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HomeMy WebLinkAbout06-19-1968 City Council Minutes SARATOGA. CITY COUNCIL SU~jD_~ARY OF MINUTES · TIL':"E: . Wednesday June 19, 1968 -- 7:30 P.M. PLACE: Saratoga City Council Chambers, 13777 Fr~itvale\l Avenue; Saratoga, California TYPE: Regular meeting I ORGANIL~TION ?~iayor Glennon called the meeting ~o order at 7:30 p.m. A. ROLL Present: Councilmen Glennon, ~artman, Tyler, Robbins, Smith Absent: None B. NINUTES -Corrections,for Minutes of June 5, Councilman Robbins asked.for correction in the last~th~e ~orrections lines in the final paragraph,on page l, to delete the wor~"bu~" and substitute the word 'end ', and to delete the wo~ "not", for ~inut~s so that the statement would read: "College had al~ady built the ~rki~ .lot road., and it w~s too late to realign ~the road of June ~, away from the Fry parcel". He also questioned the second line at the top of page 4, ' ~' onl ", 1968 meeting regarding the word y which was corrected to read own' and asked ~at changes be incorporated on page 6, in the next to last paragraph so that it would read: "He said it was the recommendation of the Committee ~at Earle Lewis of de Anza College be retained for a fee n~ to exceed $250, provided from the current police budget, as a consultant to John Ball, Saratoga Chief Of Police, and be' asked to report backton:-his-fihdihgs." 'Also deleted from the second .line of the last paragraph was ~e phrase "on the team". Councilman Robbins moved, and Councilman Smith seconded approval of the I~inutes for June 5,1968.as corrected,, and the c~rected minutes were accepted as ~ead,by~nimous'Vote.v~-.ti2.= II. ~IDS ANff CONTE~CTS GP~NT OF EASE~,.TENT FROM P~E FOR E~CATION OF UTILITIES - FRUI WALE-AL~NDA~ AVE. i~PROVEMENT. PGaE Easement to relocate Councilman Hartman asked if the 25 ~ 'affdlu60~,. l~nes would be poles 'al. inss underground,' and A'd~inistrator' HurRn.saidt~o~'as on Civic ' lection that it was too expensive, costing an estimated .~125,000 Center site to pui the 25 ~ underground, ~ndT-.tHat' costs'would a'lse p~vent Undergroundl~..of"the- 60 ~'.line.. Councilman' Tyler asked th ~ meaning of parcel descriptions .. A, B, ~and C, and Mr.. Huff ~replied that ~hSy.-.were the legal' descriptions of Civi'c Center property. He 'added that ~sre would also be 6the~.owners involved, suchlas the Lutheran Church, which would receive copies of the authorization form from PG~E regarding similar easements needed on their proper- ties. He added that relocation would save adding some more · poles at the angle points of the line, and would eliminate ..some other poles.. '~Mr. Hartman asked if the fourth paragraph on the second page · ~of.theeasement agreement regarding trimming and cutting Of · trees and shrubbery could be amended, to delete the phrase ,,sh~ , 411 be burned' from the next to the.last line of the para- graph, and Mr. Huff said he believed it could be removed from the paragraph, which was only part of a standard form, and that he did not believe the ?G&E would have any objection. Nr. Hartman moved that the Mayor be authorized to execute the roy-'; ised.easement agreement,_'ir. Tyler seconded,.and the motion carried ur~nimously.' ,: · III. PETITIONS, ORDInaNCES AND FOE~L RESOLUTIONS A. VERDE VISTA IMPROVEMENT PROJECT Delay in City Manager Huff reported that it would again ~enecessary Verde Vista to delay action on the resolutions, since the difficulty in improvement obtaining appraisals had delayed the .:.~ngineer's report. He " project -- saifi that it would. not delay the public hearing on the matter, se~ for which could not be set until August. agenda of Mayor @lennon"than-authorlzed ,re-agendlzlng the Verde~ July 3. Vista improvement project r~solutions for the next regular meeting of the Council, on July 3, 19~8. B. RESOLUTION NO. 399-1 Calling for Public Hearing on Formation of an Underground Utility District on Verde Vista Er. Huff explained that in accordance with City Ordinance No. 38-E0 it would be necessary ~o set a date for a public hsaring on'tb~e .p~ssible formation of an underground utility district on the no~h~ffd~s~u~t~-~si~es of Verde Vista Lane between Sar~toga-Sunnyvale'Road'~d~t~4~3, and suggested the date of July 3, 1968 as appropriate. : Councilman Tyler moved adoption of Resolution No. 399,1, Councilman Smith seconded, and the move carried unanimously. l~r. Huff reported that the City's 1969 share of funds.alloted ~y the PC~&E for utility undergrounding was estimated to be about ~28,000, an~ that it was also possible to carry over any -unexpended funds from this year's balance, which could be used to help in constructing the Verde Vista project. Councilman Hartman asked if there was any progress to reoort on work that might be done by private contractors in preparation for setting of underground utility lines, and mr. Huff replied that according to IPG&E, trenching could be done by private. companies on" new developments only,ll.but that .the PG&E was 2 reeuired by the 'Publ'ic Utilities Commission to do all work in connection of old or ex in ~'~ g lines. i~nis meant, he said, tb. at subcgntractors could b$ employed to do at tsast part of tiqe wo.~'k in new s~ivision~, but not in established areas. -de added that he Wo~ld also]contact the PUC tb verify the Councilman Tyler' ~sk'ed if o~qer property o',~ners would be asked to pay~ tov~ards their own connections due to any underground . line ~el0cation. ~nd. l~'!r. HUFf said that he believed they would. ~'~ Tyler ~en queried if a~y owners on Allendale would be * so affected, and ~r. Huff said that althou~ he ~ew of none . , on AIlendale, there would bg. some on Fruitvale ave. ... ¥r. Tyler asked i~ any owners had protested as yet, and i~lr. ....... Huff said that noHe had bee~ received ~s yet, and answered ' in the affirmativ~ to l~r. T~ler's next question asking if people would ~e me'de aware 6f possible charges in a public hearing.. ~ .... ,. C. ESOLUTION NO.re'438 - ADOPTING ALTERNATE PROCEDUE FOR '~ING AND CO~CTING A"SSESS~:~NTS ON AD VALORE~ BASIS Councilman Robbins asked City· Attorney Johnston to explain Resolution the purpose of the resolution, and the latter explained that authorizin5 there were three different w~ys to collect levies for special levy and districts, and ~at ~e easiest way to do it was to p~t the collection item on tax bill rolls, other~ise the City would have.%ollect of special the assessments individually. ~e City was. required, he said, li~.ting to reaffirm its position each year, as in ~ae present case district of the 'three lighting districts: SCL District l, Azule, and~ assessments. Quito. ~ COunc'ilman Robbins moved, and Counciiman Smith seconded' "-: '~-.,~ adoption·of the ~eso!ution and ~e vote was unanimous. ..,.: iV. SUBDIVISIONS, BUILDIkqG SITES AND ZONING REQUESTS · A. RESOLUTION NO. SDR-756 '-APPROViNG BUILDI. NG SITE OF M.E~.NORL~N Resolution City NanagerHufflrecommended approval of the building No. SDR-756,' site application of M.E. Norman for one lot on Saratoga Avenue, final site subject to the general and speciflcI conditions Contained in ths Building Site Committee report of.lQ J~ne 1968# and stated approval for one lot that the site was 'next ~o'! the old Seagraves place~ by '.,!~7.E. 'Councilman Hartman asked~i-~'there was Ftb t~ea~y ~gp~ading, Norman on and D~ir. Huff 'referred the 'question tb ,hblic~ W6rks Di~o~cto.r Saratoga ave. Robert Shook'who said there was. no problem in grgding tl~ site ~s the Structure was to be cantilevered,'-as stated in i~Tr~orman's letter. Mr. Hartman then asked what would be the procedure~ if · someone else wanted to build on the lot,- would such a person have' to come." in, not for this ty~ of building site approval, but for 'g~,ding, if a different house was to be built, and I~r. Huff answered yes. ~qr. Hartman then commented that cantilever construction seemed t~ be the only practical way to build on the lot, and moved.':adbption of the.resolution~ Which was . ~._ seconded .b~t. GounCiiman Tyler, and passed unanimously. B.ZORIIqG CHANGE REQUEST C-113 -- E.F. GOUVEIA .~tr. Huff reported .that a letter dated June 17 was on July 3 set file from ~,~r. Gouveia, appealing. from the denial of his as date for ~request.for reZoning: a portion of a 2.68 parcel located hearing between Pierce :Roa'd and the terminus of Ashley Way, by the appeal on Planning C0mmission.at.~its~me_~ti~ on June lO, 1968-.~b_e denial by ' , denial had been based primarily on the grounds that the Planning Com- zonir~ change from R-1-40,O00 to R-l-12,500 would set an mission of u~esirab~ precedent for increased density in the area, Zoning Change and was not in'conformance with the 1968 General Phn that Request C-113 calZed for very low density .at the site.. Nayor Glennon said that in the absence of any objection, a hearing 'date of July ~ wo~ld be set to hear Mr. Gouveia 's 'appeal = ~ C.-:EQUES~ FOR EL~SE 0F C~SH ~ND FOR SDR-572, H.J. ZWEIG Release of " Director 0~"~d~i~]~rt Shook reported that all work bond for on the premises of Hans J. Zweig having been found to be satis- SDR-572, factorily 'completed.ipon in~pection of imp~vements, he recom- H.J. Zweig, mended release of ~,I9. Zweig'~s bond. Mr. Huff noted that t~ Xadrone Hill bond was rather. unusual, in that the applicant had pledged Road site $1200 of IBM stock in lieu of cash. .improvement Councilman Eob~ins move~, and Councilman Smith seconded, and the Council voted unimo~sly to gmnt t~ request,~releasi~ . the bond for imprSvement of ~Mr. Zweig's. Madrose Hill ~ad site. D. EQOEST FOR E~ASE OF EONUI~NT ~ND -'T~CT NO. 4~42 ~r.~ h o~ rsc mended ~ elease 'of Bond 'No. 115818 issuedS' oom Release of by Argonaut Insurahce Co. for $1290.00 to Claude T. Lindsay ~.~ Mondm~nt Bond .. Developers for MonUment Bon~, Tract No. 4042, since County for Tract engineers found th~ monuments to be acceptable, and that certi- No. 4042, 'ficates of'.complia~ce had be~en received from the developers. Lindsay Dev. COuncilman ~o~bins 'move~d, CounCilman Smith seceded, and · . .e V- P I N c . ~ " A. M~YOR - yor G' ennon' aid he 'had no~ingto report. . ~ ~ s E. FINANCE .. ~ 1'. Payment of Claims. ~.; 'City Clerk'Huff introduced the statement of current bills ' totalling. $37',969.28, and Co'.uncilmn Robbins queried Mr. Huff Sills regardir~ Warrant No.. 9702, '~for the sum of $531.39, payable to "" Mrs. Chra Gresham. : Mr. Huff explained that this ~Wesented the total sum given to the City f~ caretaki~ until a suitable memorial was obtained for the~.latS Mr. Gresham, .' a sum that was proposed to be returned several months ago, but thit the City Attorney had advised against it u.ntil the individuals concerned had signed a release for their contributions. Councilman Robbins asked ~r. Johnston if the Council should review the matter further, but the City Attorney said that the various individual donors, of sums ranging from five to twenty-five dollars had bi.d different ideas about the memorial, and that he did not believe further review by the Council necessary now that ~[r. Huff had obtained releases from ~he 2~dlv~du~l donors. Councilman Tyler asked Councilm~n 4bblns If his comments would alter the total disbmrsement~ sum, and ~he latter replied no. ~r. Tyler ~en moved, ~zZr. Hartman seconded, and ~e Maypr was authorized to sign the warrants. 2~,City Clerk?s Rinanclal Report~ May 31, 1968 ~e Pepoft Carried ~n attachment Of reconciliation City Cierk"s' between the Treasurer's Report and ~e City Clerk's report Financial- for ]~ay 31, 1968, showing a total of ~1,871,605.86 on the Report ' Cierk's. report, and ~l;870,6d5~Dd' on the TreasuPer's report. Mayo~ Glennon 'said'in the absence of coEent, the Council could move on ~o the TPeasUrer's Report. 3. CityTreasu~r's Report, May Dl, 1968. City Treasure~ Mr. FebPie'report showed a total on hand of Financial and ~yor Glennon noted t~t City expenditures versus incbme, '. ~port while still below the 100 percent Sum, were cteepl~ up year by year, indlcati~ a possible change in ~e City ~x rate · sometime' in ~e future. '- .~. The ~iayor s~id: ~n' the absence of any other cogent, it' would be in o~er to,move 6n to committee reports. '-, C. OOUNCIL CO~,~MI TTEES _A~ EPORTS ' ':.~f~ !. Councilman Hartman introduced the reco~endation of Selection of . the .Planni~B Committee that Robert W. Adsero, AS~ be retained Robert Adse~o to. presto' a m~ster plan for landscapi~ Saratoga-~unnyva!e to prepare Road for a' fee between .~P _ (50 Mr. Adsero had been-- m ~ter plan , a~ interviewed, is a licensed landscape~architect, a resident of for landscap- Saratoga, said ~Ir. Hartman, and fou~ to be extremely qualified ing Hwy 85 He suggested that the motion appointing Mr. Adsero mi~t be ' , 0 phrased to ,set ~75 ~s the maximum fee to be paid. Councilman Tyler moved the authorization to hire Robert "W. Adsero for p~paration of, a raster phn for landscapi~ Saratoga-Sun~yvale Road for a fee not to exceed $750. Councihan ' Smith seconded, and the motiSn carried umnimously. ::-- 2~:Councilman Hartman reported that the City had agreed some vears~5~:l~7to_~q-ra~ed shari~ of costs on a ~O-~O ~asis with Dr. Mai~'~' Fg~'~e~eslgn and rework of the intersection of AuStin 'V~yan~ Highway 9- the Saratoga-Los Gatos Road. He said that Mr. SHook had obtained qpotation bids from " two firms, but that 'the $875jOO which Dr. Forbes was willing to contribute was lesb. than the fifty percent amount ~quired if the low bid submitted by Guerin &' 01mated of $2,296.00 was accepted. · Discussion i~ayoF Glennon asked to have his memory refreshed on the matter, of Austin sayir~ that he did not recall the initial discussion, but 'tP-at Wa - Hwv 9 if the ~e was good cause, such as a traffic ~zard at the slt~, intersection perhaps the City should attend to the whole matter. i~fr. Huff rep!iedi.. that he was unable to find anything definite in the files, Just a sugges~ion of cooperation regarding the problem, and noted that Dr. Forbes had .Just entered i~ Council Chambers. ~a~or Glennon said that as far 'as the record was concerned , the~e had been a recommendation from the Phnnlng Committee · regarding the ~0 ~rcent .participation, ~mt there' was no record that the Council had agreed to go along with it. tvir. Huff said ~at the Mayor's understanding Was correct, that '. the $875 offer was somewhat less than the 50 ~rcent needed, if the agreement was reached on that basis. " Councilman Smith inquired about.the extent of the work, and why it "~i~t be needed. Dr. Forbes, invited to speak from the. audience, said ~hat the .' turnoff from Austin into Highway 9 was sometimes used as a hi~ speed turnoff, 'and tb~t his interest hy in te fact that his driveway .entered off Austin Way, making ~ckir~ out or driving out dar~erous, because of ~e li~ of si~t for o~er drivers. He said that the ~ondition was specially dangerous for his bhil~ren waiting f~ the school bus, and trat one solution might be to provide a deceleration lane. LZa~br O!ennon_ i~ired if the State would give an encroac~ent - ~mit if n~:~V;'Yt~E~i~eplied in the affirmative, ~ .v~ adding that the S~ate di~'~ seem to be w~lling to do any~i~ else about the situation. ~e Mayor asked how lorg the totter '. had been 'Fndirg, and Mr.' Hdff answered since about 1967. ,He explained that Dr. ForbeS'. driveway was horseshoe-shaped, ... with both .ends opening onto ~.the ~,~oadway, and that he did not know how long ago ~the house ~had been built, but that it was Z .. ' ~S, ' ' ' . o~e years. prevlo Dr. Forbes said he 'had presented his Ftition two ~ears earlier, and obtained signsties from 2~ residents on Austin Way who wanted. somethi~ done. by th~ Council, and t~t when the fifty- fifty proposal was offered, ,~he managed to get only 19 signatures. for ~rtic'ipation in sharing costs. He said that he had again gone to his neighbors for he'~tp rscentl , and had obtained some oledges, but t~at ~e was contributing ~500 of the $875 himself. -.He said the inters'~ection ha~ not been properly designed when urgency 'because :of s~veral near accidents at the intersection, 'esoecially affecting: the school bus,-and ~at other residents further down .the ~oad were Having the same troubZe. Mayor Glennon. then refi~rred the matter to the Public Welfare Comml'ttee for .review, suggesting that its members could go out and inspect the' site, possibly by the first ',Vednesday in , 'july. .it could then make its recommendation to the Council whi '. cou cn ld then act favorably or not, on Dr..Forbes' request., Dr. Forbes then inquired as to legal responsibility in case of accident, and the i~'~ayor referred the question to the City Attorney who replied that there were several decisions on similar matters by the Cou'~'ts, some of them somewhat conflicting, and .that the answer could be given only in generalities, although he knew of 'none where acity"',:,.vas held to ~e liable if the intersection had been designed by the State. He added t~hat the City of Saratoga carried very high liability insurance. The ,i~ayor thanked D~. Forbes for his cements, and the ~tter - was referred to l~e hbllc Welfare .Committee for study. · 3. C'ouncilme'n Hartman and Robblns p~sented separate, Wildwood Park ' . reports on the' proposed Wildwood Park Lake, and Councilmn Lake Proposal- Tyler. ~isqualified b. imself from ~tlcipation either in Councilman the diScussion-or in any y~itng on the matter, on,the-g-romds " Tyler abstains that he had some .hoidi~gs and an interest in th~ a~oa. Councilman Hartman Spoke first bn the proposal to incorpomte a small la~ as ~rt of Wildwood Park,-.~.~g bi~ a~gu~en~s . Councilman ,on the .p~mises tha~ althouah",such .a ;.~ke avCuZd affect .the. Hartman exi stir~ .park. l~ 'd'istric t, 'and di scou~a~e- .formation of furze argues in ~,rking',aistricts, the posl.t'ive aspectsoutwei,ghed favor of e~mside~tions'; He stated that:the area was needed for a establishing catch basin to minimize floo'd damage further downstream, and. '. lake in -. tha~ _the County Flo~ Contrek District would pay for most o( .~' Wildwood the~'fm~CV~m~t~>Inciuding ~alignmemt of the bridge; the "~ark ~'flood plain "' CC~a~:~i'h'ae-aoi with 'setting streams to prosere natural beauty alon~ ~eir beds; and that would be of real tangible va~ue to all people of Sarato~. · ':' ... co i including: "-) that the dam to He stated s~cific ndit on~, ' " ,' ~e constructe~ be $mFrvious~ rather than the pe~ious type 'suggested by the Flood Oontrgl District; that removal of trees. . ~:' ~'~ kept to a minlmum,, w~th as much protection as possible for ~emaini~ trees by. installation of'walls and by careful grading near tree roots; and .tbzt water ~ pumped if necessary to keep the lake l~el full, .at the 6xpense of adjacent property owners. . ',~ J · He recommended that a hke be incorporated as ~ rt of Wildwood Park on the ~sis of:his ~h~ujgh~ and includl~ ~o conditionS.'-- he had listed. . ( . ~ . Councilman .Councilman Robbins lthen offe~ed his argume~s a~ainst the Robbing nrooos~l, on the.g~ounds of ~he~er the lakOwas good for argues against ~he'~ rk~ ~lthou~ ]he believod that some kind of channel modi- lake prooosa! 'flcatlon ,or'lakew~s probabl~ inevitable and probably desirable ' . In an, ~verall ~iew ~o~ the prOJect. He sai'd' t~t the nt rests o~ .the City should' be considered, 'i e . and that if any la.nd were subtracted ~.rom the park area, the City should be compensated for such loss. ~if the Flood Control Dist~ict needed the property, they s~hould buy it from the City, as from any priv~t~ owner. COuncilman Robbins in his letter also referred to the possible effect o~?e. ]~ ke on orooerty owned by commercial interests along the Left Bank and possibly also on the land development proposal'~of I~ \ Franklin Homes for apartments. He added that about half of ~e available fht land in the park area would be lost. He said t~at the appearance of the park w~s a prime consi~e~- tion because of the loss of many beautiful trees, the possibi- lity that any relandscapi~ by the District might ~ artificial in appearance,' and that picnickers would not have the same feeli~ of bei~ in a secluded woods area. He commented .that there mi~t be a potential] dater 0f children drowni~ in the lake. He concluded by saying that the lake or channe! modification should be built as soon as possible, bu~ under conditions that co~pens~t~ the City for loss ~rk land, ~ did not impos~ any financial burden on the City~f~const~ction or ma intenanco. ~ Councilman Smith inquired if other ways of providi~ lake C or flood ph~n had been studied, and ouncilmsn Robbins ~plied that whether it wzs called a ~nnel modification on a la~, ~ apy~rently almost the same sre'a ~ land would be requi~sd for the project.' ~ Councilman Hartman ~aid that althou~ there would ~ some loss 'of trees, the F~ood Control District re-design of the project took into consideration some aesthetics, by providing cu~ilinear lines,-wi~ the possibility of isolating and saving some trees on "tree islands". Councilman Smith asked how the District had phnned originally to acquire the hnd, and Mr. Huff answered that ~ey offered reconst~ction of the bridge as ~t of payment for land, plus the attra'ction of a publicstake. Lit. Huff 'sAid t~t about 1 ac~e of ~rk hnd would be taken up for ~he lake, in answer'4to a question from the Mayor. i.!r. Hartman, in looking over the maps for the proposal said tk~t there was indication that tRe stream creek bed would have to be moved over, and that there was a c~ an-out problem- that probably once a year ins District would have to c~an out rubbish and debris ~s sort of an insurance policy against what .might hap~n downstream. He added that perhaps if the City did net go alongwith'the general layout under review, it might be considered as goi~ back on its agreement with the PsrkinE:~t. District. Councilman Robbins SZ~i'd ~ha% if ~he 'na~al cPeek b~d was chanEed, ~ Franklin developmen~ mIEh% no~ b~ able ~o 6o zhemd, and +~-~ 'he was s~ill opposed ~o' ~ivin5 %h~ t~d ~o ~he Dis~ric~ wit" out compensation to the City for loss of park area Counciiman.Hartman s~id t~t the park-lake wa~ ~a real problem.' ' [" .' ': ' ' 'h" ', S = ....' .6he Clty'shouidn'~ lose or give aw~'.land;['~'~t]"tna~. ~ction could not be postponed much longer..' Lee Diehl '~,,~r. Lee Diehl spoke from the ~udience, as an attorDey rep~- ms. kes offer senting property o~nsrs with potential developments along the of land gift, ~est bank .of the creek, stating that he had talked tht very ' and aid in mornin~ ~vi~ Flood Control District ~nagsr Donald K. Currlin, installing an old friend, who said t~t the District was most a~ious to lake pump, move ~he~d on the project, because ~e funds were currently on- by private ' hand, and might be lost 'if t!ke'.project ~vere delayed, and t~t ' o~.vners on the. District would be sorely' pressed to .get going iis year lake site unless a decision could be reached. proposaa. Ez.. Diehl said he was empowered to make an offer of approximately lO, O00 Square feet of-'hnd, appraised at about $2~,000 as ~ gift to the City' if such gift would help in re,thing ~ d~cision, and expedite te yeSram.. in ~ddition, the owners would 'also ~ be willing to help financially in the cost of diggi~ a well, to keep up the lake wa~er ~vel, ~' ' Di~hl stated. He said that this offer was made in order to give the City a bargaining tool,' in' that lhe gift of the hnd would save t~ cost of condemnation proceedi~s, inrth~. ~o~e that it wou~ . expedite .matt. ere. Councilman Hart~n commented that the Flood Oontrol engineers. pe~zioUs dam as crlgin~lly g s a felt ~ .relatively "s~llow .well would help, although he was not sure shout the u~erground water level conditions in dry years. Councilman Robbins. said inreference to the well that the big thing wouldbe to get the District to waive ~e pump tax, and to. get the k~'cH~r~!sI to pay .for the well. ~ir. Hartman responded that such waiver could probably be obtained. Councilman Smith, commenting on the loss of flat land, said - the baseball play area would'be lost,.and Nayor Glennon responded that it ~ould be difficult to buiid a lake on the side of a hill, Lo which Smith answered that it would be even more difficult to play. ball in six feet of water. Councilman Robbins asked if it would be possible to impose as Cit's a condition of the y going ahead wit2q' the lake, a request trat it ask for compensation for toss of lan~.~ayor C-lennon asked if he meant ~hat the city should not go' ahead unless paid,. a:~d Robbins said yes. .z. Tr. Robbins moved that the District be asked to compens~ 3h~_City for the loss of any hna used f~ the pr~Jec~ . _ --L' '-.~ ~e motign lost with t~ee noes, tr, T~ler At the suggest.i6n 6f!.~r, Robbins that he and l~r. Hartman might work out a mutually satisfactory solution, L.~ayor 'Glennon ordered a ten-minute recess, At the resumption of the meeting, Councilman Robbins reported that he and Councilman Hartman had wc~ ked out a proposed agreement that they were ready to submit to the Council. He moved that the City of Saratoga authorize a lake for Wildwood Park on ~the followir~ conditions: l) that the water. level would be properly maintained by 'the Flood'. Control District. or owners of the left bank property. 2) tbzt~the dam beimpervlous in construction 3) that removal c~ --trees be kept-to a minim.~ ...... #) that remaining trees=:be protected by embankments and careful grading; ' · .. 5) that the District! construct ~ ~. bridge equal to ~'~'d~-~'~affic capability, and con';truct upstream and [~nvsi~-~ as needed. 6) Cityto ~chedUle:.'the-c~.~nout 'o~ the catch ~sin in cooperation with the District ' 7)-The City to have final a~provsl of ~e phns for lake area ~nd development- Councilman HE~t~~, a~he ~6tion' carried; .Nr. ~yler abstained. . D: DEPARTI~EE HEADS AE OFFI~CE~ 1. City Attorney F~ble~L~· Johnston said he had nothi~ · .~ t.o report. 2. Public Works Director Robert Shook asked f~ approval of a time extension for completion of work on a site at 39~3 Pierce road, to alZow time needed by .the contractor to c~ ~n up the retaini~ wall and similar items, f~ which a 60- d~y extension, from 'the previously extended date of June 30, 19~8 would be apprbpriate. Cbuncilman Hartman moved, ~'~r. Robbins ~econded, ~nd the time Sxten3ion w~s granted unanimously. ~Tr. Shook ales re~0rted that some minor field corrections .incur~d durirg cofist~ction of Parki~ District No. i amounted to $68.98, primarily :for ins ~allation of a six-foot drain and ~ cutback in work rehted to the Saratoga C~ek and possibly to ~ae future lake dr&image, and that he recommended the change be incorporated ss~Change Order No. 3. In answer to ~ . u ~q q ery from Councilman H~rtman, Nr. Shook reRlied that the work on the lparki~ lot was virtually complete, with the" ex&eption of corrsc~i~ some stripi~ which had been done incorrectly ~y a subcontractor. The striping would be corrected a{~e~ t~ contractor had dete~ined ~ less costly aet~ od elf coi~recti~ the wrong striping marks, and that ~ n would complete the work on the parking lot. Councilman Hartman ~noved, Councilman Tyler seconded. and the ~otion to incorporate Change Order No. 3, f~ the sum of $g8-98 was carried una~.imously. D~r. Shook also reported on some price quotes for instal~ lation of reflecto~_zed core, talc markers or dots aiong Sara- toga avenue and' o. tho~. locations, amounting to a bid of ~1443~O5 from the C&G Parki~ Lot Co. of I~Z.Viow, and on.e of ~2395~35 from the Chevron Co. -. At the request of Councilman Robbins, who s~id he had some doubts on the proposal which we~e shared by Cou~cilmsn 'Smi~ ~ayor Glennon referred' ~e m~tter to the Public Welfa~ Committee for D~rther study. ~. CITY ADP,~INISTRATOR'S REPORT Y~r. Huff presented initial draft copies of the 1968-69 introduction preliminary budget for the City, and said that while he did~ of draft of not expect the Council to discuss it until later, he ~vanted ~reliminary to point out that Unlike previous years, the present proposed ~9~8/69 budget did not have any nonallocated reserve of nondepartmental City Budget funds that could bedistributed as needed; noted on page 7- He said that it was necessary to take out this ressrv~ in o~er to balance pperating revenue with expenses. It was also necessary, he'found t6 eliminate any parks personnel from the budget, but ~hat possibly an assistant · planner could help on parks development. ~.~r.'Huff reported ~aat the population of Saratoga as af 23,900 April i now stood at 23,900, but that he'had already considered population, that.possible figure in estimating the budget, prio~ %o getting° as of 4/1/68 _ the official letter from the Department of Finance. ' He also asked if the bid of s. pproximately ~260 for the surplus Valiant auto.would be'acceptable, and .the ~yo~ · gave assent.. ' VII CO~'~NICATIONS -' A. WRITTEN ~!~. Huff reported 'on. correspondence with the ~blic Utili- ties.Con~ission cn installation of a flashing warning lig~t .signals, with costto be borne by the City for the new crossing on Glen~Bra~ drive~ although the City .did' not agree vrlth the Commissi~h's~suggestion that the signals should be aUgment.ed with automatic gate a~ng,'beca'd~e' of the low traffic Xolume. He said that he would report back on the Commission's reply to 'his letter,.of'June 18, 1968 ... Local Conci!- Administrative Aide Douglas Earls submitted a memo- iation randurn on the'formation of a local Oonqi%iation Council, Co~nci! arfi that LZr. Walter Harborget .of the F.E.P.C would supply Lieme, more information in: the near fi~ture on the relationship of dated 6/~/68 the F.E.P.C. to such a council. ~r. Eads also stated that by Mr.. Eads he was ~hecki~g on the status of the. council with ~ae Social Planni~ Council of Santa Chrs County. ' Mr. Huff ~d the letter from the County re~a~inS the rise in 'hourly pay for Sheriffs ~atrol sendices from ~ll.70 Cost of to a rate of $11.93for fiscal 1968~69. EZaibit' uAm~ttached Sheriff's to the letter of 6/18/68 indicated a~total yearly cost of Patrol Service.' ~104,50~ for 24 ho.urs of se~ice dail~;useven days pothook- Mayor Glennon asked .if Mr. Huff told the Sheriff s ~Offi~e ~ tb~t the Cit~y mi~t ~e contemplating an incre~se in service, and Mr. Huff replied he t~d. Mr. Huff read a l~tter dated June '19, 1968,fsigned by Walter E. L.~uir, president of Claude T. Lindsay, Inc., asking that the developers be allowed to proceed with development ~ ~ a Ridge, Unit l, even thoughfffi~l spotoval of the S.P. 'grade croSsi~ at Arroyo de Arguello and the 2.U.C. had not ,yet been received. 2,4r. Huff noted that idr. Z..Tuir was p~-esent to speak on the matter, but Mr. ~v~uir asked tb~t ~blic Vjorks '=Difechorc. - S h o 6 k~U ~' explain ~e problem, since he was thorou~ly familiar with it. ~ Mr. 'Shook said there had been'an a~ement that work on the crossiD~ design constructed to PUG staHda-~ds, inc!~ding signals prior to beginni'~ construction on the d'ev~oment was a condition of the Subdivision Committee report o~k~April 8, i968." He-said that the Lindsay Co. and the School were '~ workiD~ on a design of a storm drain, acceptable to~the S~?. ', whose engineers approved the crossing, and had so recommended to their superiors~. but when they would act was anyone's guess. H~ added that, as stated in i~Ir. Muir's ~tter, ti~ favorable recommendation would be' most likely accep~d, and that the deveioF rs were seeki~ permission to go ~head to avoid loss of time a~ money. In response tea query from Councilman Tyler, Mr- Shook explained that there was some small problem over preference for a conduit to an open channel tohandle overflow, but that he foresaw' no .~sal~probtem in w~ king out a solution. He said yes to Councihnan Hartman's question on whether the lots backed 'up to Galahazes Creek. P~r. pffuir offered to post the entire boi necessa~. Mr. Jo~ston said the approval of the PUG would be needed as on any other similar situation. Mr. Nuir added that w~t was needed was the final map - -.-'~'?...~ ~ -~.U.'-~'~ .] · ]q:z'f~-.~'.-.z' fly b: ~ approvalU , and that sendirg it with a favora;ole- l~ tter to the PUG would help. He said that the SP engineers had asked that crossing arms not be ds~ ted e~m the ArDoyq de Arguello crossing, and ~at if they we~ !eft in, he would .hope to 'get a more rapid answer from the PUG and: from the" ~ailroad. - :j12- · A letter dated June/18, 1968, from DougLas P. Hines requesting consideration of bicycle routes with physfcal markers for identification, similar to those established in Pa!o Alto be considered, and iuvaye~ Glennon referred matter to the new Parks and Recreation Commission when it is formed. ~ ]!etter from the Presbyterian Church requested that both sides of the street adjacent to the High S~hool te swept was directed by !y!ayor Glennon to be answered that t~ Chugch be advised that both sides, ~ill',be~,. swept.:-a The'.~,~yo~:vsaid that he had one more letter to read, from his son Brian, who was yesent, but asked him not to read it aloud. The letter was addressed to "Ex~iayor", a~fi the 'Oyis. yor read it silently to himself and smiled. ., VIi. ADJOUE~_~F~h~. Mayor Glenngn, noting tlaat there was no'fdrther business befo~ the Council, said that he wished to~_acknowied-Se t~ p~sence of Oilairman The. o~ore Norton of the Planning Gem.mission; ~.-rs..ii/icGuire and Don ]Mactee Of the Good Government Group of Saratoga; of former Council members Jotua Langw'rll and Dick Drake,' just in from Florida, and of former Nayor Burton Brazil. waiting to welcome him to the ranks of eX'maY~..r:~ '. ,-. of Saratoga; and also of his son, Brian, - a.good guy. Councilman Hartman said that he was speaking for all the Council and fc~ many members of the City of Saratoga and he wished to thank Mr. Glennon most sinc~rely for all his effete on behalf of the City. The meeting was adjourned at 10:48 p.m. Respectfully submitted ~ . ~. R. HUFF, CITY CLERK.