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HomeMy WebLinkAbout09-02-1998 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, September 2, 1998 - 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Special Meeting for the Purpose of a Closed Session - 6:30 p.m. in Administration Conference Room, 13777 Fruitvale Avenue Pursuant to Government Code Section 54956.9: CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Name of case: San Francisco Baykeepers at at. v. Saratoga Pursuant to Government Code 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Agency negotiator: Larry I. Perlin Employee organization: Saratoga Management Organization Mayor's Report on Closed Session - No actions taken. 7:30 - Pledge of Allegiance - Led by Finance Commissioner Nick Streit. 1. ROLL CALL The meeting was called to order at 7:30 p.m. Councilmembers Bogosian, Jacobs, Moran, Shaw, and Mayor Wolfe were present. Staff members present were City Manager Pedin and City Attorney Riback. 2. CEREMONIAL ITEMS - None. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on August 28. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS - None. B. COMMUNICATIONS FROM COMMISSIONS - None. C. WRITTEN COMMUNICATIONS - None. 5. CONSENT CALENDAR A. Previously-Discussed Items 1) Resolution on Argonaut Appeal heard 8/5 MORAN/JACOBS MOVED TO ADOPT RESOLUTION 98- 29. Passed 5-0. B. New Items Councilmember Bogosian requested the removal of Items 5.B.3 and 5.B.8. City Manager Perlin requested the removal of Item 5 .B. 5. MORAN/BOGOSIAN MOVED TO APPROVE CONSENT CALENDAR B EXCEPT ITEMS 5.B.3, 5.B.5, AND 5.B.8. Passed 5-0. 1) Planning Commission Actions, 8/12 - Note and file. 2) Memo Authorizing Publicity for Upcoming Hearings - Two Appeals. 3) Resolutions amending Memorandum of Understanding with Saratoga Employees Association and setting Salary Ranges for Undesignated Positions Councilmember Bogosian requested clarification regarding the creation of a Human Resources Analyst position. City Manager Perlin responded that staff does not intend to fill the position; however, because it is part of the currently approved classification plan, the position will remain in the plan. He said the position would be removed in next year's budget. MORAN/SHAW MOVED THAT RESOLUTIONS NO. 85-9.113 AND 85-9.114 BE ADOPTED AND THAT THE POSITION OI~ HUMAN RESOURCES ANALYST NOT BE FILLED AND WILL BE REMOVED FROM THE CLASSIFICATION PLAN WITHIN THE NEXT SIX MONTHS. Passed 5-0. 4) Approval of Check Register 5) Voting Delegate for League of California Cities Conference City Manager Perlin explained that there was no designation of voting and alternate delegates on the agenda. FOLLOWING DISCUSSION, THERE WAS CONSENSUS TO DESIGNATE CITY MANAGER PERLIN AS THE CITY' S VOTING DELE GATE AND CITY ATTORNEY RIBACK AS ALTERNATE VOTING DELEGATE. 6) Award of Contract for 1998 Pavement Management Program 7) Notice of Need to Amend Conflict of Interest Codes 8) Temporary Use of City Van for ALTRANS ShuttleProgram Administrative Analyst Irene Jacobs responded to Councilmember Bogosian's concerns regarding a certificate of insurance from ALTRANS complying with the City's requirements, responsibility for the van's maintenance, and alternate means of transportation for City business. BOGOSIAN/MORAN MOVED TO APPROVE TEMPORARY USE OF CITY VAN FOR ALTRANS SHUTTLE PROGRAM. Passed 5-0. C. CLAIMS AGAINST THE CITY - None. Mayor Wolfe moved the agenda to Item 7. 7. OLD BUSINESS - None. 8. NEW BUSINESS - None. 9. ROUTINE MATTERS A. Approval of Minutes - 8/5; 8/11 JACOBS/SHAW MOVED TO APPROVE MINUTES OF AUGUST 5. Passed 5-0. JACOBS/SHAW MOVED TO APPROVE MINUTES OF AUGUST 11. Passed 4-0-1. (Bogosian abstained.) 10. CITY COUNCIL ITEMS A. Agenda items for next adjourned regular meeting: 1. Joint Meeting with Planning Commission Items Suggested by Commission: Budgeting for a minutes clerk Discussion of Cellular Transmission Antennas Councilmember Moran directed staff to prepare an analysis of the budget impacts on a Planning Commission minutes clerk position. Items Suggested by Community Development Director: Heritage Preservation Commission Ordinance Amendments Preview of pending applications (e.g., Sisters of Notre Dame Novitiate, Azule Crossing) Circulation Element Mountain Winery Update 2. Measure G Implementation Resolution 3. City Attorney Evaluation City Manager Perlin noted that the Council would be considering Item 3, the City Attorney evaluation, at 5:30 p.m., and the joint meeting with the Planning Commission would begin at 7 p.m. He requested that Item 2 not be included in the joint Planning Commission agenda. B. Other i. Councilmember Shaw requested agendizing at a future meeting a discussion regarding establishing a written policy for staff addressing correspondence from constituents. He proposed a central log to be supervised by the City Clerk for entering all incoming correspondence, assigning to specific individual, indicating name of individual responsible for response, response due date, etc. City Manager Perlin conveyed that this issue had previously come forth, that a procedure had been developed, ' and that he would include the issue in a future agenda. Councilmember Moran requested that the procedure include a description of the current practice. She also requested a procedure for addressing electronic mall (e-mall). ii. Councilmember Bogosian requested a staff update on the current efforts to repair last year's damage on Quarry Creek and the related work performed on the lot located at the very end of the canyon known as the Old Quarry site. He requested a description of how the fix on the quarry lot differs from the current or the past year's work, specifically, how the difference would prevent a repeat of what happened last winter on that road. Additionally, he asked that the report include what the City's responsibility would be for the lot in terms of the approval process prior to building on it and what standards would the property owner have to meet regarding the hydrological considerations. He requested that the report be available before the end of September when the rainy season could begin.' iii. Councilmember Moran requested agendizing at a future meeting the plan and timeline for the septic system abandonment. Councilmember Shaw commented that critical to this issue would be City Attorney Riback's research 'on ordinances from other sanitation districts. City Attorney Riback stated he would bring an update regarding his research on this issue to the Council at its September 22nd meeting. Mayor Wolfe moved the agenda to Item 6. 6. PUBLIC HEARINGS - 8:00 p.m. A. Vessing Road Assessment District Protest Hearing (continued from July 15) City Manager Perlin reported that the issue was not ready for the hearing as the property owners met with staff this week and had outstanding issues to resolve. Staff recommended continuing the public hearing to G:tober 21. ': Mayor Wolfe opened the public heating. No one appeared to speak. MORAN/JACOBS MOVED TO CONTINUE THE PUBLIC HEARING TO OCTOBER 21. Passed 5-0. B. Proposed Formation of Underground Utility District Number 8 (Saratoga Avenue between Fruitvale Avenue and Baroni Court) (continued from August 5) City Manager Perlin reportedthat the heating was not ready to come before the Council as the property owners still had outstanding issues to mediate. Staff recommended continuation of the public hearing to November 4. Mayor Wolfe opened the public heating at 8:07 p.m. No one appeared to speak. SHAW/JACOBS MOVED TO CONTINUE THE PUBLIC HEARING TO NOVEMBER 4. Passed 5-0. 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications Mayor Wolfe invited the public to the Saratoga parade at 1:30 p.m., September 6, on Big Basin Way and Saratoga. Mayor Wolfe moved the agenda to Item 11. 11. CITY MANAGER'S REPORT City Manager Perlin announced that the new City Finance Director, Mary Jo Walker, would begin employment on September 8. City Manager Pedin announced that the Finance Commission would begin its long-range budget planning on September 14, and would be looking at revenue projections for the next five-year period. 12. ADJOURNMENT At 8:10 p.m. the meeting was adjourned to the next meeting at 7:00 p.m. on Tuesday, .September 8, at Adult Care Center, 19655 Allendale Avenue. Respectfully submitted, L~re~z~jones~6~-~ Minutes Clerk -..