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HomeMy WebLinkAbout01-09-2001 City Council Minutes CITY OF SARATOGA LIBRARY EXPANSION COMMITTEE MEETING MINUTES DATE: TIME: LOCATION: January 9, 2001 5:00 P.M. Administrative Conference Room Saratoga City Hall 13777 Fruitvale Ave, Saratoga, CA 95070 ge 5b. 5C. Call to Order Vice-Chair McDonnal called the meeting to order at 5:00 p.m. Roll Call Committee Members Present: Gipstein, McDonnal, Andreson, Grantham, Barnes, Bogosian, Fenn, Anderson, Sessler, Bernald Committee Members Absent: Manzo, Peepari, Farnsworth Staff Present: Administrative Services Director Walker, Staff Member Khasin Citizens Oversight Committee Members Present: Norm. Siegler, Donald Johnson, Ray Galindo Report on Posting of the Agenda Staff Member Khasin reported that pursuant to Government Code Section 54954.2, the agenda for the meeting was properly posted on January 5, 2001. Communication from the Public There was no one from the public who requested to speak to the Committee about any matter not on the agenda. Approval of Minutes Minutes of November 21, 2000 The Minutes were unanimousl? aPproved. Minutes of December 5, 2000 The Minutes were unanimously approved. Minutes of December 21, 2000 The Minutes were unanimously approved, with City Councilmember Bogosian and Committee Members Sessler and Bernald abstaining. 6. New Business 6a. Continuing Communications with Citizens Vice-Chair McDonnal explained that current avenues of communication include Committee Member Fenn's Expansion News, the City's website, and The Saratogan. City Councilmember Bogosian suggested placing a big sign at the future construction site. Mark Schatz noted that they normally do this, but should wait for the hiring of a General Contractor, so that firm may also be added to the sign. Committee Member Fenn suggested placing a big sign at the comer of Fruitvale and Saratoga Avenues advertising the address of the City's Library Expansion Website. City Councilmember Bogosian suggested appointing someone to be a liaison between the Architects and Engineers and the Saratoga News, in order to post press releases in a timely manner and inform the public of what they can expect to see at the library site. City Manager Anderson stated that he will contact Kara Chalmers of the Saratoga News. In regards to the model currently on display at the library, Vice-Chair McDonnal noted that many people are asking to be able to see where the future library additions will' be. Mark Schatz stated that he will create a diagram showing the expanded areas, to be placed next to the model. Committee Member Gipstein proposed a motion that continuing communications with citizens include the Expansion News, The Saratogan, the website, a billboard at the library site, and a contact for press releases. The motion passed unanimously. 7. Old Business 7a. Update on Temporary Library Quarters City Manager Anderson stated that he had spoken with officials from the Serbian Church. They explained to him that their ultimate goal is to have their parking lot paved. City Manager Anderson will be meeting with Father Jovich of the Serbian Church on January 11 for further discussions. Matt Tierney of Gilbane noted that construction operations would go much smoother if the temporary library site was away from the current library. However, if the Committee chose to use the current site, a temporary driveway would possibly need to be created, which would require removing a few more trees. 7b. Update on Library Design Landscape Engineer Linda Gates discussed her meeting with the Heritage Preservation Commission on January 9th, 2001. Ms. Gates presented a more detailed plan for transplanting, removing, and planting trees and is currently accepting bids to transplant the trees. Architect Mark Schatz presented some pre-water colored drawings for the presentation to the City Council on January 17. City Manager Anderson and City Councilmember Bogosian commented that the roof area of the entrance in the new drawings and diagrams did not match the previous schematic drawings that Mr. Schatz had presented. The Committee Members all gave their opinions on the entrance roof area and City Councilmember Bogosian instructed Mark Schatz to alter the current design based on what the Committee had suggested today. Mark Schatz passed out the updated, detailed cost estimates from the firm of Oppenheim Lewis. Mr. Schatz noted that the estimates were over budget, but that there is also a lot of money allocated to contingencies. The Committee discussed possible areas where the costs could be lowered. The Committee moved the originally scheduled meeting of January 23rd to January 25® at 1:00 p.m. o Agenda Items for Next Meetings The next regular meeting is scheduled for January 25 at 1:00 p.m. A debriefing of the January 17th City Council Meeting, an update on temporary library quarters, and an update on budget estimates will be agendized. 9. Adjournment The meeting was adjourned at 7:05 p.m. Respectfully submitted, Mary Jo Walker Administrative Services Director Approved by the Library Expansion Committee on ary JT~O~I/ker Administrative Services Director Staff to the Library Expansion Committee