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HomeMy WebLinkAbout06-15-1983 City Council Minutes MINUTES SARATOGA C1TY COUNCIL TIME: Wednesday, June 15, 1983 - 7:00 p.m. PLA/2E: Civic Theater, 13777 Fruitvale Avenue TYPE: Regular Meeting j- CLOSE43 SESSION - Litigation - 6:00 p.m. Senior LOunge, C~'~r~nity Center, 19655 Allendale Avenue REGULAR ~FING - 7:00 p.m. I. ORGANIZATION A. NDLL CALL - Councilmembers Clevenger, Fanelli, ~llory, Meyles ar~ Mayor Callon present at 7:05 p.m. B. MINUTES - 6/1 MALLORY/FANF~I.I MOVED TO ADOPT AS SU~MI'ri'~U. Passed 5-0. II. ORAL CDM~UNICATIONS Marge Bunyard, 12625 Miller Avenue, asked for Council discussion of the banne~ ~olicy for Bleney Plaza. At Councilmember Clevenger's request, the issue was deferred to item VI. A. on the agenda. III. CONSENT C~L~NDAR A. Recognition of Citizen Participation in Re-Landscaping of Blaney Plaza B. Acceptance and Acknowledg~nent of Donation to HakDne Garden C. Resolutions on appeals heard 6/1: 1. Grant of appeal of approval of V-605 and A-857 (appellant, Leishman; applicants, C~llpbell an~ Van Valer) Resolution 2070 2. Denial of appeal of denial of A-871 (appellant/applicant, Klein, McBain and Thomas) Resolution 2071 D. Denial of Claim - Koepernik (by Landsness) E. Denial of Claim - Hansen F. ~ Approva~ iof Warrant List Councilmember Fanelli remDved Item F. ~t~/ENGER/FANEILI MOVED APPROVAL EXCEPT. ~OR IT~4 F. Passed 5-0. Councilmember Fanelli asked for clarification of several points on the warrant list. Finance Director responded. ~ANR~I~I/MALLORY MOVED APPROVAL OF iTEM F. Passed 5-0. IV. SCH~DI~.~D M~l'l'~P~ A. ADMINISTRATIVE REPORTS 1. Progress Re~ort on Volunteer Saratoga Progrin Since the Volunteer Coordinator was not yet present, this item was deferred until after public hearings. B. REPORTS ~ROM COmmISSIONS i~D C0~I'~'~'EES - None. C. ORDINANCES AND RESOLUTIONS 2-6/15/83 1. Resolution authorizing Workers Cc~npensation Insurance Coverage for ~-.~ Designated City of Saratoga Volunteers ~'~MALLORY/FANRT,T.I MDVED TO ADOPT RESOLUTION 2072. Passed 5-0. D. BIDS AND CONTRACTS 1. Award of Three-Year Auditor Agreement FANRLT,I/CLEVENGER FOV~D TO AWARD THE CONTRACT TO SAPPINGTON, SI~4ONS & HOPKINSON IN THE k~DUNT OF $7,300 FOR THE 1982-83 FISCAL YEAR. Passed 4-1 (C~]]on opposed). Mayor Callon stated she did not feel. she had enDugh information to vote for the firm, which might have limited experience in municipal finance. E. SUBDM SIONS AND SIT~ APPROVALS 1. Final Map Approval, Tr. 6732, Montaivo Heights Dr. (Butler) MALLORY/MDYLES Ffrv~D TO APPROVE F]i~AL MAP. Passed 5-0. MALLORY/MDYLES ~ TO AUEHOR/ZE MAYOR TO EXECUTE IMPRDV~4~f AGR~. Passed 5-0. Since the hour had not yet arrived for public hearings, Mayor Callon prQceeded to Iten VI. on the agenda. VI. NEW BUSINESS A. Discussion of Oral Cu~l~tunications, if any Marge Bunyard explained that VITA b~d been promised use of the Blaney Plaza banner faci- lities for a certain time period. After Council passed a new policy on June 1, however, VITA had been told that they oould not use the facilities for the entire t~ime period. Council discussed issues, and Administrative Services Director noted that if each group were allowed to use the facilities as long as desired, there would not be enough weeks in the year to accommodate all. Council determS_ned that the City's commitment to allow VITA to use the facilities for six weeks sheuld be hDnored. Mayor Callon suggested that if Villa Montalvo also wanted to display a banner at the same time, they could negotiate with VITA on the matter. There was consensus to place the calendar for use of the facilities on an annual basis, and staff was requested to notify these on the mailing.list of this change. Councilmember Mallory suggested that facilities for banners should be available at the entrances to the City rather than the Village only. B. Written Conmunications from Public - None. C. New Business from Councilmenkers Moyles - reported that he would vote for Dr. Clevenger as President of the Trans[orta- tion Co~nission if there was no opposition from Council; there was none. Also requested .:;~Ithat a notice on applications for Hakmne Foundation be published so that he and Coun- :;.!!cilmember Clevenger could begin to work on the project. ' ' ~ Fanelli - reported that Fall Parade had been set for September 18; brought up the possi- '=~.bility of coordinating it with the Sister City Co~L~l,~ttee. . Callon - reported that Supervisor Diridon had i/Xtuired as to when the BASS task force .report on streamlining permit procedures would be agendized; City Manager stated he had ~.]?se~t it to c~l~unity Development Director for evaluation. Clevenger - reported that she had-met with the residents of Lomita Avenu~ and dis- cussed several options for improvement of their private road. ~allon - reported on problems experienced by a resident attempting to hire a contractor · ..to install a spa; the contractor t~d difficulties obtaining a permit, and Mayor Callon · believed the BASS procedures might streamline the process, handouts could be made ' available for contractors' information, and City ordinances sheu]d not be concerned with consuner advocacy iSsueS when State law was applicable. . 3-6/15~83 D. New Business from Staff, Administrative Reports not Scheduled City Manager reported that a requested had bee received to film. a California Golden Girl television program at Hakone Gardens. He reoa~u~ended Council authorize h/m to allow Hakone to be used for this purFose for a fee similar to that charged by San Francisco for similar facilities. Council referred the issue to study session June 21 for discussion after further information had bee obtained. City Manager then sukmitted materials on the proposed Gift Catalog· fundraiser and asked for their return within the next several days. The Council then recessed from 7:55 to 8:00 p.m. V. PUBLIC HEARINGS A. Use of Emergency Jobs Bill Funds for the Cc~nunity Development Block Grant Program Housing and Conmunity Development coordinator explained program and staff recom- mendation to allocate $77~.500 for the reconstruction and containment of storm waters project for Elva Avenue. The public hearing was opened at 8:10; no one appearing to speak, it was closed at 8:11 p.m. Council discussed issues. Councilmember Moyles felt the project would not put to work people who wore unemployed, which was the purpose of the bill. Mayor Callon agreed, but favored the project because , at least, the contractor would hire workers, whether they were hard-core une~kaloyed or not. Councilmember Mallory agreed that the project would put some people to work. Councilmember Moyles also wished to look at alternative projects, as did Councilmember Clevenger, though she felt the project was a worthwhile one. Housing and Con]nunity DeveloFment Coordinator noted that time constraints had not allowed for investigation of a large number of alternatives and that the contractor would be eneouraged to hire workers who had been unemployed for 15 of the past 26 weeks. Councilmenber Fanelli considered the bill not to be well thought-out but the project to be worth doing. FANELLI/c~.EVENGER MOVED TO ACCEPT THE STAFF RECOb~I~3ATION. Passed 4-1 (Moyles opposed). B. City of Saratoga Budget, 1983-84 City Manager sL~marized budget, stating that the budget was in good shape except for street maintenance. The budget could be adopted tonight, he said, and decisions on funding street maintenance could be made later~ when cheices were clearer. The public hearing was opened at 8:25 p.m. Conrad Rushing, President of the Youth Science Institute, sFoke on behalf of the institute's request for $12,500. Marie MacKay, representing the American Youth Soccer Organization, asked if the reconmendation for $7,000 were final. City Manager stated that it was approximate, and that ~he Parks and Recreation Con~Lission would have to review the project, drawings would have to he made, and estimates would have to be based on that information. Council could then appropriate mDre roDhey if desired, he said. Joyce Hlava, 20137 Guava Court, inquired as to. an appropriation for Planning C~n- missioners to attend conferences. City Manager stated that it had been included in a new program. ]'City Manager noted that ther Saratoga Are 'SeniOr "Coordinating C6uncil had sub- mitted a le[~er o~ '~ai~ "6f ~he Live Oak Aaul~ Day Car&' C~neer. No one further appearing to speak, the public hearing was closed at 8:30 p.m. Council discussed issues. MALLORY/~GER MOV[D TO AMEND EXHIBIT III OF BUDGET RE~LLTION TO APPROVE $5,000 FOR YOUTH SCIENCES INSTITUTE. Passed 5-0. CALLON/MALLORY MOV~]D TO EXCLUDE ±TEM ON ACCOUNT 21-400 FROM EXHIBIT II AMD TO AMEND EXHIBIT IV WITH STATEMENT THAT tDSITIONS OF DIRECTOR OF PLANNEqG AND POLICY ANALYSIS AND SECRETARY I B~ FUNDED BUT F~OZEN. Passed 5-0. _FANELLI/CL~v~NGER MOVtD TO ADOPT RESOLUTION 2073 ADOPTING 1983-84 CITY OF SARATOGA ..BLIK~T, WITH EXHIBITS .I-V AS AMEB~ED. Passed 4=1 (MalloF/opposed) .. ~' 4-6/15/83 Councilmember Mallory stated he opposed the motion because he felt the budget did rot meet S~ratoga's needs or reflec~ the Council' s established priorities, particularly in roed maintenance. He helieved that some cash reserves should he spent on roads; the budget should have reflected winter damage costs reimbursed by the Federal goverr~lent; no reserve has been established for similar probl~ns next winter; no plan for Bohlman Road has been developed; there is no provision for improving medians and City entrances; the Sheriff' s service is not properly managed; the Ccmunity Services Officer program should have been put on line earlier. Other Councilmembers stated that they recognized some or all of CounCilmember Mallory' s concerns and felt they sheuld be edddressed at the appropriate time. It was believed that the issues had been theroughly discussed, and the budget should be adopted. Although it did not yet meet all the concerns of the Council~ the budget was the best cor~oromise which could be reached. Mayor Calltin then returned to Item IV. A., Administrative Reports. 1. Progress Report on Volunteer Saratoga Program Barbara Rude, Volunteer Coordinator, explained the report and introduced Leonard Davis and Jim Appleyard,i volunteers ~orking on the emergency plan, and Steven Crawford of the Volunteer Center. She also reviewed the evaluations of staff and volunteers. Mayor Callon then returned to Item VI. C., New Business from Councilmembers. She thanked Council, staff and residents for their support during her three years as mayor ar~ turned the conduct of the meeting over to the City Clerk. 1. Annual Reorganization of City Council Officers City Clerk declared position of mayor vacant. He noted that nominations need not be seconded. Councilmember Fanelli nominated David Foyles as Mayor. Councilmember Mallory nominated Martha Clevenger as Mayor. Callon/Fanelli moved to close nominations. Passed 5-0. Upon the Voice vote, David Moyles received the votes of Councilmembers Callon, Clevenger, if . I . Fanelli, and himse ~ , with Mallory opposed. Councilmanber Clevenger reCeived the VOtes of Councilmember MallOry and herself. Councilmember Callon nmninated Virgihia Fanelli as Mayor Pro Temo There were no other nominations, and MoyleS/Clevenger moved to close nominatiOnS. Passed 5-0. ~ Upon the voice vote, Virginia Fanelli received the votes of Councilmembers Callon, Clevenger, Moyles, and herself, with Mallory opposed.. Mayor Moyles then assumed the seat of mayor and recognized these councilmembers who wished to make statements. Councilmember Mallory expressed his belief that the mayoral vote reflected the political positions of the last election. He favored a rotation of the Mayor's position, and he e~panded his con~nents in relation to the budget, saying that its adoption reflected a lack of responsiveness on the part of the majority of the Council. Councilmember Mallory reaffirmed his position as an independent who worked for balance and fairness. Councilmember Callon stated that she had enjoyed her term of office and felt the Council had worked well together. She believed that each councilmember had exercised his inde- pePSant judgment in past voting, .since there had been many unanimous votes, few 3-2 votes, and a number of 4-1 votes in which any councilmember might have dissented from the majority opinion. The mayoral vote, she believed, also reflected the democratic process. Councilmember Fanelli also felt the'Council had worked well together and would continue to do so in order to realize the goals and priorities which the Councilshad set. She believed each councilmember was independent, as was appropriate for the governmental process. Mayor Moyles expressed his gratification at having been elected Mayor and his anticipa- tion at working with the Council, staff and cor~nunity on the challenges of the coming year. He reserved further conmerits until the start of the next regular meeting. Mayor Moyles then reviewed Councilmember Callon's courtesy, fairness, and many accom- plishments as Mayor. He stated that he would continue to rely on her input and expe~rtise. Mayor Moyles presented Councilmember Callon with a plaque cenmemorating her three years as Mayor and led a standing ovation in her honor. VII. ~DJOURRNENT , The meeting was adjourned at 9:10 p.m. spectfully submitted, Deputy City Cler~