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HomeMy WebLinkAbout06-21-1995 City Council Minutes MI~u~ES SARATOGA CITY COUNCIL TIME: Wednesday, June 21, 1995 - 7:30 p.m. PLACE= Civic Theater, 13777 Fruitvale Avenue TYPE: Regular Meeting Pledge of Allegiance 1. ROLL CALL The meeting was called to order at 7:30 p.m. Councilmembers Jacobs, Moran, Tucker, Wolfe, and Mayor Burger were present. Staff Present: City Manager Peacock, Public Works Director Perlin, Attorney Riback. 2. CEREMONIAL ITEMS A. Resolution appointing Marcia"Manzo as Librar~ Commissioner. It was moved by Tucker, seconded by Moran, and passed 5-0 to adopt Resolutlon95-28. B. Resolution appointing sean Adams, David Breitenbach, Sydney Cohn, Sheeva Ghassemi, Angel Cheng, Brian Luskey, Jennifer chen, and Sarah Adolphson to the Youth commission. It was moved by Moran, seconded by Tucker, and passed 5-0 to adopt Resolution 95-29. The council congratulated those present. C. Administration of Oath of Office to above. Mayor Burger administered the Oath of Office to Marcia Manzo as Librar~ Commissioner and the Youth Commission appointees present at the meeting. D. Resolution commending Dorathy skow for service on Libtax7 Commission. It was moved by Tucker, seconded by Moran, and passed 5-0 to adopt the resolution. Mayor Burger read the resolution and thanked Ms. Skow for her public service. E. Resolution Commending John Mallow7 as Citizen of the Year. It was moved by Tucker, seconded byWolfe, and passed 5-0 to adopt 'the resolution. Mayor Burger stated that she would be presenting the resolution to Mr. Mallory on June 22 at a ceremony in his honor. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA City Manager Peacock reported that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on June 16, 1995. City Manager Peacock requested that a memorandum from City Attorney, Riback requesting permission to join in amicus assistance to the City of Berkeley in the case of Berkeley Community Health Project, et al. vs. City of Berkeley, et al. - U.S. District Court Case No. C95 00665 CW- Solicitation Ordinance, be added to the agenda under New Business, as action on 'the item would be required before the next scheduled Council meeting. It was moved by Tucker, seconded by Moran, and passed 5-0 to add the memorandum as Item 8E on the agenda. 4. COMMDNICATIONB FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS Didi Smith, 14560 Westcott Drive, addressed the Council regarding the ordinance relating to posting of signs in Saratoga. She expressed concern that many residents did not have the fiscal means to expend funds to distribute fliers for lost pets and suggested amending the City Council Minutes 2 June 21, 1995 ordinance with strict regulations to allow the posting of fliers in the event the contract for animal control with the Humane Society was discontinued. Ms. Smith also requested that the Council consider posting a four-way stop sign at Fourth Street and Big Basin Way because of the traffic congestion in that area and the danger it posed to pedestrians. Ms. Smith asked that the Council consider banning skateboards on the sidewalks in downtown Saratoga because of the danger they posed. Mayor Burger thanked Ms. Smith fox' her input and stated that the Council would be considering revision of the ordinance relating to posting of signs which would include posting of signs for lost pets. Relating to a potential four-way stop at Big Basin Way, Mayor Burger stated that Big Basin Way is a state highway and the City Council has little or no control of the issue. She stated that if the Council pursued the issue it would be referred to the Public Safety Commission. Mayor Burger stated that she would investigate if the City had an ordinance in effect relating to skateboards on the sidewalks. B. WRITTEN'COMMUNICATION8 1) Paul Bowlin, resigning from Hakone Foundation Board. 2) Dane christensen, resigning from Hakone Foundation Board. It was moved by Moran, seconded by Tucker, and passed 5-0 to accept with regret both letters of resignation. 5. CONSENT CALENDAR A. Previously Discussed Items - None. B. New Items 1) Plaunlng Commission Actions, 6/14 - Note and file. 2) Public Safety Commission Minutes, 5/8 - Note and file. 3) Finance Advisory Committ~e Minutes, 4/25, 5/1, 5/17 - Note and file. ~' 4) City Financial Reports for Mayz a) Treasurerts Report - Receive and file. b) Investment Report - Receive and file. c) Financial Report - Receive and file. 5) Amendments to Memorandum of Understanding - County Hazardous Materials Advisory Committee. 6) Consent to Hiring of Thomas Fil as Finance Director. 7) Resolution Increasing Appropriations and Amending FY 1995, Budget to Provide Funds for Hillside ~evelopment Fee Refunds. Councilmember Jacobs requested that Xtem 3 be removed from the Consent Calendar for discussion. Councilmember Moran requested that Items 5, 6 and 7 be removed from the Consent Calendar for discussion. It was moved by Moran, seconded by ~ucker, to approve Items 1, 2 and 4 of the Consent Calendar. DISCUSSION OF CONSENT CALENDAR ITEMS= 3) In response to Councilmembers~ questions ~egarding the May 1 minutes, Mr. Peacock stated that Western Micro was not one of the major sales tax producers in the last quarter. He reported that Greenbriar's timetable was 30 months. It was moved by Moran, seconded by ~cker, and passed 5-0 to approve City Council Minutes 3 June 21, 1995 · Item 3 of the Consent Calendar. 5) A discussion ensued regarding the MOU wherein it was agreed that the City was paying a disproportionate amount for the services provided. Councilmember Moran recommended that the MOU be signed for one year only to allow more time to review the program. Mr. Peacock pointed out that he he'd requested changes in the payment structure. It was moved by Tucker, seconded by Wolfe, and passed 5-0, that the City not participate in the hazardous materials program, but send a letter stating the reasons for non-participation. 6) Councilmember Moran stated that she would abstain from voting on the appointment of the Finance Director as she had not had the opportunity to meet Mr. Fil. Mayor Burger introduced Thomas Fil to the community and staff and welcomed him. She stated his appointment as Finance Director was effective July 10, 1995. It was moved by Jacohs, secondedby Wolfe, and passed 4-0-1 to consent to the hiring of Mr. Fil as Finance Director, effective July 10, 1995. Moran abstained. 7) In response to Councilmember Moran~s question about the contingency fund, Mr. Peacock stated that the funds would come from the current General Fund balance, and because the -expenditure was anticipated in calculating the fund balance for the end of the fiscal year, the $2,132,000 would not be affected by adoption of the resolution. Following a discussion wherein Mr. Peacock answered councilmembers~ questions, it was moved by Moran, seconded by TUcker, and passed S-O that Resolution 93-25.30 he adopted. C. CLAIMS AGAINST THE CITY. 1) Thornquist Claim Involving Fall on Sidewalk. It was moved byWolfe, seconded byTucker, and passed 5-0 to reject the claim. 2) Biaggi Claim Involving Transit Assist, Vehicle Accident. It was moved byTUcker, seconded byJacobs, and passed 5-0 to refer the claim to City Manager for settlement. 6. PUBLIC HEARING - 8:00 p.m. Mayor Burger opened the public hearing. A. City of Saratoga 1995-97 Budget. City Manager Peacock reviewed the staff memorandum and attachments relating to the fiscal year 1995-96 and 1996-97 budgets. He stated that it was the recommendation of the Finance Director and the City. Manager that the City Council adopt the resolution for both years rather than de~ay the 1996-97 budget. He pointed out that adjustments could be made after adoption of the budget and a further meeting scheduled in July to review the 1996-97 budget in greater detail for any changes, and then adopt a resolution to incorporate such changes. Mr. Peacock reviewed the resolutions in detail. He reviewed the memorandum relating to the resolution adjusting salaries and benefits for non-management employees. Mr. Peacock reviewed the s-mmary pertaining to the pay schedule for temporary employees. He stated that when the recreation director made her recommended budget cuts subsequent to the Council~s May 23 and June 7 meetings, she understood the Council had already acted not to raise the salaries. Therefore there would be an impact of $4,200 on the budget document if the Council adopted the resolution. Mr. Peacock explained that a change in the recreatibn department staff City Council Minutes 4 June 21, 1995 of two recreation supervisors in lieu of a recreation supervisor and a recreation program coordinator. was not acted on at the June 12 meeting and is not included in the attached resolution. Me indicated that there was no immediate budget change, but that there would be a potential 5 percent increase in next year's budget because of reclassification. Mayor Burger entered into the record a letter received from Karen Sutcliffe requesting that the Council reconsider cutting the Sunday hours for the Saratoga community library. Mayor Burger solicited Council input prior to the opening of the public hearing. Councilmember Tucker presented a letter from a citizen questioning the increase in the City Manager's office budget from fiscal year 1992 to 1996-97 which indicated a 55 percent increase, and asked the City Manager to respond. City Manager Peacock responded that without analyzing the records, it was difficult to pinpoint the exact reasons. He pointed out that the benefit costs were originally allocated as intergovernmental service costs, and then revised to separate allocations throughout the organization in the order of $600,000. Mr. Peacock reviewed staffing changes in 1993 which accounted for eome of the costs, and stated that the city attorney costs were now appropriated to individual accounts where the work was billed instead of the prior method of one fund. In response to Councilmember Moran'e question, Mr. Peacock explained that the $200,000 insurance allocation was for general liability. He also explained the distribution of e~ployee benefit costs. Mayor Burger opened the public hearing at 8:25 p.m. Bernice Giansiracusa, M.D., 15166 Piedmont Drive, submitted a petition signed in support of continued funding of Sunday hours for the library. She stated that despite needed budget cuts, the library supporters felt strongly that funding of Sunday hours for the Saratoga Community Library September through May should be maintained in light of the strong support the community showed for library services when voting overwhelmingly for Measure A last fall. She pointed out that according to the librarian, approximately 20 percent of the total library circulation was during the Sunday hours. Dr. Giansiracusa said she sympathized with the Council on the agonizing decisions they faced with budget cuts as she had experienced similar situations ih her prior employment with the County. She urged continued support of the Sunday library hours. Warren Wong, 18866 Allendale Avenue, spoke on behalf of the library, Warner Hutton House, the Youth Commission, the senior programs and the crossing guard. He presented a petition signed in support of the programs that were in danger of being cut. He stated that the programs were essential in keeping children off the streets, and keeping the students safe when crossing streets. He suggested fund raisers and renting out the Hutton House for different functions to. support the programs. Councilmember Tucker thanked Warren Wong for his input and his valuable suggestions for keeping the programs and making improvements. Steven Tong, 19335 DeHavilland Drive, spoke on behalf of the youth programs offered by the city. He stated that they helped relieve stress from both the children and ~he parents. He stated that the library was a useful part of students' education and urged continued Council support. Jeff Versan, 13636 Westover Drive, spoke on behalf of support for the Hutton House and the library. He stated that the Hutton House provided a safe place for students to go afte2r school and to keep them off the streets. He suggested fund raisers and a rally to raise funds for the Hutton House. He said the city ha=s spent a great deal of money to renovate the Mutton House and if it was closed the kids whose both City Council ~inutes 5 ~une 21, 1995 parents work or have too far to walk home would have nowhere to go after school. Moez Shivji, 13055 Via EsCuela Court, spoke on behalf of the Hutton House, stating that it was a good program that provided a safe place for the kids to go. He said that the staff at the Hutton House provided good role models for the kids that use the brogram. He stated that the program should be funded by the city .because it is an important program that provides a safe place for the kids. Adam Brown, 13860 Saratoga Avenue, spoke in support of the Hutton House, the library and the crossing guard. He said that closing the Hutton House would be unfair to the kids because they needed a place to go after school rather than the streets where there' are a lot of problems to face. It was also a place to go for the kids that lived too far from school and whose parents both work. Me~said he agreed with Warren's ideas about raising money to keep it open. He stated'that the students needed the crossing guard because they felt safer because of the heavy traffic. He stated that the library provided a place for the students to complete their assignments and homework rather than compete with all the distractions at home with brothers affd sisters. Vickie Brown, 13860 Saratoga 'Avenue, said that she was present as an advocate of the youth of Saratoga and applauded their efforts for taking the time and initiative to speak in suppoh~c of their beliefs regarding the potential cutting of programs in Saratoga. She asked the Council to reconsider the continued support of the crossing guard because the safety of the children is paramount. She stated that the traffic in the Herriman Avenue area posed a danger to the students crossing to get to the schools, and she felt that car pooling was not a reasonable solution because of parents' work schedules. Ms. Brown stated that the Hutton House provided a place for students to go after school to associate with their peers and have adult guidance and leadership as well as participate in activities pertinent to their age level. If the Mutton House was closed the students would have to go home to an unsupervised environment, or go the llbrary w~ich would affect services and quality of service the other library patrons. She suggested the option of alternate days for the Mutton Mouse, to cover the days the. library is closed, as well as using the facility for other uses. Catherine Stewart, 12751 Glen Arbor Court, stated ~hat her family was new to the area and had chosen Saratoga specifically for the excellent education system, and support systems offered. She stated that the Warner Hutton program was one of the city's best assets and she had chosen to enroll her student in the program when they selected Saratoga as their new residence. The Warner Hutton program offered a facility for the students to go for safe, supervised daycare and is a bridge between near-adult responsibility and seclusion of child care for children. She said that children need the time to socialize with their peers, and have responsible caring adults to be with them; they are not mature enough to be alone in their home. If it were closed, families would have to find alternate after school care for her children. Ms. Stewart suggested raising the fees for the families participating in the Warnet Hutton program. She emphasized that Saratoga had one of the. best education programs and one of the most financially stable towns in Silicon Valley, something to be very proud of and urged the continued support of the excellent support services. Mayor Burger closed the public hearing at 8:45 p.mr City Manager Peacock presented a report on the animal control services. Part of the cuts suggested by staff included $30,000 in animal control services which would leave $6,000 to $8,000 for emergency services. The City has been negotiating with the Humane Society for a reduction in services to 20 percent, but the Humane Society is unable to provide the reduced service for less than $16,000. This presents a problem because the only alternative is city staff which is not equipped to handle the services. A brief discussion foll6wed regarding the exhaustive search for alternatives to the service provided by the Humane Society. Mr. Peacock said the ideal situation would be to pay for the service on an hourly basis but that the Humane Society would not agree to it; they bill on a fixed cost basis. ~Mr. Peacock pointed out that there was no other alternative available at this time. Cit~ Council Xinutes 6 ~une 21, 1995 Councilmember Tucker suggested that the issue be raised at the Mayors and Managers meeting to see if other cities participating in the joint agreement would agree to pursue the hourly basis billing. Mr. Peacock responded that they had met with the Humane Society that day and felt some progress had been made. A discussion ensued regarding the present program at the Hutton House and the ramifications of raising the price for families to use the House. Councilmember Moran asked what other programs would be available for the youth who used '~he Hutton House if the daycare program was discontinued. Mr. Peacock stated that the recreation department would offer programs for the youth in terms of night time activities, BBQs, but not keep the House open for general'drop-in which is very costly. He stated that if the House was not open for the daycare program, it would be available to rent out for classes and other activities to raise money for other youth and recreation services. When the landscaping is complete, it would be available for weddings, parties and other functions to raise additional revenue. Councilmember Wolfe pointed out to the audience that the deliberations they were witnessing were an extension of what has been occurring for weeks and were part of the budget pr¢,cess to balance Saratoga's fiscal budget. He explained the budget process and the frustrations at the city level when the control is at the state level. He stated that the Councilmembers would work toward what is best for the city and thanked them for their input and concern. Councilmember Jacobs stated that he was not prepared to vote on the 1996-97 budget but would vote in favor of approving the 1995-96 budget. He reiterated that the Council was not cutting Sunday hours from the library, but overall library funds and the city would decide where the funds for the library would be distributed. He said he did not favor cutting the Hutton House funds; however, the House was not part of the basic service funds and the House did not pay for itself. He stated that the City of Saratoga basic sel~ices do not include child care services. He stated that the recreation department had investigated the raising of child care fees for the Hutton House but it was not a feasible alternative. He said that the city will have to bear the $10,000 increase in animal control. Councilmember Jacobs recommended that the tentative budget be voted on. Councilmember Tucker stated that the Council.had previously agreed to keep the crossing guard for the coming year. She stated she had not studied the revised 1996-97 proposed budget and was not prepared to vote to adopt a two-years budget. She recommended decreasing the weekly library hours by one hour per day to accommodate the Sunday library hours. Mr. Peacock confirmed that the crossing guard remained in the budget. He stated that with the change in the intersection of Allendale and Fruitvale one of crossing guards will no longer be necessary, which would generate a considerable savings. Mayor Burger emphasized that adopting a two year budget was good financial strategy and that it was the recommendation of the interim finance manager that the Council a[~rove the two year budget. She. pointed out that once the budget is adopted it can be adjusted. She reiterated adoption of the two year budget was a decision reached two to three years ago when the Council went from the concept of a one year budget to a two year budget. She asked that the Council consider reinstating the Sunday hours for the library, pointing out that Sunday hours account for a high percentage of the circulation. In response to Councilmember wolfe's question, Mayor Burger stated that the extension of library hours would cost $19,000. Councilmember Wolfe stated he was in favor of reinstatement of the Sunday hours. for the library. Councilmember Moran stated that she was not in favor of moving forward with the 1996-97 budget for the same reasons already expressed, although she felt that the policy of a two year budget cycle had merit. She stated that she was in favor of voting on the 1995-96 budget. She concurred with the reinstatement of the Sunday library hours, and supported the library remaining open on Mondays, especially since the City Council Minutes 7 June 21, 1995 citizens voted to support the library. She reiterated that the crossing guard will be retained. In response to Councilmember Wolfe'squestion, Mayor Burger stated that the Joint Powers Authority were not the decision makers on where the funding was spent. The City of Saratoga has control over the library funds, but the allocation of those funds for Sunday hours will simply decrease funds for weekly hours. Mayor Burger explained that the library budget was divided into three categories: book budget, personnel and hours of operation. The council does not determine which categories the funds are allocated to. The Council took the following action on the resolutions pertaining to the 1995-97 budget. 1) Resolution Adopting Budget - It was moved by Moran, seconded by Jacob, and passed 5-0, to adopt Resolution 95-30 adopting the budget for fiscal year 1995-96 with additional $10,000 appropriation for animal control, and eliminating $3,000 for the hazardous waste program. 2) Resolution Establishing Appropriation Limit - It was moved by Moran, seconded by Tucker, and passed 5-0 to adopt Resolution 95-31. 3) Resolution Increasing Various Fees for Services - It was moved by Moran, seconded byJacobs, and passed 5-0 to adopt Resolution 95-32. 4) Resolution Adjusting Salaries and Benefits for Non-Management Employees and Approving Memorandum of Understanding Between the City and the Saratoga Employees Association for the Period September 1, 1994, Through August 31, 199&. It was moved by Morgan, seconded by Wolfe, and passed 5-0 ~o adopt Resolution 85-9,100. A lengthy discussion ensued regarding the wording of the MOU pertaining to the effective date of the contract. City Attorney Riback indicated that the wording of the MOU is acceptable and consistent with language used in MOUs. 5) Resolution Adopting Pay Schedule for Tompore1-] Employees - It was moved by Tucker, seconded by Moran, an~ passed 5-0 to deny the resolution. 6) Resolution Authorizing Permanent Positions in City Service for FY 1995-96. It was moved by Moran, seconded by Tucker, and passed 5-0 to approve Resolution 95-33 for fiscal year 1995-96 only with minor change recommended by the City Manager to delete Recreation Program Coordinator I and . Change Recreation Supervisor from I to 2. In response to a question from Councilmember Tucker, City Manager Peacock stated that the resolution is adopted annually to establish a concise record of number of authorized positions in the various. classifications. Mayor Burger declared a recess at 9:45 p.m. The meeting reconvened at 10 p.m. with the same members present. ~ 6B. LANDSCAPING ltND LIGHTING DISTRICT ACTIONS. Public Works Director Larry Perlin reviewed the staff report. He stated that there were no changes to the assessments that the Council approved on May 3, 1995, primarily because the process was undertaken earlier in the year. Mr. Perlin reported that the written protests received by June 15 were attached to the staff report and protests received since then were from property owners in the annexation area. Using overheads, Mr. Perlin referred to a map showing the proposed territory for annexation. He pointed out the highlighted areas which indicated the protests received for the annexation area, which represent about 41-1/2 percent of the total area to be annexed. In City Council Hinutes 8 June 21t 1995 response to Councilmembers' questions, Mr. Perlin explained that in order for there to be a majority protest of the annexation proposal, there would have to be protests received from property owners that own property in excess of 50 percent of the total area of all the parcels that are proposed for annexation; in this case representing 43 of the properties. He stated that changes can be made at the close of the public hearing to the boundary and/or assessment amounts. Mr. Perlin explained that the areas proposed for annexation could not be increased, or increase in the assessment amounts could not be made; but the areas proposed for annexation could be scaled back and the assessment amounts could be lowered.. He stated it would have little overall impact on Zone 22 which is the largest zone in the district with 900 parcels. _ Mr. Perlin recommended opening and closing the public hearing, make a finding on whether or not a majority protest has been filed for any of the three actions, and if not, proceed to act on the three resolutions separately. Councilmember Moran asked Mr. Perlin if he responded to Mr. Parker, a resident on Cabernet Drive who expre:~sed concern that the City was not doing any work in his district. Mr. Perlin stated he had not responded further to MaT. Parker other than what was presented at the June 7th meeting, but stated that Mr. Parker had valid concerns that the Council should consider for next year. He e]~lained that i.t was somewhat late in the year to make any changes but that it was possible next year to submit a proposal for detaching or dissolving Zone 13 from the district. He stated that there were 36 homes in Zone 13, contributing about $400 to the district. Councilmember Moran suggested sending Mr. Parker a letter explaining the action taken this evening and .possible action for next year. In response to a question from Councilmember Tucker, City Manager Peacock stated that Zone 13 could not be detached at this public hearing, but that the assessment could be reduced to zero. He explained the procedure to be followed for detachment proceedings. Discussion continued wherein staff answered Councilmembers' questions. C~ty Manager Peacock questioned Mr. Perlin about the community wall along Cox Avenue which backs up to both Glenbrae and Yuba Court area. He assumed that the maintenance of that wall in terms of painting and repair will be part of the landscaping and lighting district effort and at least the property owners who back up to Cox Avenue have significant benefit having that wall replace their existing fencing and the maintenance of that wall would fall to the responsibility of the City. That is something that the council might want' to consider in terms of the issue of reducing the annexation or not reducing the annexation. Mayor Burger opened the public hearing at 10:25 p.m. for public conunent. ~. There being no one present who wished to address the issue, Mayor Burger closed the public hearing at 10:25 p.m. A lengthy discussion ensued regarding Zone 22 wherein staff answered Councilmembers' l questions. Mr. Perlin stated that there was no maintenance of tract signs and no Prides Crossing sign being maintained or any other common area in Prides Crossing or portion of Kevin Moran Park ?? being maintained by Zone 22. Councilmember Tucker recommended reducing Zone 13 t~o zero. She stated she did not object to resolutions 2 ,and 3. Councilmember Wolfe stated that t~ere should be some equitable distribution of the responsibility and recommended the city engineer attempt to arrive at a figure to accomplish that task. 1) It was moved by Wolfe, seconded by Jaoobs, and carried 3-2-0 to adopt Resolution 95-22.3 ordering the annexation of territory to an existing assessment dia~trict, ordering the improvements and confirming the diagram and assessment. Tucker and Moran City Council Minutes 9 June 21, 1995 voted no. Councilmember Tucker stated that she opposed the adoption of the resolution because it was public property versus the subdivision property. Mr. Perlin indicated that the action taken was directed by the Council in March 1995. Mayor Burger stated that the resolution was submitted to the Council as a result of its direction to staff in March at the policy development conference. ~ 2) It was moved by Wolfe, Seconded by Moran, and passed 5-0 to adopt Resolution 95-23.1 detaching territory ~rom existing assessment District LLA-1. In response to Mayor Burger~s question, Mr. Perlin stated that a portion of Zone 22 is being detached. He stated that the landscape maintenance will stop at Saratoga Creek; it will not continue east of Cox between the creek and Saratoga Avenue. 3) It was moved by Wolfe, seconded by Moran, and passed 5-0 to adopt Resolution 95-21.4 ordering improvements and confirming diagram and assessment, with the recommendation that assessment of Zone 13 be reduced to zero. Following a brief discussion, it was moved by Moran, seconded by Wolfe, and passed 5-0 to instruct the city engineer in his preliminary report next year to institute proceedings to detach Zone 13 from the district. Councilmember Tucker thanked staff for the excellent job. 7. OLD BUSINESS - None. 8. NEW BUSINESS A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications. Bob Soergel, 13733 Harleigh Court, Saratoga addressed the Council regarding a concern he had about a bump in the road on Allendale Road at Quito Road. He stated that he had spoken with someone in the road maintenance division in August 1994 and was assured the problem would be rectified. He called the maintenance division again in October 1994 and spoke to someone else who said the problem would be taken care of. He stated that the road still needs to be repaired and stated that funds were available for road maintenance through income from road taxes as well utility tax income from new homes. Mr. Soergel expressed concern about the funds spent for the Warner Hutton House and the cost of its operation. He suggested using volunteers for the library to help solve some of the labor costs involved in the operation of the library. Mr. Soergel stated that in his opinion Saratoga did not need to have its own street sweepers~ residents could sweep their own areas and save. money for the city. Mr. Perlln stated that he would investigate the problem on Allendale and would contact Mr. Soergel. Mayor Burger thanked Mr. Soergel for his input. Councilmember Jacobs pointed out that there was a shnset on the utility tax~ the sunset clause was not eliminated. B. Memo AuthorlzlngPublicity for Upcoming Hearings - Heath Appeal. It was moved by Moran, seconded by Tucker, and passed 5-0 to approve recommended publlclty. C. Request to use a POrtion of the Heritage.~Trust FUnd to Host Certified LOcal Government Workshop. "' City Council Minutes 1O June 21, 1995 It was moved by Jacobs, seconded by Moran, and p~ssed 5-0 to approve the request. D. Reduction in Staff, Layoff Policles and Procedures City Manager PeacOck explained that t~e current personnel rules adopted by the City Council deal with the issue of layoff and the specific provision rule 10.02 speaks to notification that employees to be laid off should be given whenever possible at least 14 calendar days prior notice. Mr. Peacock recommended to the Council to allow employees to work and be paid through July 7th.. There is the existing policy allowing continuation of health benefits for a twosmonth period. Mr. Peacock requested Council's authorit][ to have the official layoff date July 7th. It was moved byTucker, seconded byJacobs, and pas~ed 5-0 to adopt the layoff policies and procedures, with the termination date effective July 7th. E. Request for Amicus Assistance - Berkeley Community Health Project, etal. v. City of Berkeley, etal.- U. S. District Court Case No. C95 00665 CW - Solicitation Ordinance. City Attorney Riback reviewed the request from the City of Berkeley. Following a brief discussion, it was moved by Tucker, seconded by Moran, and passed 5-0 to support the amicus brief per the City Attorney's suggestion. 9. ROUTINE MATTERS The City Attorney was excused. A. Approval of Minutes - 5/23; 6/3; 6/7; 6/12 There was consensus to approve the minutes as submitted. B. Approval of Warrant List It was moved by Tucker, seconded by Wolfe, and passed 5-0 to approve the warrant list. 10. CITY COUNCIL ITEMS A. Agenda items for Town Hall Meeting July 8 and Quarterly Program and Project Review Session July ll 1) July 8 - 10 a.m. Community Center - Residents interested in parks were invited to attend and provide input. 2) Focus on Keyin Moran and Azule Park 3) Budget Review Session of July llth 4) Program and Project Review July 25th B. Request from Local Goverementsfor Superfund Reform for City to participate in Superfund Reform Legislation Mayor Burger presented a letter from the Local Governments for Superfund Reform. Following a brief discussion, there was consensus to review the request further before taking action. Councilmember Wolfe said he would discuss the request at the Legislative Task Force Meeting on June 22nd. City Manager Peacock will report back to the Council on July 5th. c. Other Councilmember Wolfe reminded everyone of the SaratOga Farmer's Market on Saturdays from 9 a.m through 1 p.m. 11. Adjournment Mayor Burger adjourned the meeting at 11:13 p.m. to a meeting of the Saratoga Public Financing Authority. MEETING OF SARATOGA PUBLIC FINANCING AUTHORITY City Council Minutes 11 June 21, 1995 Mayor Burger called the meeting of the Saratoga Public Financing Authority to order at 11:13 p.m. Roll Call City Manager noted the presence of all the members of the Authority. A, Approval of Financial Statements for year ended JUne 30, 1994. It was moved by Jacobs, seconded by Wolfe, and passed 5-0 to approve the financial statements. Councilmember Moran explained that action being taken ~as to approve the financial health of Parking District #3 and the Leonard Road assessment district and attesting that the bond transactions had taken place over the course of the year ending June 30, 1994. B. AdjOurnment to meeting of ~aratoga City Counci~ ~mmediately following Mayor Burger adjourned the meeting of the Saratoga Public Financing Authority to the continued meeting of the Saratoga City Council at 11:15 p.m. in the Civic Theater, 13777 Fruitvale Avenue. MEETING OF THE SARATOGA CITY COUNCIL Roll Call City Manager Peacock noted the presence of all members of the City Council. 12. Adjournment A. Mayor Burger adjourned the meeting at 11:15 p.m. to June 27, 1995 at 6:30 p.m. in the Administration Meeting Room, 13777 Fruitvale Avenue. ~ Res~.~fu~y~Titted, Elizabeth Ellis Recording Secretary