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HomeMy WebLinkAbout04-16-1997 City Council Minutes NINUTES SARATOCu% CITY COUNCIL TIME: Wednesday, April 16, 1997 - 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue TYPE: Regular meeting 7:00 p.m. - Closed Session pursuant to ~overnment Code Section 54956.9 (a)~ CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION. Name of Case: Green Valley Disposal/GuadalupeLandfill vs. City of Saratoga - Administration Conference Room, 13777 Fruitvale Avenue. In open session, Mayor Moran announced that no decisions were made in closed session. 7:30 - Pledge of Allegiance - Led by Jorge Alleyne, PG&E customer support. 1. ROLL CALL Councilmembers Present: Mayor Moran, Vice Mayor Wolfe, and Councilmembers Bogosian, Jacobs, and Shaw. Staff Present: Acting City Manager Perlin and City Attorney Riback. Mayor Moran reported on her trip to Saratoga's sister city, Muko- shi, Japan. She said she traveled with 43 members of the sister city committee and described the activities undertaken by the group. She invited anyone interested in the City';s Sister City relationship to attend the upcoming Sister City Committee potluck dinner. 2. CEREMONIAL ITEMS A. Proclamations for Saratoga Amateur Radio Group and Volunteers Anne Campbell, Bernlce Gianslracusa, Mildred Hoffman, and Jack Stephenson. JACOBS/SHAW TO APPROVE PROCLAMATION CONCERNING THE SARATOGAAMATEUR RADIO GROUP. PASSED 5-0. Mayor Moran presented the proclamation to Lou de Give, who represented the Saratoga Hams group. WOLFE/BOGOSIAN TO APPROVE PROCLAMATION8 EXPRESSING GRATITUDE AND PROCLAIMING ANNE CAMPBELL, BERNICE GIAMSIRACUBA, MILDRED HOFFMAN, AND JACK STEPHENSON SUPER VOLUNTEERS FOR THE CITY OF SARATOGA. PASSED 5-0. Mayor Moran presented proclamations to all recipients named above. B. Resolution reappointing Libtax7 Commissioners Ceppos, Granthamw and Towse. JACOBS/SHAW TO ADOPT RESOLUTION 97-18. PASSED 5-0. C. Administration of Oath of Office to Comm{ssioners. Since none of the reappointed Library Commissioners were present, staff is to administer Oath of Office at a later date. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA The City Clerk reported that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on April 11. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS There was no one present who wished to speak. City Council Minutes 2 April 16, 1997 B. COMMUNICATION8 FROM COMMISSIONS - None. C. WRITTEN COMMUNICATIONS 1) Tom Moran, Saratoga Community Access Cable =v Foundation, requesting reconsideration of decision on use of Cable TV restitution funds. Acting City Manager Perlin presented the staff report notin~ that staff supports the request. WOLFE/SHAW TO RECONSIDER COUNCIL'S PREVIOUS ACTION8 AUTHORIZING USE OF THE CATV REFUND TRUST ACCOUNT. PASSED 5-0. WOLFE/SHAW TO AUTHORIZE TRANSFER OF THE ENTIRE CATV 'REFUND TRUST ACCOUNT TO KSAR IN EXCHANGE FOR OUTFITTING THE ADULT DAY CARE CENTER FOR BROADCASTING ADJOURNED CITY COUNCIL HEETINGS~ AND FOR PROVIDING FUTURE STAFFING TO BROADCAST BOTH ADJOURNED COUNCIL MEETINGS AND PLANNING COMMISSION MEETINGS whEN REQUESTED BY THE CITY. (FOLLOWING DISCUSSION LATER IN THE HEETING~ THE MOTION WAS WITHDRAWN.) Councilmember Bogosian stated he would like additional information such as what guarantee exists that the operating costs would be covered and that the funds would not be going toward equipment. He questioned how the City would address the issue of KSAR exhausting the funds and coming back to the City for additional monies. He said the Council has a fiduciary responsibility in this matter and he would require more specific information before considering transferring the funds to KSAR. Vice Mayor Wolf~ asked whether there would be reports from KSAR on a regular basis. Acting Manager Perlin responded there would be periodic reports from the KSAR Board. However, he suggested that perhaps it would be best to put the specifics in writing and bring it back to the Council. Councilmember Bogosian requested a procedure for KSAR reporting to the Council and also a commitment in writing as to where the money would be spent. Considering the City's budgetary circumstances, he said he would want to make sure that this is the most cost efficient method for the City to achieve its objectives. Mayor Moran conveyed that although the City has two representatives on the KSAR Board and the Council basically supports KSAR's proposal, the Council would also like to have an outline of KSAR'S plans regarding the Emergency Operations Center equipment. Councilmember Jacobs expressed that he was not opposed to the concept, however the proposal needed something more Concrete. Responding to Councilmember Bogosian's question regarding KSAR's funding, Councilmember Shaw stated that most funding came from the television cable franchise. Forty percent of annual fees are given to the Board to operate KSAR. He noted that the KSAR Board is comprised of 2 members from West Valley College, 2 members from the community, and two members from city government (Saratoga's City Manager and a member of the City Council.) FOLLOWING DISCUSSION, WOLFE/SHAW WITHDREW MOTION. CONSENSUS WAS TO TABLE THE AUTHORIZATION OF THE TRANSFER OF FUNDS UNTIL AFTER THE NEXT KSABBOARDMEETING. 5. CONSENT CALENDAR A. Previgusly-Discussed Items 1. Resolution 96-65.1 appointing Librar~ Expansion Committee Member and Changing Valley Transportation Authority PAC Representative. City Council Minutes 3 April 16, 1997 WOLFE/JACOBS TO ADOPT RESOLUTION NO. 96-65.1. PASSED 5-0. B. New Items 1) Plauning Commission Actions, 4/9 -- Note and file. 2) Parks and Recreation commission Minutes, 3/3 -- Note and file. 3) Memo Authorizing Publicity for Upcoming Hearings - No hearings scheduled for May 7. 4) Approval of Agreements with Santa Clara Valley Transportation Authority and ALTRANS concerning Saratoga K-12 Trip Reduction Program. 5) Resolution 97-19 accepting offer of dedication of easement and right of way for public street purposes (Wood Bank Way). 6) Final Map Approval, Tr. 8916, 6 lots, at 13397 8ouse Lane (Owners: Kirk, Hammond, Mussalem). 7). Authorization to issue change order to construction contract with Pacific Parks Landscaping (CIP 9601) in the amount of $43,225 for Saratoga Avenue median landscape renovations. S) Resolution 96-42.11 amending FY 96-97 budget by making various changes to revenues and expenditures. 9) City Financial Reports for March: a) Treasurer,s Report - Receive and file. b) Investment Report - Receive and file. c) Financial Report - Receive and file. d) Quarterly Quarry Creek Trust Report. 10) Approval of Check Register. WOLFE/JACOBS TO APPROVE CONSENT CALENDAR ITEM~ 5.B.1. THROUGH 10. PASSED 5-0. C. CLAIMS AGAINST THE CITY - None. 6. PUBLIC HEARINGS - None. 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications - None. 7. OLD BUSINESS - None. 8. NEW BUSINESS - None. 9. ROUTINE MATTERS A. Approval of Minutes - 4/27 4/S JACOBS/WOLFE TO APPROVE MINUTES OF 4/2 AND 4/8 AS SUBMITTED. PAS8ED 4-0-1 (MORAN ABSTAINED,) 10. CITY COUNCIL ITEMS A. Ageride items for budget workshop 4/22 1. TEA Update 2. Development fees - legal limitations and allocation of costs to development-related activities City Council Minutes · April 16, 1997 3. Status of ancillary arrangements affecting revenues and expenditures a. SRO b. crossing Guards c. Code Enforcement d. 8heriff,s Contract e. Refuse Franchise f. Hakone Gardens g. Heritage Orchard h. Little League i. CATV 4. ,Impacts of reorganization proposal on service deliver~ 5. Approval of reorganization plan Additional direction to staff on development of FY 97-9S and FY 9S-99 budgets Mayor Moran and Acting City Manager Perlin responded to ..... C~unc~j~mh~Rn~n~!Rn~_ml~tlnn~=~aardj.na~H~r_~a~_O~chard=and City Council Minutes 2 ~pril 8, 1997 them. Perhaps they could meet less frequently and rely more on subcommittee work.. The real value of SBDC is in affording an opportunity for business owners, City Council an staff,. and residents to get together and informally discuss issues. Pat Andreson notes importance of maintaining City involvement and continuing to work together. Vice Mayor Wolfe Suggests continuing the discussion at the next SBDC meeting. c. Cooperation of Cb~mher of Commerce with Honor Saratoga USA Vice Mayor Wolfe will be mailing information packets to the other 17 communities named Saratoga in the USA. This year marks the 220th anniversary of the Battle of Saratoga. Our Saratoga is the largest and finest of them all. 5. Resolutlon 97J11.3A of Intention to Order Assessments and Setting Public Meeting and Public Hearing Dates - Landscaping and Lighting District LLA-1 Acting City Manager Perlin explains change in date of public hearing from May 21 to June 4. JACOBS/SHAW MOVE TO ADOPT RESOLUTION 97-11.3A. Passed 4-0 (Moran absent) ~ 6. Self-EValuatlon of Previous Meeting - No comments. 7. Agency Assignment Reports Councilmember Shaw', noted there was a Community Access Television B.oard meeting this week. Will reexamine restitution fund. Concerning the Saratoga Area Senior Coordinating Council, he noted a letter received from them concerning maintenance of assets. 8. Other : A. Distribution of City Council Packets Councilmember Bogosian likes getting the packets as soon as possible. Councilmember Jacobs feels adjourned meeting packets can be mailed, but wants regular meeting packets delivered. CoUncilmember Shaw would be willing to pick hi~ up on Friday afternoon if called. B. Discussion of Heed for April 26 Town Hall Meeting Consensus is not' to have Town Hall Meeting. Als6 move Hakone Foundation joint meeting to May 27.