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Home My WebLink About07-03-1996 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, July 3, 1996 - 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting 7:30 - Pledge of Allegiance led by Wayne Dippel 1. ROLL CALL Councilmembers Present: Councilmembers Burger, Moran, Tucker (arrived at 7:46 p.m.), Wolfe and Mayor Jacobs Staff Present: City Manager Peacock, City Attorney Riback, Public Works Director Perlin, and Recreation Director Pisani 2. CEREMONIAL ITEMS A. Resolution appointing Wayne Dippel to Finance Advisory Committee MORAN/BURGER TO APPROVE RESOLUTION NO. 96-39 APPOINTING WAYNE DIPPEL TO PINANCE ADVISORY COMMITTEE. PASSED 4-0. B. Administration of Oath of Office to Mr. Dippel Mayor Jacobs administered the Oath of Office. C. Resolution commending Gay Crawford for service on KSAR community Access Foundation Board BURGER/WOLFE TO APPROVE RESOLUTION COMMENDING GAY CRAWFORD FOR SERVICE ON KSAR COMMUNITY ACCESS FOUNDATION BOARD. PASSED 4-0. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA City Manager Peacock reported that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on June 28. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS - None. B. COMMUNICATIONS FROM COMMISSIONS - None. C. WRITTEN COMMUNICATIONS - None. 5. CONSENT CALENDAR A. Previously-Discussed Items 1) Resolution 96-40 on Costa Appeal heard 6/19 2) Resolution 96-41 on Navico Appeal heard 6/19 3) Ordinance 71-164 amending Municipal Code Section 15.100 regarding Discharge of Weapons in city of Saratoga (second reading and adoption, waiving reading in full) City Attorney Riback informed Mayor Jacobs that a positive vote on the resolutions does not mean that he was in favor of the action taken but means that the resolutions properly memorialize the actions taken. BURGER/WOLFE TO APPROVE CONSENT CALENDAR ITEMS 5.A., i THROUGH 3. PASSED 4-0. B. New Items 1) Planning commission Actions, 6/26 - Note and file. 2) Library commission Minutes, 4/24; 5/22 - Note and file. City council Minutes 2 July 3, 1996 3) Publlc Safety Commission, 4/8~ 5/13 - Note and file. 4) Finance Advisory Committee Minutes, 4/15 Note and file. 5) Resolutlon MV-222 prohibiting parking on portions of Saratoga-Los Gatos Rd. 6) Commission Attendance Reports 7) Memo Authorizing Publicity for Upcoming Hearings -No hearings yet scheduled for July 17. S) Approval of Check Register 9) Resolution 96-42 amending 1996-97 budget for July 4 Celebration 10)Resolution 96-43 calling General Election for November 5, 1996, and requesting services of Registrar of Voters 11) Request for Amicus Participation in Case of Citizens for Responsible Government vs. the city of Albany WOLFE/MORAN TO APPROVE CONSENT CALENDAR ITEMS 5.S. I THROUGH 11. PASSED 4-0. C. CLAIMS AGAINST THE CITY - None. 6. PUBLIC HEARINGS - None. 7. OLD BUSINESS A. Fall Reopening of the Warner Mutton House After-School Program and Continuing "The Boneyard,, Recreation Director Pisani announced that members of the Youth Commission would be present at 8:00 p.m. to make a presentation. Mayor Jacobs announced they would return to this item at that time. 8.. NEW BUSINESS A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications - None. B. Award of Construction Contract for 1996 Pavement Management Program (bids to be opened July 2) Public Works Director Perlin reviewed the report on the bids received. Three contractors submitted bids and C. F. Archibald had the low bid of $704,361.75. Mr. Perlin summarized the highlights of the year's pavement management program. He s~id he had worked with the contractor in the past. The paving on Prospect will be on Saratoga's side of the street only. They have coordinated between the paving and the signal installation and are working with the utilities. NOTE: At 7:46 p.m. Councilmember Tucker arrived. MORAN/BURGER TO DECLARE C. F. ARCHIBALD TO BE LOWEST RESPONSIBLE BIDDER. PASSED 5-0. MORAN/BURGER TO AWARD THE CONTRACT TO C. F. ARCHIBALD IN THE AMOUNT OF $704,361.75. PASSED 5-0. MORAN/BURGER TO AUTHORIZE ISSUANCE OF CHANGE ORDERS NOT TO EXCEED $40,000. PASSED 5-0. 9. ROUTINE MATTERS A. Approval of Minutes - 6/19 MORAN/WOLFE TO APPROVE THE MINUTES OF THE JUNE 19, 1996 COUNCIL MEETING. PASSED 5-0. City Council Minutes 3 July 3, 1996 Mayor Jacobs moved the agenda to item 7.A. 7. OLD BUSINESS A. Fall Reopening of the Warner Hutton House After-School Program and Continuing "The Boneyard,, Recreation Director Pisani turned the presentation over to members of the Youth Oommission. Brian Luskey, 21185 Tollgate Road, said their feelings reflect discussions held during the joint meeting on June 8. He said it made them feel that they have adults on their side. The task force met two weeks ago and there was a lot of parent support for teen events, mainly focusing on reopening the teen center. In addition, they had a petition requesting reopening of the center signed by 150 adults and students. Only two Commission members circulated the petition. Dave Mount, 14720 Farwell Avenue, said they have been getting feedback from teens since the center closed saying they need a place to go. There have been articles in the newspaper saying there is no place to go. They opened the Boneyard which has been extremely successful for a Saturday night drop in for high school students. They have been getting area bands to play there. It is becoming a place teens go in Saratoga. When the teen center was open as a free drop in program lots of kids came and went and it was the epitome of a good teen center. They want to reopen it in that fashion and they have ideas for fund raising including becoming a non profit organization. If they do they will be able to raise money for themselves which could be directed specifically to the teen center dances. Some of the fundraising ideas are a father-son or father-daughter golf tournament, an ice cream social or car washes. He said the dances also raise a fair amount of money. Two years ago, not as many kids knew about the Youth Commission as do now. They will get on school mailing lists and will ask for donations to renovate the house. Commission members are excited about this project. Sara Adolphson, 19955 Herriman Avenue, reflected that they have a lot a parent support, and dads are willing to put on the golf tournament and make donations. She saidlthey are excited and have been meeting regularly and discussing plans. Susan Ghassemi, 19624 Braemar Drive, presented the petition to reopen the Warren Hutton house. She said they got the signatures on a day's notice. Recreation Director Pisani reviewed her report. The largest portion of the cost is staffing. She said they need to have two people on duty when the center is open. They have thought about internships for college students. In addition, parents have volunteered. No date has been set for the golf tournament. She said some parents are working on the application for non profit status. Councilmember Tucker said that when they have their non profit status, they can apply for matching funds from corporations. Councilmember Burger said she heartily supported the idea of reopening the teen center but thought Council needed to put together a policy statement and make a firm commitment as to whether the house is to used for rentals or be.a teen center. Recreation Director Pisani described how the house had been used by those renting for weddings, etc., as well as some of the difficulties in renting the inside of the building. She said if it is to be reopened as a teen center in the fall, they need to get the word out now. Discussion followed regarding potential shared uses of the house and yard area. There are currently classes and meetings in the house. WOLFE MOVED TO DIRECT STAFF TO REOPEN THE WARNER HUTTON HOUSE AFTER- City Councll Minutes 4 July 3, 1996 SCHOOL PROGRAM IN SEPTEMBER 1996 AND CONTINUE TO FUND THE BONEYARD FOR THE HIGH SCHOOL STUDENTS. Mayor Jacobs suggested a different approach and that is that City Council put up half of the $16,900 needed and fund the first half of the year. This would be a challenge to the community to meet them halfway. He said he believed the community could even fund it for year round. He said Council was the genesis of the.~Boneyard" and described how it came about. He commended the Youth Commission and said getting bands to play free is not easy. The center benefits not just teens but the whole community. Councilmember Moran said she thought the Mayor's idea would work because the Commission already has a strategy that makes raising 50% of the funding a realistic goal. City Manager Peacock told Council what options they had. WOLFE/BURGER TO DIRECT STAFF TO AMEND THE BUDGET TO TRANSFER $8,500 FROM THE APPROPRIATIONS CONTINGENCY TO THE YOUTH SERVICES BUDGET, TO AMEND THE YOUTH SERVICES BUDGET BY $16,900, AND TO AUTHORIZE THE RECREATION DIRECTOR TO DO THE NECESSARY HIRING. PASSED 5-0. Mayor Jacobs thanked the Youth Commission for being here and for being respectful and cooperative.. He said Council appreciates working with them. Mayor Jacobs moved the agenda to Item 10. 10. CITY COUNCIL ITEMS A. Agenda items for adjourned regular meeting 7/23 1) Quarterly Budget Review 2) Joint meeting with Saratoga Fire District to discuss new Fire Station City Manager Peacock said item 1 will include the fourth quarter of last year and post utility tax budget scenarios. B. Other Mayor Jacobs said he met with Capt. Wilson of the Sheriff's Department who had agreed that~the Sheriff would speak at the next town hall meeting on October 5. He asked staff to invite a representative from the fire department as well. He said during his discussion with Capt. Wilson they talked about speed bumps and about the City not making changes, such as adding stop signs, before talking with the Sheriff's Department. Councilmember Moran announced that July 31 there will be a meeting to welcome exchange students from Japan. She said the City might get an equity distribution from the Transit Assist organization when they dispose of their vehicles. She suggested that Councilmembers report their vacation schedules to the City Manager so that they will know when a quorum is available. City Attorney Riback said the purpose of the scheduled closed session was to discuss the results of the hearing Monday in the Friends of Nelson Gardens matter. However, they have not received a ruling so there is no need for the closed session. Councilmember Wolfe said he was looking forward to celebrating the hometown 4th of July at Villa Montalvo. City Manager Peacock said people should park free at West Valley College and take the free shuttle. No one can drive to Villa Montalvo except those who can park in the handicap spots. At 8:27 p.m. Council adjourned to 8:30 a.m. on Friday, July 5, for a site visit at the Gateway Area of Saratoga starting at the Front City Council Minutes 5 July 3, 1996 Window, 12378 S. Saratoga-Sunnyvale Road, then to next meeting at 7:00 p.m. on Tuesday, July 9, at Senior Day Care Center, 19655 Allendale Avenue. Respectfully submitted, Minutes Clerk