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HomeMy WebLinkAbout07-22-1997 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIMES Tuesday, July 22, 1997 - 6:30 p.m. PLACE: Adult Day Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting/Joint Meeting with Parks and Recreation Commission Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE PERFORMANCE EVALUATION - 6:30 p.m. Title: City Attorney and, pursuant to Government Code Section 54956.9(a): CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Name of cases: Guadalupe Rubbish Co. v. Saratoga; Green Valley Disposal Co. v. Saratoga; Warfel v. Saratoga; Bloxham v. Saratoga; San Francisco Baykeepers v. Saratoga; San Francisco Baykeepers v. California State Water Resources Control Bd.; Saratoga v. West Valley Community College and, pursuant to Government Code Section 54956.9(b): CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION in one case (added to agenda) After the closed sessions, the Mayor announced that no actions had been taken. 1. Roll Call - 7:34 p.m. Councilmembers Jacobs and Shaw and Mayor Moran were present; Councilmembers Bogosian and Wolfe were absent. Also present were Parks and Recreation Commissioners Clabeaux, Crotty and Swan and Chair Whitney and Vice Chair Olsen. Staff members present were Interim City Manager Perlin, Administrative Services Director Fil, Public Services Assistant Reeve, and Deputy City Clerk Cory. 2. Report of City Clerk on Posting of Agenda PUrsuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 18. The notice of adjournment from the July 16 Council meeting was properly posted on July 17. 3. Oral Communications from the Public on Non-Agendized Items - None 4. Joint Meeting with Parks and Recreation Commission A. Discussion of Use of Interest from Parks Development Fund Mr. Perlin introduced Paula Reeve as the new staff liaison for the Parks and Recreation Commission. Mr. Fil explained the use of the Parks Development Fund interest for parks maintenance in the past and its expected use in the future. In response to Mayor Moran, he explained the increase in park maintenance costs, much of which was due to a revised procedure for allocating indirect costs. He and Mr. Perlin answered further questions from the Commissioners and Councilmembers. B. Discussion of Revised Park Priorities as recommended by the Commission Mr. Perlin reviewed the materials provided in the information packet. Darwin Barrett, 14050 Marilyn Lane, opposed spending money for a pool as proposed by Principal Skelly of Saratoga High School. A resident of McCullough Ave. objected to such a pool because presumably she would not get full access to it if it were restricted to use by those within the current boundaries of the school district. Phil Newlin, 12425 Woodside Dr., concurred. Debbie Lillo, 12054 Christie Lane, favored the recommendations of the Commission, as did Carolyn Drozdiak, 19353 Melinda Circle, who also urged that the money be spent for children's needs guickly. City Councll Minutes July 22, 1997 Rob Piper, 20901 Old Santa Cruz Highway, Los Gatos, spoke as president of a girls' softball association. He felt the playing fields needed work by the City and stated his association had done some maintenance work. Jill Hunter, 20606 Lomita, addressed the school district boundary question, saying that there were no cities in Santa Clara County whose boundaries coincided with school boundaries except Palo Alto. Commissioner Crotty stated it was difficult for Saratogans in the Campbell School District to work with and get the support they need from Campbell institutions. Councilmembers then discussed the park project priorities with the Commissioners. There was consensus to amend the priority list. In priority order, the projects will be Playfield Improvements at Existing School Sites, Wildwood Park Restrooms, Heritage Orchard Improvements, Warner Hutton House Improvements, Kevin Moran Park/Gardiner Park Play Areas, Trail Improvements, and Community Center Facility Renovation. Hakone Restroom and Hakone Handrail System were removed from the list because they are already being done. Mayor Moran felt the list should be apprcved without specific dollar amounts. She noted that the Council may want to revisit the list later. Concerning the playfields, Mr. Perlin pointed out that the staff would have the resources to work on only one field at one site at one time. In response to Chairperson Whitney, Mayor Moran said that the Commission need not work on the pool proposed by Principal Skelly. Any work on the pool would be done by staff, and the Commission should work on the other priorities. C. Other - None. 5. Discussion of Possible Change of Location of CityCouncil Meetings Mr. Perlin noted that using the Multi-Purpose Room of the Community Center would result in loss of revenue from classes. However, the room could be made into a meeting room for all commissions and the Council and be rented during the day to paying groups. With a modest investment in modifications, it could be made into an accessible, gracious room with better audio-visual capabilities. There was consensus to conduct the August 6 meeting in the Multi- Purpose Room of the Community Center if the room can be properly set up to televise the meeting.. This will be done on a trial basis for the Council meeting and the August. 13 Planning Commission meeting to determine whether the room is suitable for such use permanently. Gladys Armstrong commented that Hugh Hexamer had done a great deal of research on meeting room furniture which might be useful to the City. 6. 9th Amendment to Ca1 ID Agreement (continued from 7/16) Mr. Perlin reviewed the history of the Cal ID agreement. He explained that the apparent fact that the City of San Jose did not contribute monetarily to the program was inaccurate because they administered the program and had paid for start-up costs. He also addressed the need for seven technicians. Mr. Perlin will have the City Managers Association discuss this issue at a future meeting. SHAW/JACOBS MOVED TO AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT. Passed 3-0. 7. Award of Contract for Pavement Management SRAW/JACOBS MOVED TO DECLARE O'GRADY PAVING THE LOWEST RESPONSIBLE BIDDER. Passed 3-0. City Council Minutes 3 July 22, 1997 JACOBS/SHAW MOVED TO AWARD CONTRACT TO O'GRADY IN THE AMOUNT OF $207,013. Passed 3-0. SHAW/JACOBS MOVED TO AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS UP TO $20,000. Passed 3-0. 8. Self-Evaluation of Previous Meetings - June 18, July 2, July 16 In addition to the above three meetings, Council reviewed the agendas of six meetings from February 3 through May 27 at which the budget had been discussed. In general the Council felt the budget process had proceeded satisfactorily and that the staff had done a good job. Mr. Perlin noted that the budget process was different this time because it was of necessity revenue-driven. 9. Agency Assignment Reports Councilmember Shaw brought up the Valley Transportation Authority plan for developer fees. Mr. Perlin replied that he planned to have a representative from VTA speak to the Council on a Tuesday concerning the Countywide Deficiency Plan, the implications of which are enormous. Mayor Moran noted that the purpose of the Plan is not to improve matters, but to prevent them from becoming much worse. Mayor Moran then stated that a vendor of financial plans is urging the West Valley Sanitation District to engage in a money-raising endeavor which may be questionable. Mr. Perlin suggested that the West Valley Mayors and Managers group could be informed and perhaps have one or two city finance directors look at it. 10. Other Mayor Moran stated that Mr. Perrywould like a response on the proposed City Manager recruitment brochure by Friday. 11. Adjournment The meeting was adjourned at 10:15 p.m. Respectfully submitted, Grace E. Cory ~ Deputy City Clerk