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HomeMy WebLinkAbout07-20-1994 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, July 20, 1994 .- 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Pledge of Allegiance - Led by Marvin Becker 1. ROLL CALL Councilmembers Present: Tucker, Jacobs, Moran, Wolfe, Mayor Burger Staff Present: City Manager Peacock, City Attorney Riback, City Engineer Perlin, Planning Director Curtis. 2. CEREMONIAL ITEMS A. Proclamation Concerning White House conference on Library and Information Services Taskforce TUCKER/MORAN MOVED TO APPROVE A PROCLAMATION CONCERNING WHITE HOUSE CONFERENCE ON LIBRARY ~ INFORMATION SERVICES TASKFORCE. PASSED 5- . 3. ROUTINE MATTERS A. Approval of Minutes - 7/6~ 7/12 Councilmember Tucker amended the minutes of 7/6 as follows: Page 3, New Business, Councilmember Tucker's comments, change the words "Community Access T.V." to "American Diabetes". TUCKER/MOPa~N MOVED TO APPROVE THE MINUTE8 OF 7/6, A8 AMENDED. PASSED 5-0. The minutes of 7/12 were approved as submitted. B. Approval of Warrant List Councilmember Moran questioned a few line items on the warrant list and staff clarified the expenses. MORAN/TUCKER MOVED TO APPROVE THE WARRANT LIST. PASSED 5-0. C. Report of City Clerk on Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 15. 4. CONSENT CALENDAR A. Previously-Discussed Items 1) Ordinance amending Section 3-05.010 of the City Code relating to misdemeanor and infraction violations of the Code (second reading and adoption) WOLFE/MORANMOVED TOADOPT THE ORDINANCE BY TITLE ONLY, WAIVING FURTHER READING. PASSED 5-0. B. New Items 1) Planning Commission Actions, 7/13 - Note and file. 3) Final Acceptance of Improvements and Release of Bonds, SD90-011.1 (14800 Sobey Rd.)(Owner, Houston) 4) Memo From Planning Director recommending no Change in current Park Dedication Fee Amount (Quimby Act) 6) Renewal of Village Library Lease 7) city Financial Reports for June: City Council Minutes ~2. July 20, 1994 a) Treasurer~s Report - Receive and file. b) Investment Report - Receive and file. c) Financial RepOrt - Receive and file. d) Quarterly Quarr~ Creek Trust Report - Receive and file. Councilmember Tucker removed item 2 and Councilmember Moran removed item 5 from the Consent Calendar. Councilmember Wolfe requested a copy of the Quimby Act as addressed in item 4. MORAN/TUCKER MOVED TO APPROVE CONSENT CALENDAR Bt WITH THE EXCEPTIONS OF ITEMS 2 AND ~. PASSED 5-0. 2) Resolution authorizing installation of 3~way stop sign at Aspesi Dr./Metler Ct. intersection Councilmember Tucker asked the City Attorney if she could vote on this item as she was canvased in the neighborhood. City Attorney Riback stated, in his opinion, Councilmember Tucker can vote on this item as it will not have afinancial impact on her or her spouse. Councilmember Tucker stated that the Public Safety Commission is doing a study on streets which will be affected by the opening of Highway 85. She recommended that the Public Safety COmmission put on hold any improvements until the study is complete. She also noted she is not convinced that the stop sign will solve the neighbors' problems. Councilmember Moran agreed that they should defer action on this matter until the study is complete. She suggested not adopting the resolution at this time, but ask the Public Safety Commission to look at this again. Councilmember Jacobs stated it seems that many neighbors feel that this stop sign is needed to slow down traffic and asked Councilmember Tucker, as she lives in the area, if she believes there is a problem at this intersection. Councilmember Tucker stated She has not seen a significant increase in traffic at this intersection. She stated people cross over the double yellow line because the visibility is clear. She noted if there is a problem of speeding, criteria should be developed for this specific problem by the Public Safety Commise~ion. Councilmember Wolfe concurred that the study should be complete before improvements are made. Councilmember Tucker asked about temporary stop signs, Mr. Perlin stated he has only seen temporary signs in construction or school zones. He noted stop signs are regulatory device, but a temporary sign could be considered. Councilmember Jacobs stated the stop sign should not be approved until the comprehensive study is done. He believes there is a split in the neighborhood regarding the sign re~aest. He added it is appropriate to defer it at this time. Councilmember Moran stated the Pubic Safety Commission is currently working on this study so there is hope of a speedy resolution. Mayor Burger concurred that the Council should defer any action until the study is complete. · MORAN/TUCKER MOVED TO TABLE THI8 ITEM UNTIL THE FIRST MEETING IN NOVEMBER. City Council Minutes 3 July 20, 1994 Councilmember Jacobs asked if the Council will be in a position to act on this by the first meeting in November. City Manager Peacock stated the study should be done prior to the opening of Highway 85. The above motion was approved.5-0. 5) Renewal of Agency Agreement for Countywide Household Hazardous Waste Collection Program Councilmember Moran stated She did talk to Staff regarding this agreement and expressed concern about the expense of the program. She stated she believes that the City should pursue the goal as stated in the agreement, to provide a safe, convenient and economical means for disposing of household hazardous waste. She does not believe that the proposed agreement meets those goals. She spoke in support of working towards the goal to establish more local drop-off sites. She addressed the disposal of motor oil. She expressed concern about spending almost 40% on overhead costs and would like to see if there is a possibility of reducing this. Councilmember Jacobs stated he also talked to staff regarding this matter and learned that by state mandate they have to be part of a program. He spoke in support of exploring other alternatives and noted Palo Alto have their own disposal system. He suggested exploring the option of hazardous waste drop-off through Green Valley. City Manager Peacock stated the proposal before the Council was presented to the City Managers group a month ago and the program was criticized as not being cost affective and not accomplishing what it should. He noted efforts to change the law at state level have gone un-noticed. He added that the overhead is higher than it should be, but a large portion of the cost goes to educational literature. He stated, currently there is no alternative way to dispose of this material as it has to be handled in a very specific way and taken to a specific place for storage and disposal. He stated the County. is working on setting up satellite locations within the County that are opened daily. He stated his concern is that the City is paying for all the fixed costs and the more the service is used, the more the fixed costs are. Mr. Peacock pointed out that City Managers are concerned, but prior to the proposed program, the City of Saratoga and surrounding cities were doing annual collections and the cost was the same, it also called for more staff hours. He noted from a cost effective standpoint, the program proposed is the best currently available. He added that the term of the agreement is one year. Mr. Peacock addressed the ABC stations and noted the materials dropped off at these sites do not need special handling. MO~AN/JACOBS MOVED TO APPROVE THE AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM, WITH RELUCTANCE, NOTING CONCERNS FOR THE COST. Councilmember Tucker asked whether it would help to write a letter expressing concern. Mr. Peacock stated this may be an order of business for the Cities Association to discuss. He noted he will give information to Councilmember Tucker to bring to the Cities Association meeting. The above motion passed 5-0. TUCKER/WOLFE MOVED TO RECONSIDER TABLING CONSENT CALENDAR ITEM 2B. PASSED 5-0. Mr. Allen Amstutz, 18733 Metler Court, stated that the problem and the request for the stop sign has nothing to do with Highway 85. He noted it's about the intersection being unsafe and added there have been accidents at this intersection. He noted the problem will get worse City Council Minutes 4 July 20, 1994 after the opening of highway.85. Mr. Amstutz stated the Public Safety Commission did a poll and they then realized that it's about the street being unsafe. Councilmember Jacobs stated that the stop sign proposal has not been denied, but they are just postponing it until the study is complete. He believes they will see a difference throughout the City with regards to traffic patterns after the opening of highway 85. He spoke in support of looking at the system as a whole before moving forward on this issue. He pointed out that no-one was asked during the survey about an alternative location. He stated he does not disagree that there may be a problem and the need for a stop sign, but given how close they are to the opening of the freeway he would like to wait until the study is complete. Mr. Amstutz stated there have been no accidents in other locations, but there have been accidents at this intersection. Councilmember Tucker stated in the effort of good planning, she would' like to look at the system as a whole. She reiterated Councilmember Jacobs~ comments, that they have not denied the stop sign. 5. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. REPORT FROM STAFF= FOLLOWUP ON PREVIOUS ORAL COMMUNICATIONS B. ORAL COMMUNICATIONS A. Status Report from Eileen Goodwin on Traffic Authority Strategic Plan Mr. Jack Lucas, Monte Sereno City Councilmember, representing Saratoga on the Traffic Authority, introduced himself to the Council and introduced Ms. Eileen Goodwin. Ms. Eileen Goodwin, Executive Director, Traffic Authority, thanked staff for doing an outstanding job and working closely with the Traffic Authority. She noted last year they brought the 1993 draft Strategic Plan to the Council and at that time they anticipated a shortfall of about $2 million. She added they have worked over the last year to eliminate this and also worked to eliminate the short term cash flow issue. She stated the 1994 draft does eliminate both. She added they have been working closely.with the Federal Government to obtain' additional funding to eliminate the long term cash flow situation. Ms. Goodwin reviewed the Measure A Highway Improvement Program, as outlined in the draft plan presented to the Councilmembers. She noted if they do not get the new revenue source they would default back into the current mode, which shows they are running a deficit. Ms. Goodwin reviewed the assumptions, noting they have $16 million in excess land and have in escrow $6 million. She added they are in negotiations regarding the other $10 million. In addition, the belt and suspenders approach, they ~re negotiating with Cal-Trans to absorb excess parcels and get credit for these. She also addressed the. right-of-way condemnation and noted of the 500 parcels, less that one dozen ended up in the court system and half of these have been settled. Ms. Goodwin reviewed .the schedule of the opening of highway 85 and the plans for highway 101 and 237. She stated she will keep the Council posted and noted the freeway landscaping will occur next year. She stated she is pleased With the work on the Warner Hutton House landscaping and would compliment the City. She also thanked the City for their help on the traffic light at Quito and Westmont. Councilmember Tucker thanked Ms. Goodwin and noted the new Councilmember on the Policy Advisory Board will be Councilmember Moran. Councilmember Tucker also asked about truck use on Highway 85. Ms. Goodwin stated, the way the law is written, trucks over 9,000 lbs are limited, with exceptions such as recreational vehicles, emergency vehicles or utility vehicles. She noted this will be enforced by the California Highway Patrol. She also noted the project on Pampas ct. City Courtoil Minutes 5 July 20, 1994 is complete and staff did a good job. C. WRITTEN COMMUNICATIONS 1) Tree Preservation and Replacement Policy Staff recommends that the City Council adopt the policy as recommended by the Planning Commission. Planning Director Curtis presented the staff report dated July 20, ~994 and reviewed the proposed Tree Preservation and Replacement Policy, as outlined in the staff report. He noted the policy basically states that it is the policy of the City to save trees whenever feasible~ if trees cannot be retained they should be replaced on site. If the trees cannot be replaced on site, funds equivalent to the tree value will be placed into a fund and used for off-site replacement. He addressed the replacement value of trees and noted this is determined by size, health, life expectancy and aesthetic value to the site. Mr. Curtis stated the proposed policy adds the third step regarding the funds. He outlined a few sites within the City where trees were taken down and could not be replaced on site. Mr. Marvin Becker, 12120 Mellowood Dr., stated trees are owned by the people who own the property and believes if the trees are removed for whatever reason, and have to be replaced, the property owner is paying twice for this tree. He stated'the only way to implement this policy would be for the City to own the trees. He added this is not a fair policy. Councilmember Tucker stated she approves of items 1 and 2 in the policy, but expressed concern about item 3. She believes that this could apply to everyone in the City who wants to remove an ordinance size tree. She stated she did not see the nexus between removing the tree off the property and replacing it somewhere else. She expressed concern about the findings. City Attorney Riback stated the nexus issue will have to be dealt with on a case by case basis. He noted, in general, if that is the issue findings can be made to show sufficient nexus, given the policy statements that have been made by the City in the past through the Tree Ordinance and General Plan. Councilmember Moran noted an applicant before the Planning Commission had to remove trees from his property, but requested replacing a portion of the trees in a public place. She asked whether the proposed' policy would deal with issues such as this. City Attorney Riback stated this policy would not negatively affect this goal. In response to Councilmembers questions, Mr. Curtis stated this policy deals with the design review process and the value of the tree. He stated it will not apply to normal tree removal permits. He noted if a tree is removed because of disease, this policy will not apply. Mr. Curtis stated if a property owner removes a tree from their property, it must be replaced, but a value in dollar ana cents is not determined. He reiterated that this policy will apply?nly for development activity through a design review policy. Councilmember Jacobs stated that the proposed policy fills a gap in the current policy. He does not believe that this is a major change. He noted when this policy came before the Planning Co~unission the vote was unanimous and a lot of time and effort went into this. Mayor Burger also expressed concern about item 3 in the policy. Mr. Curtis stated as part of the landscape plan trees will be replaced. He noted most of the time, the landscape plan far exceeds the trees removed. He also noted the City does not require that trees be replaced in a heavily wooded area. Mayor Burger expressed concern about requiring trees to be replaced City Council Minutes 6 July 20, 1994 off-site and noted there is no direct benefit to the property owner. She stated if the trees are planted in a park development,.the City can be assured that they will be maintained. Mr. Curtis stated the off-site Tree Replacement Policy would require the applicant to place the dollar amount of the tree into a fund and at that point the applicant is no longer responsible for that tree. He stated trees are a valuable commodity in Saratoga and believes there is a benefit to property owners to replace the trees elsewhere. Councilmember Wolfe expressed concern about the cost to an individual homeowner building a home and having to remove a tree and then place money into this fund. He stated when the fund is established and trees are planted the community as a whole will benefit, but the cost is the responsibility of the new developer/home owner. He suggested that the tree replacement policy be optional, as opposed to a requirement. Mr. Curtis stated, regarding the nexus, the findings will be used during the design review process to require the replacement of trees. He noted there is no credit given for people who add trees to their property. Councilmember Jacobs stated one of the key goals of the open space element was to create and retain tree canopy in the City, so the replacement policy benefits all citizens. He addressed the park development fees and noted the community as a whole benefits and believes the Tree Replacement Policy is the same concept. councilmember Tucker stated it is good policy to replace trees, but is concerned about the people putting trees on their property and also having to replace trees elsewhere. She noted she agrees with Mr. Becker that this is paying twice for the trees and added she does not see tree replacement as a problem in Saratoga. Councilmember Moran spoke in support of the policy as recommended by the Planning Commission. She believes that the policy will help maintain trees. MORAN/JACOBS MOVED TO ADOPT THE TREE PRESERVATION AND REPLACEMENT POLICY AS RECOMMENDED BY THE PLANNING COMMISSION. Councilmember Wolfe stated the purpose of the policy is to enhance the tree canopy in Saratoga. He reiterated that he would like to see the tree replacement an option as opposed to a requirement and would add this as an amendment to the motion. Councilmember Tucker stated she would support this. Mr. Curtis stated in his opinion, on-site tree replacement should not be an option. Councilmember Moran stated she would not support the amendment. City Manager Peacock addressed the maintenance of the trees as stated in the proposed policy. He stated it would be difficult for staff to keep track of trees planted, and over time it could be a difficult administrative burden. He stated if the Council approves the policy, they should consider removing the word "maintenance". Councilmember Moran stated that some of the funds should be for the maintenance of trees only. City Manager Peacock stated there are no maintenance costs associated with determining value of the tree. He stated this is a technical problem, and if the policy is adopted as proposed it would be burdensome upon the staff to separate money for maintenance of a particular tree. He noted as a matter of administrative convenience it would be preferable that the funds not be separated for maintenance. Mayor Burger reiterated that the maker of the motion and the seconder are not in support of the amendment as proposed by Councilmember Wolfe. City Council Minutes 7 July 20, 1994 Ms. Lisa Koresh, Tree Committee, stated it was the Committee's intent to make this policy as simple and compatible with the existing policy. She stated there is nothing in the proposed policy which is different than what currently exists. She noted this policy is acknowledging that sometimes a site cannot accommodate replacing the trees. She stated the policy is just establishing an alternate site for those trees that need to be replaced. Ms. Koresh stated the fairness is that the policy requires tree replacement on or off-site. She stated penalties for illegally removing trees already exist in the ordinance. She noted there is a need for trees in some parks and existing trees are aging and will be declining within the next 10-20 years. Ms. Koresh noted without development they would not need design review and the tree policy would not apply. Regarding maintenance, Ms. Koresh stated the ordinance includes two times the value of the tree for maintenance. Councilmember Wolfe thanked Ms. Koresh for working on the Tree Committee. He noted fines for illegally removing trees should be put into a fund for replacement trees. He reiterated his concern about property owners having to pay for trees that need to be removed. He stated if this policy does not get adopted he would urge the Planning Commission to work with the Tree Committee. Councilmember Tucker addressed a volunteer program and noted she would support this. Councilmember Jacobs stated if this is returned to the Tree Committee they should give direction as to what the Council will accept. He stated he does not believe the tree replacement should be at the homeowner's discretion. He would suggest some flexibility for the Planning Commission to work with the applicant. Councilmembers Moran and Jacobs withdrew their motion. MORAN/JACOBS MOVED TO REQUEST THAT THE PLANNING COMMISSION RECONSIDER THE POLICY AND READDRESS THE FOLLOWING CONCERNS OF THE COUNCIL: LOOK AT OTHER OPTIONS; THE NEXUS; MAINTENANCE; QUESTION ABOUT THE EXCESS OF' TREES; HIGH COST OF REPLACING THE TREES. Councilmember Wolfe stated he would like to see an emphasis on the optional policy. Meg Caldwell, Planning Commission, stated when the Planning Commission review this and send it back to the Council they will provide information they received from other jurisdictions regarding the tree fund. she noted this information was used during Planning commission discussions. Councilmember Jacobs suggested discussing this at the joint workshop with the Planning Commission. The above motion was carried 5-0. 6. OLD BUSINESS A. Report from City Engineer in response to Publlc Testimony regarding,proposed increased assessments concerning LLA- i per Government Code 54954.6 (a)(1) (continued from 7/6) City Engineer Perlin presented the staff report dated July 20th and reviewed the additional information requested of staff at the close of the public meeting held on July 6, 1994, as outlined in the staff report. He also reviewed the maintenance cost for Zone 16 as requested by the Council. Mr.'Perlin addressed a letter from Judy Heintz, dated July 20, 1994. Mayor Burger stated there was also a letter received from Mr. Swartz, Melinda Circle. Councilmember Moran addressed Mr. Swartz's letter dated June 24th regarding the landscaping along Cox Ave. and Prospect. City Council Minutes S July 20, 1994 Mr. Perlin stated there is more landscaping along Cox Ave. so it has the opportunity to look better. He noted when the freeway landscaping goes in, it will look better. Councilmember Moran thanked Mr. Perlin for the report and noted it did clarify a number of points for her. She noted that the contract for zone 16 seems to call for more service. She asked whether, if the residents in this zone want to pay less, they can receive less service. Mr. Perlin stated if the residents want less landscaping service, services can be cut and costs reduced. He stated staff would like to develop a consensus of the Homeowners Association before cutting services. Mr. Perlin pointed out when the subdivision was approved by the City, a landscaping plan was required for the entryway into the subdivision and was approved as part of the subdivision. He added there was a condition that if the homeowners association would not maintain this landscaping they would enter into a landscaping and lighting district. He stated he would be w~lling to talk to the homeowners to discuss any change in the service. Councilmember Jacobs addressed Judy Heintz letter dated July 20th regarding the landscaping costs. Mr. Perlin stated the costs quoted in the letter appear to represent the actual cost of maintaining zone 2. Councilmember Jacobs asked whether, if zones 2 and 9 were not merged, what the homeowners have requested could be enacted. Mr. Perlin stated yes. Mr. Kenneth Wilton, 20405 Cox Ave., addressed his letter dated July 10, 1994. He also noted the electrical charges are strangely acquired because there are no electrical connections, it is a battery. Ms. Judy Heintz, Zone 2, stated the homeowners had a meeting and came up with a petition. She stated the cost repair'at 15% is more fair. She asked what the fee would be if the 15% was calculated. Mr. Perlin stated if the pleasure of the Council is to keep zones 2 and 9 separate and to allow the entire deficit to be paid off, and maintain a 15% reserve, the assessment would drop to approximately $123.58. Regarding Mr. Wilton's comments regarding battery operated, Mr. Perlin stated there is an electric meter in this location, but it may be remnant from prior years. He stated he will look into this. In response to Councilmember Moran's question regarding the amount spent on cost repair, Mr. Perlin stated it appears to be between 10 and 30% in any given year. He stated the 15% will be adequate and if the cost repairs exceed this, they will make it up the following year. The Council briefly discussed the five points, as outlined in the staff report and reached a consensus to support them, as written by staff. Regarding #4. Contract maintenance cost for Zone 16, Mr. Perlin stated he will meet with the homeowners to discuss the level of landscaping service. Councilmember Moran suggested contacting other homeowners in the area to find out their interest in reducing costs. Regarding #5. Citywide LLA District, City Manager Peacock stated they will try to get a sense of the community to see if there is support for a citywide district. He noted this may be a two year process. He also added that all the changes will be brought back to the Council at the protest hearing. Mr. Perlin noted that he has received 25 protests at this time. B. Letter from Beth Wyman, Countywide Collaborative, requesting appointment of contact person (continued from June 1) City Council Minutes 9 July 20, 1994 Staff recommends that the city Council determine whether to appoint a contact person. Mayor Burger appointed Councilmember Wolfe as the contact person with the consensus of the Council. 7. NEW BUSINESS A. Memo Authorizing Publicity for Upcoming Hearings. - Temporary Sign Ordinance; Landscaping and Lighting; weed Abatement; weed/Brush Abatement Staff recommends that the City Council approve the publicity as recommended. MORAN/TUCKER MOVED TO APPROVE THE PUBLICITY AS RECOMMENDED. PASSED 5- B. Affordable Housing Project proposed by Community Housing Developers Staff recommends that the City Council approve the project, using CDBG funds as partial financing to assist in making units affordable. MORAN/WOLFE MOVED TO APPROVE THE PROJECT, USING CDBG FUNDS AS PARTIAL FINANCING TO ASSIST IN MAKING UNITS AFFONDARLE. In response to Councilmember Tucker'e question regarding the number of seniors this will provide housing for, Me. Irene Jacobs stated it is five seniors. The above motion was carried 5-0. Councilmember Tucker pointed out that Me. Jacobe represented the City at HCD regarding affordable housing, and did a good job. C. Statutes Changing Date of 1996 Presidential Primary Election City Manager Peacock presented the staff report outlining the changes in the election dates as outlined in the memo from the City Attorney dated June 9, 1994. JACOBS/TUCKER MOVED TO INSTRUCT THE CITY ATTORNEY TO MOVE THE ELECTION TO NOVEMBER. Councilmember Jacobs stated the move to November is consistent with other cities in the County and it is a date that will not be changed. He stated the November elections seem to have greater importance and therefore the anticipated turnout should be better. Councilmember Tucker stated the Cities Association will be happy as the majority of cities have elections in November. Councilmember Moran suggested having the inter-reorganization for the Council in September 1995. City Manager Peacock stated they can decide this at a later date. City Attorney Riback reviewed the process to be followed to change the election dates. He noted the Council must adopt an ordinance changing the date and then it goes to the Board of Supervisors for approval. He noted when it is approved by the Supervisors it then takes effect and notice must be sent to residents. He stated he will create an ordinance and bring it back to the Council for approval. The above motion was carried 5-0. 8. PUBLIC HEARINGS - None. 9. CITY COUNCIL'ITEMS City Council Minutes 10 July 20, 1994 A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications B. Agency Assignment Reports 1. ABAG - Tucker 2. Cable TV Board - Jacobs 3. HOD Policy Committee - Wolfe . 4. Transportation Commission - Jacobs 5. Hakone Foundation - Wolfe 6. Flood Control Advisory Board - Jacobs 7. League of Cities Peninsula Division - Burger 8. Water District Commission - Wolfe 9. Santa Clara County Cities Association - Tucker/Burger 10. Sister City Committee - Moran 11. Traffic Authority Policy Advisory Board - Moran 12. Transit Assist Board - Moran 13. Senior Coordinating Committee - Burger 14. West Valley Sanitation District - Tucker/Burger 15. County Cities Assn. Legislative Task Force - Wolfe 16. Emergency Planning Council - Moran 17. Congestion Management Agency Advisory Board - Burger/Wolfe 18. Local Transportation Authority Policy Advisory Board Jacobs 19. Joint Venture Silicon Valley - Tucker Councilmember Wolfe stated he did meet with the Oddfellows Property EIR Consultants selection committee, and a firm will be selected and notified this week. Councilmember Moran noted Japanese students will be arriving August 2nd. Councilmember Tucker reported on the Cities Association meeting and noted they discussed the compensation study. Councilmember Jacobs stated he attended the Transportation Agency meeting and he learned they are going out of business, but he has been assigned to the Policy and Planning Committee. He stated it is his understanding that the Congestion Management Agency Advisory Board will be taking over the Transportation Agency. Mayor Burger reported on the Senior Coordinating Council meeting and noted they are nearing completion of their annual budget. Regarding the Sanitation District, the Board of Directors voted unanimously that they would continue the policy of not providing extension of sewers to development contiguous to the cities unless the homeowners in the area sign an agreement to waive the right to protest to be annexed at sometime in the future, if the City so decides. c. Oeneral council Items 1) Agenda items for adjourned regular meeting August 9 a. Interviews with Consultants for Salary Survey b. Award Pavement Management Program Contract c. Award Street Maintenance Program Contract City Manager Peacock stated he will provide to the Council material to read regarding the consultants for the salary survey. He noted he had one call from a consultant who stated he could not make August 9th, but could make the 8th. Councilmember Tucker suggested limiting the interviews to 3 or 4 consultants. Councilmember Moran suggested that the Finance Committee sit in on the interviews and offer advice. Mr. Peacock stated he would invite the City Council Minutes 11 July 20, 1994 two members of the Committee who were involved in this matter to observe. 2) Consider cancellation of August 17 meeting; consider date for special meeting in last week of August if required. Councilmember Tucker stated the Council may need to meet in August. City Manager Peacock suggested leaving the 5th week of August open for a possible Council meeting. Councilmember Moran requested information as to why the City want to hire a facilitator and what the goals are. Mr. Peacock stated he will give copies of the RFP's to each Councilmember for review. 3) Discussion of date after 9/12 to interview Parks and Recreation commission applicants; suggested dates 9/13 (no other business scheduled that night) or 9/21 (prior to the regular meeting) It was a consensus of the Council to conduct interviews on the 13th of there are many applicants and on the 21st if there are few. 4 ) Other The Council discussed the Planning Commission applicant interviews starting at 4 p.m. Mayor Burger noted she will be at the City Hall between 2 p.m. and 5 p.m. this Monday. 10 · ADJOURNMENT Having concluded business, the City Council adjourned at 11 p.m. to next meeting at 4: 00 p.m. on Tuesday, July 26, at Administration Meeting Room, 13777 Fruitvale Avenue. Respectfully submitted, Catherine M. Minutes Clerk