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Home My WebLink About07-14-1969 City Council Minutes SARATOGA CITY COUNCIL MINUTES SPECIAL MEETING TIME: MONDAY, JULY 14, 1969 - 7:30 P.M. PLACE: SARATOGA YOUTH CENTER, 13777 FRUITVALE AVE., SARATOGA, CALIF. TYPE: SPECIAL MEETING I. ORGANIZATION Mayor Tyler called the meeting to order at 7:30 P.M. A. ROLL CALL Present: Councilmen Tyler, Robbins, Smith, Dwyer, Sanders Absent: None II. PETITIONS, ORDINANCES, AND FORMAL RESOLUTIONS A. ORDINANCE NO. 47 - AN ORDINANCE ADOPTING BUDGET FOR 1969-70 Mayor Tyler indicated that unless a councilman objected, the Council would review the budget page by page. Mr. Huff said that the preliminary budget, before the Council, contained 69-70 Budget some items not yet approved by the Management Committee and indicated that he would point out these items during the study of each department's budget. Mr. Robbins asked whether the following items were in or out of the preliminary budget: (Mr. Huff's response noted after each item. ) 170 Is total increased to permit contract for 32 hours in 69-70 instead of 24 hours? Yes. 130 Is Congress Springs Area General Plan Study deleted? Yes. 323 Has Traffic Control device inventory been deleted? Yes. Fund 45 Is Fourth Street Bridg~ deleted? Yes. Fund 45 Is Fruitvale Ave. allocation increased to permit provision of shoulders? Yes Fund 92 Has allocation for walkways been retained? Yes and increased $19,000. Fund 91 Has Corporation Yard Building been deleted? Yes FundL!~92. , Has Via Escuela project been included? Yes 110 Has intern position been eliminated? Yes When Mr. Robbins completed his questions, the Mayor proceeded with a department by department budget review. Department lI00---Cl-t~--CS~n~fl Reduced travel to $250 (68-69 Bhdg~t leve~Oa~d change total. to. $2650, 110 A~ministration Mr, Huff pointed out that salaries were originally proposed to be $44,800 with $3,000 absorbed by Dept, 140 (Park Maintenance,) This figure has not been added to 110 Acct, No, 1 in anticipation of additional secretary to .absorb duties of Parks D_epartment and to take over some secretarial responsibility of City Clerk's department, Based on this same premise department overtime and salary of intern and minutes clerk are eliminated ($5100 decrease), Saratoga City Council Minutes 7/14/69 Continued Page 2 Account No. 43 is increased $200 over the initial budget draft to $5400 to pay the increase requested by Bill K. Matsumoto. Last year's cost was $4980 and the initialbudget draft~for 69-70 provided an increase to $5200. The sum of $8000 is included to provide for a comprehensive review and revision of the city's filing system. Mr. Smith brought up f~.e%need for visual aids ~t>council and commission meetings and Council agreed to add $1000 to provide a projector for use in city meetings. Account numbers~ 23, 33, and 81, provide for the acquisition maintenance and operating cost of an automobile for the City A~ministrator. The Council deferred a decision on the additional secretary and the department auto until after discussion ~at the personnel session. 112 City Treasurer Mr. Huff told the Council that this department includes an increase in the treasurer's pay from $1500 per year to $1650 per year..The Council approved this increase. 120 City Attorney ~ The City A~ministrator said the City Attorney budget incorporates a~ $1000 increase in the City attorney's retainer to $10,500 per year. This increase approved by City Council. 130 Plannin~ As noted above the cost of the Congress Springs General Plan Study which was included in the initial budget draft has been deleted from the preliminary budget reducing the total by $10,900. An amount of $4600 is retained to pay Saratoga's share of the County-Los Gatos-Monte Sereno-Saratoga Santa Cruz Mountain Study. Account No's. 23, 33, and 81 are for maintenance and acquisition of an automobile for the Planning Director. Decision on the auto is deferred till after the personnel session. 140 Park Maintenance Fir. Huff advised the Council. that the preliminary budget pro~ided'$6466~ for a Secretarial position in=lieu of $3000 shown in the initial bu~dget' draft for part time use of a secretary from the administration department and $500 for a minutes clerk. This item also is deferred till after the personnel session. It was pointed out that Account No. 43 provides for payment for 1! years of Los Gatos-Saratoga recreation Depertment service to areas ~f Saratoga outside the Saratoga Union School District. Account No. 44 provides a cushion over current landscape maintenance contract totals in anticipation of possible increased labor costs in the landscape maintenance field. 150 Governmental BuildinSs This department total is reduced .~der the initial budget draft figure by a $200 reduction in account 40 and a $1300 reduction in item 44 the latter due to relief from the need for contract floor service at the Youth Center during the current slack in use of the building. The Council increased the utility cost to provide for the increased cost due to .a~ conditioning the Youth Center. The department will ~lso show a breakdoCnI~n cost among the individual buildings in civic center. 170 Police Thi~ department total increased to $~54,000 to permit increase to 32 hours patrolsper day if deemed necessary by the City Council. -2- Saratoga City Council Minutes 7/14/69 Continued Page 3 190 Building Department Mr. Huff announced that this department budget provides for addition of a full time soils inspector in place of existing contract soils inspection service. An auto is budgeted for use of the Chief Building Inspector and acquisition maintenance and operating..expense is covered in Accounts 23, 33, and 81. The decision on purchase of this auto was deferred till after the personnel session. 200 Non-Departmental The City Administrator pointed out that he had added $3000 to Account #2 for sick leave compensation and-$39~00t6 account No. 12. for tuition pay- ments for employees and had reduced the amount allocated for temporary help by $1700 in anticipation of use of services of proposed park Depart- ment Secretary. The Council disapproved the sick leave compensation and reduced the tuition reimbursement to $1000 to establish a pilot program. The management committee was asked to develop standards for implementation of the tuition program. It was suggested that city might well ask for bids on its insurance coverage. However, Ym. Sanders advised against such a procedure at this time. Mr. Higby indicated that recalculation of overhead showed the f~g~r~s'should be $17,600 instead of $19,700. 302 Public Works Engineering This department budget anticipates addition of a Jr. Civil Engineer and a Public Works Inspector to take over subdivision engineering services from the County. A reduction of $30,700 in contract serVices is anticipated as a result. The Council approved taking 0V~ercengineering/services from the County. Accounts 23, 33, 81 cover operating maintenance and acquisition.cost for two autos, one for the Director of Public Works and one for the Public Works Inspector. It is proposed that each car have a radio. The Council deferred action on the Director's car till after the personnel session. The inspector's car was approved with the radio, with the understanding that the radio would not be purchased and installed without further review by the Council. 322 Street Maintenance Mr. Huff explained that half the street maintenance crew's salaries are allocated to the storm drain budget, and that the total salary budget includes addition of one additional street maintenance~man~ Account No. 44 is reduced $18,000 from the initial draft budget by a shift of Fruitvale resurfacing to fund 45. A disparity in the third and fourth column of Account No. 81 is caused by disapproval of acquisition of an 8-9 ton dump truck by the City Adminis- trator. 323 Traffic Safety The traffic safety department includes a $4000 increase in services proposed by Mr. Huff in lieu of a full-time traffic sign man proposed by the department head. The City Council eliminated this $4000 from the budget. 330 Corporation Yard The Council made no changes in the.corporation yard budget but directed the City Administrator to initiate talks with West Valley College District toward joint corporation yard development. Saratoga City Council Minutes 7/14/69 Continued Page 4 335 Storm Drain Mr. Huff asked that $24,500 be added t0 the budget for additional capital expense related to the Sobey Road Creek crossing. The Council approved the department budget with this change. There were no comments on the lighting districts or tb,~lVillage Parkings, Maintenance District. Fund 45 - Gas Tax Street Improvement This fund includes payment of Fruitvale Avenue retention; reconstruction of the Quito-Maud intersectign; payment of Saratoga's share of the Pros- pect Roed bridge project; completion of Cox Avenue at Ione; widening and resurfacing of Fruitvale Avenue south .of Allendale; and preparation of precise plan lines. Fund 46 - Gas Tax Special Matchin~ Proposed projects are Bohlman Road, Glen Brae RR Xing and assessment matching projects. Fund 91 - Civic Center Improvement Air conditioning for the Youth Center plus completion of the City Hall addition account for the proposed expenditure in this fund. Budgeting of the corporation yard building was deferred past this year to provide ample time for site selection. Fund 92 Street Improvement The 68-69 projects in this fund were reb~dgeted with updated cost figures and with the addition of $19,000 for walkways and $9500 for Via Escuela. Fund 99 Land Acquisition and Improvement Several people in the audience spoke out on this item urging the Council to take whatever action is necessary to preserve potential park sites before they are developed for other purposes. Mr. Huff pointed out that the proposed budget would deplete the city's reserves to a dangerous level. The Council asked if it'were possible to amend the budget ~p to the time of settiDg the tax rate and Mr. Huff replied that it was. Therefore, the Council determined to adopt the budget as shown for this fund'and reserve final decision until pre- sentation of the park progrin recon~nendation by the Parks & Recreation Co~uission. At 11:00 P.M. the Council recessed and reconvened at the city office in executive session to consider personnel matters. Upon reconvening~?CoU~{T~nzRobbihA mo~ed~Mr.S~iseconded adoption of Ordinance 47 ad0p~n~'~h~ prelimin~f~'B~dge~ ~s~resented and revised as the 69-70 budget for the City of Saratoga. The motion included provision of an auto for the public works inspect6~, but deferred approval of other autos to give department heads the option to have a City auto in lieu of an amount of salary to be determined as the value of such an auto to each department head. The motion also provided that the proposed secretary for Department 140 would remain in the budget but would not be hired until the position could be reviewed by the management committee, recommended to and approved by the Council. The motion carried unanimously. B. RESOLUTION 85-8 Personnel Policy Resolution The City ~ministrator's proposals for increase in the City's contribution Res. to employees Health Insurance coverage; increase in .life insurance coverage 85-8 from $2000 to $10,000 per employee; payment of time and one half for all maintenance crew overtime; and provision for 20 days vacation after 15 or ~, 20 years service were referred to the Management Committee for further review. -4- Saratoga City Council Minutes 7/14/69 Continued Page =5]i Mr. Robbins moved that Resolution 85-8 be adopted with change in anniversary date, correction of Sunday holiday wording, and revision of salary ranges for each posi- tion to provide for!~a~s in .acco.rd_w_ith those approved by the City Council. Mr. Sanders secO~d~% and ~.t~zmot~'oh-.car~ied. C.'f~7ORDINANCE 15-L Establishing Salary of City Cle~ Administrator Mr. Smith moved and Mr. Sanders seconded adoption of Ordinance 15-L establishing Ord. salary of City Clerk-Administrator at $1570 per month effective July 1, 1969. · 15-L V. ADJOURNMENT There beipg no further business, Councilman Dwyer moved and Councilman Robbins seconded that the meeting be adjourned. Carried unanimously at 2:00 A.M. Respectfully submitted, R. Huff, City Clerk -5- Z