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HomeMy WebLinkAbout01-07-1997 City Council Minutes HINUTES SledSTOGA CITY COUNCIL TIME: Tuesday, January 7, 1997- 6:00 p.m. PLACE: Administration Conference Room, 13777 Fruitvale Avenue TYPE: Adjourned Regular Meeting Mayor Moran called the meeting to order at 6:00 PM. 1. Roll Call Councilmembers Present: Mayor Moran, Vice Mayor Wolfe, Councilmembers Bogosian, Jacobs and Shaw. Staff Present: City Manager Peacock, City Attorney Riback, Public Works Director Perlin 2. Report of City Clerk on Posting of Agenda The City Clerk reports that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on January 3. The notice of adjournment from the December 18 Council meeting was properly posted on December 19. 3. Oral Communications from the Public on Non-Agendized Items - None. 4. Closed session pursuant to Government Code Section 54956.92 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Name of case: san Francisco Baykeepers v. city of Saratoga The City Council adjourned to closed session at 6:02 PM. Council reconvenes into open session at 7:08 PM, announcing that the litigation matter is continued to January 21, 1997. The City Manager requests that the City Council add an item to the agenda on an urgency basis to declare a state of local emergency due to the recent storms, an action which must be taken before the next scheduled City Council meeting. It is moved by Councilman Jacobs, seconded by Vice Mayor Wolfe to add this item to the agenda on an urgency basis. Motion passes 5-0. The City Manager presents Resolution No. 97-01, Resolution of the City Council of the City of Saratoga Proclaiming Existence of a Local Emergency in the City of Saratoga, California and Requesting Governor to (1) Proclaim a State of Emergency; and (2) Request a Presidential Declaration. It is moved by Vice Mayor Wolfe, seconded by Councilman Bogosian to adopt the resolution. Motion passes 5-0. 5. Joint Meeting with Library commission Commissioners Present: Chairwoman Manzo, Commissioners Ceppos, Foscato, Grantham, McLaughlin, Sessler and Towse. Staff Present: City Manager and Administrative Analyst Jacobs Mayor Moran welcomes the members of the commission to the joint meeting and indicates that the Council has received and read the commission's report on the future of the library and its needs. A. Proposal for Expansion of Library Commission Chair Manzo presents the City Council with a proposal to expand the current libraryby 20,000 square feet. It requests that the City Council place a bond measure on the ballot to fund an expansion and to request funding from the County Library Joint Powers Agency to provide funding for initial architectural renderings. Should the City Council agree to these requests then a letter to the JPA from the Mayor should be sent as soon as possible so that the City can receive the earliest consideration from the Agency. The City Council agrees that it will support this request and take the necessary action to 1)send a letter to the JPA and 2) place an appropriate ballot measure on the ballot for the June 1998 election. The Commission then discusses the next step in terms of selecting an City Council Minutes 2 January7, 1997 architect to do the initial renderings of the project. Several options are discussed and the one which seems to receive the most favor is to have the Commission act as a selection committee with ex-officio assistance from other commissions as required, noting that.the final decision to retain the architect will be the responsibility of the City Council. Council suggests that the Commission develop a proposal on how to proceed with the Commission acting as the selection committee and to return to the City Council when a final proposal on how to proceed is developed for Council ratification. The Commission agrees to provide such a proposal. B. Other The Commission reports that there is now at least a temporary solution to the book drop problem. It is being temporarily expanded to improve its usefulness to the community. 6. Self-Evaluation of Previous Meeting There was no discussion concerning the December 18th meeting. Discussion concerning the January 6th meeting was as follows. There needs to be a bigger room for the January 13th meeting or more chairs, placed closer up need to be provided in the Senior Care Center room. Staff needs to have a table set up at the entrance to the meeting room for copies of reports and documents. For the next meeting staff is to make extra copies of the various documents prepared for the meeting. Council asks the City Manager to revise the schedule on services and costs to exclude all areas which are not now funded through the general fund and to provide same for the January 13th meeting. The City Manager indicates he and the Finance Director have also discussed grouping services with associated/related revenues as a way of showing what parts of the general fund relate to specific services and which are solely dependent on taxes and non-specific fees, charges, and miscellaneous revenue sources. Mayor Moran requests that the staff prepare discussion sheets on each of the staff budget reduction scenarios in preparation for the meeting of February 3rd. The City Manager indicates that the Public Works Director has reminded 'him that, should Measure B survive any court challenges, the City would receive, for the next 9 years, about $150,000 a year in additional revenue for street purposes and this should be factored into any budget proposal. He also asks Council to instruct him as to the release of the COPS funding, noting that Council had determined not to authorize spending pending the outcome of the Utility User Tax election. If the Council is not going to cut law enforcement services during the remainder of this fiscal year then the $68,000 will be able to be spent on non- recurring cost items. Council agrees to authorize the release of the money for purposes previously approved by the Council. 7. Agency Assignment Reports Vice Mayor Wolfe reports that he will be appointed to the Administration and Finance Committee of the County Transportation Authority. 8. Other - None. 9. Adjournment at 9:00 PM to 7:00 PM on Monday January 13, for further discussions on the budget and then to a closed session at 6:30 p.m. on Wednesday, January 15, pursuant to Government Code Section 54957 for PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City Manager in the Administration Conference Room. Respectfully submitted,