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HomeMy WebLinkAbout05-18-1988 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, May 18, 1988 . PLACE: Civic Theater, 13777 Fruitvale Avenue, Saratoga CA TYPE: Regular Meeting 1. ROLL CALL: Vice Mayor Anderson, Councilmembers Clevenger, Hlava, Moyles, present at 7:40 P.M. Mayor Peterson absent. ' 2. CEREMONIAL ITEMS: A. Proclamation on Older Americans Month Vice Mayor Anderson presented the Proclamation to Ms. Peggy Corr, President of Saratoga Area Senior Coordinating Council.. B. Presentation of Resolutions commending Mr. Richard Tyrrell for Service on Heritage Preservation and Mr. Harold Clay for Service on the Planning Commission Vice Mayor Anderson presented Resolutions to Mr. Richard Tyrrell and Mr. Harold Clay. 3. ROUTINE MATTERS A. Approval of Minutes: 1) Meeting of May 4, 1988 2)'Mid-Budget Correction Conference Notes - May 7, 1988 CLEVENGER/HLAVA MOVED APPROVAL OF MINUTES OF MAY 4, 1988, AS PRE- SENTED AND MID-BUDGET CORRECTION CONFERENCE NOTES OF MAY 7, 1988. Passed 4-0. B. Approval of Warrant List: HLAVMMOYLES MOVED APPROVAL OF THE WARRANT LIST. Passed 4-0. C. Report of City Clerk on Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on · May3-~ 1988. 4. CONSENT CALENDAR: A. Planning Commission Actions, May 11, 1988, - Noted and filed. B. Heritage Preservation Commission Minutes, April 20, 1988, - Noted and fried. C. Public Safety Commission Minutes, May 9, 1988, - Noted and filed. D. Ordinance. 71.43 amending various provisions in Chapter 15 of the City Code concerning structure height, site coverage, fences, parking requirements, tree removal permits, and variance findings. (AZO 88-004) (Second reading and adoption) E. Ordinance 71.45 amending various sections of the City Code concerning indemni- fication of the City and liability insurance (AZO 88-003) (Second reading and adoption) F. Ordinance 71.46 regulating Massage Establishments (Second reading and adoption) G. Resolution 36-B-230 Final Acceptance and Release of Improvements and Monument Bonds, Cabernet Drive, Tr., 7655 (Developer, J. Lohr) MEETING OF THE CITY COUNCIL Page 2 MAY 18, 1988 CONSENT CALENDAR Continued ! - H. Proclamation on Transportation Week I. April Financial Reports -' Budget .Status, Investments, Treasurer's Report of Fund Balances The City Manager noted in 4. A, Planning Commission Actions, Item 16, the vote was 4-2. MOYLES/HLAVA MOVED APPROVAL OF CONSENT CALENDAR. Passed 4-0. 5. -'COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC: A. Oral Communications from the Public and Commissions -.. Mr. Henry R. Nothdraft, 14563 Fruitvale Ave., Saratoga, presented a letter from West Valley Sanitation Dislrict regarding the lack of a sewer connection perunit for his home; A Public Hearing on delinquent accounts was being held by the Sanitation District May 251h; a number of Saratoga homes were on the list. Councilmember Hlava asked that this situation be investigated with a report made to Council; Councilmember Clevenger stated that she would ask the Sanitation District to continue the Public Hearing pending further information from the City and the District. - Mr. Ray Simpson, 12300 Radoyka Dr., Saratoga, was concerned about the redesign of the island at Saratoga Ave. and Kosich Dr;, residents felt that such created a safety hazard. Mr. Miles Rankin, Big Basin Way, Saratoga; compared the original decision reached on the historic preservation of a home with the recent decision of the Planning Commission on the old Adobe house on Quito Rd.~- a decision he considered to be very liberal. He asked that more definitive rules be set to guide the City in making such determinations. B. Written Communications from the Public 1) Joseph Stillman, 18917 Sara Park Circle, objecting to cablevision rate adjustment Vice Mayor Anderson noted that only 13% of customers would be affected by a $3.50 increase and felt that a senior discount was inappropriate; cable T.V. could be considered a luxury item.. Councilmember Hlava objected to the analogy between cable T.V. and one-can garbage service; the services were not comparable. She noted that a reduction in rates for one group would have to be absorbed by other uses and/or the City; in addition, she was reluctant to have the City approach Hearst Cablevision on this issue. Councilmember Moyles cohcurred with concerns raised; he noted that special rates were given when participation was required and added that rates were not within the City's control. Consensus reached to respond by letter describing the policy on the rate increase without suggesting a reduction in rates; a copy of Mr. S~llman's letter to be referred for review to Mr. Musselman, Executive Vice President,.Hearst Cablevision. Vice Mayor Anderson proceeded to Public Hearings. 8. PUBLIC HEARINGS A. General Plan Amendment to adopt the Saratoga Village Plan (GPA 88-01).' The · Saratoga Village Plan establishes land use, zoning, circulation, parking and design policies and implementation programs aimed at the preservation and improvement of the small-scale, pedestrian character of the Saratoga Village. The Village is the town's commercial core, generally located at the intersection of Big Basin Way, Saratoga-Los Gatos .Road and Saratoga Avenue. Planner Young reviewed the Report to Mayor and City Council, May 10, 1988. The City Attomey reviewed procedures for drafting an Amendment to the Zoning Regulations Consensus reached to meet with the design task force and interested parties at a Study Session to be held on July 12, 1988. The Public Hearing was opened at 8:28 P.M. MEETING OF THE CITY COUNCIL Page MAY 18, 1988 PUBLIC HEARINGS Continued ! Mr. Lee Gray, President, Saratoga Oaks Homeowners Association, commented as follows: . Concern regarding the proposed turn around on Big Basin Way Saratoga Oaks property would be impacted by the proposed turn around ff the turn around was put in as presently designed, such would interfere with the Saratoga Oaks gated access to Big Basin Way; he asked for consideration of this situation In response to Councilmember Clevenger's question, Mr. Gray stated that if the turn around · did ~iot interfere with the Saratoga Oaks access, they would not be against it. He noted the narrow area available for aturn mound. Mr.' Miles Rankin, Saratoga Village Association, commented as follows: The Association favored the turn mound on Big Basin Way The proposed stacking lanes on 3rd, 4th and 5th allowing left hand turns would clear Big Basin Way for through u:affic Asked that there be one commercial district in the Village, namely, the C-H 1. Citing the worsening business climate in the Village, he stated that the Association felt that for the economic survival of the Village, there should be one standard for the whole Village Mr. Dave Johnston, 20616 Brookwood Ln., Saratoga, reviewed his letter outlining concerns on placement of a pedestrian/bicycle path along Saratoga Creek; photographs were presented. Ms. Susanne Sleek, Representing the Chabre family, stated that they objected to the formation.. of a parking district; such would affect their ability to develop their property. Mr, C. Wt'lealke, 14320 Samtoga-Sunnyvale Rd., Saratoga, commented as follows: Property owners had not been informed of these meetings, with the exception of this one However, Village merchants had been notified and had participated in discussions Cited concern for Village due to his investment in such Concluded that parking had been a problem for 20 years without a resolution Asked that necessary services of walkways and parking be provided before extras Mr. Tyler, Saratoga Vista Ave., Saratoga, commented as follows: Cited his letter to the Council of a year ago which contained suggestions for parking; there had been no response to such Concurred with the above speaker regarding lack of notification of Public Hearings Expressed an interest in participating in these hearings CLEVENGER/HLAVA MOVED TO CLOSE PUBLIC HEARINGS AT 9:02 P.M. Passed 4-0 CLEVENGER/HLAVA MOVED APPROVAL OF THE NEGATIVE DECLARATION. Passed 4-0 HLAVA/CLEVENGER 'MOVED APPROVAL OF RESOLUTION 2483 ADOPTING THE SARATOGA VILLAGE SPECIFIC PLAN (GPA 88-01) B. Resolutions 2484 and 2485 1988 Amendments to the Santa Clam County Solid Waste Management Plan re: Importation of Waste--Transfer/Processing Facility The City Manager reviewed the proposal to amend the Solid WaSte Management Plan. Councilmember Hlava provided information on the Importation of Waste Amendment The Public Hearing was opened at 9:07 P.M. There were no speakers. CLEVENGER/ANDERSON MOVED TO CLOSE THE PUBLIC HEARING AT 9:07 P.M. Passed 4-0. HLAVA/MOYLES MOVED APPROVAL OF RESOLUTION 2484 1988 AMENDMENT TO THE SANTA CLARA COUNTY SOLID WASTE MANAGEMENT PLAN TO INCLUDE THE RECYCLERY AS A DESIGNATED TRANSFER/PROCESSING FACILITY FOR MUNICIPAL SOLID WASTE AND RESOLUTION 2485 1988 AMENDMENT TO THE SANTA CLARA COUNTY SOLID WASTE MANAGEMENT PLAN TO ESTABLISH A PROCEDURE FOR REVIEW AND APPROVAL OF REQUESTS TO DISPOSE OF NON- I-t. AZARDOUS SOLID WASTE GEERATED OUTSIDE SANTA CLARA COUNTY AT SOLID WASTE FACILITIES LOCATED IN SANTA CLARA COUNTY. Passed 4-0. MEETING OF THE C/TY COUNC/L Page 4 MAY 18, 1988 .Break: 9:08- 9:24 P.M. 6. OLD BUSINESS . A. Proposed Language for Advisory M. easure for Freeway Interchanges (Continued from May 4,'1988 Item to be Continued to 7:30 P.M. May 24, 1988, at the Community Center. B. Pierce Road and Quito Road Bicycle Warning Signs The City Manager updated the Council on the status of Bicycle Warning Signs and noted that both the County of Santa Clara and the Town of Los Gatos had recendy removed similar signs. 'The City Attorney noted that the signs were not necessarily removed out of concern for legal liability but rather in response to protests by cyclists; replacement signs read "Narrow road" Cotmcilmember Moyles favored retaining present signs until more appropriate language could be found; he cited the seriousness of the problem and potential bodily harm that might occur. Signs reading' "Narrow road" did not address the problem. While noting the objections of bicyclists, he did not see the urgency of removing and replacing the existing signs. Consensus re~ched to table discussion pending review by the Public Safety Commission. C. Ordinance 71.44 Modifying Passenger Loading Zone on Komina Avenue (Second reading and adoption) HLAVA/ANDERSON MOVED TO ADOPT ORDINANCE 71.44 BY TITLE ONLY, AMENDING SUBSECTION 9-15.100(D) OF THE CITY CODE RELATING TO . PASSENGER LOADING ZONES, WAIVING FURTHER READING. Passed 4-0. 7. NEW BUSINESS - A. Resolution 2482 Authorizing Execution of Program Supplements Relating to Recon- struction of Quito Road Bridges The City Manager reviewed the Report of May 4, 1988. MOYLES/HLAVA MOVED APPROVAL OF RESOLUTION 2482 AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENTS RELATING TO THE RECONSTRUCTION OF QUITO ROAD BRIDGES. Passed 4-0. B. Report on petition opposing water line on Via Regina Tl~e City Attorney review~xl the Memorandum of May 10, 1988. There was no action taken. C. Resolutions 2478.2 and 2478.3 concerning Landscaping and Lighting District LLA-1 (Existing) .The City Manager reviewed the Report on Landscaping and Lighting District LLA-1 (Existing). MOYLES/CLEVENGER 'MOVED APPROVAL OF RESOLUTION 2478.2 ENGINEER'S REPORT LANDSCAPING AND LIGHTING DISTRICT LLA-1, FISCAL YEAR 1988- ' 1989. Passed 4-0. MOYLES/HLAVA MOVED APPROVAL OF RESOLUTION 2478.3 OF INTENTION TO ORDER THE LEVY AND COLLECTION OF ASSESSMENTS PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, LANDSCAPING AND LIGHTING DISTRICT LLA-1, FISCAL YEAR 1988-1989. D~ PubliCity for Upcoming Hearings - General Plan Amendment for Nelson Foundation Property Consensus reached to approve recommended noticing with the addition of individuals who testified at recent Public Hearings on the Nelson Foundation Property. ~ MEETING OF THE CITY COUNCIL Page MAY 18, 1988 NEW BUSINESS Continued ! E. Declaration of Surplus Property HLAVA/CLEVENGER MOVED TO DECLARE CERTAIN PROPERTY SURPLUS AND AUTHORIZE SALE AT MINIMUM PRICE. Passed 4-0. F. Report from SASCC on Representative for Advisory Council of Council on Aging CLEVENGER/HLAVA MOVED TO APPOINT MS. JANET RANDALL REPRESENTA~ 'rIVE FOR THE CITY ON THE ADVISORY COUNCIL OF THE COUNCIL ON AGING OF. SANTA CLARA COUNTY. Passed 4-0. 9. CITY COUNCIL ITEMS: A.The City Manager provided additional information to the Council on Items discussed at the May 4th Council Meeting and the May 7th, budget conference. Councilmember Moyles noted for the record his questions regarding the benefits derived by the City from participation in district recreation programs. RepOrts from Individual Councilmembers Councilmember Clevenger reported on the West Valley Sanitation District Meeting She reiterated concerns regarding the lack of communication of the district on the Public Hearing to be held May 25th which invol~/exi a number of Saratoga residents; pending action of the District was not available to the City or to her, as the representative yic~ Mayor Anderson. ' ' '~ reported on the Transportation Committee of the League of California Cities Councilmember Moyles reported on a recent visit to a Sister City in Japan He stated ~ Jawsui~:. on the Route 85 Freeway Agreement had been dismissed bu~: :i_s on appeal. Presented a letter of Mr. Will Kempton, Executive Director, County Traffic Authority addressing incorrect information circulating on Route 85; Councilmember Moyles asked that information provided by Mr. Kemption be circulated to correct erroneous materials being handed. out. B. Teen Programing Meeting ConsenSus reache, cl to meet with the Teens July 12, 198,8, at 7:30 P.M. ADJOURNMENT: The meeting of the City Council was adjourned at 10:25 P.M. to Tuesday, May 24, 1988, at 7:30 P.M. at the Community Center, 19655 Allendale.. Respectfully submitted, ~arol A. PrObst-(2aug~heY " Recording Secretary 13777 FRUITVALE AVENUE · SARATOGA. CALIFORNIA 95070 (408) 867 3438 COUNCIL MEMBERS: Xaren Anderson Martha Clevenger Joyce Hlava David Moyles Donald Peterson May 10, 1988 TO: City Council FROM: City Clerk SUBJECT: Mid-Course Budget Correction Conference Notes Attached are the notes taken by the City Attorney at your May 7 budget conference. Please review for accuracy and completeness so they can be approved by the City Council on May 18. Once approved, they will be used to adjust the 1987-88 and 1988-89 adopted budgets and the Capital Improvements Program, both of which will be reviewed by the Council and Finance Advisory Committee on May 24. Following that meeting, the final budget adjustments will be prepared for hearing on June 15. CITY COUNCIL MID-COURSE BUDGET CORRECTION CONFERENCE MAY 7, 1988 o REVENUE PROJECTIONS - ok Sales taxes, property taxes, permit fees, and utility users tax projections reviewed'and discussed. o EXPENDITURES - 1. Explore use of park funds for development of dedicated parkland in Dividend project (to be scheduled after Kevin Moran improvements). 2. Housing Assistance Explore use of SHARP funds and exactions for acquisition of housing for low-income seniors. (Masson Project; Saratoga Court). .... (Planning) 3. Farm out design work for public facilities instead of hiring new personnel. (City Engineer) No adjustments 4. Defer planting on new medians because of drought. (Maintenance) Recreation - no adjustments Admin. Assistant (Misc. Community activities) - no adjustments City Manager -no adjustments City Clerk - no adjustments Finance - $18,000 increase Police Protection - Driven by Sheriff's costs - Figures represent worst case. Plan for continued funding of DUI Program; await recommendation from Public Safety Commission before final decision is made. Code Enforcement - CSO Clerk to become full-time position. Crossing Guards - No adjustments Emergency Management - ok CITY COUNCIL MID-COURSE BUDGET CORRECTION CONFERENCE MAY 7, 1988 Page 2 Subdivision Regs., Inspection Services - ok Plannin~ Director ok Maintenance Dept. Restructurin~ - Agree with: Traffic Control Device Specialist; Hakone Garden Specialist. To follow chain of command within Maintenance Dept. Street Maintenance - ok Curbs, Gutters, Sidewalks - ok Traffic Control~ Flood Control - ok Medians/Parkways Maintenance - ok Parks/Open Space Maintenace - ok Hakone - ok Recreation Services Youth Commission - No interest in having commission as advisory to Council, but may support (4-1) commission to Conduct specific activities for youngsters (e.g. dances, trips). Should be presentation to Council by the high school students (and/or parents) concerning what they want and how City resources can be utilized. Conduct public hearing -- sometime in July, with notification to student groups before school ends. Seniors and Volunteers Senior Day Care - $20,000 contribution from City is most City can afford. Should become financially self- sufficient and not rely on City for future funding. Continued HCDA funds also uncertain. Cultural Services - ok Parkin~ Districts - ok Franchise Administration - ok Library Services - Accept proposal #2. Agreement to keep library open on Sundays. CATV - ok. Should Ctiy recover staff time out of franchise ' fee? Agree: $18,000 to COrporation, balance to City. City Council, Commissions - ok City Manager - ok CITY COUNCIL MID-COURSE BUDGET CORRECTION.CONFERENCE MAY 7, 1988 Page 3 Finance Director - ok Choice between higher audit expense or full-time staff. Full-time position ok. Legal - ok Deputy City Clerk - ok Personne~ Management - ok Community Relations - ok Central Supplies - ok Equipment Operations - ok Fixed Asset Maintenance - ok Facilities Maintenance - ok Hakone Festival Allocate $1,000 within special events and recreation account to underwrite costs, but needs to be organized and run by others, e.g. Trustees of Hakone Foundation. o CAPITAL IMPROVEMENTS PLAN Civic Center - City Hall Offices Meeting Chambers Theatre Addition Do conceptual plan in 88-89 to working drawings for City Hall Offices only. Determine costs and phasing of work -- spread over longer period of time. Move Chambers project to 91-92. Move Theatre project off list for later decision based upon cost and assessment of contributions from other sources. Sidewalks on arterial streets - No definite amount being budgeted until look at inventory.