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HomeMy WebLinkAbout03-19-1986 City Council Minutes SAIU~ CIl~/COIXqCIL TIM)I: Wednesday, March 19, 1986 - 7:00 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue TYPE: Regular Meeting 1. ROLL CALL - Councilmembers Callon, Fanelli, Hlava, Moyles and Mayor Clevenger present at 7:05 p.m. 2o ~ 1Tl~ A. Resolution 2322 Commending Jean Kvamme for Service on Meritage Preservation Ccmm~ssiOa CALLON/CLEV~GB MOV~D TO AD02T. Passed 5-0. A. Approval of }L~nuCes - F~AVA/CL~V~G~ ~0V~D TO APPROV~ AS SU~I'~T~u. Passed 5-0. B. Approval of Warrant List Staff answered Councilmembers' questions on the Warrant List. Noting the cost of the Hakone brochure, Councilmember Fanelli commented that the Council needs to decide whether the City or Hakone Foundation pays for various expenses in connection with Hakone Garden. HLAVA/MOYI,F.q MOVED TO APPROVE WARRANT LIST. Passed 5-0. 4. ~ CAIJ~)AR I - CLAR4S A. Consideration of Claim - Ferris HLAVA/~YI.F.q MOVED TO DENY THE CLAIM. Passed 5-0. CONSENT CAI.ENDAR II - (yYM~:g 1T~iMS A. Plaxuaing Cc~missiOu Actions - 3/12 B. Final Building Site Approval for SLR 1613, Paul Avenue, Platouoff (1 lot) C. Relo~e of Bond, Tr. 6508, Saratoga-S~yvale Rd @ Kirlm~nt Dr. D. Final Acceptance of Portion 'of Work to Overlay Certain City Streets 1985 E. Waiver of Fees for Temporary Use Permit Required for House Tour Sponsored by the Heritage Preservation F. Library C~,-issnn Actions - 2/26 G. Construction Acceptance on Tr. 7580, Verde Vista, Plan Bros. - Removed from Consent Calendar; see below. tL Approval of AtteD~nce at American Plyruing Association Conference in Diego, April 5-9 I. Heritage Preservation C/-,~,,;ssion ActiOr~ - J.' Resolution 85-9.67 Moptieg position Of City Engineer K. Execution of Amended Joint powers Agreement between City of saratoga and Intergove~,-,*~tsl l~mployee Relations Service L. Public Safety C~-,,-Ission Minutes - 3/10 , N. Parks and Recreation C--,,,,~ssion Minutes - 3/10 2-3/19/86 Councilmember Fanelli noted that the Public Safety Commission minutes referred to the possibility of the Commissioners' paying for a brochure out of their own pockets; there was agreement that the [k~nnission should ~not have to do so, City Engineer requested removal of I'tem G because the project was not ready for acceptance, HLAVA/FANR. I.I.I MOVED TO APPROVE CONSENT CALEI©AR II EXCEPT FOR ITI~I G, Passed 5-0, 5. CONMIINICATIONS FROM 'COMMISSIONS AND THE PLrBLIC ' ~_ Oral Communications from the Public and Commissions Joan Hershkowitz submitl:ed a newspaper article stating that the Federal goverr~nent may require additional public hearings on the Route 85 Corridor because the Draft Environmental Impact Statement was incomplete, She then urged the Council to request that the Route 85 PAB delay its decision on the preferred alternative until after Saratoga's vote on Measure B, Consensus to discuss under Old Business, B. Written C~n~i~mtions fran the Public 1) Elyira Roe letter re: Allowing dogs in Saratoga parks There was consensus to refer to Parks and Recreation Commission for recommendation on amending current ordinance and the possibility of providing a sandbox for canine excretory relief, 2) Request for Parade Permit by Saratoga I~.~.rial 6'-.~.Ittee There was consensus to waive requirement', for parade permit as in previous years; approve event; direct staff to request necessary Sheriffs services be provided as requir,~. 3) Request from Santa Clara Valley Water District requesting Council to contact lngislators concornin~ municipal storm water discharges There was consensus to direct that letter~ be prepared for Fhyor's signature. 6. OLD BUSINESS A. Ordinance amending Section 3-05,.070 of the Saratoga City Code Authorizing Community Service Officers to EnfOrce Parkina Regulations of the California Vehicle Code (second reae~n~o) CALLON/FANEI.I.I MOVED TO ~_AD ORDINANCE BY] TITLE ONLY, WAIVING FURTHER READING. Passed 5-0. CALLON/FANELLI MOVED TO ADOPT ORDINANCE 7i.1 AS READ BY TITLE. Passed 5-0. B. Ordinance Adding Article 12-15 tO the Saratoga Municipal Code Relating to Informal Bidding ]~u~edures (second readin~ FI]YLES/HLAVA MOVED TO RF~) ORDINANCE BY TITLE ONLY, WAIVING FURTHER READING. Passe~ 5-0. MOYLES/HLAVA MOVED TO ADOPT ORDINANCE 71.2',AS READ BY TITLE. Passed c. .est held at City Engineer reviewed neighbors' opinions.s concerning the proposed modifications. "~ALLON/HLAVA MOVED TO APPROVE THE STAFF RECOMMENDATION FOR VARIOUS MODIFICATIONS, INCLUDING A YI~n SICk,/~ DESCRIBED IN THE STAFF'S DRAWING DATED MARCH 13, 1986. Passed D. Discussion of Oral Communication Concernin~ Route 85 Councilmembers discussed newspaper article indicating that further public hearings were needed on Route 85. Councilmembers discussed whether to request that the Policy Advisory Board delay its decision on Route 85 until after the Saratoga election on the subject. Pinyor Clevenger felt it might be jus~ as well t~ delay the decision if the decision point 3-3/19/86 came shortly before the election. The majority of the Council favored having the Board make its decision without delay. City Manager was directed to find out date of next Policy Advisory Board meeting. : 7. ~ BUSINESS A. Resolution 2323 of Intention to V~cate Dedicated Pedestrian Walkway betwee~ La · ' Vista Dr. and Congress Springs School Site FANELI.I/HLAVA I~DVED TO ADOPT RESOLUTION. Passed 5-0. B. Resolution 2324 Establish{ng Records Mm~gememt Policy City Manager explained resolution, noting that no record could be destroyed without the approval of the City Attorney and the Council. Councilmembers discussed Sections 4 and 7 and decided to amend them. CALLON/HLAVA MOVED TO ADOPT THE RESOLUTION, AMENDING SECTION 4 TO INDICATE THAT EXCEPT AS HEREINAFTER PROVIDED, EVERY PERSON SHALL HAVE THE RIGHT TO INSPECT ANY PUBLIC RECORD CONSISTENT WITH PROCEDURES SET FORTH IN THE GOVERNMENT CODE AND SUB3ECT TO SUCH OTHER PROCEDURES AS MAY BE ESTABLISHED BY RESOLUTION OF THE CITY COUNCIL WHICH ARE NOT INCONSISTENT WITH THE GOVERNMENT CODE, AND AMENDING SECTION 7 TO INDICATE THAT THE RESPONSIBILITY OF ~EPING AND ~NAGEMENT OF THE RECORDS SHALL REST WITH THE CITY CLERK. Passed 5-0. The hour of 8:00 p.m. having arrived, Mayor Clevenger proceeded to public hearings on the agenda. 8. HIBLIC HF_AR]]~S A. Staff Report en Co~.mcil Salaries Councilmembers discussed issues. The public hearing was opened at 8:15; no one appearing to speak, it was closed at 8:16 p.m. After further discussion, there was consensus to direct staff to prepare ordinance providing Councilmembers with $150 monthly allowance for general expenses; health benefits to be available as an option if a Councilmember wishes to pay for them. Staff is also to prepare resolution setting up reimbursement policy to allow for reimbursement for attendance by Councilmembers other than those designated and for events beth in and out of the local area. 7. N~4 BUSINESS (continued) C. 'Resolution 2325 Adding ICMA Retirement Corporation as Additional Deferred Cenpensation Plan ;~min~istrator HIAVA/FANEI.LI MDVED TO ADOPT RESOLUTION. Passed 5-0. D. Contract for Ftmp~] Asset Inventory and Appraisal HLAVA/FANELI.I MOVED TO AUTHORIZE STAFF TO ENf~K INTO CONTRACT WITH EITH]~{ OF TWO LOWEST BIDDERS IN AN AMOUNT NOT TO EX[:p:p:B $5,000. Passed 5-0. E. Report concerning Bidding for Congress Springs Park Project Maintenance Director explained that although bids were much higher than expected, lower bids could probably be obtained if the contract were split into two sections which could be bid separately and if certain cgst-reducing modifications were made. HIAVA/FAN~.I.I MOVED TO REJECT BIDS AND AUTHORIZE REBIDDING UNDER TWO SEPARATE CONTRACTS ACCORDING TO THE STAFF ~ATION. Passed 5-0. F. Resolution 2326 designating City agent for FI~NA applications (added at meeting) Maintenance Director submitted resolution and explained that Council needed to adopt it in 4-3/19/86 order to subnit applicmtions for funds from the Federal Emergency Management Agency. HIAVA/FAN~I.I.I MOVED TO ADOPT RESOLUTION Passed 5-0. 9. ClT~ C~IL ITIM A. Discussi~ of {~al Ca..~nications not referred to Staff - None. B. Legislative Matters After discussion, there was consensus to approve staff recommendations on all except bill concerning building c(x]e violations by :contractors. Hlava suggested that Bill Klett be notified of bill conceiving railroad crossings. C. Discuss Draft elf A~tion Item- from Policy Development Conference held March 7and8 After discussion, there! was consensus .on the following points: Subparagraph 3.a. under Policing Services should read '~ew programs which are proposed by Sheriff should remain within current budget for services in order to evaluate their importance; under County Communications, the need to work nights should be evaluated; under Tree Policy and Right of Way Maintenance, subparagraph b. concerns development of a list rather than a master plan; under Cox Avenue Property, the paragraph should indicate that the Council shall consider uses applicable under the current zoning . It was noted that the meeting on that property is to be held April 8, and the policy development material will be considered at a study session with those who had inpu~ on March 25. D. City Co~x:il RelxR~:s Fanelli inquired as to Parker Ranch Rd.; City Engineer stated City was activ~:ly pursuin~ completion with developer and e~xpected completion in 3-4 months. Fanelli brought up tree problem in Water District easements near Gatehouse Condominiums; City Manager stated City/could inform District that horticulturist has rendered opinion that trees must be removed, thus putting the District on notice that a liability hazard may therefore exist. Fanelli brought up letter from community in France interested in sister city type of relationship; to be turned over to SiSter City Cou~ttee. Elava brought up cable television public access problems; Community Services Director is to investiga~e obligations o~ Saratoga cable television company to provide public access, especially planned installation in Civic Theater. Hlava reported on Transportation Commission; staff to send letter to County suggesting ghat County make up shortfall ~in paratransit funding rather than passing costs on to cities. Clevenger reported on HCD funding and on last Mayors meeting. Council discussed matters, especially funding, which should be brought up with legislators in June. Clevenger reported on possibility that the Fartell decision might be overturned, which would prevent Council from renewing utili.ty users tax when sunset clause takes effect. Hlava noted that few'~pplications had b~en received for Planning Commission and suggested that the Commission be reduced to five members as terms expire. Consensus t0 agendize. 10. CLOSED SESSION ' The meeting was adjourned a~ 9:31 p.m. to'a closed session on personnel. Respectfully submitted, Grace E. Cory Deputy City Clerk .