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HomeMy WebLinkAbout06-18-1970 City Council Minutes SARATOGA CITY COUNCIL MINUTES TIME: THURSDAY, JUNE ~8, 1970 - 7:30 P.M. PLACE: SARATOGA CITY OFFICE CONFERENCE ROOM, 13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA TYPE: SPECIAL MEETING I. ORGANIZATION A. ROLL CALL Mayor Robbins called the meeting to order at 7:30 P.M. All Councilmen were present, except Councilman Smith. II. 1970-71 BIrDGET A. BUDGET FORMAT The City Manager presented a memo dated June 18, 1970 outlining the format of the Saratoga budget which reviewed the fund designations, fund sources, and expenditure accounts contained in the proposed budget. B. PERSONNEL MATTERS 1. Replacing the Public Works Inspector The Mayor deferred action on this matter until the appropriate time in the course of budget review. 2. Management Committee Salary Reconme~dations Councilman Dwyer read the Management Committee's Report concerning 1970-71 salary recDnmendations. In the report the Committee recommended that the City grant a 6% across the board salary increase effective July ;1, 1970 with a commitment to the City employees to .re-study the salary situation in S~ptember and toadjust salaries at that time to recapture the median salary position if adjustments by other cities indicated that Saratoga had fallen behind the median position at the time of the September review. The Com~Littee also reconm~ended that Cooperative Personnel Services be retained to make a classification survey in September paying particular attentloh to the promotional recommendations contained in the departmental budget requests and that any promotion resulting from this study be retroactive to July 1, 1970. Mayor Robbins questioned the availability of funds.for retroactive promotions. Mr. Dwyer responded that it would be necessary to establish a contingency fund to provide the necessary money. Mayor Robbins questioned the value of a study by Cooperative Personnel Services indicating that he had not been impressed by the sample of their work in another City which was submitted at the time the Council was reviewing proposals which led to Ernst and Ernst Study. Mr. Zuff outlined the anticipated intent of the Study andTindicated that.the Personnel Advisory Committee had strongly recommended Cooperative Personnel Services to the Management Committee. Council next considered the City Manager's Report of June 18, 1970 on 1970-~1 salary levelS, which outlined actions repoFted by other cities pertaining to salary adjustments. 3. Revisions to Resolution 85-8 and 85-8.1 A. Health Insurance Increase Mr. Huff advised the Council that the Blue Cross had indicated that there would be a 20 to 30% increase in premium rate in July or August. It was determined that no change would be made CITY COUNCIL MINUTES J~NE 18, 1970 in the rate contained in Resolution 85-8 until such time as the amount of increase is known. (b) Holiday Adjustment Mr. Huff explained the State adoption of four Monday holidays effective January 1, 1971 which would estabIish the third Monday in February as a holiday instead of Washington's Birthday; the last Monday in May instead of Memorial Day; the second Monda~ in October instead of Columbus Day; and the fourth Monday in October ~nstead of Veterans Day. Itwas the ~onsensus of the Council that these changes be incorporated into Resolution 85-9 and that 'the'Resolution specify that new Monday holidays be effective beginning January 1, 1971. (c) Friday off for Saturday Holidays The City Manager told the Council. that the Employees Association had requested consideration of granting Friday off when a regular holiday falls on Saturday. It was the consensus of the Council that the City observed a sufficient number of hglidays and that unless the Employees Association'wished to suggest a ~ade of an existing holiday for a Friday off before a Saturday holiday, the City continue on the current p~licy. MAYOR ROBBINS RECESSED THE MEETING AT.9:10 P.M. THE COUNCIL RECONVENED AT 9:30 P.M. Mr. Smith arrived at the meeting at 9:30 P.M. C. & D. CAPITAL BIrDGET AND OPERATING BUDGET M~yor Robbins suggested that the Council review each departmental budget, giving each department a tentative okay and/o~making adjustments as necessary in the course of this review. The Council proceeded to review and approve Department 100, City Council; 110 Administration; and 112 City Treasurer. At Department 120, City Attorney it was determined that a basic retainer for professional services, Account. No. 43, 'should be increased to $11,520.00 instead of the $10,500.00 proposed in the preliminary budget. This increase will permit the City Attorney or his representative to meet one half day per week with the Department Heads at the City Hall as opposed to the current arrangement of two one half days per month. The C6uncil okayed this change and approved the total of $16,520.00 for th~ City Attorney's Budget. Department 130, Planning - the Council .approved at shift of $480.00 from Account 43, Professional Services to Account 03, Part Time and Temporary. The Council approved the Planning Department b~dget with this change. Department 140, Park MAintenance - the~Council eliminated the salaries for full time personnel shown on Line 1, which ~educed the budget total by $17,200.00, and approved the addition of $~3,800.00~to line 43, Professional Services and $3,600.00 to Line 44, Supplemental Services. These two items are designed to provide more effective maintenance of the park areas and street trees in the City. The Council reduced the Special DepartmentalSupplies Ac~bunt on Line 22 to $1,000.00 subtracting $700.00 in this account and on Line 81, Field Equipment, the Council eliminated the $2,500.00 proposed for expenditure for a pick-up truck for the park personnel a~d miscellaneous tools. Department 302, Engineering - Mayor Robbins suggested that this would be the appropriate place to consider the replacement of the Public Works Inspector. Mr. Shook reported on the projects in process which he hoped would be inspected by the Inspector and outlined the difficulty he faced with no~ one in that position. The Council agreed to leave the funds in this budget for th~ Public Works Inspector burro direct the City Manager and Director of Public Works not to fill this position until specific Council approval has been granted. Under item 81, Field - 2 - CITY COUNCIL MINUTES JUNE 18, 1970 Equipment, the Engineering Budget included $3,000.00 Compaction Testing Machine and $2,700.00 for auto and radio. The Council okayed this department budget subject to further review of these 6wo items later in the budget review process. ~ Department 322, Street Maintenance - The'Council a~proved this departmental budget as presented by the City Manager. r "' ~ Mayor Robbing observed that it was apparent that the budget review process could not be completed at this meeting and suggested that another'meeting be held during the week of June 22 through 26 to complete the review. The Council concurred and the meeting was tentatively set for Tuesday, June 23 at 7:30 P.M. at the Saratoga City Office Conference Room. The meeting adjourned at 11:30 P.M. ,. Respectfully ~bmitted, //R. Huff. ' JRH:r