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HomeMy WebLinkAbout10-24-1995 City Council Minutes MZNT~g8 BAi~.TOC,~, CI~ CO~'NCZL TIME: Tuesday, October 24, 1995 - 7:00 p.m. PLACE= City Hall Administration Meeting Room, 13777 Fruitvale Ave. TYPE= Adjourned Regular Meeting/Quarterly Program and Project Review Session Closed Session pursuant to Government Code Section 54956.9(a): CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Names of cases: Bloxham v. Saratoga~ San Francisco Baykeepers v. Saratoga; Warfel v. Saratoga; Harrison v. Saratoga; Friends of Nelson Gardens v. Saratoga~ Green Valley Disposal Co. v. Saratoga; Guadalupe v. Saratoga The City Council went into closed session with the City Attorney and the City Manager at 7:00 PM.. All members of the City Council were present. Mayor Jacobs called the Adjourned meeting to order at 7:40 PM. He announced that the Council had been in closed session on litigation matters since 7:00 PM and that no decisions had been made. 1, R011 Call Councilmembers Present-Mayor Jacobs, Vice Mayor Moran, Councilmembers Burger, Tucker and Wolfe. Staff Present-City Manager Peacock, City Attorney Riback, Public Works Director Perlin, Community Development Director Curtis, Finance Director Fil and Recreation Director Pisani 2. Report of City Clerk on Posting of Agenda The City Clerk reported that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on October 20..The notice of adjournment from the October 18 Council meeting was properly posted on October 19, 1995. 3. Quarterly Program and Project Review Session a, Reports from Finance Director 1, Report on Final Results of FY 1994-95 Operations and Acceptance of Comprehensive ~nnual Financial Report as. recommended by Finance Advisory committee Mr. Fil presented his report on the CAFR and the Audit of same for Fiscal 1994-95. After responding to several guestions, the City Council agreed to have the Finance Advisory Committee meet with the Council and staff on November 7, 1995, to go over the difference in budget status for 94-95 between the May estimates and the final audited financial statement, the results of 1st quarter operations, including budget adjustments to date to determine if the budget decisions made based upon the May estimates need to be reconsidered in any way. It was moved by Councilmember Burger, seconded by Councilmember Tucker to accept the CAFR and the audit report for Fiscal 1994-95. Motion passed 5-0. 2, Report on preliminary Results of Operations for the 1st Quarter of FY 1995-96 Mr. Fil presented his report on the results of 1st quarter operations compared to the estimated cash flows for both revenue and expenditure. 3. Report on Preliminary Financial Forecast for FY 1997-98 Mr. Fil presented his financial forecast for Fiscal 1997-98 and 1998- 99, and noted the assumptions which were being made were considered conservative on the revenue side and liberal on the expenditure side. The forecast was for planning purposes only at this time. City Council Minutes 2 Octobe:24; lgg5 4. Computer system and Compute: Network Upgrade Status Report Mr. Fil presented a status report'on plans for upgrading the City's computer systems and network. b. Reports from Community Dev~mlopment Director 1. Specific Plan Status )Report Mr. Curtis presented his report on the status of the specific plan projects. Council discussed the Masson property, as Mr. Curtis has indicated he is getting calls and arranging meetings with parties interested in possible future development of the property. Council agreed at this point that it favors restoration and enhancement of the concert series but that beyond that any potential buyer should be prepared to purchase the property based upon the current zoning regulations with an expectation that the balance of'the property would be subject to annexation and prezoning at that time. 2. Department Work Progra~m Status Mr. Curtis presented his report on the status of various planning projects. The Council discussed forming a committee to organize efforts to voluntarily replace heritage trees, primarily along the heritage lane portion of Saratoga Avenue, as the heritage trees die off and have to be removed. It was moved by Vice Mayor Moran, seconded'by Councilmember Wolfe to form such a committee to be led by Councilmembers Burger and Tucker. Motion passed 5-0. Mayor Jacobs requested the committee to report back to the Council once it has formulated its goals and objectives. The Council also discussed the status of the housing element of the general plan. Mr. Curtis indicated that staff would like to make some future changes to the latest draft rejected by the State, to catalogue the many things Saratoga does which. the State doesn't recognize as fulfilling the requirements for element certification. Once that is done and that is reviewed by the State, if it is still rejected then the Council will need to consider acting as Los Gatos did and adopt the element without State certification. 3. Development Standerdz~/Design Review Process Review Status Mr. Curtis presented his report noting thata full presentation on the work of the Task Force will be presented by the members to the Planning Commission on November 7, 1995. c. Reports from the ~xblic Works Director 1. Interim Report on Privatisation Study for Building Maintenance Operation~s Mr. Perlin presented his report on the status of the work of the Privatization Committee. 2. Route 85 Local Traffio Mitigation Status Report Mr. Perlin presented his report on the status of local traffic mitigation noting that he is ready to immediately order work to proceed on the after opening traffic counts. Council concurred that he should proceed immediately. 3. Capital Improvements Plan Status Report Mr. Perlin presented his report on the status of various capital projects and asked the Council if it would beinterested in having him pursue an enhancement grant for covering the Pierce Road bridge which is currently under construction. He believed the cost would be about $90,000 with the Federal Grant paying for 90% of the cost. This would make the bridge unique to this area and would certainly fit with the character of Pierce Road and the surrounding area. Council expressed interest in the idea and requested Mr.. Perlin to return with a proposal and perhaps pictures of what the covered bridge would look like. City Council Ninutes 3 octotMxr24, 1995 d. Report from Recreation Director on Park System Development Status Mrs. Pisani presented her report on the research done regarding current park and school districts facilities in Saratoga as resource for the overall park planning effort. Council agreed to discuss the matter of determining development parameters with the Parks and Recreation Commission on November 21st with the Council, at a subsequent meeting, finalizing the parameters for the focus groups who will be meeting to create recommendations on where future facilities should be located various parks and schools in the City. e. Reports from City Manager 1. Economic Development Program Status Mr. Peacock presented his report on the status of the program. 2. Collaborative Community Mr. Peacock presented his report and asked for direction from the Council on developing a list of candidates for future training. Council agreed to provide specific names as necessary and to include on the list the presidents of current homeowners groups and the members of. the Youth Commission. 3. Sheriff,s West Valley Station Mr. Peacock presented his report. Councilmember Burger indicated that the task force she is serving on regarding a new fire station for the Saratoga Fire District has now involved representatives from the Sheriff and there talk about a joint facility. She requests that this. topic be placed on the next quarterly review session so she can report to the Council on the progress of the work of the Task Force. f. Report from Councilmember Tucker on Youth Action Plan \ Councilmember Tucker requested that notes of thanks be sent to who attended the Town Hall meeting and signed up to serve on the Force, letting them know the City will be in touch with them in. the near future. She indicated that since the League of Women Voters was doing a study on this topic that'~he results of the study would be of help to the Task Force so she didn't believe that a meeting should be set prior to the completion of the study. In the meantime it would be good to start to arrange meetings on campus with young people, and the Council requested that Councilmember Tucker lead that effort and start with Saratoga High School. Staff was requested to develop a list of contact persons who may provide services to youth and to help to develop a questionnaire which would provide the City with information on the services provided by such organizations and how those services could best be accessed. Mr. Peacock indicated that he would assign this task to Ms. Britton of his office. Councilmember Tucker requested that Karen Anderson and Jill Hunter be added to the list of Task Force members as they have indicated they want to be involved but did not sign up after the October 14th meeting. g. New Topics for Future Quarterly Reports Fire Station Replacement Task Force-Burger 4. Radius of Legal Notification Mayor Jacobs indicated that after considering this matter further realized that the objective should be to find ways to reduce cost, not reducing the number of people who are notified. He asks that the Council request staff to seek ways to cut costs but that the current policy not be modified from the current 500 foot radius to 300 feet. Mr. Peacock indicated that developing a less expensive method will take some time, that the budget was cut in half, but since the policy has not yet changed, notification is still going out under the current policy. The effect is that after four months about eight months of the ~ity ~ouncil Minu~es 4 O~tober 24, ~995 appropriation have already been silent. He noted that a budget adjustment will be required later in the year to deal with this. Council acknowledged that this will i0e required. It is moved by Councilmember Tucker, seconded by Councilmember Wolfe, to table this matter which is currently set for public hearing on November 1st and to have the agenda :so reflect. Motion passed 5-0. 5. . Adjournment ~The meeting was adjourned at 10:45 ~. e~espectfully submitted, P~e'aock~~ ~arryR. c City clerk