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03-01-2000 City Council Agenda Packet
MTNUTE5 5ARATO6A CITY COUNCIL MARCH 1, 2000 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, :L3777 Fruitvale Avenue at 6:00 p.m. for the purpose of Conference with Legal Counsel - Existing Litigation pursuant to Government Code 5action 54956.9(a) - Name of Cases: City.p.f.-Saratoga v. TCI of Cleveland, Santa Clara County Superior Court; City of Saratoga v. Hinz, Santa Clara Superior Court No. CV 784560 and Public Employment Pursuant to Gov't. Code 5ac. 54957 - Title: City Manager (Interviews). Mayor's Report on Closed Session Mayor Bogosian reported no action taken at the Closed Session. Mayor Bogosian announced the regular City Council meeting location change had been noticed. Mayor Bogosian introduced Bill Norton, newly appointed Interim City Manager. Mayor Bogosian called the regular City Council meeting to order at 7:08 p.m. and requested Bill Norton, Interim City Manger to lead the Pledge of Allegiance. ROLL CALL PRESENT: Ann Waltonsmith, Evan Baker, Nick Strait, ,Tohn Mehaffey, 5tan Bogosian. ABSENT: None ALSO PRESENT: Bill Norton, Znterim City Manager Richard Taylor, City Attorney Carol Ann Butler, Interim City Clerk .Tames Walgren, Dir. of Community Development Mary .To Walker, Dir. of Administrative Services ,Tohn Cherbone, Dir. of Public Works City Council Minutes March 1, 2000 Z. CEREMONIAL ITEM5 2A. INTRODUCTION OF NEW EMPLOYEE IN THE CITY MANAGER'5 DEPARTMENT: ALEX KHASIN, BUDGET ANALYST. At this time Mayor gogosian deferred to item 2B. (7:12 p.m.) 2B. RESOLUT'J2ONS OF SUPPORT FOR PROPOSTTIONS 12 ~ 13. Title of Resolution No. 00-10: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SUPPORTING PROPOSITION 12, THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000.. BAKER moved adoption of Resolution No. OO-10, seconded by 5TREIT and carried unanimously. Title of Resolution No. 00-11: RESOLUTION OF THE' CITY COUNCIL OF THE CITY OF SARATOGA SUPPORTING RESOLUTION 13, THE SAFE DRINKING WATER, CLEAN WATER, WATERSHED PROTECTION, AND FLOOD PROTECTION BOND ACT OF 2000. BAKER moved adoption of Resolution No. 00-11, seconded by 5TREIT and carried unanimously. 2A. INTRODUC1-J2ON OF NEW EMPLOYEE TN CITY MANAGER'S DEPARTMENT: ALEX KHASIN, BUDGET ANALYST. (Cant'cl.) Mary ,To Walker, Director of Administrative Services, introduced Alex Khasin as the newly appointed budget analyst. Mr. Khasin will be with the City of Saratoga through ,Tune 30, 2000. 2 City Council MLnutes March 1, 2000 REPORT OF CITY CLERK ON POS'TIN6 OF AGENDA FOR MARCH 1, 2000. Carol Ann Butler, Interim City Clerk reported that pursuant to Government Code Section 554954.2, the agenda for the meetin9 of AAorch 1, 20000 was properly posted on February 25, 2000. 3. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC 3A. ORAL COMMUNICATIONS ON NON-AGENblZEDb ITEMS. No items received. 3B. COMMUNICATION5 FROM BOARD5 & COMMI55IONS. No items received. 3C. WP~TTEN COMMUNICATIONS No items received. CONSENT CALENDAR 4A. Previously Discussed Items. No previously discussed items. 4B. NEW ITEMS 4B1. PLANNIN~ COMMISSION AC'I'ION$ OF FEBRUARY 23, 2000. STAFF P, ECOMMENbA TT. ON Note and File. 5TREIT moved Planning Commission Actions of Feb. 23, 2000, be noted and filed, seconded by BAKER and carried unanimously. City Council Minutes March 1, 2000 4B(:;>). APPROVAL OF CHECK REGISTER. Mayor Bogosian removed this item from the Consent Calendar. Mayor Bogosion referred to Page 10 regarding payment to Pizazz Printing. Mary ~To Walker, Director of Administrative Services, indicated it was for the payment of the Parks & Recreation newsletter. Mayor Bogosion referred to Page 15 regarding payment to West Coast Fence Company for bumper posts. ,Tohn Cherbone, Director of Public Works, indicated they were in connection with the Hwy. 9 project for improvements to Horseshoe Drive Assessment District. Mayor Bogosian referred to three Business License overpayments. Mary .To Walker, Director of Administrative Services, indicated 2 were businesses outside of Saratoga and one license was a duplicate. BAKER moved check register be approved, noted and filed, seconded by MEHAFFE'Y' and carried unanimously. 4B(3). ADOPTION OF ORDINANCE DESIGNATING THE PROPERTY KNOWN A5 THE HYDE HOUSE AT 1,1995 WALBROOK bR., A5 A HISTORIC LANDMARK. (INTRODUCTION ON FEBRUARY 1,6, g000) STAFF RECOMMENDA'TZON That Council adopt the ordinance. Title of Ordinance No. HP-24: AN ORDINANCE OF THE CITY OF SARATOGA DESIGNATINS THE PROPERTY KNOWN A5 THE HYDE HOUSE AT 11995 WALBROOK DRIVE, A5 A HISTORIC LANDMARK. (APN-378-25-071) 5TREIT moved adoption of Ordinance No. HP-Z4, seconded by BAKER and carried unanimously. City Council Minutes March 1, 2000 4B(4) MONTHLY FINANCIAL AND TREASURER'5 REPORT FOR ,TANUARV 2000. STAFF RECOMMENI:)A TION That Council accept the reports. Vice Mayor Mehaffey removed this item from the Consent Calendar and referred to Page 5 on Sharp Loan payment and Page 9 on Street Maintenance. 4B(5) Mary ~To Walker, birector of Administrative Services, indicated these were housing loans the City made for housing improvements in the 80's, and when the transfer of property took place the loan was due. The amount of $3,5,000 was paid early. John Cherbone, birector of Public Works, indicated the invoice for street maintenance hadn't come through yet and upon receipt of this the budget of $1.6 million would be spent. 5TREIT moved approval of monthly financial and treasurer's report for ,Tanuary 2000, seconded by MEHAFFEV and carried unanimously. APPROVAL OF A PROFESSIONAL SERVICES A~REEMENT WITH bAVIb M. MOVER CONSULTIN~ ~ROUP IN THE AMOUNT OF $17,955 FOR SERVICE5 IN CONNECTJ:ON WITH THE RENOVATION OF CON,RE55 5PRIN~5 PARK. STAFF RECOMMENDATION That Council authorize City Manager to execute the agreement. Mayor Bogosian removed this item from the Consent Calendar for comments by Bill Norton, Interim City Manager. Mr. Norton recommended Council approve the contract in concept and take final action at the Council meeting of March 15th . 5 City Council Minutes March 1, 2000 BAKER moved approval of contract in concept for the professional services of agreement in connection with Conqress Springs Park Improvement Pro._ject, seconded by STREIT and corried unanimously. PUBLIC HEARINGS §A. CONSIDER ADOPTION OF AN INTERIM ORDINANCE PROHIBITING FOR UP TO TWO YEARS THE APPROVAL OF NON- COMMERCIAL DEVELOPMENT PRO;TECTS ON LANDS WITH A COMMERCIAL LAND USE DESIGNATION IN THE GENERAL PLAN (INCLUDING LAND5 DESIGNATED IN THE GENERAL PLAN A5 RI~I'AIL COMMERCIAL, PROFESSIONAL ADMINISTRATIVE, GATEWAY LANDSCAPING, AND PLANNED DEVELOPMENT; AFFECTED ZONING DISTRICT5 INCLUDE C-N,C-V,C-H AND P-A. STAFF RECOMMENDATION That Council accept public testimony regarding the draft interim Ordinance and continue the matter to March 15, 2000 for further consideration. Richard Taylor, City Attorney, presented the staff report and reported on options for Council action. ,Tames Walgren, Director of Community Development, informed Council that an application for mixed use in The Village had been received. The application is subject to tentative map approval and design review. Mr. Walgren indicated that the application could be rejected if the moratorium was approved, with a 30-day window from March 1rt. Mayor Bogosian declared the public hearing opened at 7:45 p.m. Mayor Bogosian indicated letters had been received from Delora Sanfilippo, Allen Rotan and Marcia Fariss. City Council Minutes March 1, 2000 Appearances: Dora Grens, 13451 Old Oak Way Ms. Grens expressed her pleasure with the Council for their non- resistance to any future planning compared to the 1980's. Ms. Grens encouraged saving some commercial property. Victor Mania, 14665 Granite Way Mr. Mania referred to the General Plan regarding commercial areas. He encouraged economic vitality and accessibility to residents promoting long term economic soundness. Mr. Mania stated that it's important to recognize that commercial districts are a vital part of the community. Mr. Mania supports adoption of the ordinance and requested Council to place a measure on the ballot for general public debate. Start Gamble, 247 N. Third Street, Son ,Tose Mr. Gamble indicated that he was representing Trafalgar Homes and hod filed the tentative map referred to by Mr. Walgren. Mr. Gamble noted the property is now zoned CH. Mr. Gamble indicated that he is opposed to the moratorium at this time. Abby Krimotat, Representing Saratoga Chamber of Commerce Ms. Krimotat stated the Chamber Board of Directors is unclear as to the reasoning and justification behind a commercial moratorium. The Chambers is requesting Council to provide the information necessary to clearly understand the extreme measure being considered. Ms. Krimotat concluded that the Chamber is looking forward to working with Council in taking positive steps towards revitalizing and strengthening all business districts. E. L. Vincent, 13617 Westover Drive Mr. Vincent referred to previous .Saratoga Measure G. Mr. Vincent proposed not increasing density without a public vote and urged Council to not consider any growth without clear understanding made to the citizens. Betty Feldheym, 20184 Franklin Ave. Ms. Feldheym stated there is no need for a moratorium and applications should be considered case by case. Ms. Feldheyn noted the need for affordable housing in the city. ? City Council Minutes March 1, 2000 Lillian Benson, 14521 Big Basin Way Ms. Benson, Owner of M.E. Benson's Antiques, indicated that she understood all of the area on Big Basin Way and Saratoga-Sunnyvale Road was zoned retail. She added there is no place to expand. Ms. Benson expressed concern on penthouses being placed on retail stores. ,Tohn Mallory, 12258 Kirkdale Mr. Mallory expressed support of the interim ordinance. Mr. Mallory indicated concern of the city not having enough land to provide city services. He added the city needs general office space and not high density on these properties. Eva Giordono, 14575 Oak Street Ms. Giordono, appearing on behalf of Eugene Zombetti, owner of townhouse project on Big Basin Way, expressed opposition to the proposed interim ordinance. Lisa Kurasch, 18665 Ravenwood Drive Ms. Kurasch stated that current businesses would only be able to shrink and not expand. Ms. Kurasch favors caution and time to look at protecting these areas. ,She concluded that the community would lose a connection to a more diverse community. ,Taft Schwartz, 14281 ,Gan Marcos Road Mr. Schwartz urged Council approval of moratorium as an interim measure in order not to have a repeat of what happen in the 1980's, and to place a measure on the ballot for citizen approval. Mr. Schwartz concluded that once commercial and other retail areas go residential they never go back. Kristin Davis, 12378 Saratoga-Sunnyvale Road Ms. Davis indicated she is a businessowner in the Gateway and commented that the Saratoga citizens don't support the local businesses. She added this is a serious issue in the community. Ms. Davis concluded that a moratorium would not solve the problem. The public hearing was declared closed at 8:21 p.m. City Council Minutes March 1, 2000 Mayor Bogosian clarified with the City Attorney that if the moratorium were to be adopted the zoning ordinance would remain the same. Richard Taylor, City Attorney, indicated that the zoning doesn't change but projects can be approved. Mayor Bogosian noted that Measure G did not address any commercial zoning or professional offices, solely residential. Councilmember Strait indicated opposition to the moratorium and strongly encouraged revitalization of the commercial districts. Councilmember Strait referenced several businesses in city being sold. Councilmember Strait suggested possible formation of I~edevelopment Agency as well as existing parking problem in ]'he Village. Councilmember Waltonsmith concurred with Councilmember Strait on the need for revitalization and focus on commercial areas. Councilmember Baker ensured that commercial land remained commercial. Councilmember Baker commented he supported a temporary moratorium and added that it's difficult to protect commercial land with the real estate market today. Vice Mayor Mehaffey indicated that he supported a 45-day moratorium but the moratorium would not apply to already submitted projects. Vice Mayor Mehaffey commented the timeframe to place a ballot measure for November was not long enough to gather enough input from the public. Mayor Bogosian indicated the findings are there to act on an urgency ordinance, however, he couldn't support ordinance without approval of Mr. Gamble's proposed project. Mayor Bogosian added that the moratorium is most effective with maximum discussion, in order to prepare for an appropriate ballot measure in November 2000. Mayor Bogosian asked ,Tames Walgren, Director of Community Development, the status on application process timeframe with his concern on several applications coming in as placeholders during the interim time period. ,Tames Walgren responded there have been few redevelopment applications received since 1990 in the Gateway area. City Council Minutes March 1, 2000 'Mayor Bogosian reopened the public hearing at 9:06 p.m. Appearances: Victor Mania, 1466.5 Granite Way Mr. Mania commented on timeframe for placing a ballot measure on the November 2000 ballot. Stan Gamble, 247 N. Third Street, San ,Tose Mr. Gamble expressed his concern regarding information and noticing to applicants regarding permitted uses for commercial property. Mr. Gamble commented that people in the CH district be treated fairly. .Tames Walgren, birector of Community bevelopment, indicated that notices were sent to registered owners in commercial and office districts. There is an affidavit of mailing on file. Eva Giordano, 14.57.5 Oak Street Ms. Giordano commented on affordable housing tying in with the ordinance. Lillian Benson, 145Z! Big Basin Way Ms. Benson questioned whether the owners of businesses had been notified to proposed moratorium. The public hearing was declared closed at 9:Z5 p.m. BAKER moved two weeks continuance to the Council meeting of March 15, 2000, for additional public testimony, seconded by STREIT and carried unanimously. Councilmember Waltonsmith stated that she would not approve any applications that came in within the two week continuance period, NEW BUSINESS Mayor Bogosian requested two urgency items be placed under New Business. 10 City Council Minutes 7E. 7b. 7E. March 1, 2000 DISCUSSION OF APPROPRIATION FOR PAYMENT FUNDS IN CON,.TUNCTION WITH RESIGNATION OF CITY MANAGER BENEFITS. WALTONSMITH moved approval of placing on New Business, seconded by 5TRETT and carried unanimously. NEW BUSINE55 (cont'd.) DISCUSSION OF RECRUITMENT PROCE55 FOR CITY MANAGER. 5TRETT moved approval of placing on New Business, seconded by BAKER and carried unanimously. DISCUSSION OF APPROPRIATION FOR PAYMENT FUND5 IN CON,TUNCTION WITH RESIGNATION OF CITY MANAGER. BENEFIT& Richard Taylor, City Attorney, reviewed compensation/benefit plan regarding former City Manager's benefit package. 5TRETT moved to adopt the proposed agreement regarding severance benefits with former City Manager, seconded by WALTONSMITH and carried with MEHAFFE¥ dissenting. DISCUSSION OF RECRUITMENT PROCE55 FOR CITY MANAGER. Mary ~To Walker, Director of Administrative Services, recommended Council approval of an outside consulting firm, which would establish a level of credibility rather than having in-house staff conduct recruitment. 5TREIT moved to schedule interviews with outside consultants as soon as possible, seconded by I~AKEI~ and carried unanimously. Councilmember Waltonsmith requested William Avery & Associates be removed from being interviewed. The interviews were scheduled for Monday, March 6, Z000, at 1 p.m. in the Administrative Conference Room. '1]. City Council Minutes 7A. 7B. March 1, 2000 APPI_TCAT~ON FOR TEA - Z1 FUNDING IN CONNECT~ON WITH THE ¢ITYWIDE 5'rGNAL UPGRADE PROJECT. STAFF RECOMMENDA TZON That Council adopt the eesolution endoesing the peoject concept and authoeize the filing of an application foe funding. John Cheebone, bie¢ctoe of Public Woeks, peesented staff eepoet. Title of Resolution No. 00-012: RESOLUTZON OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE FILING OF AN APPLICATZON FOR FEDERAL SURFACE TRANSPORATZON PROGRAM AND CONGEST];ON MITiGATiON AND ATR QUALITY IMPROVEMENT PROGRAM FUNDING FOR THE CITYWIbE SIGNAL UPGRADE PRO,TECT AND COMMITTZNG THE NECESSARY LOCAL MATCH FOR THE PROJECT(5) AND STATING THE ASSURANCE OF THE CITY OF SARATOGA TO COMPLETE THE PRO,TECT. BAKER moved adoption of Resolution No. O0-O1Z, seconded by WALTONSMITH and caeeied unanimously. ]~N];T]:AT]:ON OF LLA-! RENEWAL FOR FISCAL YEAR 2000/01. STAFF RECOMMENDATZON That Council adopt the eesolutions to initiate the eenewal peocess. John Cheebone, bieectoe of Public Woeks, peesented staff eepoet. Title of Resolution No. 00-013: RESOLUTZON DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATT.0N OF ENGTNEER'5 REPORT FOR FY2000/0! (CZTY OF SARATOGA LANDSCAPT'NG AND LIGHT~NG ASSESSMENT DTSTRICT LLA-!) 3.2 City Council Minutes STREIT moved adoption of Resolution No. 00-013, and carried unanimously. Title of Resolution No. 00-014: March 1, 2000 seconded by BAKER RESOLUTION APPOINTING ATTORNEY'S FOR FY2000/01 (CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1) STRETT moved adoption of Resolution No. 00-14, seconded by BAKER and carried unanimously. Councilmember Waltonsmith suggested staff placing articles in City Newsletter regarding the action on this item. 7C. gA. FISCAL YEAR5 2000/01 AND 2001/02 BUDGET DEVELOPMENT PROCE55. STAFF RECOMMENbATZON That Council approve the proposed Budget Development calendar. Mary ~To Walker, Director of Administrative Services, reviewed the budget calendar highlighting specific dates. BAKER moved approval of the proposed Budget Development Calendar, seconded by MEHAFFEY and carried unanimously. ORAL COMMUNICATIONS There were no oral communications. APPROVAL OF MTNUTE5 AD,TOURNED MEETING OF FEBRUARY 8, 2000. 5TREIT moved approval of February 8, 2000 minutes as submitted, seconded by BAKER and carried with MEHAFFEY abstaining. 13 City Council Minutes 9B. 9C. March 1, 2000 SPECIAL MEETING OF FEBRUARY 11, 2000. MEHAFFEY moved approval of February 11, 2000 minutes as submitted, seconded by BAKER and carried unanimously. SPECIAL MEE1-J:NG OF FEBURARY 18, 2000 91:). 10. IOA. BAKER moved approval of February 18, 2000 minutes as submitted, seconded by 5TREIT and carried with MEHAFFE¥ abstaining. REGULAR MEET]:NG OF FEBRUARY 16, 2000. STREIT moved approval of Feburary 16, 2000 minutes as *corrected, seconded by BAKER and carried with N~EHAFFE¥ abstaining. Page 4 of 9, Ist paragraph, 2"d sentence: "H" should reflect "He". CITY COUNCIL ITEMS AGENDA TTEMS FOR NEXT AD~TOURNED MEE'I-rNG - MARCH giST. ,Taint Meeting with the Parks & Recreation Commission & $A$CC meeting. Councilmember Waltonsmith requested members of the Heritage Preservation Commission also attend. Councilmember Waltonsmith requested memo from Chair of Heritage Preservation Commission and Parks & Recreation Commission, regarding use present local parks or the Heritage Orchard, be forwarded to commission members and Council. Mayor Bogosian noted that Larry Fine, Heritage Preservation Commission, had submitted a letter of resignation. Z4 City Council Minutes March 1, 2000 lOB. OTHER 10B(1). LETTER5 TN CONNECTION WTTH ROUTE 85 NOTSE ABATEMENT - RECIUESTED BY COUNCTLMEMBER WALTONSMTTH. Mayor Bogosian requested City Clerk to prepare letters for his signature to Byron 5char, ~Tim Cuneen and Mike Evanhoe. Councilmember Strait requested a copy of the letter be sent to ~Tack Lucas, Monte 5arena Councilmember, who is representing Saratoga area. Councilmember Waltonsmith requested a copy of the letter be sent to Don Burnett, Cupertino Councilmember. 10B(2). Councilmember Baker announced the tree & plaque in memory of .Tim 5haw was completed. Councilmember Baker commended Director Cherbone for an excellent job on the landscaping and lighting. Councilmember Baker requested a date be set for a formal dedication ceremony and to notify the 5haw family. Staff will follow-up. 10B(3) Councilmember Waltonsmith noted concerns expressed by 5ASCC regarding the various designs for the remodeling of the Community Center. 5he added they want to be board with the plan but need conclusions, want the plan to be doable and want a sense of being in control of the discussion again. 11. CITY MANAGER'5 REPORT None. 12. AD,TOURNMENT There being no further business, Mayor Bogosian declared the meeting adjourned at 10:30 p.m. Respectfully submitted, Carol Ann Butler, CMC Interim City Clerk 15 City Council Minutes March 1, 2000 3.6 ,Public hearings will start promptly at 7:30, when the Council will move from whatever item it is ~"~considering at that time to public hearings. Note: Devices to assist the hearing impaired are now available in the Civic Theater lobby. KEEP ONE YEAR ": """ AGENDA ' SARATOGA CITY COUNCIL · "" '?' ',-' :'~ :' : ...... : TIME: WedneSday,, March 1, 2000 --, .6:00· P.M~," " · " :'.' ':' .;'. PLACE: Closed Session. . ..-- Administrative~.Conference-R0om,. ,. ., . ~ ., . . 13777. FruitVale Avenue; Regulak~Meeting,:Civic :Theater/council ,Chambers,:137,77 Fruitvale Avenue \ ~TYPE: Regular Meeting-: J ************************************************************* (OPEN SESSION- 6:oo p:m. in'the Admir/istrafi~ Conference Room. ~. · x . ' .'~ ~ ': ' '~-* ".:..'! ' · ', ~ · ' ADJOURN TO' CLOSED SESSION .' "' ': SEssION 1. CLOSED ...' "' ' " ..... . lC:! ;.;, -.- . , 1. Conference.w}th Legal. Counsel .- Existing Litigation .pursuant to Government Code Sestion. 54956.9(a)~-.',~ame ..of'Cases: .City of Saratoga v. TCI of Cleveland, Santa Clara County Superior Court; City .of Saratoga ~. Hinz, Santa Clara Sff~erior :Court:No. CV 784560, 2. Public Employme.nt pursuant to ~Government Code Section 54957 - Title: City Manager" ' MAYOR'S REPORT ON CLOSED SESSION REGULAR MEETING/CALL TO ORDER - 7:00 p.m. in the Civic Theater/Council Chambers at 13777 Fmitvale Avenue.. Page lof City Council Agenda PLEDGE OF ALLEGIANCE ROLL CALL March 1, 2000 q:lD e CEREMONIAL ITEMS A. Introduction of new employee in the City Manager's Department: Alex Khasin, Budget Analyst Intern. :- B. Resolutions of support for Propositions 12 and 13. / REPORT OF CITY CLERK ON POSTING OF AGENDA - Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on February 25, 2000. 3. COMMU~CATIONS FROM COMMISSIONS AND THE PUBLIC Ae Oral Communications on Non-Agendized Items - Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council fi:om discussing or taking action on such matters. However, the Council may instruct staff accordingly regarding Oral Communications under Agenda Item No. 8. m B. Communications from Boards and Commissions - None C. Written Communications - None CONSENT CALENDAR :: The consent calendar contains routine items o£business separated into three sections. Items for each section will be acted upon in one motion unless they are removed fi:om the Consent Calendar for discussion. Previously discussed items in Section A have already been considered by the City Council at a prior public hearing, which was eventually closed. Those items are not subject to further public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions in Section A are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. New items in Section B do not require a presentation fi:om staff. unless the Council removes them for discussion, at which time staff may provide additional information if requested. Claims against the City identified in Section C will be presented by staff prior to the Council's vote. Page 2 of ~ ~C~ty'CounciLAgenda A. Be New Items 1. Planning Commission actions of February 23, 2000. Recommendation: Note and file. ;'i'(31,:. . :.,,.. ,. .... ' ~";. :.'- . -"d',:~. [" 2..Approval of Check Register . Rbc0mmehdatiofi:~- N0~e ahtl-fil~~',~' ;' :' ........ ; --'~ i.:~ ::~:~ ....... :,., ...... ~::-.. ". 3:-' A~gpfi0n Of'~ce,'desi~afing.the prope~o~ ~:-.:~e HydeHouse at '1' 1995 ~Walbrook Dr. ~ a Historic L~k. (h~oduced on Febm~ 16, 4. Monthly F~cial.. ~ .:. ~d. Tre~er's. . R~o~s for J~u~ 2000. Reco~endafi0n~.AccePt ~e-repo~s2"" ' '- · ' - . ~, * :~. -, :',~. ~: '7: 'bO s. Approval of a Professional Services Agreement.with David M. Moyer Consul[~g ~roup in the amount of $17,955 for services in connection with the renovation ofc0ngreSs'SpringsP'~.k.'~..~ ' ......... , :~., ......, ... Recommendation: Authorize. the City Manager to' execute' th:e~greement. Ce Claims A ains. rth ICity,: None... · PUBLIC HEARINGS .~ 7:30 p.m. If you challenge, ad~isi0n Of the City-Council; pursUant 'to.'a public heating in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s), described in_ this agenda, or in written correspondence delivered to the City Council at, orprior to, the public hearing. Page 3 of ~9 City Council Agenda ..?':?)5 i'':~' March 1, 2000 A. Consider adoption of an',i te:' ,o;din & p~bhibiting for up to two years the approval of'non-commercial .dfiqelopme..rkt.?.p.~j.~tS...o~_!arids with a Commercial land use designation in the Genei'al Plan (inclildihg lands designated in the General Plan as Retail Commercial, Professional Administrative, Gateway Landscaping, 'and Planned Development; affected zoning districts include C-N, C-V, C-H, and P-g.) . ' ' ':"-" ~ !!-~.- [ '~"~5'..:':;".': ~ ':. :' ' .~,~". -g£:~: '.'. ' . . Recommendation: Accept ptiblie t~stim6hy regarding the draft intenm Ordinance and continue the.matter to,March, 15, 2,,000 for further,consideration. ~ o ,~______ __~ .... . ........ ..~,.~,...: .... ,.., · ...... BUSINESS OI_JD :.?None.': [:~,~: .'/; '. u-~ A. -Application for TEA - 21 funding in connection with the Citywide Signal Upgrade Project. 'Recommendation:: :~dop~ thg. Re-sOlutiOn` endorsing the'project concept 'and · ~ authorizirig the :filing:'of an al~l~.lidationToi. fuhdifig. ' . -~ ..' ~ ~.?,'~ ~ ,..t~.,, ,-: ' .> ~-:... ,.'..? ........ :[ :,. · ': ' ' 3 " ' ",, 5 . ;' ' . '~ ,': . ' ' B. Initiation of LLX-f'Re'n~al fo;Fiscal -~.~ar 2000]01:. Recommendation:· .Adopt Resolutions (2).to ,initiate the renewal process. · · !:. i:. :'.' ',_.' "': "" ::: .... .~: C..Fis~hi Yearg200050Land~.200i-02 Budget' DeveloPment Process : Recommendation: Approve th~ propOsed Budget Development calendar. 8. ORAL COMMUNICATIONS (continUgd) and instructions to staff regarding actions on current oral communications. Page 4 of ~ City'Council Agenda March 1, 2000..:~'f7 ~--7 .. 'APPROVAL oF MINUTES (Note: City Attomey may be excused at this p~int~if.no, longer needed.) Adjourned meeting ofFebruary 8} 2000 Recommendation: 'Approve minutes. 10. Be Special meeting of February 11, 2000 Recommendation:.. Approve. minutes:'. Special meeting: Of Februa~ I8,;2000~ Recommendation: Approve ~nutes. Regular meeang Rec°mmendafiom A~pr0ve minmes:- -CITY COUNCILITEMs A. Agenda items for the next ·adjourned regular meeting (Note: The purpose of listing the items immediately following is not to discuss or take action on them, but simplyto decide whether.they are to be placed on the agenda for the next adjourned regular.meeting. - The next adjourned meeting is not until March 2 !, 2000. Other. , ~. 1. Letters in connection with Route 85 Noise Abatement - Requested by Couneilmember Waltonsmith. . · Page 5 of REPORT March 1, 2000 '~ :'~' '" 'L~ · ':-' '"'-" ;'- :"~ :~''! · In compliance with the Ame~icam~ with:D~qbil~ti~ 4c~,. ~YOq. ne~d s~ecial assistance to participate in this meeting, please contact.the Ci~~:(408)'36~d 2~P.:~ ,~ot~tion 48 hours prior to the meeting will enable the Ci~ to ma~e re~onable amangements to e~ure accessibiliO, to this meeting. [28 CFR 35:102-35.104 ~A .Title I~. ' Page 6 of · SARATOGA cITY- COUNCIL EXECUTIVE SUMMARY NO. MEETING:DATE.' Ma~-cl~l, 2000 ORIGINATING DEPT City. Manager AGENDA ITEM CITY MANAGER: PREPARED BY: SUBJECT: RESOLUTIONS SUPPORTING PROPOSITION 12 AND PROPOSITION 13 RECOMMENDED'MOTION(s): AdOPt ReSOlhtions- REPORT SUMMARY: Per the City Council's direction at the February -16, 2000 meeting, staff has prepared resolutions supporting Proposition 12 and'Proposition 13 on the March 7 ballot. PropOSition 12 is the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000.. It will provide $2.1 billion for muCh-needed park and open space land acquisitions, and improvement of public park facilities. Fuiids Will be available for a wide VarietY.°f other programs including assistance to help low-income neighborhoods and at-risk youth. Approximately $30 mill'i0n of'". the funds will be allocated to Santa Clara County's 15 cities and to the County parks and open space agencies for local projects:on a per capita basis. In addition, Proposition 12 provides millions of dollars in competitive grant~ funds to build.special recreational or cultural facilities,, as well as uriique natural areas that'local agencies may. apply for. Proposition 13 is the Safe Drinking Water, Clean.Water, 'Watershed Protection, and Flood Protection Act of 2000. It will provide ;$1 ~9,~illion to help meet'.safe drinking water standards to. protect the public health, to help reduce pollution in lakes and rivers and along the coast;, and to provide protection fOr wetlands, riparian c~rridors, watershed lands and flood control. Funds will be allocated to the Santa Clara Valley Water District for local flood control and water· ' quality improvements. FISCAL IMPACTS: None. ':::~AD. VERTISING, NOTICING AND PUBLIC CO~ITACT;i~'I~I~n CONSEQUENCES OF NOT ACTING 0N,~co~EN~ED MOTioN(S): Resolution will not be adopted ~d Propositi0n'12 ~d Proposltlon'13 wall not be supported by the Ci~ Co~cil. FOLLOW UP ACTIONS,:: Upon adoption, forward a copy of the Resolutions to the appropriate State Agencies. ATTACHMENTS;.. 1. Resolution supposing Proposition 12. 2. Resolution supposing Proposition 13. ~' ~,:. : ~ &l:~. 2'~"d[*' ,~", ¢~,~'.. ' ,-L-.~c.?~.' ;. :',..~:~..,r'.: A ~SOLUTIONOF THE;;~7~'eOuNCIL~6F..T~'~ITy OF S~TOGA SUPPORTING~PROPOSIT~ON I~;THE S~E:'~IGHBO~OOD P~, CLE~ WATE~.'CL~ ~:~QOAST~;P~o~oN'BOND ACT OF <-~;-~.: -;~"~' ~'f-~'L~''''~-~~.~:-?"~ ~ ~' ~ WnE~AS',~....:;C~Uf0rnia's'~:.~{~.};~iona~,.- an~ ::l°cal<':parks serve as recreational, s°cial,:"~:fi'~d c~ltUral c~fit~'~r~CalfforniaiS"~°mmuniti~s, providing important venues for.yOuth ~richment and~,~.afe~;:Com~uni~ identi~, protection of natural and .histo~c sites,:par~and-and open ~paee¢ and': wHE~S;'.~estate'~S:~co~mR~entTt~:state, ;rea~onal,:.and loc~parks ha~ dwindled Over .~h~i~St deeha~-thereb~-'~alifo~niaand'i~ CommUnities have not kept pace with the ·needed funding for rehabilitation, .development, and acquisition, and WHE~AS,' du~i~g' this: ~.a~ per!~d'~ Or,diminished(funding-' br state, regional and ·local:parks, C~liforn~g'~. cit~en~ :have ~creased their Visits to state and local parks, and:.. ..... ~. ~ .... :... ~ .;. :~.?~- ~: WHE~AS~"'~iifOrnia is known br its incredible natural resources of open space, mountains, rivers, coastline, and forests that positively impact the state and local economy, and WHEREAS, California is largely an urban state where it is projected the state's population will continue to grow by 18 million by 2020; thereby placing more pressure on existing parkland and facilities, and WHEREAS, California's economy is dependent upon maintaining a high quality of life that includes attractive and safe public park and recreation facilities and services, and WHEREAS, the last statewide park bond was passed in 1988, and WHEREAS, the Safe Neighborhoods Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 pro¥ides $2.1 billion for state and local park projects to preserve our natural heritage and allow urban areas to expand much needed recreation facilities that serve our children, youth, seniors, and families, and WHEREAS, the State Legislature has placed Proposition 13 on the March 7, 2000 ballot, and NOW, THEREFORE, BE IT RESOLVED that the Saratoga City Council supports the passage of the Safe Neighborhood Parks, Clean Water, Clean Air, and Page 1 of 2 Resolution No. ' Coastal Protectiow.Bond~Act, of 2000 ,on the,March 7,,2000 ballot and encourages California voters to approveac PASSED, APPROVED~ AND4ADOPI~ED, by.: the CitY :~Couneil: of the City of Saratoga on the 1st day of March 2000 by the following vote: NOES: ABSTAIN:. ABSENT: Carole. Butler, CMC, Ci.ty Clerk ' ' :' · . . ' ' Page 2 of 2 RESOI~UTION~ NO:': ~ .... . :~': ,i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SUPPORTING PROPOSITION 13, THE SAFE DRINKING WATER, CLEAN 'w.&TE:R~'WXTERSHED PROTECTION, ~'D~FLb0i~ !PRoTEcTioN BOND ACT OF 2000 ~ ' WHEREAS, the State, Le~isiature has l~laced Proposition -13 On the March 7, 2000 ballot, and WHEREAS, Proposition 13 would provide $1.97 billion for a safe drinking -water, water.quality, flood,.protection and~water~:reliabilitY program, and WHEREAS, recognizing the impo_.rtance of these programs, Proposition 13 received overwhelming bi-partisan support from the State Legislature, and WHEREAS, Proposition 13 helps meet safe drinking water standards to protect public health, and WHEREAS, Proposition 13 fights pollution in lakes and rivers along our coast, protects water quality from .pesticides and agricultural.drainage, improves water treatment plants, cleans up urban streams and controls seawater intrusion into clean water supplies, and WHEREAS, Proposition 13 provides new water through conservation, recycling, underground storage and better use of reservoirs, and WHEREAS, Proposition 13 supports flood protection programs thht will protect lives and avert billions of dollars in propertY damage: using floodplain management technique~that als'O'p~otect ~griculture and preserve'habitat, and WHEREAS, Proposition 13 does not raise taxes, does limit administrative costs,.and does qUalifyCalifornia for new federal funds. NOW, THEREFORE, BE IT RESOLVED that the Saratoga City Council supports .the 'passage of the Safe Drinking Water, Clean Water, Watershed Protection, and Flood Protection Bond Act on the March 7, 2000 ballot and encourages California voters to approve this act. .; .- ~,. . ~ Page 1 of 2 Resolution No. PASSED, APPROVED AND ADOPTED by the City Council of the City of Saratoga on the !'stday 0f~MarCh 2000 b~?~h~'following vote: AYES: NOES: ABSTAIN: ABSENT:. Start Bogosian, Mayor ATTEST: Carole Butler, CMC, ~City~Clerk: Page 2 of 2 February 4, 2000 City CounCil : ..... '" ~'''., :. ~i .... - -: City of Saratoga ....... ;' · "':':~' ;' '~ .... '"'~' '"'":" ~::'" ' '""' .... ' 12777 Fruitvale AVenUe ,... .... -.-:. Saratoga CA 95070 Dear Mayor and Council members We request that you adopt a resolution in support of Propositions 12 and 13 on the March 7 ballot. The. City of Saratoga will .receive direct park grants of about $390,000 based on population. Millions more will be 'allocated to .projects in the Bay Area. It is important that our residents understand the benefits these two state bond measures offer our areal if passed, by~ the voterS. 'iA .~,_~ple.resoi'ution is attached. Proposition 12 is the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000..It will p?ovide $2.1 .billion .for much-needed park and open space land acquisitionS'and improvement of public Park'faciliti'es. Funds will be available for a wide variety of other programs including programs that help Iow- income neighborhoods and at-risk youth. Almost $30 million of the funds will be allocated to Santa Clara County's 15 cities and to the County parks and open space agencies for local projects, baseo on their population. In addition Proposition 12 provides millions of dOllars in competitive grant-funds for special recreational or cultural facilities as well as' unique' natural areas, for which local agencies may apply. Proposition 13 is the Safe Drinking Water, Clean 'Water, Watershed Protection, and Flood Protection Act of 2000. It will provide $1.9 billion to help meet safe drinking water standards to protect the public health, to help reduce pollution in lakes and rivers and-along the coast, and to provide 'protection for wetlands, riparian corridors, watershed lands and flood control. Funds will be allocated to the Santa Clara Valley Water District for local flood control and water quality improvements. These state bond measures have already been endorsed by many organizations such as the Santa Clara County Board of Supervisors, the San Jose Chamber of Commerce, the .League of Women Voters of California, the Manufacturers Group, the Central Labor Council, AARP, the California Taxpayer's Association, the California Police Activities League, the Sierra Club, and the California Organization of Police and Sheriffs (cops) and many more. Please inform me when this will be on the Council agenda. S~erely you?,/') _ 'chard Forst, 0hairman Citizens for Safe Parks and Clean Water" 1690 Kevin Drive, San Jose CA 95124-6313 Phone: 408-264-9559 CALI~OI#IIA P&IE · REC~JAI'~ON CALIFORNIA PARK 8 RECREATION SOCIETY 7971 Freeport Blvci. Sacramento, CA 95832-9701 · 916/665-2777 o Fax 916/665-9149 Re: Proposition 12 Inform,ation Action Packet Dear Northern California Public Official: It has t}een o~er a 'decade since Park and Recreation professionals anct aclvocates have .hacl an Oppo?dJnity to support, a CPRS sponsorecl park boner measure. Never have we had a State '~ct With' '~uch' a la'rgelocai park componenL Thanks to the commitment of the authors, AssemOly SDeaker Antonio Villaraigosa and Assembly Pro Tern Fr~:l Keeley, an= co-authors Senators Hayclen anti Murray, the final legislation had overwhelming bi-partisan aoproval for State park and resource priorities. Proposition 12 will appear first on the Marct~ ,2000, Ballot.,, . ~,: ...... i,' Many people associated with CPRS are to I~e congratulated for ~;etting us to this point: the Legislative Committee, our, advocates the Houston Group, meml~ers at large ancl staff. Now it is up to each of us to get the information to our local communities. Paul Romero, as the CPRS State-wide Chair, has asked me to organize the Northern California Information Program,~and.I ,need your commitment to do the following: 1. Use the enc~osecl sample 'Resolution of Support' to request that your governing body take a position on the measure. Then, use the sample 'Press Release' to sul~mit the information to your local media. 2. Iclentify at least three (3) community leaders that will send letters to local news eclitors. Use the encJosed draft letters to assist them. 3. Use the or'cloSed 'Talking poinis' 'and 'Fa~t Sheet" to'get-t~· Worcl out: a. Personally speak to at least three (:3) community ~rouos. Rec~it at least five (5) community leaclers to speak to grou0s. c. Provide local meqia with the 'Talking Points" and 'Fact Sheet.' Please keep CPRS informed of your progress by faxing or e-mailing the completion of each task. Follow up by sending CPRS copies of the resolution, editorials, press releases and other'pertinent material. You are not, of course, in this alone. Each CPRS District will have an assigned coorctinator.whowiil assist and consult with you in completing these functions. The list of District CoordinatO~.s is enclosed, inctuding Bob Overstreet, who is volunteering to assist if you need sDecific helo. I took forward to wort~ing with you. Northern California Chair Prod 12 Information Program 2/2,'.~?~. Sieve Km~, V~ Proart, ~omta T~a~m' ~~lion .... ., ~..~ bUIi~p:_~nd~ for n~ im~.n~ to pr~. ~T~ en~o " arks are an:impo .right component of CaJifomia's oualitv et life. ~:l~v.n v,,,=,~ h=,,. '"" '" ~ . a,.n..~, .:m.e ~.emm I~ond fundswemapproved for p~k improvements State ' "~' ' .g, en,era! obligation .bOnc~ like Proposition 12 do not cause a tax in~eue me pond will be made i~er'20 to 25 '-ars '-- ---'--' .......... ' .-' ....... ,"" fu-.- .,.,... _.___,:; :_, _ ~ _ .~,, ,,..urn umaung revenues m me ~tam generm '"-. ,'.'- k,..~aa~, we oLa.=onc~ mermy ,,c~nmit~ the Legislature to make these bond . payments one of their:higheet budget~icwities-as they allocate funcl~. .x~ ye.m-? pmj.?..~..m3..~ .g!.nera! lurid budg~ ~b ~1 ~ ~ a m~n~le ~ount pay mr ~~g In !mpo~t ~l~,s ~ ~I! benefA ~m genem~ns. It is Impo~nt ~at C~ifomia ~nO these ~es at pmj~ while ~e ~onomy and ~e state ~get am ~ng. ~' ': unn~aaa~axea aha promoong efr, cient, qualle/govemmem se~cea. CALIFORNIA TAX"AyF. RS~ ,~SSOCIATION PROPOSITION.12 · Californians for Safe Neighborhood Parks & Clean Water 612 SAFE NEIGHBORHOOD PARKS, CLEAN WATER. CLEAN AIR AND COASTAL PROTECTION BOND ACT OF 2000 In 1999 the ·Legislature placed this importan! measUre on the March 7. 2000 ballot. It received near unanimous bipartisan support, recognizing the tremendous need California has for parks, open space, ahd recreation fOr its growing population. :The Legislature also took note ofthe'~irnpact growth is havin~ on California's wildlife, and included funding for protection of wildlife habitat. (916) 313-4538 · :, ~'~!6', za~.:7S9 Although it is very. diverse, in many ways this bond act is similar to those which were passed by the voters in 1976. 1980, 1984. 1986 and 1988. It provides funds for all the state agencies which protect land and recreational resources for future generations, and also makes grants to local agencieS which perform the same functions. Since,the 1920% Californians have recognized that the way .to build the State Park System. Protect the coast; andaccomplish other land conservation purposes is through a series of General Obligation Bond Acts. This measure continues that tradition. California is growing at the rate of more than 600,000 people per year., and all these new residents need places to recreate, appreciate wildlife, enjoy the outdoors, and exercise. Existing facilities are simply inadequate, and the bond act will expand the supply of lands and facilities to serve these needs. The California Em'ironmental Dialogue (CED). a coalition of business and environmental groups, have recognized that California business climate and its'''. environment both benefit from public investment in parks, wildlife areas, the coast, and open space. In a recently issued CED survey, state and local agencies identified a need for 512 billion over the next ten years to protect the best and most threatened open space and agricultural lands in California. This bond act is down payment on that need. The bond act requires that all funds must be appropriated by the Legislature through the budget process, assuring that the Governor and'the Legislature will provide careful oversight to the allocation of the bond proceeds. The bond act gives greatest emphasis to urbanized areas, providing special funds to heavily urbanized areas, including funds for urban conservation corps, recreation for at-risk youth, open space protection in fast growing suburbs, and protection of remaining wildlife areas in some of our fastest growing counties. The bond act is divided into more than a dozen categories, reflecting the needs of California diverse population. For more information about the exact funding breakdown, see the www.safeparks.orE website. Please also contact Bryan Blum at (916) 31.3-4538 with any other questions or comments. Califomtaes for Safe Neighborhood & Clean warm' -::: J S!r~!. Su~e 612 3~:~am~n~o. CA 95814 (916) 313-4638 pROPOSITION 13 .SAFE DKINKING'WATEP,., CL~ WATEK,:WATEKSHED J~Ro~r'ION. AND FLOOD PROTECTION BOND ACT . The Le~.p__C~__d the Safe l~inking Water Bond Act on the ballot to'solve several C. alifomia water problems: · Increasing the r~liabilir,.' of our wa'f~i"sup~olY, in the ~vent ·fa drought or emergency · ?t~.~.d.m,.g cOmmon sense flood pm~on by avoiding-deVeloppt_ ent in the path of floods, and oy vmm~ng ~eeess~. flood ~m'~! projects.. : ' ~.. _= · Improving'the'quailty. of·ur tiver%':St~eams, and coas~ wattrs 0. Protecting and test·ring fisheries and wildlife habitat along nv·rs and sn'eamu AU these purposes and more ate accomplished through this $1.97 biLlion general obligation bond act. The water bond received very. sn'ong bipan'isan support 'm the ]~egislatm.e: and was pan of Governor Davis' proposed infrastructure par.~.e for 2000, California is a semi-desert State. =..Parts:of the state, even in the'Central Valley, receive less than four roches of rain a yea-. Several vea~s of above fi·final rainfall have t~ade memories of previous drbUghts fade. but those droughts are ~Ure'm come again.: " ., The Safe 'Drinking Water Bond Act will help drou~t-proof California. while tmproving the qualit3 d,'tnking watersupplies for a~nost everyone in California. According to the Association of California Water Agencies. California's water supl~iy will be improved by one million acre feet through water conservation, wast·water reclamation, groundwater storage, watershed improvement, and other bond act programs. To put it in perspective, this is three tUnes the water yield of pr·posed contToversial Auburn Dam, for less than the total cost of that dam. "Safe d~nk]ng ~,'ater has yet to beffachieved throughOut California. Many communities.havi~ Old pipe systems that allow infiltration of contaminated groundwater, and others do not have 'adequate levels of treatment. The Bond Act will allow substantial progress to make om- drinking water supplies safe. Water quality.in Califomia'conanues to be a'problem. Drainage t~om old mines contaminates out drinking water. Sewage fouls our nvet~, sub, ams. and beaches. Just in the sununer of 1999. beaches throughout Southern California had to be closed because of poorly treated sewage. The bond act will address these issues by funding improved sewage treatment, watershed restoranon, and reduction of "non-point source" pollution-caused by street runoff in re.ban areas. ,. Outdoor recreation is a huge industry in California, and the quailW of urban su'eams and rivet paflcways an~act businesses to our state. These amenities make life more pleasant, and encourage youth and adults to take pan in healthy outdoor activities. The bond act provides substantial funding for these pt·grams. FiSh and wildlife depena on healthy streams. The bond act creates programs to restore stream water quality. For additional information on the Safe Drinking Water Bond Act, see our website The campaign to pass the Safe Drinking Water Bond Act needs yom- contributions and help. Contact us at the Yes on Pt·position 12 and 13.926 J Stz~et ~612, Sacramento. CA 95814. or call Bryan Blum at 916- 313-4538. D',"'le: O~ rezv¢leo oaoet w.n soy ~n~ 0'~' 8 "- , PROPOSITIO',N 1 2 -: TUESDAY~ ~E'~EM~ER 28. 1999 ,' Park bonds would maintain quality of life Planning for. pleasure Jay T. Harris .u~thl isher Rob Elder :7 .",/,;r Barbara Woman ,;[; t.'dfiur Phil Yost ';,,. I', ri/turml Joanne Jacobs Sharon Noguchi Patty Fisher 6or,ara Egbert ,,'i /r~il, r John Fensterwotd Jtm Braly John Swartley )tt Willis pROPOSITION f2, 'on the March 7 ballot, isI. a parks bond. Think aboutparks in the widest sense, f~m inner c~ty parks tha~ provide a respite from the concrete, to expanses of wil- derness in the desert and moun- tains. Think about the environ- mental health of Lake Tahoe and the San Prancisco Bay. Think about a community center in Gil- roy. Think about keeping California Uvable for the generations to come. Then vote in favor of Prop- osirion 12. Passage Editorial The opznton of the Me rcu mj :V~z£'S of Proposition 12 would authorize the state to tSSue $2.1 billion in bonds for a variety of park. recreation and conservation programs. It will help preserve Cali- fornia's glorious natural heritage. Prod it will help make everyday life more enjoy- able. .Almost half, $940 million, of the funds would be spent where peo- ple live, to add or improve neigh- borhood parks and recreation fa- cilities. Money will be allocated to cities, counties and park districts based on population, so all local governments, even ff they don't have one of the few designated prOJects in the bond mSue. will be receiCmg funds. · One city that does have a spec~- fled pmjec~ is :i Gilroy, with .$400;000 committed to a commu- .tory center there. ..' The remaining $1.16 billion will be spent on state projects, acquit- lng land to prese~-e it in a natural state or to save habitat for fish and wildlife, and also to improve the facilities in state parks so that they can better accommodate the millions of Calilormans who them. In the !980s. California financed parks through a seriesof bond sues. The' last one passed in 1988. Those funds have been spent In the lO90s, no new park bonds have been passed. In the mean- time, the population has ued to grow. Calif6rrfi_a_cannot stop acquiring 0~ 2o~0 parkland. The need to buy land for prese:;- vation grows as suburbs ex- pand into for- "~ merly remote areas. The need for parks to provide recreanon and relief from everyday life, whether those parks are in the ciD' or out in the country, grows along with the population. y. cquisition m only part of the bond measure. Parks need to be kept up. even ones that are pri- marily in a natural state. Roads and res~ooms and visitor centers need maintenance and moderniza- tion. Too much of that mainte~ nance has been deferred. It should be done now. Proposition 12 has the support. not surprisingly, of environmental groups and local governments up and do~ the state. [ess predict- ably. it also has the support of v. vo major business groups, the Cali- forma Chamber of Commerce and the Califorma Taxpayers Assocm- tion. They understand that parks are something in which Califorma should invest for the long term. which is why paying for them with bonds, over 20 or 30 years, is ap- propriate. Bonds allow the land to be acquired now, and paid off over the years, as Californians of today and tomorrow continue to enjoy the parks. .~ssunng that enjoyment is why voters should pass Proposition 12. San Jose Mer~u'y News -: '- December :29. 1999 Sta 's future depe c on it " · .;z ', ~... : . . .,. w t er WpenHETHER CaUforma and to lesaen the ham~ to f~sh and thrives or withers de- other wilc~e. If votem pass n, ~he ds a ~ de~ on the .~. sure will:~ ~ $1.97 billion m the mounmms, where the ram and '~ ~w fall to the ........................... fam~ and c~es ' ~~' here. the water sl~em must ag~t to accommodate That does not mean smaPly adding more faetht~es -- aams. reserves, and eam~ The water ~ has a ~ch~ effect on the envuonment, from the rivers to-~an JoaqUm Delt~ fi-om wluch PropoS~on ~. on the Marr-h ? keep the ~ heathy for peopie The 'be~t ~ about Pruposmon 13 is what th~se pm)ecru are noc ~ ~ not ~ ~d ~o~d ~ ~g ~ co~ ~ ~d ~o~ ~~ m ~e co~o~ of mom ~ m ~ ~ · ~P~n 13 wo~u pm~d= mon~ for ~ ~e~on ~d ~~ fl~ con~l, pr~- ~on of ~ ~d d~ ~o~ md ~ ~o~ " ~'P~ ~ endo~d ~. ~y e~~ ~s, m~. ~e ~~ of Co~e. -~ ~ ~ m water agencms, and some ~a!mcut- rural groups. The California Farm Bureau has been neutral because the bond measure does not include money for the water pro- , 0~.~~ 2000 jeers it favors One region on the proposition would txmed to fanta and to ur- ban areas. It/s a ma~or source of water for homes and bu-~nesses m SU/con Vall~. ~,,,mve pumping harms fish and ocher wet,md creann~s, and/~ .~ades the quaUW of water r.hat ~ exponmt The bond ~ w~uld set as/ne $250 m/U/on for projects m the delta and San Franc~co Bay. Those wou/d include adding fi.ah screens, m keep f~h in charmels where the/~ chances of surwva/are ~uec and rreanng or dmmmg agn- cu/mral runoar And $190 min~on would go problem m ..an'~st. conu'ol'if~or~ m ~e ~ m~m~mmm~s m smm~m t~ som~ 13 pn~ec~s w~uld help PROPOSITION ~"T2.'-'"~ THE:SAFE :NEIGHBORHOOD PARKS, Ci FAN WATER, CLEAN AIR .. ~ AND COASTAL PROTECTION BOND ACT OF .2000 8ENEF S S^.T_A CL eA COUNT Proposition 1.2, the Safe Parks, Clean Water, Clean Air and Coastal Protection Bond Measure will provide $2.1 .billion to fund a wide. a...r~a..y of q~._spa, ce, parks and recreatdon, educational and environmental enhancement Droje~-~a~i'' ..... ' ..... ' .... both the rural and urban ... 10rogram~ directed to environment in a~cegions of the ' " '' -:'. ' 7:: .'.? There is major funding for. state parks and protection of agricultural lands and coastal areas, many of which are accessible t6':buf',resi0ent~,i :' ;. "~ ............... ' -- ~ . . ;.... . ;". - :~.,~,,~,.~:..,.:,.:, . ~,,-:. -! ~.., ;,...' , There is also m~.jor funding fo-iJocai .p .,ograms;.ro t~i provided iii t~o'iWay;s. Thc first is direct grants to local agencies, the buik.°f whichareper.capita .(popUlation based) but some of which are direct grants for projects'in our area.... . Then them are comlaetit~e grant programs, same of which a, te t.oand available r,=tewid t e. our *o=* oenc*es suom~t projects wn~cn will compete with prorx~sals from other agencies for the available For details regarding the specific grants and competnave gram. p ,rograms, see the attached table. are generallzea ana serve to estimate-'probabie levels of local funding. Direct orants based On oooulation or 'for soecific oroiects Direct'per capita grants to Santa Clara County are to be appomoned between the ~ and the MidPenninsula Regional Open Space District and the Santa Clara County Open Space Authority, using allocation formulas based on 1oopulation. There are also direct per capita grants to our 15 cities. Estimated amount to be divided among the 3 agenc~e~ Estimated amount to l)e received by our 15 crCies: Total estimated per calorta grants county-wide: Other specific grants for projects/programs in our. area: Other specific 'grants.to the region-_~ Comoetitive orant orooram~. 10,635,000 19,035,000 29,670,000 2,900,000 49,000,000 Funds are allocated to the region or statewi~e for specific programs for whichtocal agencies may compete by submitting project/program proposals. Some of these require local matching funds. Funds allocated to our region for competing grants: State-wide programs for which we might comloete: 55,000,000. 490,000,000 :SARATOGA-CITY COIJNCIL EXECUTIVE SUMMARY NO. MEETING DATE: March 1, 2000 ORIGINATING DEPT: COMM. DEV. . AGENDA ITEM cITY MANAGER: 'DEPT. HEAD James Walgren~ Dir. SUBJECT: Planning Commission Actions, February 23, 2000 RECOMMENDED MOTION(S): Note and file. REPORT SUMMARY:: : "; Attached is the Planning Commission action minutes of February 23, 2000. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): N/A - '2 ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Action minutes. 'CITY OF SARATOGA PLANNING COMMISSION ACTION MINLrI~S DATE: PLACE: TYPE: Wednesday, February 23, 2000 - 7:30 p.m. Council Chambers/Civic-Theatre, 13777 FrUitvale Avenue, saratoga, CA R~gular Meeting'. ; ~ ROLL CALL PRESENT: ABSENT: STAFF: Commissioners Barry, Kurasch, Patrick, Roupe and Chair Bernald Commissioners Jackman and Page Director Walgren and Minutes Clerk Jones PLEDGE OF ALLEGIANCE MINUTES - February 9, 2000 ORAL COMMUNICATIONS REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on February 18, 2000. TECHNICAL CORRECTIONS TO PACKET CONSENT CALENDAR PUBLIC HEARINGS If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this agenda, or in written correspondence delivered to the Saratoga Planning Commission at, or prior to, the public hearing. DR-99-062 (503-81-001) - PIERCE, 12936 Pierce Road; Application for Design Review approval to add a 440 square foot second story to an existing single story residence. Maximum height of the residence is proposed to be 21 feet. Proposal also includes the addition of 1,401 square feet to the existing first floor. Total floor area for the site is proposed to be 4,776 square feet. The parcel is 40,300 square feet (net) and is located within an R-l-40, 000 zoning district. APROVED 5-0. PLANNING COMMIgSION ACTION MINUTEs FEBRUARY 23, 2000 DR-99-061 (386;52-019) - DING/ZHENG, 20297 Seagull Way; Request for Design Review approval for the. demolition, of an ems'ting 1,483 square foot, single story residence and the construction of {! ._new 3,686square foot, two-story re,sidence. The maximum height of the new residence will'be 24 feetl The site is 14,256 Square' feet and is located xvi~hin an R-l-10,000 zoning distri~t~ DENIED5-0. ,... ... - . . : DR-99-059 (503-30-022) - LUSTENADER, 14220 Pike Road; Request for Design Review approval for the. demolition of an existing 3,030 square foot, single story residence and the construction of a new 4',664 square foot, single story residence. The maximum height of the new residerice will !be '26 feet." The site is 48,535 square feet and is located within an R-i-40,000 zoning district. APPROVED 3-2 (COMMISSIONERS BARRY AND KURASCH OPPOSED). DIRECTOR ITEMS DR-98-049 - NOB[ES, 20801 Pamela Way;:.ProposedI modification of a previously approved Design Review application. RECOMMENDATION ACCEPTED AND MODIFICATION REQUEST DENIED 5-0. UP-97-009 - SARATOGA construction schedule. REPORT ACCEPTED. FEDERATED CHURCH, 20390 Park Place; Notice of COMMISSION ITEMS COMMUNICATIONS WRI'fTEN City Council minutes for adjourned meeting of January 25 and regular meeting of February 2, 2000 Notices for regular Planning Commission meeting of March 8, 2000 ADJOURNMENT AT 10:30 P.M. TO NEXT MEETING Wednesday, March 8, 2000, Council Chambers/Civic Theatre 13777 Fmitvale Avenue, Saratoga, CA EXECUTIVE SUMh SARATOGA CITY COUNCIL IARY NO. MEETING DATE: March 1, 2000 ORIGINATING DEPT: ADMIN.,SERVICES :'AGENDA ITEM- CITY MANAGER: Marg Jo Walker, Dir. SUBJECT: Approval of Check Register RECOMMENDED MOTION(S): Note and file. REPORT SUMMARY: Attached is the check register. FISCAL IMPACTS: N/A 'CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Register Certification A80797 - A80924 ~ ~'.~ 1 GENERAL 100 COPS-SLESF 110 Traffic Safety 150 Streets & RoadS 160 Transit Dev 170 Hillside Repair 180 *LLA Districts 250 Dev Services 260 Environmental 270 Housing & Comm 290 Recreation 292 Facility Ops 293 Theatre Surcharge 300 State Park 310 Park Develpmt 400 Library Debt 410 Civic Cntr COP 420 Leonard Creek 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Paymll Agency 990 SPFA 261,383.27 3,375.83 322.80 *' 96,020.56 8,212.68 17,376.79 21,450.79. 3,429.00 24,767.68 1,800.00 8,491.15 (195.00) 250.90 (250.00) 2,000.00 472.50 376;79~ Subtotal PAYROLL CHECKS:B25235 - B25309 TOTAL Prepared by: Approved by: Apr-99 443,254.72 6,098.33 (445.00) I I Date: 0 0 ~ g ~ oo ~ o .0 ~ ,~0 §§§§§§§§§§§: oooo ooooooooooooo, o~ ~ .. ~§ ............... o .d o g o o o o 0 ~ 0 0 o o o o o o o DO O~ ~0 0 O0 0 o 0~, 0 Z Z~ O0 > o° g § g 0 0 o 0 oo o 0 .o~ oo oo ,-.3 0 oo o 0,~ u U o~ 0 > ,-.4 0 :30 n. 0 0 ~ u 0 0 go° ~ 0 o u 0 r~ ' 0 0 ~ 0 oo§~ oo ~C ~ o~ oo t. ilO ~0 Z 0 ~0 oo o© ooo ~o oo O~ =0 o o o Oo oo 0 oo [.-, ..~ Om 0 0 § oo o~ ~, o o° ~0 ~0 000000000000~000 0 o o o o .. ~ . .. ooog°°°° .oogg -':' :~g§oo g § g 0 0 -] ,.-] ? 0 SARATOGA CITY COLLNCIL ..... CITY MANAGER: ' _~." MEETING DATE: March 1, 20b0~.~-i ~. _ '::'_' ~:~.";:'~ .... ~ ..... ._ ORIGINATING DEpT: CITY ~ ._L~NAGER PREPARED BY: CiW Clerk SUBJECT: OrdinanceI designating the propert3' known as the Hyde House at 11995 Walbrook Drive as a Historic Landmark. (Introduced 2/16/00) RECOMMENDED MOTION(S): Adopt the attached ordinance. REPORT SUMI~LARY: The City Council introduced the attached ordinance at their regular meeting of February 16, 2000. It is before you this evening for adoption. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The attached ordinance will not be adopted. ALTERNATIVE ACTION(S): None FOLLOW UP ACTIONS: N/A .&DVERTISING, NOTICING AND PUBLIC CONTACT: Summary of the ordinance will be published in the Saratoga News as required by law. ATTACHMENTS: Proposed ordinance ORDINANCE NO. HP-24 AN ORDINANCE OF THE CITY.OF~SARATOGA DESIGNATING THE PROPERTY KNOWN' AS:THE 'HYDE HOUSE AT 1.1995 WALBR00KiDRiVE~:i4S~.5:HiSTg.R!C LANDMARK (APN 378-25-021) The City Council of the City of Saratoga hereby ordains as follows: Section 1: After careful review and consideration of the report of the Heritage Prese~'ation Commission, the application and supporting materials, the City. Council has determined that the findings per Exhibit "A" can be made and hereby designates the Property. at 11995 Walbrook Drive as a Historic Landmark. Section 2: This deSignation shall become operative and take effect thirty (30) davs from its date of passage. This ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted this day of .2000 by the following vote: AYES: NOES: ABSENT: ATTEST: _ Mayor Cit3' Clerk o Exhihit "A' FINDINGS FOR HISTORIC:LANDM.M:hK DESIGNATION-_ : ~ :: OF THE HYDE_ HOUSE AT? 1-1995 WALBR-OOK DRIVE (per Criteria in SeCtion .13-15;010 of the City Code) The property, meets criteria (a) in that it exemplifies and reflects elements of the Ci~"s social and cultural history, as a farming community, and was built as the residence and farmhouse of a prominent local farming family. The property meets criteria CO) in that the residence was built for the Hyde family, significant in Saratoga and S/mia' ClariiCounty History, Who owned fruit and nut orchards in the area and went on to own the well known Sunsweet Growers Association (cannery- and dehydrating Plant) in Campbell. The property meets criteria-(c) in that the stmcture'is characteristic of the Craftsman Bungalow architectural style distinctive in Saratoga at the time, and is in excellent physical condition, including the landscaped grounds. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM MEETINGDATE: March; 1~ 2000 - - cITY MANAGER: / ORIGINATING DEPT: Administrative Services SUBJECT: Financial Reports for tii6' Seven Months Ended January 2000 RECOMMENDED ACTION(S): Accept the financial reports and the Treasurer's report for the seven months ended January 31, 2000. REPORT SUMMARY: The accompanying financial reports represent the revenues, expenditures and fund balances in all City funds for the seven months ended Janua_D.' 31, 2000. Summary ._ . Overall, revenues are slightly higher than expected at this point in' the annual cycle,' and expenditures are slightly lower than expected. For the seven months ended JanuaD.' 31, the City is in a positive financial condition when compared to the annual budgeted revenues and expenditures. Note that the mid-year budget adjustments to revenues and expenditures that were adopted by the City Council in'January have been incorporated into the projections. Revenues General Fund revenues are about $550,000 higher than expected as of January 31. This is due to higher than anticipated construction tax, interest income, and significant refunds and reimbursements which were received early in the year. Additionally, property tax revenues are a little ahead of the estimated amount because some properts.' owners pay both the December and April tax payments in December, but this is expected to level out by the end of the fiscal year. In other funds, development revenues remain relatively high as a result of the currently active development environment. Park Development fees are lower than originally budgeted because fees from the Azule Crossing development were anticipated when the budget was prepared, but the fees have not been collected yet. All other funds remain approximately as anticipated. Expenditures General Fund expenditures are about $90,000 less than anticipated as of JanuaD', with savings spread throughout various program budgets. In other funds, expenditures are very. close to where they would be expected to be. Fund Balance The General Fund fund balance. is $8,667;~'15 as of ~l~nuary 31,.~000, and $13,333,557 for~all fimds combined. At thi~ poim, it is anticipated that these fund balance figures will be about $300,000 less by June 30, 2000, assuming that capital-Project funds which were bUdgeted for the year but not yet spent, will be spent by June 30'.-: , FISCAL IMPACTS: None at this time. CONSEQUENCES OF NOT ACTING ON RECOMMENDED-MOTION(S): None .__ ~ ~ ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): Accept and file the reports. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Financial reports for January 2000. Treasurer's Report for January 2000. Monthly_Dec99 2 .. ~ ;; '*' * CITY OF SARATOGA" ;' SEVEN MONTHS ENDED JANUARY 31, 2000 PERCENT OF YEAR ELAPSED = 58.33% .... '* AUDI:I'ED ..... ' .... : UNAUDITED ' PROJECTED BALANCE YEAR TO DATE ADJL'STS & BALANCE BALANCE FUND FUND DESCRIPTION _~ . ~ ' N~a,~I)~.LP~ TRANSFERS JAN 31. 2000 001 GENERAL FUND $ 6.872.663 $ 4.765,816 $ 2.804,192 $' (289;855) $ 8,544._4_32 $ 8.233.857 002 MIS REPLACEMENT FLLND ~. 60,000' 35.000 95.000 95.000 003 PERS RETIREMENT FUND ' ' -' ~' "' -- :;;; ' '. ': ';' '- 28.483 28.483 28.483 IOIAL GENERAL FUND 6,932,663 4,765,816 2,804,192 (226,372) 8.667,915 8,357340 SPECIAL REVENUE FUNDS: 100 cOps SUp. LAW ENTORCEMENT ":" _ . _~ 15.663 69,394 28.391 3.066 q9 7'¥~ 17.194 110 TIL~FFIC SAFETY' SRF 64.936 3.878 (61.058) 150 STREETS&ROADS SRF ' - :- - ' 480}720 650,840 170.120 i 160 T1L~tNS DEV ACI SRF-CAP PROJ - 170 HILLSIDE REPAIR SRF 180 LANDSCAPE/LGTNG SRF 62A 19 147,409 120.444 89.384 99.774 250 DEVELOpMENrrSRF''~ ~ ': ' 887.209 1,106,414 782,040 1.211.583 1.204.317 260 ENVIRNMNTAL PRG SRF 203,034 462,531 172,208 (164.861) 328.496 281.900 270 HOUSING& COMM DEV SRF ;~ : : ? .... 37,359 96.048 58.689 290 RECREATION SRF .. 345,621 540,966 195,345 292 FACILITY OPS SRF 86.362 119.305 32,943 293 THEATER TCK SRCHG SRF 15.772 7.901 17.871) TOTAL SPECIAL REV. FUNDS 1,168325 '2'816,518 2.522,020 226372 1.689,195 1.603,185 CAPITAL PROJECT FUNDS: - . 310 PARK DEVELOPMENT 2.251,983; 9,315 20.269 2.241,029 2.160.049 DEBT SERVICE FUND: 400 LIBRARY BONDS DEBT SVC' - : 5.574 ~ - 87,990 88.198 5366 6331 AGENCY FUNDS: 420 LEONARD ROAD DEBT svc . 41,153 5,899 8.419 38.633 41. i 53 720 C.A. TV TRUST FUND 81.630 2.053 - 83.683 85.630 730 PARKING DIST #2 DEBT SVC ~ :'!:' 11.87i - 11.871 11.871 740 PARKING DIST #3 DEBT.SVC ' 9.550 . 88.022 - 142,391 (44.819) 2.550 800 DEPOSIT AGENCY FUND -. . -395,51.9. ~ - - 395.519 395.519 990 SAIL,~TOGA PUBL FIN AGNCY 245.165 - 245.165 264.415 TOTAL AGENCY FU.~DS 784,888 95,974 150,810 - 730,052 ' 801,138 TOTAL ALL FUNDS -$ 11.143,433 S 7,775,613 S 5.585,489 $ (0) $ 13,333,557 S 12,928,043 I fs 100~ECAP P~el 2/25/00 CITY OF SARATOGA SEVEN MONTHS ENDED JANUARY 31, 2000 PERCENT OF YEAR ELAPSED = 58.33% TITLE ~- ~ BUDGET (if different) (if different) ESTIMATE ACTUAL REVENUE RECAP BY FUND 001 GENERAL FUND $ SPECIAL REVENUE FUNDS: 100 COPS-SLESF FUND : I l0 TRAFFIC SAFETY FUND 150 STREETS&ROADSSRF .. 160 TRANSPORT DEVELOP ACT SILl: 170 HILLSIDE REPAIR FUND 180 LANDSCAPE & LIGHTING FUND 250 DEVELOPMENT-FL.~D 260 ENVIRNMNTAL PROGRAM FUND 270 HOUSING & COMMUNITY DEV FUND 290 RECREATION FUND 292 FACILITY OPERATIONS FUND 293 THEATERTCK SRCHG SRF ~:' :' TOTAL SPECIAL REVENUE FUNDS CAPITAL PROJECTS FUNDS: PARK DVLPMNT CAP PRJ FND DEBT SERVICE FUND: LIBRARY BOND DEBT SRV FND 310 400 TOTAL AGENCY FUNDS 420 LEONARD RD DEBT SER FUND 720 CA TV TRUST FUND 730 PRK DST#2 DBT SR/AGNCY FD 740 PRK DST#3 DBT SR/AGNCY FD 800 DEPOSITS AGENCY FUND 990 SARATOGA PFA AGENCY FUND TOTAL AGENCY FUNDS 6,618,507 $ 7,969,349 $ 7,969,349 $ 4,331.681 $ 4,765.816 71,900 146.000 .1,33~080 83.203 5,888 :236,195 !,248,200 :876,680 236.313 656.855 125,000 21.500 1.248,200 : 1,722.600 5,043,814 5.222308 5,696,708 94.262 11,938 163,203 19,250 198391 $ 12,066,754 $ 13,596,090 $ 14,070,490 69.394 69.394 61.333 64.936 ~70;620. - - 480.720 TOTAL ALL FUNDS 350 ~'136:614 147.409 '1.004.850' 1,106.414 ?440,007 462.531 35.998 37.359 325.983 345.621 79.650 86.362 15.500 15.772 2.640,299 2,816,518 65,205 9,315 87,031 87,990 5.969 5.899 2,000 2,053 81.602 88.022 89,571 95,974 $ 7,213,786 S 7,775,613 (~'T.D) ACTUAL/ 1-/31/00 ESTIMATE 10.0% 0.0% 5.9% 2. i% 0% 7.9% 10.1% 5.1% 3.8% 6.0% 8.4% 1.8% 6.7% -85.7% 1.1% -I.2% 2.7% 7.9% 7.1% 7.8% (1) fs 100\ REV E N LIE Page 2 2/25/00 CITY OF SARATOGA SEVEN MONTHS ENDED JANUARY 31, 2000 ' 'PERCENT OF YEAR ELAPSED REVENUES =: FISCAL YEAR 1999-00 GENERAL FUND ESTI~LATED ORIGINAL -BUDGET AC'TUAL TITLE BUDGET (if different) (if different) PROP TAX SECURED/UNSECURED $ 1,192,200 TEA ALLOCATION ' ~ :: ' 244;712 001 SALES TAX 1% SALES TAX PROP 172 TIL~NSFER TAX CONSTRUCTION TAX 1,497,231 1.497,231 1,436,912 1;013,100 76.500. 1,089,600 288,800 350,000 . 264~000 ...... 902,800 - TRANS OCCUP TAX : ' FRANCHISE FEES - PG&E FRANCHISE FEES - TCI FRANCHISEFEES - SJ WATER FRANCHISE FEES - GREEN VALLEY BUSINESS LICENSES MOTOR VEHICLE LICENSE FEE ~ OFF HIGHWAY MV FEE HOPTR - DISASTER RECOVERY OTHER REFUNDS & REIMBURSES FINES-FALSE ALARM FORFEITURES INTEREST RENTALS-CELL PHONE FLa, KONE RENT PASS THROUGH SALE OF ASSETS MISC. VEHICLE ABATEMENT ANIMAL LICENSES FUEL SALES GROb~'ND MAINT PERMIT-ENCRMT. TOTAL GENERAL FUND 235,000 173,500 ~5,900 286,800 781,200 278,161 1,320,100' 170 16,000 1,336.270 234.564 25.000 40,000 .--350,000 52,000 5,000 5,000 5,000 8,000 10,000 5,000 54,000 323,414 9.473 323,414 9.473 793,564 6,618,507 7,969,349 7,969,349 1~1/00 1~1/00 ESTI~L&TE ACTUAL 695.450 $ 780.963 595.732 595.732 1.291,182 1.376.695 '590,975 589.507 44.625 42.665 635.600 632.172 168,467 190,293 204.167 306.620 154,000 i48.703 526.633 645.616 86,750 90.969 143,400 139.107 230,150 230.076 162,261 177,297 850,058 886.565 500 560 8.000 7,816 858.558 894.941 282,156 331,865 14.583: 11.550 23.333 26.843 204.167 310.690 50,333 48.025 1,974 1.786 2.917 4,8797 2.917 7,517 4.667 -- 6.029 5,833 3,667 2,917 .4,000- 31,500 52,168 627.296 809,019 4,331,681 4.765,816 ACTUAL/ 1/31/00 EST"IMATE 12.3% 0.0% 6.6% -0.2% -4.4% -0.5% 13.0% 50.2% -3.4% 22.6% 4.9% -3.0% 0.0% 9.3% 4.3% 12.0% -2.3% 4.2% 17.6% -20.8% ! 5.0% 52.2% -4.6% -9.5% 67.3% 157.7% 29.2% -37.1% 37.1% 65.6% 29.0% 10.0% (2) (3) (4) (1) (5) (5) (6) (7) (8) (!) ' fs I O0\REVEN U E Page 3 2/25/00 CITY OF SARATOGA SEVEN MONTHS :ENDED JANUARY 31, 2000 PERCENT OF YEAR ELAPSED = 58.33% REVENUES TITLE SPECIAL REVENUE FUNDS: COPS-SLESF SP REV ED 100 SUPPL LA~,V ENFORCE TRAFFIC SAFETY SRF 110 REFb~DS & REIMB. CROSSING GUARD NL~TCH FINES-VEHICLE CODE TOTAL TRAFFIC SAFETY SRF STREETS & ROADS SRF 150 REFL~DS & REIMB. ST HIGHWAY USER 2107.5 ST HIGHWAY USER 2106 ST HIGHWAY USER 2107 ST FHWA REIMB. ST 2105 S&H CODE TEA-21 MEASURE B TOTAL ST&RDS SRF TRANSPORT DEVELOP ACT SRF-CAP PROJ 160 TOTAL TDA HILLSIDE REPAIR SRF 170 INTEREST HILLSIDE STREET REPAIR TOTAL HILLSIDE REPAIR SRF LANDSCAPE/LGTNG SRF 180 PROP. TAX SPECIAL ASSESSMENT INTEREST CONTRIBUTIONS TOTAL LANDSCAPE/LGTNG SRF FISCAL YEAR 1999-00 ORIGINAL BL'DGET REVISED ' BUDGE'g -" (if different) ESTINLATED ACTUAL (if different) 71,900 6,000 140,000 146,000 39,060 6.000 153,523 26;/,994 75,000 193,169 224,082 377.252 64.554 64.554 228,000 228,000 YEAR-TO-DATE 1/31/00 1/31100 ESTIMATE ACTUAL (YTD) ACTUAL/ 1131/00 ESTIMATE 69394 69,394 0.0% 3.000 - 3.500 58.333 61.436 61333 64,936 16.7% 5.3% 5.9% 32.277 22.821 -29.3% 6.000 6.000 0.0% 76.762 79.620 3.7% 133,997 141.51 5.6% 96,585 ! 05.017 125.000 125.751 1,336,080 1,514.574 1,514,574 470,620 480,720 83.203 600 350 5,288 5,888 350 8.7 ,o 2.1% O% 73,75O 160,445 2,000 236,195 -- 43.021 51.842 20.5% 93.593 95.567 2.1% 136,614 147,409 7.9% DEVELOPMENT SRF 250 GEOLOGY REVIEW FEES 60,000 35,000 42,545 21.6% ENGINEERING FEES 54,000 54,000 180,000 105,000 111.623 6.3% PLAN..rNING FEES 320,000 338.400 338,400 197,400 218.700 10.8% ARBORIST FEE 50,000 61,500 100,000 58,333 60,978 4.5% I~La-P/PUB/OTHER SALES 200 117 0% DOCUMENT STRG FEES 7,000 12,000 12,000 7,000 9.349 33.6% PEILMITS-BUILDING 725,000 1,000,000 583.333 636,788 9.2% PERMITS-GRADING 32,000 18.667 26.43 i INTEREST - o TOTAL DEVELOPMENT SRF 1,248,200 1,283,100 1,722,600 1,004,850 1,106,414 10.1% (2) (9) (l) fsiOO\REVENUE Page 4 2/25/00 CITY OF SARATOGA SEVEN MONTHS,ENDED JANUARY 31, 2000 ?ERCENT OF YEAR ELAPSED = 58.33% FISCAL YEAR 1999-00 YEAR-TO:DATE ~ -'i' ' ~i\ ~'~:~,:.4 ~, '.--.~ r ._ REVISED /:ESTI~IATED'~ :-:' . ~" : ORIGINAL BUDGET ACTUAL- 1/31/00 ~--~' !/31/00 TITLE , ~ -. ~.i ,_~ :-~.BUDG.ET.L (if different) :.-~ (if. different).. ESTIMATE :' :.ACTUAL ENVIRN.~TAL:PRG SRF .... 260 CLEAN AIR GRANT ST REFUSE SURCHG AB939 ENVIRONMENTAL FEES INTEREST ~, TOTAL ES,'VIRON PRG SRF i' :'~ ~--' :-~: 329.390 20,000 ........ 527,290 : .--. ~ ~,~. ~-~ ~--~ :~:.. ; 876,680 234,313 2.000 HOUSING&COMM DEV SPY 270 HCD/CDBG/SHARP GRANTS INTEREST SI-LA1LP LOAN REPA-YMEN~ TOTAL HOUSING/COMM DEV SRF RECREATION SKF 290 236,313 FRIENDS OF WARNER HUTTON HOUS ' 9,655 SPORTS LEAGUE FEES 45',500 CAMP FEES . 104,000 EXCURSION 'FEES 89.000 CLASS/SPECIAL EVENT 350,000 SNACK BAR SALES ,-1,200 REDWOOD SPORTS PRGM. . 28,000 TEEN SERVICES 24,500 SNACK BAR SALES : ' ~' LO00' WARNER HUTTON CONTRIBUTIONS 5:2,000: TOTAL RECREATION SRF 164.695 ~64.861 11.667 13,448 263.645 284.222 440.007 462.531 656,855 FACILITY OPS SKF ': ~ ~ 292 BUILDING RF_NT - :. 120,000 PARKS RENT - - : :., .5,000. TOTAL FACILITY OPS SRF THEATER TCK SRCHG SPY 293 THEATER TCKSRCHG 125,000 21,500 5,043,814 5,257,208 5,696,708 1.000 2.221 34.998 35.138 35,998 37,359 26.500 23,016 21.000 19.985 51.912 68.352 197.000 195.089 700 759 17.000. 16.316 -. 10.290 14,643 581 IJ147 ' k000 ' 6.314 325,983- 345.621 77.000 . 81.096 2.650 . 5.266- 79,650 86,362 15,500 15,772 2,624,799 2,800,746 TOTAL SPECIAL REVENUE FUNDS CAPITAL PROJECTS FUNDS PARK DVLPMNT cap PRJ FND 310 PARK DEVELOPMENT (YTD) ' ACTUAL/ i/31/00 ESTLMATE 0.1% 15.3% 7.8% 5.1% 122.1% 0.4% 3.8% -13.1% -4.8% 31.7% - 1.0% 8.4% -4.0% 42.3% 97.4% ' 531.4% 6.0% 5.3% 98.7% 8.4% 1.8% 6.7% (10) -9315. -85.7% (11) fslOO\REVENUE Page 5 2125100 CFI~ OF SARATOGA SEVEN MONTHS ENDED JANUARY al, 2000 PERCENT OF YE'A~R~Ei.J~I~D = ~8.~ ' : :: : ::~ :: :<:-. :: ' :~:-- ' · ::: REVISED ESTIMATED ORIGINAL BUDGET ACTUAL TITLE . : , · f BUDGET _ ~(if~i~ere~.t)~ i ~(if~fferent) DEBT SERVICE FUND: ' ' " · , : -_~ : .... i ~<-: :::.--.-~' , ,: LiBRARY BOND DEBT SRV FND - :.: . ,:-:_.: _-. ~ -:- :.; :¥ ,.:: : ,-;::.-:¥ :'~:: :-:- 80,0~ : . :,-- 14,062 2OO 400 PRINCIPAL: , - _: INTEREST _ - OTHER TOTAL LIBRARY BOND DEBT - : AGENCY FUNDS: 94,262 .~ ~ :':: . ';: :7:. ::~-':'-. ~ . . ,:- ~ .-. _ : ' ' i.: : . : : .i : LEONARD RD DEBT SER FUND 420 SERVICES (ASSESS DISTRICTS) _ESTIXL~TE ACTUAL ,:' :" g0,000 80~000 7,031 7.990 11,938 CA TV TRUST FL.rND PRK DST#2 DBT SR/AGNCY FD 730 SERVICES (ASSESS DISTRICTS) :.~ PRK DST#3 DBT SR/AGNCY'FD : ;: : :~ : 740 SERVICES (ASSESS DISTRICTS) . )63,203 . . DEPOSITS AGENCY FUND ':; :': ": ': ;-~ ': .r~?-:- . ' :'-~: ~ : - : 800 DEPOSITS :-2. - (YTD) ACTUAL/ 1/31/00 ESTIMATE 0.0% (2) 13.6% (2) 87,031 87,990 1.1% 5,969 5,899 2.00o ' ' SARATOGA PFA AGENCY FUND 990 INTEREST INCOMEt - ' TOTAL AGENCy FUNDS : 81,602 88,022 89,571 . 95,974 REVENUE NOTES: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 19,250 198,391 GRANDTOTAL " : -$:' i2,066,754 -$ 13,630;99~ '$ $ 7,213,786 $ :, Development Fees - Development aciivit¢ remains higher than ~riginlfh, budgeted.: : Property Taxes - SecUred property tax paid in December/January and April/May. Some taxpayers Paid their April payment in December. TEA per arbitration agreemem for FY 97198 and 98/99. : . .. . lransfer Tax - Real estate transfers are (,err active. - - Franchise Fees from PG&E and SJ Water received ih April 'ah~ February respecti~;ely. ' : · : - . Business Licenses - most businesg licehSes renewed in January - :: ',-' ': : ~ . :- :: _ -: -. ': ~: Other Refunds and Reimbursements r ~nsurance premium refunds ($135..545) received in July: and Police refund ($88.850)received in Oct. Cell. Phone Rentals- Nextel and Sprint pa'id a~u~llv' in December. ~ ' ' " AsSessment RevenueS- January'and'May.- .... ' ~ : ' :-- ' ' : - :: : i : - -: Recreation Fees - Sports and Camps i'evenues in early summer. Park Development Fees - Azule Crossing was included in ~timated revenues, but not collected yet. -1.2% (9) 7.9% . (9) 7.1% 7.8% fs 100\R EVE N U E Page 6 2/25/00 CITY OF SARATOGA SEVEN MONTHS ENDED JANUARY 31, 2000 PERCENT OF YEAR ELt~.PSED = 58.33% 001 100 110 150 160 170 180 2.50 260 270 290 292 293 710 310 400 420 700 720 730 740 8OO 990 .[ISC_nL ' . REVISED EsTI,~£&TED[ . !-.: : :O~iI~;GIN.AL :'-BU'DGET~'' -:.a/CTUAL TITLE -_~ ~ - - ~--BUDGET-. -~ (if ~iifferent) ~- :(if different). EXPENDITURE REC -atP By FUND . - GENERAL FL'ND S 4,708,717 5,009,900 SPECLAL REVENUE FUNDS COPS SUP. LAW ENFORCEMENT 78,888 TRAFFIC SAFETY SRF 22,311 STREETS&ROADS SRF '- - ' 3,095,022 3,084,350 TRANS DEV ACT SRF-CAP PROJ 98,103 HILLSIDE REPAIR SRF LANDSCAPELGTNG SRF 179,478 198,840 . DEVELOPMENT SRF 1348,266 1,405,492 ENVIRNMNTAL PRG. SRF -. :514.129 ,. HOUSING & COMM DEV SRF :315,529 : RECREATION SRF .... 89~I,87S 8971060 ' FACILITY OPS SRF ' 188,701 :" THEATER TCK SRCHG SRF 13;922 HERITAGE PRSRVTN TRST FND TOTAL SPECL~L REVENUE FLrN 6,749,227 6,817,325 CAPITAL PROJECTS FUNDS: PARK DEVELOPMENT 567,000 603,714 DEBT SERVICE FL-ND: - LIBRARY BONDS DEBT SVC 93,505 TOTAL AGENCY FUNDS . :._,: -- '.- LEONARD ROAD DEBT SVC 11,938 : QUARRY CREEK PROJ ADM - C.A. TV TRUST FUND - . P.afl~fflqG DIST =2 DEBT SVC . - PARKING DIST #3 DEBT SVC 170,203 DEPOSIT AGENCY FUND SARATOGA PUBL FIN AGNCY TOTAL AGENCY I~,,'NDS 182,141 .... 5,034,900, 3,084.350 198,840 1,405,492 468;424 8971060 6,771.620 YL4g-TO-DATE TOTAL ALL FLTNDS 1/31100 l'/31/0~J ESTI~L4,TE ACTUAL- $ 2,894,862 $ 2,804,192 31,735 28.391 4.132 3.878 702.397 650.840 115,990 120.444 802.576 782.040 180.026 172,208 ~100,509 96~048 527,076 540.966 110.076 119.305 8,121 7.901 2.582.638 2.522.020 203.714 20,000 20,269 88.000 88,198 8,150 8,419 141,000 142,391. 149,150 150,810 S 12300,590 12,706,585 12,285,880 $ 5,734,650 S 5,585,489 (YTD) ACTUAL/ 1/31/00 ESTISt-~TE -3.1% -10.5Oo -6.1°o (12) -7.3% 3.8°0 -2.60 b .4.3°0 4.4~o 2.6% 8.4°0 -2.7°:o -2.3% 1.3% 0.2% 3.3°-o 1.0°4 1.1% -2.6% fs 100-.EXPEND. Page 7 2/25/00 CITY OF SARATOGA SEVEN MONTHS ENDED JANUARY 31, 2000 PERCENT OF YEAR ELAPSED -- 58.33% TITLE -:' . : ~ ::::". ':'.~: i . ~ ~_i:i : FISCAL ~E.AR'1999-00, YEARrTO-DATE ': REVISED - ESTi.~£ATED ORIGINAL : BUDGET;:i~ ~ :ACTUAL " 1/31/00 1/31/00 :: BUDGET - (if differefft) -- ;~(if-differenO ESTI~£ATE ACTUAL 001 GENERAL FUND 1005 1010 1015 1020 1025 1030 1035 1040 1045 1050 1060 1065 2005 2010 2015 2025 3030 3035 4005 7005 7o10 9010 CITY COUNCIL 44,350 51,450 CONTINGENCY : 200,000 76.700 CITY COMMISSIONS 68,909 71,709 CITY I~M'qAGER'S OFFICE . 274,945 268,314 CITY Al'FOR_NEY 283,265 378,265. CITY CLERK : ; : 76,638 : 97,738 EQUIPMENT OPERATIONS : 171,444 FINANCIAL MANAGEMENT '"' ' :: 353,742 HUMAN RESOURCES GENERAL SERVICES FACILITIES MAINTEN'ANC~ "- -~; ; MANAGEMENT INFORMATION SYS. EMERGENCY PREPAREDNESS CODE ENFORCEMENT POLICE SERVICES: - ' ANIMAL CONTROL PARKS/OPEN SPACE GENERAL ENGINEERING ADVANCED PLANNING = SENIOR SERVICES . COMMUNITY SUPPORT : CAPITAL PROJECTS-VESSING RD SUBTOTAL = . LESS OVERHEAD TOTAL GENERAL FUND 51,450 76,700 71,709 268,314 :?.378,265 -: 97,738 : 371;867 149,876 : . :_: .: 112,797 ,~: :: ::- 452,54i 142,809 56,828 47~748 '2,664,456 .... 28;843- 488,705 '190,096 104~737 31,980~ 66,200 220,325 498,178 154,737 150.000 371.867 220,325 498,178 154,737 175.000 6;010~909 .... 6,312,092 --6,337,092 (1,302,192) (1,302,192) (1,302,192 4,708,717 5,009,900 5,034,900 30.013 29,683 41,830 156,517 " 220,655 57,014 55,092 180,566 87,428 65,798 202,490 115.941 .33,150 27,853 1,554.266 16,825- 266.636 89,693 51,686 24,905 38,617 175,000 34,825 137.905 253,402 :52,243 53,829 177,968 79,671 67,032 204,693 106,385 35,218 20.530 1,504,834 16.245 255,224 88,363 44,893 23.248 36,403 174,179 3,491,974' 3,396,773 (597,112). (592,581 2,894,862' 2,804,192 (YTD) ACTUAL/ 1/31/00 ESTIMATE -I.i% - i 6.7~o '11.9°-o (13) 14.8°'o (14) -8.4°.0 -2.3% -1.4% -8.9% 1.9% 1.1% -8.2% 6.2% -26.3% -4.3% -1.5% -13.1% -6.7% -5.7% -0.5% (15) -2.7% -0.8% -3.1% fs I O0-,EXPEND. Page 8 2/25/00 CITY OF SARATOGA . SEVEN MONTHS ENDED JANUARY 31, 2000 PERCENT OF YEAR ELAPSED = 58.33% -. - .;. ': .... .- ~EXPENDITURES. ~ - .... FISCAL y~.:AR 1999-00 YEAR-TO-DATE Clef D) REVISED . ESTDL&TED ; :: : : ~jR~IGINAL::: ' "BUDGET :- ; L: ACTUAL'~: TITLE . -i -; ~: BUDGET :: :(i~different) c; (ff different) SPECIAL REVENUE FUNDS: 100 2030 COPS SUP. LAW ENFORCEMENT 70,369 PLUS OVERHEAD _ ' 8,519 TOTAL COPS SRF 78,888 "21,600 711 22,311 110 2020 TRAFFIC SAFETY SRF : : PLUS OVERHEAD -- - TOIAL TR_AFFIC SAFETY SRI(. . 150 STREETS&RO.M)S SRF 3005 STREET IvlAINTENANCE . . - 3010 SIDEWALKS .aND TRAILS 3015 TRAFFIC CONTROL 3020 FLOOD AND STORM DRAIN CONTR 3025 MEDIANS AND PARKWAYS .... ._ 5010 CONGESTION MANAGEMENT 9000 CAPITAL PROJECTS SUBTOTAL PLUS OVERHEAD TOTAL STREETS&ROADS SRF -' - 1,610,916 _ 87,579 177,753 98,263 90,06~ 345,320 291,750 183,550 328,851 183,550 328,851 2,701,650 2,690,978 2,690,978 393~72 393.372 393,372 3,095,022 3.084,350 3,084.350 160 9501 TRAN'S DEV ACT SRF-CAP PROJ 98,103 170 9703 HILLSIDEREPAIRSRF 180 3040 L~NDSCAPE/LGTNG SRE PLUS OVERHEAD TOTAL L~NDSCAPE/LGTNG SRF 158,490 177,852 177,852 20,988 20.988 20,988 179,478 198,840 198,840 250 DEVELOPMENT SRF 4010 ZONING ADMINSTRATION 4015 INSPECTION SERVICES 4020 DEVELOPMENT REGULATION SUBTOTAL PLUS OVERHEAD TOTAL DEVELOPMENT SRF 260 ENVIRNNtNTAL PRG SRF 5005 INTEGRATED WASTE MGMT 5015 STORM WATER MANAGEMENT SUBTOTAL PLUS OVERHEAD TOTAL ENVIR_NN~NTAL PRG SR 355,627 399,845 399,845 370,175 375,869 375,869 163,954 __ 171.268 171.268 889,756 -946,982 946,982 458,510 458,510 458,510 1,348,266 1,405,492 1,405.492 164,849 119,144 290,763 290,763 455,612 409,907 58,517 58,517 514,129 468,424 1/31:/00 1/31/00 ESTI~£ATE ACTUAL 28.308 25.325 3.427 3.O66 ACTUAL/ 1/31/00 ESTI.~L~TE -10.5% -10.5Oo 31,735 28.391 -10.~ ~ 4.000 3.754 132 124 4.132 3,878 226,909 208,674 67,251 62,087 58,382 53,132 4&653 35,569 52.540 4~.141 162,079 159,230 -6.1oo (12) -6.1% -6.1% -8.0Oo -7.7°o -9.0% -22.1% -6.5°..o -1.8% 612,815 567,833 -7.3% 89.582 83.007 -7.3% 702,397 650,840 -7.3% 103,747 107,731 12.243 12.713 3.8% 3.8% 115,990 120,444 3.8% 233.243 228,307 209,895 199.492 97.616 99,118 -2.1% -5.0% 1.5% 540,754 526,917 -2.6% 261,822 255.123 -2.6% 802,576 782,040 -2.6% 79,501 81,980 3.1% 80,035 70.628 -11.8% 159,536 152,608 20,490 19.600 180,026 172,208 4.3% 4.3% -4.3% fs 100',EXPEND. Page 9 2/25/00 TITLE ORIGINAL BUDGET CITY OF SARATOGA SEVEN MONTHS ENDED JANUARY 31, 2000 PERCENT OF YEAR ELAPSED = 58,33% EXPENDITURES ' FISCAL YEAR 1999-4)0: ~ ~ .... -..- .'REVISED ~' ~ ~STIMATED BUDGET ACTUAL (if different) (if different) 270 290 7015 9000 6005 6010 HOUSING&COMM DEV SRF HCDA ADMINISTRATION CAP PROJECTS (SR CTR & ADA) SUBTOTAL PLUS OVERHEAD TOTAL HOL'SING&COMM DEV SRF RECREATION SRF RECREATION TEEN SERVICES SUBTOTAL PLUS OVERHEAD TOTAL RECREATION SERVICES 90,166 216,221 ~06~87. 9:1'42 315,529 . - ~ ~ 569,355 571,537' 108,535 571,537 ' :~ ': 677,890 -680,072 216,988 216,988 680,072 216,988 894,878 897,060 897,060 '58,223 ~-:- ;~ 130,478 . 188,701 8,955 4.967 13,922 292 6020 FACILITY OPS SRF PLUS OVERHEAD TOTAL FACILITY SRF 293 6015 THEATER TCK SRCHG SRF -- PLUS OVERHEAD TOTAL THEATER TCK SRCHG SRF TOTAL SPECLAL REVENUE FUNDS . -: &749,227 ~ 6,817;325 6,771,620 310 CAPITAL PROJECTS FUNDS 9704 PARK DEVELOPMENT 567,000 603,714 203,714 YEAR:TO-DATE 1/'31/00 1/31/00 ESTIgLATE ACTUAL 52.597 50.888 45.000 42.377 97,597 93,265 2.912 2.783 100,509 96,048 336,296 345.922 63.287 64.191 O'TD) ACTUAIJ ESTIMATE -3.2% -5.8% .-4.4% -4.4?0 -4.4% 9Oo .4~ 0 399,583 410,113 2.6?0 127.493 130.853 2.6% 527,076 540,966 2.6% 33,963 36.811 76.112 82.494 110,076 119,305 5.224 5.082 2.897 2.819 8,121 7,901 2,582.638 2;522,020 20,000 20,269 8.4% 8.4°-0 8.4% -2.7% -2.7% -2.3% 1.3% fs 100\EXPEND. Page 10 2/25/00 CITY OF SARATOGA SEVEN MONTHS ENDED JANUARY 31, 2000 PERCENT OF YEAR ELAPSED = 58.33% ......... : 'EXPENDITURES , -..: . :...:; .... FISCAL 'YE.M~ 1999-00 YEAR-TO-DATE REVISED ESTI.~£ATED . . ORIGLNAL BUDGET ACTUAL 1/31/00 1/31/00 TITLE BUDGET. ~ ' '~f diff6~ent)`' ~ ~(if different)~ ,ESTIMATE ACTUAL 93,505 DEBT SERVICE FUND: :' 400 8015 LIBRARY BONDSDEBT SVC 11,938 170,203 AGENCY FUNDS: 420 8020 LEONARD ROAD DEBT SVC 720 1040 C..~ 3%' TRUST FUND 730 8005 PARKING DIST #2 DEBT:SVC. 740 8010 PARKING DIST #3 DEBT SVC 990 1040 SARATOGA PUBL FIN AGNCY 182,141 TOTAL AGENCY FUNDS 12,285,880 TOTAL EXPENDITURES 12,300,590 12,706,585 EXPENDITURE NOTES: (12) Traffic Safe~' - Crossing Guards will be paid later in the year. (13) SalaD· savings. (14) Saratoga Creek litigation settlement costs and liability insurance paid. (15) Vessing Road- San Jose Water De~t pavmeht 0f$12~.441 :paid in:'SePten~ber (16) Debt service payments made in December and June. : . -' (17) Debt service payments made in September and March; -- 88.000 88.198 8,150 8,419 141,000 142.391 149.150 150.810 5,734.650 5,585,489 O'TD) ACTUAL/ 1/31/00 ESTIM_&TE 0.2% 06) 3.3°-o (17) 1.0% (17) 1.1% -2.6% fsl00':EXPEND. Page 11 2/25/00 CITY OF SARATOGA Cash and Investment Report Balance as of January. 31, 2000 Type Institution AcquisitiOn FDR* Book: ' !~: M~ir~et:' '' Pa~' .... Maturity Date-- Rating ~ Value:" ' Value** - Value ~- Yeild Date Term Unrestricted Cash & Investments: Cash: DD Comerica Bank - Savings CK Comerica Bank - General Checking CK Comerica Bank - Payroll Checking Subtotal Cash L.A.I.F. & Investments: MF L.A.I.F. N/A ' AAA N/A AAA N/A . AAA CD Saratoga National Bank CD Heritage Bank of Commerce Subtotal CDs Subtotal L.A.I.F. & Investments Subtotal Unrestricted Cash & Investments Restricted Cash & Investments: SV Saratoga National Bank - CDBG ' $293.244 $293,244 $293.244 2.000% Revol~4ng 406,113 406.113 406,113 0.000% Revolving 8,627 8.627 8.627 0.000% Revolvin~ ~ 707;983' :~" 707,983 ...... 70'7.983 0.828/~:' i $489 0 0 489 07/03/98 AAA 500;000 500,000: :500.000' 10/14/98 . AAA 562,683 562,683 562,683 5.639% Revolving I 51.730 5.900% ' 07/03/00 365 2.458 5.650% 10/14/00 365 2,649 1.062.683 1,062,683 1,062,683 5.768% 365 5,108 12,071.114 12,047,658 12.071,114 5.650% 183 56.838 12.779.097 12,755,642 12,779,097 5.383% 92 57,327 209.411 209,411 209.411 2.530% Revolving I 442 ES US Bank - Librao,. Debt Service N/A CK Wells Fargo Bank - CDBG N/A CK Wells Fargo Bank - CDBG N/A Subtotal Restricted Cash & Investments AAA 5.800 5.800 5,800 0.000% Revolving ! 0 A3A_ : . ::~.,25,057. ~: :, 25,057 . ,. 25,057 0.000% Revolving ! 0 AAA 7.353 7,353 7,353 0.000% Revolvine I 0 Total Cash and Investments Benchmark Yield Comparison 247,621 247,621 247,621 2.140% I $13,026,718 $13,003,262 $13,026,718 J 5.322% Av[~ YieldI 47 3 Month Treasury 5.68% [ 1 Year Treasury 6.35% [ Schedule ofMaturities: immediate FY1999-2000 Total General Fund Loans Receivable: Hakone Foundation # S 11.964,035 1,062.683 513.026.718 Reserve Analysis: ~eneral Fund Reserve requirement adopted 6/25/97: General Fund Balance as of/31/00. Available Funds: Unrestricted Pooled Cash & Investments available for current year expenses in all funds: (Includes unrestricted funds maturin~ within the current fiscal rvear) Maturity Principal Rate Date Term $185,448 6.500% 0310112004 3.650 $2,000,000 $8.667.915 $11,716,414 NOTES: DD - Direct Deposits CK - Checking Account MF - Mutual Fund SV - Savings Account ES - Escrow Account * FDR = The Financial Directory rating is based on computer analysis of prime financials reported quarterly by the institutions to the Federal Reserve Board and the Federal Home Loan Bank Board. Ratings based on information released July 1998. **Market values for U.S. Treasury Notes provided by State Street Bank and Trust Company. # This loan is noted for memorandum purposes only. The loan is amortized per the agreement with the Hakone Foundation. No payments are received. This report reflects Pooled Cash. Investments and Restricted Cash which are available resources to fund operations, debt service and capital improvements. Other interest beating assets (notes receivable) are listed above. Debt service reserve funds held by trustees are restricted pursuant to indenture covenants and have been excluded from this Pursuant to Govemment Code Section 53646, the City's investment portfolio is in compliance with the adopted investment policy and there are adequate resources to mee anticipated pool expenditure requirements for the next six months. 2/25100 (Unaudited Results) SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETINGD~TE:: :-MARCH: 1, 2000 ORIGINATING DEPT.: PUBLIC WORKS AGENDA ITEM SUBJECT: Approval of a Professional Services Agreement for design, construction and post-construction agronomic services in connection with the Congress Springs Park Improvement Project,.C.I.P.-No. 9704 · ~ ~: ? ACTION(S): 1. Approve a Professional Services Agreement with David M. Moyer Consulting Group of Campbell in the amount ofS17,955. RIPORT ,qI,IMMARY: - - ' A crucial design task of the Congress Springs Park Hayfield Improvements project is the design, installation, and maintenance of the turf developed for the proposed new playfields. In general, by retaining a turf-grass expert to work directly for the City, it will: 1) ensure the variety of turf-grass and specifications for soil amendments are designed to maximize both plavability and maintainability of the new playfields; 2) ensure the new turf-grass-is properly installed; 3) ensure staff receives proper training for the maintenance of the new pla.~elds; and 4) remove from the . landscape architect a task which is normally beyond their expertise. Specifically, David M. Moyer Consulting Group will: ~ 1) Develop soil specifications to be incorporated into the general pla~eld design specifications provided by the City's landscape architect. 2) Select the proper turf-grass for the needs of the City and the user groups. 3) Provide support and direction to the City's landscape architect. 4) Provide expert counsel during public and project meetings. 5) Provide material testing and specification overSight prior to installation. 6) Provide inspection services during construction. 7) Provide training for the long-term maintenance of the new playfields. Although the amount of savings or additional costs associated with performing this task outside of the landscape architects contract is unknown~ staff believes the performance of this task by an expert will save the City money in the long term.-Additionally, the Parks and Recreation Commission, and representatives fi.om AYSO and Saratoga Little Leagae support this course of - action. ~ Because of the very limited number of consultants who provide agronomic turf-grass consulting, the considerable experience Mr. Moyer can bring to this type of project, and the excellent references obtained fi-om_formerand current clients in-the area, staff:recommends that,the: City,' Council approve a Professional~ Sen'ices ~greement with David M. Moyer Consulting Group to provide agronomic and turf-grass consulting services for the Congress Springs Park Playfield Improvement Project. FISCAI~ IMPACTS: Funding for project development work is programmed in the adopted budget in Capital Project No. 9704 (Park Development Projects) - Account No. 4017 (Architectural Services). CONSEQUENCES OF NOT ACTING ON THE RECOM~F. NDED MOTIONS: 1. A Professional Services Agreement with David M. Moyer Consulting Group will not be approved. The Council may direct staffto negotiate a contract with another consultant. However, staff does not believe that this will result in finding a more competent consultant for this work. _&I.TERNATIVF ACTIONS(S): Allow the City's landscape arehitectural consultant, whom will be selected in the next few weeks, perform this task. FOI.I.O'~V lJP ACTIONS: 1. The Professional Sen:ices Agreement will be executed and work will begin immediately. .ADVERTISING.. NOTICING AND PURl.lC CONTACT: - Nothing additional. ATTACHMENTS: 1. Professional Services Agreement. Campbell, CA 9500970188 408-293-8032 , .' ' ~. - -..'.: Date:' January2712000 - To: David A. Mooney, Parks Supervisor David M. Moyer, Agmn°mic::Turfcjra~SC0nsultant ..... Proposal topmv, ide _ser~ices.0n.Congress springs Park playfield renovation project. Campbell, CA. Scope of work: .To Function .as-AgmnomicjCoqsultant, Agent for City of Saratoga dudng pre- construction, construction and post-construction of sports facility at CongreSS Spdngs Park, Saratoga, CA. Professional service fee is $95.00 per hour at site or research. Off site fees portal to portal from I. Design Phase; · · · Develop Agronomically sound specifications for soil or growth medium. ~ - Choose turfgmss for site. Est. hrs. Est. cost 15 $1,425.OO 4 $380.00 Provide information to user groups, city, contractors and vendors to develop inclusive involvement for community of project development.. 10 $950.00 Report to the city periodically and as needed. 10 $950.00 II. Construction Phase; III. · Develop and maintain oversight. · Inspect and evaluate contractor performance of specifications. · Report to city periodically and as needed. General; 40 $3,800.00 60 $5,700.00 10 $950.00 IV. · 'Additionalduties as required. . Training; . . .. · Provide training and informational workShops for city employees. As needed 40 $3,800.00 David M Moyer, DBA Moyer Consulting Group EXECUTIVE SUMMARY NO, : -. _~-. ~... MEETING DATE: March 1, 2000 ORIGINATING DEPT: SARATOGA CITY COUNCIL ~ - ~ :~::~:AGENDA ITEM-- CITY MANAGER: (~'~t~ Ci~ Attorney PREPARED BY: City Attorney SUBJECT: Interim Moratorium on Residential Development of Commercially Designated Land RECOMMENDED ACTION: Accept public testimony regarding the draf~ Interim Ordinance and continue the matter to the meeting of March 15, 2000 for further consideration. REPORT SUMMARY: A draf~ interim Ordinance prohibiting the approval of non-commercial projects on commercial land has been.prepared for Council consideration. The Ordinance could ultimately remain in effect for up to two (2) years and would prohibit use permits, tentative subdivision maps, parcel maps, and site approvals that would allow non-commercial use of lands designated as "commercial" in the General Plan. The City Council may wish to amend the Ordinance to broaden or narrow the scope of the lands and/or permissible uses affected by the measure. The Council may adopt the Ordinance or an amended version at its meeting of March 1, 2000 as an urgency item, may defer consideration of the matter to a subsequent meeting, or may direct staffto prepare the Ordinance as an initiative measure to be considered by the voters at the November, 2000 election. STAFF REPORT: Background In 1999 the City Council expressed interest in alternative strategies to extend the protections of Measure G to commercially designated lands.in the City. At the direction of the Cit3; Council, the City Attorney on January 20, 2000 identified alternative approaches to implement that direction. One of the options identified at that time was imposition of a moratorium on non-commercial uses on commercially designated lands for up to two (2) years to allow a more comprehensive evaluation of the appropriate land use policy for commercially designated lands. The-moratorium could-~.imp°sed:by a.voteryapproved ballot measure, adopted directly by the City Coi~.: cil, or adopted by the City .Council subject to subsequent.consideration by the voters." ~-_ On January 25; 2000-City COuncil directed' the City Attorney and City staffto prepare a draft moratorium ordinance for considerationby the'City Council. The Council indicated that the purpose ofth~ draft ordinance Would be to °btain public input on the concept of the moratorium option and to 'allow the Council to consider the manner in which such a measure should be adopted (e.g., by the'Council, by the voters, or by the Council subject to subsequent voter review). The remainder 'Of this -itaff report"disc'~Ses ( 1 ) th~ 't~t"of the proposed ordinance and policy options available to the Council with respect to that text, and (2) procedural options for adopting the ordinance. The Draft Ordinance The draft ordinance attached would impose a moratorium on subdivisions (including tentative maps, site approvals, and parcel maps) and use permits allowing residential uses on lands with a commercial land use-designation in-the City of Saratoga's General Plan. The ordinance could' remain in effect for up to two (2) years (see the discussion of procedural options, below) and would allow the City to deny such approvals during the City's evaluation of its needs with respect to making optimal use of the limited commercially designated lands within the City. Each section of the ordinance is summarized below. A. Findings Section I of the ordinance, "Findings," sets forth the rationale and immediate need for the moratorium. Government Code section 65858(c) requires moratorium ordinances to contain findings of a "current and immediate threat to the public health, safety, or welfare" that would be addressed by adopting the moratorium. The findings in the attached ordinance explain that a moratorium on further-non-commercial development of commercial lands is required to allow the City sufficient time to develop a comprehensive plan for meeting its commercial and housing needs in the future. The findings state that the factors contributing to the' need for a moratorium include the limited availability of commercial land within the City, the need for increased commercial development within the City, and the need to plan carefully for commercial and non-commercial uses on commercial land in light of the uncertainty regarding the housing goals imposed by state 2 law. The Council ma), wish to revise the ordinance to include other findings regarding the need~for-a moratorium~ ............ ?:~ ~-- ~--~. ~ ~ ...... : . ' :~ ~ The findings alsoexplai~Ihat'the ordiiianCe is notsubject t°'CEQA because it falls outside the definition of a "project" in the CEQA Guidelines. Section 15378 of the Guidelines provides that a project is an action with potential for resulting in a direct or indirect physical change in the environment. Because the moratorium would not authorize anv new land use and would be of a limited duration, it does not create the potential for a physical change in the environment. The findings note that even if the moratorium were to be considered a "project" it would be exempt from further review because it can be seen with certainty that there is no possibility that it may have a significant effect on the environment. ' ..... " B. The Moratorium Section II of the ordinance imposes the moratorium. This section provides that no~'ithstanding any provision of the General Plan, Saratoga City Code, or other City policies, no application for a use permit or tentative subdivision map, parcel map, or building site approval to allow residential use on lands designated as "Commercial" in the General Plan may be approved. (Lands with a commercial land use designations in the General Plan have zoning designations of P-A, C-N, C-V, and C-H.) The Council: has several options regarding the scope of the moratorium. It may choose to expand or contract the scope of the prohibition with respect to the lands affected and the types of approvals affected. As drafted, the measure would apply to all lands with a "Commercial" land use designation in the General Plan. The Council could choose to limit the scope to specified zoning districts. With respect to the types of approvals limited by the moratorium, the ordinance attached would not prohibit issuance ofbuilding permits or approvals other than those specified above. Thus, the ordinance would not prohibit the issuance of building permits-to projects that have already recieved subdivision and use permit approval. 'The Council may choose to expand or limit the types of approvals that would be subject to the moratorium. In some cases local governments have prohibited all approvals for the duration of the moratorium, including building permits for projects that have received initial approvals. Note that the moratorium will not and cannot apply to any project that has obtained a vested fight to a particular use at the time the ordinance is adopted. C. Interim Urgency Ordinance Section III is included to prOvide the Council with the option of adopting the ordinance immediately as an interim urgency ordinance. It explains that the ordinance is an interim urgency ordinance adoPted pursuant to Government Code section 65858. In accordance--with that law, the 6rdinance muSt. be adopted~bY:a:4/5 V~e and may remain in effect for.no more than 45 days. It may be extended after this time by a 4/5 vote for up to 22 months and ! 5~days. -Of course, the Council-.may extend-the ordinance for a shorter period if itwishes.. 'This section also provides that the ordinance will terminate upon the adoption of the general plan and zoning ordinance amendments contemplated by the ordinance if those amendments are adopted before the ordinance has otherwise expired. .. . . .:~ ~-~ _. The remaining sectiOns of the ordinance set forth various procedural matters that are self-explanatory. Procedural Options There are several options available to the Council ~with respect to the manner in whiCh the attached ordinance, or the substantive provisions of the ordinance, are adopted. The Council may choose to adopt the ordinance on its own or may choose to have-the ordinance adopted by the voters at the November, 2000 election. If the Council wishes to consider adopting the ordinance itself, it may do so in several ways: 1. Adopt the ordinance as an urgency measure. The attached ordinance has been drafted in a manner such that it could be adopted as an urgency measure. As explained above, in order to be adopted as an urgency measure, the ordinance must be approved by a 4/5ths vote of the City Council. If adopted as an urgency ordinance, the measure would remain in effect for 45 days from its date:of adoption.- :The Ordinance could be extended for up to 22 months and 15 days by a subsequent 4/5 vote of the Council following additional public notice and an additional public hearing. As an urgency ordinance, the measure would take effect immediately upon approval by 4/5ths of the Council. -The Council could adopt the moratorium as a non-urgency ordinance. In this case the-ordinance would be considered and adopted as any other zoning ordinance amendment. As an alternative to adopting the ordinance itself, the City Council could choose to place the measure before the voters. In this case, the ordinance would be revised to take the form of a ballot measure. The Council would direct staff to take steps necessary to place the measure on the ballot. Final action to place the measure on the ballot must occur prior to August 11, 2000. If approved by the voters, the measure would take effect immediately upon the official canvas of votes and adoption of the declaration of that canvas by the City --Council. A voter-aproved measure Would differ-from a Council-adopted measure in two 4 - -:. ;- ._-._ . : _:- ,. .'...~, ~- i~. : important respects. First, the voter-approved measure could immediately be in effect for -two:years rather than r~quiring a separate; aCti°_n:fori6Xtension-bey0nd 45 days. _Second, unless it provides otherwise, the voter-approved 'measure Gould be amended or repealed 'during its {W07year:termonly by:Subsequent~v0te~'- action. (See EleCtiOns C°de-§ 9217.) Finally, the~Council could proceed with a hybrid of the options described above. For example, the coUncil could adopt the ordinance on its own and include a provision that the ordinance:would be of no further force and effect after January. 2, 2001 unless the ordinance is reaffirmed and readopted by the voters at the November, 2000 election. . . ~ - ~:~:,_. £.:-- . ~._ . FISCAL IMPACTS: The ordinance'WOuld have a negligible fiscal impact. The Ci~, could expereince a Small decline in application processing fees if applicants choose to defer applications for projects on commercial lands. : Am £aTISING,' NOTICINa'A I) PUm, IC CONTACT: A notice of public hearing was mailed to all commercial property owners and owners of property .within 500 feet of commercial properties and published in the Saratoga News. ~' CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The interim urgency ordinance W0ul¬ be returned to the Council for further consideration. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTIONS: N/A ATTACHMENTS~ 1. Draft Interim Urgency Ordinance P: S ARAIOGAx~MAT P~RST066.DOC AN INTERIM ORDIN~C~E PROH!BIT!N'G THE APPROVAL OF SPECIFIED RESIDENTIAL .DEVELOPMENT;-PROJECTS ON COMMERCIAL. LAND AND DECLARING THE SAME-TOBE AN URGENCYMEASURE ' .TO TAKI~:EFi~ECT IMMEDIATELY` THE CITY COUNCIL OF THE..CITY OFSARATOGA DOES ORDAIN AS FOLLOWS: Section 1. Findings. The City CounCiil finds'and declares as follows: A. Of the approximatel~ 8000 acres of land in Saratoga, 128 acres are designated for commercial development. This is less than 1.6 percent of Saratoga's land area. B. Commercial development in ~Saratoga is:eSsential to meet diverse and-growing local needs for goods and services and to ensure that the City~s economy continues to thrive. C. The General Plan of the City of Saratoga allows residential development in commercial areas subject to issuance of a.c0nditi°nal~USe permit.. Commercially designated parcels are discouraged:but not prohibited from being developed entirely for non-commercial uses. There is no minimum density requirement for residential uses of commercially designated lands. D. Current economic conditions in the City have created the potential for increased residential development on lands designated for commercial purposes. E. Premature development of commercially designated lands with non-commercial uses could undermine the City's commercial-land use base by precluding future commercial development. F. There is considerable uncertainty regarding the amount and type of new housing that may be necessary in the city pursuant to state housing laws. Preliminary'figures indicate that the City could be obligated to provide up to an average of 30 new below market rate units per year. G. The City of Saratc~ga'pl'ans to update its Housing Element and related provisions in its Land Use and other General Plan elements in accordance with.state law and has set a target date of June 30, 2001 for completion of the UPdate. As part of the update, the City will be evaluating the appropriate role of residential housing development on commercially designated lands in light of the City's broader goals and objectives and the requirements of state law. This study is expected to result in amendments to the City's General'Plan and zoning ordinance. Ordinance No. H. Premature residential development of commercially designated lands.could limit the range of options available to the City in this planning process, limit the City's ability to plan for housing adequate to meet the needs of Saratoga residents, aL1; income levels, and result in land uses that are inconsistent with~the General~Plan and zorfing.ordinance~ as amended as a result of the planning process described above. -~ ..... --:-~ I. New and pending i'esidential development applications requiring authorization by the City with respect'to lands, designated ~2'.~Co~.m_er~cial'~rin the General Plan may be in conflict with any newly created policy or amendments-the CityCouncil eventually adopts. Therefore, approval of such residential development applications constitutes an immediate threat to the public health, safety and welfare. J. Thi~ ordinance isnot a project subject to the California Environmental Quali~' Act (CEQA) pursuant to CEQA Guidelines se-cfiofi 15378, stibdivision (b). In the event that this ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in section 15061, subdivision (b) (3) of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that it may have a significant effect on the environment. The purpose of this ordinance is to prohibit on an interim basis, new residential development which may be otherwise permissible under existing policies. The ordinance will not create a change in the environment because it maintains'the status quo. Any delay in development approval is only temporary.' in nature, and would n0t~'~ndirectly or directly result in a physical change to the environment. J :- Section 2. Regulatiom .. The following regulation is hereby imposed. This regulation shall prevail over any conflicting provisions of the Saratoga City Code or the other ordinances, resolutions, policies, and regulations of the City of Saratoga: No application for use permit or tentative subdivision map, parcel map, or building site approval or amendment, to allow for residential use on lands designated in the Saratoga General Plan as "Retail Commercial," "Professional Administrative," "Gateway Landscaping," or Planned Development -Mixed" shall be approved. Section 3. Interim Urgency Ordinance. -- Based upon the findings set forth in Section 1, above, this is an interim urgency ordinance adopted pursuant to Government Code section 65858, and pursuant to the authority granted to the City of Saratoga in Article 11, Section 7 of the California Constitution. This ordinance shall therefore take effect immediately upon adoption. Unless extended in the manner required by Government Code section 65858 this ordinance shall remain in effect until (1) 45 days from the date of its adoption or (2) the threat to public health, safety, and welfare described in section 1 of 2 Ordinance No. this ordinance has been ameliorated by adoption.of the General Plan and zoning ordinance amendments described in section 1 of this ordinance, whichever comes first. Section 4. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub-section, para~aph, s. ub-p~agraph,.sentence,:c!anse: an_.d phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective ofthe~portion held"ifi~alid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. : . .-...~: ::-:. .. _.:'::. - ~_ Section 5. Publication. This Ordinance or a'comprehensive summary thereof shall be published once in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. The foregoing Ordinance wag introduced and read at the regular meeting of the City ...... Council Of the City of .S. aratoga held on the __ day of__, 2000,-and adopted by the following vote: ' - AYES: ' ' NOES: .... ABSENT: ATTEST: MAYOR, CITY OF SARATOGA, CALIFORNIA CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY P :'.SARATOGAhMAT PdtST065V2.WPD 3 Ordinance No. '-: S.MIATOGACITY:COuNcIE EXECUTIVE SUMM~RY-NO. MEETING DATE: MARCH1; 2000: ' ORIGINATING DEPT;: -.PUBLIC WORKS SUBJECT: Second Cycle TEA-21 Corridor Manage_ment Program Application for Citywide Signal Upgrade Project . . - = ~ Recommended Motion(~): Move to adopt the attached ResolUtion endorsing the project concept and authorizing the filing of an application for Federal Surface Transportation Program and Congestion Mitigation and .&ir Quality Improvement Program Funds. Renort Snmma~,: In the past few months the staffhas been pursuing $385,000 in Second Cycle TEA-21 grant funds for upgrades to the traffic light systems throughout the Ci~:. Staff is pleased to report that Saratoga's project ranked 4th OUt of a total of 37 projects submitted for Santa Clara County. A total of 20 projects made the funding cut off (see attached project ranking list). The final step in the process is the submittal of our application to the Metropolitan Transportation Commission (MTC) for project funding. This requires a Resolution endorsing the project and authorizing the filling of the application with MTC. The City is also required to provide local matching funds that equal 11.5% of the total cost of the project. The estimated cost of the project is $435,000, which corresponds tO a S50,000 local-match. The project will upgrade signals cityWide, and upgrade non-standard equipment at the 6 signals along Saratoga-Sunn,vvale Road to prepare for relinquishment by Caltrans. Additionally, the project will install basic infi'astmcmre of a Traffic Management Center that ;,,,ill be suitable for inclusion in a future smart corridor project, and allow wireless interconnecting between intersections and the Traffic Management Center (see attached 1999 STP/CMAQ Application). The City has also :received a TETAP grant in the amount $15,000 to develop a Traffic Signal Master Plan which will detail what traffic signal infi-astmcmre needs the City requires in preparation of the Citywide Signal Upgrade Project (see attached Grant Approval Letter from MTC). The consultants assigned to Saratoga, DKS Associates, have already begun work on the Traffic Signal Master Plan. - Nothing at this time. If approved by Council~ $45,000 will be budgeted in F.Y. 00/01 for design work and $390,000 in F.Y. 01/02 for construction,. . Consenuences of Not Acting on the Recommended Motions: The project will no~ be apprbved and the $38S,00OSec°nd cYcle TEA-21 grant funds would be lost. ' .... ' ~ ~ ~' ':: ~ Alternative Actions: None in addition to the above. Fnllnw l~.n Actionq: The City. will submit the Second Cycle TEA-21 Corridor Management Program Application and Resolution to MTC. .: - . Advertisings. Noticing and Public Contact: Nothing additional. .&ttn~hment;: 1. Resolution endorsing the project concept and authorizing the filing of an application for Federal Surface Transportation Program and Congestion Mitigation and Air Quality. Improvement Program Funds. 2. Project Ranking List. 3. Second Cycle TEA-21 Corridor Management Program Application. 4. TETAP Grant Approval Letter. <RESOLUTIONNO ..... ~: ..... ;,:~ ....... ~::,.- ..... RESOLUTIONOE THE CITY COUNCIL OF- THE CITY OF SARATOGA -., AUTHORIZ~GTHE FILING OF AN' APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM AND CONGESTION MITIGATION AND AIR -~ QUALIT-Y:_:tMPROVEMENT PROGRAM .F..-~ING FOR THE CITYWIDE SIGNAL UPGRADE PROJECT AND COlVflMITTING THE NECESSARY LOCAL MATCH FOR THE-PROJECT(S) AND-STATING THE ASSURANCE OF THE'C-ITY OF SAPc&TOGA:'To COMPLETE THE PROJECT.--:-' -"'-' " " :' : - WHEREAS, the Transportation Equity Act forlthe 21 st CentuD, (TEA 21) (Public Law 105-178, June 9, 1998) and the TEA 21 Restoration Act (Public Law 105-206, July 22, 1998) continue :the Surface Transportation Program (23 U.S.C: § 133 and the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U:S.C. § 149); and -WHEREAS, PUrsuant to TEA 21,:and th'e regulations promulgated thereunder, eligible project sponsors wishing to receive Surface Transportation Program or Congestion Mitigation and Air Quality. Improvement Prograrp. grants for a project'shall submit an application first with the appropriate metropolitan transpoi'faii°n planning organiZatiOn (MPO), for review and inclusion in the MPO's Transportation Improvement Program (TIP); and WltEREAS, the MetropOlitan-Transportation Commission is the MPO for the San Francisco Bay-region; and .... -' ' WHEREAS, the City of Sarato~ais an eligible project sponsor for Surface Transportation Program or 'Congestion Mitigation and Air Quality ImprOvement Program funds; WHEREAS, the City of Saratoga wishes to submit a grant application to MTC for funds from the Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program in fiscal year 1999-2000 for the following project: '~. '-:~-:':-:'Citywide Signal-Up~ade Project. WHEREAS, MTC requires, as part of the: application, a resolution stating the following: 1) the commitment 6fnecessary local matching funds of at least 11.5%; and 2) that the sponsor understands that the Surface Transportation Program and Congestion Mitigation and Air Quality Improvement Program funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program funds; and -- 3) the assurance of the sponsor to complete the project as described in the application, and if approved, as programmed in MTC's TIP; and 4) that the sponsor understands that funds must be obligated bY September 30, 2002 for non- operating projects and September 30, 2003 for operating projects, or the project ma)' be removed from the program. ' Z_,~-- ~_ .... : - - NOW, THEREFORE, BE IT RESOLVED by the City Council that the City of Saratoga is authorized to execute and file an application for funding under theSurface Transportation Programor:the COngestiOn Mitigation and Air Quality Improvement Pro,am of TEA 2I in the amount of $385;000 for Citywide Signal Upgrade Project; and BE IT FURTItER RESOLVED that City Council by adopting this resolution does hereby state that: ' 1) City of Saratoga will provide $50,000 in local matching funds; and 2) City of Saratoga understands that theSurface Transportation Program and Congestion Mitigation and Air Quality Improvement Program funding-for the projectis fixed at $385,000, and that any cost increases must:be funded by the City of Saratoga from local matching funds, and that the City of Saratoga does not expect any cost increases to be funded with Surface Transporta_tion:Progr _am.or. Congestion Mitigation and Air Quality Improvement Program funds; find : 3) Cit~'`,ide Signal.Upgrade Project will be built as described in this resolution and, if approved, for the amount shown in the Metropolitan Transportation Commission (MIC) Transportation Improvement Program (TIP) with obligation occurring within the timeframe established below; and 4) The program funds are expected to be obligated by September 30, 2002 for non-operating projects and by September 30, 2003 for operating projects. BE IT FURTHER RESOLVED that a copy of this resolution ',','ill be transmitted to the MTC in conjunction.with the filing of the application; and BE IT FURTHER RESOLVED that the MTC is requested to support the application for the project described in the resolution and to program the project, if approved, in MTC's TIP. ATTACHMENT A PROPOSED SECOND CYCLE TEA-21 CORRIDOR MANAGEMENT PROGRAM System Compcnents: HW = Highway: A = Arterial: T/R = Transit/Ridesharing: B/P = Bicy. cie/Pedestrian: F = Freight: S = Safety Cost Project Description Partner(s) ' Estimate Pa!o Alto Medical New ped/bi~(e grade- Founclat~onlSouth of separated undercrossing of and Palo Alto Medical ~-,-_i ' -' ,_ .- Forest Area Cai:rain Caltrain tracks about 800 Foundation Peeest,"ian anC feet south of Paio Alto B~cycle Caltrain Station. Unaercross~ng" - ~ ; ~ ~ ~' '-' -:- ~.-'~ - ."-~: :, _ TEA-21 CM Total Reclues! Score $2;035,500 28.5 Cummulative Grant Revues! $8.279.860 Proa~ve S~gna' $442,500 T~ming Program 2-year project to rebme integrated signal systems in vanous comdo~s, taldng aovantage of inte.~unsdictJonal cppomJnites c~eated by del~:oyment of the Silicon Valley ITS Program D.ata £xcnange Network. San Jose S500.O00 28 S8.722.360 C~.ofPa~oAI;o Upgradec~,~isigna~ .j: City.of=P~aloAIto, Caltrans, NTCIP Traffic Signal system master and local - County of Santa Clara, System L~pgrade traffic s~gnal controllers to VTA and Stanford meet NTCIP compliance. - Ma~jurite Transit Service $1,000,000 $885,000 27.8 Ci,~ of CuDerano Installation of aaaptive traff~ City of Cuper'ano, City of $1,000,000 $885,000 27.8 $9,607,360 Aaapt~ve Traffic SiQnal Contro~ System signal control system for four Sunnyvale. City of San arterials, includes 38 Jose and Caltrans signalized intersections. The artenals are De Anza Blvd., Stevens Creek Blvd., Wolfe Rd. and Homestead Rd. $10,492,360 Revision Date: 1/20/00 finalprojects.cycle2.xls Page 3 of 7 Proiec! De Anza B~vO. Cordaor ATMS ATTACHMENT A PROPOSED SECOND CYCLE TEA-21 CORRIDOR MANAGEMENT PROGRAM System Components: HW = Highway: A = Arterial: T/R = Transit/Rideshanng; B/P = Bicycle~edes~an; F = Freight: S = Safety. Cost TEA-21 CM Total Cummulative Description partner(s) Estimate Request Score Grant Request Continued expansion of City of Cupe~no, City of $900.000 S796.500 27.8 ~ ATMS/.smartcon, idbr· - Sunnyvate,:c~(jf'S~~ ;;~; --. ..;~..~..-_: .:~ ~...~; .... ~ ..... ~ . .. elements in the West Valley Jose and Caltrans : - , ~ : ,,;_-~ - - -: :-- : . - -. am of the County.~ This p~ect requires c0=mpletJ0n' ,- '"'. . of Stevens Creek Blvd. ~' '.. i ~',: ..... .'~ --. :. ; ~ ':. ' project first_.'; . . - S1~.28~.860 Pe~esman Access Complete a comp~hen$ive Improvements Near sidewalk network Inroughout Tasman LRT in the Mofiett Industrial Park Sun~y,~aie - Revised linking ama'businesses to Tasman West LRT system. C~ df Sunnyvab and V'i'A' ' .$565,000. '~ $500,000 27 $1!.788,860 Monterey Road Transit Stop Improvemen[s Constuct new Bus Stops along Monterey Road in South San Jose, Morgan Hill, Gilroy and unincorporated parts of Santa Clara County to straighten bus muting: add bus duckouts; ADA compliant pedes~'ian walk'ways; and at least one signalized intersection for pedestrian access VrA; San Jose, Morgan:; ' :-. $500,000 Hill, Gilroy & Santa Clara County TOS ~mpmvements Installation of TOS Caltrans, VTA and . $442,500 $300,000 $265.500 27 27 $12.231.360 in Fremonf,-'South Bay Comdor Easts~oe Communty improvements consis~g of ' ;3'ravlnfo ' CCTV and traffic monitonng stations in Santa Clara County. Widen shoulder, improve County of Santa Clara, $250,000 $221,250 26 $12.498,860 Safer), Enhancement pedestrian, b~cle and vehicular ~ffic in Linda Vista. Joseph George and Horace Cureton Schools vicint~. City of San Jose ~$12,718.110 ' Revision Date: 1/20/00 finalprojects.cycle2.xls Page 4 of 7 ATTACHMENT A PROPOSED SECOND CYCLE TEA-21 CORRIDOR MANAGEMENT PROGRAM System ComDonents~ HW = Highway: A = Arteda!: T/R = Transit/Ridesharing; B/P = Bi0/~es~ani F = Freight: S = Safety Cost TEA-21 CM Tota~ Project Description Partner(s) Estimate Request Score Monterey Hwy.~ Safety ~mprovements to City_of Morgan Hill and ~00,000 .$354,000 26 Unclercrossing & access under Monterey Bikeway HwyJUPRR undercrossmg. Improvement- Inciudescon-slruclJonof' "" ' f: ~ ~ :: ' % ~ - . :. ~ - : . h Rewseo sidewalk and ClaSSJI bikeianes. Cummulative Grant Request $13.072.110 Wolfe Rd. Trafic Int~,~u..ecDon & signal Si_cna~ Coordination timing coordina~n of six /Radio Sbread traffic signals on Wolfe Rd. Specu-um from Homestead Rd I~ Reed Interconne~ Ave. CUT-OFF LINE S ma..'1 interse~ons (TSMP Phase VI) Interconnect 100 traffic signals, install related infras~cture and nece__s~ry services to support signal system coordina~n, traffic management activities, traffic resDonswe signal timing, equipment stalus moniloring and inciaent/event deteclJon. Sunnyvale $1~.000 $150.450 26 San Jose CUT-OFF LINE- - $3,000,000 $13.222.560 $2,655,000 24.8 Sunnyvale North- Pecl./bike crossing over SR City of Sunnyvale $2,920,000 $2,584,200 24.8 $15,877,560 South Travel Corridor Bicycle Improvement - Borregas Av. B~KeiPed. Bddge Over SR 237 237 along the alignment of Borregas Av. Would stripe Class II bikelanes off 2 segments of Borregas Av. San Tomes Aquino Modir, ca~o. to existing City of Santa Clara, Santa $1,100,000 $950,000 24.8 $18,461,760 Creek Trail - US 101 bridge undercmssing at US Clara Co. Pad~s & Rec., Unaercrossing 101 to provide Class I Santa Clara Valley Water ModificaDons - bikeway for peals and bikes. Dist~;1, San Jose & Revise~ Cupertino $19,411,760 Revision Date: 1/20/00 finalprojects.cycle2.xls Page 5 of 7 ATTACHMENT A . PROPOSED SECOND CYCLE TEA-21 CORRIDOR MANAGEMENT PROGRAM System Comoonen-~: HW = Highway: A = Arterial: T/R = Transil/Ridesharing: B~P = Bicyde/Pedesthan; F = Freight; S = Safety .~ COSt TEA-21 CM Total Projec: Description Partner(s) Estimate Requesi Score TOS ~mprovemems Completion of Caltmns TOS Caltrans S750.000 $663,750 24.8 in Santa Clara in Santa Clara County. Coun,~ ~-. ' - :-: ~-::-. Cummulative Grant Request $20.075.510 Rengstorff Avenue Traffic Signa~ Intarconnem interconnect of 7 signals between Montecia) Av. and Caltraos Charleston Rd., including 2 Caimans signals. City of Mountain View and $400,000 $354,000 24 $20.429.510 Snore,~ne BIVO Traffic Signal In[erconnect interconnect of 7 agnals City of Mountain View and oe~een Monte. ciD Ay. and Caltrans Pear Ay., including 2 Caltrans signals. :~$400,000 -? $354,000: . 24 $20,783,510 City of Sunnyvale B;~s Duck-ou:s on Major Arteriais Ci,.'ywide - Revised Bus duckout con.s-l~ction on City of Sunnyvale major artenal roadways with high transit service levels. $192,090 $170,000 24 $20.953.510 City of San Jose ,'~,q'S S~gna~!zatJon Project Design and constru~on of City of San Jose and 12 ffaff,'csignals on MTS in Caltrans San Jose. Sl,800,000 $1,600.000 23.8 $22,553,510 Great America Intermodal Park & Ride Lot Construct a 100 space park ~rA, Santa Clara, ACE, & nde lot adjacent to the Capitol Corridor JPB Groat America Amtrak/ACE train station $1,000,000 $885,000 23.8 $23,438,510 Mathilda Avenue Adaptive Traffic S~gnal Control System and Interconne~ Upg,"aae Impiementation of adaptive City of Sunnyvale ~ffiC signal system for corddor of 14 traffic signals connected using spread spectrum radio to TMC at Sunnyvale City Hall. $93§,000 $827.475 23.8 $24,265,985 Replacement of Grade Crossing Surfaces Resurfacing of grade crossing. Caltmin, City of Sunnyvale and City of Mountain View $900,000 $796,500 23.8 S25,062.485 Revision Date: 1/20/00 finalprojects.cycle2.xls Page 6 of 7 ATTACHMENT A PROPOSED SECOND CYCLE TEA-21 CORRIDOR MANAGEMENT PROGRAM System Components: HW = Highway; A = Arterial; T/R = Transit/Ridesharing: B/P = Bicycte,~Pedes~ian; F = Freight: S = Safety Cost TEA-21 CM Total Cummulat~ve Proje~ Description .... partner(s) . _; Estimate :.. . Request Score Grant Request Cen~l Expressway Minor widening, roadway.. . ..... $1 400 000 $1 239 000 22.,~ Lane as needed to create and , , . : ,.-. ~ deliniate a separate HOV queue jumper lane alon{~ D.e :' = $26.3011485 Cena'al Expressway Minor widening, roadway HOV Queue Jumper realignment, and re-s~ping Lane :as needed to create and deliniate a separate HOV queue jumper lane along Central Expressway near De - ' La Craz Bird ,. County of Santa Clara $600,000 $531,000 22.8 .$26.832,485 Lawrence Xwy/Wildwood Ave. Roadway Re- Alignment Provide a new connec~on between Lawrence - Expressway and the ' Mercado Santa Clara/Great Amedca Business distric~ by realigning Wildwood Ave and constnJClJng a full service traffic signal at Lawrence Xwy& Wildwood Ave. '- Sunnyvale, Santa Clara $890,000 County & Caltrens: : :: - $787,65O 19.8 $27.620.!35 Tra~c Signal Red Install "RAT' poxes mounted Santa Clara County, Light Enforcement at on the baci( or side of traffic .Traffic Safety Teskfon::e Expressway signal head, to. Intersections simultaniously with lhe signal's red light. The project "' would equip approximately 100 intersec~ons. $250,000 $221,250 19 $27,841,385 Califomia Avenue Replacement of ex~ "'City of Palo Alto and $2,000,000 Pedestnanl BicyCe pea/bike undercms~ng ~ Callmin . . Undercrossing ADA compliant undercrossing at Catif;x~a' -- ' --~ ' ' ~--' Avenue Caltmin Sta~on. $1,770.000 18.5 $29,611,385 El Camino Installation of right turn lane. City of Mountain View and S400,000 Real/Grant RoadlSR - CaltranS. ' -- 237 Intemect~on Improvement $354,000 17 $29,965,385 Revision Date: 1/20100 finalprojects.cycle2.xls Page 7 of 7 Project Title: Brief Description: Project ID Number: Grant Funding Request: Total Project Cost: 1999 STP/CMA Q Application 2nd Cycle Corridor Management Projects Project Summarz Page ICitv-Wide Signal Upgrade Project. City of Saratoga IUpgrade non-standard equipment at 6 signals on Saratoga-Sdrmyvale Road to prepare for relinquishment bY Cala'ans' .' i .: i ' i~ ' Upgrade signals city-widet0 Nrc-l? ~ompliance. ' ' Install basic infrasn'ucture including TMC for participation in a Smart Comdor project. 5385.000 $435,000. County ]Santa Clara Location: (ctrcle or wnt~ in box if not filling out application in Excel) Alameda Con133 Costa ' Mann Napa San Francisco San Mateo ~'anta Oara · Solano Corridor : ISa_nm Clara Subarea North Bay. East West . North/Central Oakland Subarea Peninsula/Coastide · chmond Bridge . San Frandsco Subarea I'~'nta Oara Subarea i 1-80 : ~ : 1-580 : ~ City/c~'es Saratoga. San Jose Caltrans Project Type: (check one) [] Freeway Benefits to: (check all ~hat apply) [] Freeway [] Arterial [] Arterial [] Transit/PJdesharing ':r~-~ Transit/PJdeshadng [] Bike/Pedestrian -['~] Bike/Pedestrian ' [] Freight [] Freight Sponsoring Agency: Contact Person: Mailing Address: s~rcct address l street address 2 City of Saratoga James first name last name 408/868-1200 [408/868-1281 phone number fax number Jcitvhall @saratoga.ca us e-mail address IDcpanmcnt of Public Works 13777 Fruitvale Avenue Saratoga [CA 195070 city state zip J IDue by: To your CMA: November 10. 1999 Marcella Rensi VTA 3331 North First St., San Jose 95134 App Form_Cy2 (10/27/99) P. 1- Summa~. STP/CMA Q Application 2nd Cycle Corridor Management Projects Map Page ~ ~ ~ Santa Clara Subarea STP/CMA Q Application 2nd Cycle Corridor Management Projects ~ .. :.~ .~..~P~oje~.' Budget Page Santa Clara Subarea For all Cost numbers,'Use Constant 199~:-d011ars: ~Do nOt eScalate. Fiscal year(s) for which grant fundsare r~q~seste~i I' ' .00/01.. I Amount of grant funds requested (coastant 1999 $):; $ - 385,000 . . :.: _ ~ ~ . Local matching funds (constant 1999 $): ~: [ $ 50,000 I Source: ICity, General Funds . Financial Summary.:. " Prior FY 99~0 FY 0011 FY 02~3 Total Grant Funds- Operatin~ exp. : -' - ': ': $0 Grant Funds - Capital exp. - $385.000 $385.000 Total Grant Funds $0 $0 $385.000 $0 $385,00.0 STIP Match Funds (up to 11.5%) - ~ ' '- : $0 Other (please list) ' $0 $0 :' $0 'Tota! [ $0[ $0[ S385,000 [ S0[ S385,000 Project Schedule: (Please enter N/A if th, task is not applicable to the project.) Milestone FY t~uarter Field Review 00/01 2nd Right of Way Certification 00/01 4th Environmental Certification 00/01 4th PS&E Complete 01/02 1st Construction E-76 form o 01/02 2nd Ready to Advertise 01/02 2nd Project Completion {open for use) 02/03 I st A pp Form_Cy2 (I 0/27/99) P. 3 - Budget Santa Clara Subarea STP/CMA Q Application 2nd Cycle Corridor Management Projects Screening, Checklist .:Page Check all screening criteria that apply: ,. :-~ -. ~i:.. ,: .,:'~, , ~-, ~:' . .--.-:. ..1'--] Project is consistent with high priority strategy or project' in appropriate Corridor Management Plan. ~ Pro.lect is consistent with a managem~nt-0bjective in the Plan; cite I~I~W?: ' ~ ~ : ' · ' IThe relevant Plan is the Santa Clara valley Subarea Corridor Management Plan. Project is consistent Iwith Management Objectives :3, 5, 15, 16, 18, and 91, listed on pages 4 and $ of the plan (dated lOctober 1998). Project is on the HTS Or SighfiCantly:benefi~s the PITS;-if not O~!t~e Hr:s, d~be benefits to the JMTS routes included in the project include Saratoga-Sunnyvale Road, Saratoga-Los Gatos RoacJ, and Saratoga AvenUe. ..... . ~ Project funds can be fully obligated by September 30, 2002. : -~ ~ - ~ ~ Project is financially viable and fully'funded,:induding local match. ' ' ' [] Project requests funding in an amount no more than $3.0 million in grant funds. [] Project is eligible for STP or CMAQ funding under Federal =eligibility requirements and is consistent with the list of Eligible Corridor Management Strategies (attached). ~ Project is well defined, and results in a usable segment. To be completed by CMA or MTC staff ~.1 project is consistent wi~ the 1998 RFP. Cite reference below if appropriate: ' L ~ CMAS conthbutJng to aepropfiate corridor management plan have certified a good faith process. App Form_Cy2 (I 0/2.7/99) P. 4 - Screening Santa Clara Subarea STP/CMA Q Application 2nd Cycle Corridor Management Projects Project Detail Part I Step l:/Impact Effectiveness: A. Evaluate project based on: (ch-ct °nly [] RelJa6ilitY/Ul~liZation;Benefits -'~'~ [] Safety Benefits Detailed project description. " ' '-' ..... please ihclude: li ihe projec~'pu~pose! 2)'the importance of the facilit(':or ~e/'vi~e served by the project; 3) the severitv of the problem addressed; 4) how well the project address the problem; 5) additional information supporting the scoring criteria. (See attached criteria and Step 3 B and C.) As available, attach supponin~ data to justify project need and benefits. Please limit'attachments to a maximum of 4 pages._ . , ~. . !The project includes the following: 1. Construction of a Traffic Management Center with open architecture communications protocols that will be suitable for inclusion in a Smart Corridor project. :- ' - ~ - 5~ '~ '- - - 2. Upgrade of local intersection control to NTCIP compliant equipmen_t to allow monitoring of signal operations by Saratoga. San Jose. or Caltrans. Upgrades will also allow future extension of the traffic adaptive project currently being pursued by the City of Cupertino for De Anza.Boulevard and other_ streets. . 3. Installation of wireless interconne~i between the local intersections and the new TMc..' The project will provide the following benefits: ' 1. Improve signal co6rdination on arterials withinSaratoga including 'three MTS rOutes (SunnYvale-Saratoga Road ~ ' Saratoga-Los Gatos Road, and Saratoga Avenue/)': ': ":' ~'~ ......... : - ' 2. Provide the City withbasic signal maintenance monitoring. 3. Allow use of signal detection to build a traffic count database. 4. Upgrade the existing signal.control equipment and provide a TMC for future use as the basis for participation in a Smar~ Corridor. Generation 1.5 signal control, or traffic adaptive control. ~ Provide a minor benefit to transit operations. The arterials carry VTA lines 26, 27, 53, 54, 57, and 58, and include the transit hub at West Valley College. 6. Provide a minor benefit to bicyclists. The Saratoga Bike Advisory Committee has requested that signal timing on Sunnyvale -Saratoga Road be improved to use "Rest in V~alk":on the.coordinated phase to improve travel characteristics for bicyclists. The proposed signal upgrades Would facilitate this change by pr°vidint, the City with new coordination software that can operate in this mode. and test and refine various alternative strategies. Step 2: Cost Factor Total gram funds requested: $ 385,000 App Form_Cy2 (10/27/99) P. 5 - Detail I STP/CMA Q Application 2nd Cycle Corridor Management Projects Project Detail Part H Santa Clara Subarea Step 3: Bonus Category-- ~, :=-~=,.-:. ~_~, ,~: .~,:-,~=-. . !':=-~.~'" . =, A. ldenti~' partners =~th active involvement nnd briefly descn'be' nature of involvement 3. 4, 5. 6. -: . '.. ':taai4,~;i._ _,~, ~ . : :. -:: ~ .... .;. . . Nature Of involvement City-of San Jose ~ " "! ~'' Caltrans Shared ownershiP of six si.~nals Shared ownership of eight si.~nals B. Indicate which of the following modes benefit. Describe benefits in the project description. (Step 1.B.) (check all that apply) [] $0¥ [] Transit [] giwcle [] HOV [] F,'eioht [] Peclestnan C. If the project employs an ITS technology, please identify it below. In the project description (Step 1 .B). describe relation of the technology to the project purpose. Project will use wireless interconnect. Intersection control equipment will be upgraded to open ~rchitecture communications protocols. A new central master will be purchased with open ~rchitecture protocols for information sharing ~s part of ~ Smart Corridor. It will ~lso serve ~s the b~sis for future (~eneration 1.5 or ~daptive control. D. List the TCMs addressed by the project and indicate share of project cost. See attached list of TCMs for those that are relevant and not fully implemented. (No points will be given for addressing fully implemented TCMs.) Federal & State Clean Air Plans % of No. Description Total Cost F25 Multi-jurisdictional traffic coordination along major arterials. I00 S 12 Improve Arterial Traffic Management 100 Federal or State Plan Only % of No. Description Total Cost App Form_Cy2 (10/27/99) P. 6 - Detail !1 .]antes T. Beall~]r.. Chair Sharon _~. Bro~:'n. ! ~ce Chair Ra(#b ] %lark Dcfaulnier Dorene .Il Giacopini Man Griffin King Sue Lempe~ .7ob. ~lcLcmo,-c (;bar/one B. Power? ]on Rubin .4neelo J. $iracusa James P. Spe'r~ng Katbr~w Il'inter Sharon Il Yigbt Har~v Yabata Mr. John Cherbone Acting Public Works Director Ci~ of Saratoga 13777 Fruitvale Avenue . Saratoga,. CA 95070 METROPOLITAN- TRANSPORTATION COMMISSION December 27. 1999 Dear Mr. Cherbone: I'm pleased to announce that MTC has approved your request for a TETAP grant in the amount of $15,000 to develop a Traffic Signal Master Plan Study. MTC has assigned ygur project to DKS Associates. A representative from DKS should be in touch with you within the next few days to arrange a meeting to define the projects detailed workscope, schedule, and budget. Upon completion of the first deliverable (DWSB), the consultant will have 3 to 4 months to complete a draft and final report, unless otherwise indicated in the DWSB and approved by MTC. Please feel free to contact me at (510) 464-7865 if you have any questions. /Alex Estrella TETAP Project Manager Cc: James C. Jeffery III, PE La=.rrnce D. Dabms Ste-.-e Heminger SARATOGA CITY COUNCIL ~.-'.~ ''~ _..- ~'~: ·- :~ :. '~'~ '~' '--' --.:- :--' _ ' MEETING DATE::MARCH 1, 2000 ~; .... CITY MANAGER: SUBJECT: Landscaping& Lighting Assessment District LLA-1; Resolutions initiating renewal of the District for FY 00-01 MoTiON(s)- .. __~..- RECOMMENDED :. - 9 Move to adopt the Resoluii°n describing improvements and.directing preparation of the Engineer's Report. ~_ Move to adopt the Resolution appointing the Attorney's fOr the District. REPORT SUMMARY: Attached are two Resolutions the City Council must adopt to initiate the annual process of renewing the Landscaping & Lighting Assessment District LLA-1 for the upcoming fiscal year beginning on July 1. A brief summary of each Resolution is.as follows: 1. Resolution describing improvements and directing preparation of the Engineer's Report - This is the Resolution required under Streets & Highways Code Section 22622 to initiate the annualxenewal process for the existing assessment-district for the.ensuing fiscal year. The Resolution references the improvements proposed to be provided by the district (Exhibit A), and directs the preparation of the Engineer's Report required under S&H Code Section 22565. 2. Resolution appointing Attorneys - This Resolution appoints the City Attorney's office as the attorneys for the District throughout the renewal process, and limits their fees in connection with this work to $500. Again this year, the provisions of SB 919 (The Proposition 218 Omnibus Implementation Act) adopted by the S .m..,te legislature in 1997, (Chapter 38, Stats. 1997), and which became effective on July 1, 1997, ~111 be implemented during ~he rei'iewal---ptocOS$; lh'ocedurally this means that assessment ballots' will be mailed tb~hose-Property ownva-a,withi~ the D/.'sthct-whose initial pi-oposed assessments are either 1) higher than in any prmii~us year and who have not previously voted on their assessments, oi'-2.) lligh~.than:what,,was./mthoriz?d via balloting conducted in a previous year. As in'pre'¢ious years, ballots will be separately tabulated at the close of the Protest Heating for each Zone that may be voting. Ordyll~se ballots-re~d b3' the'closE of the Protest Hearing will Count towards determining whether,a majority protest exists. The following sets forth the tentative sche,_dul9 forlrenev)ing the DiStrict'. for FY'00-01-' March 1 C uncfl adopts ResolU, tmfis d~reCting pi-ep~i4on:bfEngineer's Report' ~d April 19 ' Council receives Engineer's R, eport. ~ Council ad~pts Resolution of Intention preliminarily'approving Engineer's Report and assessments and setting date.and time for Protest Heating. April 21 - Notices with'prOposition 218 ballots mailed to proPerty oWners. May 3 May 10 - Notice of Pro. test Heating .published in Saratoga News. Notice 0fpr°test Heating Published in saratoga News. June7 Council conducts Protest Heating per Gov't. Code Sec. 53753. Ballots are tabulated a! th~ ClOse of the Heating. If appropriate, Council adopts Resolution confi, rming assessments for FY 00-01. June 21 Backup date if needed. August 10 - Deadline for Engineer to transmit Assessment Roll to C.ounty Auditor.. FISCAL IMPACTS: All of the costs associated with administering the Landscaping & Lighting Assessment District are recovered via the assessments levied against the properties which receive special benefit from the sen'ices provided through the District. The LL&A District has no impact on the City's General Fund. A detailed analysis of the proposed financing for the District in FY 00-01 will be provided in the Engineer's Report. CONSEQUENCES OF NOT 'ACTING ON REcoM~IENDED MOTION(s): One or both o'fthe ResolUtions Would not be adopted.' This WOuld delay initiatingthe.process renew the District for FY 00-01. - ALTER_NATIVE ACTION(S): None in addition.to .the above'. FOLLOW UP ACTIONS: Work on the Engineer's Report will be~n. ADVERTISING~ NOTICING AND PUBLIC CONTACT. Nothing additional at this time. EventuallY, notices and ballots will be mailed to certain property owners as required by law. Additionally, notices will be published in the Saratoga News as required. ATTACHMENTS: 1. Resolution describing improvements and directing preparation of the Engineer's Report. 2. Resolution appointing Attorneys. RESOLUTION NO. 00- A RESOLUTION APPOINTING ATTORNEYS ~ FOR:FISCAL YEAR 2000-2001 ; :CITY~ OF ~ToGA-LANDsCAPLNG~':LIGHTING · ~' :- ;-: ? AssESSMENTDiSTR~CTLLA~I '"~ :: ':~ ' ' RESOLVED,~by the City Council.of the City of Saratoga,-:Califomia, that WHEREAS, the CiD' Council has determined to undertake proceedings for the levy and collection of assessments .upon the parcels of land in the City of Saratoga Landscaping and Lighting Assessment District LLA-1 pursuant to the Landscaping and Lighting Act of 1972 for the construction or installation of improvements, including the maintenance or servicing, or both, thereof for the fiscal-year 2000-2001; and: ~-: : ::il - ~ V, rHEREAS, :the public interest and. general welfare_will be served by appointing and employing attomeys for_t, he preparatiOn'and condtict of said p?OCeedings; NOW, THEREFORE, IT IS ORDERED, as follows: . 1. That the law firm of Shute, Mihaly & Weinberger be, and it is hereby appointed and employed to :do-and perform all legal:services:required .in the conduct of said proceedings, and that its compensation be, and it:hereby'is fixed:at not to exceed $500.00. Passed and adopted by the City Council of:the City of Saratoga, Califomia at a meeting thereof held on the ~ day of ,2000, by the following vote: AYES: ':~ NOES: ABSENT: ABSTAIN: Attest: Mawr City Clerk RESOLUTION NO. 00- ~A -P~ESOLUTION DESCRIBING LMPROVEMENTS AND DIRECTING PREPARATION OF ENGhNrEER'S REPORT FOR FISCAL YEAR 2000-2001 CITy OF SARATOGA LANDSCAPING AND LIGHTLNG ASSESSMENT DISTRICT LLA-1 RESOLVED, by the City Council of the City, of Saratoga, California, as follows: 1. The City Council-did, pursuant to.the provisions of the'Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets and Highways Code of the'State of California, conduct proceedings for the formation of the Ci.ty of Saratoga Landscaping and Lighting Assessment District LLA-1 and for the'leVY:an~f~ollection of assessment~ for fiscal vear 1980 - 1981, and did, on June 18, 1980, pursuant to proceedings duly had, adopt its Resolution No. 950- D, a Resolution Overruling Protests and Ordering the Formation of an Assessment District and the Improvements and Confirming th6 Diagram.and Assessments; 2. The public interest, convenience and necessity require, and it is the intention of said Council to undertake proceedings for the levy and collection of assessments upon the several lots or parcels of land in said District, for the construction or installation of improvements, including the maintenance or servicing, or both, thereof, for the fiscal year 2000-2001. 3. The improvements tO be constructed or installed, including the maintenance or sen'icing, or both,:thereof, are more particularly described in Exhibit "A" hereto attached and by reference incorporated herein. 4. The costs and expenses of said improvements, including the maintenance or sen'icing, or both, thereof, are to be made chargeable upon said District, the exterior boundaries of which District are the composite and consolidated area as more particularly shown on a map thereof on file in.the office of the Clerk of the City of Saratoga to which reference is herebv made for further particulars. Said map indicates by a boundary line the extent of the territoD, included in said District and of any zone thereof and shalI govern for all details as to the extent of the assessment district. 5. The Engineer of said City be, and is hereby, directed to prepare and file with said Clerk a report, in writing, referring to the-assessment district by its distinctive designation, specifying the fiscal year to which the report applies, and, with respect to that year, presenting the following: b) plans and specification of the existing improvements and for Proposed . new improvements, if any, to.be made within the assessment district or within any zone thereof; an estimat~'of the costs :ofsaitl proposed n&w improvements, if any, to be made, the costs of maintenance or servicing, or both, thereof, and of any existing improvements, together With the 'incidental expenses in Connection thereWith~ ~ '- c) a diagram showing the exterior boundaries of the assessment district and of any zones within said district and. the lines and dimensions of each lot or parcel of land within the district as such lot or parcel of land is shov~m on the County Assessor's map for the fiscal year to which the report applies, each of which lots or parcels of land shall be identified bv a distinctive number or letter on said diagram; and d) a proposed assessment of the total amount of the estimated costs and expenses of the proposed new improvements, including the maintenance or servicing, or both, thereof, and of any existing improvements upon the several lots or parcels of land in Said district in proportion to the estimated particular'and distinct benefits to be received by each of such lots or parcels of.land, respectively, from said improvements, including the maintenance or servicing, or both, thereof, and of the expenses incidental thereto. 6. ]'he Office of the En~neer of said City be, and is hereby, designated as the office to answer inquiries regarding any protest proceedings to be had herein, and may be contacted during regular office hours at-the City Hall, 13777 Fruitvale Avenue, Saratoga, California 95070 or by calling (408) 868-1241. Passed and adopted by the City Council of the City of Saratoga, California, at a meeting thereof held on the ~ day of ,2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Attest: City Clet:k Exhibit A '.c~°___ns~_~ ct~.,.o,n Or ~u.'on_, including the maintenance or - servi o, - ~--~,,, meteor, of landscaping, including trees, shrubs, grass or other ornamental vegetation, statuary, fountains and other ornamental structures and facilities, and public lighting facilities. for the lighting of any public places, including traffic signals,: ornamental.standards, luminaires, poles, supports, tunnels, manholes, vaults, conduits, pipes, wires, conductors, guys, stubs, '~latforms bra ..... insulators conta ~,.~. ..... .~ ....... r. , cc~, transtormers aL u~ zcpatr, removal or replacement of all or any part thereof; providing_for the life, growth, health and beauty of landscaping, including' cultivation' krrigation,, trimming, spraying, fertilizing and treating for d!sease or injury; the removal of tzimmings, rubbish, debris and other solid waste; electric current or energy, gas or other illuminating agent for any public lighting fadlities or for the lighting :or operation of any other improvements; and the operation of any fountains or.-the maintenance of any other improvements. MSR:dsp Match 28, 1997 I:\WP~w'a 73~ES97~XA. LLA.97 .Z Supplement to Exhibit A --"- ~ ' ': -~ -:City of Saratoga :: :' Landscaping and Lighting Assessment District LLA-1 Special-Benefits provided to each ZOne ZOne 1 - (Manor Drive l'andsCape DiStriCt) - Provides for landscape maintenance of the Manor Drive medians and Saratoga-Sunnyvale Road frontage along Tract 3822. Zone 2 - (Fredericksburg Landscape District) - Provides for landscape maintenance along the .Cox Avenue.frontage of-Tracts 3777, 4041, and 4042. Zone 3 - (Greenbriar Landscape District) - Provides for landscape maintenance of the Seagull Way entrance to Tract 4628, 4725 and 4726, and of the common areas along Goleta Avenue and Guava Court. Zone 4 - (Quito Lighting District) - Provides for streetlighting and landscape maintenance in the El Quito Park residential neighborhoods; Tracts 669, 708, 748, 6785, 7833, and 8700. Zone 5 - (Azule Lighting District) - Provides for streetlighting in the Azule Crossing residential neighborhoods: Tracts 1 84, 485, 787, I 1 I 1 and 1 800. Zone 6 - (Sarahills Lighting District) - Provides for streetlighting in the Sarahills residential neighborhood; Tracts 3392 and 3439. Zone 7 - (Village Residential Lighting District) - Provides for streetlighting in four separate residential neighborhoods surrounding Saratoga Village. Includes all or a portion of Cunningham Acres, La Paloma Terrace, Maw Springer #1 and #2, McCartysville, Saratoga Park, Williams and Tracts 270, 336, 416, 2399, 2502, 4477, 5350, 5377, 5503, 5676, 6419 and 6731. Zone 9 - (McCartysville Landscape District) - Provides for landscape maintenance along the Saratoga-Sunnyvale Road frontage of Tract 5944. Zone 10 - (Tricia Woods Landscape District) - Provides for landscape maintenance along the Saratoga-Sunnyvale Road frontage of Tracts 61 99, 7495 and 7928. Shared with Zone 27. Zone 11 - (Arroyo de Saratoga Landscape District) - Provides for landscape maintenance of the Via Monte entrances to all or a portion of Tracts 2694, 2835, 2844, 3036 and 4344. Zone 12 - (Leutar:Court;Landscape DiStrict) -,ProvideS for landscape maintenance of the Leutar Court frontage in Tract 6996. Zone 15 - (Bonnet Way Landscape District)- Provides-for monthly landscape maintenance along Bonnet Way; Tract 5462; Zone 16 - (Beauchamps Landscape DistriCt) - Provides for landscaping and lighting of the Prospect Road entrance to the Beauchamps subdivision; Tract 7763. ' ' Zone 1 7 - (Sunland Park Landscape District) - Provides for landscape maintenance along the Quito Road frontage of Tracts 976 and 977. Zone 22 - (Prides Crossing Landscape District) - Provides for periodic landscape maintenance along Prospect Road-between the Route 85 overcrossing and Titus Avenue and along Cox'Avenue between the Route 85 overcrossing and Saratoga Creek. Includes all properties bordered by Route 85, Prospect Road and Saratoga Creek with the-exception of the Brookview neighborhood (Tracts 1493, 1644,' 1695, 1 727, 1938 and 1996). Zone 24 - (Village Commercial Landscape and Lighting District) - Provides for routine maintenance of Village parking Districts 1-4, Big Basin Way landscaping and street lighting. Zone 25 - (Saratoga Legends Landscape District) - Provides for landscape maintenance along the Saratoga-Sunnyvale Road frontage, and pedestrian pathways within Tract 8896. Zone 26 - (Bellgrove Landscape and Lighting District) - Provides for common area landscape maintenance and ,lighting associated with Tract 8700. Zone 27 - (Cunningham Place/GlaSgow-Co. urt-Landscape District) - See description for Zone 10. Zone 28 - (Kerwin Ranch Landscape District) - Provides for landscape maintenance along the Fruitvale and Saratoga Aves. Frontages of Tracts 8559 and 8560. ~ ' Zone 29 - (Tollgate Landscape and Lighting District) - Provides for maintenance of the common area landscape and lighting improvements along Tollgate Road at the entrance to Tracts 3946 and 5001. Zone 31 - (Horseshoe Drive Landscape District) - Provides for the installation and maintenance of landscaping'and gateway~frontage-improvements along the north side of Saratoga-Los Gatos Road between the adjacent intersections of Horseshoe Drive. ':The.benefiting properties are those within Tracts 247 and 6722, and all other properties within the Horseshoe Drive neighborhood which -are accessed directly-or 'indirectly via HorSeShoe Drive:" SARATOGA CITY COUNCIL EXECUTIVE SUMMARY 'NO: ' AGENDAITEM MEETING'DATE: March 1, 2000 CITY MANAGER: 0RIGINATINGDEPT:' ,~dmia'ist~ativd g~r~iees' _DEPT. HE~: )r~ ~-~ O~GINATING DEPT: CiW Manager DEPT. SUBJECT: Fiscal Years 2000-01 and 2001-02 Budget Development Process RECOMMENDED MOTION(S): Accept and file this report. REPORT SU1VLMARY: Attached is the proposed calendar for preparation ofthe fiscal years' 2000-2001 and 2001-2002 budgets. Under the proposed timeline, :the City-:Council would 'receive the draft budget document for their April ~25 meeting. During that meeting, the City Council would review the format of the budget, the ~assumptions that were used in developing the budget, and begin reviewing summary information. The City Council would conduct budget workshops on May 3 and May 17, during xvhich a very detailed and thorough review of revenue sources and program expenditures would be presented by staff. A public hearing on the final budget document is scheduled to be held on June 7, with final adoption on June 21. FISCAL IMPACTS: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. - CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): None. FOLLOW UP ACTIONS: None. ATTACHMENTS: PrOposed Budget Preparation Calendar MJW: COUNCIL.doc PROPOSED BUDGET PREPARATION CALENDAR FISCAL YEARS 2000-2001 AND 2001-.2002 3/1/00 3/1/00 3/13/00 4/19/00 4/25/00 4/26/00 to 5/11/00 5/03/00 5/17/00 6/2/00 6/7/00 6/21/00 City Council initiates LLA4: r&n~whl'pr0cess for'Fy 00'bi, orders Preparation'of Engineer's Report and appoints Attorneys. City council r&vieWs budget calendar fdr FY 00-01 and FY 01-02. Finance Commission reviewSbudget for FY 00-01 and :FY 01-02. City COuncil Preliminaril3~ al~proves LLA-I' Engineer's Report, schedules public hearing, and adopts Resolution of intention. City Council'and Financ6 C°mr~issi°n receives third quarter financial report from staff. Staff also presen_ts draft FY 00-01 and 01-02 budget document to City Council, and reviews format, assUmptions, ~summary. schedules and recommended staffing changes. .- . ' ' All Commissioi:~s re¢iew~ drafl'FY 00-01 and 01-02 budget document during their regular monthly Commission meetings. Finance Commission reviews the docUment on 5/8/00. Ci~ CounCil holds first Fy' 00-01 and 01202 budget workshop. Staff makes budget presentation to~Ci.ty Council focusing on revenue projections. Preliminary instructions, to' staff on desired chmages. City Council holds second FY 00-01 and 01-02 budget workshop. Staff makes budget presentation to City Council focusing on expenditures and capital improvements. Final instructions to staff on changes. Final FY 00-01 and FY 01-02 budget document delivered to City Council. City Council holds budget hearifig for FY 00-01 and FY 01-02 budget. City Council conducts LLA-1 public hearing and confirms LLA-1 assessments. City Council adopts FY 00-01 and FY 01-02 budget. MBV:CALENDR.doc 02/24/2000 EXECUTIVE SUMMARy NO.: MEETING DATE..'_ March.l~2000 SARATOGA CITY COUNCIL AGENDA ITEM . __ : .... ;CiTY I~{ANAGER:' _ _ [. PREPARED BY: City Clerk ORIGINATING DEPT: CITY MANAGER SUBJECT: Approval of Council Minutes RECOMMENDED MOTION(S):-~ Approve the subject minutes. REPORT SUMMARY: Attached are the draft minutes of February 8, 11, 16, and 18. FISCAL IMPACTS: None CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Minutes will not be approved. ALTERNATIVE ACTION(S): None FOLLOW UP AcTION(S): None ADVERTISING, NOTICING AND PUBLIC CONTACT: None ATTACHMENTS: Subject minutes. AGENDA S-aalL4~TOGA, CITY COb~ClI, DRAFT TE~-IE: Tuesday, Februa~' 8, 2000 --. 5:30 p.m. . . _. PLACE: Closed 'Session in' the Administrative Conference Room, 13777 Fruitvale Avenue; Adjourned Regular Meeting in'th6 Adult Care Cenier, 19655 .Mlendale Avenue TYPE: Adjourned Regular Meeting OPEN SESSION - 5:30 p.m. in the Administrative~Conference Room at 13777 Fruitn-ale Avenue. .M)JOURN TO CLOSED SESSION CLOSED SESSION .... ;: 1. Conference with Legal Counsel - Existing Litigation pursuant to Government Code section 54956.9(a) -Name of Cases:.Cit3, of Saratoga. v. TCI of Cleveland, Santa Clara Count?,,' Superior. ' : 2. Public Employee Mid-Year Performance Evaluation pursuant to Government Code Section 54957 - Title: .CID' Manage~- 3. Public Employment Pffrsuant to Government Code Section 54957 - Title: City Clerk ~L~YOR'S REPORT ON CLOSED SESSION - Mayor Bogosian reported that the City Council has accepted a resignation from the City Manager effective March 1, 2000. .. CiD' Manager Perlin read a statement regarding his resignation, citing reasons behind the resignation. He also expressed thanks to certain individuals who have supported him through the years. Mayor Bogosian read a statement thanking the City Manager for his dedicated service and contributions to the Ci~' for the last t~n years and said that the resignation was a result of irreconcilable differences in management philosophies between the City Manager and the City Council. He added the resignation would be in the best interest of the City. In light of this new development, Mayor Bogosian recommended adding an urgency item under Closed Session to discuss the situation surrounding the succession of City Manager. BAKER/WALTONSMITH MOVED TO ADD AN ITEM TO THE AGENDA UNDER CLOSED SESSION THIS EVENING TO DISCUSS THE SITUATION SURROUNDING THE SUCCESSION OF CITY MANAGER; THAT THERE: IS A NEED TO TAKE IMMEDIATE ACTION AND THAT THE NEED FOR ACTION CAME TO THE ATTENTION F.O THE CITY SUBSEQUENq' TO THE POSTING OF THE AGENDA. ROLL CALL VOTE: ' ~ AYES: Couneilmember Waltonsmith, Baker, Streit, and Mayor Bogosian NOES: None .M~ISTAIN: None .... ABSENrr: Vice Mayor Mehaffey MOTION PASSED. Page I of 6 Minutes for CiD' Council Adjourned Regular Meetin~ Joint Meeting with Publi,; SafeR' Commission Februa~- 8, 2000 "" 'DRAFT Mayo! Bogosian.amaounced at ~ adjournment of.the r, egula~ mee~ting, ~e Ci_ty.Council would convene ~t0 ClOSed Session in the A&miniztrafive.~.Conference Room at 13777 Fruitvale Avenue to discuss the matter above. CALL TO ORDER ±-Mayor Bogosian Called the meeting to order at 7:02 pm. in the Adult Care Center, 19655 Allendale Avenue ROLL CALL - Councilmembers Walt0nsmith, Baker, Streit, M~,or Bogosian were present. Vice Mayor Mehaffey was absent. Staff present: City Manager Perlin, City Attorney Taylor, CiW Clerk Ramos, Director of Administrative Services ~Walker,:Analyst Reeve and Korn. REPORT OF CITY Cl~-~:ON~!~_ OS..TING~9_F._ A..G~...:_._ND._~ A ~ Ci~ CJerk:Ramos reported that:pursuant to Government Code 54954.2, the agenda, for. this meeting, was:properly posted on .February 4, 2000..The Notice of Adjournment fi.om the February 2:meeting:was posted on Fe _bru/~. 3._..2~00. . i. ORAL COMML'~'IcATIONs FROM T~ puBLiC 0N NON'AGENDizED ITEMS None. 2~ REVIEW OF CITY NEWSLETTER ARTICLES Recommendation: For reviewafid directi6n to. staff. City Manager Perlin :deferred the report~to Beverly Tucker, Recreation Supervisor, who presented the staff report and provided the City Council with an updated version of the articles. She also reported on the suggested names for the newsletter.,: Mayor Bogosian stated for the record that the Mayor's message is a message fi.om the City Council and that should be reflected in the fmalyersi0n. Councilmember Waltonsmith suggested the following changes: · Page 2 under.the Measure N? 3~.paragraph:. add the word annual to read, "...The average annual property tax increase for the 30-year period..." · Page 2 under Commission Vacancies, 1st paragraph: add language that the Commissioner's role pro'~fdes them an opportunity to get to know their community and fellow citizens and to work on issues important to the community. · Page 4 under Sewage Disposal Ordinan6e, Pt~cYaragraph, second line, add language to define what is Baykeeper.0 _, --~ .... . ~" ~ ' : ~..: . Councilmember Baker suggested the following changes: · Page 2 und¢_r Co .mmission. ~acancies, to add language to specify the number of seats expiring for each Commission.. : · Page 4 under Sewage DispOsal Ordinance, 1~ paragraph, line 4, to add language at the end of the sentence to read, "...abandon an existing septic tank and hook up to the sewer, if they're within 200' of an existing sewer." " · Page 5 under park Renovati0ng, tO inclfide language ~egard~ne the major renovations planned for Congress Spnngs Park Council concurred to amend the articles with the changes above. Page 2 of 6 Minutes for Cit..-' Council Adjourned Regular Meeting~ Joint Meeting ~ith PubiicSafety Commission Februa~' 8, 2000 DRAFT Discussion ensued about the suggested names for the newsletter. Council concurred t° direct staffto continue with the "Saratogan'~ nameat tliis time and to hold a contest for a new name. TheMSnner would be recognized in the neXt newsletter. Discussion ensued regarding tear2°Ut response cards. Ms. Tucker said she would look into it for costs and timelines for future issues. Councilmember Baker commented not to let the tear out response cards delay the completion of the fn'st issU~ ~o.nieet.the deadlines~ C~iin~il concurred,' In response to Ms. Tucker,-Mayor BogoSian,and the Council: concurred to direct staff to add the changes articulated this evening and proceed with the finalization of the newsletter for printing. 3. JOENT MEEThNG WITtI PUBLIC-.- SAFEITI/ cOMMIssIoN Roll Call - Commissioners Ballingall, Biester, Dippel, Hexamer, Lemmon and Chairperson .amdreson were present. Commissioner Edel was absent. a. Mid-year revieTM of Sheriff's Department activities Sheriff Smith provided brief background, and introduced staff who were present and deferred additional comments to Capt. Jeff Miles, who reported on Performance and evaluation, crime statistics, ongoing projects and programs, and the budget,'using visual aids. ~ ~ · ' Capt. Miles responded to questions regarding DUI :incidents, SWAT resources and psychiatric training. In response to Mayor Bogosian, Capt~ Miles replied he could f'md out the percentages for graffiti incidents. Mayor Bogosian replied he would like to have that information when it's available. Report from the Saratoga Fire District . : i. Mid year report on Fire District activities ii. Status report on Measure F iii. Report on emergency medical response from on-scene time Chief Emie Kraule presented the report on Ongoing activities and new developments and handed' out additional informational materials covering types of incidents responded to and response times. Chief Kraule responded to questions regarding the Odd Fellows Home and weed abatement and deferred additional comments to CommisSioner Guinness regarding Measure F status. Commissioner Guinness reported on status on Measure F as follows: Funds in bank for purchase of property behind existing building · Special election on April 11 · Heax3' campaign; urged City Council support · Once bond is passed and additional funds are available, the design process will continue · A Citizen's Committee is underway · Initiated a s~udy'to compai-e fire services with.other agencies' c. Report from the Santa Clam County Fire District Page 3 of 6 Minutes for Cit.' Council Februa~' $. 2000 Adjourned Regula? Meetin. DJ FT Joint Meeting v~th Publi~ Safe~' Commission ' ' Fire Chief Douglas Spor]eder thanked the Ci~' Council for their support v, ith the ERAF legislation and presented th.eLf report c.o',ter~g statistics and ongoing activities. He also handed out additional materials including their new' bUsiness plan, customer survey, form and statistics, executive summary of the Request For Proposals (RFP) fo.r emCrg~nC~· medital *scrx;ices~. He deferred additional comments to Asst. Chief Ben Lopes. Asst. Lopes reported 6n the Customer' Se~5c~ sur~,c~, p~-grarn'and thc RFP-for eme{gtncymedical servites, citing that the survey response showed- about a 98% eXpressing support of their services, and the successful vendor for emergency medical :services is ~-nerican Medical Response (AMP,) He also cited some of the key points that the Emergency Medical Services (EMS) is looking to improve this year. d. Review of 1999.Higldights and Goals-for 2000~. Chairperson Andreson presented the report .covering. commission responsibilities and assigm*nents. 1999 highlights, and goals and priorities for 2000. ,, Councilmember Streit commented.on the traffic imprints' and any mitigatiOn the;eof whet Quito 'ROad is closed for the construction of the. bridges. He requested that the Commission put this on their UPcoming agenda for discussion. e. Saratoga Union School Disthct Busing Program Update Commissioner Ballingall presettted the report including traffic mitigation,-a cityv~ide program, strategic planning to implement alternative transportation options, a spring drive, long-term busing program to anticipate population growth.. ' -: · Commissioner Ballingall replied to .questions and comments expressed by the Council regarding enhanced traffic on Fruitvale between Allendale and Saratoga, and expanding the busing program to include private Chairperson Andreson commented that the Commission is proposing a study to re-evaluate the intersection at Fruitvale and Saratoga Avenue. Discussion ensued regarding the role of the General Plan's Circulation Element review in this re-evaluation. Commissioner Dippel commented regarding the upcoming CPR training and encouraged the Council to participate. f. Discuss the City's Emergency Operations plan~ . . Analyst Paula Reeve presented the staff report. Discussion ensued regarding back up personnel in the absence of assigned staff members who are not in the local area when an emergency takes place.- . ~ . . ; . : ,-- .:. Chairperson Andreson commented that ~e Commission would be reviewing the Plan at their meeting in March. Discussion ensued regarding disseminating information to the citizens regarding procedures to take in the event of the emergency. B.'~KE1L,"STREIT MOVED TO ADOPT THE RESOLUTION. MOTION PASSED 4-0. Page 4 of 6 Minutes for Cit' Council February 8. 2000 Adjourned Regular MeetinoJ ' J°int Meeting x*ith Public Safew C°mmissi°n 'DRAFT 4. STATUS REPORT ON SARATOGA CREEK LITIGATION SETTLEMEN~I' ACTUvlTIES. City Man~ger perlin presented We staff~pbrt, which was distribUted to the City coUncil at the meeting. He also responded to questions regarding videotaping and assistance from the Fire District. ,5. AGENCY - Association of Bay Area Governments : :::-~: Mehaffe3 .... Chamber of Commerce Board Bogosian County Cities Assm Leg.- Task Force ' - -: , ~ .-.: Streit CoUnt), HCD Policy Committee::: :, Bogosian .: Emergency Planmng Council ....... : . Baker Hakone FoUndation Liaison .... Bogosian KSAR Community Access TV Board Library Joint Powers Authority Board . : : . North Cent. Flood Cont. Zone Adv. Committee Penin. Div., League of Cal. Cities ' Santa Clara Valley water Commission Santa Clara County Cities Assn./: City Selection Committee - ~' '"-' SASCC Liaison Saratoga Business Development Council Sister City Liaison West Valley Solid Waste JPA Valley Transportation Authority PAC -:~ ' West Valley Sanitation District :. -:: ~ . ::: Bogosian .. , .MehaffeY Waltonsmith Streit Streit Baker Waltonsmith Mehaffey Bogosian Streit Waltonsmith Baker : · Streit Waltonsmith Baker Waltonsmith : Waltonsmith Mehaffey Baker Streit Mehaffev Mehaffev Baker Waltonsmith Bogosian Waltonsmith Mehaffey Baker Mehaffey Mehaffey Councilmembcr Waltonsmith reported on the Chamber of Commerce induction of officers. Councilmember Streit reported on the Library JPA meeting regarding part time positions and parcel tax sunset in about a year and a new bond w411 be brought forward for this tax; Santa Clara Water Commission board meeting promoting a yes vote on Prop. 12 and Prop. 13, Clean Water Act and Parks Watershed Bond. Mayor B0gosian reported on HCD'C0unty Policy Committee meeting regarding the process of allocating federal funds to the cities. 6. SELF EVALUATION OF PREVIOUS MEETE~GS: January 25 and Feb. 2, 2000 - None 7. OTHE~R Councilmember Streit requested agendizing a status report on the trails on properties that have not been built, whether the easement have been properly obtained for the trails. Council concurred. Councilmember Waltonsmith requested agendizing to begin the process for potential acquisition of property for sports area, and agendize the care and maintenance of the Heritage Orchard. She asked to invite the Parks and Recreation and Heritage Preservation Commissions for this discussion. City Manager Perlin suggested agendizing it at the joint meeting with Parks & Recreation Commission in March with an invitation extended to the Heritage Preservation Commission. Page 5 of 6 Minutes for Ci~' Council Februao' 8, 2000 Adjourned Regular Meeting/ Joint :Meeting ~ith Public Safety Commission DRAFT City Manager Perlin announced that tomorrow from 5:00 p.m. to 8:00 p.m. McDonald's at Westgate West is sponsoring the Warner Hutton House and 10% of all proceeds will go to the Warner Hutton House. .M)JOUILN3iEN'r TO CLOSED-SESSION: ~.Mayor: BogoSian'adjoumed the meeting at 9:49 p.m. to Closed Session m the Admimstmtive Conference Room at 13777 Fruitvale Avenue to discuss the issues surrounding the succession of City Manager. An open session will follow immediately after the closed session to report any actions taken by the City Council. .- ; - ~ ;. .~ ~' '-~-' :. '~ \~.~' ~ ~3_-- _: ~- : ~ CLOSED SESSION A. Public Emplo~anent,pursuant to Government Code Sectiont54957 -_Title: City.. Manager (to discuss succession process) UpOn adjourning Clos~d Session, Mayor B°gosian declared there we're no reportable actions taken and the meeting was continued to February 11, 2000 at 8:30 a.m. in the Administrative Conference Room at 13777 Fruitvale Avenue. Susan A. Ramos, CMC, City Clerk Page 6 of 6 MINUTES SARATOGA CITY COUNCIL TIME:: PLACE: . TYPE: DRAFT l~r-iday,_F, ebruary 11, 2000 - 8:30 a.m. Administrative Conference Room, 13777 Fruitvale Avenue, Saratoga Special Meeting (Closed Session) CALL TO ORDER - Mayor Bogosian called thc special meeting to order at 8:30 a.m. in the Administrative Conference Room at 13777 Fruitvale Avenue. ROLL C.M_,L - Councilmembers Waltonsmith, Baker, Streit, Vice Mayor Mehaffey and Mayor Bogosianwere present. Staff present -:City ;Attorney Taylor. -'-~:_~ ..~ ~::: ::~. ' REPORT OF CITY CLERK ON POSTING OF AGENDA - Pursuant to Government Code 54956, the agenda for this meeting was properly posted on February 10, 2000. ~ .. : . . ~.~-..~.~,_ ~ :~ : -. ,. PUBLIC COMMENTS - Pursuant to GovemmenvCode Section :54954.3(a),_the City Council will provide the public with .an opportunity to: address the CoUncil on any item described in the notice before or during consideration of that item None ADJOURN TO CLOSED SESSION ' ' -'~ ' ~ - : - . ~,:: ~. . : - CLOSED SESSION - A. Public Employment pursuant to Government Code Section 54957 - Title: (Continued discussion). ~ -. ~ :- . -; . :]- ~ -. - _ MAYOR'S REPORT AFl'ER'CLOSED SESSION:- Mayor Bogosian reported to direct staff to obtain proposals fi-om professional search fares to conduct a search for a new- City Manager and to obtain resumes fi-om candidates for the position 0flnterim City Manager. City Manager .M)JOURNMENT - Mayor Bogosian adjourned thcmeeting at 9:50 a.m. Respectfully submitted, Susan A. Ramos, CMC, City Clerk I ofl MINUTES SARATO CITY COvNCIL PLACE: Administrative Conference Room, 13777 Fruitvale Avenue, Saratoga TYPE:-~ -specisd Meeting:{Ciosed Session) .. DRAFT CAI,IS TO ORDER- Mayor Bogosian called the special meeting to order at 8:30 a.m. in the Administrative Conference Room at 13777 Fmitvale Avenue. ROLL CAIj,_ C°uneiimembers Waltommith, Baker~.Strdt, :Mayor Bogosian were present. Vice Mayor Mehaffey was absent~/NO staff present: REPORT OF CITY CLERK ON POSTING OF AGENDA - Pursuant to Government Code 54956, the agenda for this meeting was properly posted on February i0, 2000. PUBLIC COM1VIE~S - Pursuant to G0vemment'code Section 54954.3(a), the City Council will provide the public with an opportunity to address the Council on any item described in the notice before or during consideration of that item -: NOne' ADJOURN TO ClX)SEn SESSION - A. Public Employment pursuant to Government Code Section 54957 - Title: (Conduct interviews for the position of Interim City Manager). City Manager MAYOR'S REPORT.AFTER CLOSED SESSION- ~iayor Bogosian declared there was no reportable action. Another meeting was scheduled on February 22, 2000 at 8:30 a.m. in the Administrative Conference Room, 13777 Fmitvale Avenue. ADJOURNMENT- The Sl:g~cial meeting adjourned at 10:15 a.m. Respectfully submi'tted, Susan A. Ramos, CMC, City Clerk loll MINUTES SARATOGA CITY COUNCIL TIME: W'ednesday, Februa~- 16, 2000- 4:00 p.m. PLACE: Closed Session - Administrative Conference Room, 13777 Fruit~'ale Avenue; Regular Meeting - Civic Theater/Council Chambers, 13777 Fruitvale Avenue TYPE: Regular Meeting OPEN SESSION - 4:00 p.m. in the AdministratiC'e Conference Room. ADJOURN TO CLOSED SESSION 1. CLOSED SESSION DRAFT Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(a)~ Name of Cases: CiB' of Saratoga. v. TCI of Cleveland, Santa Clara Count)' SuPerior Court; Cit3' of Saratoga v. Hinz, Santa Clara Superior Court No. CV 784560. Public Employment pursuant to Government Code Section 54957 - Title: Ci~' Manager (Inter,,iews) 5:L~YOR'S REPORT ON CLOSED SESSION - Mayor Bogosian declared there were no reportable actions. Mayor Bogosian and the rest of the Council presented the City Clerk with flowers in appreciation for her sen:ice to the City. REGULAR MEETING/CALL TO ORDER - Mayor Bogosian' called the meting to order at 7:00 p.m. in the Civic Theater/Council Chambers fit 13777 Fruitvale Avenue. PLEDGE OF ALLEGIANCE - Mayor Bogosian ROLL CALL - Councilmembers Waltonsmith, Baker, Streit, Mayor Bogosian xvere present. Vice Mayor Mehaffey was absent. Staff present: City Manager Perlin, Asst. City. Attorney Wittwer, City. Clerk Ramos, Director of Administrative Sen, ices Walker, Director of Community Development Walgren, Acting Public Works Director Cherbone. 2. CEREMONIAL ITEMS A. Proclamation - Science Fair Week on March 13 - 19, 2000 Page 10f9 Ci~,-Council Minutes FebruaD'16,2000 B. ProclamatiOn - Earth Day on April 22, 2000 Mayor Bogosian read the proclamation for Science Fair Week and presented it to the recipient. In the absence of the recipient of the Earth Day proclamation, Mayor Bogosian directed staff to mail it to the recipient. REPORT OF CITY CLERK ON POSTING OF AGENDA - City Clerk Ramos reported that pursuant to Govemment Code 54954.2, the agenda for this meeting was properly posted on February 11, 2000. COI~LMUNICATIONS FROM COI~EVIISSIONS AND THE PUBLIC A. Oral Communications on Non-Agendized Items - None B. Communications frOm Boards and COmmisSions 1. Recommendation from Saratoga-Business Development Council (SBDC) for City to provide assistance with preliminary, activities in connection with the proposed Downtown Performing Arts Theater project. . - . Ken Carter, Executive Director of Eagle Wing Iheater Company, provided back~ound about the proposed project and is requesting for the City'g suPPort and assistance in determimng whether the project is economically feasible, perhaps through a waiver of fees and the use of CiD' information and staff in conducting a U'affic' study. He distributed an informational handout of the prOposed project to the Council and staff. Discussion ensued regarding its Proposed pro,ams and activities. In response to Councilmember Waltonsmith, Mr. Carter replied that the request for assistance would be to ask the City to waive permitting fees and to allow the City to do a traffic study using in-house resources. In response, Asst. City Attorney Wittwer replied that in order to waive fees the City would have to do it in conformance with City's ordinances and policies on the matter and a staff report would be prepared with a recommendation to waive fees before a decision can be made. _ _- Councilmember Baker commented he is very enthusiastic and would support the project, becaUse it would be a major enhancement to the City and particularly to the Village, within the limitations articulated by the Asst. City Attorney Witm, er. : Councilmember Streit concurred with Councilmember Baker and recommended referring it to staff to review and determine how the City can help;' ~ Director of Community Development Walgren commented ~he is familiar with the proposal to renovate the old building currently behind the Village. 'It looks like it would require-a new structure; parking and traffic could be major iSst/es. The issue of waiving the fees would be the least problem for this size project; however, it would not be practical for staff to do a feasibility Page 2 of 9 · Ci~' Council ,Minutes: _ , :. - : . ~: : - - , February. 16, 2000 study without more information about the project such as size, scope of Pro,am. He suggested the proponents submit a feasibility, study to the City at which point staff would have a basis for recommending-the waiver of-fees: -The traffic study analysis would have to be-developed-by the proponent based on the specifics of the project. Councilmember Waltonsmith supported the concept'and idea of the project and asked about the legality of waiving fees. ~ .:: .... : Director Walden replied the Council has the a.uthqrity to waive fees, although in the past the Council has been conli~tent abt~i~t n6t Waiving fees, 'but that could certainly be amended. He reiterated that the waiving of fees is. the smallest component, of constraints on this project. Mayor Bogosian' supported the' concept (if:the PrOject' in that it~ WoUld: help revitalize the Village, recognizing the constraints that currently exist there. City Manager Peflin reported that the discussion at the SBDC specifically centered on the City's contract traffic engineer and whether he c°~tld evaluate the traffic and parking impacts of tiffs project. If that could be done, then the non-profit 6rganization WoUld submit an application through the regular planning process and not have to pay any of the fees associated with it and ultimately have a decision made on the ptoject~ In the discussion, there was also consideration placed on deferring fees, particularly if after the process the determination made is favorable. Architectural and landscape plans will be developed by the proponents, it is the traffic and parking study and processing fees that they are asking for assistance. In response to Councilmember Baker, City Manager perlin that estimated costs of the traffic engineer to conduct the analysis is .in-the $5,000 to $10,000 range. Mayor Bogosian commented that although the Council is supportive of the project in concept, he expressed concern that as a matter of process, the City, in the interest of try. ing to move it forward, does not short cut the deliberative process of government. City Manager Perlin commented that in the discUssiOns of SBDC, there was no expectation that this project would be handled any differently than any other applicant. But because Eagle Wing is a non-profit organization, they are reluctant to proceed with it without knowing that it would make it through the City process. Councilmember Waltonsmith said it's a unique and exciting project for the City. Councilmember Streit said he has no problem if the City follows the standard process and defer the fees till its completion. Staff dould bring back a staff report to the Council outlining the City's projected cost for the traffic engineer to conduct the study. The overall benefit to the Village outweighs the small fees we may or may not lose. Councilmember Baker Said the council should be proactive in encouraging the improvement of the City; nevertheless, he would be reluctant in proposing something that the City Council caimot legally do. He supports requesting a staff report with an estimate of the cost impact on the traffic analysis and move forward fi-om there. Page 3 of 9 -Ciw Council Minutes -Februaxyl6,:2000 Mayor Bogosian concurred and directed staff to prepare a staff, report outlining: the-.cost impact on the traffic study and to list the fees for deferment. :H added it would be reasonable for the City to collect the deferred fees later; : ,i.: · ,- ~.~,-_ ': ;~ . ' ,- .. :~ '- . ,. i :: :~;.., ,:: ,'. , }. - Director Walgren said staff.:_would need clear project parameters and the traffic engineer could do a site-specific circulation-analysis on.that site. ' -:-: ..... -: --:-,.:~ :,~, Discussion ensued. Councilmember Streit suggested asking Eagle Wing to submit the application to the City so staff can begin the process and come: back to the Council with information on the cost impact to the CID'. Council concurred. Director Walgren and Mr. Carter concurred. , , :~: .~ ~: C. Written-Communications - None 4. CONSENT C3iLENDAR: :: , . A. Previously Discussed Items Resolution adopting a Negative Declaration in connection with Azule Crossing Inc. at 12312 Saratoga-Sunnyvale Road. (Approved by City Council on 2/2/00) Recommendation: Adopt Resolution. 2. Resolution approving Tentative Map No. SD 99-005; Azule Crossing Inc.: 12312 Saratoga-Sunnyvale Road. (Approved by City Council on 2/2/00) Recommendation: Adopt Resolution. 3. Resolution approving Use Permit No. UP 99-018; A2mle Crossing Inc. at 12312 Saratoga-Sunnyvale Road. (Approved by City Council on 2/2/00) Recommendation: Adopt Resolution. Resolution approving Design Review No. DR 99-037; Azule Crossing Inc. at 123-1:2.Saratoga Sunnyvale Roa& (Approvedby City Council on 2/2/00) Recommendation: Adopt Resolution. BAKER/STREIT MOVED TO ADOPT THE RESOLUTIONS ADOPTING A N-EGATWE DECLARATION AND APPROVING APPLICATIONS SD 99-005, UP 99-018, DR 99-037, AZULE CROSSING INC., 12312 SARATOGA-SUNNYV~E ROAD. MOTION PASSED 4-0. B. New Items 1. Planning Commission actions of February 9, 20_00. Recommendation: Note and file. Page 4 of 9 City. Council Minutes FebruaD, 16. 2000 2. Approval of Check Register '-Recommendation:- ,Note and file '3': Memo authorizing publicity for March 1, 2000 Public Hearing item: Consider adoption of an interim ordinance prohibiting for up to two years the approval of --' non-commercial-development projects, on lands with a Commercial land use .~ designationin-the General .Plan (including lands designated in the General Plan as Retail Commercial, Professional Administrative, Gateway Landscaping, and Planned Development; affected zoning districts include C-N, C-V, C-H, and P-A). Recommendation: :Approve noticing as recommended by staff. 4. Report from City Clerk regarding upcoming vacancies in the Heritage Preservation, Public Safety and Youth Commissions'. Recommendation: Approve the proposed schedule. City Clerk Ramos noted for the record corrections to the dates on the proposed schedule. STREIT/BAKER MOVED TO APPROVE CONSENT CALENDAR 4B. 1-3, AS PRESENrI'ED .aND 4.B.4 AS A.MENDED. MOTION PASSED 4-0. C. Claims Against the CIO,.' - None At this time, Mayor .Bogosian,-upon receiving information that the Sandy Farley, recipient of the Earth Day proclamation is in the audience, read and presented the proclamation. Ms. Farley expressed thanks. PUBLIC HEARINGS - 7:30 p.m. .-. :~ ,: . ~ , A. Ordinance designating the Hyde House at 11995 Walbrook Drive as a HiStoric Landmark (HP-24,.Rodenberg) .- Recommendation: 1) Waive the reading of the Ordinance in its entirety and introduce by title only. Mayor Bogosian noted for-the-record that :a-letter was received from Mr. & Mrs. Rodenberg, property o;vners, who will not be able to attend the meeting toni~mht and will be awaiting the outcome of this matter. James Walgren, Director of Community Development, presented the staff report. He announced that Norman Koepemik, Heritage preservation Commission Chairperson, is in attendance .... Mayor Bogosian opened the public_ hearing at 7:42 ,p.m. and asked Mr. Koepemik for his comments. ;Mr. Koepemik provided some background information. Discussion ensued regarding the Mills Act Page 5 of-9 City Council Minutes 'Februaxy 16. 2000 'There being nO furthe~ Public testimonies, Mayor Bogosian closed the public hearing at 7:48 p.m. BAKER/WALTONSMITH MOVED TO INTRODUCE THE ORDINANCE AND RE.aD BY TITLE ONLY. MOTION PASSED 4-0. 6. OLD BUSINESS A. Resolution of Endorsement for Measure N (Library Bond). Recommendation: Adopt Resolution. Ci~' Manager Perlin presented the staff report. In response to Mayor Bogosian, Marcia Manzo? Library Chairperson;clarified that the 8,000 square footage stated in the article in the Merctiry News was in error and that the correct square footage of the existing building is 18,000 square fi. She does know how many square ft. of building would result fi.om the proposed bond, but the libra~ proponents are hoping that it would provide a considerable addition to the existing building bringing the square footage up to 42 - 47,000 square feet, Scott Petersen, 13037 Palermo Court, asked why the City is having a special election in April when it will be having a regular election in November. Mayor Bogosian clarified that Measure N, the library bond being endorsed this evening is on the ballot in the primary elections on March 7, 2000. Measure F, a bond measure of the Fire District, is on the ballot in a special election on April 11, 2000 and suggested that he address that question to the Fire Board since the Council is in no position to speak on their behalf. Mayor Bogosian, with concurrence fi'om the rest of the City Council, read the resolution in its entire~'. STREIT/BAKER MOVED TO ADOPT THE RESOLUTION. MOTION PASSED 4-0. 7. NEW BUSINESS Contract for Interim Cit3, Clerk. Recommendation: Authorize the City Manager to sign a contract with the Interim City Clerk, and approve a'Resolution increasing appropriations in the City Clerk's program budget to fund the Interim City Clerk. City, Manager Perlin presented the staff report and deferred to Mary Jo Walker, Director of Administrative Services, for additional information. Director Walker responded to Councilmember Baker regarding the budget accounts for this expenditure which are listed in the resolution, stating that she will revise the resolution to reflect the correct accounting codes and assignment of funds to classify them as independent contract services. Page 6 of 9 Ciw Council Minutes FebruaD' 16. 2000 Discussion ensued. ' ~ -~: - -: -:-~ ..... :: :.. In response to Councilmember questions, Director Walker clarified that the numbers in the resolution are based on a 40-hour week for three mon'ths. She added that her start date would be February 28, 2000 and~that'Linda Burke, Ciw Manager's secretary, would be handling the agenda preparation for next week. BAKER/WALTONSMITH MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT WITH :THE INT:ERIM CITY CLERK; AND ADOPT A RESOLUTION, AS AMENDED, INCREASING ~PROPRIATIONS IN THE CITY CLERK'S PROG1L~M BLq2)GET TO FUi'ND THE INTERIM CITY CLERK. MOTION PASSED 4-0. B. Discuss Cit3' Departmental Projects and Priorities. Recommendation: Receive reports from staff and provide direction. Mayor Bogosian commented that this item is on the agenda to get a handle on where various projects and programs are during this period of transition that will be taking place in the City Manager's office. He referred to a report prepared by staff listing all of the department priorities and projects as a result of his meeting with the department heads this week. He asked each department head'to provide: a-summm:y of their items, with the exception of the Recreation Department, which he would give in the absence of Director Pisani. City Manager Perlin commented he has not seen the report listing the priorities and projects. Mayor Bogosian provided him with a copy and asked him to report on any key items that are not on the list. City Manager Perlin reviewed the list ;and provided a summary of items, some-of which were listed under the Administrative Services department including the budget, ongoing discussion with Sen. Sher on the property tax issue, Animal Control issue, and the City newsletter. Director of Administrative Services Walker, Director of Community Development and Acting Director of Public Works summarized their items as listed in the report and their corresponding status. Mayor Bogosian summarized the items under the:Recreation Department and their corresponding status. -: -- ~ _ _ Director Walgren responded to Council questions regarding the proposed moratorium and the .,M-gonaut Shopping Center. Director Cherbone responded to Council questions regarding the Sewer Map, the Pavement Management Program, the Saratoga-Sunnyvale Road enhancements, the Gateway area improvements, and the Seagull Way/Sunnyvale Road improvements. Mayor Bogosian stated for the record that the Council needs to be looking on for a transition through the City Manager's office and if there are any items they would like to put on the table Page 7 of 9 City Council Minutes for follow up and revieC,;','it WbuR1 be ap'P~Zo~ti'ate t~ do sb~fit thi'sfime. Februaw 16, 2000 Mayor Bogosian addressed: · Animal Control issue · Heritage Orchard use; invite Heritage Preservation Commission to discussions with Parks and Recreation Commission · Highway 85 Noiseabatement issue · Cellular antenna issue · Frequency of City Newsletter issues ..... ,~,,- ..... -. ,- · Trails issue -maintenance and encroachment · .SASCCparking lot · Agendize endorsement of Prop. 12 & 13 (regarding Clean Water and Park Land) Discussion ensued regarding some of the items addressed above. City Manager Perlin replied to questions- regarding the noise abatement discussion with Senator Sher's office and Caltrans. He also reminded the Council to budget for the City newsletter. Furthermore, he informed the Council that an approval letter was forwarded to SASCC regarding use of the parking lot. Councilmember Baker replied he has not received a response from the cellular antenna providers. He added that the County Cities Association voted to endorse Prop. 14. Mayor Bogosian suggested sending a letter to the providers to stay proactive on this matter. Councilmember Streit commented that the Parks and Recreation Commission is addressing the maintenance issue; Director Walgren was provided with the list of possible encroachments for review. Update reports will come back to the Council in the future. Councilmember Waltonsmith addressed: · Deer issue status · West Valley College Transit Center remodel City Manager Perlin responded to questions about the deer issue. In response, Councilmember Baker replied that file Council's position on the WVC transit center remodel has been expressed by staff to the College. Mayor Bogosian expressed thanks to staff for putting the project list together. ORAL COMMUNICATIONS (continued) and instructions to staff regarding actions on current oral communications - None. .M'PROVAL OF MINUTES (Note: City Attorney may be excused at this point if no longer needed.) Page 8 of 9 City Council Minutes February 16, 2000 Adjourned meeting of January 25, 2000 Recommendation: Approve minutes. STREIT/BAKER MOVED TO APPROVE. THE MINUTES. MOTION PASSED 4-0. B. Regular meeting of February 2, 2000 Recommendation: Approve minutes. Councilmember Baker corrected page 3 under the motion in item 7 to include the votes of 5-0. Councilmember Waltonsmith corrected her comments on page 11, 5~h paragraph, under item 5B, t° read, "Councilmember Waltongm~th_comrnented the modern design is, good.but feh the p?oposed home could be redesigned to make it mOre rectangUlar and could be moved around to go down into the repaired slide area. She commented about good neighbor practices and the importance of working with neighbors' concerns. She expressed concern about the ambiguiO-' of the location of the poles and is not_prep_ared t_o.accept it:as it is curre.ntly, proposed. She recommended the neighbors and applicant work together to reSolve the design shape issues, the position on the issues, and the landslide repair issues." BAKER/STREIT MOVED., TO AI3PROVE THE MINUTES AS AMENDED. MOTION PASSED 4-0. ' 10. CITY COUNCIL ITEMS Ae Agenda items for the next adjourned regular meeting (Note: The purpose of listing the items immediately following is not to discuss' or take 'action on them, but 'simPly to decidewhether they are to be placed on the agenda for the next adjourned regular meeting:-- The:next adjourned meeting is-not until March 21, 2000. B. Other- Nori~ · . _. - 11. CITY MANAGER'S-REPORT - On February, 23 at Villa Saratoga, 10% of lunch or dinner proceeds will support the Warner Hutton House. The McDonald's benefit was a success. : ,. . 5. :- ~ - : . 12. ADJOURNMENT - Mayor Bogosian adjourned the meeting at 9:02 p.m. Respectfully submitted, City Clerk Page 9 of 9 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: March 1, 2000 ORIGINATING DEPT.: City Manager AGENDA ITEM CITY MANAGER: DEPT. HE.M): SUBJECT: Letters to Byron Sher, Jim Cunneen and Mike Evanhoe RECOMMENDED MOTION(S): send to recipients. Agreement to content of letters and authorization to REPORT SUMMARY: Attached are letters to Byron Sher, Jim Cunneen and Mike Evanhoe per the request of Councilmember Waltonsmith. FISCAL IMPACTS: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): N/A FOLLOW UP ACTIONS: Send letters to recipients. ATTACHMENTS: (2) Letters February 23, 2000 Senator Bryon Sher District office 5589 Winfield Street Suite 102 San Jose, CA 95123 Or Assemblymember Jim Cunneen District Office 901 Campisi Way Suite 300 Campbell, CA 95008 Subject: 1996 Measure B Programs~Route 85 Noise Mitigation.Project Dear This letter is to follow up on our previous conversations about the Route 85 Noise Mitigation project for Saratoga, etc. As you know, Measure B money for this project remains allocated but not released by either the VTA or Caltrans. We are requesting your assistance on moving the project forward as soon as possible. Specifically, both the'soundwali~hoise abatement treatment solution and the pavement resurfacing solution need to be completed. As we understand, both noise abatement solutions are identified in the project along with the allocated monies. We are concerned about the time lapse on this project. First, we are concerne~l that the money will be "lost" or cancelled due to inaction. Second, we are cOncerned that there will not be enough money for the project due to rising construction costs. We would appreciate your help in moving this VTA/Caltrans project forward as soon as possible. Sincerely, Stan Bogosian, Mayor The City Council_ February 23, 2000 Michael P. E~,anhoe . :~'' ~ ~ '~' ~'~ .... ' ?'!: ~' ~ '~ , 'i VT n 'DireCtor. of Coiigesfit~n haage~ent;and I'Ii-gh~ay:Programs Valley Transportation Authority 3331 North First Street Building B-2 San JOse, CA 95134-1906 Subject:' 1996 Measure B Programs--Route 85 Noise Mitigation Study Dear Mr. Evanhoe: This letter is to follow up on our previous conversations about the Route 85 Noise Mitigation project for Saratoga, etc. As we understand it, the.Measure B money remains allocated but not released by either the VTA orCaltrans. We are requesting the release of the money for the project. As we also understand, the project has identified both soundwall noise abatement treatment and pavement resurfacing. We are requesting that both noise abatement solutions be approved as soon as possible and begun at once. We are concerned about the time lapse on this project. First, we are concerned that the money will be "lost" or cancelled due to inaction. Second, we are concerned that there will not be enough money for the project due to rising construction costs. We would appreciate your help in moving this project forward as soon as possible. Sincerely, Stan Bogosian, Mayor The Saratoga City Council CC: Senator Byron Sher Assemblymember Jim Cunneen