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Home My WebLink About02-08-2000 City Council Agenda PacketAGENDA SARATOGA CITY COUNCIL KEEP ONE YEAR TIME: Tuesday, February 8, 2000 - 5:30 p.m. PLACE: Closed Session in the Administrative Conference Room, 13777 Fruitvale Avenue; Adjourned Regular Meeting in the Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting OPEN SESSION - 5:30 p.m. in the Administrative Conference Room at 13777 Fruitvale Avenue. ADJOURN TO CLOSED SESSION CLOSED SESSION 1. Conference with Legal Counsel - Existing Litigation pursuant to Government Code section 54956.9(a) - Name of Cases: City of Saratoga v. TCI of Cleveland, Santa Clara County Superior. 2. Public Employee Mid-Year Performance Evaluation pursuant to Government Code Section 54957 - Title: City Manager 3. Public Employment pursuant to Government Code Section 54957 -'Title: City Clerk ~ .MAYOR'S REPORT ON CLOSED SESSION CALL TO ORDER - 7:00 pm. in the Adult Care Center, 19655 Allendale Avenue ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Govemment Code 54954.2, the agenda for this meeting was properly posted on February 4, 2000. The Notice of Adjournment from the February 2 meeting was posted on February 3, 2000. ORAL COMMUNICATIONS FROM THE PUBLIC ON NON-AGENDIZED ITEMS - Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on any such matters. However, the Council may instruct staff accordingly regarding Oral Communications. Page 1 of 3 Agenda for City Council Adjourned Regular Meeting/ Joint Meeting with Public Safety Commission February 8, 2000 2. REVIEW OF CITY NEWSLETTER ARTICLES Recommendation: For review and direction to staff. 3. JOINT MEETING WITH PUBLIC SAFETY COMMISSION Roll Call a. Mid-year review of Sheriff's Department activities bo Report fi.om the Saratoga Fire District i. Mid year report on Fire District activities ii. Status report on Measure F iii. Report on emergency medical response fi.om on-scene time c. Report fi.om the Santa Clara County Fire District d. Review Of 1999 Highlights and Goals for 2000 e. Saratoga Union School District Busing Prg~gram Update f. Discuss the City's Emergency Operations Plan Page 2 of 3 Agenda for City Council Adjourned Regular Meeting/ Joint Meeting with Public Safety Commission February. 8, 2000 4. STATUS REPORT ON SARATOGA ACTIVITIES. CREEK LITIGATION SETTLEMENT 5. AGENCY ASSIGNMENT REPORTS. Association of Bay Area Governments Chamber of Commerce Board County Cities Assn. Leg. Task Force County HCD Policy Committee Emergency Planning Council Hakone Foundation Liaison KSAR Community Access TV Board Library Joint Powers Authority Board North Cent. Flood Cont. Zone'Adv. Committee Penin. Div., League of Cal. Cities Santa Clara Valley Water Commission Santa Clara County Cities Assn./ City Selection Committee SASCC Liaison Saratoga Business Development Council Sister City Liaison West Valley Solid Waste JPA Valley Transportation Authority PAC West Valley Sanitation District Mehaffey Streit Bogosian Waltonsmith Streit Baker Bogosian Waltonsmith Baker Waltonsmith Bogosian Mehaffey Bogosian Baker Mehaffey Streit Waltonsmith Mehaffey Streit Mehaffey Streit Baker Baker Waltonsmith Waltonsmith Bogosian Mehaffey Waltonsmith Bogosian Mehaffey Streit Baker Waltonsmith Mehaffey Baker Mehaffey 6. SELF EVALUATION OF PREVIOUS MEETINGS: January 25 and February 2, 2000. 7. OTHER ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Nottfication 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] Page 3 of 3 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: February 8, 2000 ORIGINATING DEPT: CITY MANAGER AGENDA ITEM PREPARED BY: C~¥Clerk t ,,ff SUBJECT: Review of City Newsletter Articles RECOMMENDED MOTION(S): For your review and direction to staff. REPORT SUMMARY: Beverly Tucker of the Recreation Department has prepared the attached proposed newsletter articles for the first issue of the City's Newsletter, for your review and comments. All of the proposed articles for this first issue are listed herein with the exception of the Mayor's message, which is forthcoming under separate cover. Per your request, we have included in the articles a statement regarding the March 1 public hearing to discuss an interim moratorium on using commercially designated land for non- commercial purposes. (This statement was prepared by the City Attorney). Please note that these articles are subject to further editing by staff and are being presented to you for a review of its contents. For your information, the target date to get the articles to' the printer is February 15th, and to the post office for bulk mailing on February 25a. Because it is going by bulk mail, there is no assurance as to whether the newsletters would reach the residents before March 1, 2000. Given this uncertainty, the Council may want to reconsider including this article. Beverly Tucker of the Recreation Department will be attending the meeting to answer any questions you may have. FISCAL IMPACTS: As discussed in previous reports. Any new development will be addressed at the meeting. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Timelines may not be met as scheduled. ' ~ ALTERNATIVE ACTION(S): Propose revisions to the articles. FOLLOW UP ACTION(S): Finalize newsletter and submit to the printer. ADVERTISING, NOTICING AND PUBLIC CONTACT: None. ATTACHMENTS: Proposed newsletter articles. THIS IS A WORKING DOCUMENT. PARTIAL PROOFS HAVE BEEN MADE DRAFT DRAFT DRAFT DRAFT DRAFT Winter 2000 Newsletter DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT MAYOR'S MESSAGE Coming from Stan 2/7/00 MEASURE N-LIBRARY BOND On March 7, 2000, the citizens of Saratoga will vote on whether to authorize up to $15 million general obligation bond to renovate and expand the Saratoga Community Library. Listed on the ballot as Measure N, the measure will read: To improve, renovate, and expand the Saratoga Community Library in its current location by providing space for more books; ensuring modem earthquake standards; improving access to fire exits; updating electrical wiring for computers; providing adequate seating; updating inadequate lighting; and providing additional space for children's reading areas, shall the City issue $15 million in bonds at the lowest interest rates possible, with guaranteed annual audits, a citizen's oversight committee, and no money for administrators' salaries. If passed, property taxes would be increased to pay off the bond over thirty years. The average property tax increase for the 30-year period would be $11.64 per $100,000 of assessed valuation. In other words, for a home that is on the County Assessor's tax roll at $400,000, property taxes would be an average of $46.56 higher if the bond is approved. The rates are estimated to be slightly higher in the earlier years (approximately $13.40 per $100,000) and slightly lower in later years. CITY RECEIVES TWO FINANCIAL AWARDS The City of Saratoga has received two awards from the Government Finance Officers Association (GFOA) for excellence in financial reporting. The City Manager's Office received the Distinguished Budget Presentation Award for the two-year budget beginning July 1, 1998. The award, which is the highest form of recognition in governmental budgeting, recognized Saratoga's budget as a policy document, financial plan, operational guide and communication device. The Certificate of Achievement for Excellence in Financial Reporting was awarded to the Administrative Services Department for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 1998. This certificate recognizes comprehensive annual financial reports with the highest standards in government accounting and financial reporting. These awards were created by the GFOA, a nation-wide public-sector association, to encourage high-quality budgets and financial reports, which are easy to read and understand. The awards are significant achievements for a municipal government and its management. COMMISSION VACANCIES Saratoga needs you! Residents are encouraged to apply for vacant seats on three City Council appointed commissions this spring. Commissioners provide a vital service in researching and advising the City Council on community issues. Heritage Preservation: The Heritage Preservation Commission, which meets the second Tuesday of each month, serves as a liaison between the Council, Planning Commission and state and local agencies in implementing the City's Heritage Preservation Ordinance. Public Safety: Meeting the second Thursday of every month, the Public Safety Commission focuses on increasing community awareness of traffic safety, crime/fire prevention, emergency preparedness and inter-agency communication. Youth Commission: The Youth Commission governs the Warner Hutton House Teen Center and directly plans and implements teen programs including dances, concerts and trips. Commissioners are in 7th- 12th grade and commit a minimum of 10 hours per month. For applications or more information, please call the City Clerk at 868.1269 GENERAL PLAN UPDATE Since holding community outreach meetings in September and November 1999, The Community Development Department is preparing an update to the Circulation and Scenic Highway Element of the General Plan. The update assesses current traffic conditions and projects future trends in order to meet future needs. Saratoga residents will be asked to review the draft before the Planning Commission and City Council officially adopt it. The general plan includes seven elements: land use, housing, conservation, circulation and scenic highways, noise, open space and safety. The Circulation and Scenic Highway Element focuses on traffic flow throughout the city, long-range traffic goals and policies that determine road classifications, traffic calming measures, safe school frameworks, service levels and new development requirements. SPRING CLEAN-UP DAYS Just in time for spring-cleaning and garden projects, the City of Saratoga and Green Valley Disposal are offering free trash collection days between May 1 and 9. Residents will be notified of their specific day by mail. Households may put out unlimited amounts of yard clippings and general debris. Hazardous items such as paint, pesticides, swimming pool chemicals, solvents and motor oil are not included in the pick-up. Saratoga residents may dispose of these free of charge the second Saturday of every month at 1600 S. l0th St., San Jose and the third Saturday of every month at 164 Carl Rd., Sunnyvale. Materials must be in closed containers no larger than five gallons. For more information contact Santa Clara County Hazardous Waste at 299.7300. BEETLE INFESTATIONS After a sudden, unexplained die-off of the state's tan oak forest, two populations, the oak bark beetle and oak ambrosia beetle, are exploding. With an enormous amount of dead and dying tan oaks t6 support their population growth, the beetles are now attacking and killing thousands of Coast Live Oaks. Homeowners are advised to inspect oak trees on their property for infestation. Barrie D. Coate, City Arborist, offers the following guidelines for examining and treating trees: · Beginning in March, look for dark oozing patches on the bark surface one to two feet above the ground and reddish-brown boring dust on the lower bark surface. These are the first signs of oak bark beetle infestation. Ambrosia beetles leave fine, white sawdust on the tree trunk and/or one inch dark patches with a white spot in the middle. · If 15 to 20 of the dark patches are found or more than a few of the white patches, it is probably too late to save the tree. · All trees, regardless of infestation, should be sprayed between March andApril and again between mid-August and mid-.September with either "Astro" or "Dragnet". Only certified pest controllers may apply these pesticides. · Trees that are dead or beyond saving must be cut down and removed to a dump. Any firewood saved from these trees must be tightly covered with clear plastic for six months to prevent spreading. Finally, stumps should be ground out. · A tree removal permit is necessary for any tree with a 10" or larger trunk diameter. For permit information call 868.1222. While there is no historical record of such a rapid and massive dieback of coastal Ii,ce oaks and its cause is still unknown, it is always prudent to keep these valuable trees in good health. Regular care includes: · Careful pnming only from November to February · Avoid over watering. Only drought-stressed trees should be watered at six-week intervals during the summer. · Do not plant lawns or ornamental flowers under oaks. · Protect roots and soil under trees from compacting and unnecessary disturbance/damage. SEWAGE DISPOSAL ORDINANCE In an effort to improve underground water quality and as an agreed condition of the lawsuit settlement with Baykeeper, an ordinance requiring the abandonment of septic tank systems was passed by the City Council in 1999. The Community Development Department is developing a notification and process for affected residents. However, as of Julyl, 1999, any home being sold must immediately abandon an existing septic tank and hook up to the sewer. Homes with an: inadequate grade, easement issues, or where no sewer line exists may request an exemption. When these homes are involved in any real estate transfer, the septic system must be inspected by a registered civil engineer or environmental health specialist and brought into compliance with county standards before closing escrow. To determine if a sanitary sewer is available for a specific property call: The Cupertino Sanitation District: 253.7071 The West Valley Sanitation District: 378.2407 .. -- ' For septic system inspection requirements call:' The City of Saratoga: 868.1244 The Santa Clara County Environmental Health Department: 299.6562 EXPRESS YOUR VIEWS- Non-Commercial Uses of Commercial Land Residents are invited to speak out March 1, 2000 at a public heating on an interim moratorium on using commercially designated land for non-commercial purposes. The moratorium would remain in effect while the Planning Commission and City Council consider options to preserve the commercial land base and meet other land use goals. Proposed ordinance materials will be available from the City Clerk Friday, February 25, 2000. CAPITAL PROJECTS Park Renovations After two public input sessions, drawings are now complete for renovating Kevin Moran and Gardiner Parks. Each site will receive new playground equipment and renovated play equipment. Once the Parks and Recreation Commission and City Council approve the drawings, competitive construction bids will be sought. Completion of both parks is expected by early summer. Civic Theatre Council meetings and theatre performances will now be much more enjoyable and accessible due to a new heating and air conditioning system and disabled ramp in the Civic Theatre. The 35- year old system has had several costly repairs that made a new system prudent. The new $129,000 system, installed by Redwood General, is far more effective and energy efficient. Partial funding for the new system came from the City's capital expenditures budget and the theatre ticket surcharge program. The new ramp provides wheelchair access to the theatre and stage area. Quito Bridges AN West, Inc., a Richmond, CA civil engineering firm, is designing two bridge replacements for Quito Road spanning San Thomas Aquino Creek. Tentatively scheduled for construction this summer, the bridges will replace two deteriorating 80 year old, concrete bridges with seismic and structural concerns. The bridge replacements are a Federal Aid Project with 80% funded by the Highway Bridge Rehabilitation and Replacement Program (HBRR). The town of Los Gatos, the Santa Clara County Water District and the City of Saratoga will share the remaining 20%. Pavement Management The 2000 paving cycle begins this March as Bortolotto & Co. of San Carlos applying either a slurry seal or pavement overlay to selected streets. Major streets receiving work arc: Cox Rd. between Saratoga-Sunnyvale Rd. and Saratoga Ave, Quito Rd.. between Hwy. 85 and Austin Way and sections of Prospect Rd. Residents directly impacted by street resurfacing will be notified by m~il or flyer. Expanded schedules and street lists will be printed in the Saratoga News. Slurry seal is a syrupy mixture of sand, small rocks, asphalt and water spread by machine. It fills cracks, smoothes the road surface and prolongs the pavement life. Pavement overlay applies one to two inches of asphalt to the road surface. Damaged street sections are excavated and repaired and Petromat, a reinforcing fabric, is applied over the entire surface before the new pavement is finally placed.. Streets are paVed in roughly five to ten year cycles determined by use, condition and available funds. Residents should call Jason Chou, Assistant Engineer, with any questions at 868.1219 Park Restrooms Remodeling of three park restrooms began in February by the Jens Hansen Company of San Carlos. Construction should be completed by the end of May 2000. Renovations are as follows: interior and exterior remodel of the Wildwood Park restrooms, interior remodel for the Congress Springs restrooms and bringing the E1 Quito Park restrooms into compliance with the Americans with Disabilities Act. PHONE DIRECTORY City Clerk City Hall Main Reception City Manager. Building Permits Business Licenses Employment: Park Maintenance Planning/Zoning Recreation Registration Senior Center Street Maintenance Traffic Engineering Volunteer Opportunities Warner Hutton House Teen Center 868.1269 868.1200 868.1216 868.1201 868.1260 868.1200 868.1245 868.1222 868.1248 868.1257 868.1245 868.1239 868.1252 868.1272 COMMUNITY EVENT CALENDAR March 3 March 4 All Saratoga Middle School Dance - Saratoga Youth Commission 868.1272 Community Crab Feed-Saratoga Chamber of Commerce 867.0753 March 7 March 17 April 1 April 10 April 16 May 1-16 May7 May 29 Election Day St. Patrick's Day Dinner-Saratoga Senior Center 868.1257 Cinderella Opens at the Saratoga Community Center 868.1248 Summer Recreation Brochure Released Spaghetti Dinner-Saratoga Adult Day Care Center 868.1262 Spring Clean-Up Days Green Valley Disposal Compar~.y 868. I200 Saratoga Rotary Art Show at West Valley College 725.2434 Memorial Day (All city offices closed in observance.) WEBSITE AD www.saratoga.ca.us KSAR REMINDER AD KSAR, Saratoga's community access television station is now channel 15 for all AT&T customers. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE February 8~ 2000 ORIGINATING DEPT. Ci.ty Manager AGENDA ITEM CITY MANAGER: Larry I.'Perlin PREPARED BY: Ci.ty Clerk SUBJECT: JOINT MEETING WITH PUBLIC SAFETY COMMISSION RECOMMENDED MOTION(S): Receive reports. REPORT SUMMARY: a. Mid Year review of Sheriff's Department Activities - A report is provided under separate cover (black presentation binder) and an oral presentation will be provided at the meeting. b. Report from Saratoga Fire District - Background materials are provided under separate cover (teal 3-ring binder) and an oral presentation will be provided at the meeting. c. Report from the Santa Clara County Fire District - A report is attached and an oral presentation will be provided at the meeting. d. Review of 1999 Highlights and Goals for 2000 - A staff report is attached and an oral presentation will be provided at the meeting. e. Saratoga Union School District Busing Program Update - An oral presentation will be provided at the meeting. f. City's Emergency Operations Plan - A staff report is attached and an oral presentation will be provided at the meeting. FISCAL IMPACTS: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): N/A FOLLOW UP ACTIONS: N/A ATTACHMENTS: As stated CITY OF 34[ SAt ATOGA 1999-2000 Mid Year Budget Review Report Office of the Sheriff County of Santa Clara OFFICE OF 11tE SHERIFF SANTA CLARA COUNIT SHERIFF LA URIE SMITH ME M O'R A N D UM TO: FROM: DATE: SUKIECT: City of Saratoga Captain JeffMiles', West Valley Patrol Division Commander February 1, 2000 Mid-Year Budget Review I have compiled the statistical data for the City of saratoga for fiscal year 1999-2000, to include budget costs (actual for 1998-1999 and proposed for 1999-2000), charts for Crime Comparison Calls for Service, Accidents, Citations Issued, Public Safety Reports, summary of F.B.I. Crime Statistics, Customer Satisfaction Sun, eys, and the School Resource Officer report. The attached Charts are broken down as follows: Crime Stats; reflects the types of crimes to the number of calls for service, total patrol hours associated with each crime type, and the total detective hours associated with each crime type. Accidents; reflects the total number of accidents, broken down by accident type and the total number of patrol hours associated with each type .of accident. Citations; reflects the total number of citations issued, broken down by citation type, total number of citations associated with each citation type and the total number of associated patrol hours. ACTUAL COSTS FISCAL YEAR 1998-1999 RATES GENERAL LAW ENFORCEMENT FY Actual Hours - Activity Actual Hours - Patrol 900 Codes (! 0% of Above Hours) Total Hours LOS ALTOS CUPERTINO HILLS 1998-1999 SARATOGA UNINCORP. CITIES 22,543.8 2,757.8 11,455.3 7,115.2 8,901.3 2,079.6 5,830.3 5 ,303 ~. 3, ! 44.5 483.7 1,728.6 1,241.8 34,589.6 5,321.1 19,014.2 13,660.2 ActualCosts FY ! 998-1999 @ $9L85 SUPPLEMENTAL PATROL - DAYS: Actual Hours Actual Costs FY 1998-1999 @ $90.16 Cupertino i @ $91.01 $3,177,055 $488,743 6,347.6 42.7 $577,695 $3,850 $1,746,454 1,977.5 $178,291 $1,254,689 90.9 $8,196 SUPPLEMENTAL PATROL- blIGHTS: A,~xml Hours 30.4 0.0 1,670.2 278.7 Aetual CostsFY 1998-1999 @ $92~4 Cupertino @ $93.09 INVESTIGATIVE HOURS: Actual Hours Detective Investigation: Average of last 6 ys(Cup.& Sar.) A~ual Costs FY 1998-1999 @ $82.43 $2,830 $0 4,222.0 566.0 6,183.7 306.8 $348,019 $46,655 $154,059 1,984.0 1,808.8 $163,541 0.0 $0 I/24/2000 Final A - 2 Contfinl.xis RESERVES ACTIVITY HOURS: Actual Hours ACTUAL COSTS FISCAL YEAR 1998-1999 LOS ALTOS CUPERTINO HILLS 781.8 22.5 SARATOGA 340.2 UNINCORP. CITIES 403.5 Actual Costs FY 1998-1999 ~ $33.33 OPERATING COSTS OF WESTSIDE SUBSTATION: (See Note) FISCAL YEAR 1998-1999 Cost on FY 1998-1999 Hrs. 83,024 Percentage Actual Costs FY 1998-1999 ~ SUBTOTAL COSTS: $26,057 $750 40,968 5,364 $11,339 22,662 .$13,449 14,030 49.3448% 6.4608% 27.2957% 16.8987% $93,023 $45,902 $6,010 $25~91 $15,720 Actual CostsFY1998-1999 SPECIAL PROJECTS SERGEANT: Actual Costs FY 1998-1999 (est. hours: Los Alt Hills: (est. hours: Cupertino= (est hours: Saratoga = $56.14 .0 1,794 0 SCHOOLS RESOURCES OFFICER Actual Costs FY 1998-1999 t~ $73.06 TOTAL SHERIFF LAW ENFORCEMENT COSTS Actual Costs FY 1998-1999 OTHER COSTS 4,177,558 546,008 2~79,075 1,317,998 100,715 0 -0 0 258,740 0 546,008 133,769 2,412,844 4,537,013 1~!7,998 Actual Costs FY 1998-1999 0 0 1/24/2000 Final A- 3 Contfinl.xls ACTUAL COSTS FISCAL YEAR 1998-1999 RATES LOS ALTOS CUPERTINO HILLS SARATOGA UNINCORP. CITIES BOOKING FEES Actual Costs FY 1998-1999 TOTAL LAW ENFORCEMENT COSTS Actual Costs FY 1998-1999 118,002 3,418 22,927 4,655,0i5 549,426 2,435,771 1,317,998 TOTAL COSTS COMPARISON Actual Costs FY 1998-1999 CONTRACT UNINCORP. CITIES AREA 7,640,212 1,317,998 I/24/2000 Final A - 4 Contfinl.xls PROPOSED COSTS FISCAL YEAR 1999-2000 LOS ALTOS UNINCORP. RATES CUPERTINO HILLS SARATOGA CITIES GENERAL LAW ENFORCEMENT FY Proposed Hours - Activity Proposed Hours - Patrol 900 Codes (10% of Above Hours) Total Hours 1999-2000 6,786.7 6,188.7 1,297.5 32,500.0 5,321.0 19,014.0 14,272.9 Proj Costs FY 1999-2000 ~ $91.23 SUPPLEMENTAL PATROL - DAYS: Proposed Hours $2,964,975 7,200.0 $485,435 43.0 $3,852 $1,734,647 $1,302,117 1,977.0 0.0 $177,119 $0 Proj Costs FY 1999-2000 ~ $89.59 Cupertino ~ $91.94 $661,968 SUPPLEMENTAL PATROL - NIGHTS: Proposed Hours 2,080.0 0.0 1,710.0 0.0 Proj. Costs FY 1999-2000 ~ $91.56 Cupertino ~ $93.91 $195,333 $0 $156~68 $0 INVESTIGATIVE HOURS: Proposed Hours Detective Investigation: Average &last 6 ys(Cup.& Sar.) Proj Costs FY 1999-2000 :~ $85.16 6,830.0 566.0 2,200.0 6,183.7 306.8 ' 1,808.8 $581,643 $48,201 0.0 $187,352 $0 1/24/2000 Final A - 5 Contfinl.xis RESERVES ACTIVITY HOURS: Proposed Hours PROPOSED COSTS FISCAL YEAR 1999-2000 LOS ALTOS CUPERTINO HILLS ! ,650.0 22.0 SARATOGA 340.0 UNINCORP. CITIES 200.0 Proj Costs FY 1999-2000 ~ $34.86 $57,519 $767 OPERATING COSTS OF WESTSIDE SUBSTATION: (See Note) Est. Costs FY 1998-1999 Hours 41,780 5,364 84,118 Percentage 49.6683% Proj Costs FY 1999~2000 ~ $96,229 47,795 6,136 SUBTOTAL COSTS: Proj Costs FY 1999-2000 4,509,233 PROJECTED SPECIAL SERVICES Projected Hours FY 1999-2000 1,773 0 Proj Costs-Sergeant ~ $53.88 95,521 Pmj Costs-C_.~e Enforcement ~ $53.65 SCHOOLS RESOURCE OFFICER Proj. Costs FY 199922000 (~ $71.28 238,075 0 TOTAL SHERIFF LAW ENFORCEMENT COSTS Proj Costs FY 199922000 OTHER COSTS Proj Costs FY 1999-2000 6.3768% 544,391 4,842,829 544,391 0 0 $11,852 22,701 26.9871% 25,969 2,293,507 0 0 105,494 2,399,001 $6,972 14,273 16.9678% 16,328 1525,417 1,325,417 0 !/24/2000 Final A - 6 Contfini.xis PROPOSED COSTS FISCAL YEAR 1999-2000 LOS ALTOS UNINCORP. RATES CUPERTINO HILLS SARATOGA CITIES BOOKING FEES l~oj Costs FY 1999-2000 TOTAL LAW ENFORCEMENT COSTS P~j.Co$~ FY 1999-2000 118,002 3,418 22,927 0 4,960,83 i 547,809 2,421,928 1,325,417 TOTAL COSTS COMPARISON Proj.Costs FY 1999-2000 CONTRACT UNINCORP. CrHES AREA ?,930,568 1,325,4 !/24/2000 Final A - 7 Contfinl.xls 0 o o '( .= Type of Accidents ~u~p!3~V jo ~d~£ 0 SARA1999 TOTAL PART ...... QNE CR'Ii~I~-S' ............................. 121 _ 92 ,_ 138 90 44i. AVERAGE PRI i 6.44/21 8.02/14 5.91112 6.12/13 6.62/60 RESPONSE TIMES/# OF PRI 2 8.9811067 9.6611101 9.1511058 9.5511085 9.3414311 CALLS REPORTED PRI 3 19.63/672 18.00/719 18.78/798 18.26/635 18.67/2824 ACCIDENTS INJURY 19 20 29 22 90 PROP. DAM 74 76 64 79 293 TOTAL 93 96 93 101 383 JUVENILE ARRESTS 12 11 10 10 43 JUVENILE CITATIONS 16 23 18 32 89 ADULT BOOKINGS ON VIEW 79 45 26 73 223 WARRANTS 0 0 0 0 0 MISDEMEANOR CITES 94 44 92 44 274 TRAFFIC CITATIONS MOVING 604 540 556 556 2256 SPEEDING 457 515 424 ' 424 1820 TOTAL 1061 1055 980 980 4076 Page 1 P "'~orted Crime Statistics from the FBI ,,. ,dary to June 1998/Jan to June 1999 City Homicide Rape Robbery Assault Burglary Auto theft. Anaheim -10/5 38/44 269/241 359/580 10041826 854/705 Bakersfield 7/8 15/14 253/186 242/218 1482/1188 687~564 Berkeley 1/0 21/22 194/216 232/212 772/543 493/386 Concord 1/1 23/17 77/72 249~205 616/399 344/307 Fremont 411 12114 82/59 253/169 635~493 428/322 Sacramento 15/23 69/78 862/695 741/672 3300/2494 3184/2309 San Jose 16/14 181/178 433~381 1964/1964 2280/1452 1778/1409 Sunnyvale 0/0 11/12 32/23 50/57 274/160 174/106 :ustomer. Satisfaction. Survey. Results .for.District 1,'1/as of: Dec 31, ~ 999 Customei' Source Rc~-ords I~is Query Customer Satisfaction . .ustomer SatiSfaction Survey Results for District S Customer Source as of: Dec 31, 1999 Records this Query Customer Satisfaction . AOrN AOrM Ague D~,iorN Totals and percents of totals for Customer Satisfaction Surveys for West Valley Patrol Division, Saratoga-1999, I Strongly ISomewhatJ Agree ISomewh.tl DisagreeI BOX# Agree I Agree I I Disagreel % of 45 75.6 15.5 4.4 ITotal 1 1 2.2 2.2 % of 46 69.5 30.4 0 0 0 5 %of 51 85.5 7.8 0 0 0 % of 51 86.2 7.8 5.8 0 % of 51 76.4 17.6 3.9 0 1 0.19 % of 51 90.1 7.8 0 1.9 0 % 0f48 35.4 18.7 33.3 8.3 4.1 45 46 51 51 51 51 48 MEMORA OFFICE OF THE SHERIFF SANTA CLARA COUNTY SHERIFF LA URIE SMITH NDUM TO: FROM: DATE: SUBJECT: Captain J. Miles Deputy R.J. Breuss # 1404 01/12/O0 Mid-Year SRO Summary The following will be a summary of my activity for the first half to the school year. I must start this stm~mary by saying that it has been an exceptionally quiet first half. I feel this is largely due to a good number of the at risk students from last year either moving or opting to go to alternative schooling. This is not to say that we haven't had our share of issues. One of those issues is an apparent excessive use of alcohol by the senior class at Saratoga High. It is an issue that has resulted in three known cases of alcohol poisoning that nearly resulted in death. I have addressed this issue with the school administration and Sheriffs administration and we agree that a combined effort to reverse this trend is necessary. I have attended squad meetings and informed the beat deputies of the problem. I have reinforced the need for a zero tolerance policy. I have also investigated the use of the Fatal Vision Goggles as a training aid. The preliminary results are very positive. I was able to use them in a presentation at Blue Hills ElementaD' school during "Red Ribbon" week. They are one of the most effective training aids 1 have ever used. I have made a number of school presentations covering a variety of topics. Those topics include Alcohol and Drug awareness, Bullying and Respect, Drivers Ed, Halloween Safety, and several "Show and Tell" type events. In cooperation with Prospect High we were able to schedule a Parental Drug Awareness Seminar that unfortunately no one attended. Keep in mind that over 1800 mailers were sent.and not one person chose to attend. So much for "build it and they will come". I attend a number'of meetings during the course of my duties including "Student Study Team", Coordinating Council, Westside Partners, Saratoga/Los Gatos Schools meeting and the Saratoga Emergency Preparedness Committee to name a few. The Sheriff's Teen Academy is a huge commitment of time and energy. As you know we dedicated ourselves for twelve weeks to facilitate this program. This time period does not include scheduling. recruiting or preparation. The School Safety Patrol is one of my favorite programs. The training and support of this program is one of the really fun.jobs that I have. My New Years resolution is to become far more involved with this program and in general more involved on a one on one basis with the students of ali the schools. I handle a large volume of "one time" issues. I receive a good many phone calls from parents and students asking every, conceivable type of question. The questions range from "What type of crime is this?" to "How do I know if my kid is using drugs?" I am working with both Saratoga Unified School District and Saratoga / Los Gatos High School District in submitting a grant proposal that could result in up to $300,000 in safety funds; keep your fingers crossed. I hope this document gives you a good picture of the first half of the school year. FIRE DEPARTMENT SANTA CLARA COUNTY 14700 Winchester Blvd.. Los Gatos. CA 95032-1818 (408) 378-4010 (phone) · (408) 378-9342 (fax) February 1, 2000 To' From: Saratoga Public Safety Commission Douglas G. Sporleder, Fire Chief ~ Subject: Santa Clara County Fire Department's Report on Services to' the City of Saratoga, January 1 - December 31, 1999 Summary The fire loss. for calendar 1999 in~ the portion of the City of Saratoga that is served by County Fire was $1,194,920. Other information is provided below: 1. The average response time for Engine 9 (Cox Ave.) for urgent (code 3)and non urgent (code 2) calls combined was 4.8 minutes. When the non urgent calls are extracted from this number, the response time improves to 4.7 minutes. This time is within the District's goal of 5.0 minutes. In addition to service from Engine 9, the District provides service to the city from its Quito Road (Engine 8) and Seven Springs (Engine 2) stations. When combining the code 3 responses from all three engines, the average response time is 5.0 minutes. 2. The dollar fire loss of $1,194,920 equates to a rate of 52¢ per $1,000 of Assessor's Full Cash Value (FCV). Last year's rate was'5 cents. The 1999 fire loss data were impacted by the following structure fires: March 12 18796 Aspesi Dr. $350,000 August 19 12256 Wardell Ct~- $325,000 October 23 18881 Aspesi Dr. $400,000 3. There were a total of 764 calls which represents a 2.8% decline from last year. The category of Fires increased from last year but is less than the 1997 figure. The category of Smell of Smoke/Alarm-no fire is dropped 15% from 1998. Thank you. A California Fire Protection District serving Santa Clara County and the communities of Campbell. Cupertino. Los Altos. Los Altos Hills. Los Gatos. Monte Sereno. Morgan Hill. and Saratoga z 0 >- _1 SARATOGA PUBLIC SAFETY COMMISSION REPORT TO THE. CITY COUNCIL FEBRUARY 8, 2000 Commission Responsibilities The Public Safety Commission investigates, reviews and analyzes isSues and makes recommendations to the City Council in the areas of overall public safety, crime and fire prevention, traffic safety, and other related areas. Make up of the Commission Seven experienced, cooperative members, all of whom are dedicated to the safety of Saratoga citizens. Each member monitors a specific area of public safety. The new Chairman for the year 2000 is Fran Andreson and the new Vice-Chairman is Ken Biester. FRAN ANDRESON -- Animal Control, Bicycle Advisory Committee BRIGITTE BALLINGALL -- Schools Liaison and Subscription Bussing Project KEN BIESTER- Sheriff Liaison ROSE MARIE DIPPEL - Emergency Preparedness and School Resource Officer Liaison TOM EDEL - Code Enforcement Department Liaison HUGH HEXAMER - Traffic Management and Safety, Traffic Calming Techniques FRANK LEMMON - Fire Safety, Traffic Calming Techniques, Emergency Medical Response, Radar Trailer Data Analysis 1999 Hiehlights · Numerous meetings were held with the Saratoga Union School District (SUSD) and its traffic consultants relative to the upgrade of their schools. Cooperation between the two groups gradually improved as the School Board became aware of citiZens' and the City's concerns about traffic flow around the upgraded schools. The .Commission eventually recommended that the City Council approve the revised plans for the Saratoga and Redwood Schools. · The Commission supported a comprehensive bussing study by the SUSD. Commissioner Ballingall has actively participated in several meetings with the School Superintendent and her staff on this subject. · Carefully listened to, and professionally addressed, many citizens concerns during the year. . ~ · Held monthly meetings with the Sheriff's Department and bi-monthly meetings with:.the Fire Chiefs of the two Fire Departments. · Hosted the annual Public Safety picnic. · Recommended that the School Resource Officer be rehired. Later participated in his p~rformance review. · Acted as a catalyst between the firefighters and the Saratoga Fire District in resolving their differences over the upgrade of the Central Fire Station. Commissioner Lemmon aided in the selection of a consultant to study the Fire District requirements to best protect the City. He will also serve on the steering committee for this study. · Recommended that the City upgrade its emergency plan, which was accomplished. · Recommended that a Foothill School crossing guard be added at Reid Lane. This was also accomplished. · Commissioners Hexamer and Lemmon attended a one-day University of California traffic symposium. Based upon this symposium, the Commission requested that Reid Lane be used to evaluate advanced .traffic calming techniques. · Monitored particularly dangerous street intersections. Requested programmable visibility traffic light heads be installed at Saratoga and Fruitvale Avenues (these will reduce accidents at this intersection). · Recommended CPR training for Commission members and the City staff. (Will be completed in February 2000.) · Commissioners participated in several ride-a-longs with Sheriff's deputies, attended the Western United States Sheriff's Emergency Team Meet and the Sheriff's Teenage Academy Graduation. · Commissioner Edel met with the City's code enforcement officer frequently and provided assistance to her. · Facilitated action concerning trash dumping near the Union Pacific Railroad tracks at Quito Road. · Approved the re-certification of the Northampton Neighborhood Watch Program and the certification of the new Twain Court Neighborhood Watch Program. · Recommended extending the City's traffic engineer to full-time status. (Jim Jeffery is a real asset to the City.) 2000 Public Safety Commission Goals and Priorities · Closely evaluate the Circulation Plan and participate as co-equals with the Planning Commission in the review process; · Review the traffic patterns and possible changes to the traffic control devices at the Fruitvale and Saratoga intersection, the Highway 85 and Saratoga Avenue intersection, and the Saratoga and Highway 9 intersection; · Continue monitoring the SUSD school construction projects as they relate to traffic and public safety and also invite a representative from Saratoga High School to discuss potential traffic issues resulting from building construction; · To help alleviate congestion at the int_ersection of Highway 85 and Saratoga Avenue, explore the possible impact On traffic patterns of on/off ramps at the intersection of Highway 85 and Prospect Avenue; · Request more responsiveness from the City in regards to recommendations and requests for action from the Commission; · Ensure that while the City is re-striping in the spring, compliance with bike lane requirements at intersections is met (broken lines); · The Commission endorses the hiring of a full-time traffic engineer; · Review the possible impacts of the County Emergency Medical Response proposals on the Saratoga community; · Monitor and evaluate the animal control contract situation and its impacts on Saratoga; Request that the Sheriff's Department invite a different deputy to each meeting to "meet the public" and to share insights and discuss any possible problems and solutions witnessed by the deputy (examples include the School Resource Officer, Traffic Deputy, Accident Analyst, and a Detective); · Promote the implementation of a bussing program in 2000 and invite Dr. Mary Gardner to attend a Public Safety Commission meeting every other month to provide regular updates on bussing issues; · Recommend that the City continue refinement and training on the Emergency ' Preparedness Plan; · Increase code enforcement staffing resources to allow for more proactive code enforcement; · Participate in an evaluation of the fire fighting needs of the Saratoga community as it relates to future delivery of services by the saratoga Fire District; and · Support the construction of a new Saratoga Fire District fire station. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: February 8, 2000 ORIGINATING DEPT: City Manager AGENDA ITEM 2~ CITY MANAGER: PREPARED BY Paula Reeve SUBJECT: Approval of the City of Saratoga's new Emergency Operations Plan RECOMMEND ACTION: Adopt the attached Resolution to approve the City of Saratoga's Emergency Operations Plan (Attachment 1). REPORT SUMMARY: BACKGROUND During July 1999, staff hired Emergency Management Consultants, Inc. to develop a new Emergency Operations Plan for the City, to provide Standardized Emergency Management (SEMS) training, and to conduct a functional exercise. The contract covered the period from July 1, 1999, through January 31, 2000 The format of the City's existing Emergency Plan required updating to comply with State mandated legislation enacted after the Plan had been promulgated in 1990. On September 27, 1992, Governor Pete Wilson signed Senate Bill 1841, which was sponsored by Senator Nicholas Petris as a result of the devastating Oakland Hills Fire. The bill required the Governor's Office of Emergency Services to establish a standardized system for all state and local agencies to utilize during emergencies in California. As a result, the Incident Command System, which incorporates sections for management, operations, logistics and finance became the~mandated format for emergency plans. The intention was to provide better coordination during disasters by having all emergency response agencies utilizing the same basic plan and procedures. The City of Saratoga's new Emergency Plan format complies with SEMS regulations and also serves to coordinate resources, including City personnel and emergency response team members, into an efficient organization capable of responding to any emergency or disaster. The Plan is designed to provide the maximum benefit and protection to the citizens of Saratoga while meeting both California and federal plan requirements including: Page 2 - Approval of Saratoga Emergency Operations Plan · Conforming to the Standardized Emergency Management System (SEMS) · Providing Emergency Operations Center (EOC) responders with procedures, documentation, and user-friendly checklists to effectively manage emergencies · · Providing detailed information regarding Public Information, Damage Assessment and Recovery Operations ORGANIZATION OF THE. EMERGENCY OPERATIONS PLAN The Emergency Operations Plan is organized in volumes, chapters with exhibits, checklists with tabs, and appendices. The plan contains two volumes. Volume One provides a stand-alone document for activities in the Emergency Operations Center (EOC). A separate Volume One has been developed for each EOC Section Chief i.e., Management, Operations, Planning, Logistics and Finance as outlined in (Attachment 2). The Section Chief is responsible to ensure that each Unit within his or her section reads and follows the checklist containing immediate actions to be taken in the EOC (Attachment 3). Volume One also contains Alert Lists to notify key personnel assigned to fill various positions in the EOC, and Procedures on Who, What, When, Where and How to activate the City of Saratoga's Emergency Operations Center. Volume Two provides general information regarding the Plan including: · Executive Summary · Forward · Basic Plan · Authorities and References · Hazard Mitigation · Mutual Aid systems and procedures · Utilization of Volunteers · Threat Summary and Assessments · Recovery · Appendices: Glossary, Acronyms and Abbreviations, Legal Documents ACTIVATION The Emergency Management Consultants team and the City's Emergency Services Coordinator provided a training session to staff on the new Emergency Operations Plan and the Standardized Emergency Management System during the latter part of October 1999. This effort was followed by a half day modified functional emergency exercise on December 10, 1999, for approximately 30 City staff and members of the Fire Districts and the Sheriff's Department. The Y2K exercise scenario prepared the participants to deal with ex;ents that could have potentially affected the City over the New Year's Page 3 - Approval of SaratOga Emergency Operations Plan Holiday, and also served to familiarize them with the new Emergency Plan, and the forms and procedures. TRAINING AND FOLLOW-UP During a critique following the exercise, staff made suggestions for recommended changes. This list included various equipment and supplies for the Emergency Operations Center, updated reference documentation, additional staff training, and minor revisions to the new Emergency Plan. To that end, staff will work with the Emergency Management Consultants to finalize the Plan, and will proceed throughout the spring and summer to complete the exercise critique and program recommendations. The City will then test the plan and its preparedness capabilities when it participates in a countywide emergency exercise during October 2000. ADVERTSING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING: The City of Saratoga's Emergency Operations Plan will not comply with the format required by SEMS legislation ATTACHMENTS: 1. Resolution 2. Organization Chart 3. EOC Action Checklist Attachment 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL APPROVING THE CITY OF SARATOGA EMERGENCY OPERATIONS PLAN WHEREAS, the California emergency Services Act (Chapter 7 of Division 1 of title 2 of the Government Code), hereafter referred to as the Act, provides the basic authorities for conducting emergency operations; and WHEREAS, Section 8568 of the Act states, in part, that California State Emergency Operations Plan shall be in effect in each political subdivision of the state, and the governing body of each political subdivision shall take such action as may be necessary to carry out the provisions thereof," and WHEREAs, local emergency operations plans are, therefore, considered to be extensions of the California Emergency Operations Plan; and WHEREAS, Chapter 1 of Division 2 of the Title 19 of the California Code of Regulations establishes the Standardized Emergency Management System (SEMS), hereat~er referred to as SEMS, is the recognized emergency management system for government response to emergency operations; and further stipulates that jurisdictional plans should comply with said SEMS regulations; and WHEREAS, this City of Saratoga Emergency Operations Plan establishes the emergency organization, assigns tasks, specifies policies and general procedures, and provides for coordination of planning efforts of the various emergency staff to respond to disasters; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga adopts the Emergency Operations Plan which conforms to the SEMS format; and IT IS FURTHER PROCLAIMED AND ORDERED that all Saratoga officials, employees andI citizens individually and collectlx~ely, are urged to do their share in the total emergency effort of the City of Saratoga in concert with the Emergency Operations Plan in response to emergency situations. PASSED AND ADOPTED this following vote:' day of ,2000, by the AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor Attachment 2 Saratoga Emergency Operations Plan Director of Emergency Services M A N A G E M E N T S E C T I O. N Primary Alternate Reports To Supervise work station DIRECTOR OF EMERGENCY SERVICES \ MAYOR /---- ~ OF · .. ~. ~ -- .- / EMERGENCY SERVICES LEGAL OFFICER EMERGENCY MGMT. COORDINATOR/R~CO~ERY LIAISON OFFICER OPERATIONS I LAW ENFORCEMENT i-CORONER MEDICAL PUBLIC WORKS/ UTILITIES COMM. PLANNING DAMAGE - ASSESSMENT _ SITUATION STATUS RESOURCE - STATUS ~ATION ~MESSAGE COORDINATOR CARE/SHELTER - SUPPLY FACILITIES/ EOC TRANSPORTATION BASE AREA MGR COST UhTr TIME UNIT CLAIMS UNIT/ PERSONNEL City Manager Community Development Director City Council Public Information Officer Legal Officer Liaison Officer Emergency Management Coordinator Operations Chief Plans Chief Logistics Chief Finance Chief EOC Management Section CMD 1 .wpd / September 1999 EOC Checklists, Page 5 Saratoga Emergency Operations Plan -- Attachment Director of Emer~enc,v Services M A N A G E M E N T S E C T I O N READ ENTIRE CHECKLIST AT START-UP AND · AT BEGINNING OF EACH SHIFT Start-Up Checklist Action Taken: Time/Date Respond to the EOC at 13777 Fruitvale Ave, Saratoga, CA 95070; the alternate EOC is located at 19655 Allendale Ave, Saratoga, CA 95070 Identify yourSelf as the Director of Emergency Services by putting on your vest; print your name on the EOC organizational chart (located in Logistics section Personnel unit). next to your assignment Obtain briefing from whatever sources are available Determine current operational status and specify level of activation based on situation as known; confirm that EOC positions and ICS field positions are filled as needed (Chapter One, Page 7 - EOC Staffing Guide) Direct implementation of the Saratoga Emergency Operations Plan Notify the Santa Clara County and adjacent jurisdictions that the Saratoga EOC is activated Direct Management section staff to check-in with the Personnel Unit Leader in the Logistics section; confirm With the Logistics Chief that the EOC organization and staffing chart is posted and that arriving EOC staff members are assigned by name Confirm through the general staff that the EOC is properly set up and ready for operations CMD 1 .wpd / September 1999 EOC Checklists, Page 7 Saratoga Emergency Operations Plan Director of Emergency Services M A N A G E M E N T S %zl E C %~3 T I O N %n Open and maintain a Major Incident or Significant Event Log (Chapter Three, Tab 4); maintain all required records and documentation to support the After Action Report and the history of the emergency/disaster to include: ° Messages received Action taken Decisions, justification, and documentation Requests filled EOC personnel (time on duty, and assignments) (Note: Precise information is essential to meet requirements for reimbursement by California OES and FEMA.) Use a scribe to document all EOC meetings and policy decisions Confirm through the Logistics Chief that telephone, radio, and data communications with other facilities are established and tested Confirm that all City departments account for personnel work assignments and time in relation to specific incident locations Confirm the delegation of authority to General Staff members; provide guidance or direction as necessary. Provide appropriate purchasing authority to the Finance Chief Direct the Planning Chief to announce the first planning meeting and to establish a schedule for subsequent meetings Confer with Operations Section Chief and other general staff to determine what representation from other agencies is needed at the EOC Ensure that City Agency Representatives have been assigned to other jurisdictions/districts/agencies as necessary If necessary, establish a Deputy EOC Director of Emergency Services position CMD 1.wpd / September 1999 EOC Checklists, Page 9 Saratoga Emergency Operations Plan Director of Emergency Services M A N A G E M E N T S E C T I O N Ensure that your section's personnel and equipment time records and records of expendable materials consumed are provided to the Time unit and Cost unit of the Finance section at the end of each operational period Brief your relief at shift change; ensure that in-progress activities are identified and key issue follow-up requirements are known Assess situation; estimate incident duration; develop overall strategy with the Section Chiefs Ensure that sections are carrying out their principle duties: Implementing operational objectives per the EOC Action Plan Preparing action plans and status repons Updating charts and maps Providing adequate facility and operational support Performing administrative and fiscal record-keeping and support Develop and issue appropriate rules, regulations, proclamations, and orders Initiate Emergency Declarations as needed (Chapter Three, Tab 3) Establish hours of operation for jurisdiction departments Conduct periodic briefing sessions with the entire EOC management_team to update them on the overall situation Conduct periodic briefing sessions with the City Council to update them on the overall situation Set priorities for restoration of jurisdiction services Approve and authorize the implementation of the EOC Action Plan developed and prepared by the Planning section and the EOC management team CMD 1 .wpd / September 1999 EOC Checklists, Page 11 Saratoga Emergency Operations Plan Director of Emer~rency Services M- A N A G E M E N T S E C T I O N Establish and maintain contacts with adjacent jurisdictions/ agencies and with other organizational levels as appropriate Evaluate safety conditions .in the EOC and support facilities; correct any conditions which, might result in'liability (e.g., oversights, improper response actions, etc.) Coordinate with the Personnel unit of the Logistics section to ensure that training for 'personnel includes safety and hazard awareness and is in compliance with OSHA requirements If the events which caused activation is an earthquake, provide guidance regarding actions to be taken in preparation for aftershocks Coordinate with Claims unit of the Finance section on any Personnel injury claims or records preparation as necessary for proper case evaluation and closure Deactivation Checklist Authorize deactivation of sections, branches or units when they are no longer required Notify Santa Clara County OES, special districts, state OES, and other EOCs as necessary of planned time for deactivation Ensure that any open actions will be completed after deactivation Ensure that all required forms or reports are completed by your section and given to the Documentation unit Leader prior to deactivation Be prepared to provide input to the After Action Report Deactivate the EOC and close out logs when emergency situation no longer requires EOC support; return Vest and equipment to their original location CMD 1 .wpd / September 1999 EOC Checklists, Page 13 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: February 8, 2000 ORIGINATING DEPT: CITY MANAGER AGENDA ITEM CITY MANAGER: ( PREPARED BY: Ci erk~ SUBJECT: Status Report on Saratoga Creek Litigation Settlement Activities RECOMMENDED MOTION(S): N/A REPORT SUMMARY: The report will be provided to you under separate cover on Monday, February 7, 2000. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: None SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. · AGENDA ITEM · MEETING DATE: February 8, 2000 ORIGINATING DEPT: CITY MANAGER SUBJECT: Self-evaluation of previous Council meetings of January 25 and February 2, 2000 RECOMMENDED MOTION(S): None REPORT SUMMARY: Please see attached copy of the January 25 and February 2 Council meeting agendas. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Council agendas AGENDA SARATOGA CITY COUNCIL TIME: Tuesday, January 25, 2000 - 4:30 p.m. PLACE: Closed Session in the Administrative Conference Room, 13777 Fruitvale Avenue; Adjourned Regular Meeting in the 'Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting OPEN SESSION - 4:30 p.m. in the Administrative Conference Room at 13777 Fruitvale Avenue. ADJOURN TO CLOSED SESSION CLOSED SESSION 1. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Agency Negotiator: Larry I. Perlin; Employee Organization: Saratoga Employees Association (SEA) and Saratoga Management Organization (SM0). 2. Conference with Legal Counsel - Existing Litigation pursuant to Government Code section 54956.9(a) - Name of Cases: City of Saratoga v. TCI of Cleveland, Santa Clara County Superior. 3. Public Employee Mid-Year Performance Evaluation pursuant to Government Code Section 54957 - Title: City Attorney 4. Public Employee Mid-Year Performance Evaluation pursuant to Government Code Section 54957 - Title: City Manager MAYOR'S REPORT ON CLOSED SESSION CALL TO ORDER - 7:00 pm. in the Adult Care Center, 19655 Allendale Avenue ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on January 21, 2000. The Notice of Adjoumment fi'om the January 19 meeting was posted on January 20, 1999. ORAL COMMUNICATIONS FROM THE PUBLIC ON NON-AGENDIZED ITEMS - Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council fi'om discussing or taking action on any such matters. However, the Council may instruct staff accordingly regarding Oral Communications. Page 1 of 2 Agenda for City Council January. 25, 2000 Adjourned Regular Meeting MID-YEAR FINANCIAL REPORTS FOR FISCAL YEAR 1999-00. Recommendation: Accept the mid-year financial report, adopt the attached resolutiOn making adjustments to the Fiscal Year 1999-00 budget, and accept the December Treasurer's Report. e JOINT MEETING WITH PLANNING COMMISSION. a. Presentation on Housing Element Update and ABAG's Regional Housing Needs Determination Allocations. b. Extension &Measure G to commercial zoning districts. c. Status report on Circulation Element Update. d. Status report on Fencing Ordinance revisions. c. Review of Argonaut Elementary and Foothill Elementary School Renovation Projects' Environmental Studies 4. PROPOSED POLICY ON APPEAL coM?INUANCES. Recommendation: Approve proposed policy. 5. AGENCY ASSIGNMENT REPORTS. Association of Bay Area Governments Chamber of Commerce Board County Cities Assn. Leg. Task Force County HCD Policy Committee Emergency Planmng Council Hakone Foundation Liaison KSAR Community Access TV Board Library Joint Powers Authority Board North Cent. Flood Cont. Zone Adv. Committee Penin. Div., League of Cal. Cities Santa Clara Valley Water Commission Santa Clara County Cities Assn./ City Selection Committee SASCC Liaison Saratoga Business Development Council Sister City Liaison West Valley Solid Waste JpA Valley Transportation Authority PAC West Valley Sanitation District Mehaffey Streit Bogosian Waltonsmith Streit Baker Bogosian Waltonsmith Baker Waltonsmith Bogosian Mehaffey Bogosian Baker Mehaffey Streit Waltonsmith Mehaffey Streit Mehaffey Streit Baker Baker Waltonsmith Waltonsmith Bogosian Mehaffey Waltonsmith Bogosian Mehaffey Streit Baker Waltonsmith Mehaffey Baker Mehaffey 6. SELF EVALUATION OF PREVIOUS MEETINGS: January 5 and January 19, 2000. 7. OTHER ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification .48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] Page 2 of 2 Public heatings will start promptly at 7:30, when the Council will move fi:om whatever item it is considering at that time to public hearings. AGENDA SARATOGA CITY COUNCIL TIME: Wednesday, February 2, 2000 - 5:30 p.m. PLACE: 'Closed Session - Administrative Conference Room, 13777 Fruitvale Avenue; Regular Meeting- Adult Care Center, 19655 Allendale Avenue TYPE: .Regular Meeting OPEN SESSION - 5:30 p.m. in the Administrative Conference Room ADJOURN TO CLOSED SESSION 1. CLOSED SESSION 1. Conference with Legal Counsel - Existing Litigation pursuant to Government Code section 54956.9(a) - Name of Cases: City of Saratoga v. TCI of Cleveland, Santa Clara County Superior Court. 2. Public Employee Mid-Year Performance Evaluation pursuant to Government Code Section 54957 - Title: City Attorney (Continued from January 25, 2000) 3. Public Employee Mid-Year Performance Evaluation pursuant to Government Code Section 54957 - Title: City Manager (Continued from January 25, 2000) MAYOR'S REPORT ON CLOSED SESSION REGULAR MEETING/CALL Allendale Avenue. PLEDGE OF ALLEGIANCE ROLL CALL TO ORDER - 7:00 p.m. in the Adult Care Center, 19655 2. CEREMONIAL ITEMS - None REPORT OF CITY CLERK ON POSTING OF AGENDA - Pursuant to Govermnent Code 54954.2, the agenda for this meeting was properly posted on January 28, 2000. Page lof4 City Council Agenda February 2, 2000 3. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC Ao Oral Communications on Non-Agendized Items - Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council fi.om discussing or taking action on such matters. However, the ' Council may instruct staff accordingly regarding Oral Communications under Agenda Item No. 8. B. Communications from Boards and Commissions 1. Recommendation from PUblic Safety Commission on comments to Argonaut Elementary School Renovation Project Environmental Impact Report (EIR). C. Written Communications 1. Joint letter dated January 20i 2000 from the Santa Clara County Board of Supervisors and the Silicon Valley Manufacturing Group regarding legislative adv.ocacy trip to Sacramento scheduled for April 4-5, 2000. CONSENT CALENDAR The consent calendar contains routine items of business separated into three sections. Items for each section will be acted upon in one motion unless they are removed fi.om the Consent Calendar for discussion. Previously discussed items in Section A have already been considered by the City Council at a prior public hearing, which was eventually closed. Those items are not subject to further public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions in Section A are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. New items in Section B do not require a presentation from staff unless the Council removes them for discussion, at which time staff may provide additional information if requested. Claims against the City identified in Section C will be presented by staff prior to the Council's vote. A. Previously Discussed Items - None`. B. New Items 1. Planning Commission actions of January 26, 2000. Recommendation: Note and file. 2. Approval of Check Register Recommendation: Note and file Memo authorizing publicity for February 16, 2000 Public Hearing item: Ordinance designating the Hyde,' House at 11995 Walbrook Drive as a Historic Landmark (HP-24, Rodenberg) Recommendation: No additional noticing is required by law. Page 2 of 4 City Council Agenda February 2, 2000 Se e 1999 Annual Concrete Repair - Final Acceptance and Notice of Completion Recommendation: Move to accept the project as complete and authorize staff to record the Notice of Completion for the' construction contract. C. Claims Against the City - None PUBLIC HEARINGS - 7:30 p.m. If you challenge a decision of the City Council pursuant to a public heating in court, you may 'be limited to raising only those issues you or someone else raised at the public heating(s), described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public heating. Reconsideration of City Council's decision to overturn the Planning Commission approval of applications SD 99-005, UP 99-018, DR 99-037 (12312 Saratoga- Sunnyvale Road, Applicant: Azule Crossing, Inc., considered by City Council on December 15, 1999. Reconsideration granted on January 5, 2000. (CONTINUED FROM JANUARY 19, 2000) Recommendation: Reconsider Council's December 15 decision to deny the project. Be Appeal of Planning Commission approval of application DR 97-061 (14085 Masson Court, APN 503-72-014, Appellant: Kwong, Park & Sze; Applicant: Liu). Design Review approval to construct a new 6,461 square foot two-story residence on a vacant 2.75 acre lot. Approved by Planning Commission on December 8, 1999. (CONTINUED FROM JANUARY 19, 2000) Recommendation: Deny the appeal and uphold the Planning Commission's approval of the application. OLD BUSINESS A. Amendment to Agreement with Santa Clara Valley Humane Society to extend Animal Control and Sheltering Services from July 1, 2000 through June 30, 2001. Recommendation: Authorize the City Manager to execute the Amendment to the Animal Services Agreement betweefi the Humane Society of SantaClara Valley and the Cities of Saratoga, Cupertino, Campbell, Monte Sereno and the Town of Los Gatos. NEW BUSINESS A. Resolution to amend Memorandum of Understanding (MOU) for wages, employee benefits, and conditions of employment between the City of Saratoga and the Saratoga Employees Association dated July 1, 1999. Recommendation: Adopt proposed resolution and authorize the City Manager to amend Memorandum of Understanding accordingly. Page 3 .of 4 City Council Agenda 8. o 10. 11. 12. February 2, 2000 ORAL COMMUNICATIONS (continued) and instructions to staff regarding actions on current oral communications. APPROVAL OF MINUTES (Note: City Attorney may be excused at this point if no longer needed.) A. Special joint meeting (Closed Session) of January 14, 2000 Recommendation: Approve minutes. B. Regular meeting of January 19, 2000 Recommendation: Approve minutes. CITY COUNCIL ITEMS A. Agenda items for the next adjourned regular meeting (Note: The purpose of listing the items immediately following is not to discuss or take action on them, but simply to decide whether they are to be placed on the agenda for the adjourned regular meeting of February 8, 2000. 1. Joint Meeting withPublic Safety Commission a. Mid-year review of SherifFs Department activities. b. Report fi.om the Saratoga Fire District. c. Report fi-om the Santa Clara County Fire District. d. Review of 1999 Highlights and Goals for 2000. e. Saratoga Union School District Busing Program Update\. 2. Status Report on Saratoga Creek Litigation Settlement Activities. 3. Review of City Newsletter articles. Other --~_ Be CITY MANAGER'S REPORT ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title III Page 4 of 4