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Home My WebLink About01-21-1998 City Council Minutes MINUTE8 SARATOGa CITY COUNCIL TIME: Wednesday, January 21, 1998 - 5:00 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting SPECIAL MEETING Administration Conference Room 5:00 p.m. - Closed Session CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Possible exposure to litigation pursuant to Government Code Section 54956.9(b) in one case. 5:30 p.m. - Open Session - Interviews with Finance Commission Applicants Gorelik and Swan Councilmembers conducted the interviews. There was consensus to appoint Mr. Swan. 6:00 p.m. - Closed Session CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Possible initiation of litigation pursuant to Government Code Section 54956.9(c) in two cases. Civic Theater Lobby 6:45 p.m. - Open Session - Photo Session REGULAR MEETING Civic Theater Mayor's Report on Closed Session - Mayor Wolfe reported that no action had been taken in the closed session. 7:30 - Pledge of Allegiance - Led by a Saratoga High School student. 1. ROLL CALL Councilmembers Bogosian, Jacobs, Shaw, Moran, and Mayor Wolfe were present. Also present were City Manager Perlin, City Attorney Riback, and Deputy City Clerk Cory. 2. CEREMONIAL ITEMS A. Resolution appointing FrA-~ Friedrich to Parks and Recreation Commission MORA~/JACOBS MOVED TO ADOPT RESOLUTION 98-01. Passed 5-0. B. Administration of Oath of Office to Mr. Friedrich Mr. Friedrich took the oath. C. Proclamation commending Bill Cooper as 1997 Saratoga Outstanding Business Person'of the Year MOPJ%N/JACOBS MOVED TO APPROVE THE PROCLAMATION. Passed 5-0. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA PUrsuant to Government Code 54954.2, the agenda for this meeting was properly posted on January 16. 4. COMMUNICATION8 FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS - None. B. COMMUNICATIONS FROM COMMISSIONS - None. C. WRITTEN COMMUNICATIONS 1) Letter from Rina Faletti, county social Services agency, requesting appointment of Child Care City Council Minutes 2 JanUaz7 21, 1998 Coordinator There was consensus to direct staff to recruit an individual from the community who is willing to represent Saratoga. In the interim, Bob Best of the Los Gatos-Saratoga Recreation District will be asked to represent Saratoga for six weeks, including attendance at the February 9 meeting. City Manager Perlin stated that he believed Mr. Best would be willing to do so. 5. CONSENT CALENDAR A. Previously-Discussed Items - None. B. New Items Councilmember Shaw removed Item 7. JACOBS/SHAW MOVED TO APPROVE THE CONSENT CALENDAR EXCEPT FOR ITEM 7. Passed 5-0. 1) Planning Commission Actions, 1/14 - Note and file. 2) Finance Commission M~utes, 12/16 - Note and file. 3) Youth Commission Minutes, 12/1 - Note and file. ;4) Memo Authorizing Publicity for Upcoming Hearings - No hearing scheduled for February 4. 5) Approval of Cheek Register 6) Resolution 98-02 approving Saratoga Avenue Walkway Project, Phase II, and Authorization to file application for TDAArticle 3 Funds 7) Quarterly Report to Regional Water Quality control Board on City NPDES Activity Councilmember Shaw requested that a reference to the UCAP presentation to the Council be added to the report. MORAN/JACOBS MOVED TO APPROVE ITEM 7, WITH THE DIRECTION TO STAFF INCLUDED. Passed 5-0. C. CLAIMS AGAINST THE CITY - None. 6. PUBLIC N~BRINGS - 8~00 pm. Since the hour of 8:00 p.m. had not yet been reached, Mayor Wolfe proceeded to items on the agenda following public hearings. 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications - None. 7. OLD BUSINESS A. Amended Proposal for Replacement of work stations in Finance Department city Manager Perlin reviewed the staff report. In response to Councilmember Bogosian, he stated the auditors would probably work in a conference room. Councilmember Shaw noted that there had apparently been violations of purchasing procedures which should not be allowed to happen again. It appeared that improper commitments were made by a former staff member which would expose the City to embarrassment or litigation if not honored. He believed that if the staff had sought more competitive proposals the price would not be so high. Me wished to develop a more rigid purchasing system with more checks and balances. city council Minutes 3 Januax7 21, 1998 JACOBS/SHAW MOVED TO APPROVE THE AMENDED PROPOSAL BY SPACE DESIGNS, INC. IN THE AMOUNT OF $8,981.00. Passed 5-0. B. Anti-Loitering ordinance City Manager Perlin reviewed the staff report. MORAN/SHAW MOVED TO INTRODUCE THE ORDINANCE BY TITLE ONLY, WAIVING FURTHER READING. Passed 5-0. 8. NEW BUSINESS A. Acceptance of Comprehensive ~--ual Financial Reports City Manager Perlin reviewed the report. In response to Councilm~mher Moran, he stated that the Finance Commission had reviewed the internal controls structure report. JACOBS/BOGOSIAN MOVED TO ACCEPT THE REPORTS. Passed 5-0. B. Saratoga Public Financing Authority Financial Statements At 7:50 p.m. the City Council meeting was adjourned; the meeting was immediately reconvened as a meeting of the Saratoga Public Financing Authority. Directors Bogosian, Jacobs, Moran, Shaw and Chairperson Wolfe were present. MOPU~N/SHAW MOVED TO ACCEPT THE FINANCIAL STATEMENTS. Passed 5-0. At 7:51 the Saratoga Public Financing Authority meeting was adjourned; the meeting was immediately reconvened as a meeting of the Saratoga City Council. Councilmembers Bogosian, Jacobs, Moran, Shaw and Mayor Wolfe were present. 9. ROUTINE MATTERS a. Approval of Minutes - 1/7~ 1/13~ 1/15 JACOBS/SHAW MOVED TO APPROVE THE 1/7 MINUTES AS SUBMITTED. Passed 5- 0. JACOBS/BOGOSIAN MOVED TO APPROVE THE 1/13 MINUTES AS SUBMITTED. Passed 5-0. JACOBS/MORAN MOVED TO APPROVE THE 1/15 MINUTES AS SUBMITTED. Passed 4-0 (Shaw abstaining because he had been absent). 10. CITY COUNCIL ITEMS A. Agenda items for adjourned regular meeting 1/27 Quarterly Program and Major Project Review Citizens Recognition Mid-Year Budget Amendments Reorganization Issues Litigation Update - Closed Session Councilmember Shaw asked that written reports, rather than oral ones, be submitted if it is not too much of a burden. City Manager Perlin stated he would attempt to do so; the list might need to be reduced to key projects. Councilmember Moran asked that the staff keep a complete **laundry list** so that items would not be forgotten at some point. She also asked that estimated completion times be included in the reports and that the Finance Commission work program be added to the agenda. B. Other City Council Minutes 4 Januaz7 2X# 1998 City Manager Perlin stated that the Route 85 Noise Mitigation Study prepared for Caltrans had been completed and distributed copies to the Council. He noted that it had been scheduled for the February 4 Council meeting. He then reported that the Planning Commission retreat originally scheduled for January 23 had been postponed to March. Me believed it might be possible to arrange a joint "Orchids and Onions" tour with the City Council. Since the hour of 8:00 p.m. had been reached, Mayor Wolfe returned to the public hearing on the agenda. A. Vessing Road Assessment District Protest Hearing City Manager Perlin reviewed the staff report and noted that further letters had been received in addition to those distributed with the Council packet. They included a letter from Mr. Logan dated January 16; from Mr. Jensen dated January 16; and from Mr. Kilburn dated January 10. In addition, a petition signed by seventeen property owners had been received. The petition requested continuation of the hearing for 60 days to give the property owners an opportunity to explore alternatives. In view of the overwhelming support for continuing the hearing, Mr. Perlin recommended that the Council do so. City Attorney Riback explained that the public hearing needed to be opened and any public input accepted. The hearing could then be continued if the Council wished to do so. The public hearing was opened at 8:10 p.m. Lawrence Jensen spoke as attorney for Lester Hinz. He said Mr. Hinz agrees with many of the points in Mr. Logan~s January 16 letter and objects tothe assessment district. He noted that the objections would be moot if the Council agreed to continue the hearing and the property owners were able to find an alternative to the district. MORAN/JACOBS MOVED TO CONTINUE THE HEARING TO 8:00 P.M. ON APRIL 15. Passed 5-0. City Manager Perlin stated that the ballots would remain sealed and that anyone who wished to do so could submit a written request to the City Clerk to change or withdraw a ballot. Mayor Wolfe then returned to "Other" on the agenda. 10.A. (continued) Councilmember Moran invited the Council and the public to attend a meeting sponsored by the Bay Area Air Quality Management District on January 29 concerning new federal air quality standards. Mayor Wolfe congratulated the Saratoga Adult Care Center on their tenth anniversary. Me also thanked Dr. Marchelle Fox for hosting a reception for the City Council on January 15. 11. Xa)JOURB~ENT The meeting was adjourned at 8:20 p.m. to 7:00 p.m. on Tuesday, January 27, at Adult Care Center, 19655 Allendale Avenue. Respectfully submitted, Grace E. Cory Deputy City Clerk