for deletion of underground utility re- SDR-642 quirements for one building site on lfontalvo Lane, At the sa~e time, J. Marine the Council concurred w~th the ~iayor's suggestion that henceforth all requests of this nat'ure be automatically referred to the/Planning Committee prior tO being placed on the agenda for Council consideration. ~-Ir. Le Croix asked if ~the suestion lpf the formation of an assessment Saratoga Hills district on SaratOga Itills Road would be, considered at tont%ht's Road meeting and ~.Tas informed that it ~ill not and that it will not again be Dl~ced on the ~genda until the Engtneer's report is available. B. SDR-602 - CHURCH OF ~IE ASCENSIOI~ It was moved by Councilman Hartman, seconded by Councilman Tyler, and SDR-602 unanimously carried to adopt Resolution TIe. SDR-602-1, grantin~ build- Church of the ing site approval for one lot on Prospect Avenue and authorizing the Ascension Mayor to execute the Borderin~ Street Reimbursement A~,reement requested in connection with proposed off-site improvements. C. SDR-596 - CLARE?,~CE ~IEALE ~Ir. ,*!anley reported that two conditions of tentative site approval remain to be met in connection with SDR-596 and these conditions were SDR-596 discussed by the Council, Staff, and ?4r. Neale. It was _~oved by C. Neale Councilman Tyler, seconded by Councilman .~artrAen and unanimously carried to approve SDR-596, subject to p~Vm~!t of required storm drainage fees and compliance ~.,'ith all legal requirements of the Flood Control District. -2- S~21ATO~A CiTY COU;'~CIL ;'~INUTES - July 20, 1966 D. SDR-644 - DR, JO}~! U, OLIVER It ~-~as moved by Councilmau Hartman, seconded bv Councilman Tyler, and SDR-644 unanimously carried to adopt Resolution b'o. SDR-644-1, ~rantin~ build- Dr. J. Oliver ing site approval for one lot on Saratoga.-Sdnnyvale Koad, subject to compliance of Condition II.-D of tentative approval, tO the satizfaction of the City Attorney. E. SDR-647 - LEO BIANCI!I ~r. Lee Tyler, attorney representing the applicant, stated ~hat his SbR-.647 clients were seeking site approval for two lots'on ~arniel Avenue and Leo Bianchi the matter was deferred until later in the/~eeting to allo~ the City Attorney and TIr. Tyler an opportunity to try to resolve the questions relative to compliance with conditions of tentative approval, F. SDR-615 - U. C. GARCIA Mr. Roche Garcla, representing the a~Dlicant~ requested a two ~.:eeks continuance of consideration of conditions relative to site approval SDR-615 on application I1!o. SDR-615 and indicated that the ~pplicant is interested W. C. Ga~cia in the C-S zone survey x~hich is currently betn~ conducted. ~r. I!anley expressed doubt that the survey repdrt will be completed within that time period and, at his suggestion, Mr, Garcia a~reed that, if the report is not available by the next agendai the m~tter ~;ill a~ain be deferred to a subsequent agenda. The Council approved this procedure and the Mayor so directed. G. SD-592 - WESTERN HILLS IN%~ZST}~.~NT COMPANY Mr. ltanley read a letter from !,~illiam I!eiss, dated June 27, 1966, on SD-592 behalf of Western itilis Investment Company~ requesting City narticipa- Western Hills tlon in the! cost of constructin~ t!l~ access road ahd bridge required as conditions of tentative approval of a 26 lot subdivision adjacent investment Co. to. Pierce Road. The Council and Staff discussed this proposal in detail with Mr. lleiss, and, on the basis of adherinZ to past policy, it was moved by Councilman Tyler, seconded by Councilman ]~artman and unanimously carried to deny the request. it was, however, suggested that r~r. Heiss discuss with the Staff the possibility of the formation of an assessment district to finance the required imnrovements. H~ SDR-484 - A~REW P. LASSEN Mr. i!anle~ ~ad ~ letter from }It. L~ssen, ~ated July 9, iD6,6, ~equest- ing withdra~,yal of the extension of ~ime previously granted to perform SDR-484 street improvements required in connection with building site anproval Lassen refund for two lots on Sobey Road. Briefly, Mr. Lasses requests (1) refund of the $200. bond posted for driveway improvements to Lot P, of SDR-484, which he 'understands will lapse and require new site approval Drior to development and (2) refund of the $600. bond posted for Sobey Road improvements; said bond to be assumed by Mr0 ~Yeil !lirkham t~ho ~,~ill be responsible for the street improvements. Mr. Kirkham verified his approval of this procedure and stated that it ~ill benefit him in relation to his proposed development of SDR-641, adjacent to the Lasses property. It ~.~as moved by Councilman Ilartman, seconded by Councilman Tyler and unanimously carried to authorize refund of the total bond posted by I{r. Lasses upon receipt of the $600. replacement bond to be posted by ~Ir. Kirkhem. Recess: 9:30 P. M. Reconvened: 9:40 P. IV - E. SDR-647 - LEO J. BIA~]C!!I - continued fron: earlier on agenda. Mr. Tyler sta~ed that the applicant will pay the required storm drain- SDR-647 age fee, subject to reimbursement, if warranted, upon later City Bianchi determination of the actual storm drainage fee requirements. After discussion, and the City Attolmey's explanation of the factors involved, -3- SARATOGA CITY CODI]CIL MINFFE~S - July 20, 1966 it ~.:as moved by Councilman Hartman, seconded by CounCilm~n Tyler and unanimously carried to approve SDR-647, for two lots on C~rniel Avenue, subject to the decision of the Planning Committee as to the necessity of retaining or modifying Condition II-B of tentative approval, and to payment of the storm dralna~e fee, as may be required. V PUBLIC Ht~RINGS - none VI ADMIMISTP~TIVE ~IATTERS A. MAYOR Caadidates (1) _~layor Glennon reported that the list of Council csndidates to City Council replace !4r. Drake now numbers 23, includtn~ 6 volunteers for appointment. County-wide (2) ~iayor Glennon reported that the Inter-City Council has submitted Planning Cor~nittee a report relative to formation of a County-~.~id~ Planning Committee. B. FINANCE (1) It was moved by Councilmen !!artman, seconded by Councilman Tyler Bills and unanimously carried to approve the disbursements on the list dated July 20, 1966 and authorize that warrants be dra~rn in pay- ment for the total amount of $59,431.47. Finance (2) The City Clerk's report and Treasurer's report for the ~onth of Reports June, 1966 were received for Council revie'j. C. COUNCIL CO~ITTEES ~ (1) Councilman I~artman reported that the Planning Committee mat regard- Johnson - Under- in, g Mr. Ralston Johnson's request for deletion of under~rouud ground Utilities utility requirements and recommends defertel of this item until an alternative polutlon can be discussed with P~G. & E. l.,Tith no objection, ~{ayo~ Glennon so directed. Councilman Hartman also suggested that meetings be arranged with ~epresentatives .~f P.G.& and P.T0& T. for exploration of their policy on underground utility installations and that the Committee request from them a po!~y statement~ in wrlting~ (2) Uith no Objection, ~ayo~ Glennon deferred action relative to the Calson Properties request regarding improvements to ~lanor Drive Calson Prop. in connection with the Lyngso Co. development~ in accordance ~.Tith Manor Drive a progress report indicating that the Planning Committee desires continuance for further negotiations between the affected parties in an effort to resolve the matter. (3) Councilman Tyler reported that a policy decision t, ill be required Phase II Trafic- of the Council by the end of August regarding the Phase II Traffic- ways Program ways program and, with no objection, ~!ayor Glennon referred the matter to the Planning Cof~:~=ittee for revieu ~7ith the Staff and County representatives. D. DEPARI~JE~IT lIEADS AND OFFICERS (1) The Director of Public Uorks recommended approval of Chan~e Order Change Ord. #2 No. 2 providing for construction of concrete block' retaining walls Azule in connection ~.rith the Azule llomesites Improvement Project end it was moved by Councilman Tyler, seconded by Councilman Hartman and unanimously carried to ~pprove Change Order ~o. 2, for a total of $1,491.24. (2) The Director of Public tJorks reported that he will have, for the Azule Extension next meeting, a recor~nendation for extension of time on the Azule ~lome it Improvement Project contract caused by delays of utility _, s es relocation and sanitary sewerage -4- SARATOGA CITY COUNCIL III~IUTES - July 20, 1966 (3) It ~as moved by Councilman iIartman, seconded by Councilman Tyler, and carried unanimously to accept the improvements, for construction SDR' 509 only, for SDR-509, Charles i~arden, ~ith the one ~ear maintenance Charla~; 21arde~ period to begin i~medlate!y. (4i It ~:as move~d by Councilman Tyler, seconded by Councilman ~iartman and hnanimoUsly carried to accept the improvements Constructed in SDR-360 connection ~th SDR-368, (Chevron Station at SaratOga-Los Gatos Chevron Station Road and OakIStreet) and authorize release of the improvement bond and acOeptance of the street improvements for City maintenance. SDR-333-1 (5) It was moved by Councilman 71artman, seconded by Councilman ~yler and unanimously carried to adopt Resolution No. SDR-333-1, abandon- P.U.E. Abandonment ing P.U~E. easement In Lot 86, Tract 3171. (6) It was moved by Councilman liarman, seconded by Councilman Tyler Quito Plan Line and carriedunanimously to authorize amendin~ the contract for the Quito Road Plan line to extend the plan line to ~avenwood Drive instead Of the present limits of Austin !.Tay to Pollard ~oad. E. CITY ADZ~I~IiSTRATOR ~ir. Henley reported that Chief Building Official, Don ilarris, has recommended that authorization be granted for Arnt Anderson to Plumbing Inspectors attend the annual Plumbing Inspectors conference in !~onolulu durin~ Conference the week of October 15, 1966. =The conference is sponsored by the P.H.A.C. and the cost to the City would not exceed $150. After discussion~ the Council agreed that the request be denied. Clarence Neale spoke in favor of ~ranttng the request and oersonally commended ~!r. Anderson. The ~;ayor noted that the request uas not. denied on the basis of personal merit, uhich the Council recognizes and appreciates, but on the basis of molicy regarding conferences. VII CO}8.1~:ICATIONS I~ITTE. N (1) The ~{ayor ackn6~.~ledged a letter from the Chamber.0~ COmmerce advis- Chamber of tng that Mr. Stewart Howell and Robert t~in~ ~ill be replacing Commerce Reps. ~l{r. Donald Bush as the Chamber's representative at Council meetings, (2) The City Administrator ~3as requested to reply to a letter from Mrs. Reid~ protesting proposed Fruitvale Avenue tm?rovaments, in Fruitvale Ave. Imp. the light of the previous report by Councilman Tyler that the proposal is merely a recommendation of the County Plannin~ Staff in connection with tile Phase II Traffic~.yays program. (3) A letter from l,liss Pennlman relative to placement of the memorial Memorial Arch arch in the Plaza uas referred to the City Administrator for reply Relocation in accordance ~ith the landscaping contract ~hich has been awarded for Plaza development. Directional Signs Mr. Ilanley noted, as a matter of interest~ that the State plans to in Plaza relocate the two directional si~ns which are presently in the central plaza to a location on the other side of the street. B. ORAL (1) Mr. ~Yanley reported that the High School Board of Trustees had Reid Ln & Hwy 85 considered participation in the installation of a flashing yellow Signal si~.~nal at Reid Lane and !{ighway 85, as requested by the City, and that the Board has indicated willingness to request the State for this signal. At ~he same time~ Mr. Henley indicated, the School Board expressed doubt that it ~an assume responsibility for operation of the signal or assu~e the full share of the cost of the installation and that it may ask for city participation. -5- SARATOGACITY COD~]CIL MINUTES - July 20, 1966 Mayor Glennon indicated he objected to City participation in cost of installation if it is clearly a shcool district obligation, as the facts ~ould indicate. (2) Mayor Glennon acknowledged, ~ith pleasure, ~he presence of Mrs. Parker and }~rs. Stark of the Good Governmen~ Group; Ste~art representin~ the Chamber of Commerce; recognized the individuals present at the ~onlcnsion of the meetin~ and concluded hi~ remarks by extending his re~ards to Mr. and ~rs. PaUl I~ Gardiner. VII ADJOUR~Z[.~T It was moved by Councilman Hartman, seconded by Councilman Tyler and unanimously carried to adjourn the meeting at 11:05 P. RESPECTFULLY SUBI.~ITTED, UILLIA~! C. I~A~]LEY, CITY_ C~Ri~ /