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HomeMy WebLinkAbout03-05-1986 City Council Minutes TIME: Wednesday, March 5, 1986 - 7:00 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue TYPE: Regular Meeting 1. ROLL CALL - Councilmembers Fanelli, Hlava, Moyles and Mayor Clevenger present at 7:04 p.m.; Councilmember Callon present at 7:14 p.m. 2o c~KeI~K~FIAL A. Resolution of ~-'-.,,*~dation for Stun R. Caruekie MDYI.F-q/HLAVA I~DVED TO AIDOPT RESOLUTION 2316. Passed 4-0. B. Resolution Declaring AAIJW J~eek HLAVA/CLEVENGER I~DVED TO ADOPT RESOLUTION 2317. Passed 4-0. 3. R01rrII~E 14~l'Fr~S A. Approval of Minutes - 2/19, 2/25 . HLAVA/FAN~I.I.I MOVED APPROVAL OF 2/19 MINUTES. Passed 4-0. City Attorney requested that 2/25 minutes show the last clause in the second ragraph of discussion as '~ecause of its impropriety as an initiative" rather than ~cause of its impropriety as a measure." FANELt.I/HLAVA MOVED TO APPROVE 2/25 MINUTES AS AMENDED. Passed 4-0. 3. Warrant List Staff answered Councilmembers' questions on the Warrant List. HLAVA/CLEVENGER MOVED TO APPROVE WARRANT LIST. Passed 4-0. A. Resolution Granting ICynell Appeal heard 2/19 RESOIIrrIC~ 2318 B. Bond Rel~e for 21781 Via R~ina (P. West) C, F~r~l 1~ Approval, Tr. 7833, B~ckn~ll and Saratoga Avenue (A_~L Cx~al~ny)(21 townhouses) (Approved conditio~tlly; see discussion below.) D. Inves~n~t Report - January 1986 E. Report frem C/.,a~mity Services Director on Saratoga Child Care Study F. Resolutions on Special ~nd General Elections, June 1986 ~C~S 2319, 2320 G. Authorization for Attendance of Planning Personnel at Planning Co~issioaers' Institute of League of California Cities, March 12-14, 1986 H. Treasurer's Report - December, January I. Revenue Expense Report - January J. Financial Status Report - January K. Planning ~'-,,,,ission Actions - 2/26 L. Heritage Preservation Ca~m~ssion Actions - 2/26 2-3/5/86 City Engineer requested that Item C b~ removed from the Consent Calendar. MOYLES/HLAVA MOVED TO APPROVE THE CONSENT CALENDAR WITH THE EXCEPTION OF ITEM C. Passed 4-0. City Engineer stated that applicant for final map approval under Item C wished to' amend the CC&R's. He recommended that the final map approval be granted subject to approval of the amended CC&R's. FANEI.I.I/HIAVA MOVED TO APPROVE ITEM C SUBJECT TO FINAL APPROVAL BY STAFF OF AMENDED CC&_R'S. Passed 4-0. 5. CONMUNICATIONS FROM COMMISSIONS AND THE PUBLIC ~. Oral Com,-mi.cati~ns from the ~Public and Commissions Joan Nershkowitz, Chairperson of Protect Our Environment, expressed concerns abut City Attorney's impartial analysis Of advisory ballot measure; she was informed there was no legal provision for a 'different attorney to write an analysis for inclusion in the voter's pamphlet. Walter Doucett complimented Community Services Officer David Lapic"'0n his-. helpfulness recently.. B. Writte~ C~m~nicatie~s fren the Public 1) Letter :from Walter Doucett, 19131 Dagmar Dr,, objecting to citation for par ing motx~ h{ee in driv~ay. Mr. Doucett stated that there was ~no way he could meet the standaFds of the ordinance for storagE; on his propertyi CAI.If)N/HIAVA MOVED TO EX'r~ND THE TINE~ PERIOD ALLOWED MR. DOU~-rr TO FIND STORAGE FOR HIS MOTOR HOME FOR 0~ H3NTH. Passed, 5-0. Councilmembers discussed the matter further and decided to allow Mr. Doucett further time. CLEVENGER/HLAVA MOVED TO ALLOW ~ DOUC~.TI' UNTIL MAY 1 TO FIND STORAGE FOR HIS MOTOR HC~4E. Passed 5-0. There was consensus '~o direct staff tO notify the PlanninE Commission that there is no way for some indi~4duals to meet the standards of the ordinance on their property because of the 'arran~oment of their h~ouses and setbacks. 2) Letter from John C. Burns, Housing Authorlily of Santa Clara County, requestix~ cu,,,emta ~nd suplx~t for modification of tax legislation for construct~. affordable Received and filed. A. Ordinance Designating l~ardie] Home at 14650 6th St. as Heritage Resoorce (seared CALLON/MOYLES MOVED TO READ ORDINANCE BY TITLE ONLY, WAIVING FURTHER READING. Passed 5-0. CALION/I~)YLF-q I~3VED ~D ADOPT ORDINANCE HP-11. Passed 3-2 (Fanelli, Nlava oplx~sed). 7. le~ BI3SII~ESS ' 1) B~d~et Tr~n~fers - Prior Year Enc,~rances HIAVA/CALLON MOVED T(] ADOPT RESOLUTIONS 2241.12-.16. Passed 5-0. 3-3/5/86 2) Budget Transfer - Worker's C/..~tmsatio~ CALLON/HLAVA MDVED TO ADOPT RESOLUTION 2241.17. Passed 5-0. 3) B~dget Transfer - Records Mazmg~t Councilmember Fanelli brought up questions about microfilming, and City Manager replied that in his experience it was more cost-effective for cities of Saratoga's size to contract for microfilm services than to buy the equipment. He expected that the necessary microfilming could be done for about $40,000. In response to Councilmember Fanelli, he stated that the microfilming would begin in the Community Development area, but that records management is a City-wide problem, and a complete system needs to be developed. He expected the order of work to be Building, Planning, Finance, and general records. Councilmember Callon commented that if the staff found that contracting for the work was not effective, it would always be possible to return to the original concept of purchasing the equipment. CAIiON/HIAVA MDVED TO ADOPT RESOLUTION 2241.18. Passed 5-0. Mayor Clevenger proceeded to public hearings, since the hour of 8:00 p.m. had arrived. 8. PUBLIC m~KINGS A. Ordinance Amending Section 3-05.070 of the Saratoga City Code Authorizi~ Community Service Officers to Enforce PerkiP6 l~ulatio~s of the California Vehicle Code (first reading) The public hearing was 9pened at 8:02 p.m. No one appearing to speak, it was closed at 8:03 p.m. " · ...,.. '- Councilmember Fanelli inquired as to the fiscal impacts of the ordinance. City Manager recognized that it would take time to enforce parking regulations, but presumably that would be time that would not be charged to the City by Sheriff's personnel. The CSO's, he.said, would not work more hours in order to enforce the parking regulations. HIAVA/CLEVENGII~ MOVED TO INTRODUCE ORDINANCE BY TITLE ONLY, WAIVING FUKTHI~ READING. Passed 5-0 B. Ordinance Adding ~ticle 12-15 to the Saratoga Municipal Code Relatlng to Informal Bidding Procedures (first reading) In answer to Mayor Clevenger, City Manager stated that the new procedure would allow the staff to obtain more responsive bids. Councilmember Callon noted that she believed anyone should have the opportunity to bid on City projects. She then inquired as to the standards for qualified contractors, and City Attorney stated that the California Uniform Construction Cost Accounting Commission would establish them. City Manager then explained that the Council would become aware of projects for which bids would be obtained informally in two stages: first, the Council would decide what projects it wants to fund and put them in the budget; second, when the time came to obtain a contractor, staff would request authorization from the Council L. to proceed formally or informally. Councilmember Callon pointed out that Section 12-15.030 allowed either the City Council or the City Manager to direct that the provisions of the article be followed. There was consensus to strike the phrase "or the City Manager." The public hearing was opened at 8:16 p.m.; no one appearing to speak, it was closed at 8:17 p.m. CALLON/HLAVA MOVED TO ADOPT RESOLUTION 2321 ELECTING TO BECOME SUBJECT TO THE UNIFORM CONSTRUCTION COST ACCOUNTING PROCEDURES PROMIKf~TED BY THE STATE CONTROI.I.k~. Passed 5-0. FANELLI/HLAVA MOVED TO INTRODUCE THE ORDINANCE BY TITLE ONLY, WAIVING FURTHER RF_.n~ING, WITH THE WORDS "OR THE CITY MANAGER" IN SECTION 12-15.030 (A) DELET~:D. Passed 5-0. 4-3/5/86 Mayor Clevenger then returned to items preceding public hearings on t~e agenda; !: '-.. ' Councilmember FanelZi commended the Finance Committee for their work on the report; She then suggested 'that the Council move expeditiously to obtain revenue from the- - property, since that had been part of the pavement management funding package approved by the Council. Councilmembers and staff discussed various aspects of the zoning, General Plan designation, th~ possibility of joint development coordinated with the owner of the adjoining property, and working with residents living nearby, Although the item was not a public hearing, there was consensus to allow a neighbor to speak. Brenna [.olger, 12750 Fredericksburg, stated that she and the other neighbors had believed that the property would be a park. She feared that commercial development would bring increased traffic to the area and upset its residential character. She felt that people had had no input on the use of the property and asked that a public hearing be held on the matter; Councilmember "' MoyleS noted that public hearings had previously been held; and much public: input had been considered. Councilmember Fanelli commented that the site had been zoned commercial for the-last four years. ':;"- After discussion, there was consensus to have a meeting with residents of the area to discuss the City property only, not the adjoining land; neighbors are to be informed of the meeting through a notice to be sent to those within 500 feet, an announcement in the newspaper, .and posting of the property. Councilmembers requested that a staff memo be written to provide background information, a description of available options and their ramifications, and a statement of the purpose of the meeting. Councilmember Fanelli requestad that the staff report make it ,'-lear that the Co:uncil has already decided to develop the land in some way to provide revenue, so that the neighbors would ~ot be led to believe that the property could become a park.', ~, P,e~ol~t~ F~l~bl~eb~n~ l~o~t~[on of Delm~y Treasurer HIAVA/lclDYLES MDVED TO ADOPT RESOLUTION :85-9.66 ESTABLISHING POSITION. Passed 5-0, D. l{eport from Ce~un~ty Ser~ice;~ D~rector on l~rop~ed Summer Nature C~mp Councilmember Moyles inquired as to the insurance for the program. City Manager replied that the program was covered b~ the City's ins-rance. HL~VA/MOYLES MOVED TO AUTHORIZE STAFF TO IMPIJI~f PRO(tlAM: Passed 5-0. HLAVA/MDYI.Kq MOVED TO ADOPT RESOLUTION ~241.19 APPROPRIATING FUNDS. Passed 5-0. Mayor Clevenger then edvanced to it~ ~oliowing public hearings on the agenda. City Manager reported that insurance broker could extend current coverage for three · months. . MOYLES/HLAVA MOVED TO EXTEND CURPENT. COVEI{AGE UNDER SAME TERMS FOR THREE M0]ffHS. Passed 5-0. City Manager reported: on communication from Pat Purcell requesting plaque on building apparently donated to Gity by her father-in-law. MOYLES/CLEVENGER MOVED TO REFER TO HERITAGE PRESERVATION COMMISSION FOR RECOMMENDATION ON THIS BUILDING AND FOR O~HER BUILDINGS WHERE A PLAQUE MIGHT BE APPROPRIATE. Passed 5-0. ' 5-3/5/86 City Manager then reported on question of insurance coverage for Heritage Home Tour planned by Heritage Preservation Commission in April. There was consensus to direct the Commission to obtain coverage, naming the City as an additional insured. City Manager brought up possibility of using fence and dog to protect fish at Hakone Gardens. There was consensus to direct staff to investigate other methods of · protecting the fish. Councilmember Moyles stated that he had received calls about a malfunctioning storm drain at 20345 Argonaut Dr.; large chuckhole on Winter Lane; street lights out on Big Basin Way. Councilmember Fanelli brought up the possibility of publishing another Community Newsletter. There was consensus to do so. Councilmembers suggested as possible subjects the Cox/Saratoga-Sunnyvale site, Paul Masson, Route 85, two new staff members, new recreation program, median rehabilitation, and Neighborhood Watch. City Manager mentioned that the Saratoga Area Senior Coordinating Council wished to survey senior housing needs. Councilmember Callon suggested that might be a good subject for a flyer rather than for the Community Newsletter. Councilmember Moyles brought up procedures for employee awards. There was consensus to follow the same procedures followed last year. At 9:35 p.m. the meeting was adjourned to 5:00 p.m. on March 7. There was consensus to meet at 4:00 p.m. to discuss the ballot argument against the freeway advisory measure. Respectfully sulznitted, Grace E. Cory Deputy City Clerk