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Home My WebLink About11-23-1993 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Tuesday, November 23, 1993 - 7:30 p.m. PLACE: City Hall Administration Meeting Room, 13777 Fruitvale Ave. TYPE: Adjourned Regular Meeting- 1. Roll Call Councilmembers Anderson, Burger, Kohler, Monia and Ma o y ~ Tucker were present. City Manager Peacock was also present. 2. Report of City Clerk on Posting of Agenda The City Clerk reported that pursuant to Government Code]54954.2, the agenda for this meeting was properly posted on November 19. The notice of adjournment from the' November 17 Councili meeting was properly posted on November 18. 3. City Council Procedures and Relations A. Review of city Code Provisions 1) Section 2-05 (f) City Attorney to review and change to meet the provisions of the Brown Act regarding · am , public participation on all agenda it s not just public hearings. 2) Section 2-10 (f) - Motion for Reconside ation. This section needs to be clarified as to wheh a motion to reconsider can be made and under what c~rcumstances. City Attorney to revise. 3) Review of Policy on making decisions at Public hearings. - By consensus it was agreed that the Council will vote on a matter at the conclusion of the hearing and the vote is to be considered final. The vote is to instruct that a resolution be prepared or an ordinance introduced. At the following meeting the resolution is for the purpose of memorializing the decision, to= assure the findings are accurate, the prior vote is accurate and any conditions imposed are a~curate. The resolution is to be placed under Consent Calendar 1A and may be discussed only by m~mbers of the City Council. This process is to ba added to the text of the agenda explaining pdblic hearing items on each agenda. If, during the public hearing, a Councilmember has area concern about any testimony given or evidence presented and asks for time to consider the matte~ further, the City Council shall decide whether at intends to take a vote at that meeting or toicontinue the matter to a date certain so that the requested information can be developed. Such a request is not to be unreasonably withheld, but the requesting Councilmember shall be apecific as to the concerns expressed and as to the further information to be developed. 3) Section 2-10.130 - City Attorney to rewrite to simplify and clarify that "oral communication" means public participation on any business before the Council except for written communications and public hearing testimony. As an option, consideration should be given to simply making reference to the Brown Act and the fact that by resolution the Council shall establish rules for public participation. B. Procedures and Protocol City Council Minutes 2 Nolember 23, 1993 1) Mayor may call for approval of minutes without objection. If there is objection~ corrections shall be made and the minutes ivoted on as amended. 2) Mayor Tucker presented an outline entitled "Procedures and Protocol for Publi~ Officials." 3) Vice Mayor Burger presented a propdsed "Saratoga City Council Mission Statement?" with nine points of proposed conduct. After considerable discussion the Councilmembers agreed to 'review and mark up the documents individually and turn them in to the Mayor for compiling and rewrite. Once a final draft is completed by the Mayor, she will set another adjourned session to review the draft document. 4. Minutes of 9/21 Meeting ANDERSON/BURGER MOVED TO APPROVE THE MINUTES WITH THE FOLLOWING CORRECTIONS: - Cross out "momentarily" from the reference t~ Burger being excused. - Insert between item 2 and item 3 that "The City Council agreed to take the selection of a Planning Commissioner out of order so that Vice Mayor Burger could participate in the voting before having to leave the meeting early to catch a plane." - At the start of item 3 insert, "The Mayor stated she planned to follow the process previously used for the selection of Public Safety Commissioners, and she stated she wanted comments on the candidates to be.made only in a positive manner." - After the second paragraph insert, "The Ma'or, the Vice Mayor and Councilmember Anderson di~ l greed withCouncilmember Kohler's point of view." The motion passed 3 2 with Councilmembers Monia and Kohl r voting no 5. Agency Reports a. ABAG - Anderson: E. Hill's proposal to restructure government ripped by the General Assembly. b. Cable TV Board - Monia: City should look at future workings and review mission. c. HCD Policy Committee - Tucker d. Transportation Commission - Anderson e. Hakone Foundation - Kohler f. Flood Control Advisory Board - Burger: 1993 reservoir storage at 108,000 acre feet and are at 63% capacity. ~Expect a wet winter. g. League of Cities Peninsula Division - Tucker h. Water District Commission - Anderson: Received much the same report but more conservative approach to storage.. i. Santa Clara County Cities Association - Tucker: .Support NASA Ames Wind Tunnel. j. Sister City Committee - Burger 1. Transit Assist Board - Burger: Burger selected as chair. m. Senior Coordinating Committee - Burger: 1,360 flh shots given by Senior Day Care working on partial van through Transit Assist. n. West Valley Sanitation District - Burger: New manager working out well. o.' county Cities Assn. Legislative Task Force - Monia!: Anti-paint City Council Minutes 3 NoVember 23, 1993 can ordinance--do we need? Should change just in case; agree to have City Attorney prepare. Also marking pens. p. Emergency Planning Council - Kohler q. Congestion Management Agency Advisory Board - BUrger/Tucker: Handed out outline of merger proposal. r. Local Transportation Authority Policy Advis6ry Board Kohler/Anderson 6. Invitation to Midpeninsula Regional Open Space District Discussions on District Operations City Manager and Councilmember Monia to attend on 11/30.i 7. Appreciation of Open Space Committee There was consensus to have a reception on January 5, 1994, for both Open Space Task Force and Volunteer Award winners. Seart at 6:30; finger foods and wine, etc. to be provided. Give cartificate at Council meeting. 8. closed Session on Performance Appraisal of the City Manager The meeting was adjourned to the closed session at 10:25 p.m. The meeting was reconvened at 11:05 p.m. with no action. taken. this item to be finalized at a closed session on December 7, 1993. Councilmembers to provide Mayor with appraisal forms filled out and target goals for 1994 suggested so she may compile for discussion on 12/7. 9. Adjournment The meeting was adjourned at 11:05 p.m. Respectfully submitted, Harry R. Peacock '~ City Clerk