Loading...
HomeMy WebLinkAbout12-06-1967 City Council Minutes SARATOGA CITY COUNCIL SUMMARY OF MINUTES T]2.~: ~ednesday, December 6, 1967 7'i30 P. M. PL,~.CE: S~ratoga City Council Chmnbers, 13777 Fruitvale Avenue, Saratoga, Calif. TYPE: l~egular Meeting I ORGANIZATION }~ayor Glennon called tile meetin~ to order at 7i35 P. M. A. ROLL CALL Present: Councilmen Glennon, Tyler, Robbing Absent: Councilmen Burry, Hartman B. MINUTES Minutes It was moved by Councilman ~obbins .tO dispense with the reading of the November 15, 1967 minutes and approve them as.written subject to the insertion of the words "the Study" at the beginning of the third line from the bottom of page 5. Councilma~ Tyler seconded the motion which carried unanimously~ II BIDS AND CONTRACTS A. REPOI~T ON INFORMAL BIDS - PALOMINO WAY STORM DRAINAGE Palomino The City Clerk reported that ~,~o informal bids had been received for the Storm installation of a catch basin and 50' of pipe to correct the drainage Drainage problem at the end of Palomino I,Y_y and reco.mmended that M. L. Raymond Bids of Santa Clara, be authorized to perform this work for a total cost of $950.00. It was moved by Councilman Tyler, seconded by Councilman Robbing, and carried unanimously to award the bid to M. L. Raymond at the price quoted. B. REPORT ON BIDS - AUTOMOBILES Automobile The Director of Public Wo~ks reportedtha~, as previously authorized, the Bids staff had requested the State to. include two 4'-d6or sedans for the City in their bids for the ~urchase of automotive equipment and that the bids came in at $1625. each for fully ~quipped PlymOuth automobiles replace the two presently owned city cars. The total cost f~r, the automobiles will be well within the amount budgeted for this purpose, Mr~ Shook reported. C. P~EQUEST FOR TIME EXTENSION - SARATOGA YOU~t CENTER BUILDING Youth Mr. Huff reported that the lease agreement with the Saratoga Youth Center Center, Inc. provides that the youth center building be completed by Extension December 1, 1967 and that they have requested an extension through January 15, 19~8. FAr. Huff recommended that the requested extension be granted and it was moved by Councilman' Robbing, seconded by Councilman Tyler, and unanimously carried to extend the time limit in which the youth center building must be completed, as set forth in Paragraph 2 of the lease agreement dated April 5,: 1967, to and including February 1, 1968. III 'PETITIONS, ORDINANCES AND FOP~I~L PalESOLUTIONS A. ORDINANCE 38.12.1 - REQUIP~ING C.A.T.V. SYSTEMS TO BE FULLY UNDERGROUND Ord. The Clerk read Ordinance 38.12-1, amending Ordinance 38.12 by requiring 38.12.1 that C.A.T.V. facilities which may be installed in the City be fully Underground. underground and it was moved by Councilman Robbing, seconded by Council- C.A~ToV. men Tyler, and unanimously carried to adopt the ordinance, as introduced Facilities at the last meeting. Mayor Glennon advised those present that copies would be available for distribution to interested persons. B.' ORDINANCE 38.19 - ENACTING REAL PROPERTY TRANSFER TAX Ord.38.19 The Clerk briefly outlined the ordinance which would impose a documeut~r3~' Real Trnns- stamp tax on the sale of real property in the city at the rate of fer Ta~ SARATOGA CITY COUNCIL MINUTES - DECE~mER 6, 1967n- Continued Real for each five hundred dollars value of property. This ordinance was property fully discussed at the time of introduction at the November 15 meeting trashier and it was moved by Councilman Tyler, seconded by Councilman Robbins, and tax unanimously carried to waive the reading and adopt Ordinance 38.19. C. ORDINANCE 38.18 - RELATING TO HORSE A~D STABLE LICENSES Ord.38.18 In the absence of the Planning Comnittee Chairman, Councilman Tyler Horse & reporfed that the Corm~tttee recommends that the ordinance~ relating to horse Stable and stable licenses and Ordinance NS~3~i2, relatin~ to the keeping of license horses, be continued to 8:00 P. M. January 17, 1968 as there are some phases they Wish to review further with the representafives of the Castlerock HorSeman's Association. Inferested parties were n~tified that this item would not be acted upon tonight, it Was reported. With no objection, MayOr Glennon directed the items removed from the agenda and asked the Clerk to replace these matters on the agenda of the January 17, 1968 meeting. IV SUBDIVISIONS, BUILDING SITES AND ZONING REQUESTS A. SDR-721 - ROY BIEBER SDR-721 Councilman Tyler reported that the Planning Connittee had reviewed Fir, R.Bieber Roy Bieber's request for modification of the condition of building site reqeuest approval requiring that Pike Road be improved to an 18' minimum access for road from his property to Pierce Road~ The Committee recommended that modifica- b~. Bieber be allowed to construct that portion of the improvements tion. which would require expenditure of his pro rate share of the overall cost or a cost of $4,000. whichever is the greater. Instead of following the policy of recent years of requiring a minimum access road to a public street, bk'. Bieber would be permitted to improve only a portion of the way. Mayor Glennon questioned the advisability of changing the city's estab- lished policy. During discussion, ~'=. Bieber emphasized that the site in question had been approved ~7ice before without the imposition of the requirement fgr minimum access road construction all the way to Pierce Road. With Council approval, ~yor Glennon directed this item to be removed from the agenda until the meeting of January 3, 1968. B. SDR-722 - GEORGE SOMPS SDR-722 On the instruction of the Planning Committee, the Director of Public Works S. Somps reviewed the estimated cost of widening S ratoga Hills Road to the 18' minimum access road standard and recommended that the original requiremen~ not be modified. Mr. Somps indicated that his s~te too had been previously approved with- out the requirement for widening Saratoga Hills Road to an 18' minimum access road standard, that he had previously met almost all the conditions of tentative site approval and that his property was shox,m on a final subdivision map recorded prior to the incorporation of the city. Mr. S0mps agreed to post a bond to guarantee the widening of Saratoga Hills Road but requested that his appeal of the widening requirement be given further study. On being advised that it would be necessary for him to enter into a site approval agreement to do the work in order to make any such bond effective, Mr. Sumps orally applied for final site approval. The Council granted final building site approvals on areorion made by Councilman Robbins, seconded by Councilman Tyler, and unanimously carried, subject to Mr. Somps meeting all of the conditions of tentative site approval. With no objection, Mayor Glennon directed the matter of the appeal for modification of conditions continued until the meeting of January 3, 1968 to permit further study by the Planning Committee of the application of minimum access road requirements. Chairman Norton of the 'Planning Commission asked that a written state- ment of the Committee's recommendations relative to minimum access road improvement policy be submitted to the Planning Commission fo~~ con- sideration and comment. SARATOGA CITY COUNCIL MINUTES - I4EDN~SDAY, DECENBER 6, 196~ - Continued C. C~109 ~ HARRY MARGOLIS Mr..Huff announced that this item ~ad been placed on the agenda in accord with the Council policy of granting an applicant for a zoning change on C-109 which the Planning Commission has ~ecommended denial the opportdnity to Margolis request a public hearing before the City Council. Mr. Jerry Smith, attorney representing Mr~ Margolis requested that this matter be set for public hearing during the month of January ,1968. With no objection, Mayor Glennon directed the Clerk tO schedule a public hearing for either January meeting that is most favorable from an agenda standpoint. V PUBLIT HEARINGS A. ORDINANCE NS-3.12 - REGULATING THE EEEPING OF HORSES Ord. The Clerk reported that this matter was ~referred to the Planning Com~ NS-3.12 mittee and the hearing continued tc this time but, as reported earlier at Keeping this meeting, the ManningCommittee recommends continuance to the Horses January 17 meeting. With no objection, Mayor Glennon ordered the public hearing continued to 8:00 P. M. on January 17, 1968. B. A-146 - CORINTHIAN STUDIOS The Clerk announced that this was th~ time set for hearing On the appeal of Corinthian Studios from the Planning Commission denial of final design A-146 approval application, on the basis of insufficienu off-street parking Corinthian facilities~ Studios Appeal The Planning Director gave a comp~ehehsive report of the history of this application. Briefly, preliminary design review was granted in 1964 and for various reasons, the applicant did not submit final working draw- ings required for final design review consideration until this year. After several meetings with the applicant's re~resent.ative, the D~sign Review Committee and the Planning Commission agreed that the final plans submitted differed from the original plan approved in 1964 to aLdegree that the parking spaces approVed at that time were now insufficient to meet the requirements for this building. Mr. Walker reported that some question relative t~ interpretation of the ordinance exists Emong the Plan~ing Commissio~erS but that their final action was to require either 12 or 13 spaces based on the present plan. The architect for the applicants, however, contends that 10 spaces would meet the ordinance requirements. Mr. Warren Heid, the architect for the owners, reviewed the matter in detail and submitted copies of a summary he had prepar6d, based on the Staff report dated October 23, 1967, illustrating his interpretation of the ordinance. Primarily, Mr. Reid stated, he differs from the Planning Cemmission's interpretation that added storage area requires additional parking and in its definition of the type of business use. After exten- sive discussion of the original intent of the Zoning Ordinance parking requirements, the possibility of storage area being converted (at a later date) to sales area, etc. the Mayor referred the matter to the Plan- ning Committee and directed it to the agenda of January 17, 1968. Mr. Reid indicated that he, as well as the owners, would be available to meet with the Committee for ~iscussion. C. RESOLUTION NO. 390 - RESOLUTION OF INTENTION TO ABANDON PORTION OF ALLENDALE AVENUE Res.390 Mr. Huff reported that notice of public hearing had been published ax~ Abandon. the area posted according to law. Mayor Glennon declared the public portion hearing opened at 9:48 P. M. and directed all pertinent data introduced Allendale as evidence. No one present responded to the Mayor's invitation to Avenue speak regarding the proposed abandonment of a portion of Allendale Avenue and it was moved by Councilman Robbing, seconded by Councilman Tyler, and unanimously carried to close the public hearing at 9:49 P. M. It was moved by Councilman Tyler, seconded by Councilman Robbing, and unanimously carried to adopt Resolution No. 390, abandoning a Fortion of Allendale Avenue. SARATOGA CITY COUNCIL MINUTES * DECEMBER 6, 1967 - Continued VI ADMINISTRATIVE MATTERS A. MAYOR (1) MayOr Gi&nnon announced ~hat the'annual Christmas p~rty Of the I.C.C. Inter-City Council will be held ~omorrow evening at Moffet Field Party and that!Councilmen, Planning Commissioners, and Staff are invited, as are their wives or guests. Regional (2) Mayor Glennon reported that h~ Had artended. the Board of Supervisors Gov~t. Joint Legislative Committee m~ehing relative t0 regional government on Monday, December 4, as the representative of the 16 cities in Santa Clara County. Man & (3) The Mayo~ also reported that he had recently artended a day long His discussion meeting on man and his environment. He artended as Environment President of the Inter-C~ty CoUncil as well as Chairman of the I.C.C. Planning Policy Committee. B. FINANCE (1) It was moved by Councilman Tyler, seconded by Councilman Robbins, Bills and carried unanimously to approve the disbursements on the list dated December 6, 1967, And authorize that warrants be drawn in payment for a total amount of $215~726;93; C. COUNCIL COMMITTEES (1) Councilman Robbins, in the ~bsence of Management ComnitteeChairman Employee Burry, re~ortedthat the Committee had screened the proposals of compensation, six firms regarding a position classif~cati6n, compensation, and classification fringe benefit study~ The Committee recommended that the firm of Study Ernst and Ernst be authorized to c~nduct the study at a fee not to exceed $2,375; The ~tudy will tak~ two to two and one half months t6 complete a~d will be available for budget deliberations by March 1, 1968. It was moved by Councilman Robbins, secdnded by Councilman Tyler, and unanimously carried to adopt the Management Committee report and employ the firm of Ernst and Ernst to conduct the study outlined. (2) Councilman Robbins reported that the Management Committee recommends that the Council endorse the proposed Bay Area Community Shelter Bay Area program. ABAG will be the project contractor acting in behalf of Community local governments and the project will be financed by Federal Shelter funding. It was moved by Councilman Robbins, seconded by Council- Program man Tyler, and unanimously carried to adopt the report and go on record in support of the program. D. DEPARTMENT HEADS AND OFFICERS Tr.3738 (1) It was moved by Councilman Tyler, seconded by Councilman Robbins, Monument and carried unanimously to release the monument bond posted in Bond connection with the development of Tract 3738, as recommended by Release the Director of Public Works. Tr.4090 (2) Upon the recommendation of the Director of Public Works, it was Construction moved by Councilman Tyler, seconded by Councilman Robbins, and Acceptance unanimously carried to accept the improvements in Tract 4090, for construction only. The one year maintenence period begins as of this date. SDR-223 (3) It was moved by Councilman Tyler, seconded by Councilman Robbins, ~onstruction and unanimously carried to accept the improvements constructed in Acceptance connection with SDR-223, for construction only. This acceptance was recommended by the Director of Public Works and the one year maintenance period will begin at this time. -4- SARATOGA CITY COUNCIL MINUTES - DECEMBER 6, 1967 - Continued (4) Public Works Director RoberrS. Shook reported that he had.attended Statewide ~he statewide conference On underground utilities last week and that Conference he will have an analysis of the discussion for Council review in on Underground the near future. Briefly; Mr. Shook reported that the problem is Utilities not too encouraging for present planning of underground utility conversion but that there Were several items which the city may be able to utilize in its program. Mr. tiuff stated that he had contacted the P.U.C. regarding certain phuses of conversion pro- gram~ and the reply, which was available for Council review, did not Offer any immediate constructive suggestions. Mr. Huff indicated, however, that he has scheduled a meeting with P. G. & E. represent- atives regarding this question and that he will continue to explore possibilities of financing. (5) The Planning Director reported that he had met with the Monte Sereno City Admihistrator and with State representative Elizabeth Saratoga- Gawain relative to the designation of Saratoga-Los Gates Road as Los Gatos a Scenic Highway and that several items remain to he completed Road - before the official designation can become effective. One of these, Scenic Mr. Walker explained, is the passage by the Council of a resolution Highway stating the Council"s intent to initiating a'program for uuderground Resolutions utility conversion. Another is the.required resolution from the City council that public works improvements within the City will ~.~g~ not interfere with the State's criteria for Scenic Highways and corridors and the third is a resolution indicating that the city will bend every effort to convert overhead utilities to underground along the scenic highway. It was moved by Councilman Tyler, secbnded by COuncilman Robbi~s, and unanimously carried to adopt the required resolutibnSard authorize Mr. Walker to advise the Sta~e representa- tives of the City's formal adoptlob of these resolutions. E. CITY ADMINISTRATOR P.C. (1) Mr. Huff distributed copies of the roster Of COuncil represehtation Representa- at Planning Coxmnission meetings for the next several months~ tion by Council (2) It was moved by Councilman Tyler, seconded by Councilman Robbins, Population and unanimously carried to authorize the Staff to request the State Estimate Department of Finance for a population estimate, at a cost of $280. Street (3) The Council acknowledged receipt of copies of a letter from the Imp. Reports State Division of Highways relative to quadrennial street improve- ment reports. (4) Mr. Huff co~unented that the current issue of Western Cities Underground magazine contains several items relative to underground utilities, Utilities one of which was written by former City Administrator William C. Henley. Electrical (5) The City Administrator reported that the City of Santa Clara Rate indicates that a rate comparison of their rates and the P. G. & E. Comparison for electrical service shows between iOX and 20% differential, depending on the amount of service furnished. Rabies (6) Mr. Huff reported that the City has again been declared within a Area "Rabies area" as defined by the State Department of Health. (7) Mr. Huff stated that the Green Valley Disposal Company tnday sub- Scavenger mttted a list of non-subscribers for garbage service and that, Service although he has had no opportunity to analyze it, it shows that 249 Subscribers residences are not served by the scavenger company. (8) It was moved by Councilman Tyler, seconded by Councilman Robbins, Youth and carried unanimously to authorize that a warrant be drawn, Center payable to the Saratoga Youth Center, Incorporated, for the Payment balance of the $38,000. requested by them and previously authorized. Authorized It was explained that half this amount has already been paid and it was proposed to pay the balance in January but that the Youth Center has requested payment at this time. SARATOGA CITY C6L~NClL HINUTES - DECEMBER 6, 1967 - ContinUed VII COI~UlqiCATi~NS A, ~IT~N (1) A~le~ter frem~Carmen Albanesereiative to a co~piai~t pertainin~ Scavenger to, Scavenger .service was noted a~ ~he Mayor C~ented ~hat the C~plaint City Administrator had alrea~ ~r~mi~ted a si~isfac~ory reply. Street ' (2) A request from Ge~ge~ers to change the n~e of the stree~ Lucinda N~e ~a~e CoUrt to E1 C~lno,Senda was referred to Staff for the usual LuciUs Ctl pr6cedural in~eltigation; (3) ~ Huff reported that a number of letters relative eo the desig- Fan~eli neeion of Fa~ell Avenue ssa collector stree~ h~ been received Avenue- a~ it was noted ~hat this is a moot question ~n the light of Collector Gen&ral Plan review. ~e ~yor asked ~hat the interested parties Street be advised tha~ this designation will be removed as ~he need for is no longer present since the school that was proposed in that area will not be constructed there. (~) ~. Huff reported that the Depar~ent of HouSing and Urban Develop- ~ ment has advised that the City may not re'apply for funds for the Funds Hakone and ~ildwo~ parks, to offse~ expenditures already m~e on ~he basis of ~e earlier letter of authorization from the H~A. P.U.C. (5) ~e previously referred to letter fr~ the P.U;C. relative underground utilities was noted for file. (6) A letter f~ ~e~ore.Galeb requesting consideration of a variance Galeb - and building site approval application.was referred tO =he ~lanning Vayi~ce Comi~t~e and tO the. agenda 0f the January 17, 1968 m~eting~ & Building Huff had ind~ated that Mri Galeb was unable to attend at t~i~ ~ime Site appeal and h~ as~d for a continuance but did wish to bring the to the Council*s attention now. Gilroy - (7) ~e Council noted an invitation to attend a Chris~as celebration invitation in the City of Gilroy. Support for (8) ~yor Glennon reported that he had received a letter from a Sara- Westbrook toga residen~ supporting ~he application of ~he residents of the ~nexation ~estbrook area for annexation to ~he B. O~ ~yor Glennon achowledged, with pleasure, the presence of Planning Comission ~aim~ Norton and of Good Gover~ent Group representative, ~s. ~Guire and th~hd ~s. McGuire for serving coffee during the recess. VIII ~JOU~NT It was moved by Co~cilman ~bbins, seconded by Councilman ~ler, ad unsn~ously carried to adjourn the meeting a~ 10:25 P. ~. Respectfully submitted, J. R. HUFF, CITY CLERK