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HomeMy WebLinkAbout05-21-1996 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Tuesday, May 21, 1996 - 6:30 p.m. PLACE: City Hall Administration Meeting Room, 13777 Fruitvale Ave. TYPE: Adjourned Regular Meeting 6:30 p.m. - Closed session pursuant to Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Agency negotiator: Lori Pegg Employee organization: Saretoga Employees Association and Saratoga Management Organization Mayor Jacobs called the meeting to order at 8:02 PM. 1. Roll Call Councilmembers Present: Mayor Jacobs, Vice Mayor Moran, Councilmembers Burger, Tucker and Wolfe Staff Present: City Manager Peacock, Public Works Director Perlin 2. Report of City clerk on Posting of Agenda The City Clerk reports that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on May 17. The notice of adjournment from the May 15 Council meeting was properly posted on May 16. 3. Award of Construction contract for Relandscaping Saratoga- SunnyVale Rd. Medians from Verde Vista Lane to Leonard Road It was moved by Vice Mayor Moran, seconded by Councilmember Burger and passed 570 to declare Blossom Valley Landscaping the lowest responsible bidder; award standard construction contract to Blossom Valley Landscaping in the amount of $7,056; authorize staff to issue change orders up to $1,000. 4. Approval of Design Services Proposal from Sugimura and Assoc. for Saratoga-sunnyVale Rd. Median Landscaping, CIP 9601 It was moved by Vice Mayor Moran, seconded by Councilmember Wolfe and passed 5-0 to approve proposal dated May 10 and authorize staff to enter into standard consultant services agreement for amount up to $14,344 with Sugimura and Assoc. 5. Parks Task Force Progress Report Vice Mayor Moran reports that the members of the Task Force are Parks and Recreation Commissioners Crotty and Whitney, Vice Mayor Moran, Fran Franklin and Jack Mallory. The Task Force is being staffed by Bob Rizzo with assistance from Joan Pisani. The Task Force has been meeting twice a week in preparation for the community workshop which is scheduled for June 8th. The workshop is intended to last four hours. The community has been invited to attend and to participate in the workshop. It is planned to have all the participants break up into small groups of between 6 to 12 members each and to discuss and prioritize additional recreation and park facilities needs for the City. The groups will be balanced in terms of interest so that a variety of interests will be represented in each group. Members of each group will be able to indicate their individual priorities but will have to choose at least four projects and will be able to weight projects so that no project receives more than 50% of the funding available for all projects. Facilitation of the groups will be assisted by Richard Hughes. Each group will have both a recorder and a facilitator. Vice Mayor Moran is charged with training the facilitators for the day. At the end of the small group sessions the City Council Minutes May 21, 1996 large group will reform to have the res ,ts of the small group reported out. This information will then be us ~ by the Parks and Recreation Commission to finalize its report to the City Council on facility development priorities for the City. t' 6. 'Cars Parked for Sale on Public St ets vice Mayor Moran indicates there is con ~rn in the community about the growing number of cars being parked fo~ ~he purpose of sale in certain areas of the City, particularly alongt ~ratoga-Los Gatos Road in the s ~e sole purpose of advertising same for sale is tending to attract mo] ]vehicles parked for the same purpose. She feels that this activity a eds to be dealt with before it c c s possible remedies an !grees to try limiting parking in these areas by prohibiting parking.~ tween the hours of 9 AM and 3 PM daily. The Public Works Director 1 ~nstructed to proceed to post the areas as appropriate and is auth8 [zed to also post additional areas in the City as he deems necessar~ to address this problem. 7. Letter from County Housing and ;ommunlty Development Office requesting notification whether ~atoga elects to exclude its population from the Urban County By consensus the Council instructs t] City Manager to notify the County of its intention to remain in t] Urban County program for the next three year funding cycle. 8. Council Vacation Schedule By consensus Council agrees to cancelli] .~the regular meeting of August 21st and not having an adjourned regu~ !r session on August 27th as previously determined when the master me ~ing calendar was approved for 1996 on December 6, 1995. 9. Coffee Service Councilmember Burger inquires if the Ci ~should take advantage of the 30 day free coffee service offer being ~e by Starbucks. The Council declines to have the City participate ~the offer. 10. Chamber of Commerce Board Meeting~ Councilmember Burger suggests the City ~uncil consider appointing an alternate to the Mayor to attend Cham] ~ of Commerce Board meetings when the Mayor has a conflict and can )t attend. vice Mayor Moran indicates that she currently has an [r District Board Committee assignment which conflicts with the Ch~ ~er Board meeting date of the second Wednesday of the month at noon !nd can not attend until her committee assignment is over. It is ac ied that Councilmember Burger will call the Mayor and Vice Mayor to ~ ~if they can be in attendance and if not she will represent the Counf 11. Agency Assignment Reports Councilmember Wolfe reports that he a .ended the Hakone Foundation Board meeting and that the SBDC meeti2 [next week will go over the draft report from Dave Kilbourne on a ba ~iness marketing strategy for Saratoga. Councilmember Burger reports that she a~ !ended the KSAR Board meeting and that two new members have been chos[~for the Board and they will be sworn in by the Mayor at the June 5t~ ~ouncil meeting. She reports on her attendance at the Library JPA B ~rd meeting where Supervisor McKenna was elected chair for the remain~ ir of the calendar year, a new ~ine and fee schedul.e was adopted, t iannual assessment rate was 3 n ldecisions made through the s r d e [operation of the assessment. appeals process in this, the first year ~ She reports on her attendance at the SA~ 'C meeting where new officers were elected with most of the officera ~being reelected for another . City council Minutes 4 May 21, 1996 sessions rather than regular sessions so that questions can be gotten out of the way before formal consideration of issues dealing with personnel. By consensus the Council agrees with Councilmember Tucker that this should be a matter of practice and the City Manager is so instructed but it does not feel that a policy to that effect is in order. The Council commends the Public Works Director's work with Mr. Wilten in dealing with the assessments for the Landscaping and Lighting District. ~3. Adjournment The meeting was adjourned at 9:44 PM. Respectfully submitted, Harry R. c City Clerk City Counoll Minutes 3 May 21, 1996 term. Councilmember Tucker reports that ~cause of schedule conflicts with work it is difficult for her [ attend meetings of the Water Commission. Public Works Director ierlin reports that he does attend most of the meetings and Council a~ !es that Mr. Perlin does a good job representing the City in Councilme ~er Tucker's absence, keeping the City properly advised of the issu~ [being discussed by the Board. Mayor Jacobs reports that Congress~ n Campbell has committed to be the speaker at the 4th of July celebra] ~n, that the Civil War reenactment group has also committed to attend ~d that overall the events for the day are firming up nicely. ort Councilmember Burger rep s that ~ ~ Fire District Building Committee would like to meet with the Coun~ 1 on July 23rd to report to the Council on plans and progress ta iconstruct a replacement for the o he Vice Mayor Moran reports n r a~ endance at the Watershed Festival and states the event Was well atte~ id. She reports that at the Cities Association meeting they heard a p~ ~entation by Joint Venture Silicon Valley as to its activities in prom] ring the economy of the Santa Clara Valley. She reports that she e =ended the Sister City Committee meeting and that, to date, they he !had no response to their inquiry to Stratford-on-Avon regarding a ~ssible sister city relationship. She reports on her attendance at t] !Traffic Authority PAB, indicating that the Traffic Authority will go ~t of business next spring and that starting in July, the widening of !outs 17 north of Highway 85 will begin with construction lasting th] ~gh Thanksgiving. Route 17 will be widened from four lanes to six lan'~in this area. Councilmember Tucker reports tha ~the City of Oakland is seeking support for enactment of an ordinal ~ banning the sale of "junk guns", by requesting other cities to ado[ 'similar ordinances. The Council concluded that since there are no! bmmercial gun dealers in Saratoga such an ordinance is not necessary~! Vice Mayor Moran inquires as to t i status of the petition received recently from the residents of Re ~nwood concerning bus and vehicle city Manager reports thatcopies i de !o Captain Wilson and to the Public .... , Works Director w~th lnstructl s i contact the school to review the situation and to have the marts taken up by the Public Safety Commission. Vice Mayor Moran reports thaSnsh~ has participated in the "adopt a tree" program, the tree has been p hted in front of her house and her family is maintaining it. She i !cates that scouts are needed to identify candidate locations for ~dditional trees in the various neighborhoods in the City and to ~ntact the adjacent residents to determine their interest in partici iting in the program. She suggests that the members of the Council cot ~der assuming such a role as a way to promote the program in addition ~o press coverage. 12. Self-Evaluation of Previous M itings Mayor Jacobs brought up the issue c ~reopening the Warner Hutton House which was discussed at the May 7th! !eeting with the Youth Commission. It was noted that this may be in onflict with efforts to rent the house for functions. The Mayor ~ ~ls that the City owes it to the teens to have another place if the Warher Hutton House is not available. There was discussion n the need to find the money to 1 b r ~he has received feedback that the last two Town Hall meetings contai~ ~d too much lecture and not enough dialogue with the community. Cou ~il agrees that this is something they need to pay attention to at f !ure meetings. Councilmember Tucker asks that in ~e future the Council agree, as a matter of policy, that personnel is ~es be discussed first at adjourned