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HomeMy WebLinkAbout06-27-1995 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Tuesday, June 27, 1995 - 6:30 p.m. PLACE: City Hall Administration Meeting Room, 13777 Fruitvale Ave. TYPE: Adjourned Regular Meeting/Jt. Meeting with Saratoga Union School District Board; Jr. Meeting with Library Commission 1. Roll Call Councilmembers Jacobs, Moran, Tucker, Wolfe and Mayor Burger were present at 6:37 p.m. Staff Members present: City Manager Peacock; Recre&tion Director Pisani. 2. Report of City Clerk on Posting of Agenda The City Clerk announced that pursuant to GoVernment Code 54954.2, the agenda for this meeting was properly posted on June 23. The notice of adjournment from the June 21 Council meeting was properly posted on June 22. 3. Joint Meeting with Saratoga Union School District Board (Preparatory Meeting for Joint Meeting September 26) Board Members present: Chang, Hunter, Koen, Petrossi, President Ruby Staff Members present: Gardner, McGee, Tipton The City Council and School Board agreed to consider the session an overview of issues and to brainstorm solutions. The purpose of the meeting is to explore ways to meet common needs. Ms. Ruby passed out an overview of the district and presented data on the overview sheet. She stated that enrollment peaked at 3,000, then went down to 1,400. It is now 2,025 and growing at about 3% per year. The district expects to be at capacity in two years. The Board requested that school districts be notified early when major residential development (more than 20 units) is being proposed. They asked why they were apparently not notified about the Odd Fellows Environmental Impact Report, and the City Manager replied that he would check with the Planning Director on that matter and get a copy of the EIR to Mary Gardener. The Board and Council agreed to continue to work on carpooling and safety issues. 4. Joint Meeting with Library Commission The joint meeting with the Library Commission began at 7:45 p.m. Commissioners Ceppos, Foscato, McLaughlin, Sessler, and Chairperson' Towse were present. Commissioner Manzo was absent because of illness. A. Timing of joint meeting--could it be scheduled prior to the funding cycle for better timing of Library commission input? Mayor Burger invited the Commission to the meeting of July 11 at 7:30 p.m. to discuss the 1996-97 budget. There is a need to improve the process and get a draft out earlier. Review the budget with Commission chairs and the Finance Advisory Committee, then keep people engaged as the process continues. For 1996, try to schedule Library Commission joint meeting in January. B. Library Foundation update The Foundation has received its first major gift, and it is beginning to plan its.first major fundraiser. The Board members are Dan Ungaro, Karen Ceppos, Reiko Iwanaga, Ann Peterson, Sally Towse (Secretary- / City Council Agenda 2 June 27, 1995 Treasurer) and Dick Barr (President). C. JPA update/discussion (particularly the meeting of 6/22/95) Mayor Burger provided a briefing on the June 22 meeting. The group had an extensive discussion regarding options to fund Sunday hours. The Commission is to meet on June 28 to advise on options. If the recommendation needs action by the Joint Powers Authority, then Mayor is authorized to request a special meeting to seek approval. The Council view is that the Library should stay open on Sunday. D. Youth Services Plan - how the Library provides a vital link. There was a brief general discussion about the Youth Services Plan. E. Vision 2020: In the near term, Sunday funding guarantee, book drop and parking lot design need to be discussed. The Council would like staff to look at proposed options based on the Commission's recommendations for book drop location. In the mid term, redesign of existing building, expand remote access electronically, do needs assessment for expanded facility, do second stage audit of system and joint powers agreement, and strengthen relationship. In the near long term, issues are bond payoff, joint powers agreement continuance, second generation of remote access. In the long term, issues are building expansion and new vision time horizon. 5. Community Services Officer 1995-96 Staff/Budget Allocation JACOBS/WOLFE MOVED TO APPROVE AMENDING THE COMMUNITY SERVICES OFFICER STAFF ALLOCATION FROM 1.5 TO 1.5 POSITIONS. Passed 5-0. 6. Award of Contracts for Village Parking District #1 Improvements MORAN/JACOBS MOVED TO AWARD CONSTRUCTION CONTRACT IN THE AMOUNT OF $16,385 TO B&B L]&NDSCAPE CONTRACTORE| FOR LANDSCAPING IMPROVEMENTS IN VILLAGE PARKING DISTRICT #1. Passed 5-0. MORAN/JACOBS MOVED TO AUTHORIZE STAFF TO EXECUTE CHANGES TO THE PUNCHASE ORDER FOR THE PROJECT UP TO $2,500. Passed 5-0. MORAN/JACOBS MOVED TO AWARD CONSTRUCTION CONTRACT TO B&B CONCRETE CONSTRUCTION CO. IN THE AMOUNT OF $8,300 FOR CONSTRUCTION OF DUNPSTER ENCLOSURE IN VILLAGE PARKING DISTRICT #1. Passed 5-0. · MORAN/JACOBS MOVED TO AUTHORIZE S~?AFF TO EXECUTE CHANGES TO THE PURCHASE ORDER FOR THE PROJECT UP TO $1,500. Passed 5-0. 7. Award of Contract to construct Improvements at Community Center Rear Parking Lot WOLFE/MORAN MOVED TO AWARD CONSTRUCTION CONTRACT IN THE AMOUNT OF $25,750 TO O~GR~DY PAVING, INC. FOR IMPROVEMENTS TO OVERFLOW PARKING AREA BEHIND THE COMMUNITY. CENTER~ ~.qD TO AUTHORIZE STAFF TO EXECUTE CI~NGE ORDERS UP TO $3,500. Passed 5-0. S. Self-Evaluation of Previous Meeting The City Council discussed the status of the Hakone Board and operations. The Council felt it was nice to have people receiving commendations facing the camera and the Mayor going out to present them. When there are questions of staff without preparation, the Council was City Council Agenda 3 June 27, 1995 asked to please be sensitive to the staff. There is a need to post-mortem the entire budget process. 9. Agenoy Assignment Reports No additional reports were presented. Councilmember Jacobs discussed relocation of the Youth Center back to the Community Center and conversion of the Warner Hutton House into a Victorian period meeting event center. The Recreation Director and Youth Commission were asked to comment on the feasibility of such a move to the small multi-purpose room beyond the lobby of_the Community Center. 10. Adjournment The meeting was adjourned at 10:38 p.m. Respectfully submitted, Harry R. Peacock/ City Manager ~