Loading...
HomeMy WebLinkAbout03-23-1999 City Council Minutes MINUTES SARATOGA CITY COUNCIL TIME: Tuesday, March 23, 1999 - 5:00 p.m. PLACE: Closed Session, Administration Conference Room, 13777 Fruitvale Avenue Adjourned Regular Meeting, Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting/Joint Meeting with Heritage Preservation ~ Commission and Planning Commission OPEN SESSION - 5:00 p.m. - Administration Conference Room CLOSED SESSION A. Public Employee Performance Evaluation pursuant to Government Code Section 54957 - Title: City Manager B. Public Employee Appointment pursuant to Government Code Section 54957 - Title: Contract City Attorney (Initial Selection Process) C. Conference with Legal Counsel pursuant to Government Code Section 54956.9 Existing Litigation; Name of Case: City of Saratoga vs. West Valley-Mission Community College District MAYOR'S REPORT ON CLOSED SESSION - Mayor Shaw declared there were no reportable actions taken at this time. CALL TO ORDER - 7:00 p.m. - Adult Care Center ROLL CALL - All Councilmembers were present. Staff present: City Manager Perlin, City Clerk Ramos, Director of C~ nunity Development Walgren, Director of Administrative Services Walker. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was pt. ~rly posted on March 19, 1999. The Notice of Adjournment f~om March 17m meeting was post ~n March 18, 1999 - Reported by City Clerk Ramos. 1. ORAL COMMUNICATIONS FROM THE PUBLIC O1N ~ION-AGENDIZED ITEMS John Campbell, Saratoga Cemetery District Chairman, provided backgrou~ aformation about the district and introduced its Board members who present in the audience. 2. JOINT MEETING YVITH HERITAGE PRESERVATION ~IMISSION - Oral presentation on: A. Goals and Objectives Overview B. Community Context Video C. Informational Brochure Norman Koepemik, Chairman, reported that Commissioners Wyman m King were present; Commissioners Anderson, Peepari, Peck and Fine were absent. H prv' d brief background on e o ~d~ the Commission and its members and commended staff members Walgre. nd Bradley for their assistance. 'He commented on Saratoga' s heritage book, which the Commis a completed through grant funding and left some copies with the City Clerk for distribution to .uncil members who have not received one. Commissioner Wyman provided a brief description of the proposed video f watoga's heritage. Page 1 of 4 Minutes for City Council March 23, 1999 Adjourned Regular Meeting/ Joint Meeting with Planning Commission and Heritage Preservation Commission Director of Community Development Walgren reported on the information brochure for the educational program that is currently underway. He added that the Commission is requesting to put the proposed ordinance amending sections in Article 13 of the Municipal Code to allow the Commission the oppommity to review proposed changes to properties on the Heritage Resources Inventory list, on hold until the completion of the educational program and its process. 3. JOINT MEETING VVITH PLANNING COMMISSION - Oral presentation on: A. Goals and Objectives Overview B. Circulation Element Update C. General Plan Executive Summary Update Chairman Bemald presented an overview of the Commission's roles, goals and objectives. In response to Councilmember Baker, Director Walgren replied that one of the findings required in the Commission's review process is architectural compatibility. Director Walgren reported on the Circulation Element and General Plan Executive Summary updates. Highlights of the report included the Cimulation Element Update RFP process and the Executive Summary updates which is being prepared in house and is partially completed and added that this will be an appendix to the General Plan. In response to Mayor Shaw, City Manager Perlin replied that a proposal for the first phase of the Prides Crossing Traffic study will be presented for Council review on April 7 or April 21~t. Mayor Shaw thanked the Commission for their presentation. Following a comment from Commissioner Kaplan regarding how the Council viewed the Commission, discussion ensued regarding architectural aspects and the subjectivity of the review process. Councilmember Mehaffey commented regarding the notification process. Director Walgren stated for the record that the Planning office provides the notice as early as possible and as required by law. 4. MONTHLY STATUS REPORT ON CITY'S Y2K COMPLIANCE EFFORTS City Manager Perlin presented the staff report. Vice Mayor Bogosian commented the proposed plan is a good plan however he would like to see timelines associated with the various steps being proposed and requested that these be included in next month's report. Mr. Perlin replied that timelines will be determined and developed by the task force. Councilmember Streit expressed concem over the target date of June 30 to complete the testing of hardware as being too late and recommended and earlier date. Discussion ensued regarding the target date and recruitment of consultant and additional staff. There was consensus of Council to move the completion date of the testing work to May 31st and begin consultant and additional staff recruitment immediately. 5. REPORT FROM CITY CLERK REGARDING JOINT MEETING WITH LOS GATOS/SARATOGA JOINT UNION HIGH SCHOOL DISTRICT. Recommendation: Provide direction. City Clerk Ramos presented the staff report. There was cbnsensus of Council to defer the joint meeting to a later time when it is more convenient and when there is a particular matter or issue at hand for discussion. 6. REPORT ON CITY E-MAlL AND WEB SITE PROGRESS Director of Administrative Services Walker presented the staff report. Page 2 or 4 Minutes for City Council March 23, 1999 Adjourned Regular Meeting/ Joint Meeting with Planning Commission and Heritage Preservation Commission Discussion ensued regarding the various volunteer resources available to staff this project. Mayor Shaw recognized Tom Moran, 14701 Farwell Avenue, who commented about e-mail and website capabilities and costs. He announced that he is in the process of re-naming the site where he has been voluntarily posting City agendas to "Saratogans" through the AOL carrier. 7. SELF-EVALUATION OF PREVIOUS MEETING: March 17, 1999 None 8. AGENCY ASSIGNMENT REPORTS Alternate Association of Bay Area Govemments Mehaffey Chamber of Commerce Board Shaw County Cities Assn. Leg. Task Force Bogosian Baker County HCD Policy Committee Mehaffey Emergency Planning Council Baker Mehaffey Hakone Foundation Liaison Shaw KSAR Community Access TV Board Mehaffey Baker Library Joint Powers Agency Bogosian Streit Cent. Flood Cont. Zone Adv. Bd. Bogosian Mehaffey Penin. Div., League of Cal. Cities Bogosian Shaw Santa Clara Valley Water Commission Baker Bogosian Santa Clara County Cities Assn./ City Selection Committee Baker SASCC Liaison Streit Mehaffey Saratoga Business Dev. Council Mehaffey Streit Sister City Liaison Shaw West Valley Solid Waste JPA Streit Bogosian Valley Transportation Authority PAC Streit West Valley Sanitation District · Baker Streit Councilmember Mehaffey reported on discussions at the SBDC meeting to include Argonaut center, Mt. Winery sale, theater plans, upgrade of the Saratoga/Sunnyvale Road, neon signs and upcoming local events. Councilmember Baker reported on items for discussion at the upcoming EPC regarding the Countywide exercise in October; County Cities Assn. meetings regarding lobbying activities in Sacramento. Councilmember Streit reported on SASCC and the drafting of the renewal contract with City; West Valley Solid Waste JPA and the new garbage rates effective July 1 and amending the by-laws to allow voting rights for the Altemate; VTA PAC regarding Measure A funds and the Vasona Corridor project. Mayor Shaw reported on the success of the Hakone Tea Ceremony. 9. OTHER A. Attendance/Agenda for May 19, 1999 Council Meeting City Manager Perlin commented that this is on the agenda to alert the City Council about the anticipated absences of two Councilmembers at this meeting and to inform the Council that the first budget workshop is scheduled on this day. If a third Councilmember is not going to be able to attend this meeting, the meeting would have to be canceled for lack of a quorum. Councilmember Baker commented regarding Pac Bell's proposed increased rates for their information 411 line; and, AB 4010 regarding animal control. Mr. Pe~in asked the pleasure of the Council with regards to the interview schedule for the 9 Planning Commission applicants. Discussion ensued. It was the consensus of Council to hold interviews on April 7 and April 21 to allow for sufficient · time for Council to interview each applicant. If additional time is required, staff could schedule interviews on April 27 and schedule the appointments and oath taking on May 5. Page 3 of 4 Minutes for City Council March 23, 1999 Adjourned Regular Meeting/ Joint Meeting with Planning Commission and Heritage Preservation Commission City Manager Perlin commented that the City' s Child Care Coordinator, Marjan Shaxifnej ad will be providing a presentation to Council regarding the program and her role. She is also requesting a member of the Council to present some awards during the week of April 12 - 16th. However, Coancil indicated they would not be available to present the awards due to a scheduling conflict and suggested for Ms. Sharifnej ad to present the awards on their behalf. Mr. Perlin also commented putting back the sewage disposal ordinance on the agenda of April 7 for discussion and clarification. Discussion ensued. Vice Mayor Bogosian asked and Mr. Perlin replied that he has not yet replied to Mr. Martel regarding his position on the sewage disposal ordinance pending clarification of certain provisions of the ordinance. Vice Mayor Bogosian suggested it would be appropriate to keep Mr. Martel informed one way or another. Mayor Shaw inquired about the City's efforts to address the creek testing portion of the storm water management program and requested a status report at the next meeting or another subsequent meeting. 10.ADJOURNMENT Mayor Shaw adjounaed the meeting at 9:23 p.m. Respectfully submitted, Susan A. Ramos City Clerk Page 4 of 4