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HomeMy WebLinkAbout03-01-1995 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, March 1, 1995 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Pledge of Allegiance 1. ROLL CALL Councilmembers Present: Tucker, Jacobs, Moran, Wolfe, Mayor Burger Staff Present: City Manager Peacock, City Attorney Riback 2. CEREMONIAL ITEMS A. Proclamation on Science and Engineering Fair Week TUCRER/MORANMOVED TO APPROVE A PROCLAMATION ON 8CIENCEANDENGINEERING FAIR WEEK. PASSED 5-0. B. Proclamatlon commending Marilyn White .as woman of Distinction JACOBS/TUCKER MOVED TO APPROVE A PROCLAMATION COMMENDING MARILYNWEITE AS WOMAN OF DISTINCTION. PASSED 5-0. 3. Report of city Clerk on Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly.posted on February 24. 4. COMMUNICATION8 FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS (limited to 15 minutes) - None B. WRITTEN COMMUNICATIONS 1) Linda J. Davis, resigning .from' the Heritage Preservation Commission. MORAN/TUCKER MOVED TO ACCEPT THE RESIGNATION WITH REGRET AND DIRECT STAFF TO PREPARE THE APPROPRIATE RESOLUTION. PASSED 5-0. 2) Richard Siegfried, resigning from Hakone Foundation Board TUCKER/WOLFE MOVED TO ACCEPT THE RESIGNATION WITH REGRET AND DIRECT STAFF TO PREPARE TEE APPROPRIATE RESOLUTION. PASSED 5-0. 5. CONSENT CALENDAR A. Previously-Discussed Items - None. B. New Items 1) Plannlng Commission Actions, 2/22 - Note and file. 2) Bicycle Advisory Committee Minutes, 1/23 - Note and file. 4) City Financial Reports for January: a) Treasurer,s Report - Receive and file. b) Investment Report - Receive and file. c) Financial Report - Receive and file. 5) Resolution appropriating contingency funds for services of the City Geotechnical Consultant and City Surveyor due to increased level of land development activity City Council Minutes 2 March 1, 1995 6) Resolution appropriating. contingency funds for unantlcipated re}~air expenses Greenbriar Landscape District for damages to Seagull Way monument sign and Guava Court fence Councilmember Tucker requested the removal of item 3. WOLFE/JACOBS MOVED TO APPROVE THE CONSENT CALENDAR WITH THE EXCEPTION OF ITEM 3. PASSED 5-0. 3) Resolution Authorizing Destruction of certain Records Councilmember Tucker asked how often this happens and what the criteria are for destroying the records. City Manager Peacock stated in most cases they are looking at records which relate to financial transactions. He noted they are kept for seven years. Councilmember Tucker suggested holding off on this, or at least the financial records at this time. City Attorney Riback stated if the Council consider deleting documents from the resolution they should hold off approving the resolution at 'this time. JACOBS/MORANMOVED TO CONTINUE THIS ITEM FOR TWO MONTHS. PASSED 5-0. · C. CLAIMS AGAINST THE CITY 1) Clalm by Timothy Chadwick in connection with damage to car a11egedly caused by village banner TUCKER/JACOBS MOVED TO REJECT THE CLAIM AND DIRECT STAFF TO TENDER IT TO THE VILLAGE MERCHANTS ASSOCIATION. PASSED 5-0. 2) Request for leaveto present late claim by Curtis Harrison, in connection with fall on pavement. city Manager Peacock stated this claim is more than a year old and under state law the claim must be filed within 180 days. WOLFE/MORAN MOVED TO REJECT THE APPLICATION TO FILE A LATE CLAIM. PASSED 5-0. 6. PUBLIC HEARINGS - None. 7. OLD BUSINESS - None. 8. NEW BUSINESS A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications - None. B. Memo Authorizing Publicity for Upcoming Hearings - Kosich GPA; Greenbrlar Development Agreement JACOBS/MORANMOVED TO APPROVE THE PUBLICITY AS HECOMMENDED. PARSED 5-0 C. Memo regarding Publicity for Town Hall Meetings and Direct Contact City Manager Peacock stated the Council indicated that they would like to have the Town Hall meetings well publicized and this carries a price tag. He noted if an ad is published for each meeting, and the meetings are held quarterly the cost would be about $1700 for the year. He noted this goes beyond the City's noticing budget. Councilmember Tucker asked when the meeting is announced on KSAR, can they also put the agenda on television. City Manager Peacock stated this is already being done. Mr. Peacock stated if the Council set the city council Minutes 3 March 1, 1995 agenda early it would help the press get the message out. Councilmember Wolfe stated the attendance at the last Town Hall meeting. showed there is interest in the Community. Councilmember Jacobs suggested not providing any greater advertising, but make an effortto get the word out to the Saratoga and Mercury News about the meeting. Regarding televising the meeting, Mr. Peacock s~ated it is difficult to broadcast it live. Councilmember Moran stated she received comments from people who indicated they did not receive the notice far enough in advance. City Manager Peacock stated the Council can discuss the agenda on Tuesday night. He suggested reporting on the policy development conference at the Town Hall meeting. He also suggested each Councilmember pick an area or interest, something they are involved in, and report on that. 9. ROUTINE MATTERS A. Approval of Minutes - 2/7; 2/13; 2/15 The above minutes were approved as submitted. B. Approval of Warrant List WOLFE/JACOBS MOVED TO APPROVE THE WARRANT LIST. PASSED 5-0. 10. CITY COUNCIL ITEMS A. Agency Assignment Reports Councilmember Tucker reported on the Hakone Foundation meeting noting they are working through restructuring the organization. She stated she recommended that the MayOr and City Manager meet with Mrs Armstrong. Mayor Burger stated she did talk to Mrs Armstrong and she would prefer to meet after the new board is in place. Councilmember wolfe reported on the Saratoga Business Development Council noting this is an on-going program. He noted they talked to representatives from Farmers Market and they are currently looking for a site~ He stated the committee will put together a telephone survey of Saratoga residents to see what merchants they would like in Saratoga. He noted the survey will be extended to shoppers and also the merchants themselves. They also discussed the establishment of a steering. committee. Councilmember Wolfe reported on the County Cities Association Legislative Task Force noting they are focusing on State Legislation as it affects cites. He stated that CMAshould be removed from the Agency Assignment Reports and the Transportation Agency added. Councilmember Tucker noted the Santa Clara County Cities Association meeting will be held on March 8, 1995. Mayor Burger noted she attended the Senior Coordinating Council meeting and they were very thankful to receive the grant from the City. She stated they discussed fund-raising and have a board member with expertise in this field. City Manager Peacock reported on the Mayors and Managers lunch and asked Council for authority to respond to the PUC asking for comments to deregulate future sites for cellular telephone poles. He noted Mr. Curtis is trying to contact Dr. Polson. Councilmember Tucker stated she will request that this be put on the agenda for the Cities Association meeting to discuss and Saratoga should also write a letter in opposition. City Council Minutes 4 March 1, 1995 Mayor Burger stated they should add Library JPA to the 'Agency Assignment Reports. B. Oeneral Council Items 1) Agenda items for next adjourned regular meeting Staff recommends that the City Counoil defer'setting the agenda until closer to April 11 meeting with Makone Foundation· City Manager Peacock stated the next adjourned meeting is set for March 7, 1995 and the agenda will be as follows: · Meeting with Area G Homeowners regarding West Valley College · Recap on this meeting Possible closed session regarding West Valley College Setting agendafor the April 1, 1995 Town Hall meeting 2) Other City Manager Peacock addressed his memo to the Council regarding the Finance Director and noted while looking for a replacement he would like to retain a person in the interim. He noted under the Municipal Code the City Council must confirm the appointment of department heads. There was a consensus of the Council to obtain the person recommended by Mr. Peacock. Councilmember Wolfe addressed an a~:icle in the Saratoga News written by Judith Lorenson. Mayor Burger stated there will be no direct contact this Saturday as they will be in an all day Policy Development Conference. She noted she will be available at City Hall March 6th from 2-5 p.m. 11. A DJOURNMJ~MT Th~ meeting adjourned at 8:15 p.m. to next meeting on Friday, March 3, at 4:00 p.m. and Saturday, March 4, at 9:00 a.m. in the City Hall, 13777 Fruitvale Avenue. Catherine M. R~ Minutes Clerk'