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HomeMy WebLinkAbout03-17-1993 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, March 17, 1993 -- 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Mayor Anderson noted the City Manager is absent due to illness. Pledge of Allegiance 1. ROLL CALL Councilmembers Present: Tucker, Burger, Monia, Kohler, Mayor Anderson Staff Present: City Engineer Perlin, City Attorney Riback, Planning Director Curtis 2. CEREMONIAL ITEMS A. Resolution commending Martha Clevenger as 1992 Citizen of the Year TUCKER/MONIA MOVED TO ADOPT RESOLUTION COMMENDING MARTHA CLEVENGER AS 1992 CITIZEN OF THE YEAR. PASSED 5-0. 3. ROUTINE MATTERS A. Approval of Minutes - 2/23; Councilmember Monia made the following changes to the minutes of 2/23: Page 2, 4th paragraph from bottom, it was unsure as to the connections; 3rd paragraph from bottom, add the word "illegal" before "connections". BURGER/KOHLER MOVED TO APPROVE THE MINUTES OF 2/23, AS AMENDED. PASSED Regarding the minutes of 3/3, Mayor Anderson noted she did talk to Peggy O'Laughlin before the meeting. MONIA/BURGER MOVED TO APPROVE THE MINUTES OF 3/3, AS PRESENTED. PASSED B. Approval of Warrant List BURGER/TUCKER MOVED TO APPROVE THE WARRANT LIST. PASSED 5-0. C. Report of City Clerk on Posting of Agenda PUrsuant to Government Code 54954.2, the agenda for this meeting was properly posted on March 12. 4. CONSENT CALENDAR A. Planning commission Actions, 3/9 - Noted and filed. B. Parks and Recreation Commission Minutes, 2/1 - Noted and filed. C. Public Safety Commission Minutes, 3/8 - Noted and filed. D. Ordinance amending Public Employees Retirement System contract to add the benefit of 2% at age 55, at a percentage cost of an additional 3.843% of payroll until 2011 and 2.19% after that, and at a dollar cost of $107,821 based on a payroll of $2,805,647 on July 1, 1994 (first reading and introduction) F. Hakone Foundation Fundraising Report Final Acceptance and Notice of Completion, Wildwood Park Pedestrian Bridge, CIP No. 926 (Contractor, Lionsgate Construction Corp.) City Council Minutes 2 March 17, X993 BURGER/TUCKER MOVED APPROVAL OF CONSENT CALENDAREXCEPT FOR ITEMS E AND R. Passed 5-0. Mr. Tom Reddick requested the removal of item 4E. Councilmember Monia requested the removal of item 4H. E. City Financial Reports for February: 1) Treasurer's Report 2) Investment Report 3) Financial Report Mr. Tom Reddick, 12389 Larchmont Ave., expressed concern about the elimination of coffee served at Council meetings. He feels coffee should be served and noted the number of public who spoke in support of the coffee out numbered the Councilmembers who did not want the coffee. He suggested a 25 cents donation for coffee. BURGER/MONIA MOVED TO APPROVE ITEM 4E. PASSED 5-0. H. Status Report from City Engineer on Quarry Creek Councilmember Monia asked if the $80,000 bond will be sufficient funds to do the repair work or will the City have to come up with more money. He also asked if there is recourse if $80,000 is not sufficient. City Attorney Riback stated it is not the City's intention to spend City money on the repairs, as it is the developer responsibility. In response to Councilmember Kohler's question regarding blocked drains, Mr. Perlin stated this problem will be solved when the erosion problem is taken care of and the routine cleaning of the inlets will become less frequent. He noted at the April .joint meeting with' the Planning Commission, the City Geologist will give a presentation about geological issues in the hillsides. MONIA/BURGER MOVED TO APPROVE ITEM 4H. PASSED 8-0. 5. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. REPORT FROM CITY MANAGER: FOLLOWUP ON PREVIOUS ORAL COMMUNICATIONS - None requested by Council. B. ORAL COMMUNICATIONS Mr. Carl Roberts, 18419 Montpere Way, handed out pamphlets to the Councilmembers. He explained the changes proposed to paramedic unit 307. He stated they are asking for a letter of support from the Council. In response to questions, Mr. Roberts stated the budget is not being cut, but the change is to provide more efficient service. Mayor Anderson stated this should be referred to the Public Safety Commission. Mr. DonWhetstone, 14760 VickeryAve., expressed concern about spending tax dollars without voter approval. He expressed concern about the Saratoga Creek and noted the problem will not be solved with tax increases. Mr. Tom Reddick also expressed concern about Saratoga Creek, and stated that Mr. Whetstone should be reimbursed for the work he has done. Mr. Marvin Becker, 12120 Mellowood, speaking on behalf of Brookview Homeowners Association, expressed concern about raising taxes. He feels government on all levels have taken on too much to handle. He noted people are leaving California because of high taxes. He added the City should live within its budget. C. WRITTEN COMMUNICATIONS City Council Minutes 3 March 17, 1993 1) David Krevanko, 14171 Teerllnk Way~ concerning acceptance of Teerlink Ranch, Tr. 6781, by the city Mayor Anderson stated she spoke on the phone with three property owners in Teerlink Ranch. She noted they had conversations about the legal documents and the legal ramifications of this. City Engineer Perlin presented the staff report dated March 11, 1992. He noted the neighbors are requesting that the City institute a process for final acceptance of the subdivision into the City. Me stated the City can work to achieve this by the summer using the cash bond. He noted the City needs to amend the offers of dedication so they conform to City standards. He noted there may be two trails involved. City Attorney Riback explained the agreements of 1987 and 1989 that were entered into with the City and Gerard & Lambert. Me noted the project as mentioned in the agreement is referring to the off-site improvements that were required by the developer in the original subdivision and were reconfirmed in the 1987 and 1989 agreements. He stated the issue of off-site improvements came to a head when Cal-Trans ordered the Pierce Road bridge to be closed. He stated this settlement agreement has nothing to do with the obligation of the developer to complete on-site improvements. Mr. Richard Denton, 21770 Heber Way, noted he has talked with Mr. Perlin and is looking forward to having the tract accepted. He stated the money being returned is a non-issue as long as the $40,000 is adequate to do the improvements. Regarding the easements, Mr. Denton stated the underlying fee property will remain with the homeowners and if this becomes an issue the homeowners would like to be involved. He stated the homeowners would like to bring this matter to a close. Councilmember Monia asked why the document describing the project was not sent to the Councilmembers. Mr. Riback read the agreement describing the project. Mayor Anderson moved to the public hearings at this time. 8. PUBLIC HEARINGS - 8:30 p.m. A. Ordinances concerning operation of businesses in any professional and administrative office or commercial zoning district during the late night-early morning hours: (1) Ordinance amending City Code to regulate operation during late night-early morning hours; (2) Urgency Ordinance extending moratorium prohibiting initiation of business operation during late night-early morning hours. Staff recommends that the City Council do the following: (1) Introduce ordinance by title only, waiving further reading; (2) Adopt urgency ordinance by title only, waiving further reading. Planning Director Curtis presented the staff report dated March 17, 1993, noting the Planning Commission's recommendation is to adopt the Ordinance and require a Conditional Use Permit for an "all night business". He noted the Use Permit process is a way to ensure the use is appropriate for the area. Councilmember Burger expressed concern about being too restrictive. Planning Director Curtis stated deliveries or a customer going to a site is not covered and he does not consider this a significant problem. The public hearing was opened at 8:37 p.m. City Attorney Riback indicated that this hearing is also on the urgency ordinance. Cit~ Council Hinutes · March 17, 1993 Mr. Jerry Kocir, Saratoga-Sunnyvale Rd., stated he attended the Planning Commission meetings regarding this issue. He noted the Use Permit can require a wall to address the noise issue. He added there should be notification if a Use Permit is considered. The public hearing was closed at 8:39 p.m. Planning Director Curtis stated if there is an additional use permit, the public hearing process will be followed. In response to Councilmember Tucker's question, Mr. Curtis stated if the Planning Commission felt a wall was necessary to address the noise issue this could be part of the conditions. MONIA/TUCKER MOVED TO INTRODUCE THE ORDINANCE. PASSED 5-0. MONIA/BURGER MOVED TO ADOPT THE URGENCY ORDINANCE TO EXTEND THE PREVIOUSLY APPROVE MORATORIUM. PASSED 5-0. B. Appeal of design review approval to construct a two- stozT, 1,754 sq. ft. residence on an existing substandard 3,271 sq. ft. parcel and variance to allow the proposed structure to encroach into the required side ~ard sethack and to allow a one-car garage in lieu of the required two-car garage at 14706 Sixth St. (Appellant, G. cove11; applicant, L. Kinnier) (DR92-034; V92-023) Staff recommends that the City Council deny the appeal, upholding the Planning Commission's approval. Planning Director Curtis presented the staff report and noted this application was previously denied by the Planning Commission and City Council. Mr. Curtis reviewed the changes the applicant has made to the design and noted-the Planning Commission did make the findings to approve the proposed project. He noted a neighbor has appealed the Planning Commission's approval. In response to Councilmember Monia's question regarding the property line dispute, City Attorney Riback stated this is relevant if it affects the central issue. If it is irrelevant it is accepted and placed in the record. In response to Councilmembers' questions, Planning Director Curtis stated a survey was provided by the applicant indicating the property line. He noted the application was processed based on this survey, noting the property line is defined by the fencelposts. City Engineer Perlin stated the two properties referenced in Mr. Smith's letter are not the applicant's property. He noted the discrepancy in the letter has nothing to do with the Kinnier property. He added he is aware of boundary discrepancies in this area and the survey staff has on file does accurately depict the physical boundaries of the Kinnier property. Mayor Anderson addressed the height and dimensions of the home. Mayor Anderson opened the public hearing at 8:55 p.m. Mr. Covell, Carmel, noted his property does border this property. He noted he is not opposed to construction of a house on this lot, but is opposed to the size and design of the proposal and feels it is inappropriate for this site. He expressed concern about privacy and noted the wall proposed will block sunlight to his home. Mr. Covell addressed the house being built on Sixth Street noting there are no houses on either side. Mr. Covell feels this permit was granted because of Ms. Kinnier's perseverance and not on its merits. He addressed the discrepancy in the property line, noting there may be a three foot difference and this causes concern. He noted a 1700 sq. ft. house is inappropriate for this substandard lot and urged denial. He suggested a third survey be done to address the property line dispute. City Council Hinutes 5 March 17, 1993 Ms. Kinnier, Applicant, stated she had the property line survey done twice and feels it is accurate. She concurred with the Planning Department that this project should be considered based on the existing · boundaries. Ms. Kinnier noted she showed the survey to Mr. Covell and thought this was acceptable to him. Regarding the design, Ms. Kinnier stated less windows are proposed and obscured glass will be used to address the privacy issue. She :added she has worked with staff and listened to the neighbors when designing this home. She noted the bay tree is in ill health and the arborist recommends removal. Mr. Bill Brown, resident, expressed concern about the discrepancy in the property lines. He stated he had to buy land from Roy Smith to meet setbacks when he did an addition to his home. Ms. Ruth Belair, resident, stated the property line survey was run twice and was given to Mr. Covell and Mr. Smith. She added they have a list of people from the neighborhood who are not opposed to this house. Mr. Covell expressed concern about the survey done by Ms. Kinnier's engineer and recommended a third survey. He feels the project, as proposed, will encroach on to his backyard. Ms. Kinnier noted no-one is disputing the size or shape of the'lot. She noted she was counting on the Planning Department's judgement of the survey. She feels her property will not be infringing on Mr. Covell's property. The public hearing was closed at 9:20 p.m. City Attorney Riback stated the action before the Council is to approve or not approve the design review of the structure within the building envelope. He stated the discrepancy between the property line is a civil matter between the property owners and the City's approval does not relate to the survey boundaries, but just to the building within the envelope. He stated the City should not get involved in the civil suit. MONIA/BURGER MOVED TO DENY THE APPEAL AND UPHOLD THE PLANNING COIOilSSION'8 APPROVAL OF DR-92-034 & V-92-023. Councilmember Tucker stated this is a difficult piece of property and the applicant has done a good job reducing the size of the structure. She noted the setbacks will be according to code and she could make the findings to approve this project. Councilmember Burger stated she will support the motion. She noted Ms. Kinnier's perseverance relates to her going back and redesigning her home per the Planning Commission's directions. Councilmember Monia stated this design is the closest they will get to fit into the neighborhood. He stated this is a small lot, and the design is good, given the constraints of the lot. Councilmember Kohler stated the applicant has reduced the size of the structure as directed. He noted the letter from Westfall is confusing, but it does not change the design or envelope size. Mayor Anderson concurred with the Councilmembers comments. The above motion was carried 5-0. C. Appeal of denial of ten-year extension of use for existing gasoline service station (ARCO) pursuant to Resolution UP-550.1 conditions of approval on a parcel of approximately 23,715 sq. ft. at 12600 Saratoga Ave. in the RM-5,000 P-C zone district (Appellant/applicant, E. Kaabipour) Staff recommends that the City Council grant the appeal, granting a 10 year extension of a Conditional Use Permit to January 25, 2004, Cit~ CouncilHinutes 6 Hatch 17# 1993 overturning Planning Commission's decision. Planning Director Curtis presented the staff report dated March 17, 1993. He presented background information on this property. He noted the Planning Commission did not discuss the 10 year extension in great detail, but were interested in the annual review running its course. Mr. Curtis stated the applicant has appealed the Planning Commission's decision and suggest the City Council consider a 10 year extension. He added staff is in favor of a 10 year extension. He noted from a land use position, this property is on a major arterial and provides service to residents. He stated during the Use Permit review the Planning Commission or City Council can call the Use Permit up for review to determine the conditions of compliance at that time. In response to Mayor Anderson's question, Mrl Curtis stated the Planning Department will be evaluating the one way circulation and will be requiring signs. He noted the planning staff will monitor this. He reviewed the hours of operation and noted the applicant has not requested a mini mart. Councilmember Monia noted he attended the Planning Commission meeting regarding this matter. He stated there was no discussion on the 10 year extension. He feels the applicant should have his appeal fee reimbursed because he did not get a hearing at the Planning Commission meeting regarding the 10 year extension. He expressed concern about changing the zoning of this property. Planning Director Curtis stated the reason for non-conforming use is so that an existing establishment can continue to operate until it is abandoned for three months or more. He agreed with Mr. Monia that the overall objective of a non-conforming use is that it will die, but feels this is an exception because of the location and the conditions imposed. Mayor Anderson stated when she reviewed the area plans she noted, at that time, there was no neighborhood concerns to remove the gas station. She noted the applicant is requesting that this hearing be returned to the Planning Commission to consider the 10 year extension. Mayor Anderson opened the public hearing at 10:07 p.m. Mr. E. Kaabipour, Appellant, 19352 Schubert Drive, stated there was no mention of the 10 year extension at the Planning Commission meeting. He noted he is in favor of approving the 10 year extension at this time. He feels there are only one or two people opposed to this station and noted he will operate it to the best of his ability. Mayor Anderson noted she spoke to Mr. Kaabipour and Mr. Johanson prior to the meeting. Councilmembers Monia and Kohler also noted they spoke to Mr. Kaabipour prior to the meeting. Mr. Raymond Sault, 18867 Biarritz Lane, stated they have a petition with 36 signatures opposing this station. He spoke in support of the one year review. He noted petitions were presented to the Planning Commission opposing the station. He expressed concern about diminishing the quality of life. He urged that the City Council deny the 10 year extension. In response to Councilmembers questions, Mr. Curtis stated Mr. Kaabipour filed the appeal. Mr. Richard Johanson, 12537 Saratoga Ave. expressed concern about the continued violations of this operation. He noted it has a negative impact on the neighborhood. He stated the operation of the station is in direct conflict with the residential zoning ordinance and is in violation of conditions 6, 7 and 10 of the use permit. He stated the 10 year extension should not be granted and urged the City.Council to uphold the Planning Commission's denial. In response to Councilmember Kohler's question, Mr. Johanson stated there are safety and traffic City Council Minutes 7 March 17# 1993 problems as well as being a public nuisance. He noted these problems can not be controlled. He also noted a major problem is access from the property. Councilmember Burger stated the Chardonnay residents were aware that this gas station existed when they purchased their property. She noted it would not satisfy the neighbors at this time to monitor the gas station as they would like it shut down. Mr. Johanson reiterated his concerns about the operation of the business and monitoring the project. He stated if this was a vacant site a gas station would not be allowed if an application was submitted today. In response to Mayor Anderson's question, Mr. Curtis stated staff will monitor the conditions of approval and if they are violated a revocation hearing can be initiated. Mr. Curtis explained staff's recommendation. He noted they are dealing with a procedural recommendation and there is a process in place regarding the annual review, which was discussed extensively at public hearings. He added, at the public hearingS, some neighbors made it clear they were not interested in an extension of any length, but wanted the station closed down. Councilmember Monia stated this could be an opportunity to correct a deficiency in the zoning at no penalty to the existing party. Mr. Kaabipour stated the City can initiate a revocation hearing, if conditions are violated. He noted he will operate this station to the best of his ability and his first priority will be to replace the underground tanks. Mayor Anderson closed the public hearing at 10:50 p.m. MayorAnderson.stated if the Council grants the 10 year extension~ they must make a list of new requirements. In response to Councilmember Monia's question, City Attorney Riback stated this can not be approved subject to Planning Commission input because it would not be valid for the Council to approve without conditions. Planning Director Curtis stated this is an extension request so there are conditions of approval on the existing use permit. If the Council makes a positive decision at this hearing they should continue this and he will bring back the resolution and conditions for the Council to confirm. Councilmember Kohler expressed concern about the zoning change if the 10 year extension was approved. He stated this is important and asked about other neighbors complaints? Councilmember Monia spoke in support of the gas station in this location, but has a problem with the non-conforming use and not exercising the good planning the City advocates. Mayor Anderson stated this is an option for a new operator. City Attorney Riback stated the City is within its right not to allow the continuance of use beyond the 10 year term. Councilmember Burger stated Saratoga Avenue is a major arterial and this gas station does serve the neighborhood. Councilmember Tucker stated in 1991 there was testimony from people who live at Chardcnnay complaining about this gas station. She noted the Planning Commission took steps to rectify the problems identified and there are no complaints from the residents at Chardonnay at this hearing. She noted this area was zoned commercial when the gas station was first built. 'City Council Minutes S March 17, 1993 MONIA/ANDERSON MOVED TODIRECT STAFF TO BRING BACH A REVISED USE PERMIT WITH CONDITIONS WHICH UPDATE8 THE CONCERNS ARTICULATED AT THE PLANNING COMMISSION MEETING AND WHICH PRESENTLY EXIST IN THE USE PERMIT FOR · CONSIDERATION OF APPROVAL. The Councilmembers discussed the possibility of setting a precedent for other non-conforming uses. They decided that this discussion would be continued to March 26 & 27. The above motion was carried 5-0. Mr. Curtis stated this would be continued to a meeting in April and the public hearing should be re-opened. Mayor Anderson re-opened the public hearing and continued it to April 7, 1993. (Clerk,s note: See reconsideration below which changes date to April 21.) Councilmember Tucker suggested putting a time line on the conditions. She also suggested chains across the driveway when the gas station is closed. Councilmember Monia suggested including a condition of understanding that this would be the last 10 year extension on this property. Mayor Anderson stated the business community Should be notified about the discussion about non-conforming uses, to be .held on March 26 and 27. (Clerk,s note: See reconsideration below which changes date to April 13.) 6. OLD BUSINESS A. Establishment of a Beautlflcatlon Committee and Tree Nursery for Future Tree Planting (continued from 3/3} Staff recommends that the City council appoint councilmember Monia to try to assemble a volunteer core group of citizens to develop a plan and volunteer program to acquire and grow trees as nursery stock for future park, median and freeway landscaping. Councilmember Monia stated discussion on the cost of landscaping and the insufficient amount of landscaping for Route 85 led to the suggestion that a Beautification Committee be formed. He stated, with Council's permission, he would follow-up with this program and contact people who may be interested in this and see what they come up with. Councilmember Burger suggested considering this subject at the Policy Development Conference. Mayor Anderson stated when this subject was first discussed the City was not facing the budget problems they are today. She suggested discussing this at the Policy Development Conference. Councilmembers expressed concern about budget constraints at this time. Councilmember Monia stated, in order for this program to work it must be followed through with a Committee. City Engineer Perlin suggested~continuing item 8C to the joint meeting with the Planning Commission on April 13, 1993, and have it come back to Council on April 21st. MONIA/BURGER MOVED TO RECONSIDER ITEM 8C. PASSED 5-0. MONIA/KOHLER MOVED TO CONTINUE ITEM 8C TO THE JOINT MEETING WITH THE PLANNING COMMISSION ON APRIL 13, 1993. PASSED 5-0. Mayor Anderson re-opened item 8C public hearing and .continued it to April 21, 1993. City Council Minutes 9 March 17, 1993 Regarding the Beautification Committee, Mr. Perlin suggested staff put an article in the newspaper and put out announcements to see if enough people are interested in this. Councilmember Monia stated he has been contacted bythe media regarding this item. Mayor Anderson stated it is her concern that this may become a cost to the City. B. Resolution on GTE Mobilnet Appeal heard 3/3 TUCKER/BURGER MOVED TO APPROVE THE RESOLUTION. Councilmember Moni~ stated GTE's sole reason for their request was for better service. He2asked whether there was any evidence that they were in fact providing bad service. Planning Director Curtis stated the only testimony about bad service was from GTE personnel. He added they did not require any evidence that their service:was bad. He noted this was looked at from a visual impact. Councilmember Monia stated the request should not be granted without proof that service~is bad. Mayor Anderson concurred with Councilmember' Monia, stating she would like to see their problems in writing. The above motion was carried 4-1 (Monia No). 7. NEW BUSINESS A. Memo Authorizing Publicity for Upcoming Hearings - Johnson Appeal There was consensus to approve the publicity as recommended. 9. CITY COUNCIL ITEMS a. Oral Communications (continued) and instructions to staff regarding actions on current oral communications Councilmember Monia suggested sending a letter to Mr. Becker stating the issue of the utility tax will be discussed at the policy meeting. B. Agency Assignment Reports 1. ABAG - Anderson 2. Cable TV Board - Monia 3. HCD Policy Committee - Tucker 4. Transportation Commission - Anderson 5. Hakone Foundation - Tucker 6. IGC - Kohler 7. Flood Control Advisory Board - Burger 8. League of Cities Peninsula Division - Tucker 9. Water District Commission - Anderson 10. Santa Clara County Cities Association - Tucker 11. Sister City Committee - Burger 12. Traffic Authority Policy Advisory Board - Tucker 13. Transit Assist Board - Burger 14.. Senior Coordinating Committee - Burger 15.. West Valley Sanitation District - Burger 16. School Resource Officer Task Force - Monia Councilmember Tucker reported on the Santa Clara County Cities Association meeting. She also read into the record a letter from Robert C. Gingery regarding the Grand Jury report on Tract 7770. Councilmember Monia reported on the Cable TV Board and the School Resource Office Task Force. He also requested a report back on the City Council Minutes lO March 17, 1993 water sampling performed and the procedures followed. Mayor Anderson stated the Cities Association wantthe individual cities to explain the water rates to their citizens. The Councilmembers discussed the water samples taken. Mayor Anderson expressed concern about inaccurate data because of the rain water run- off. City Engineer Perlin stated the televising of storm drain lines was done today and the videotape should be back in approximately 10 days.' Mayor Anderson reported on the West Valley Mayors'and Managers meeting. She reported on the ISTEA money. She stated Saratoga willlnot require money from this in the future, but feels Saratoga should support other cities who will need the funding sources for roads. Mayor Anderson explained how the ISTEA money is divided. City Engineer Perlin explained the ISTEA money and how it relates Ito the new Measure A projects. He noted the cities are competing for 17 1/2 percent of the ISTEA money. He suggested this be discussed at the next Council meeting and the Councilmembers make a decision at that time. Councilmember Monia stated he would support more funding sources for other cities. Mayor Anderson stated Campbell and Los Gatos are concerned about this because there is a proposal to re-evaluate and re-prioritize each of the rail projects, each year out of the 20 year span. She suggested the Council write a letter of support stating that this should be prioritized once. Mayor Anderson also reported on possible development in the Los Altos Hills by Vidovich. She noted Vidovich is trying to move his property from Los Altos Hills to the County jurisdiction and this may happen~ Mayor Anderson noted she gave permission to include Saratoga's name on a letter from the West Valley Mayors and Managers protesting this action. Councilmember Monia was appointed to the LegislatiVe Task Force of the Cities Association and Councilmember Tucker as the alternate. C. General Council Items 1) Agenda items for joint meeting with Heritage Preservation Commission and Hakone Foundation Board on March 23 Staff recommends that the City Council add any items to the agenda proposed by. the Foundation President, Don Miller. Councilmember Burger suggested that the Hakone Foundation meeting be postponed until after the Policy Development Conference. It was agreed that the joint meeting will start at 7:30 p.m. Councilmember Monia suggested adding the Heritage Wall on the Doyle property for discussion. 2) Scheduling of Youth Commission Interviews foe Saturday, June 5 Staff recommends that the City Council confirm the date. There was consensus to do so. 3) Scheduling of Heritage Commission Interviews Staff recommends that the City Council agree on a suitable date before regular meeting or regular adjourned meeting in April. The Council decided to confirm a date at their meeting on March 23, City Council Hinutes 11 Hatch 17# 1993 1993. 4 ) Other Councilmember Monia suggested that the Council look at having one meeting in July as well one meeting in August. city Engineer Perlin stated staff has to find a new location for the Policy Conference on March 26, 1993. 10. CLOSED SESSION - None. _ 11. ADJOI~NMENT - The meeting adjourned at 12:20 a.m. to 6:30 p.m. on March 23 in Administration Conference Room, 13777 Fruitvale Avenue for a joint meeting with the Heritage Preservation Commission. Respectfully submitted, Catherine M. R~il~lard Minutes Clerk