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HomeMy WebLinkAbout02-07-2001 City Council Minutes MINUTES SARATOGA CITY COUNCIL February 7, 2001 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, 13777 Fmitvale Avenue at 5:30 p.m. Public Employee Performance Evaluation (Gov't Code 54957) Title: City Attorney Conference With Legal Counsel - Existing Litigation: (Government Code section 54956.9(a)) Name of case! City of Saratoga v. Hinz (Santa Clara County Superior Court No. CV-784560) Conference With Legal Counsel - Anticipated Litigation: Significant exposure to litigation (Gov't Code section 54956.9(b): (1 potential case). Initiation of litigation (Gov't Code section 54956.9(c): (1 potential case). Conference with Real Property Negotiator ' Property: 18870 Allendale Avenue Negotiating Parties: City of Saratoga/Serbian Eastern Orthodox Church Under Negotiation: Instructions to negotiator regarding price and terms and payment for real property lease. MAYOR'S REPORT ON cLOSED SESSION - 7:05 p.m. Vice Mayor Streit reported there was Council discussion but no action was taken. Vice Mayor Streit called the Regular Ci[y Council meeting to order at 7:06 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Evan Baker, Stan Bogosian, Ann Waltonsmith, Vice Mayor Nick Streit ABSENT: ALSO PRESENT: Mayor John Mehaffey Dave Anderson, City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Mary Jo Walker, Director of Administrative Services City Council Minutes February 7, 2001 John Cherbone, Director of Public Works Irwin Kaplan, Interim Director of Community Development REPORT OF CITY CLERK ON POSTING OF AGENDA FOR FEBRUARY 7, 2001. Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of February 7, 2001 was properly posted on February 2, 2001. COMMUNICATIONS FROM COMMISSIONS & PUBLIC None COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None ORAL COMMUNICATIONS The following people spoke at tonight's meeting: Agnes Gregorian, 18867 Montewood Court, addressed the need for affordable housing for teachers who serve the City of Saratoga. Ms. Gregorian requested that the Council hold a special meeting to discuss this issue. Ms. Gregorian also noted that she has collected a lot of data that indicates what other municipalities are doing to address this issue and has surveyed all teachers in Saratoga Union School District. Vice Mayor Streit informed Ms. Gregorian that this topic was scheduled for the March 7 City Council meeting. Dave Anderson, City Manager, suggested that this issue be addressed at an Adjourned Meeting, perhaps on March 27, 2001. Councilmember Baker asked if they plan to include people who had concerns other than Saratoga Union Elementary School District. Ms. Gregorian responded that at this point only people in Saratoga Schools were contacted to address this problem'. Ching-Li Chang, 19486 Burgundy Way, responded to Councilmember Baker's question. Ms. Chang noted that-all teachers who serve Saratoga residents, at schools within Saratoga city limits, should be included and affordable housing made available to all public servants. Consensus of the City Council to address this issue on the March 27, 2001 adjourned City Council meeting. 2 City Council Minutes COUNCIL DIRECTION TO STAFF None February 7, 2001 CEREMONIAL ITEMS None CONSENT CALENDAR The Consent Calendar contains routine items of business.' Items on this section will be acted in one motion unless they are removed from the Consent Calendar. lA. APPROVAL OF COUNCIL MINUTES OF: JANUARY 17, 2001- REGULAR MEETING STAFF RECOMMENDATION: Approve submitted minutes. Councilmember Baker pulled Item lA from the Consent Calendar. Councilmember Baker noted that on page 3, item # 2A, should indicate that Councilmember Bogosian pulled this item from the Consent Calendar not Councilmember Baker. Councilmember Bogosian requested that on page 14, item #7, the following be added; "Councilmember Waltonsmith urged ALTRANS should contact the City if they run up against any problems with the schools not willing to participate in the program." Councilmember Bogosian requested that on page 19, under Council Items, replace "statistical information" to "only statistical information". Councilmember Bogosian requested page 18, item #11, replace "use of Christmas lights" to "long term use of Christmas lights"' Councilmember Waltonsmith requested that on page 19, under Council Items, the following be replaced: ' · "all bus stops" to "major bus stops" · "in the elements" to "out in the elements" BAKER/WALTONSMITH MOVED TO APPROVE MINUTES OF JANUARy 17, 2001 CITY COUNCIL MINUTES AS AMENDED. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. lB. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve the check register. CouncilmemberBogosian pulled Item lB from the Consent Calendar. City Council Minutes February 7, 2001 Councilmember Bogosian questioned the payment for unscheduled traffic signal maintenance with the City's contractor, Signal Maintenance. John Cherbone, Director of Public Works, responded that the charges are for time and material. Councilmember Baker asked Director Cherbone when was the City going to perform all the traffic signal maintenance. Director Cherbone responded that the City does perform most of the maintenance throughout the City, except for various quarter and half intersections, Big Basin Road, and Highway 85. Director Cherbone also indicated that at the next City Council meeting, Council would have a chance to vote on a new traffic signal maintenance contractor as a result of a recent RFP. Councilmember Bogosian questioned the payment to West Valley College for $912.00 for printing letterhead and business cards. Councilmember Bogosian asked if the City had a contract with West Valley College for this service. Mary Jo Walker, Director of Administrative Services, responded that the City does not have a contract with them, but when Staff requested quotes a few years back, they were the cheapest. BOGOSIAN/WALTONSMITH MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. lC. REVIEW OF PLANNING COMMISSION ACTION MINUTES STAFF RECOMMENDATION: Note and file. BAKER/BOGOSIAN MOVED TO NOTE AND FILE PLANNING ACTION MINUTES. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. OLD BUSINESS COMPETITIVE SALARY SURVEY RESULTS STAFF RECOMMENDATION: Accept results of survey; approve resolution; approve changes to MOU's. TITLE OF RESOLUTION: 85-9.126 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING A MOU BETWEEN THE SARATOGA EMPLOYEES ASSOCIATION, FURTHER AMENDING RESOLUTION 4 City Council Minutes February 7, 2001 NO. 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR NON-MANAGEMENT EMPLOYEES TITLE OF RESOLUTION: 85-9.127 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING A MOU BETWEEN THE SARATOGA MANAGEMENT ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR MANAGEMENT EMPLOYEES TITLE OF RESOLUTION: 01-008 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING APPROPRIATION ADJUSTMENTS TO THE FT 2000\01 BUDGET Dave Anderson, City Manager, presented staff report. Mr. Anderson reminded Council that last fall they directed staff to begin a salary survey comparing the City of saratoga's salaries to neighboring cities. The City authorized Geoffrey L. Rothman and Associates to perform competitive salary survey using eight comparable cities. Based on population, proximity to Saratoga and size and/or form of government, the cities that were selected to survey were Los Altos, Menlo Park, San Carlos, Cupertino, Los Gatos, Morgan Hill, Campbell, and Newark. Mr. Anderson indicated that the survey process began immediately, and consisted of contacting each of the eight cities to receive their salary ranges for each of the positions, which that City uses. The top of the range was used for cOmparison purposes. After the raw data was collected and compiled, the salary ranges for six of the eight cities were reduced by 7% to be comparable to Saratoga because salaries in the remaining two cities are higher because the employees pay their own PERS. Mr. Anderson summarized the results noting that Saratoga pays at or above the survey average for only five out of forty positions surveyed. Director Walker mentioned that Saratoga's monthly salary was lower than each of the eight cities surveyed. Mr. Anderson indicated staff recommends that the new salary ranges become effective February 3, 2001, 'which is the first day of the current pay period. Councilmember Baker asked why the City of Newark was considerably higher than all the other cities included in the survey. Mary Jo Walker, Administrative Services Director, explained that Newark is at the top end with the cities that Saratoga compared to but the City of San Carlos was not too far behind Newark. Director Walker noted that Newark's salaries were even reduced 7% because the employees pay their own PERS. 5 City Council Minutes February 7, 2001 Councilmember Waltonsmith asked when the City of Saratoga is fully staffed how much money will come out of the General Fund with these rate increases. Director Walker responded about $33,000.00 will have to be allocated for rate increases. BOGOSIAN/WALTONSMITH MOVED TO ADOPT RESOLUTION AMENDING A MOU BETWEEN THE SARATOGA EMPLOYEES ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR NON- MANAGEMENT EMPLOYEES. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. BAKER/WALTONSMITH MOVED TO ADOPT RESOLUTION · AMENDING'A MOU BETWEEN THE. SARATOGA MANAGEMENT ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR MANAGEMENT EMPLOYEES. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. BAKER/WALTONSMITH MOVED TO ADOPT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING APPROPRIATION ADJUSTMENTS TO THE FY 2000\01 BUDGET. o MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. Councilmember Bogosian noted that he fully supports the results of the salary survey. PROPOSED ORGANIZATIONAL AND STAFFING CHANGES STAFF RECOMMENDATION: Accept report; approve resolution; approve changes to MOU's. TITLE OF RESOLUTION: .01-009 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING APPROPRIATION ADJUSTMENTS TO THE FY 2000/01 BUDGET TITLE OF RESOLUTION: 85-9.128 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING A MOU BETWEEN THE CITY AND THE SARATOGA EMPLOYEES ASSOCIATION, FURTHER AMENDING RESOLUTION 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR NON-MANAGEMENT EMPLOYEES. 6 City Council Minutes TITLE OF RESOLUTION: 85-9.129 February 7, 2001 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING A MOU BETWEEN THE SARATOGA MANAGEMENT ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR MANAGEMENT EMPLOYEES · Dave Anderson, City Manager, presented staff report. Mr. Anderson noted that this report reflected a combination of miscellaneous ' organizational changes to improve customer service and efficiency and cut current staff workloads. Mr. Anderson briefly summarized the proposed changes in the Community Development Department: Reclassify the Senior Inspector to Building Official. · Add a third Building Inspector. · Add an Associate Planner. · Broadband the existing Plan Check Engineer position to allow the position to be filled at a lower Plans Examiner if a qualified applicant cannot be found at the Engineering level. Mr. Anderson noted that the .funding for these Positions are available from . bUilding Permit revenue, which are higher than budgeted so far this year. Mr. Anderson briefly summarized the organizational changes in the City Manager's Office with the intent of establishing a level of support appropriate for coordinating numerous policy-level issues and special projects: · Create an Assistant City Manager position. · Eliminate the Senior Analyst position and one of the two Analyst · positions in the City Manager's Office. · Transfer an Analyst from the City Manager's Office to the Public Work~ DePartment. Mr. Anderson noted that the savings from eliminating the two positions offset the cost of the Assistanf City Manager position. Additionally, the possible replacement of the Administrative Services Director at a lower step will realize additional savings. Mr. Anderson noted that it would cost $137,000.00 for the changes in the Community Development Department, which will be covered by Building/Planning Development fees. The City Manager's Office changes will be at no cost to the City due to the elimination of one Administrative Analyst which credits the City Manager's Office $3,800.00. Vice Mayor Streit noted he fully supports the organizational changes, which will better serve the community. City Council Minutes February 7, 2001 Councilmember Baker questioned what duties would the Assistant City Manager perform. Mr. Anderson responded that the proposed Assistant Manager's position would supervise the Economic Development Coordinator and would be able to work on special projects assigned by the City Manager. Councilmember Bogosian noted he supported this position indicating that it would increase the responsibility of the Manager's Office. WALTONSMITH/BOGOSIAN MOVED TO ADOPT RESOLUTION MAKING APPROPRIATION ADJUSTMENTS TO THE FY 2000/01 BUDGET. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. WALTONSMITH/BOGOSIAN MOVED TO ADOPT RESOLUTION AMENDING A MOU BETWEEN THE CITY AND THE SARATOGA EMPLOYEES ASSOCIATION, FURTHER AMENDING RESOLUTION 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR NON-MANAGEMENT EMPLOYEES. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. WALTONSMITH/BOGOSIAN MOVED TO ADOPT RESOLUTION AMENDING A MOU BETWEEN THE SARATOGA MANAGEMENT ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR MANAGEMENT EMPLOYEES. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. AZULE CROSSING DEVELOPMENT,STATUS REPORT STAFF RECOMMENDATION: Accept report and dkect staff accordingly. Irwin Kaplan, Interim Director of Community Development, presented staff report. Director Kaplan noted that this issue was brought before the Council due to a letter of complaint submitted by Jeffrey J. Walker on January 23, 2001, in regards to the lack of compliance with conditions of approval at Azule Crossing. ~ Director Kaplan updated the City Council on the'recent conditions that Mr. Walker pointed out and which Mr. Griffin has recently fixed: · Installation of the privacy louvers Azule illuminated sign boxes turned off at 9:00 p.m. · Installation of security lights · Temporary fence moved back - providing more parking on site · Applied for a sign permit for the two non-permitted signs City Council Minutes February 7, 2001 Director Kaplan noted that Mr. Griffin was present tonight to answer any questions that Council might have. Councilmember Bogosian stated that he found this report confusing and requested that a matrix of the issues brought up by Mr. Walker, and how the conditions of approval, the violations, and the remedies all tie together. Director Kaplan responded that he would provide such a matrix. Dennis Griffin, The Griffin Company/Agent for Azule Crossing, noted that he did not understand what the problems were and noted that this project went through the City's entire review process, went to the Planning Commission, and to the City Council. Mr. Griffin noted that a few of the issues Mr. Walker addressed were due to the construction of the residential development project behind his commercial project. Vice Mayor Streit reminded everyone that this was a unique situation where you have two separate and different projects going on simultaneouslY, which was ordered by the City, and two different crews sharing a common parking lot. Councilmember Waltonsmith stated that the neighborhood surrounding the project should be the least impacted of all the groups involved. Jeffrey J. Walker, 20451 Seagull Way, noted that the issues he brought up in his letter have been remedied. Mr. Walker thanked Director Kaplan for his efforts. Don Johnson, 19997 Seagull Way, noted that there has been an increase of construction trucks using the neighborhood streets as access to the two projects. Mr. Johnson noted that on January 31 he counted one dozen construction trucks on his street. Mr. Johnson noted he contacted Director Cherbone, who in turn took care of the problem temporarily. Mr. Johnson requested the City Council install a temporary sign prohibiting construction trucks'on the neighborhood streets surrounding the Azule Crossing Development projects. A discussion took place on ingress and egress of the neighborhood streets to the construction sites. Director Cherbone noted that Saratoga-SunnyvaleRoad is tied to the Gateway project and will be addressed in a couple of months and noted that some of the trucks are so big that they have to use Seagull Way in order to turn around. Vice Mayor Streit asked Director Cherbone if he would send an inspector to the site and remind Devcon to avoid using the neighborhoods streets. Vice Mayor Streit requested that the Public Safety Commission examine the long-term daily misuse of Seagull Way and report back to the City Council. 9 City Council Minutes February 7, 2001 Director Cherbone noted that if Council desires to do so the City could implement some types of traffic calming devices or pass a MV resolution. Councilmember Baker requested that the Chair of the Public Safety Commission report back to the City Council within thirty days. Councilmember Bogosain noted that there were two issues that Mr. Johnson has brought up concerning Seagull Way; the temporary impact on the neighborhood due to the construction and the current misuse of that street. Mr. Johnson agreed with Councilmember Bogosian. Vice Mayor Streit thanked everyone for coming tonight. PUBLIC HEARINGS None Vice Mayor Streit noted that Director Walker requested that the Council move Item 6 before Item 5. Consensus of the City Council to move Item 6 before Item 5. NEW BUSINESS o SALE OF GENERAL OBLIGATION BONDS FOR THE SARATOGA COMMUNITY LIBRARY STAFF RECOMMENDATION: Accept report and direct staff accordingly. Mary Jo Walker, Director of Administrative Services, presented staff report. Director Walker explained that the citizens of Saratoga voted to approve the sale of $15 million general obligation bonds on March 7, 2000, to fund the Library renovation and expansion project. The City needs to have the bond proceeds no later than this coming June, before the City starts spending large amounts of money on the Library construction. The sale of the bonds takes about three months~ so the process should begin as soon as possible. Director Walker noted that it is recommended that the full $15 million be sold in one sale. If the Library is built for less than $15 million and funds remain after all the costs are paid, the excess proceeds can be used in a subsequent year for the annual debt service payment. Director Walker explained this would reduce the amount that would need to be collected from property tax payers in that year. Director Walker noted that Mr. Morales from Sutro & Company was present- to answer any questions from the Council. 10 City Council Minutes February 7, 2001 Vice Mayor Streit asked how long the process would take if Council approves the sale of the bonds tonight. Rich Morales, Vice President/Sutro, responded that once Council approved the sale of the bonds he would start the process immediately, which involves getting the City's bond rated and finding the lowest interest rate. Mr. Morales noted he would return to the Council, approximately in May, to request permission, to initiate the actual sale of the bonds, in the form of a resolution. BAKER/WALTONSMITH MOVED TO DIRECT STAFF TO INITIATE THE PROCESS OF SELLING 15 MILLION GENERAL BOND OBLIGATION BONDS FOR THE SARATOGA COMMUNITY o LIBRARY RENOVATION AND EXPANSION PROJECT. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. MID YEAR FINANCIAL RESULTS FOR FY 2000/2001 STAFF RECOMMENDATION: Accept Financial Reports; adopt resolution. TITLE OF RESOLUTION: 01-0i0 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING APPROPRIATION ADJUSTMENTS TO THE FY 2000/2001 BUDGET Mary Jo Walker, Director of Administrative Services, presented staff report. Director Walker noted that the financial reports represent the revenues, expenditures and fund balances in all City funds for the six months ended December 31, 2000. The financial reports include actual revenues and expenditures at the mid-year point, as well as staff's mid-year projections. Director Walker indicated that overall revenues were higher than expected at this point in the annual cycle and expenditures are slightly lower than budgeted. Director Walker indicated that General Fund revenues are about $700,000 higher than expected as of DeCember 31. This is due to higher sales tax, transfer tax, construction tax, interest income, and motor vehicle license fees, as well as an unbudgeted on-time grant from the California Law Enforcement Equipment program (CLEEP) that-was approved by the Governor's budget. Director Walker indicated that development revenues continue to be higher than budgeted and revenues in all other funds remain approximately as anticipated. Councilmember Baker noted he felt $25,000.00 was an excessive amount to improve the City's website. 11 City Council Minutes February 7, 2001 Dave Anderson, City Manager, indicated that he plans on doing some scoping of the project and will not spend the money unless necessary. Councilmember Bogosian noted he feels that it was a reasonable figure to make the City's website user friendly. BAKER/WALTONSMITH MOVED TO ACCEPT THE MID-YEAR FINANCIAL REPORT. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. BAKER/WALTONSMITH MOVED TO ADOPT RESOLUTION MAKING APPROPRIATION ADJUSTMENTS TO THE FY 2000/2001 BUDGET. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. AUTHORIZATION TO CITY MANAGER TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS FOR TEMPORARY SERVICES IN COMMUNITY DEVELOPMENT DEPARTMENT: A. AGREEMENT WITH IRWIN KAPLAN~ INTERIM COMMUNITY DEVELOPMENT. DIRECTOR B. AGREEMENT WITH WlLLDAN AND ASSOCIATES C. AMENDED AGREEMENT WITH ROBERT SCHUBERT, AICP. STAFF RECOMMENDATION: Authorize City Manager to execute agreements. Dave Anderson, City Manager, presented staff report. Mr. Anderson briefly explained the contracts for the following contract employees: 1. Irwin Kaplan, Interim Director of Community Development. 2. Robert Schubert, Senior Planner. 3. Phillip Block, Senior Planner.' Mr. Anderson noted that these contracts are temporary until full time staff is hired. BOGOSIAN/WALTONSMITH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACTS WITH IRWIN KAPLAN~ o ROBERT SCHUBERT, & PHILLIP BLOCK. MOTION PASSED 4-0 WITH MAYOR MEHAFFEY ABSENT. REPORT ON ABAG HOUSING NEEDS APPEAL COMMITTEE ACTION ON THE CITY'S APPEAL OF THE ABAG REGIONAL HOUSING NEEDS DETERMINATION FOR THE CITY OF SARATOGA STAFF RECOMMENDATION: Accept report and direct staff accordingly. Richard Taylor, City Attomey, presented staff report. 12 City Council Minutes February 7, 2001 Mr. Taylor provided an update of the City's efforts to appeal ABAG's decision on the Regional Housing Needs Determination (RHND). Mr. Taylor noted that the City of Saratoga appealed the ABAG determination based on two primary factors: 1. ABAG'S projection of anticipated job growth in Saratoga was not correct. 2. Inaccuracies in ABAG'S projections regarding household growth in Saratoga. Mr. Taylor noted that ABAG Housing Needs Appeals Committee met to consider the City's appeal on January 25, 2001, and rejected the City's appeal. Mr. Taylor indicated that the ABAG Executive Board would meet' on March 15, 2001 to make a final decision on the RHND for each jurisdiction within ABAG. Mr. Taylor reported that City staff plans to request that the Executive Board reduce the City's RHND at that time. Betty Feldman, 20184 Franklin Avenue, requested that the City of Saratoga make every effort to supply our fair share of affordable housing. Ms. Feldman reported that The Town of Los Gatos, in conjunction with the Community Housing Developers, would be celebrating the grand opening of the Los Gatos Creek Apartments on February 16, 2001. Ms. Feldman noted that this project was part of the Town's efforts to build affordable housing in their community. Councilmember Baker stated that the allocation of affordable units in Saratoga set by ABAG is too high. Vice Mayor Streit noted that all the City is asking for is a reasonable number that the City could actually meet. Vice Mayor Streit indicated to Ms. Feldman that the City Council would be holding a special meeting on March 27, 2001 to discuss affordable housing. Consensus of the City Council to direct the City Attorney to prepare an appropriate correspondence to the ABAG Executive Board. ORCHARD RESTORATION PROJECT - PHASE I AND PHASE II STAFF RECOMMENDATION: Approve proposal for transplanting trees and authorize City Manager to execute agreement to prepare an "Orchard Master Plan". Dave Anderson, City Manager, presented staff report. Mr. Anderson noted that at the January 17th meeting, the City Council had the opportunity to review the' schematic design plan for the Saratoga Library Expansion Project. During the presentation, it was noted that the expansion of the library building and parking lot would require the removal of approximately 110 orchard trees. Mr. Anderson noted that the intent is to transplant a portion of those trees. 13 City Council Minutes February 7, 2001 Mr. Anderson explained that Matt Novakovich, the City Orchardist, and Linda Gates, the landscape architect, have walked the site to evaluate the existing trees proposed for removal and have identified 48 trees as potential candidates for transplanting. Mr. Anderson noted the candidates for transplant are a mixture of prone and apricot trees varying in size. Mr. Anderson explained that Mr. Novakovich recommended replanting the orchard trees on the Fmitvale/Saratoga comer along Saratoga Avenue. Mr. Anderson noted that funding for both phases is available in CIP 0101 - park Upgrades. Mr. Anderson indicated that Phase II of the Heritage Orchard Restoration Project includes the services of Linda Gates and Matt Novakovich to work with the Heritage Preservation Committee to develop a master plan for the rest of the orchard that is not a part of the library project. Mr. Anderson noted that Norman Koepemik, Chair/Heritage Preservation Commission, was present tonight to answer any questions Council may have. Vice Mayor Streit asked if the City would be putting signs up in the Heritage Orchard noticing the restoration project. Mr. Anderson responded yes, signs would be placed in the Heritage Orchard and an article will be in the Saratogan. Vice Mayor Streit asked Chair Koepemick if he had any comments on the Heritage Orchard Restoration Project. Norman Koepemik, Chair/Heritage Preservation Commission, emphasized that the Heritage Preservation Commission fully supports the restoration efforts and Noted that now was the time to replant the trees. PHASE I BAKER/WALTONSMITH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AGREEMENT WITH GATES AND ASSOCIATES, LANDSCAPE ARCHITECTS, IN THE AMOUNT OF $9,050.00 FOR DESIGN DEVELOPMENT AND CONSTRUCTION MANAGEMENT..MOTION PASSES 4-0' WITH MAYOR MEHAFFEY ABSENT. BAKER/WALTONSMITH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH MATT NOVAKOVICH, ORCHARDIST, IN THE AMOUNT OF $33,587.28 FOR EXCAVATING AND TRANSPLANTING TREES. MOTION PASSES 4-0 WITH MAYOR MEHAFFEY ABSENT. 14 City Council Minutes PHASE II February 7, 2001 BAKER/WALTONSMITH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GATES AND ASSOCIATES, LANDSCAPE ARCHITECTS FOR PHASE I1 ORCHARD MASTER PLAN IN THE AMOUNT OF $19,120.00. MOTION PASSES 4-0 WITH MAYOR MEHAFFEY ABSENT. CITY COUNCIL ITEMS Councilmember Waltonsmith asked if staff has handled the following: 1. Commendation for Mason Sakoda. 2. Proclamation for the Peace Corp. 3. Response to Marcia Ferris in regards to her recent email concerning school traffic. Cathleen Boyer, City Clerk, responded that both the commendation and proclamation have already been prepared. Mr. Anderson responded that Ms. Ferris's email has been forwarded to the School Site Task Force headed by Bridgett Ballingall. Councilmember Bogosian requested a joint meeting with the Saratoga Union School District to discuss their efforts on traffic control. Councilmember Baker reminded everyone that at the January 17th meeting he discussed a random phone survey in which he participated, but questioned the validity of it. Councilmember Baker reported that he finally received a return phone call from Dennis Trujillo, Deputy Director/CALTRANS, who verified that the survey was authorized by CALTRANS and was being performed by a contractor CALTRANS had hired. OTHER None. CITY MANAGER'S REPORT Mr. Anderson requested the City Clerk to remind the City Council of the date scheduled for the Council's Retreat. Cathleen Boyer, City Clerk, stated the scheduled date for the Council's Retreat was May 5, 2001. 15 City Council Minutes ADJOURNMENT February 7, 2001 Vice Mayor Streit adjourned the meeting at 9:25 p.m. and wished Mayor Mehaffey a speedy recovery, ~P~y"~tibm~t~d; City C1}rl~--'~ j 16