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HomeMy WebLinkAbout02-05-1986 City Council Minutes MINI1TES SARATOGA CIT~ C(I~CIL TIME: Wednesday, February 5, 1986 - 7:00 p.m. PLACE: Civic Theater, 14777 Fruitvale Avenue T~PE: Regular Meeting A. ROLL CALL - Councilmembers Fanelli, Hlava, Moyles and Mayor Clevenger present at 7:05; Councilmember Callon present at 7:08 p.m. B. MINUTES- 1/14, 1/15 MDYLES/HIAVA MOVED TO ADOPT 1/14 AND 1/15 MINUTES AS SUBM1TfPjD. Passed 5-0. Col. E.T. Barco, Camino Barco, presented information on signing an anti-freeway initiative petition which was being circulated. Catherine Crader, 506 Barto St., Santa Clara, stated that she had not been notified of regulations concerning.removal of campaign signs in connection with the November 1985 election. She felt the City was unfairly taking her to Small Claims Court to collect costs of removal of the signs by staff. There was consensus to discuss the matter under New Business. Omar Chatty, Morgan Hill, complimented the Council on their decision for a 6-lane freeway in the Route 85 corridor. II. (IINSENT CAII~AR A. Consideratio~ of Claim - Grose FANFLI.I/HLAVA VOf~ TO DENY CLAIbL Passed 5-0. B. Other Councilmember Fanelli removed Item 1; Councilmember Moyles removed Items 4 and 10; Mayor Clevenger removed It~n 7. HLAVA/CALLON MOVED FOR APPROVAL OF ITEMS 2, 3, 5, 6, 8, AND 9. Passed 5-0. 1. F~nal Map Approval for ~R 1478, Job~sto~/Politi, Brook~ood Lane (3 lots) Councilmember Fanelli noted that the staff report~ ~eferred to a letter dated 11/24/81 which imposed conditions on the approval, but!'~the letter was not included in the packet. She felt the approval should beicon~itioned on the applicant's meeting those conditions. FANELLI/HLAVA MOVED TO APPROVE ITEM I ON THE CONDITION THAT THE STAFF REVIEW THE PROJECT TO SEE THAT CONDITIONS NOTED IN THE 11/24/81 LE'rr~1~ F~OM STAFF HAVE BEEN I~T. Passed 5-0. 2. Resolution Authorizing Filing of an Application with ~ for ~A Ft~s in Connection ~rith Bike Path at Fruitvale Avenue and Sarat~oa Avenue 3. Resolution Confirming Decisions for June 1986 ltmicipel Election 4. Resolutio~ Endorsing the Fair Responsibility Act of 1986 CALLON/HLAVA MOVED TO ADOPT RESOLUTION 2303. Passed 4-0-1 (Moyles abstaining). 5. Proclamation on Children's Dental lt~alth 2-2/5/86 6. Procl~mmtion on Newspaper in Education Week 7. ResolL~ion Ct~mding CSO Volunteer Carolya Mayor Clevenger explcessed the City's~ appreciation for Carolyn Smith's fine work for the City and wished her luck in the future. CLEVENGER/HIAVA MOVED TO ADOPT RESOLUTION 2304. Passed 5-0. 8. ResolL~ion Abandoning Wire Clearance Eas~t RESOLFrIC~q 2305 9. Resolutions Authorizing Facsimile Signatures of City Manager and Finan~ Director 10. Appr~ml of Warrant List Staff answered Councilmembers' questions on the Warrant List; Councilmember Moyles stated that he had reservations aboue the Cooncil's planned retreat out of town; He requested that the payment to the Chaminade-Whitney for the retreat be removed from the Warrant List and discussed under Goals~ Objectives and Priorities'; There was consensus to do so. MOYLES/HLAVA MOVED APPROVAL OF ITEM 10 EXCEPT FOR THE CHAMINADE-WHITNEY PAYMENT; Passed 5-0. 1. ,Qxgple!tian of Pers(~a~el, and/~m{-istrative Policies Manual After discussion, there was consensus to make the following changes to the manual: p. 2 - clarify paragraph concerning the fact that hiring offers are conditional pending certain verifications by placing the phrase "if these are required for the position" earlier in the sentence; p. 12 - add "and the public" to the prohibition against threatening language. I HLAVA/FANELLI MOVED TO ADOPT PERSONNEL AND ADMINISTRATIVE POLICIES MA~OAL AS AMENDED. Passed 5-0. : 2. Confirmration of Report Rec~-,..ending Property L~ens for Non-Payment of Carba~;e Bills for September-Novpmher 1985 i. · In answer to Mayor Clevenger, Co on~ty Services Director explained that there are a mm, few people who do not pay their hilts because of philosophical disagreement; but most non-payers are absentee landlords who pay when they learn of the problem; 3. Report on Proposed Santa Clara Valley Water District Flood Control Fundi~ Options ns Community Development Director a wered Councilmembers' =questions on the analysis submitted by the Water District. HLAVA/FANELLI MOVED TO RECOMMEND THAT TEE RATES REMAIN AS THEY ARE AND TELL THE DISTRICT TO (1) EXAMINE THE POSSIBILITY OF REDUCING COSTS RATHER THAN RAISING REVENUES ,AND (2) K~AMINE ALTt/~NATIVES FOR RAISING REVENUES OTHER THAN A PER- "HOUSEHOLD TAX. Passed 4-0~1 ..(Calf-Ion abstaining because she represented the District).' ' ':~.,: :"$ :~-. ~ - , 4. Report on 1984/85 Financial Audit City Manager answered Councilmembers; questions on the aud'it; FANE. T.LI/HLAVA MOVED TO AC~ COMMENTS AND PROGRAM FOR IMPLMMENTATION, Passed 5-0; 3-2/5/86 · Since the hour of 8:00 p.m. had arrived, Mayor Clevenger proceeded to public hearings on the agenda. V o IlIBLIC ttEARINGS A. Projects for 1986-87 Mousing and Connnunity Development Funds (continued fron 1/15) HCD Coordinator explained process and answered questions. A proposal from the Mountain View Center for Independent Living, Inc. was submitted to the Council ~e public hearing was opened at 8:08 p.m. Sam Chriest, President of Adults Toward Independent Living, requested $10~000 to help renovate a home for disabled adults. In answer to Councilmember Fanelli, HCD Coordinator stated that he had not recommending funding this agency because it has no Saratoga ties; further, it has the potential to be funded through the County or the City of Cupertino. No one further appearing to speak, the public hearing was closed at 8:12 p~m. Councilmembers discussed issues. Councilmembers Fanelli and Cellon did not want to pay for the Transit Assist retarder, since two communities besides Saratoga use the service, and government regulations for use of the Transit Assist funds have resulted in apparent waste in the past. Councilmember Hlava noted that Los Gatos has contributed much to Transit Assist, and Monte Sereno has contributed staff time; she felt Saratoga should pay for the retarder. biayor Clevenger expressed concern that if the Elva Avenue Reconstruction process were not fully funded now~ it might never be completed. Mr. Chriest and staff answered further questions about Adults Toward Independent Living and funding alternatives, and Councilmember Fanelli suggested that part of the Elva project be paid for from the City's storm drain or traffic safety funds, freeing money which could then be used for Adults Toward Independent Living. Mayor Clevenger felt it would be a mistake not to use the funds for the Elva project, since it qualified for federal funding, and not many other projects did. FANELLI/HLAVA MOVED TO ACCEPT THE STAFF RECOMMENDATION ON HCDA ALLOCATIONS AS OUTLINED IN REPORT DATED JANUARY 28, 1986, EXCEPT THAT THE FUNDS FOR ELVA AVENUE RECONSTRUCTION ARE REDUCED BY $9,000 (IZAVING $9,000 FOR THAT PROJECT)~ AND $9,000 IS Ai2dDCA'I'~D FOR ADULTS TOWARD INDEPENDENT LIVING~ Passed 4-1 (Clevenger opposed) ~ Flayor Clevenger then recessed the meeting from 8:36 to 8:50 p.m. After the recess, she returned to unfinished itomq preceding public hearings on the agenda~ 5. Goals, Objectives and Priorities for FY 1986/87 Councilmember Moyles expressed concern about the'appropriateness of an out-of-town meeting for a goals and objectives session. After' re~iection on the League of Women Voters' objections to an out-of-town meeting an~ re~onsideration of Councilmember Callon's similar ob3ections,· he felt that the meeting should be public and within Saratoga. Although he felt sure the Council did not intend to exclude the public, he feared that an out-of-town meeting might present that appearance; and any priorities adopted at such a meeting might thus seem to lack a broad base of support. Councilmember Callon urged the Council to reconsider its previous approval for an out-of-town meeting, noting that the public may wish to sit in on the sessions. She believed it proper to leave the City limits for some purposes~ but not this one. Councilmember Fanelli wished to allow the City Manager to try out the new process as planned. She pointed out that people and groups had been given a chance to participate in writing, and' she felt the process would work better if set up as a business conference. FANELLI/HLAVA MOVED TO PROCEED WITH THE RETREAT AS PLANNED FOR THE CHAMINADE- WHITNEY. Failed 2-3 (Cellon, Moyles, Clevenger opposed). Councilmember Fanelli requested that Mayor Clevenger and the City Manager return to the Council at the next study session with a list of suggested sites~ There was consensus to have the retreat catered. 4-215186 1. Pl~,,~i~ O,,,,,ission Actiem - 1/22 - Noted. 2. Planni~ Commission Recommendations on Village Beautificaeion C~,,-4tt~e Report ~ City Manager answered CouDcilmembe~s' questions, noting that the Council should discuss at their ret]:eat how great a !priority the Village Plan was. Councilmember Hlava expressed concern that planning i for the Village was being done piecemeal. She feared that so much was being done before the consultant was appointed that it would be difficult for the! consultant to buy into what had been done. The City Manager replied that the recommendation for ~he Village Plan Consultant would be ready at the next meeting, so that process could start soon. MOYLES/HLAVA MOVED TO ACCEPT GUIDELINES CONCEPTUALLY UNTIL THEY ARE PUT IN FINAL FORM. Passed 5-0. 3. Herit~E.e Preservation C,~,,,,ission Minutes - 1/15, 1/22 There was consensus that no new applications, such as the one on the Tripp Property, should go initially to the Heritage Preservation Conmission. 4. Public Safety C~-,,-{ssion Actions - 1/13 Bob Mulford, Chairman of the Public Safety Commission, explained the Commission's priorities. Councilmember Hlava felt the brochure should have been given higher priority, and Fir. Mulford explained that the priorities would be further discussed at the Conlnission's upcoming retreat. M . ~. Letter 'free Public Safety Cr~,,,,{ssion Concern{,E Parties Councilmembers chanl~ed "Instruct the youth" to "Tell your child," clarified that steps should be taken before parents go out of town, suggested that someone be asked to stay in the house with the children, and corrected editorial errors. Councilmember Moyles expressed ~ reservations as to the effectiveness and appropriateness of the letter. There was consensus to allow the letter to be sent. 6. Parks mm] Recreation CM{ssion Actions - 1/6 Staff answered Councilmembers' q stlons as to the status of the Premont School site ue park, noting that the Commission haa left it up to the Council as to whether it would be public or private. There was consensus to agendize the matter. 7. Library C-'=,.,,;ssion Actiohs - 1/22 - Noted. 8. Letter of ResiEn~tion fren pl~a~{n~ C-'=,.,,~ssion - Barbara Harris Resignation was accepted and staff!directed to ad~;~rtise vacancy and prepare resolution of comnendation. 9. Oral Re]xzts fren C 'si ' Hark Pierce of the Parks and Recreation Commission submitted a report on present and future uses of the pro:ks. There was c6nsensus to agendize the report for review and evaluation. ' · 1. Resolutj[on Adopt~ns l~m~gency Plan and Superseding Resolution 805 Councilmember Fanelli suggested that the map in Pa'~'~ 2 indicate the Central Fire District and automatic aid areas as we,ll as the Saratoga' Fire District area. HLAVA/FANE.!.LI MOVED TO ADOPT RESOLUTION 2308. Passed 5-0. D. BIllS AI~ CO~illlACIS - None. 5-2/5/86 A. Discussion of Oral Gjauunicatio~s, if any. Councilmembers and staff discussed required notice before remova'l of temporary political signs. City Manager was directed to determine whether proper procedures were followed and report beck to Council. B. Written 6'.,.,an~ications from the Public #1 from J. Hershkowitz, Protect Our Environment, providing copy of initiative petition and requesting that Council study it - In answer to Councilmember Moyles, City Attorney stated that the Council was required to take no action until sufficient signatures had been collected. #2 from A. J. Steffins, Optimist Club, expressing disappointment that City charges fees for certain uses of facilities - Directed that entire policy be SUbject to Council review in September 1986, and that Optimists be notified that their letter will be pert of review process. #3 from M. Flora, 19560 Ardmore Ct., objecting to ordinance prohibiting perking car for sale on street - Directed staff to send writer copy of ordinance. #4 from J. Denny, 13250 Via Arriba, recommending increase in garbege service charges for more than two cans - Noted. #5 from B. and J. Martel, 14420 Fruitvale, with questions abut the handling of his complaints - Directed City Manager to reply that staff has acted properly and there is no besis for further investigation.. #6 from eighteen correspondents concerning Route 85 - Noted. C~ New Business from Staff, A~ministrative Reports not Scheduled City Manager announced appointment of Planning Director Yucheuk Hsia. Mayor Clevenger suggested that the Council have dinner with him at 6:00 p.m. before joint meeting with Planning Conmission on February 25. D. New Business fron Cotmcil-~=mhers Mayor Clevenger noted that Burch Bachtold seemed to have some new ideas about freeway configuration. After discussion, there was consensus to have someone from Caltrans attend the Council meeting March 5 to explain Mr. Bachtold's recent statements concerning what could be built with a 46-foot median. She then brought up awards for staff, and the City Manager stated that he was preparing suggestions. As to a Community Newsletter, there was con'senshs n~t t'o prepare one in the near future. Mayor Clevenger then mentioned that Dean Chamberlin of the City of Campbell was retiriing and suggested that staff prepare an engraved plaque to present at his retirement dinner the next day. Councilmember Moyles reported on a meeting with Mr. Yasui and Mr. Glennon concerning Hakone; the planning was progressing well. Councilmember Fauelli reported on her meeting with school bard representatives last week on the use of school ~ites. Councilmember Callon again brought up the yield sign at Shadow Oaks on Douglass which she was interested in having installed. Community Development Director replied that staff was investigating it and would have a report for the next meeting. Councilmember Callon then ~emarked that she had been dismayed to receive a letter ou City stationery advertising a reading course. She felt it inappropriate, even though the course was being offered through the Conmunity Center. 6-2/5/86 She then commented on several letters she had recently received which had not been agendized under Written Communications; she felt all letters to Council should be so agendized. Councilmember Callon inquired as to the Paul Masson situation, and City Manager replied that the Plam~ing Commission would be considering a report to the Council at its next meeting. 1. Discussion of Rsmuneration for ColIlcil After discussion, there was consensus to direct staff to communicate with other General Law cities inquiring as to salary and banefits of their councilmembers. E. Action Referral Log City Manager explained actions which had been taken on pending items. Mrs. I~)ffnmn is to be notified of 'the Horseshoe drainage situation; trees and sidewalks at Via Monte are to be discussed with goals and priorities; consensus to look at alternative locations for the Warner Hutton House. The meeting was adjoLn,-ned at 10:56 p.m.. to a closed session on potential litigation. Respectfully suk~itted, Grace E. Gory Deputy City Clerk