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Home My WebLink About09-01-1982 City Council Minutes SIP~L~f MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, September 1, 1982 - 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue TYPE: Regular Meeting CLOSED SESSION - Litigation Matters - 6:30 p.m. Conference Rocm, City Hall, 13777 Fruitvale Avenue REGULAR MEhTiNG - 7:30 p.m. I. ORGANIZATION A. ROLL CAlL - Councilmembers Clevenger, Mallory, Moyles, and Mayor ' Callon present at 7:35 p.m. Counci~ Fanelli absent. B. MINUTES - 8/18 CLEVENGER/~DYT.FS MOVED 90 APPRDVE MIIqUTES WffH CLARIFICATION THAT OT.EVH~G~ WAS SPEAKING FOR HEP~qET,F IN FINDING INSUFFICIENT REASON TO D~qY BUFLER II. ODM~/qICATIONS A. ORAL Ralph Soden, who was having a hDme built at Parker Ranch, rose to speak along with his builder, Ray Sinstey. They objected to the fact that the permit fee bad doubled in the two-mDnth period from the time they bad filed for the permit until the permit was ready, with no notification to them. They requested that they he assessed the anDunt of the fee at the time of filing rather than issuance. Council discussed the possibility of setting an undesirable precedent by allow- ing fee to he reduced to previous fee and, on the other hand, the question whether people were being penalized for delays caused by the City. CONSENSUS TO DIREC[ STAFF TO D~I'ERMINE ~ MANY CjLqES MIGHT EXIST WHERE AN · ' ._ I~DIVIDUAL HAD INITIRI'ED THE PERMIT PROCESS WITH THE UNDERSTAND]lqG THAT HE WOULD PAY ONE FEE AhD WAS ASSESSED A HIGHER FEE; TO BE DISCUSSED AT A LATER ME~TING. B. WRIT fEN #1 requesting appointment of representative to interim ROute 85 Policy Board to he scheduled for 9/15. #2' urging appoinhrs_nt of a wc~nan to Planning CEmmtission noted; Councilmember ~M}l_lory stated that a ~Dman had in fact been appointed, but because she '~ 'wa~~ qualified, not because she was a woE. He questioned whether AAUW should continue to press for appointment of wanen, since that seemed to imply sexual quotas. #3 & #4 referred to staff for reply. #5 reque~ting'that7 appeal of Mr. Scialabba he heard althought time limit had expired was considered ~ under Administrative Matters. III. SUBDM SIONS, BUITDING SITES, AND ZONING REQUESTS None. IV. PETITIONS, ORDINANCES AND RESOLUEIONS A. Ordinance concerning times of expiration of subdivision maps (second reading CAT.TON/CT.MVERqGER MDVHD TO READ BY TITLE ONLY, WAIVING FURTHER RKADING, AND ADOPT ORDINANCE NS 60.13. Passed 4-0. ' B. Resolution reverting to acreage certain lots in Tract 6528, Parker Ranch Unit #2, and making findings. 2-9/1/82 C~L,unity 'DeveloF~ent Director noted that an amended resolution had been prepared which more accurately reflected the consolidation of lots in the proFosed reversion to acreage. That resolution was presented for adoption. MAIIDRY/MOYL~.q ~4DV~D TO ADOPT RESOLUTION 2010. Passed 4-0. C. Resolution amending Resolution 1017 adotYcing certaLn policies and procedures regarding processing of approved tentative maps for subdivisions and land divisions in the Northwest Hillside Specific Plan Area City Attorney explained that resolution mould conform C~rtain~timef.p~riedS to the wording of Measure A in cases where property owners were not covered by the previous resolution. CALLON/MDYLES MOVED TO AEOPT RESOLUTION 1017.1. Passed 4-0. D. Ordinance amending Ordinance NS 60.11 by extending the term for which the Planning CuL~[,B ssion shall be the advisory agency under Article Three of that ordinance (first reading) CLEVENGhI{/MALIDRY MOVEDiTOREAD BY TITHE ONLY, WA/VING FURTHER READING. Passed 4-0. V. PUBLIC HEARINGS None. None. VII. ODNS~ CAT.RKDAR A. Resolution approving a grant deed ~o Floyd F. and Arvilla J. Gaines Councilmember Mallory indicated his continuing disapproval of the settlenent. Mayor Callon noted ~hat she felt compelled to vote for the resolution because the jury had ruled in favor of Gaines, 'and this was part of the settlement. C~.[TV~(]ER//~OYY,F.q MO~ TO iBjDOt~ RESOLUTION 2011. PasSed 3-1 (Mallory opposed). B. Approva~l of Warrant LiSt CLEVENGER/MDYI.~q MOVED TO APPRDVE"WARRANT LIST. Passed 4-0. VIII. ADMINISTRATIVE M~I'I'sRS A. MAYOR ' Mayor Callon announced the appointment of Joyce Hlava as Planning Con,~,~ssioner. She comnented on the fact that the several appointments made recently reflected significant cuL,~unity involvement. ' B. COUNCIL AND COMMISSION REPORTS Coancilmenber Clevenge~ reporte~ that the plans for the PaD1 Street improve- ments would be available for comment by the residents the next evening. 2o l'~?IPl'auiningfCu~,{ssion a. Report on request for waiver of fees, Dr. Alan Joe CuLmunity DeveloFment Director explained request, with recu~fendation frcm Planning C~f,~ssion that fees be waived. Council discussed issues, incl,~ng Dossibility that waiving fees would establish precedent which would reward individuals for not following rules. MALLORY/MDYLRq MOVED TO REQUIRE'F~ FOR DESION REVIEW. Passed 4-0. C. DEPAR~}4F/~T HEADS A~D OFFICERS 1. Ma//~tenance Services Director 3-9/1/82 a. Resolution establishing a. con~d~sion to' review t~e.ip'rOpoS~ to establish a.-_-Sister Citycrel&t~on with Muko-shi, Japan Maintenance Services Director explained program in general, and Donna Harris, representing Sister Cities International, gave more specific information. She explained the similarities between Saratoga and Muko-shi end noted that several Saratoga artists were to go on a 25th anniversary trip representing Sister Cities International and would visit Muko-shi, among other cities. Council discussed resolution and directed staff to present a report on orgenizations which might be a part of the commission. Councilmenbet Mallory amended the resolution to clarify that the comnission would recul,~end if the relationship with Muko-shi should be established and requested that staff bring hack a cut~lete recommendationthat Council could endorse to start the process in operation. Council stressed that citizen involvenent was of paramount importance in this undertaking. MALLORY/CLEVENG~K MOVED TO ADOPT RESOLUTION 2012 AS AM~qDED. Passed 4-0. b. Report on street repair contract City Manager requested that Council adjourn to adjotLrned regular meeting September 7 to handle bids on street repair contract and to approve the contract with West Valley Coim~unity College and schDol districts on crossing guards. 2. Administrative Services Director a. Authbrization to call for bids - Modification of Saratoga Community Center lounge area Housing and C~,.,~unity Development Coordinator reported that space to be used would be that presently occupied by pinball machines used in the teen dro[~in program. MALTORY/cr.RVFIqGER MDVED TO AUTHOR/ZE CAT.T, FOR BIDS. Passed 4-0. D. CITY MANAGER City Manager introduced Olga McFarland, new Senior Coordinator. City Manager then returned to Written Communication #5 from Mr. Scia]~hha requesting that his appeal be heard although the time limit had expired before be filed the appeal. He recc~'me_nded that the appeal not be heard because the ordinance stated that the d~adline'was 10 calendar days from the denial. Mr. Scia]~h~a then rose to state that staff had led'blim believe that the deadline was 10 working days, and that he was not shown a copy of the ordinance. Col~m~unity DeveloF[~ent Director expressed doubt that the staff menher Mr. Scial~hha had dealt with had] ~i~en .him incorrect information. He also noted that the fo]3n.~letter informing applicants of the results of Planning C~uH ssion decisions had been changed to spell out "calenaar days." CONSENSUS TO HEAR MR. SCIALABBA'S APPEAL BAS~]D ON THE ~qFORMATION HE HAD PRESENi'm CONCERNING HIS NOTIFICATION. City Manager then announced that the City eaqDected to start the sale of rat hait the next day in order to maintain abatenent measures which the County had previously performed. He noted that the purpose was not to cc~e with local merchants, hat to make the bait available conveniently, since it is mere effective for residents to perform the measures rather than for officials to attempt to handle the problem after it-had giown' out of hand. The meeting was adjourned to a Oa~.Y, ittee of the Whole meeting at 8:45 p.m. ~'ITEk~OF THE WHOLE 1. Review of Proposed Senior Programs in 1982-83 Budget 2. Discussion and Approval of Final Year End Report on Municipal Solar Leasing Project 4-9/1/82 The meeting was adjourned to an executive session. After the executive session, the meeting was adjourned to an adjourned regular meeting 9/7 ~t 7:30 p.m. for award of street repair contract and consideration of schDol crossing guard program. Respectfully sukmittad~ Grace E. Cory Deputy City Clerk