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07-05-2000 City Council Agenda Packet
KEEP ONE YEAR - AGE~n:o~, REGULAR MEETING SARATOGA CITY COUNCIL JULY 5, 2000 ADJOURNED TO CLOSED SESSION- 6:30 P.M. Conference with Legal Counsel - Anticipated Litigation - Initiation of Litigation Pursuant to Gov't. Code Sec. 54956.9(cc) (Two Potential Cases) MAYOR'S. REPORT ON CLOSED SESSION REGULAR MEETING ,7:00 P.M. - CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE. PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on June 30, 2000)~ Communications from Commissions & Public Oral Communications On Non-Agendized Items Any member of the public will be allowed to address the City Council for up to 3 minutes on matters not on this agenda. Communications from Boards and Commissions - None Written Communications - None Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on Current Oral Communications CEREMONIAL ITEMS Commendation for Rose Marie Dippel and Frank Lemmon, Public Safety Commissioners Recommended action: Present Commendations. Appointment of Finance Committee Member. Recommended action: Approve Resolution of Appointment and Administer Oath of Office. Appointment of Citizen Oversight Committee Members. Recommended action: Approve Resolution of Appointment and Administer Oath of Office. Proclamation recognizing July 2000 as "Park and Recreation Month". Recommended action: Approve proclamation. Recognition of John Cherbone newly appointed Director of Public Works. Recommended action: Council recognize promotion. CONSENT CALENDAR 6A 6B. Accept Notice of Completion of the 1999 Pavement Management Program and the 1999 Street Maintenance Program. Recommended Action: Accept Notice of Completion for both programs. Review of Check Register. Recommended action: Note and file. -6C. 6D. Approval of Council Minutes of: 'June 21,2000- Closed Session & June 21, 2000 Regular Meeting. Recommended action: Approve submitted minutes. APprOval 'of Planning Commission Actions Minutes of: June 28, 2000. Recommended action: Note and file. 6E. Approve the request to direct the Mayor to drat~ an argument for the measure for the November 7, 2000 General Municipal Election and direct staff to request a specific letter for the measure. Recommended action: Approve requests. PUBLIC HEARINGS (Applicants/Appellants and their representatives have a total often minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. 'Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting) No public hearing scheduled for tonight's meeting. OLD BUSINESS · None. NEW BUSINESS o Presentation by Pacific Gas & Electric on power outages. Recommended action: Informational only. Presentation by Carl Guardino, President and CEO/Silicon Valley manufacturing'Group on traffic relief initiativel Recommended action: Informational only. 10. 11. 12. Authorize City Manager to execute an agreement with Saratoga Chamber of Commerce. Recommended action: Authorize execution of agreement. Authorize City Manager to offer Economic Development incentives for Saratoga Village and Gateway Districts. Recommended Action: Approve authorization. Authorize Request for Proposal for Civic Center and Community Center Master Plan Recommended action: Authorize request for proposals. Report on results of Saratogan Survey regarding Heritage Orchard and playfields. Recommended Action: Informational only. CITY COUNCIL ITEMS OTHER CITY MANAGER'SREPORT ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) July 6, 2000 JulY ll, 2000. July 19, 2000 August 2, 2000 SCHEDULED CITY COUNCIL MEETINGS Special Closed Session Administrative Conference Room 13777 Fmitvale Avenue Adjourned Meeting/Joint Session Saratoga School District and Heritage Preservation Committee Adult Care Center 19655 Allendale Avenue Regular Meeting 13777 Fruitvale Avenue Regular Meeting/City Attomey Annual Evaluation 13777 Fruitvale Avenue 8:30 a.m.- 4:30 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. August 8, 2000 August 16, 2000 August 22, 2000 Adjourned Meeting/Joint Session Public Safety Commission, Sheriff, Fire District Adult Care Center 19655 Allendale Avenue No Meeting - Summer Recess No Meeting -.Summer Recess 7:00 p.m. Incoq)orated October 22, 1956 13777 FRUITVALE AVENUE * SARATOGA, CALIFORNIA 95070 · (1408) 868-1200 CITY COUNCIL SPECIAL MEETING NOTICE COUNCIL MEMBERS: Evan Baker Start Bogosian John Mehaffey Nick Strei{ Ann Waltonsmith The Mayor of the City of Saratoga hereby calls a Special Meeting (Closed Session) of the Saratoga City Council to be held on July 6, 2000 at 8:30 a.m. in the Administrative Conference Room at 13777 Fruitvale Avenue, Saratqga, California to discuss the item below. (Pursuant to Government Code Section 54954.3(a), the City Council will prOvide the public an opportunity to address the Council on any item described in the notice before or during consideration of that item.) AGENDA ROLL CALL REPORT FROM CITY CLERK ON POSTING OF THE AGENDA COMMUNICATIONS FROM THE PUBLIC CLOSED SESSION A. Public EmPloyment pursuant to Govermnent Code Section 54957 Title: City Manager (conduct interviews for City Manager) OPEN SESSION - REPORT ON ACTION TAKEN IN CLOSED SESSION Printed on recycled paper. xCathleen City Clerk In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] SARATOGA CITY COUNCI EXECUTIVE SUMMARY NO. MEETING DATE: July 5, 2000 ORIGINATING DEPT.: City Manager KEEP ONE YEAR AGENDA ITEM: J CITY MANAGER: ~~ PREPARED BY: City Clerk SUBJECT: COMMENDATION FOR ROSE MARIE DIPPEL AND FRANK LEMMON RECOMMENDED MOTION: Presem commendations. REPORT SUMMARY: Attached are the commendations for Rose Marie Dippel and Frank Lemmon, outgoing Public Safety Commissioners. FISCAL IMPACT: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. CONSEQUENCES OF NOT ACTING ON MOTION: N/A FOLLOW UP ACTIONS: N/A ATTACHMENTS: A. Commendation for Rose Marie Dippel B. Commendation for Frank Lemmon CITY OF $~R~TOG~ RE$OLUTION OF THE CITY ¢OUbJ¢IL COMMENDING ROSE MARIE DIPPEL WHEREAS, Rose Marie Dippel was first appointed to the Saratoga Public Safety Commission in April 1996; and WHEREAS, Rose Marie has given many hours to the Public Safety Commission and has demonstrated commitment and willingness to work on projects whenever needed. ~JOW, THEREFORE, BE IT RESOLVED, that ROSE MARIE DIPPEL is hereby commended and thanked for her service to the City of Saratoga at a meeting held on this 5TM day of July 2000. Stan Bogosian, Mayor City of Saratoga CITY OF $~~ TOG~ RE$OLUTIO~ OF TI~E CITY ¢OUb~CIL COMMENDING FRANK LEMMoN WI~EREA$, Frank Lemm°n was first appointed to the Saratoga Public Safety Commission in April 1996; and WI~EREA$, Frank has given many hours to the Public Safety Commission and has demonstrated commitment and willingness to work on projects whenever needed. ?OOW' T~EREFORE, BE IT RESOLVED, that FRANK LEMMON ' is hereby commended and thanked for his service to the City of Saratoga at a meeting held on this 5TM day of July 2000. Stan Bogosian, Mayor City of Saratoga SARATOGA CITY COUNCIL:I EXECUTIVE SUMMARY NO. MEETING DATE: July 5, 2000 ORIGINATING DEPT.: City Manager AGENDA ITEM: CITY MANAGER: .J~,v~f -~ PREPARED BY: City Clerk SuBJECT:- CEREMONIAL 'ITEM: APPOINTMENT OF FINANCE COMMITTEE MEMBER AND OATH OF OFFICE RECOMMENDED MOTION: That Council approve the attached resolution appointing the following to the Finance Commission: ~ Robert Gager - Term ending October 1, 2001 REPORT SUMMARY: Attached is the resolution appointing Robert Gager to the Finance Commission. The Oath of Office will be administered and signed by the Commissioner. FISCAL IMPACT: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the Council agenda. CONSEQUENCES OF NOT ACTING 'ON MOTION: Appointment will not be made to the Finance Commission. FOLLOW UP ACTIONS: Update City roster. ATTACHMENTS: A. Resolution of Appointment B. Oath of Office STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Robert Gager, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear tree faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation fi:eely, without any mental reservation or purpose of evasion; and that I will well and faithfiflly discharge the duties upon which I am about to enter. Robert Gager Finance Commission Subscribed and sworn to before me this 5th day of July 2000. Cathleen Boyer, City Clerk RESOLUTION NO. 00- RESOLUTION OF. THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING ONE MEMBER TO THE FINANCE COMMISSION WHEREAS, a notice of vacancy was posted, applications were received, interviews have been conducted, and it is now appropriate to fill the vacancy: NOW, THEREFORE, BE IT RESOLVED, that the following appointment was made for a term expiring October 1,2001; Robert Gager The above and foregoing Resolution was passed and adopted at an regular meeting of the Saratoga City Council held on the 5th day of July, 2000, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Mayor City Clerk EXECUTIVE SUMMARY NO. MEETING DATE: July 5, 2000 ORIGINATING DEPT.: City Manager SARATOGA CITY COUNCIL AGENDA ITEM: CITY MANAGER:~~~ / PREPARED BY: City Clerk SUBJECT: CEREMONIAL ITEM: APPOINTMENT OF CITIZEN OVERSIGHT COMMITTEE MEMBER AND OATH OF OFFICE RECOMMENDED MOTION: That Council approve the attached resolution appointing the following to the Citizen Oversight Committee:. Susan Calderon Eva Giordano Donald Johnson Alan V. King Norman Siegler The terms for this committee will expire upon the completion of the Library Expansion Project. REPORT SUMMARY: Attached is the resolution appointing Susan Calderon, Eva G-iordano, Donald Johnson, Alan V. King, and Norman Siegler to the Citizen Oversight Committee. The Oath of Office will be administered and signed by the Commissioners. FISCAL IMPACT: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the Council agenda. CONSEQUENCES OF NOT ACTING ON MOTION:' Appointment will not be made to the Citizen Oversight Committee. FOLLOW UP ACTIONS: Update the City roster. ATTACHMENTS: A. Resolution of Appointment B. Oath of Office RESOLUTION NO. 00- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING FIVE ME~ERS TO TI-IE CITIZEN OVERSIGHT COMMITTEE WHEREAS, a notice of vacancy was posted, applications were received, interviews have been conducted, and it is now appropriate to fill the vacancies: NOW, THEREFORE, BE IT RESOLVED, that the following appointments are made for a term expiring upon the completion of the Library Expansion Project; Susan Calderon Eva Giordano Donald Johnson Alan V. King Norman Siegler The above and foregoing Resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 5t~ day of July, 2000, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Mayor ATTEST: City Clerk STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Susan Calderon, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to' enter. Susan Calderon Citizen Oversight Committee Subscribed and sworn to before me this 5th day of July 2000. Cathleen Boyer, CitY Clerk STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Eva Giordano, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear tree faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Eva Giordano Citizen Oversight Committee Subscribed and sworn to before me this 5th day of July 2000. Cathleen Boyer, City Clerk STATE OF CALIFORNIA COUNT-Y OF SANTA CLARA I, Donald Johnson, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and . 'domestic; that I will bear tree faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation fi:eely, without, any mental reservation or purpose of evasion; and that I will well .and faithfully discharge the duties upon which I am about to enter. Donald Johnson Citizen Oversight Committee Subscribed and sworn to before me this 5th day of July 2000. Cathleen Boyer, City Clerk STATE OF CALIFORNIA · COUNTY OF SANTA CLARA I, Alan V. King, do solemnly swear (or affum) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation ~eely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I-am about to enter. Alan V. King Citizen Oversight Committee Subscribed and sworn to before me this 5th day of July 2000. Cathleen Boyer, city Clerk STATE OF' CALIFORNIA COUNTY OF SANTA CLARA I,_Norman Siegler, do solemnly swear (or affirm) that I will .supp°rt and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear tree faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation l~eely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Norman Siegler Citizen Oversight Committee Subscribed and sworn to before me this 5th'day of July 2000. Cathleen Boyer, city Clerk SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE July 5~ 2000 ORIGINATING DEPT City Manager AGENDA ITEM PREPARED BY: Cary Bloomquist DEPT. HEAD: Paula Reeve SUBJECT: Proclamation recognizing July 2000 as "Parks and Recreation Month" RECOMMENDED MOTION(S): Approve proclamation. REPORT SUMMARY: The California Park and Recreation Society is asking cities in California to recognize July 2000 as "Parks. and Recreation Month" as supported by the City of Saratoga Parks and Recreation Commission. FISCAL IMPACTS: None -ADVERTISING, NOTICING AND PUBLIC CONTACT: None CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Proclamation will not be approved. FOLLOW UP ACTIONS: None ATTACHMENTS: 1. Copy of City of Saratoga's proclamation. City of Saratoga PROCLAMATION ~'PARKS AND RECREATION MONTH .JULY 2000 WHI~.REAS, The parks and Recreation profession in California "Creates Community through People, Parks and Programs"; and WI~EREAS, Our parks help to preserve and protect the natural and cultural resources of California; and WHEREAS, Parks and Recreation services support more productive workforces, enhance the desirability of locations for business and families, and stimulate tourism revenues to increase a total community development model: and WHEREAS, Parks and Recreation strengthens community image and sense of place, and increases cultural unity; and WH:EREAS, Parks and Recreation promotes health and wellness and reduces health care costs; and WHEREAS, Parks and Recreation fosters human development, helping young people develop and grow into healthy adults, and helping adults continue to live longer; and WHEREAS, Parks and Recreation facilitates community problem solving; and WHEREAS, Parks and Recreation strengthens safety and security and reduces juvenile crime; and WHEREAS, Thousands of California children, adults and seniors benefit from the wide range of services, facilities and programs provided by the City of Saratoga Recreation Department and by the City of Saratoga Parks and Recreation Commission; NOW, THEREFORE, BE IT PROCLAIMED that the Saratoga City Council urges all residents to enjoy and recognize the social, physical, mental, economic, environmental and community benefits derived from our community services and programs offered by our Recreation Department, which provide something of value to everyone, and recognize July as. "Parks and Recreation Month". Stan Bogosian, Mayor EXECUTIVE SUMMARY NO. MEETING DATE: June 7, 2000 ORIGINATING DEPT.: City Manager SARATOGA CITY COUNCIL AGENDA ITEM: ~ CITY MANAGER: ~~-~~ PREPARED BY: City Clerk SUBJECT: Appointment of Public Works Director RECOMMENDED MOTION: That Council recognize John Cherbone as Director of Public Works. REPORT SUMMARY: On June 14, 2000 Bill Norton, City Manager, officially appointed John Cherbone Public Works Director. Mr. Cherbone has been Acting Public Works Director since September 1998. He has successfully completed many City projects and through dedication and hard work earned his new position. FISCAL IMPACT: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A CONSEQUENCES OF NOT ACTING ON MOTION: N/A FoLLow UP ACTIONS: N/A ATTACHMENTS: 1. Memorandum from Bill Norton, City Manager, dated June 14, 2000. Memorandum incorporated October 22, 1956 Date: ' To: From: SUbject: June 14, 2000 Mayor and Council City Manager Appointment of Public Works Director This is to notify you that I have appointed John Cherbone as Public Works Director. John started with The City of Saratoga in 1993 as an Assistant Engineer, and was appointed as Acting Public Works Director in September 1998. John has been responsive to my requests and successful with many difficult projects since he became Acting Public Works Director: Horseshoe Drive/Highway 9 landscaping project; play area upgrades at Kevin Moran and Gardiner Parks; restrOom upgrades at Wildwood, Congress Springs, and E1 Quito Parks; Vessing Road improvements; Caltrans relinquishment of Saratoga-Sunnyvale Road; mapping of the City's storm drain system; evaluation of the condition of Hakone Gardens infrastructure; and working with the Friends of Saratoga Creek/San Francisco Baykeeper to remediate the pollution problems. I feel confident-that John will continue his hard work and be successful in completion of City projects. William C. Norton, City~Vlanager Cc: Department Heads 'City AttorneY City Clerk ',i~td on recycled pape'r. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: JULY 5, 2000 ORIGINATING DEPT.: PUBLIC WORKS AGENDA ITEM CITY MGR.: DEPT. HEAD: SUBJECT: 1999 Pavement Management Program and the 1999 Street Maintenance Program - Notices of Completion RECOMMENDED MOTION(S): 1. Move to accept the 1999 Pavement Management Program as complete and authorize staff to record the Notice of Completion for the construction contract. 2. Move to accept the 1999 Street Maintenance Program as complete and authorize staff to record the Notice of Completion for the construction contract. REPORT ,qlIMMARV: All work on the 1999 Pavement Management Program (PMP) and on the 1999 Street Maintenance Program (SMP) have been completed by the City's contractors, G. Bortolotto & Co. and Valley Slurry Seal Co., respectively, and inspected by Public Works staff. The final construction contract amount for the PMP project was $1,105,318.71, which is 3.1% below the awarded contract amount of $1,141,214.74. The final construction contract amount for the SMP project was $156,134.03, which is 6.3% below the awarded contract amount of $166,630.32. In order to close out the construction contracts and begin the one-year maintenance/warranty period, it is recommended that the Council accept the projects as complete. Further, it is recommended that the Council authorize staff to record the attached Notices of Completion for the construction contracts so that the requisite 30-day Stop Notice period for the filing of claims by subcontractors or material providers may commence. FIgCAIJ IMPACTS: The ten percent retentions withheld from previous payments to the contractors will be released 30 days after recordation of the Notices of Completion assuming no Stop Notices are filed with the City. The adopted budget contains sufficient funds in Activity 3005 (Street Maintenance) Account 4010 (Contract Services) to cover the cost of the construction. CONSEQUENCES OF NOT ACTING ON THE RECOMMENDED MOTION(S): One or both of the projects would not be accepted as complete and staff would notify the contractor(s) of any additional work required by the City Council before the project(s) would be accepted as complete. AIJTEI~NATIVE ACTION(S): None in addition to the above. FOI J.OW UP ACTION(S): Staffwill record the Notices of Completion for the construction contracts and release the contract sureties and retentions thirty days thereafter. ADVERTISING: NOTICING AND PURIJC CONTACT: Nothing additional. ATTACHMENTS: 1. Notice of Completion for the 1999 Pavement Management Program 2. Notice of Completion for the 1999 Street Maintenance Program Recording requested by, and to be returned to: City of Saratoga Public Works Department 13777 Fruitvale Avenue Saratoga, CA 95070 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that the work agreed to be performed under the contract mentioned below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor mentioned below; on property of the Owner, was accepted as complete by the Owner on the 5th day of July, 2000. Contract Number: N/A ~ Contract Date: October 6, 1999 Contractor's Name: G. Bortolotto & CompanY Contractor's Address: 580 Bragato Road, 'San Carlos, CA 94070 DescriptiOn of Work: 1999 Pavement Management Program This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of California. . The undersigned certifies that he is an officer of the City of Saratoga, that he has read the foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the same is true of his own knowledge, except as to those matters which are therein, stated on information or belief, and as to those matters that he believes to be tree. I certify under penalty of perjury that the foregoing is tree and correct. Executed at the City of Saratoga, County of Santa Clara, State of California on ., 2000. CITY OF SARATOGA BY: ATTEST: William Norton Interim City Manager Cathleen Boyer, City Clerk Gov. Code 40814 Recording requested by, and to be returned to: City of Saratoga Public Works Department 13777 Fruitvale Avenue Saratoga, CA 95070 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that the work agreed to be performed under the contract mentioned below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor mentioned below, on property of the Owner, was accepted as complete by the Owner on the 5th day of July, 2000. Contract Number: N/A Contract Date: October 6, 1999 Contractor's Name: Valley Slurry Seal Company Contractor's Address: P.O. Box 1620, West Sacramento, CA 95691 Description of Work: 1999 Street Maintenance Program This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of Califomia. The undersigned certifies that he is an officer of the City of Saratoga, that he has read the foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the same is true of his own knowledge, except as to those matters which are therein stated on information or belief, and as to thOse matters that he believes to be tree. I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of Saratoga, County of Santa Clara, State of California on ., 2000. CITY OF SARATOGA BY: ATTEST: William Norton Interim City Manager Cathleen Boyer, City Clerk Gov. Code 40814 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: July 5, 2000 ORIGINATING DEPT: Administrative Services AGENDA ITEM CITY MANAGER: DEPT. HEAD: .~~ SUBJECT: Check Register RECOMMENDED ACTION(S): Note and file. REPORT SUMMARY: Attached is the check register. FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): None ADVERTISING, NOTICING AND PUBLIC CONTACT: None ATTACHMENTS': Check Register Certification. JFund# Fund Name Date Manual Void Total 6130100 Checks *Checks A82015 - 82189 1 100 110 150 160 170 180 250 260 270 290 292 293 300 310 400 410 420 700 710 720 730 740 800 810 830 990 ISubtotal GENERAL 96,131.75 COPS-SLESF Traffic Safety Streets & Roads 161,023.13 Transit Dev Hillside Repair LLA Districts 7,494.97 Dev Services 18,007.24 Environmental 6,408.01 Housing & Comm Recreation 23,030.16 Facility Ops 2,854.50 Theatre Surcharge State Park Park Develpmt 21,757.50 Library Debt Civic Cntr COP Leonard Creek 144.80 Quarry Creek Heritage Prsvn Cable TV PD #2 PD #3 144.80 Deposit Agency 10,464.45 Deferred Comp Payroll Agency SPFA PAYROLL CHECKS: B25603-25660 TOTAL 67.50 (67.50) 231.00 347,461.31 298.50 2~;? 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MEETING DATE: July 5, 2000 ORIGINATING DEPT.: City Manager SARATOGA CITY COUNCIL AGENDA ITEM: ~ CITY MANAGER:~_ _,_~; PREPARED BY: City Clerk SUBJECT: APPROVAL OF COUNCIL MEETING MINUTES RECOMMENDED MOTION: That Council approve the minutes as submitted. REPORT SUMMARY: Attached are the draft minutes of the morning Closed Session of June 21, 2000 and regular Council Meeting of June 21, 2000. FISCAL IMPACT: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the Council agenda. CONSEQUENCES OF NOT ACTING ON MOTION: None FOLLOW'UP ACTIONS: Retain for original record. ATTACHMENTS: Draft minutes. MINUTES SARATOGA CITY COUNCIL CLOSED SESSION JUNE 21, 2000 The City Council of the City of Saratoga met in Closed Session, in the Administrative Conference Room, 13777 Fmitvale Avenue at 8:30 a.m. for the purpose of Public Employment pursuant to Gov. Code Sec. 54597; Title: City Manager (review applications for City Manager) CALL TO ORDER Mayor Bogosian called the meeting to order at 8:30 a.m. ROLL CALL PRESENT: Evan Baker John Mehaffey Nick Streit Ann Waltonsmith Start Bogosian ALSO PRESENT: Bill Norton, Interim City Manager REPORT OF CITY CLERK POSTING OF AGENDA FOR JUNE 21, 2000 , Pursuant to Government Code properly posted on June 16, 2000. 54956, the agenda for this meeting was PUBLIC COMMENTS Pursuant to Government Code section 54954.3(a), the City Council will provide the public with an opportunity to address the Council on any item described in the notice before or during consideration of that item. No items received. ADJOURN TO CLOSED SESSION CLOSED SESSION Public Employment.pursuant'to Gov. Code Sec. 54597; Title: City Manager (review-applications for City Manager) OPEN SESSION MAYOR'S REPORT ON CLOSED SESSION Mayor Bogosian reported there was no reportable action taken at the Closed Session. ADJOURNMENT, Mayor Bogosian adjourned the meeting at 12:30p.m. Respectfully submitted, Cathleen Boyer, City.Clerk City of Saratoga MINUTES SARATOGA CITY COUNCIL JUNE 21, 2000 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, 13777 Fruitvale Avenue at 6:30 p.m Initiation of Litigation Pursuant to Gov't. Code 54956.9(cc) Mayor's Report on Closed Session - 7:05 p.m. Mayor Bogosian reported there was Council discussion but no action Was taken. Mayor Bogosian called the regular CiW. Council meeting to order at 7:10p.m. and requested Councilmember Mehaffey to lead the Pledge of Allegiance. ROLL CALL PRESENT: Ann' Waltonsmith, Evan Baker, Nick Streit, John Start Bogosian. Mehaffey, ABSENT: None ALSO PRESENT: Bill Norton, Interim City Manager Richard Taylor, City Attorney Cathleen Boyer, .City Clerk James Walgren, Dir. Community Development Joan Pisani, Recreation Director Paula Reeve, Senior Analyst Mary Jo Walker, Dir. of Administrative Services John Cherbone, Dir. of Public Works REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 1~ 2000. Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 554954.2, the agenda for the meeting of June 21, 2000 was properly posted on June 16, 2000. Mayor Bogosian reported that the investigation by city staff, West Valley Sanitation District and Santa Clara Valley Water District showed the source of bacteriological pollution in Saratoga Creek. The investigation showed that sewage water leaks from the main sewer line beneath Saratoga-Los Gatos Road. Mayor Bogosian advised residents to keep children and pets out of the creek until the creek is proven safe. City Council Minutes' June 21, 2000 COMMUNICATIONS FROM COMMISSIONS & PUBLIC oral Communications on Non-Agendized Items The following people sPoke: Marjory Bunyard, 12625 Miller Ave, Saratoga, CA/President, League of Women Voters noted that the League supports preserving the Heritage Orchard. Doris Hisey, 19325 Athos Place, Saratoga, CA. asked the Council to look at other sights for playfields. Would like the Heritage Orchard kept as is. Brad Hisey, 19325 Athos Place, Saratoga, CA. indicated that sports trends will come and go but there will only be one Heritage Orchard. Would like the Heritage Orchard kept as is. Jean Thompson Bardck, 19907 Bonnie Ridge Way, Saratoga, CA. feels the Heritage Orchard should remain a historical landmark. She also expressed her appreciation of the Council's willingness to hear how the residents of Saratoga feel about the use of the Heritage Orchard. Thomas McClellan Barrick, 19907 Bonnie Ridge Way, Saratoga, CA. would like to see the Heritage Orchard preserved as a historical site. Norman Koepemick, .PO Box 2308, Saratoga, CA. present tonight representing the Heritage Preservation Committee, suggested that the Council look for another sight for a playfield, put forth more-effort in maintaining the Heritage Orchard, and encourage the schools to use the Orchard in teaching science. No one else from the audience spoke on any other non-agendized item. coMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None ORAL COMMUNICATIONS - COUNCIL DIRECTION TO STAFF None 2 City Council Minutes June 21, 2000 CEREMONIAL ITEMS - 7:35 P.M. 1. COMMENDATION FOR KRISTI KIRWAN - YOUTH COMMISSIONER STAFF RECOMMENDATION: Present Commendation. Mayor Stan Bogosian read commendation and presented it to Kristi Kirwan for her service on the Youth Commission. CONSENT CALENDAR 2A. APPROVAL OF CHECK REGISTER. STAFF RECOMMENDATION: That Council approve check register as submitted. STREIT moved check register be approved as submitted, seconded by BAKER and carried unanimously. APPROVAL OF MINUTES - CLOSED SESSION OF MAY 31, 2000. STAFF RECOMMENDATION That Council approve minutes of May 31, 2000 as submitted. Councilmember Mehaffey removed Item 2B fi.om the Consent Calendar. Councilmember Mehaffey reviewed the minutes again and found no corrections needed. MEHAFFEY moved minutes of May 31, 2000 be approved, seconded by STREIT and carried unanimously. APPROVAL OF MINUTES - REGULAR MEETING OF JUNE 7, 2000. STAFF RECOMMENDATION: That Council approve the minutes of June7, 2000, as submitted. MEHAFFEY moved minutes of June 7, 2000 be approved, ~econded by STREIT and carried unanimously. 2B 3 City Council Minutes June 21, 2000 2C. ACCEPTANCE OF FINANCIAL REPORTS FOR THE ELEVEN MONTHS ENDED MAY 2000. sTAFF RECOMMENDATION: That Council accept report as submitted. STREIT moved financial reports be accepted~ seconded by BAKER and carried unanimously. 2D. AUTHORIZATION TO JOIN AMICUS BRIEF TO BE FILED ON BEHALF OF THE LEAGUE OF CITIES IN COUNTY OF SONOMA v. COMMISSION ON STATE MANDATES URGING THAT THE STATE LEGISLATION THAT AUTHORIZED THE ERAF PROPERTY TAX SHIFT CONSTITUTED A REIMBURSABLE STATE' MANDATE UNDER THE CALIFORNIA CONSTITUTION. STAFF RECOMMENDATION: That Council approve authorization to join amicus brief. Councilmember Mehaffey removed Item 2D from the Consent Calendar. Councilmember Mehaffey expressed c0ncems of about adding the City of Saratoga on the lawsuit. He indicated that it could cause retaliation from the State. Richard Taylor, City Attorney responded that whether the City of Saratoga joins the amicus brief the case will still go forward. MEHAFFEY moved to authorize participation in amicus brief,' seconded by WALTONSMITH and carried unanimously. 2E. ACCEPTANCE. OF NOTICE OF COMPLETION FROM REDWOOD PLUMBING CO., INC. FOR CIVIC CENTER HVAC SYSTEM. 'STREIT moved to accept Notice of Completion from Redwood Plumbing Co. Inc., seconded by BAKER and carried unanimously. 2F. APPROVAL OF PLANNING COMMISSION ACTION MINUTES OF MAY 24, 2000. STAFF RECOMMENDATION: That Council approve minutes as submitted. STREIT'moved action minutes of May 24~ 2000 be approved~ seconded by BAKER and carried unanimously. 4 City Council Minutes June 21, 2000 PUBLIC HEARINGS 3. APPROVE THE CITY BUDGET FOR FISCAL YEAR 2000-01 AND 2001-02. STAFF RECOMMENDATION: That Council adopt the following resolutions: mo Resolution amending the City's Classification Plan. Resolution implementing staffing changes and authorizing positions in the City service for FY 2000- 01. Resolution establishing the FY 2000-01 Appropriation Limit. Resolution establishing a schedule of fees. Resolution adopting the budget for FY 2000-01 and 2001-02 making appropriations and authorizing carryovers thereto and expenditures therefrom. Mary Jo Walker, Director of Administrative Services presented staff report. She indicated that the City adopts a two-year budget FY 2000-01 and 2001-02. She asked if the Council wanted her to give a brief overview of the proposed budget. Mayor Bogosian indicated that he felt it would be helpful to the :audience present tonight and residents watching at home if she made a presentation. Mary Jo Walker briefly explained some of the highlights in the proposed resolutions: Amending the Classification Plan: Abolishing the position of Leadworker and adding the positions of Park maintenance Worker III and Street Maintenance Worker III. In addition, the existing temporary positions of MIS Assistant, Recreation Program Coordinator, and Public Safety Officer are being added as limited term positiOns. The limited term positions would receive benefits, but are not permanent, and .would be reviewed annually by the City Council. Mary Jo mentioned one final change in the classification plan and that was concerning the recent resignation of a 3/4 time Planner. The Community Development Department requests that the position be increased to a full time position. Implementing Staffing Changes & Authorize Permanent Positions: This resolution would fund all positions Establishing the FY 2000-01 Appropriation Limit: This resolution set's the City's Appropriation (Gann) Limit for FY2000-01 at $20,977,606, which is 6.62% higher than last year's limit. Establishing a Schedule of Fees This resolution will set the fee schedule for the City for FY 2000-01. Mary Jo explained the few fee increases. City Council Minutes June 21,2000 Adopt Budget for FY 2000-01 and 2001-02 This resolution adopts the City's two-year budget of $18,450,519 and $29,754,723 and establishes the policy for the use of carryover of reserve funds. Mary Jo explained the changes that were requested by Council from the last budget presentation.- Mayor Bogosian opened the public heating at 8:11 p.m. and invited any public input. Seeing none Mayor Bogosian closed the public hearing at 8:11 p.m. Councilmember Baker expressed concerns regarding the new fee for accessory structure of $500.0o. Mayor Bogosian also was concerned about the new fee; he felt it could be seen as unfair fee. James Walgren, Director of Community Development explained to Council that it was only imposed after he made discretionary approval. He also reassured the Council that the occasions where this fee would be imposed happen very infrequently and he goes by a list of criteria that the project has to meet. Councilmember Streit indicated that the Council should trust the judgment of the Community Development Director and pass the fee. Mayor Bogosian noted that the agreement between the City of Saratoga and the Chamber of Commerce still has not been signed. The agreement spelled out a list of expectations the City wanted them lo do and the Chamber did not agree with it. He feels that the additional $6400 allocated for the Chamber should be reinstated back to $3400 until we have a signed agreement. Asked Mary Jo Walker if the budget could be adjusted with that correction. Mayor Bogosain also wanted to know the status on the volunteer recognition dinner. Bi'll Norton, Interim City Manager noted that $5000 was budgeted for this event. TITLE OF RESOLUTION 85-9.121 A RESOLUTION OF THE CITY OF SARATOGA AMENDING THE CITY'S CLASSIFICATION PLAN STREIT moved to appove the Ci .ty's classification plan adding one additional full time planner, seconded by MEHAFFEY and carried unanimously. City Council Minutes June 21, 2000 TITLE OF RESOLUTION 85-9.122 A RESOLUTION OF THE CITY OF SARATOGA IMPLEMENTING A REORGANIZATION PLAN AND AUTHORIZING PERMANENT POSITIONS IN CITY SERVICE STREIT moved to approve resolution with adjustments to include one additional full-time planner, seconded by WALTONSMITH and carried unanimously. TITLE OF RESOLUTION 00-035 A RESOLUTION OF THE CITY OF SARATOGA ESTABLISHING THE FISCAL YEAR 2000-01 APPROPRIATION LIMIT FOR THE CITY OF SARATOGA MEHAFFEY moved to approve the appropriation limit for FY 2000-01, seconded by STREIT and carried unanimously. TITLE OF RESOLUTION 00-034 RESOLUTION OF THE CITY OF SARATOGA ESTABLISHING A SCHEDULE OF FEES BOGOSIAN moved to approve the schedule of fees, seconded' by MEHAFFEY and carried unanimously. TITLE OF RESOLUTION 00-038 A RESOLUTION OF THE CITY OF SARATOGA ADOPTING THE BUDGET FOR FY 2000-01 & 2001-02, MAKING APPROPRIATIONS, AND AUTHORIZING CARRYOVERS THERETO AND EXPENDITURES THEREFROM STREIT moved to approve the budget with the additional funding for one full time planner~ $5000 for the volunteer recognition dinner~ and removing $6600 from the funds allocated for the Chamber of Commerce~ seconded by BAKER and carried unanimously. Mayor Bogosian thanked Mary Jo Walker, Director of Administrative Services for all the hard work she did to complete the City's budget. 7 City Council Minutes . June 21, 2000 APPROVAL OF ENGINEER'S REPORT AND CONFIRMATION OF ASSESSMENTS FOR FY 00-01. STAFF RECOMMENDATION: That 'Council adopt resolution ordering the Improvements and Confirming the Diagram and Assessments for FY 00-01. TITLE OF RESOLUTION 00-036 A RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENT. John Cherbone, Director of Public Works presented staff report indicating that this was the. final resolution completing the' renewal of the Landscaping and Lighting District LLA-1. He also noted that the only change was the indirect costs were reduced from $20,754,00 to $10,000.00, which was reflected in the Engineer's Report. Mayor Bogosian opened the public hearing at 8:47 p.m. and invited any public input. Seeing none Mayor-Bogosian closed the public hearing at 8:47 p.m. WALTONSMITH moved to approve the resolution, seconded by STREIT and carried unanimously. .OLD BUSINESS' None NEW BUSINESS o ADOPT RESOLUTION CALLING A GENERAL MUNICIPAL ELECTION FOR NOVEMBER 7, 2000, SUBMITTING A MEASURE FOR VOTER CONSIDERATION, AND REQUESTING SERVICES OF COUNTY REGISTRAR OF VOTERS. RECOMMENDED ACTION: The Council approve resolution. Cathleen Boyer, City Clerk presented Staff report explaining that Council needs to approve the resolution in order for the City to call an election in November. Councilmember Streit indicated that he is opposed of the moratorium and would like two separate resolutions, one for the calling of the election and the other placing the measure on the ballot. Richard Taylor, City Attorney, indicated that it would be appropriate if two separate resolutions were done. He noted that there would have to be two separate motions for the approval'of the resolutions. City Council Minutes June 21, 2000 o TITLE OF RESOLUTION 00-039 RESOLUTION OF THE CITY OF SARATOGA ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SARATOGA ON NOVEMBER 7, 2000; FOR THE ELECTION OF CERTAIN OFFICERS; REQUESTING THE SERVICES OF THE REGISTRAR OF VOTERS; REQUESTING CONSOLIDATION OF ELECTIONS AND SPECIFYING CERTAIN PROCEDURES FOR THE CONSOLIDATION OF ELECTIONS AND DETERMINING TO LEVY THE COST OF CANDIDATES' STATEMENTS; REQUIRING PAYMENT OF CANDIDATES' FILING FEES; AND PROVIDING FOR GIVING NOTICE OF ELECTION. BAKER m6ved to approve resolution calling a general municipal election for November 7~ 2000, seconded by STREIT and carried unanimously. TITLE OF RESOLUTION 00-040 RESOLUTION OFTHE CITY OF SARATOGA AMENDING RESOLUTION 00-040 TO PLACE A MEASURE ON THE BALLOT FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SARATOGA ON NOVEMBER 7, 2000. BAKER moved to approve resolution placing a measure on the ballot, seconded by MEHAFFEY and carried 4-1 with STREIT voting no. APPROVAL OF UPDATED CITY OF SARATOGA PURCHASING PROCEDURES MANUAL. RECOMMENDED ACTION: That Council approve procedure manual. Allen Rotten, Finance Commission Member, indicated that the Finance Commission fully supported the new Purchasing Procedure manual. Mary Jo Walker, Director of Administrative Services presented Staff report. Under the direction of the Finance Commission, the Administrative Services Department updated the City's Purchasing Procedures manual with the help of a MBA student, staff members, and the Finance Commission. Mary Jo described the three types of purchasing processes and explained the highlight of changes from the existing procedures manual. She mentioned that the proposed approval limits be increased as follows: No quotes necessary up to $500; Informal bids between $500-$20,000; and Formal bids over $20,000. She also explained the proposed increases in the signature authority limits as follows: Department head or designate up to $1,000; Administrative Services Director $1,000-$5,000; City Manager $5,000-$10,000; City Council over $10,000.She also mentioned that the new manual allows the use of authorized City credit cards. City Council Minutes June 21, 2000 Councilmember Waltonsmith questioned if the City had a policy using credit cards on the web and the telephone. Mary Jo Walker said there was no current policy but she will insert one into the Purchasing Manual. - 'Council agreed to approve the procedure manual. No motion needed only direction to staff t0 come back July 19, 2000 with proposed changes to the City Code. AUTHORIZE CITY MANAGER TO EXECUTE JOINT POWERS AGREEMENT FOR ANIMAL CONTROL SERVICES RECOMMENDED ACTION: · That Council approve agreement. Bill Norton, Interim City Manager indicated that on July 1, 2001 the Humane Society would become an "adoption only" agency. There are eight other cities in this County that will to sign a joint p-owers authority agreement for animal control services. Paula Reeve, Senior Administrative Analyst presented the staff report. On July 1, 1999 the State of California enacted SB NO. 1785 which required longer holding periods for animals before being euthanized. Subsequently, the Board of Directors of the Humane Society decided that due to the additional requirements imposed by SB 1785, it would no longer provide anima} control services (field, sheltering, licensing) to local cities in the County. During the past year Saratoga and eight other Santa Clara County cities have met to form a JPA. The purpose of the JPA agreement is to create an Authority to provide for the member agencies to own, operate, manage, operate and maintain facilities;' to appoint and employ personnel, to implement the financing, acquisition and construction of facilities; and to issue and repay revenue bonds. The JPA will also provide animal field, sheltering, medical, and dead animal pick-up services. The JPA would like to purchase the existing building currently owned and operated by the Humane Society. Mayor.Bogosain expressed concerns on staffing the facility if indeed the JPA was able to buy the building from the Humane Society. Paula Reeve noted that she sees a smooth transition between the staff currently employed by the Humane Society and future employment with the JPA. Ms. Reeve noted that is one reason why the JPA needs to expedite the process of the agreement so the current staff at the Humane Society know they have job security and do not look for employment elsewhere. BAKER moved to approve agreement for animal control services, seconded by WALTONSMITH and carried unanimously. June 21,2000 City Council Minutes ADOPT RESOLUTION DECLARING WEEDS AND BRUSH A PUBLIC NUISANCE AND SET A PUBLIC HEARING. RECOMMENDED ACTION: That Council approve resolution. TITLE OF RESOLUTION 00-037 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING WEEDS AND BRUSH GROWING ON CERTAIN DESCRIBED PROPERTY TO BE A PUBLIC NUISANCE AND SETTING A PUBLIC HEARING BAKER moved to approve resolution declaring weeds and brush a nuisance, seconded by WALTONSMITH and carried unanimously. FUNDING FOR LOCAL STREETS FROM STATE ~ CENT SALES TAX. RECOMMENDED ACTION: That Council authorize City Manager to seek funding for City Improvements Projects. John Cherbone, Director of Public Works presented staff report. He indicated that the Silicon Valley Manufacturing Group was streamlining the proPOsed ballot measure for the November 7, 2000 election. The ½ cent sales tax will sunset in 2006 and the Manufacturing Group would like it extended 20 more years ending in 2026. This could mean that the City of Saratoga could receive $221,000.00 per year for local street improvement projects. Mr. Cherbone encouraged Council to write a letter to Mayor Jane Kennedy, City of Campbell and the Valley Transportation Authority endorsing the measure. Mayor Stan Bogosian gave direction to Bill Norton, Interim City Manager to write a letter to Blanca Alvarado, Chairperson/Board of Directors Valley Transportation Authority, endorsing the placement of a ballot measure to extend the Measure A/B 1/2 sales tax for an additional 20 years. CITY COUNCIL ITEMS Councilmember Streit questioned the status of KSAR's progress in updating the camera system in the Adult Day Center. Bill Norton, Interim City Manager responded that he would call KSAR and report back to Council. 3_1 City Council Minutes June 21, 2000 CounCilmember Streit mentioned that this year's parade which happens in conjunction with Celebrate Saratoga would not take place unless it has a chairperson. The group has money but can't see to find anyone who wants to chair the parade this year. Councilmember Waltonsmith wanted to congratulate John Cherbone on his new position and inquired about the outcome of the Saratogan survey. Bill Norton, City Manager indicated that John Cherbone's new position and a report on the survey results were scheduled to be on the July 5th agenda. CounCilmember Mehaffey requested that the American flag in front of Civic Center be replaced. He also expressed concerns about why sheets 0fplastic have been on the hillside, where 4th Street T's into Canyon View Drive, for several months. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT There being no further business, the Mayor declared the meeting adjourned at 9:55 p.m. Respec. tfully submitted, Cathleen Boyer City Clerk- 12 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO.: MEETING DATE: ORIGINATING DEPT: July 5, 2000 Community Development AGENDA ITEM: CITY MANAGER:~ PREPARED BY: James Walgren, Director SUBJECT: planning Commission Actions, June 28, 2000 RECOMMENDED ACTION: REPORT SUMMARY: FISCAL IMPACT: CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: ALTERNATIVE ACTION: FOLLOW-UP ACTION: ADVERTISING~ NOTICING AND PUBLIC CONTACT: Note and file. Attached are the Planning Commission action minutes of June 28, 2000. None None None None None ATTACHMENTS: Action minutes. ACTION MINUTES SARATOGA PLANNING COMMISSION DATE: PLACE: TYPE: Wednesday, June 28, 2000 - 7:30 p.m. Council Chambers/Civic Theater, 13777 Fruirvale Avenue, Saratoga, CA Regular Meeting ROLL CALL PRESENT: ABSENT: STAFF: Commissioners Barry, Bernald, Jackman, Kurasch and Chairman Page Commissioners Patrick and Roupe Director Walgren, Planner Pearson and Minutes Clerk Swanson PLEDGE OF ALLEGIANCE MINUTES - June 14, 2000 ORAL COMMUNICATIONS REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on June 23, 2000. TECHNICAL CORKECTIONS TO PACKET CONSENT CALENDAR GPA-00-001 - CITY OF SARATOGA; Saratoga Community Devdopment Department staff is updating the Circulation and Scenic Highway Element of the City's General Plan. The document will act as the City's long-range traffic management plan. The update is intended to assess existing traffic conditions and to develop a goals and policies document to address changed conditions. The Planning Commission has scheduled this meeting to continue to solicit public input. A recommendation towards adopting the Element will then be forwarded to the City Council for final consideration. An environmental initial study and subsequent Negative Declaration have been prepared for the project pursuant to the requirements of the California Environmental Quality Act. (CONTINUED TO A DATE UNCERTAIN) CONTINUANCE APPROVED 5-0. o DR-00-016 (503-27-061) - MARKHOVSKY, 14250 Paul Avenue; Request for Design Review approval for the addition of 684 square feet to the existing first floor and the addition of a 549 square foot second story to an existing 1,413 square foot, single story residence. Total floor area proposed is 2,646 square feet. Maximum height proposed is 23 feet. The parcel is 7,500 square feet and is located within an R-l-10, 000 zoning district. APPROVED 5-0. PLANI(/ING COMMISSION ACTION MINUTES ,. JUNE 28, 2000 PAGE2 PUBLIC HEARINGS If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in 'this agenda, or in written correspondence delivered to the Saratoga Planning Commission at, or prior to, the pubhc hearing. DR-99-003.1 8z UP-99-002.1 (517-15-012 8r 517-15-013) - VII I A MONTALVO, 15400 Montalvo Road; Request for Modification of an approved project to allow for changes in the grading plan associated with the construction of 10 artist cottages and a common building. The approved quantities are 1,200 cubic yards of cut and 1,200 cubic yards of fill. The proposed quantities are 2,967 cubic yards of cut and 2,860 cubic yards of fill. The 10-acre site is located within an R-l-40, 000 zoning district. (CONTINUED FROM 6/14/00) DR-99-003.1 APPROVED 3-2 (COMMISSIONERS BARRY AND KURASCH OPPOSED). UP-99-002.1 APPROVED 5-0. SD-99-003, UP-00-001 tsr GPA-00-001 (517-13-018, 517-13-019, 517-12-001) - SOBRATO DEVELOPMENT COMPANY and the SARATOGA CEMETERY DISTRICT, 14800 Bohlman Road (site of the former Sisters of Notre Dame de Namur) and 14766 Oak Street (Madronia Cemetery); Request for Tentative Map approval for the subdivision of the 23.5 acre site into 11 lots ranging in size from 6.2 acres to 40,913 square feet. Minor road widening and the development of a sidewalk along Bohlrnan Road are proposed. Use Permit approval is requested to transfer two acres to the Saratoga Cemetery District for the expansion of the Madronia Cemetery. A General Plan Amendment is necessary to change the General Plan designation from Quasi-Public Facilities to Residential-Very Low Density. The site is located within an R-i-40,000 zoning district. An environmental initial study and subsequent Negative Declaration have been prepared for the project pursuant to the requirements of the California Environmental Quality Act. (CONTINUED FROM 5/24/00) CONTINUED 5-0 TO 7/12/00. DR-98-031 (503-78-004) - CHAo, 21888 vma Oaks Lane; Request for Design Review approval for the construction of a new two-story 5,832 square foot residence on a vacant lot. Maximum height proposed is 26 feet. The parcel is 43,996 square feet and is located within a Hillside Residential zoning district. CONTINUED 5-0 TO 7/12/00. DR-00-015 8r SUP-00-001 (397-26-002) - RAISSI, 14195 Saratoga Avenue; Request for Design Review approval for the demolition of an existing 742 square foot residence and the construction of a new 3,030 square foot, two-story residence with an 820 square foot basement and a 651 square foot detached garage. Second-unit Use Permit approval is also requested to allow a 663 square foot second dwelling. The site is 21,780 square feet and is located within an R-1-12,500 zoning district. CONTINUED 5-0 TO 7/12/00. PLANNING COMMISSION ACTION MINUTES JUNE 28, 2000 PAGE3 DR-00-017 (386-47-030) - SUN/HUANG, 19172 Brockton Lane; Request for Design Review approval for the addition of a 722 square foot second story to an existing single story structure on · a corner lot. The existing structure is 2,630 square feet, and the proposed addition is 741 square feet at a maximum height of 24 feet. The 13,000 square foot site is located within an R-1-12,500 zoning district. CONTINUED 5-0 TO 7/12/00. DIRECTOR ITEMS - Rescheduling Circulation Element update - Housing Element update - Wirdess Communications update COMMISSION ITEMS - Consideration of August schedule COMMUNICATIONS WRI'I-FEN -- City Council minutes for meetings of May 31 and June 7, 2000 - Notices for regular Planning Commission meeting of July 12, 2000 - Notice from Midpeninsula Regional Open Space District announcing a public meeting for review of the District's Trail Use Policy ADJOURNMENT AT 12:30 A.M. TO NEXT MEETING - Wednesday, July 12, 2000, Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA SARATOGA CITY COUNCIL EXECUTIVE sUMMARY NO. MEETING DATE: July 5, 2000 ORIGINATING DEPT: City Clerk AGENDA ITEM (.~ CITY MANAGER: ~,~2~~ PREPARED BY: City Attorney SUBJECT: Authorization of City Council Members to Draft Arguments For or Against the November 7, 2000 Ballot Measure Conceming the Moratorium on Residential Uses of Commercially Designated Land and Selection of Letter Designation for Ballot Measure RECOMMENDED ACTIONS: 1) Move to authorize specified Council members to draft arguments for and/or against the November 7, 2000 ballot measureConceming the moratorium on residential uses of commercially designated land. 2) Adopt a resolution requesting County to assign a specific letter to the November 7, 2000 ballot measure concerning the moratorium on residential uses of commercially designated land. STAFF REPORT: At its meeting of June 21, 2000 the City Council placed on the November 7, 2000 ballot a measure concerning the moratorium on residential uses of commercially designated land. As a result the Council now has the opportunity to designate one or more Council members to draft arguments concerning the measure. In addition, the County elections official has indicated that the City may be able to select the letter to be applied to the measure on the ballot (i.e., "Measure A"); the attached resolution would make such a request. Each of these issues is discussed below. Ballot Arguments The state Elections Code provides that arguments for or against a local ballot measure may be filed by (1) the City Council as a whole, (2) one or more individual members of the'City Council authorized by the City Council, (3) any individual voter eligible to vote on the measure, (4) a bona fide association of citizens, or (5) a combination of voters and citizens. (Elections Code section 9282.) If more than one argument is submitted for or against a measure, the City Clerk must select one argument and must give first priority to arguments submitted by the City Council or individual members of the Council authorized by the Council. (Elections Code section 9287.) Arguments and rebuttals to those arguments are distributed with the sample ballot. If the City Council wishes to have the sample ballot inclUde arguments by the Council or by individual members of the Council for or against the measure, the Council must elect to file such an argument as the Council or to authorize one or more members of the Council to file arguments. The Council also could authorize one or members to file arguments in support of the measure and one or more other members to file arguments against the measure. If the Council chooses to not file an argument or to not authorize specific Council members to file an argument, then individual voters or citizen associations would be eligible to have an argument on the ballot (under this option Council members would be free to file arguments as individuals or as members of such organizations but would not receive priority as Council members in the event that multiple arguments are filed). The authorization, if any, may be made by motion approved by the Council. Measure Designation The County elections official designates each local ballot measure with a letter. At times, there is a choice of letters. For this election, the County elections official has indicated that she may be able to accommodate a request by the City for a particular letter designation. If the Council wishes to request a particular letter, the attached resolution would make that request. Prior to adopting the resolution the Council would need to select a letter to be inserted in the resolution. FISCAL IMPACTS: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice for this meeting. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): If the Council does not choose to file an argument or to authorize specific Council members to file an argument then voters or citizens associations may file arguments. 2 If the Council does not requ.est a particular letter designation for the ballot measure, the County elections official would not consider the City's request in selecting the alphabetical designation for the measure. FOLLOW UP ACTIONS: The City Clerk will accept and process ballot arguments in accordance with Council direction. The City Clerk will transmit the request for a · particular letter designation to the County elections official. ATTACHMENTS: *Resolution requesting designation for ballot measure. PSSARATOGAXFORMSXBaIIot Argument Staff Report. DOC RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REQUESTING COUNTY TO ASSIGN A SPECIFIC LETTER TO THE NOVEMBER 7, 2000 BALLOT MEASURE CONCERNING THE MORATORIUM ON RESIDENTIAL USES OF COMMERCIALLY DESIGNATED LAND WHEREAS, on June 21, 2000 the City Council approved Resolution 00-040 to place a measure on the ballot for the November 7, 2000 General Municipal Election; and WHEREAS, the City Council respectfully request that the County consider designating this measure as Measure __. NOW, THEREFORE BE IT RESOLVED, that the City of Council submits the specific letter request in the attached Exhibit A. Passed and adopted at a regular meeting of the City Council 1 of the City of Saratoga on the 5t~ day of July, 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: MAYOR ATTEST: CITY CLERK Registrar of Voters County of Santa Clara Attn: Shanngn Bushey 1555 Berger Drive Building 2 San Jose CA 95112 RE: MEASURE LETTER CITY OF SARATOGA Dear Ms. Bushey: The City Council of the City of Saratoga would like to request the letter" "be assigned to the measure concerning the moratorium on land uses for the November 7, 2000 ballot. Sincerely, Stan Bogosian, Mayor City of Saratoga EXHIBIT A SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: July 5, 2000 ORIGINATING DEPT: Administrative Services AGENDA ITEM CITY MANAGER: SUBJECT: Presentation by Pacific Gas & Electric Company on Power Outages RECOMMENDED ACTION(S): Accept oral report by Pacific Gas & Electric Company regarding the recent power outages in Saratoga. REPORT SUMMARY: Two representatives from Pacific Gas & Electric Company will make a presentation to the City Council regarding power outages. Ms. Drina Collins is from the Public Affairs Office and Mr. Bill Mitchell is the Emergency Coordinator for the Saratoga area. FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None FOLLOW UP ACTION(S): None ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: None EXECUTIVE SUMMARY NO. MEETING DATE: June'7, 2000 ORIGINATING DEPT.: City Manager SARATOGA CITY COUNCIL AGENDA ITEM: ~ CITY MANAGER: ?]~ ~/ ~ ~'~L / PREPARED BY: City Clerk SUBJECT: PRESENTATION ON TRAFFIC RELIEF INITIATIVE RECOMMENDED MOTION: Accept oral report by Silicon Valley Manufacturing Group regarding traffic relief initiative. REPORT SUMMARY: Carl Guardino, President and CEO/Silicon Valley Manufacturing Group will make a presentation to the City Council regarding their endorsement urging the Board of Supervisors to place a traffic relief initiative on the November 7, 2000 ballot. FISCAL IMPACT: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the Council agenda. CONSEQUENCES OF NOT ACTING ON MOTION: N/A FOLLOW UP ACTIONS: N/A ATTACHMENTS: None. EXECUTIVE SUMMARY NO. MEETING DATE: June 21, 2000 ORIGINATING DEPT: City Manager SARATOGA CITY COUNCIL / AGENDA ITEM q CITY MANAGER: '~ ~_.e~_....~ ~ PREPARED BY: Asst. to City Mgr. SUBJECT: RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH THE SARATOGA CHAMBER OF COMMERCE. RECOMMENDED MOTION: Approve resolution, authorizing agreement. REPORT SUMMARY: The attached resolution authorizes a one (1) year agreement between the City of Saratoga and the Saratoga Chamber of Commerce. The agreement requires that the Chamber provide for services to promote business and attract business patrons to the City of Saratoga, promote the City as a center for arts, culture, entertainment and fine dining, conduct an annual celebration of the City of Saratoga known as "Celebrate Saratoga", act as a center for tourism and to respond to general questions about the City. In addition, one section has been added to the services that have been previously providedln agreements in the past: to work with the City Manager or City Manager's designee to retain and recruit new businesses to the City. This would complement the economic development coordinator position that is planned for in the draft budget. There is no reporting requirement in the agreement to determine effectiveness of retention and recruitment efforts, as the Chamber Board preferred not to include this provision. FISCAL IMPACT: The City provides the current building, at which the Chamber is located (20460 Saratoga-Los Gatos Road), and rents this property to the Chamber at $1 per year. In addition, the City agrees to pay the Chamber the sum of $10,000 annually. This is an increase of $6,600 per year over the prior amount that was established in 1996. The reason for this increase is to provide for the additional responsibilities of the Chamber for retention and recruitment, and to reflect better the costs of responding to tourists and general questions about the City. The Council should also be aware that a recent pest control report on the building reveals that approximately $10,000 is needed to repair and upgrade the structure. ADVERTISING, NOTICING AND PUBLIC CONTACT: None. CONSEQUENCES OF NOT ACTING ON MOTION: The failure to have a contract with the Chamber may cause the Chamber to stop providing services that it has done in the past, and may require the City to ALTERNATE ACTIONS: Direct staffto return at a future meeting with a revised agreement if this agreement is not satisfactory to the Council. In the alternate, the Council could continue with the Saratoga Chamber of Commerce as in the past three years providing funding at the current level of $3,400 per year without an agreement. FOLLOW UP ACTIONS: Execution of agreement. ATTACHMENTS: Draft agreement. AGREEMENT The City of. Saratoga, hereinafter called the "CITY" hereby retains the Saratoga Chamber of Commercei hereinafter called "CHAMBER" to furnish services, within its budget, which promote business and attract business patrons to the city of Saratoga upon the following terms and conditions: I. SERVICES: CHAMBER is to act as a "general resource" for CITY in providing information assistance and literature to people wishing to establish businesses in Saratoga and to attract potential customers to Saratoga to frequent existing businesses. CHAMBER is to promote Saratoga Businesses and CITY of Saratoga as a center for the arts, culture, entertainment and fine dining. Co CHAMBER is to work in conjunction with bay area public relations and business promotion agencies in Santa Clara County to place the CHAMBER's literature promoting Saratoga as set forth in Section I B. In addition' to the performance of services as set forth above, CHAMBER is to devote a majority of the resources provided by CITY towards its efforts in advertising and promoting the CITY to the surrounding bay area communities as well as to the local residents. CHAMBER is to coordinate, promote and conduct an annual celebration of the CITY of Saratoga by jointly sponsoring and/or coordinating with CITY a series of events for the general enj°yment of the community. Fo cHAMBER is to work with the City Manager or City Manager's Designee to retain and recruit new businesses in the CITY. Go The CHAMBER is to. act as liaison between the CITY and businesses to resolve issues of non-compliance with CITY codes or policies, when requested by the CITY. II PAYMENT AND ASSISTANCE: In consideration for providing aforementioned services contained in Section I A .through D, CITY agrees to pay the CHAMBER the sum of $10,000.00 annually. Bo For conducting and promoting annual community events as set forth in Section I E, CITY agrees to provide appropriate in-kind services such as street barricades and street sweeping, and to provide liability coverage for all jointly sponsored events to the extent allowed under its' coverage agreement with ABAG PLAN Corporation. Requests for such services-are to be submitted to CITY annually by CHAMBER no later than the 15a' business day of April. III IV V Co The CHAMBER will receive a one (1) year lease of the use of the CITY-owned building at the current rate of $1.00 per year to continue services as the designated Tourist and Information Center for the CITY of Saratoga located at 20460 Saratoga- Los Gatos Rd., Saratoga, California REPORTING: Bo TERM ' Ao CHAMBER is to provide copies of the CHAMBER Board of Directors & Treasurer's reports to the CITY on a monthly basis. These reports will be mailed to the CITY in care of the City Manager. The CHAMBER will present a written summary of all key activities undertaken during the year at its annual meeting with the City Council. Bo The CITY may monitor sales taxes, business licenses, and new business annually to determine the effectiveness of the CHAMBER's retention of businesses and recruitment efforts. This agreement is effective for the period July 1, 2000 through June 30, 2001. This agreement may be extended for additional one-year periods through written mutual consent in the form of a subsequent Letter of Understanding executed by both parties. This agreement may be canceled by either party upon ninety- (90) calendar days written notice. GENERAL PROVISIONS: Bo Co Do CHAMBER is acting solely as an independent contractor to CITY and makes no claim to the contrary. CHAMBER agrees to defend, indemnify and hold harmless CITY from any claim of liability, which may arise out of CHAMBER activities funded wholly or in part by CITY, except for those events for which CITY acts as a joint sponsor. CHAMBER. agrees to provide CITY, upon reasonable notice, all invoices claims, vouchers, or requests for payment of any kind, which demonstrates CHAMBER, used CITY funds for their intended purposes. Any notice may be served upon CITY by delivering it in writing, addressed to the City Manager, 13777 Fruitvale Avenue, Saratoga, California 95070 and to CHAMBER by delivering it in writing, addressed to the Executive Director, 20460 Saratoga-Los Gatos Road Saratoga, California 95070. This constitutes the entire Agreement.between CITY and CHAMBER. the parties have executed this Agreement dated: FOR THE SARATOGA CHAMBER OF COMMERCE: IN WITNESS WHEREOF, ,2000. By~ President Pearl Medeiros FOR THE CITY OF sARAToGA: By: Mayor Stan Bogosian APPROVED. AS TO FORM: By: City Attomey, Richard S. Taylor, Esq. ATTEST: City Clerk, Cathleen A. Boyer, City of Saratoga, California SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO: MEETING DATE: ORIGINATING DEPT:. July 5, 2000 City Manager AGENDA ITEM: /{~) CITY MANAGER' L~ ~_~ ' PREPARED BY: Asst. to City Mgr. SUBJECT: ECONOMIC DEVELOPMENT EFFORTS IN SARATOGA VILLAGE AND GATEWAY. RECOMMENDED ACTION(S): It is recommended that the Council direct staff to: (1) begin a one-block clean up and minor ascetic improvements in the Village; (2) authorize hiring a landscape architect to prepare schematic plans for the Village; and (3) negotiate with property owners and prospective merchants, when opportunities arise, to seed business districts with destination-oriented merchants. REPORT SUMMARY: Background. At the March 15, 2000, City CoUncil meeting the Council directed staff to bring back recommendations regarding pro- active measures to improve business districts that have been in decline. On April 5, 2000, the Council heard a report from redevelopment attorney, David Madway. Mr. Madway explained the process and costs of establishing a redevelopment district, and recommended that the City retain a professional planning or economic/redevelopment firm if a redevelopment diStrict is to be pursued. On June 21, 2000, the Council approved the FY2000-2001 budget that contains funding for City economic development efforts including the Saratoga Village and the Gateway retail areas.' City staff have met over the last four months with representatives of the Saratoga Business and Development Council (SBDC) and a subcommittee thereof, to provide the framework for economic development initiatives to recommend to the City Council. Discussion The items discussed by the committee include: 1. Clean up °fpubliC areas and minor ascetic improvements; this work could be accomplished by City staff and include: (a) steam cleaning sidewalks and crosswalks, (b) eliminating architectural barriers and dilapidated street furniture and planters; (c) clean up and repainting of street light poles; and o (d) replacement of certain street trees which have excessive leaf and flower droppings. Conceptual design sketches and studies of Big Basin Way to provide both immediate and longer-term improvements. Landscape Architect, Paul Rodriguez, has provided a proposal, copy attached. Seeding the business district with 4-5 destination-oriented retail establishments. This concept requires the City to work with property owners, prospective merchants, and real estate agents. The objective would be to seed retail districts, which are in decline or have particularly difficult properties, with retail establishments that would provide increased foot- traffic to the district and sales and business license by the City. Two criteria would be required to qualify for City assistance: (a) demonstrated capability to provide advertising on a regional basis, i.e. nine Bay Area county area; and (b) ability to produce sales tax and business tax revenues which would repay the proposed investment by the City within five years. For example, one property in the Village has been vacant for six months. This property requires considerable renovation for structural, handicapped access, and tenant improvements. The property owner has a prospective tenant that would provide Bay Area advertising and revenue to the City estimated at approximately $10,000 annually. Because of the high cost of renovating the structure, the two parties to this transaction have not yet been able to agree on a lease. In this situation it would be beneficial to the City to provide assistance because it provides payback revenue to the City, and because it would provide foot-traffic to adjacent merchants and restaurants, providing ancillary revenue and strengthening the adjacent businesses. Furthermore, it begins building a core of strong merchants, which will come only if there are other strong merchants in the business district. Seed the business district with local-serving retail that would attract local shoppers back to the district. For example, several citizens have complained about the recent losses of a small hardware store and drug store in the Village. These stores have trouble paying in excess of $1.50/s.f. in lease payments, while property owners are asking $2.50 - $3.25/s.f. While these businesses could not compete with large chains, they could provide convenience items for shoppers who are not willing to travel longer distances, wait in long check-out lines, and who would be shopping in the district for other goods and services. They also may be helped by merchandizing affiliations, such as True Value and Ace (hardware) advertising. While this is a worthwhile investment to prevent blight and increase foot-traffic, the investment by the City would not provide business license and sales tax revenue to justify this as an investment with probable payback within a short term. · FISCAL IMpAcTs: There is adequate funding in the FY2000-2001 budget to do. a one-block trial in the Village of clean up efforts, and to hire a landscape architect to do schematic design work. If the Council directs staff to proceed on seeding. business districts, Proposals will be brought to the Council on a case-by-case basis for approval. Each'proposal will vary in cost depending upon size of the building, and the extent of code-required and tenant improvements. CONSEQUENCES OF NO ACTION BYCOUNCIL): The business districts will continue to decline and will.eventually become blighted, if not already now qualifying as blight. Sales and business-license tax Will not grow, and may decline, even in a rising economy. ALTERNATIVE ACTION(S): Direct staff to prepare a request for proposals for an economic/redevelopment study by a professional firm to determine the extent of bligh~ and recommend a course of action. FOLLOW UP ACTION(S): None. ADVERTISING, NOTICING AND PUBLIC ,CONTACT: None ATTACHMENTS: Letter from Landscape Architect, Paul Rodrigues. PAUL RODRIGUES Landscape Architect Garden Features Park Plsnni~ R~stio~] F~ciIIti~ Gain Dcsi~ Silo ~ve~pm~n~ Hist~ Evaluation & Repo~s Pc~pcc t Irr~t~n ~s~ & ~aluatt~n Piantint ~nsul~tlons Histo~c Gar~ June 15,2000 W'Kliam C.Norton City Manager City of Saratoga 13777 Fruitvale Avenue Saratoga, CA. 95070 Re: Vinage Landscape Improvements & Blaney Plaza Study Dear Mr. Norton As we discussed the other day, I'd be happy to work with you in preparing some design studies for Blaney Plaza and the sidewalk and Street Tr~e areas of Big Basin Way in Saratoga Village. I propose a scope of work based on the idea that some quick initial design sketches and studies will outline our goals and provide an opportunity to open a dialogue with the. City Council. We should probably diicuss this scop'e once. you've had a chance to review it before we finalize an agreement. It may be that this approach concludes that more than one phase is required.As the ideas develop we may be able to initiate both short term, immediate improvam, .ments and look at and develop ideas in more detail for longer longer ~ ~mprovements. I think that this is a really exciting project. I've already had a few ideas about plantings for Blaney Plaza and planting improvements for Big Basin Way. ' _ As I explained at our meeting, I have had experience in working on similar projects for the Town of Los Gatos, and I'm familiar with the requirements and standards which may be required for construction. I'm --" c~trrenfly working with the Ci.ty of Santa Cruz on various park & play- ground projects. I've worked for the University of California 'Santa Cruz and Stafiford University. I'm also quite familiar with the public re.view pro,cess, and expect to work carefully with you so that we can achieve the goals ota more beautiful Saratoga Village area. The following page outlines my proposed scope of work for each of the projects, and fees. Please consider this a draft proposal at this~pcoint. I'm ~luite flexible and would be happy to discuss van- 'ous approaches should you like to explore the possibilities further. Please d6n't hesitate to give me a call if you have any questions. I look forward to the possibility of working with you. Paul Rodrigues ASLA SARATOGA VILLAGE - 'STREETSCAPE/LANDSCAPE STUDIES june 2000 Schematic Design Design Studies 1. Carefully walk area, review old survey, development plans & photograph existing conditions 2.. Prepare base plan.% title blocks & other graphics 3. Develop sketches, design details and prepare written evaluation of problems,improvements 4. Meet'with staff to review options,- refine program and develop approach ( two meetings) 5. Prepare final Schematic Design Studies-.Plans & Illustrations of details, color one set 6. Prepare Schematic Design Cost Estimate 7. Presentation of Schematic Design Studies and/orpUblic review meeting (one meeting) Hours: 5.5 hfs 3.0 hfs 16.0 hfs 4.0 hr~ 12.0 hfs 2.0 hrs 2.0 hrs 44.5 hfs ~ $ 75.00 per hour TOTAL COST: $ 3,337.50 SARATOGA VILLAGE - BLANEY PLAZA LANDSCAPE STUDIES June 2000 Schematic Design Design Studies 1. Analyze site, review old development plans & photograph existing conditions 2. Prepare base, title blocks & other graphics 3. Develop .sketches, design details-and prepare written analysis of proposed improvement 4. Meet with staff to consider alternates, refine program and scope of work ( two meetings) 5. Prepare final Schematic De..~ign Sludy- Plan View, co]or one set of drawings 6. Prepare Schematic Design Cost Estimate 7. Presentation of Schemalic Design Studies and/or public review meeting (one meeting) 3.5 hrs 2.0 hrs 12.0 hfs 4.0 hrs 10.0 hm 2.0 hrs 2.0 hfs Hours: 35.5 hrs ~ $ 75.00 per hour TOTAL COST: $ 2,662.50 Additional reproduction costs, or'costs for sub-conSultants and additional meetings & coordination would be extra services. Estimate does not include time beyond the Schematic Design Phase. Once a more detailed scope of improvements are approved an estimate can be prepared. All estimates are based on an hourly rate of $ 75.00 per hour. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: July 5, 2000 ORIGINATING DEPT: Administrative Services AGENDA ITEM ~\ CITY MANAGER: ~~~)~?;1~' / ~ SUBJECT: Request for Proposal for Civic Center Master Plan RECOMMENDED ACTION(S): Approve the Request for Proposals (RFP) for the Civic Center Master Plan project, and adopt the attached Resolution making adjustments to the Fiscal Year 2000/01 budget. REPORT SUMMARY: Background On October 26, 1999, the City Council heard a presentation by Anderson Brule Architects detailing options for renovation of the Community Center and Senior Center. At that meeting, staff was directed to explore the option of building a new facility. At the March 21, 2000, City Council meeting, Anderson Brule presented a range of options for rebuilding the facility. Staff was directed at the March meeting to consider a broader vision for the Civic Center complex, and explore various alternatives to renovating and rebuilding the Civic Center complex before moving forward with improvements to the Community Center and Senior Center. The Request for Proposal The RFP, which is attached for your review, is intended to narrow the options for improving the Civic Center complex, so the City Council can evaluate more effectively the various recommendations. The RFP details four options for which the architect will be asked to develop site plans. Note that only site plan layouts are requested in the RFP; it does not request conceptual designs, roof line plans, or other more detailed architectural work. To control architectural fees, the RFP limits the number of site plans to one or two alternative site layouts for each option, for a maximum of eight site layouts. It also requires the architect to develop construction cost estimates, or ranges of estimates, for each option. The cost estimates will detail the cost for each facility in each option, so the City can glean a portion of one option and combine it with another. Options To further analyze the feasibility of different levels of renovation, staff is recommending four design options for which the architect will be asked to develop site plans. The options were designed to provide some direction to the architectural firms for a project as broad as this, but also allow the City Council a measure of flexibility to blend the recommendations from two or more options together. The first option calls for a new City Council Chambers and a new Gymnasium, and remodeling of the existing Community Center/Senior Center, Civic Theater and City Hall. The second option is the same as the first, but without a Gymnasium. The third option calls for demolishing and rebuilding the Community Center/Senior Center and building a new City Council Chambers, but no remodeling of other buildings. The last option assumes that the entire existing Civic Center complex will be demolished and rebuilt. The architect is asked to present the site layout plans to the City Council during a preliminary meeting when the plans are still in a "rough draft" state (50% submittal), and make a second presentation to the City Council when the site layout plans are in their final form (100% submittal). This allows the City Council to make any adjustments to the direction that the architect is taking before the project is complete. FISCAL IMPACTS: It is estimated that architectural services for the above options will cost between $15,000 and $30,000. Funds have not been appropriated for this project. The architectural design work that was completed for the Community Center and Senior Center by Anderson Brule Architects was funded by the Park Development Fund. This new project is much broader in scope, encompassing the entire Civic Center area, so it is not appropriate to use the Park Development Fund. It is recommended that the General Fund balance be used to fund this project, for an amount not to exceed $30,000. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The RFP will not be approved. ALTERNATIVE ACTION(S): Once comments made by the-City Council have been incorporated into the document, the RFP can be released. FOLLOW UP ACTION(S): Staff to distribute the RFP to architectural firms. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Attachment A - Resolution Making Adjustments to the Fiscal Year 2000/01 Budget Attachment B - Request for Proposals for Civic'Center Master Plan RESOLUTION NO. 01-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING ADJUSTMENTS TO THE FISCAL YEAR 2000/01 BUDGET WHEREAS, the City Council adopted Resolution No. 00-038, adopting the budget for Fiscal Years 2000/01 and 2001/02 on June 21, 2000; and WHEREAS, subsequent to the adoption of said Resolution, the City Manager has recommended further changes to the City's budget; and. WHEREAS, the City Council has considered the recommendations of the City Manager and believes that implementing these further changes will be in the best interests of the City. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves to increase contract services, representing the Interim City Manager's wages from March 1 through June 30. There are sufficient funds in the General Fund balance to support this cost. AND BE IT FURTHER RESOLVED, the above adjustments to the City of Saratoga's Fiscal Year 1999/00 budget will be made using the following entries: Increase Decrease 001-9010-622-40.10-0108 Civic Center Master Plan-Contract Services $30,000 001-0000-330-20.00 General Fund Balance 30,000 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 5th day of July, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk ATTACHMENT A Request For Proposals For Architectural Services For The Civic Center Master Plan Project AUGUST 2000 · ATTACHMENT B CITY OF SARATOGA REQUEST FOR PROPOSALS ARCHITECTURAL SERVICES FOR A NEW CIVIC CENTER MASTER PLAN AUGUST 2000 -Introduction The City of Saratoga is soliciting Proposals and Statements of Qualifications from qualified firms for providing Architectural services 'to develop site layout plans for the City's Civic Center area. The scope of this phase of the project is limited to potential site plans and estimated cost of the various options, and does not include conceptual drawings, building design, or other more detailed aspects of architectural services. Background The City of Saratoga has a Civic Center complex that contains four buildings: a Community Center/Senior Center, Civic Theater, City Hall and a Corporation Yard. The Community Center/Senior Center needs significant renovation and expansion, and it may be decided that it should be demolished and rebuilt. The Civic Theater also needs renovation, mostly inside the framework of the existing building, but the changing rooms at the back of the Theater need expansion. The Theater may also require some exterior renovation to complement the design of the other buildings. City Hall functions satisfactorily, but may also require some exterior renovation to complement the design of the other buildings. The Civic Theater functions as the City Council Chambers. This arrangement presents a number of problems, so a new City Council Chambers is being considered, either as a stand-alone building or incorporated into another building. A new Gymnasium is also being considered for the complex. Conceptual designs were preparedrecently for the Community Center/Senior Center, focusing on both remodeling and rebuilding the Center. Before moving ahead with the Community Center/Senior Center project, the City decided to look at the broader concept of its entire Civic Center complex and research the possibility of other civic improvements at the same time. Project Description - Elements The City of Saratoga wishes to remodel, expand, and possibly rebuild all, or portions of, the existing Civic Center complex located on the corner of Fruitvale and Allendale Avenues. The City would like to have site plans prepared based upon four different options for the complex. The first option calls for a new City Council Chambers and a new Gymnasium, and remodeling of the existing Community Center/Senior Center, Civic Theater and City Hall. The second option is the same as the first, but without a Gymnasium. -The third option calls for demolishing and rebuilding the Community Center/Senior Center and building a new City Council Chambers, but no remodeling of other buildings. The last option assumes that the entire, existing Civic Center complex will be demolished and rebuilt. O:\Alex\Libr'4~ Expansion\Civic Center RFP.doc Page 1 of 6 CITY OF SARATOGA REQUEST FOR PROPOSALS ARCHITECTURAL SERVICES FOR A NEW CMC CENTER MASTER PLAN AUGUST 2000 The various basic floor plan requirements for each proposed building are described as follows: COMMUNITY CENTER/SENIOR CENTER The core of the Community Center is approximately 30 years old; the Senior Center and Adult Day Care Center wings were added in the 1980s. The building is 16,471 square feet, and contains a preschool room, adult day care center, senior center, dance studio, multipurpose room and classrooms, a lobby/reception area, and staff offices. CITY COUNCIL CHAMBERS A new City Council Chambers is being considered, either as a stand-alone building or incorporated into an existing building. The Chambers should include the following amenities: · Theatre-style seating for 200 people · Council Dais · Audio/Visual Room for TV equipment · Bathrooms · Adjoining small conference room for Council members · Lobby GYMNASIUM A new Gymnasium is also being considered for the Civic Center Complex, and should contain: · Two full-size basketball courts · Lobby · Office · Storage room for sports equipment · Restrooms, but no showers or changing rooms CMC THEATER The Civic Theater is approximately 40 years old, and seats 301. The Theater needs significant renovation, mostly inside the framework of the existing building. The renovation work for the Theater is not within the scope of this Proposal, except for one improvement that would change the footprint of the Theater; expansion of the Theater to accommodate changing room for 40 performers. The dressing rooms are currently in a modular building at the back of the Theater and are inadequate. Some exterior renovation is also being considered in two of the options to complement the design of the other buildings in the complex. CITY HALL City Hall is a fairly modem building which functions satisfactorily, but two options call for some possible exterior renovation to complement the design of the other buildings. CORPORATION YARD If the City decides to undertake the complete renovation of the entire Civic Center (Option #4), it is p~)ssible that the Corporation Yard will need to be moved to a new location. O:\Alex\Libraty Expansion\Civic Center RFP.doc Page 2 of 6 CITY OF SARATOGA REQUEST FOR PROPOSALS ARCHITECTURAL SERVICES FOR A NEW CMC CENTER MASTER PLAN AUGUST 2000 Project Description - Packages To further analyze the feasibility of different levels of renovation, the City has compiled a group of design packages, each containing various levels of development. Option #1 - This option calls for a new City Council Chambers and a new Gymnasium, and remodeling of the existing Community Center/Senior Center, Civic Theater and City Hall. · Remodel and expand the Community Center/Senior Center · Build a new City Council Chambers · Build a new Gymnasium · Remodel the Civic Theater, interior and exterior · Remodel City Hall, exterior only OptiOn #2 - This Option is'the same as Option #1, but without a Gymnasium. Option #3 - This Option calls for demolishing and rebuilding the Community Center/Senior Center and building a new City Council Chambers, but no remodeling or rebuilding of other buildings. · Demolish and rebuild the Community Center/Senior Center · Build a new City.Council Chambers Option #4 - This Option assumes that the entire existing Civic Center complex will be demolished and rebuilt. The new complex would call for the following: · - Demolish and rebuild the Community Center/Senior Center Build a new City Council Chambers · Build a new Gymnasium · Demolish' and rebuild the Civic Theater · Demolish and rebuild City Hall · Possibly move the Corporation Yard to allow room for the new buildings Scope of Work Architect is to provide professional services related to the design of this project in accordance with all applicable codes and ordinances and to comply with appropriate standards of the industry. A description of the Services or tasks required of the architect is as follows: O:\Atex\Library Expansion\Civic Center RFP.doc Investigate and prepare one or two alternative site plans for each option, for a maximum of eight plans. Prepare the layouts in a 50% and 100% submittal for each alternative to each option. Present the conceptual plans to the City Council during a preliminary meeting for the 50% submittal and a second meeting for the 100% submittal for the options that the City Council approves to proceed with. Develop construction cost estimates, or ranges of estimates, for each option. The cost estimates should detail the cost for each facility in each option. Architectural fees. The City anticipates that these services will range between $15,000 and $30,000.~ Page 3 of 6 CITY OF SARATOGA REQUEST FOR PROPOSALS ARCHITECTURAL SERVICES FOR A NEW CIVIC CENTER MASTER PLAN AUGUST 2000 Selection Criteria 1. Ability in soliciting and managing input. 2. Commitment to listening and responding to client concerns and needs. 3. Experience with buildings of similar complexity and scale. 4. References from previous projects. 5. Understanding of project requirements, including potential challenges and opportunities. 6. Content, thoroughness and overall quality of the proposal, particularly in illuminating the architect's understanding of the task and scope of work. 7. Technical approach including how the architect will conduct the work required. 8. Ability to complete project in a timely manner as related to the current work-load of the firm. 9. Ability to provide written guarantee or assurances that the proposed team will be assigned to the project. 10. Architectural fees and estimated cost of services. Cost and Method of Payment Cost and method-of payment will be negotiated with the selected candidate. The City of Saratoga will make payments upon completed milestones to be negotiated with the successful candidate. Tentative Schedule for Proposal Process August 10 August 23 September 15 September 18- 30 October 6 October 18 October 20 Request for Proposal Issued Pre-bid Conference Proposals due Review proposals City interviews selected firms Firm selected and notified City of Saratoga issues contract and work is initiated Proposal Instructions and Format Architects interested in providing these services to the City of Saratoga should prepare a proposal of no more than 20 pages that includes: Cover Letter. Firm name, address, phone number and contact person regarding the proposal should be clear. In addition, please provide a brief firm history including the architect's current permanent staff size and how that staff's size has changed in the past five years. Firm Qualifications. Areas of expertise of permanent staff and the scope of services that can be provided by the finn without the services of an outside architect under the architect's direction. List relevant experience, including description and photograph or rendering of each project, role of each professional for that project, scope of responsibility, and the date completed. O:\Alex\Library Expansion\Civic Cemer RFP.doc Page 4 of 6 CITY OF SARATOGA REQUEST FOR PROPOSALS ARCHITECTURAL SERVICES FOR A NEW CMC CENTER MASTER PLAN AUGUST 2000 %¸. Key Personnel. Proposed project management structure, including the project manager and individuals who will be assigned to the project and sub-contractors (if any). There can be no change of key personnel once the proposal is submitted without the prior approval of the City. D0 Project Workplan. A description of project understanding, detailed project approach, and methodology. List specific tasks and any specific considerations or options. Identify particular challenges or opportunities associated with this project. References. At least 3 recent (within the last 3 years) client references for whom the architect has performed relevant work. References should include name, rifle, organization or agency name, phone number, address and a brief description of the project. F. Fees and-Costs. Architectural fees and projected total cost of the project. Pre-Bid Conference In order to answer questions and collect feedback, an opportunity to meet in advance of the proposal deadline has been arranged. There will be a short introductory presentation and tours of both the inside and outside of the current civic center. Attendance is mandatory. · XX?nen: -. Where: · WhO: August 23, 2000 City Hall, Administrative Conference Room, 13777 Fruitvale Avenue, Saratoga, CA 95070 Open to all interested in submitting proposals; City staff involved in the project will be on · hand. Deadline for Proposals Questions about this RFp and the project should be brought to the Pre-Bid Conference for discussion. Questions after that date or about the proposal process can be directed to Mary Jo Walker, Director of Administrative Services, at (408) 868-1212 or via'email at MJWalker~saratoga.ca.us · Fifteen (15)_ copies of the proposal should be submitted by September 15 to: Mary Jo Walker Administrative Services Director City of Saratoga ' 13777 Fruitvale Avenue -Saratoga, CA 95070 Proposals arriving late or as a fax transmission are unacceptable and will not be considered. O:\Alex\Libvary Expansion\Civic Center RFP.doc Page 5 of 6 CITY OF SARATOGA REQUEST FOR PROPOSALS ARCHITECTURAL SERVICES FOR A NEW CMC CENTER MASTER PLAN AUGUST 2000 General Terms and Conditions 1. The City reserves the right to reject any and all proposals. The City reserves the right to modify the scope of the project at any time based on the best interests of the City. o All documents, drawings and findings (regardless of format) that are associated with this study shall be the property of the City of Saratoga. 4. Proposals shall remain effective for 90 days beyond the submitted date. Architect agreement will be the City's standard Consulting Service Agreement, which will be available at the pre-bid conference on August 23. Architect's attention is directed to the liability indemnification requirements contained in the standard form City Consulting Service Agreement. O:\?dex\lAbrary Expansion\Civic Center RFP.doc Page 6 of 6 SARATOGA CITY COUNCIL EXECUTIVE suMMARy NO. MEETING DATE: July 5, 2000 ORIGINATING DEPT: City Manager's Office AGENDA ITEM CITY MANAGER: DEPT. HEAD: SUBJECT: Results of the Saratogan Survey RECOMMENDED ACTION(S): Accept the report. REPORT SUMMARY: The Saratogan newsletter, which was mailed to all residents in May, contained a tear-off survey regarding playfields and the uses which residents would like to see for the Heritage Orchard. The City received 1069 responses, or approximately 10%, which is a very good response rate. Following is a summary of the responses: 1. Does Saratoga need a publicly financed recreational facility for organized sports? Yes - 239 (22 %) No - 767 (72 %) No Answer - 63 (6 %) 2. Which facilities does Saratoga need? (Please rank in order of need 1 - 3 or none) Voted gl Voted #2 Voted #3 None 473 (44 %) Soccer Field 142 (13%) 60 (6%) 21 (2%) Baseball Field 47 (4%) 94 (9%) 53 (5%) Gymnasium 76 (7%) 32 (3%) 71 (7%) 3. Do you support the Heritage Orchard's use as an active educational orchard/garden? Yes - 852 (80%) No - 185 (17%) No Answer - 32 (3%) Do you support conversion of the Heritage Orchard to a public recreational facility for organized sports? No - 924 (86%) No Answer - 12 (1%) Yes - 133 (13%) If yes, how much? Of the 133 Yes votes: 19% voted for 25% 32 % voted for 50 % 20 % voted for 75 % 25% voted for 100% 4 % had no answer Would you support a publicly-financed bond measure to purchase property for public recreation facilities/playfields for organized sports? Yes - 304 (28 %) FISCAL IMPACTS: No - 714 (67%) None at this time. No Answer - 51 (5%) CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None. ALTERNATIVE ACTION(S): Direct staff to return to the City Council with a proposal for professional polling or, alternatively, direct staff to proceed with playfield development. FOLLOW UP ACTION(S): Publish the results in the next issue of the Saratogan. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Tear-Off Survey Heritage Orchard Survey Comments CITY OF SARATOGA Survey Comments · · · · · · · · · · · · Saratoga does not have as many parks and recreational facilities as it should, considering the type of town it is Please make use of existing school facilities and playfields Leave alone! Just take care of it Improve and use what we have Already have 3 ball fields :and Congress Springs for kids Let's keep our good things It should be on the schooll, grounds- Argonaut There are school playing fields Keep current facilities intaCt I do not support changing the Community Center - it is functional and adequate for the current usage level Forget using the orchard!! Save our trees. We need an orchard. No more money spending!! This survey has been done very poorly!!! Not one of our neighbors received one! Could it be built on land between Redwood / Community Center and Sacred Heart? Get rid of"not in my backyard" attitude - use schools! What is wrong with present facilities? This survey is skewed anti-orchard. We already have soccer fields! Maybe not as nice as Cupertino's, but they'll do. If we do add more fields, they should be at the schools. There are enough play fields, and we have young children also! We already have ample outdoor playgrounds. Orchard only, as it now is!! Take no part of Heritage Orchard : Work with schools and Congress Springs Park Sports facilities belong in schools Enough bond issues for a while!! Do not change the orchard Is there any property left? Use West Valley College facilities or establish recreational facility in a City park. Please leave our one remaining orchard alone! Saratoga has enough buildings and asphalt! We are rapidly losing the beauty for which Saratoga is known! Fully utilize existing facilities. I support the Library Expansion but please leave Heritage Orchard alone! Leave alone! We have Saratoga High School and West Valley College recreation centers. Leave what land we have left in Saratoga alone, or how about planning for Senior Housing. ~ Once it's gone - it's gone forever! Should have used land across from high school - too late! Let those that want it pay for it. I am also against the use of Warner Hutton house for free babysitting Only support more playfields if not on Heritage Orchard! Need Orchard. No buildings. Use school facilities - they are actually tax payer property!!! We need a new Community Center! Let's see data that we need more playfields first! Santa Clara County takes too much money from us! Ask it back!! Cooperatively use school facilities I support the Heritage Orchard to remain as is, except for library expansion CITY OF SARATOGA Survey Comments · As long as none.of the Orchard would be destroyed · Couldn't playfields be put in existing parks? · - This survey looks very skewed toward a recreational facility. We do not think Saratoga has to have a gynmasium. Perhaps more soccer, baseball, and basketball courts at some of our parks. I believe kids should be able to shoot hoops. The Heritage Orchard needs to be left. There are almost none left in the Valley. We need to look ahead when we will be glad that we saved it today. · What al~out using school grOunds? · There is so little land available in Saratoga for such an educational orchard / garden that the Heritage Orchard must be preserved at all costs. · Want the Orchard to stay as an orchard only · What about fixing up the schools yards? Use what we have · Please keep our beautiful orchard! · Only as-part of West Valley College. Also beef up Redwood School's recreational sports facilities · Keep it preserved!. Strong NO · Use the Corp Yard. We have far too few parks / open space · · Use existing school athletic fields · I'll fight for Heritage Orchard · Coordinate West Valley College and school facilities with recreational needs of town · Please leave the Heritage Orchard as is! · Use school properties · I am absolutely opposed to the further destruction of Saratoga's Heritage Orchard and open areas · Leave the Heritage Orchard as open space the way it is. We already have traffic jams with the library and two schools. · Why not use schools? · -Existing school proPerties are currently under-utilized for this purpose · Use space at West Valley College · Just update high school facilities. Don't use Orchard. Better to convert a strip mall into a gym · Whatever we need, I don't want it at the expense of the Orchard · Absolutely no! Leave it alone! Do you want Saratoga to look like Los Angeles, with no trees? · Use facilities already available at Saratoga High School · : Leave the Orchard the way it is!! · Why doesn't the city do a decent job of fixing the playfields we have - look at what Sunnyvale did for its' community. We have been hit with too many bond issues. Why didn't the City build a sports / recreation center at the comer of Saratoga-Sunnyvale Road and Herfiman instead of the horrible 5 million dollar homes? · Use the schools. They should be "community" and it will make the schools better for the kids · Use school facilities · Use the high school · They have plenty of facilities at the schools We do not need the $10;000 worthless survey · Absolutely not. Leave it as is · Please leave the Orchard alone · .Please don't disturb the Orchard Depends on property and purchase price. · Use Communits; Center - it was intended for youth not well-to-do seniors CITY OF SARATOGA Survey Comments · · · · · · · · · · · · · · · · · We already have some iniour schools and parks Already have Congress springs. Far too much traffic already Use private financing Use existing facilities plus local school facilities. Keep present status of Orchard Please leave Orchard as is! Use high school or West Valley College Save the Orchard!!! We're going to be payingtoo many bonds as is! But I also support improv!ng school fields for soccer with park funds This is an appalling proposition and I would fight it Use school fields for sports activities Use existing school fields The only non-orchard, nor-garden use of the Heritage Orchard should be if the Library needs some land. There are school and park facilities available now. They should be mainly available for unorganized games and play IfI want to see an orchard, I'll go see a real one in Gilroy or the Central Valley Improve existing playfields and use schools like we used to Use school fields , Use West Valley and high school Ridiculous - preserve our land Leave the Orchard as is please! We have plenty of space at the schools We don't have enough basketball court space and soccer field area, especially as it affects girls' sports We would support school renovation for sports Improve already-existing facilities We are totally opposed to i.the use of any Heritage Orchard land for recreational facilities. In our opinion, the Heritage Orchard should remain intact as originally, mandated, except for the already approved Library expansion I believe the whole Heritage Orchard should be used for recreational facilities for the community and not as a Heritage Orchard. Saratoga land is at a premium and disappearing fast. And, if we don't take a stand now to keep the orchard for community recreational facilities, we will lose it forever. Furthermore, the pressure to build homes on the said orchard will become extremely political in the future and we have seen this scenario happen so many times over the years. Therefore, it is time to save the said land for recreational facilities for the residents of Saratoga.