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Home My WebLink About10-01-1997 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, October 1, 1997 - 5:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting 5:30 p.m. Portable Structure behind Civic Theater Review of proposed paint scheme for Community Center, Civic Theater, and City Hall Councilmembers discussed the proposed paint scheme and decided to use a gray tone. Another meeting will be held on October 7 to determine the exact shade. Closed Session - 6:00 in Administration Conference Room, 13777 Fruitvale Avenue pursuant to Government Code Section 54957: PUBLIC EMPLOYMENT - Meeting with Recruiter Title: City Manager Mayor's Report on Closed Session: Mayor Moran reported that no action had been taken. 7:30 - Pledge of Allegiance - Led by Justin Gardner. 1. ROLL CALL 'Councilmembers Bogosian, Shaw, and Mayor Moran were present; Councilmember Wolfe arrived at 8:05 p.m. Councilmember Jacobs was absent. Also present were Interim City Manager Perlin, Administrative Services Director Fil, Community Development Manager Walgren, Assistant City Attorney Setc and Deputy City Clerk Cory. 2. CEREMONIAL ITEMS A. Proclamation for Los Gatos-Saratoga Community Concert Association 50th A-niversary SHAW/BOGOSIAN MOVED TO APPROVE THE PROCLAMATION. Passed 3-0. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 26. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATION8 Herb Radding, 14050 Chester, requested that the Council write a letter opposing SB1258 and adopt a resolution supporting City-wide school districts. Jeff Schwartz, San Marcos Road, endorsed Mr. Radding's statements and brought up the question of Dr. Rhea Williamson's report on water quality of Saratoga Creek. He requested that it be placed on the agenda of a regular meeting to discuss whether her role as a consultant conflicted with her legal role and whether her report was accurate. Council discussed the matter. Interim City Manager Perlin expressed concernings about staff's ability to prepare a report which would be helpful to the Council in evaluating Dr. Williamson's data. He suggested that the Urban Creek Assessment Project staff might be able to assist and suggested arranging for a briefing session by UCAP staff at an upcoming Council meeting. B. COMMUNICATIONS FROM COMMISSIONS - None. C. WRITTEN COMMUNICATIONS - None. 5. CONSENT CALENDAR City Council Minutes 2 October 1, 1997 A. Previously-Discussed Items 1) Resolution granting appeal of MQ Heritage Project heard 9/17 SHAW/BO~OSIAN MOVED TO ADOPT RESOLUTION 97-38. Passed 3-0. SHAW/BOGOSIAN MOVED TO ADOPT CONSENT CALENDAR B. Passed 3-0. B. New Items 1) Planning commission Actions, 9/24 - Meeting cancelled. 2) Resolution MV-229 establishing multi-way stop intersection at Baylot and Villanova Avenues 3) Memo Authorizing Publicity for Upcoming Hearings - Sign Ordinance Amendment 4) City Financial Reports for August: a) Treasurerss Report - Receive and file. b) Investment Report - Receive and file. c) Financial Report - Receive and file. S) Approval of Check Register C. CLAIMS AGAINST THE CITY - None. 6. PUBLIC HEARINGS - None. 4. A. Oral communications (continued) and instructions to staff regarding actions on current oral communications Concerning Saratoga Creek, there was consensus to place on the November 5 agenda three separate items: staff's evaluation of Dr. Williamson's report; her role as an independent consultant vs. expert witness; and the UCAP briefing session. Since Patrick Burns, 14014 June Way, had been inadvertently overlooked under Oral Communications at the beginning of the meeting, he was permitted to speak at this point. He stated that he had prepared a petition with 200 signatures of people favoring a skateboard park. He explained the type of park in which he was interested. There was consensus to refer the issue to the both the Youth and Parks and Recreation Commissions for later return to the Council. Staff was directed to include background from previous discussions of skateboard ramps. council discussed the school boundary issues brought up by Mr. Radding; Councilmember Wolfe arrived during this discussion. Staff was directed to prepare the requested letter and resolution for consideration at the adjourned meeting of October 7. 7. OLD BUBIREB8 A. Approval of Professional Services Agreement with spencer Associates for Library Expansion Project Architectural Services Administrative Analyst Jacobs reviewed the staff report and answered Councilmembers' questions. Interim City Manager Perlin noted that the amount on Exhibit B needed to be changed to $92,000. Consensus to change Exhibit B to $92,000. BOGOSIAN/SHAW MOVED TO APPROVE AGREERENT WITH SPENCER ASSOCIATES AS AMENDED. Passed 4-0. B. Villa Oaks Lane Landslide Repair Interim City Manager Perlin reviewed the staff report and answered City Council Minutes 3 october 1, 1997 Councilmembers' questions. 1) Resolution approving emergency approval of procedure to award bid SHAW/WOLFE MOVED TO APPROVE RESOLUTION 97-39. Passed 4-0. 2) Approval of Emergency Construction Contract SHAW/WOLFE MOVED TO APPROVE EMERGENCY CONSTRUCTION CONTRACT ISSUED TO MTEVENS CREEK QUARRY IN THE AMOUNT OF $411,000. Passed 4-0. Mayor Moran stated that the Council should look at how much money remained in the Hillside Repair Fund. There was consensus to agendize the issue on October 21 at the quarterly budget review session. 8. NEW BUSINESS A. Budget Resolutions Finance Director Fil reviewed the resolutions. Mayor Moran noted that the resolutions simply carried out decisions previously made by the Council; they did not involve new decisions. a) Resolution 96-42.14 amending budget for FY1996- 97 b) Resolution 97-29.02 amending budget for FY1997- 9S for various purposes, including provision of funds for Villa Oaks Landslide work WOLFE/SHAW MOVED TO ADOPT RESOLUTIONS 96-42.14/tND 97-29.02. Passed 4-0° 9. ROUTINE MATTERS A. Approval of Minutes - 9/16~ 9/17~ 9/23 BOGOSIAN/WOLFE MOVED TO APPROVE MINUTES OF SEPTEMBER 16 AND 17 AS SUBMITTED. Passed 4-0. Councilmember Bogosian requested a copy of the Sam Mitchell letter concerning signs along the creek referred to in the minutes of September 23. CONSENSUS TO APPROVE THE MINUTES OF SEPTEMBER 23 AS SUBMITTED. 10. CITY COUNCIL ITEMS A. Agenda items for adjourned regular meeting October 7 1) Joint Meeting with West Valley-Mission COmmunity College District Board - Consensus to postpone the meeting as requested by the College District Board. 2) Miller Avenue Traffic Calming Study - Continued to October 21. B. Appointment of Representative to West Valley Cities Solid Waste JPA Board Mayor Moran expressed her willingness to serve. There was consensus to appoint her. C. Other Interim City Manager Perlin noted that interviews for Parks and Recreation applicants were being scheduled for October 7. He also reported that the Saratoga News had apparently published a legal notice for the City of Sunnyvale rather than the Saratoga legal notice which was to appear October 1. Since this notice concerned a public hearing on the sign ordinance amendment, the notice would have City Council ~inutes · October 1# 1997 to be published on October 15 and the hearing delayed two weeks. However, effects of the delay will be minimal because the old ordinance will still be in effect during the period in early November when political signs may be erected. Next, he reported that the Friends of the Warner Hutton House Board wished to meet with two Councilmembers. There was consensus to wait until Paul Jacobs returned, since he would undoubtedly be interested. 11. ADJOUP_NMENT At 8:55 the meeting was adjourned to the next meeting at 5:30 p.m. on Tuesday, October 7, in the area behind the Civic Theater: then to 6:00 p.m. in the Administration Conference Room, 13777 Fruitvale Avenue; then to 7:00 p.m. in the Multi-Purpose Room of the Community Center, 19655 Allendale Avenue, all meetings occurring on the same day. Respectfully submitted, Grace E. Cory Deputy City Clerk