HomeMy WebLinkAbout01-02-2002 City Council Agenda Packet
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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
JANUARY 2, 2002
CLOSED SESSION- 6:00 P.M. -ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUITV ALE AVENUE.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CALL MEETING TO ORDER - 6:00 P.M.
ADJOURNED TO CLOSED SESSION - 6:00 P.M.
Conference With Legal Counsel- Existing Litigation:
(Government Code section 54956.9(a))
Name of case: Saratoga Fire Protection District v. City of Saratoga (Santa Clara
County Superior Court No. CV -803540)
Name of case: Arnett v. California Public Employees' Retirement System
(PERS) (US District Court Northern District of California No. C-953022 CRB)
Name of case: Tsung-Chin Wu, Yuh-Ning Chen v. Parker Ranch Homeowners
Association
(Santa Clara County Superior Court No. CV-707015)
ADJOURNED TO CLOSED SESSION - 6:00P.M.
REGULAR MEETING - 7:00 P.M. - CIVJ[C THEATER/COUNCIL CHAMBERS
AT 13777 FRUITV ALE AVENUE
MAYOR'S REPORT ON CLOSED SESSION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING-OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
December 28,2001)
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COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
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Communications from Boards and Commissions
None
Written Communications
None
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
ANNOUNCEMENTS
CEREMONIAL ITEMS
lA. Oath of Office of Arts Commission Member Mary Lou Taylor
Recommended action:
Administer Oath of Office.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this seCtion will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
. 2A. Review of Check Register
Recommended action:
Approve check register.
2B. October & November Financial Reports
Recommended action:
Accept reports.
2C. Claim of Patrick Leung; Claim No. GL-0053005
Recommended action:
Reject claim.
PUBLIC HEARINGS
3. Resolution Ordering the Abatement of a Public Nuisance By Removal of
Hazardous Weeds
Recommended action:
Open public hearing; close public hearing; adopt resolution.
Agenda 2 January 2, 2001
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OLD BUSINESS
None
NEW BUSINESS
4. Proposal for On-Call Professional Consulting Services for the City of Saratoga's
Neighborhood Traffic Management Program and Municipal Traffic Engineering
Recommended action:
Approve proposal from Fehr & Peers Associates and authorize City Manager to
execute a Professional Consulting Agreement.
AGENCY ASSIGNMENT REPORTS (last report for 2001)
Government A2:ency
Assoc. of Bay Area Gov't.(ABAG)
Chamber of Commerce Board
County Cities Assn. Leg. Task Force
County HCD Policy Committee
Emergency Planning Council
Hakone Foundation Liaison
KSAR Community Access TV Board
Library Joint Powers Authority Board
No. Cent. Flood Cont. Zone Adv. Committee
Peninsula Div., League of Calif. Cities
Santa Clara V alley Water Commission
Santa Clara County Cities Assn.
SASCC Liaison
Saratoga Business Development Council
Sister City Liaison
West Valley Solid Waste JP A
Valley Transportation AuthorityP AC
West Valley Sanitation District
Silicon Valley Animal Control JP A
CITY COUNCIL ITEMS
OTHER
CITY MANAGER'S REPORT
ADJOURNMENT
Representative
Mehaffey
Waltonsmith
Streit
Baker
Baker
Mehaffey/Streit
Baker
Bogosian
Bogosian
Mehaffey
Streit
Mehaffey
Waltonsmith
Mehaffey
Waltonsmith
Streit
'Waltonsmith
Baker
Bogosian
Alternate
Baker
Streit
Bogosian
Walton smith
Waltonsmith
Mehaffey
Streit
Waltonsmith
Streit
Baker
Baker
Bogosian
Waltonsmith
Mehaffey
Baker
Mehaffey
Mehaffey
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hoUrs prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Agenda
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January 2, 2001
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SCHEDULED CITY COUNCIL MEETINGS
January 8, 2002 Adjourned Meeting - Joint Session 7:00 p.m. ~
Youth Commission & Library Commission
Adult Day Care Center
19655 Allendale Avenue
Saratoga, California
January 16,2002 Regular Meeting/Council Chambers 7:00p.m.
13777 Fruitvale Avenue
Saratoga, California
January 22, 2002 Adjourned Meeting - Joint Session 7:00 p.m.
Planning Commission/Heritage Preservation
Commission
Adult Day Care Center
19655 Allendale Avenue
Saratoga, California
February 2, 2002 Regular Meeting/Council Chambers 7:00 p.m.
13777 Fruitvale Avenue
Saratoga, California
February 12,2002 Adjourned Meeting - Joint Session 7:00 p.m.
Public Safety Commission, Saratoga Union
School District, Cupertino School District,
Campbell Union School District
Adult Day Care Center
19655 Allendale Avenue
Saratoga, California
February 20, 2002 Regular Meeting/Council Chambers 7:00 p.m.
13777 Fruitvale Avenue
Saratoga, California
Agenda
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January 2, 2001
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ORIGINATING DE~T. . Manager
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SARATOGA CITY COUNCIL
AGENDA ITEM: I ~
CITY MANAGER~t~"1.~
DEPT HEAD:
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MEETING DATE: January 2, 2002
SUBJECT: Oath of Office - Arts Commissioner
RECOMMENDED ACTION:
The Oath of Office will be administered by the City Clerk and signed by Mary Lou Taylor.
REPORT SUMMARY:
On December 19, 2001 the Saratoga City Council adopted Resolution 01-089 appointing Mary
Ann Henderson, Betty Peck, Leroy Murray, Lisa Pontier de Mattei, and Mary Lou Taylor to the
Arts Commission. Unfortunately Mary Lou Taylor was unable to attend that meeting and has
requested that she take her Oath of Office at tonight's meeting.
FISCAL IMPACTS:
. N/A
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CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Oath of Office would not be administered to the Commissioner.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Update City's Official Roster.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the Council Agenda.
ATTACHMENTS:
Attachment A - Copy of Resolution 01-089
Attachment B - Oath of Office
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RESOLUTION NO. 01-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA APPOINTING FIVE MEMBERS TO THE
ARTS COMMISSION
WHEREAS, at its September 5, 2001 City Council meeting the City Council adopted
Resolution 01- 058 establishing the Saratoga Arts Commission; and
WHEREAS, the Saratoga Arts Commission will strive to foster, encourage, and assist the
realization, preservation, and advancement of the arts for the benefit of the citizens of Saratoga;
and
.WHEREAS, a notice of vacancies was posted, applications were received, interviews have been
conducted, and it is now appropriate to fill the positions.
NOW, THEREFORE, the City Council of ' the City of Saratoga hereby resolves that the
following appointments:
Betty Peck
Lisa Pontier de Mattei
Mary Ann Henderson
Mary Lou Taylor
Leroy Murray
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the 19th day of December 2001 by the foIIowing vote:
AYES:
Councilmembers John Mehaffey, Ann Waltonsmith, Vice Mayor Evan Baker,
Mayor Nick Streit
NOES:
None
ABSENT:
Councilmember Stan Bogosian
ABSTAIN: None
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ATTIs'-t.\2/
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City C~ t ~C
Nick Streit, Mayor
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STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
I, Mary Lou Taylor, do solemnly swear (or affirm) that I will
support and defend the Constitution of the United States and the
Constitution of the State of California against all enemies, foreign and
domestic; that I will bear true faith and allegiance to the Constitution of
the United States and the Constitution of the State of California; that I
take this o~ligation freely, without any mental reservation or purpose of
· evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Mary Lou Taylor, Member
Arts Commission
Subscribed and sworn to before me
on this 19th day of December 2001.
·
Cathleen Boyer, CMC
City Clerk
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SARATOGA CITY COUNCIL
ORIGINATING DEPT: Administrative Services CITY MANAGE .
AGENDA ITEM:
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MEETING DATE: January 2, 2002
PREPARED BY: 1?a1 Á~ßn
SUBJECT: Check Register: 12/21/01
RECOMMENDED ACTION(S):
Approve the Check Register.
REPORT SUMMARY:
Attached is the Check Register.
FISCAL IMPACTS:
· None
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
None
AL TERNA TIVE ACTION(S):
None
FOLLOW UP ACTION(S):
None
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None
ATTACHMENTS:
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Check Register Certification.
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Fund# Fund Name Date Manual Void Total
12/21/01 Checks Checks
AP CHECKS A87322-87456
1 GENERAL 380,820.70 12,179.12 (1,379.46)
100 COPS-SLESF 872.54
110 Traffic Safety
150 Streets & Roads 714,496.40
160 Transit Dev
170 Hillside Repair
180 LLA Districts 12,613.58
250 Dev Services 23,527.45
260 Environmental 488.83
270 Housing & Comm
290 Recreation 13,277.30
291 Teen Services 300.00
292 Facility Ops 2,779.58
293 Theatre Surcharge
300 State Park
310 Park Develpmt 103,297.50
320 Library Expansion 293,834.04
400 Library Debt 570.00
410 Civic Cntr COP
420 Leonard Creek
700 Quarry Creek
710 Heritage Prsvn
720 Cablè TV
730 PD#2
740 PD#3
800 Deposit Agency
810 Deferred Comp
830 Payroll Agency
990 SPFA
ISubtotal 1,546,877.92 12,179.12 (1,379.46)
PAYROLL CHECKS: 827389-27430
TOTAL
Prepared by: Date: .
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Approved by:
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EXPENDITURE HAND-ISSUED
AMOUNT
._---~------------
37.31
24.48
23.23-
38.56
5,902.00
515.79
558.57
6,976.36
1,199.47
1,199.47
4,515.73
4,515.73
274.42
274.42
214.00
214 .00
55.00
55.00
300.00
300.00
14 .10
14 .10
30.00
30.00
10,329.75
10,329.75
217.50
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LIST
gXPENDITURE APPROVAL
AS OF: 12/21/2001
12:22
10
PREPARED 12/21/2001
PROGRAM: GM339L
CITY OF SARATOGA
-------------------------------------------
VENDOR NAME
VOUCHER
NO
VEND NO
INVOICE
NO
ITEM
DESCRIPTION
MIRROR HEAD
MIN LAMP, ANTIFREEZE
CREDIT ADJUSTMENT
ACCOUNT
NO
001-1035-512.30-01
001-1035-512.30-01
001-1035-512.30-01
CHECK/DUE
DATE
12/18/2001
12/18/2001
12/18/2001
P,O
NO
A & M MOTOR SUPPLY
002910 20025
002911 20025
002912 20025
0000003
17417
17833
VENDOR TOTAL
#99-099
SA-99004
99-009
CLAIM
CLAIM
CLAIM
001-1025-511.40-12
001-1025-511.40-12
001-1025-511.40-12
12/18/2001
12/19/2001
12/20/2001
ABAG PLAN CORPORATION
002861
003053
003066
0000009
21120501
2170201
21113001
VENDOR TOTAL
TONER CARTRIDGES
VENDOR TOTAL
30-01
001-1050-513
12/18/2001
ABLE RIBBON TECHNOLOGY
002902
0000011
116033
#307/PDO
VENDOR TOTAL
DELTA DENTAL
001-0000-210.20-01
12/14/2001
ALLIED ADMINISTRATORS
002835
0001963
#5A94/DMO
VENDOR TOTAL
DELTA DENTAL
20-01
001-0000-210
12/14/2001
ALLIED ADMINISTRATORS
002836
0001964
APA DUES-VASUDEVAN
VENDOR TOTAL
30-30
250-4010-542
ASSOCIATION
12/19/2001
AMERICAN PLANNING
002964
0001763
PESTICIDE TRAINING REIMB
VENDOR TOTAL
001-3035-532.40-01
12/18/2001
ASHBY, DAVID
002909
0000031
10/05/01
.
DEPOSIT REFUND
VENDOR TOTAL
00-00
292-0000-260
BODY
12/14/2001
ASSOCIATED STUDENT
002832
0000005
53347
LONG DISTANCE PHONE CHGS
VENDOR TOTAL
001-1050-513.40-20
12/18/2001
002906
0001180 AT&T
741-1527
12/14/01
VENDOR TOTAL
DANCE CHAPERONE
291-6010-564.40-10
WARREN
12/19/2001
ANDREW GARY
002975
BALL
0002481
12/14/01
SPRINGS
SOFTWARE
VENDOR TOTAL
CALL ACCTG
RETENTION CONG
310-9010-622.40-10
001-1050-513.40-20
12/18/2001
12/14/2001
OF SACRAMENTO
002881 20081
BAY TELECOM
002815
0002445 BANK
ESC #2875-001
0001078
15443
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HAND-ISSUED
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243.38
243.38
EXPENDITURE
AMOUNT
-----------
217.50
30.00
30.00
109.00
109.00
318.47
318.47
64.00
64.00
CHECK #: 87330
.00
30.00
30.00
40.00
40.00
40.00
40.00
357.50
357.50
38.83
39.91
78.74
49.00
49.00
237,43
PREPARED 12/21/2001, 10:12:22 EXPENDITURE APPROVAL LIST
PROGRAM: GM339L AS OF: 12/21/2001
CITY OF SARATOGA
----------------------------- -------------------------
VEND NO VENDOR NAME
INVOICE VOUCHER P.O CHECK/DUB ACCOUNT ITEM
NO NO NO DATE NO nESCRI PTION
--------------------------------------------------------------------------------
00.01078 BAY TELECOM
VENDOR TOTAL
0002480 BLACO, RODNEY
12/14/01 002976 12/19/2001 291-6010-564.40-10 DANCE CHAPERONE 12/14/01
VENDOR TOTAL ·
0000005 BOOKER, CAROLYN
2195 002818 12/14/2001 290-6005-445.03-00 TRIP REFUND
VENDOR TOTAL ·
0002048 BORBL, KRISTIN
002949 12/19/2001 001-1045-513.40-03 HOLIDAY PARTY BXP. REIMB
VENDOR TOTAL ·
0000005 BOSSANGE, ANNE
2464 002968 12/19/2001 290-6005-445.02-00 CAMP REFUND
VENDOR TOTAL ·
0002049 BOYER, CATHLEBN
003063 12/19/2001 001-1030-511.40-41 COPYING EXPENSE REIMB.
VENDOR TOTAL ·
0001758 BUCKLEY, PAUL
12/14/01 002920 12/18/2001 291-6010-564.40-10 DANCE CHAPERONE 12/14/01
VENDOR TOTAL ·
0000005 C.A.C.E.
002821 12/14/2001 001-2010-522.30-30 CACE MBMBERSHIP-EDMONDS
VENDOR TOTAL ·
0000005 C.A.C.E.
002822 12/14/2001 001-2010-522.30-30 CACE MEMBERSHIP~PROSSBR
VENDOR TOTAL ·
0002129 CALIFORNIA STREET MAINTENANCE, INC.
34056 002914 20039 12/18/2001 260-5015-552.40-10 STREET CLEANING 10/13/01
VENDOR TOTAL .
0001523 CALISTOGA MOUNTAIN SPRING WATER CO.
01L0020103842 002950 19943 12/19/2001 001-1060-513.40-15 MONTHLY SERVICE
01L0020005765 003015 12/19/2001 001-1060-513.40-15 WATER COOLER RENTAL
VENDOR TOTAL ·
0000999 CENTRAL FIRE DISTRICT
4-1002 002954 12/19/2001 290-6005-564.40-10 PAYMENT FOR SUPPLIES
VENDOR TOTAL .
0000076 CENTURY GRAPHICS 290-6005-564.30-01
8100 002924 12/18/2001 MEN'S BBALL CHAMP. SHIRTS
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PAGE
EXPENDITURE APPROVAL LIST
AS OF: 12/21/2001
10:12:22
PREPARED 12/21/2001
PROGRAM: GM339L
CITY OF SARATOGA
HAND-ISSUED
EXPENDITURE
AMOUNT
----------------------------------------------
ITEM
DESCRIPTION
ACCOUNT
NO
----------------
CHECK/DUE
DATE
P.O
NO
VENDOR NAME
VOUCHER
NO
VEND NO
INVOICE
NO
237.43
VENDOR TOTAL
CENTURY GRAPHICS
0000076
CONNIE
002887
CHOI
0000005
2427
00
7.24
14.03
4.50
4.31
7.56
6.03
100
100.00
LEAGUE REFUND
VENDOR TOTAL
MILEAGE REIMB.-CAMPS
CREDIT CARD MACHINE TAPE
HALLOWEEN PARTY SUPPLIES
RESTROOM SIGN
NAME TAG-PECK
SR. TREATS
01-00
290-6005-564.40-05
290-6005-564.30-01
290-6005-564.30-01
290-6005-564.30-01
290-6005-564.30-01
290-6005-564.40-51
290-6005-445
12/18/2001
CASH
12/18/2001
12/18/2001
12/18/2001
12/18/2001
12/18/2001
12/18/2001
SARATOGA-PETTY
002888
002889
002890
002891
002892
002893
OF
CITY
0000682
8/7/01
8/13/01
8/29/01
10/1/01
10/23/01
11/15/01
67
43
VENDOR TOTAL
CORDELIA
002834
CLANCY
0000005
53854
300.00
300.00
DEPOSIT REFUND
VENDOR TOTAL
292-0000-260.00-00
12/14/2001
245,090.91
145.75
648.88
988.97
245,090.91
4
4
12/01
VENDOR TOTAL
ARBORIST SERVICES
ARBORIST SERVICES
ARBORIST SERVICES
LAW ENFORCEMENT
40-10
30-01
40-10
40-10
001-2015-523
001-3030-532
250-4010-542
250-4010-542
OF SANTA CLARA SHERIFF'S DEPT
002970 20048 12/19/2001
12/19/2001
12/19/2001
12/19/2001
D
BARRIE
002996
002995
002997
COATE
CO
0000701
2969
0000041
01/651
01/651
01/661
9,783.60
VENDOR TOTAL
20020
20020
42
42
188
188
4
4
87328
00
278.74
622.13
200.57
687.96
055.85
786.74
828.38
109.50
538.02
617.28
512.68
872 . 54
003.78
380.40
088.80
1
1
6
9
2
1
9
1
3
CHECK #
UNION #25-01
VENDOR TOTAL
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
CREDIT
001-0000-210.20-01
001-1020-511.20-01
001-1030-511.20-01
001-1040-513.20-01
001-1045-513.20-01
001-1060-513.20-01
001-1065-513.20-01
001-2010-522.20-01
001-3030-532.20-01
001-3035-532.20-01
001-7020-572.20-01
001-7025-572.20-01
100-2030-523.20-01
150-3005-532.20-01
250-4010-542.2Q-01
250-4015-542.20-01
COMMONWEALTH CREDIT UNION
003061 12/11/2001
12/19/2001
12/19/2001
12/19/2001
12/20/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
COMP SHARED RISK POOL
002977
002978
002979
003067
002980
002981
002982
002984
002985
002991
002992
002993
002983
002986
002987
0000091
0000092
111901
111901
111901
111901
111901
111901
111901
111901
111901
111901
111901
111901
111901
111901
111901
PAGE 4
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HAND-ISSUED
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25.00
25.00
537.84
537.84
EXPENDITURE APPROVAL LIST
AS OF: 12/21/2001
12:22
10
PREPARED 12/21/2001
PROGRAM: GM339L
CITY OF SARATOGA
EXPENDITURE
AMOUNT
-----------
1,088.32
755.81
579.58
42,007.08
4,837.91
1,823.10
6,661.01
66.00
66.00
963.75
407.80
247.50
165.00
1,626.75
916.40
1,207.50
1,982.50
7,517.20
44.00
44.00
CHECK #: 87323
.00
354.45
354 .45
25.00
25.58
50.58
100.00
100.00
CHECK #: 87324
00
VENDOR NAME
VOUCHER
NO
VEND NO
INVOICE
NO
ITEM
DESCRIPTION
QUARTERLY PREMIUM
QUARTERLY PREMIUM
QUARTERLY PREMIUM
ACCOUNT
NO
290-6005-564.20-01
290-6010-564.20-01
292-6020-564.20-01
CHECK/DUE
DATE
12/19/2001
12/19/2001
12/19/2001
P.O
NO
COMP SHARED RISK POOL
002988
002989
002990
0000092
111901
111901
111901
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VENDOR TOTAL
CONSOLIDATED ENGINEERING
003054 12/20/2001
003055 12/20/2001
0002484
85790
86236
I
I
PHASE
PHASE
VENDOR TOTAL
TESTING-LIB
TESTING-LIB
ENG
ENG
320-9010-522.4~-10
320-9010-522.40-10
CLASS REFUND
VENDOR TOTAL
11/01
11/01
11/01
11/01
11/01
11/01
11/01
11/01
SVCS
SVCS
SVCS
SVCS
SVCS
SVCS
SVCS
SVCS
GEOTECH
GEOTECH
GEOTECH
GEOTECH
GEOTECH
GEOTECH
GEOTECH
GEOTECH
04 - 00
250-4020-542.40-10
250-4020-542.40-10
250-4020-542.40-10
250-4020-542.40-10
250-4020-542.40-10
250-4020-542.40-10
250-4020-542.40-10
250-4020-542.40~10
290-6005-445
12/14/2001
SHIRES AND ASSOCIATES INC
002845 20068 12/14/2001
002846 20068 12/14/2001
002847 20068 12/14/2001
002848 20068 12/14/2001
002849 20068 12/14/2001
002850 20068 12/14/2001
002851 20068 12/14/2001
002852 20068 12/14/2001
CORNBLEET, HARRY
002823
CO'M'ON
0000005
0000434
105932
105933
105934
105935
105936
105937
105938
105939
VENDOR TOTAL
BUS TICKET REIMB
VENDOR TOTAL
10-01
001-0000-202
12/14/2001
COUNTY OF SANTA CLARA
002831
0000099
12/01
CSMFO
0000005
CSMFOAPPLICATION FEE
VENDOR TOTAL
30-30
001-1040-513
12/10/2001
003056
TIRE SERVICE
VENDOR TOTAL
001-1035-512.40-14
INC
12/14/2001
SYSTEMS,
12/14/2001
12/14/2001
CUMMING HENDERSON
002855 20037
DATA QUICK INFORMATION
002828 20015
002829 20015
0002335
101325
0002197
01787028
01787028
INFORMATION UPDATE
INFORMATION UPDATE
VENDOR TOTAL
GIS
GIS
250-4010-542.40-10
250-4020~542.40-10
DATA TICKET, INC
002925
0000108
5210
10/01
PROCESSING
VENDOR TOTAL
CITATION
001-2010-522.40~10
12/18/2001
DICICCO'S RESTAURANT
003057
0000005
"
.
.
12/14/01
VENDOR TOTAL
.
HOLIDAY LUNCHEON
40-03
001-1045-513
12/10/2001
SCHOOL SUPPLY
DISCOUNT
.
0000126
,.
It.~
.
5
PAGE
HAND-ISSUED
EXPENDITURE
AMOUNT
----------
342.46
342,46
970.00
970.00
683,720.84
683,720.84
58.27
58.27
922.11
922 . 11
517.23
18.52
535.75
49.00
49.00
3,450.00
3,450.00
437.40
437.40
50.00
50,00
35,423.86
35,423.86
109.00
109.00
218,00
. .
PREPARED 12/21/2001, 10:12:22 EXPENDITURE APPROVAL LIST·
PROGRAM: GM339L AS OF: 12/21/2001
CITY OF SARATOGA
----------------------------- -------------------------. -.----
VEND NO VENDOR NAME
INVOICE VOUCHER P.O CHECK/DUE ACCOUNT ITEM
NO NO NO DATE NO DESCRIPTION
----------------------------- --------- ----------------------------------. -.---.
0000126 DISCOUNT SCHOOL SUPPLY
P0597642001 003080 20149 12/20/2001 290-6005-564.30-01 CAMP SUPPLIES
VENDOR TOTAL ·
0000005 DODGE CONSTRUCTION PUBLICATIONS
5374 003068 12/20/2001 320-9010-522.40-10 BID NOTICE PUB. LIB PH II
VENDOR TOTAL ·
0000135 DURAN &: VENABLES, INC.
2 003078 20213 12/20/2001 150-3005-532:40-10 2001 PAVEMENT MGMT.
VENDOR TOTAL ·
0000005 EDMONDS, RHETT
12/1/01 002820 12/14/2001 001-2010-522.30-01 VEHICLE CODE , BATTERY
VENDOR TOTAL ·
0000142 EDWARD R. BACON COMPANY
12076 002838 20191 12/14/2001 001-1035-512.40-14 REPAIR AIR OIL TAR POT
VENDOR TOTAL ·
0000144 ELECTRICAL DISTRIBUTORS
S1135443.001 002965 12/19/2001 001-1060-513.30-02 LIGHT BULBS
S1135460.001 002966 12/19/2001 001-1060-513.30-02 WASHERS
VENDOR TOTAL ·
0000005 EMERY, MARILYN
2234 002819 12/14/2001 290-6005-445.03-00 TRIP REFUND
VENDOR TOTAL ·
0000150 EVANS WEST VALL2Y SPRAY
36068 002854 20188 12/14/2001 001-3030-532.40-15 WEED CONTROL
VENDOR TOTAL ·
0001088 EVENT SERVICES
964 003077 20071 12/20/2001 150-3005-532.40-10 SINK/PORT. TOILET RENTAL
VENDOR TOTAL ·
0002226 FAIRLEY, ED
12/8/01 002883 12/18/2001 290-6005-564.40-10 REFEREE BBALL 12801-2 GMS
VENDOR TOTAL ·
0002265 FIELD PAOLI ARCHITECTS, INC.
0110165 003079 20045 12/20/2001 320-9010-522.40-10 PROF. SVCS. LIB. 11/01
VENDOR TOTAL ·
0000005 FLORSHEIM, MARY
2236 002930 12/18/2001 290-6005-445.03-00 TRIP REFUND-AIKEN
2237 002931 12/18/2001 290-6005-445.03-00 TRIP REFUND-BEHEL
VENDOR TOTAL
0002253 FRICKE-PARKS PRESS, INC.
PAGE 6
- - --
HAND-ISSUED
---....--
306.30
306.30
415.00
415.00
LIST
EXPENDITURE APPROVAL
AS OF: 12/21/2001
10:12:22
PREPARED 12/21/2001
PROGRAM: GM339L
CITY OF SARATOGA
VENDOR NAME
VOUCHER
NO
VEND NO
INVOICE
NO
EXPENDITURE
AMOUNT
ITEM
DESCRIPTION
ACCOUNT
NO
CHECK/DUE
DATE
P.O
NO
3,955.83
3,955.83
WINTER ACTIVITY GUIDE
VENDOR TOTAL
40-41
290-6005-.564
INC.
12/14/2001
FRICKE-PARKS PRESS,
002817 20136
0002253
213769
776.13
13
035.00
250.72
477.00
243.36
155.00
258.00
204.00
83.00
83.00
243.00
78.00
322.00
892.00
210.00
326.00
88.00
432.00
776
1
1
3
1,
DIESEL & PETROLEUM
VENDOR TOTAL
CIVIC CENTER
IRRIGATION REPAIRS
MEDIANS/PARKWAYS
IRRIGATION REPAIRS
MANOR DR.
FREDERICKSBURG
MCCARTYSVILLE
ARROYO DE SARATOGA
LEUTAR CT.
BONNET WAY
BEAUCHAMPS
SUNLAND PARK
BELLGROVE
TRICIA WOODS
KERWIN RANCH
TOLLGATE
PRIDES CROSSING
GAS
30-20
001-3030-532.40-15
150-3025-532.40-14
150-3025-532.40-15
180-3040-532.40-14
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
180-3040-532.40-15
001-1035-512
12/14/2001
LANDSCAPE MANAGEMENT
003050 20040 12/19/2001
002843 20276 12/14/2001
003051 20040 12/19/2001
002844 12/14/2001
003038 12/19/2001
003039 12/19/2001
003040 12/19/2001
003041 12/19/2001
003042 12/19/2001
003043 12/19/2001
003044 12/19/2001
003045 12/19/2001
003046 12/19/2001
003047 12/19/2001
003048 12/19/2001
003049 12/19/2001
003052 12/19/2001
G. N. RENN, INC.
002853 20030
20040
20040
20040
20040
20040
20040
20040
20040
20040
20040
20040
20040
20040
GACHINA
0000162
439844
0001794
32578
A2319
32578
A2319
32578
32578
32578
32578
32578
32578
32578
32578
32578
32578
32578
32578
32578
08
10,380
VENDOR TOTAL
87331
00
CHECK #
COPYING EXPENSE REIMB
VENDOR TOTAL
40-41
001-1040-513
12/19/2001
RAY
003064
GALINDO
0000911
121801
64.99
64.99
CHAIN SAW PARTS
VENDOR TOTAL
30-01
001-3030-532
GARDENLAND POWER EQUIPMENT
002842 19913 12/14/2001
0000164
373657
70
241,409
11/01
INC.
003011 20168
GEN-CON,
#4
0002419
PROG
70
409
241
PHASE 1
VENDOR TOTAL
LIB
320-9010-522.40-10
12/19/2001
87329
00
CHECK #
PROGRAM
VENDOR TOTAL
GFOA ACHIEVEMENT
001-1040-513.30-30
12/19/2001
003062
GFOA
000Q168
121801
a
,~.ç
.
44.00
44.00
75
23
88
ECOLOGICAL CONSULTING SVC
.
RADIO REPAIRS-VEH
VENDOR TOTAL
30-01
001-3030-532.40-10
001-1035-512
GOLDEN STATE COMMUNICATION, INC. 1
002913 12/18/2001
HARVEY & ASSOCIATES
002915 19870B 12/18/2001
.
H.T
0000005
3493
0000181
15131
"
~t
.
.
.
7
PAGE
LIST
EXPENDITURE APPROVAL
AS OF: 12/21/2001
10:12:22
PREPARED ~2/21/2001
PROGRAM: GM339L
CITY OF SARATOGA
-------------------------------------------------------------------------------------
VENDOR NAME
VOUCHER
NO
VEND NO
INVOICE
NO
HAND-ISSUED
EXPENDITURE
AMOUNT
ITEM
DESCRIPTION
ACCOUNT
NO
CHECK/DUE
DATE
P.O
NO
75
23
·
VENDOR TOTAL
HARVEY & ASSOCIATES
H.T
0000181
08
62.08
62
IGNITION SWITCH-MOWER
VENDOR TOTAL
30-01
001-3030-532
12/19/2001
INC
CARTER CO
002939
H.V
0002358
235034
00
40.00
40
PARKING CITATION REFUND
VENDOR TOTAL
001-1040-452.01-00
12/14/2001
12/18/2001
12/18/2001
LARRY
002857
INC.
002862
002863
HESTER
lITE
0000005
S104815
0000524
812792
821792
28
84
475
771
1
9
8101-73102
8101-73102
ANNUAL MAINT
ANNUAL MAINT
001-1065-613.60-06
001-1065-513.40-15
19124
12
247
11
VENDOR TOTAL
IRRIGATION EQUIPMENT SVCS
002839 20185 12/14/2001
002840 20185 12/14/2001
HYDROTEC
0000198
19782
19783
447.02
416.19
21
70.00
14.46
17.96
38.23
21. 99
16.17
102.60
863
INSTALL SPRINKLER HEADS
INSTALL 2 RCV WITH UNIK
ICSC SUBSCRIPTION
PHOTO PROCESSING
SBDC REFRESHMENTS
SIGNS-VILLAGE LIGIITING
SUPPLIES-VILLAGE LIGIITING
SUPPLIES-VILLAGE LIGIITING
PA RENTAL-VILLAGE LIGIITIN
·
VENDOR TOTAL
001-9010-522.40-14
001-9010-522.40-14
.30-31
.40-40
.40-04
.40-10
.40-10
.40-10
.40-10
001-1005-511
001-7020-572
001-7020-572
001-7020-572
001-7020-572
001-7020-572
001-7020-572
C. CARD SERVICES
002899 12/18/2001
002894 12/18/2001
002895 12/18/2001
002896 12/18/2001
002897 12/18/2001
002898 00/00/0000
002900 12/18/2001
M.P.A
I
0001813
SURDIN
SURDIN
SURDIN
SURDIN
SURDIN
SURDIN
SURDIN
281.41
VENDOR TOTAL
50
50
3,786
3,786
87327
00
CHECK #
#25-01
VENDOR TOTAL
PLAN
RETIREMENT
001-0000-210.20-01
12/11/2001
RETIREMENT TRUST
003060
ICMA
0000201
00
75
GM
121501-3
REFEREE BBALL
290-6005-564.40-10
12/18/2001
DEXTER
002886
0002283 JOHNSON,
12/15/01
00
587.50
235.00
634.50
399.50
75
·
VENDOR TOTAL
INSTRUCTOR FEE
INSTRUCTOR FEE
INSTRUCTOR FEE
INSTRUCTOR FEE
290-6005-564.40-10
290-6005-564.40-10
290-6005-564.40-10
290-6005-564.40-10
12/19/2001
12/19/2001
12/19/2001
12/19/2001
INC
KICKS
002959
002960
002961
002962
JUST FOR
0002260
4-3913
4-3914
4 -3915
4-3916
50
70
00
00
1,856
1,552
15,238
10,000
VENDOR TOTAL
SPEED ZONE SURVEY
SPEED, ZONE SURVEY
SPEED ZONE SURVEY
001-3035-532.40-13
001-3035-532.40-13
150-3015-532.40-10
HIGGINS & ASSOCIATES, INC
003074 20079 12/20/2001
003076 20079 12/20/2001
003075 20079 12/20/2001
B
KEITH
0002432
121101
110074
112014-1
.,
hoi)
.
8
PAGE
HAND-ISSUED
EXPENDITURE
AMOUNT
---------
26,790.70
7,431.00
2,838.00
10,269.00
24.00
24.00
30.00
30.00
30.00
30.00
1,377.00
1,377.00
300.00
300.00
300.00
300.00
300.00
300.00
1,310.00
1.310.00
414.90
396.90
811.80
50.00
75.00
125.00
PREPARED 12/21/2001, 10:12:22 EXPENDITURE APPROVAL LIST
PROGRAM: GM339L AS OF: 12/21/2001
CITY OF SARATOGA
----------------------------- --------------------~----
VEND NO VENDOR NAME
INVOICE VOUCHER P.O CHECK/DUE ACCOUNT ITEM
NO NO NO DATE NO DESCRIPTION
----------------------------- ...-------- -----------------------------------
0002432 KEITH B. HIGGINS & ASSOCIATES, INC.
VENDOR TOTAL
0000611 KOMPAN INC
S15928 003003 20134 12/19/2001 001-9010-522.40-10 CUSTOM STRUCTURE
S15929 003004 20134 12/19/2001 001-9010-522.40-10 STRUCTURE INSTALLATION
VENDOR TOTAL ·
0002384 KUTIK, ELANAH
4-1355 002951 12/19/2001 290-6005-564.40-10 INSTRUCTOR FEE
VENDOR TOTAL ·
0002145 LAVELLE, MEAGAN
12/14/01 002922 12/18/2001 291-6010-564.40-10 DANCE CHAPERONE 12/14/01
VENDOR TOTAL ·
0002479 LEVIN, JENNIE
12/14/01 002927 12/18/2001 291-6010-564.40-10 DANCE CHAPERONE 12/14/01
VENDOR TOTAL ·
0000772 LIEBERT CASSIDY WHITMORE
SA750-00001-032 002946 12/19/2001 001-1025-511.40-10 PROF. SERVICES 11/01
VENDOR TOTAL ·
0000005 LITZINGER, SHIRLEY
53337 003000 12/19/2001 292-0000-260.00-00 DEPOSIT REFUND
VENDOR TOTAL ·
0000005 LIVING WORLD FELLOWSHIP
53874 002833 12/14/2001 292-0000-260.00-00 DEPOSIT REFUND
VENDOR TOTAL ·
0000005 MCGEEVER, LAURA
53872 002999 12/19/2001 292-0000-260.00-00 DEPOSIT REFUND
VENDOR TOTAL ·
0000270 MELLO PIPELINES
21143 . 003012 12/19/2001 320-9Ó10-522.40-10 SEWAGE SYS. REPAIR-T. LIB
VENDOR TOTAL ·
0000274 MEYERS, NAVE, RIBACK, SILVER
2001110247 002943 20112 12/19/2001 001-9010-622.40-12 SARATOGA VS. HINZ 11/01
2001110248 002944 20112 12/19/2001 001-9010-622.40-12 SARATOGA VS. HINZ APPEAL
VENDOR TOTAL ·
0002348 MIDDLETON, STEVEN
12/8/01 002884 12/18/2001 290-6005-564.40-10 REFEREE BBALL 12801-2 GMS
12/15/01 002885 12/18/2001 290-6005-564.40-10 REFEREE BBALL 121501-2 GM
VENDOR TOTAL ·
0000277 MIKE'S GARDENING
. .
',"
.
PAGE 9
- - --
HAND-ISSUED
--------
1,601.34
1.601.34
. .
PREPARED 12/21/2001. 10:12:22 EXPENDITURE APPROVAL LIST
PROGRAM: GM339L AS OF: 12/21/2001
CITY OF SARATOGA
----------------------------- ---------------------------------------------------------
VEND NO VENDOR NAME
INVOICE VOUCHER P.O CHECK/DUE ACCOUNT ITEM EXPENDITURE
NO NO NO DATE NO DESCRIPTION AMOUNT
----------------------------- --------- -------------------------------------------- -------...-------
0000277 MIKE'S GARDENING
003007 19916 12/19/2001 180-3040-532.40-15 GREENBRIAR 185.00
003008 19916 12/19/2001 180-3040-532.40-15 HORSESHOE 65.00
VENDOR TOTAL * 250.00
0002461 MOMO'S SF GRILL
002826 20142 12/14/2001 290-6005-564.40-51 SR TRIP 1/10/02-LUNCH 408.20
VENDOR TOTAL * 408.20
0002338 MOORE, MICHELLE
12/14/01 002974 12/19/2001 291-6010-564.40-10 DANCE CHAPERONE 12/14/01 30.00
VENDOR TOTAL * 30.00
0000005 MUNICIPAL MANAGEMENT ASSOCIATION
002935 12/19/2001 001-1020-511.30-30 MMANC MEMBERSHIP 65.00
VENDOR TOTAL * 65.00
0000292 NATIONAL PLAN COORDINATOR
003059 12/11/2001 001-0000-210.20-01 RETIREMENT PLAN #25-01 CHECK #: 87326
VENDOR TOTAL * .00
0002356 NOLL & TAM
11033 002860 19960 12/18/2001 001-9010-622.40-10 MASTER PLAN EXPENSES 6,979.67
VENDOR TOTAL * 6,979.67
0000294 NORMAN PAUL PRINT CENTER
12213 002904 20051 12/18/2001 001-1050-513.40-41 BUSINESS CARDS-BRITTON 115.13
12239 002905 20051 12/18/2001 001-1050-513.40-41 BUSINESS CARDS-SUTHERLAND 113.69
VENDOR TOTAL 228.82
0000297 O. C. MCDONALD
8160 003006 19951 12/19/2001 001-1060-513.40-14 HEATER REPAIR-WHH 295.00
VENDOR TOTAL 295.00
0001997 OFFICE DEPOT, INC.
145728731-001 002932 20052 12/19/2001 001-1050-513.30-01 OFFICE SUPPLIES 276.69
145730662-001 002933 20052 12/19/2001 001-1050-513.30-01 COPY PAPER 731. 81
VENDOR TOTAL 1,008.50
0000302 ORCHARD SUPPLY HARDWARE
003037 19975 12/19/2001 001-1060-513.30-02 SUPPLIES-BLDG. MAINT 146.77
003035 19915 12/19/2001 001-3030-532.30-01 SUPPLIES-PARKS 69.54
003036 19915 12/19/2001 150-3005-532.30-01 SUPPLIES-STREETS 462.07
VENDOR TOTAL 678.38
0000306 PACIFIC BELL
237-2714652319N 002907 12/18/2001 001-1050-513.40-20 SUPERTRUNK 178.90
VENDOR TOTAL 178.90
0000005 PACIFIC GAS & ELECTRIC
10
PAGE
LIST
EXPENDITURE APPROVAL
AS OF: 12/21/2001
12:22
10
PREPARED 12/21/2001
PROGRAM: GM339L
CITY OF SARATOGA
HAND-ISSUED
EXPENDITURE
AMOUNT
---------
6,411.90
6,411.90
34.97
5,562.45
412.60
732.94
569.11
7.29
241. 76
14.59
40.71
7.29
836.95
348.70
7.55
26.63
1,034.87
200.01
593.14
14.58
10,685.03
500.00
500.00
92,967.75
92,967.75
98.00
99.00
100.00
100.00
30.00
30.00
189.60
91. 41
238.68
519.69
VENDOR NAME
VOUCHER
NO
VEND NO
INVOICE
NO
ITEM
DESCRIPTION
ACCOUNT
NO
CHECK/DUE
DATE
P.O
NO
FACILITIES
NATURAL GAS/TUBE TRAILER
BUILDINGS
PARKS
CITY WIDE STREET LIGHTS
TRAFFIC SIGNALS
SARATOGA MEDIAN IRRIG.
LLA-Z6
LLA-ZI0, 14, 18
LLA-Z16 BEAUCHAMPS
LLA-Z22 PROSPECT, SARAGLE
VILLAGE PARKING DIST.
BELLGROVE
KERWIN RANCH '
TOLLGATE
QUITO LIGHTING DIST
LLA-Z5
VILLAGE LIGHTING
MCCARTYSVILLE
REMOVE ELECT
VENDOR TOTAL
320-9010-522.40-10
001-1035-512.30-20
001-1060-513.40-23
001-3030-532.40-23
150-3005-532.40-23
150-3005-532.40-23
150-3025-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
180-3040-532.40-23
12/20/2001
ELECTRIC
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
12/19/2001
ELECTRIC
PACIFIC GAS &
003073
GAS &
003017
003018
003019
003020
003021
003022
003023
003024
003025
003026
003027
003028
003029
003030
003031
003032
003033
003034
PACIFIC
0000005
121101
0000307
VENDOR TOTAL
#738571
VENDOR TOTAL
HOUSING ELEMENT
001-4005-542.40-10
0002077 PARSONS HARLAND BARTHOLOMEW &
02699206 002830 20172 12/14/2001
I
PERMA-GREEN HYDROSEEDING, INC.
BILL #5 002882 20064 12/18/2001
0002395
PROG
CONG SPRINGS-11/1-11/30
VENDOR TOTAL
310-9010-622.40-10
TRIP REFUND
VENDOR TOTAL
290-6005-445.03-00
12/19/2001
MILDRED
002952
PERRY
0000005
2444
LEAGUE REFUND
VENDOR TOTAL
290-6005-445.01-00
12/19/2001
PIGNATELLI, HIRONDINA
003005
0000005
2353
12/14/01
VENDOR TOTAL
STREET REPAIR PRODUCTS
STREET REPAIR PRODUCTS
STREET REPAIR PRODUCTS
DANCE CHAPERONE
291-6010-564.40-10
30-01
30-01
30-01
150-3005-532
150-3005-532
150-3005-532
12/18/2001
12/19/2001
12/19/2001
12/19/2001
ANTHONY
002921
INC.
20029
200'29
20029
PINELL
REED & GRAHAM,
002936
002937
002938
0001572
12/14/01
0000334
485102
485224
485225
,¡>
,.ø;
.
VENDOR TOTAL
.
JAMURIUS
RICHARDSEN
.
0002477
~
:.~,
.
11
PAGE
.
LIST'
EXPENDITURE APPROVAL
AS OF: 12/21/2001
.
PREPARED 12/21/2001
PROGRAM: GM339L
CITY OF SARATOGA
HAND-ISSUED
EXPENDITURE
AMOUNT
---------
30.00
30.00
576.72
576.72
877.03
770.54
1,647.57
658.69
1,628.15
2,636.11
2,222.51
2,094.15
190.40
688.08
148.56
105.03
148.96
216.56
159.81
285.42
17.34
136.04
1,636.92
19.50
293.51
23.78
309.54
13,619.06
315.00
315.00
100.00
100.00
30.00
30.00
55.00
12:22
VENDOR NAME
VOUCHER
NO
10
VEND NO
INVOICE
NO
ITEM
DESCRIPTION
ACCOUNT
NO
CHECK/DUE
DATE
P.O
NO
12/14/01
VENDOR TOTAL
DANCE CHAPERONE
291-6010-564.40-10
12/18/2001
RICHARDSEN, JAMURIUS
002929
0002477
12/14/01
SR TRIP 1/10/02-BUS
VENDOR TOTAL
290-6005-564.40-51
320-9010-522.40-10
320-9010-522.40-10
12/14/2001
COACH TOURS
002825 20141
PRINT
BLUE
003013
003069
JOSE
ROYAL
SAN
0000338
92905
0000344
7216893
7209204
LIB. PHASE II PRINTS
PHASE 1/11 BID DOC. MGMT
VENDOR TOTAL
BUILDINGS
PARKS/OPEN SPACE
PARKS/OPEN SPACE
MEDIANS/PARKWAYS
MEDIANS/PARKWAYS
MANOR DRIVE
VILLAGE COMMERCIAL
HORSESHOE DR.
GREENBRIAR
MCCARTYSVILLE
TRICIA WOODS
ARROYO SARATOGA
LEUTAR CT.
GLASGOW CT.
PRIDES CROSSING
BELLGROVE
TOLLGATE
SUNLAND PARK
FREDRICKSBURG
BONNET WAY
001-1060-513.40-22
001-3030-532.40-22
001-3030-532.40-22
150-3025-532.40-22
150-3025-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
180-3040-532.40-22
12/19/2001
12/20/2001
WATER COMPANY
002869 12/18/2001
002864 12/18/2001
002870 12/18/2001
002865 12/18/2001
002871 12/18/2001
002866 12/18/2001
002867 12/18/2001
002868 12/18/2001
002872 12/18/2001
002873 12/18/2001
002874 12/18/2001
002875 12/18/2001
002876 12/18/2001
002877 12/18/2001
002878 12/18/2001
002879 12/18/2001
002880 12/18/2001
003070 12/20/2001
003071 12/20/2001
003072 12/20/2001
JOSE
SAN
0000346
VENDOR TOTAL
10/01
VENDOR TOTAL
CITATION REVENUE
001-1040-452.01-00
12/18/2001
SANTA CLARA COUNTY
002926
0000097
DEPOSIT REFUND
VENDOR TOTAL
00-00
292-0000~260
12/19/2001
DISTRICT
SARATOGA FIRE
003001
0000005
52269
12/14/01
VENDOR TOTAL
SC COUNTY/CITIES DINNER
DANCE CHAPERONE
291-6010-564.40-10
40-04
001-1020-511
12/18/2001
MANAGER'S ASSOC
12/19/2001
,
SARIOTTI, LINDSEY
002923
SC COUNTY/CITIES
002948
0002443
12/14/01
0000005
12/13/01
·t
.
PAGE 12
- - -- --
EXPENDITURE HAND-ISSUED
AMOUNT
-----------------------------
55.00
300.00
300.00
422.00
422.00
304.59
100.00
404.59
450.00
450.00
13,593.50
614.00
392.50
14,600.00
30.00
30.00
530.04
489.05
1,019.09
24.00
24.00
80.30
80.30
17.90
'17.90
288.22
172.34
PREPARED 12/21/2001, 10:12:22 EXPENDITURE APPROVAL LIST
PROGRAM: GM339L AS OF: 12/21/2001
CITY OF SARATOGA
----------------------------- -------------------------
VEND NO VENDOR NAME
INVOICE VOUCHER P.O CHECK/DUE ACCOUNT ITEM
NO NO NO DATE NO DESCRIPTION
----------------------------- --------- ----------------------------------
0000005 SC COuNTY/CITIES MANAGER'S ASSOC.
VENDOR TOTAL
0000005 SELF, SHERLYN
53858 003002 12/19/2001 292-0000-260.00-00 DEPOSIT REFUND
VENDOR TOTAL
0002460 SF MOMA
002824 20143 12/14/2001 290-6005-564.40-51 SR TRIP 1/10/02-ADMISSION
VENDOR TOTAL ·
0002483 SHARPER IMPRESSIONS
16875 003010 12/19/2001 001-1030-511.40-41 CITY LOGO MUGS
16875 003009 12/19/2001 001-1045-513.40-03 CITY LOGO MUGS
VENDOR TOTAL ·
0002179 SHINN, CORINNE A.
12/16/01 002919 20014 12/18/2001 250-4010-542.40-10 PLAN. COMM. MINUTES 12/12
VENDOR TOTAL ·
0001843 SHUTE, MIHALY & WEINBERGER LLP
3886 002940 20113 12/19/2001 001-1025-511.40-11 CITY ATTY. MATTERS 11/01
3887 002941 20113 12/19/2001 001-1025-511.40-11 LEGAL SERVICES 11/01
3888 002942 20113 12/19/2001 001-1025-511.40-12 CODE ENF. MATTERS 11/01
VENDOR TOTAL .
0002478 SIADAT, KAYVON
12/14/01 002928 12/18/2001 291-6010-564.40-10 DANCE CHAPERONE 12/14/01
VENDOR TOTAL ·
0002351 SIDEMARK CORPORATION
29733 002859 20103 12/14/2001 250-4010-642.60-06 CUBICLE FURNITURE-CD
29733 002858 20103 12/14/2001 250-4015-642.60-06 CUBICLE FURNITURE-CD
VENDOR TOTAL ·
0002385 SKELLY, CARRIE
4-1355 002963 12/19/2001 290-6005-564.40-10 INSTRUCTOR FEE
VENDOR TOTAL ·
0000005 SOIL AND PLANT LABÒRATORY, INC.
36852 002908 12/18/2001 001-3030-532.30-01 PLANT SPECIMEN EXAM-LAB
VENDOR TOTAL ·
0002426 SPECTOR LAW FIRM 12/19/20011
6830 002945 001-1025-511.40-10 PROF. SERVICES
VENDOR TOTAL .
0000005 TARGET
684757 003016 12/19/2001 001-3030-532.30-01 EXTERMINATION PRODUCTS
685794 003065 12/20/2001 001-3030-532.30-01 GOPHER TRAP
. .
.,
'-1,
.
13
PAGE
.
LIST
EXPENDITURE APPROVAL
AS OF: 12/21/2001
.
HAND-ISSUED
EXPENDITURE
AMOUNT
ITEM
DESCRIPTION
ACCOUNT
NO
12:22
VENDOR NAME
VOUCHER
NO
10
PREPARED ~2/21/2001
PROGRAM: GM339L
CITY OF SARATOGA
VEND NO
INVOICE
NO
CHECK/DUE
DATE
P.O
NO
460.56
5,523.00
·
VENDOR TOTAL
INC.
12/14/2001
TARGET
0002431 THERMAL MECHANICAL,
SM-11091 002816 20147
0000005
5,523.00
87325
YARD
·
UNIT-CORP
VENDOR TOTAL
REPLACE AC
001-1060-513.60-02
1,075.34
1.075.34
CHECK tI
TLC
0000398
00
·
BENEFITS REIMB
VENDOR TOTAL
FLEX
001-0000-210.20-01
12/11/2001
003058
20.00
20.00
CLASS REFUND
VENDOR TOTAL
290-6005-445.04-00
12/19/2001
KIMBERLY
002967
TSANG
0000005
2463
54.00
00
28.00
56.00
54
·
INSTRUCTOR FEE
VENDOR TOTAL
FILL SAND
FILL SAND
290-6005-564.40-10
001-3030-532.30-01
001-3030-532.30-01
12/19/2001
BRINN
002953
ROCKERY
002841
002856
U SAVE
0002144 TURI
4-1551-2
0000411
77065
77037
84.00
·
VENDOR TOTAL
12/14/2001
12/14/2001
570.00
570.00
·
FEE
VENDOR TOTAL
ANNUAL ADMIN
70-03
400-8015-733
N.A.
12/19/2001
TRUST COMPANY
002994
U.S
0002087
755-740
61
61
150
150
OFFICE ORGANIZERS
VENDOR TOTAL
30-01
001-2005-521
12/19/2001
OFFICE
002934 20204
0002453 ULTIMATE
P06563570101
780.67
67
202.44
76.20
30.00
139.53
131. 33
780
1
1
·
CELL PHONE CHARGES
CELL PHONE CHGS.-CODE ENF
CELL PHONE CHGS.-CD DIR.
CELL PHONE CHGS.- BLDG
CELL PHONE CHGS.-PW
1/02
VENDOR TOTAL
INS
LTD
001-0000-210.20-01
001-1020-511.30-01
001-2010-522.40-20
250-4010-542.30-01
250-4015-542.30-01
260-5015-552.40-20
OF AMERICA
12/14/2001
12/19/2001
12/18/2001
12/18/2001
12/14/2001
12/18/2001
WIRELESS
002947
002917 20021
002918 20021
002827 20021
002916
LIFE INS. CO
002837
0000179 VERIZON
0322641822
0322835922
0322835922
0322542878
UNUM
0000414
579.50
·
VENDOR TOTAL
810.56
810.56
300.00
CABLES
·
VENDOR TOTAL
DEPOSIT REFUND
PRINTER
RECEIPT
290-6005-564.30"01
292-0000-260.00-00
12/19/2001
12/19/2001
SYSTEMS, INC
002958 19994
VSNA OF NO. CA
002998
VERMONT
0002369
7629
0000005
53860
..
.,
.
PAGE 14
- - --
HAND-ISSUED
-----------
12,179.12
1.559,057.04
EXPENDITURE
AMOUNT
-----------
300.00
116.00
54.40
11.60
182.00
1,170.10
1,170.10
739.20
316.80
316.80
1,372.80
2,101.53
2,101.53
1,546,877.92
PREPARED 12/21/2001, 10:12:22 EXPENDITURE APPROVAL LIST
PROGRAM: GM339L AS OF: 12/21/2001
CITY OF SARATOGA
----------------------------- -------------------------
VEND NO VENDOR NAME
INVOICE VOUCHER P.O CHECK/DUE ACCOUNT ITEM
NO NO NO DATE NO DESCRIPTION
----------------------------- -----------------------------------------------
0000005 VSNA OF NO. CA
VENDOR TOTAL
0000422 WADA, ISAO
4-3511 002955 12/19/2001 290-6005-564.40-10 INSTRUCTOR FEE
4-3515 002956 12/19/2001 290-6005-564.40-10 INSTRUCTOR FEE
4-3513 002957 12/19/2001 290-6005-564.40-10 INSTRUCTOR FEE
VENDOR TOTAL
0001563 WILMOTH CONSTRUCTION
393 002969 19710A 12/19/2001 001-9010-522.40-10 CDBG C. CTR. SR. WING
VENDOR TOTAL ·
0002482 WU, MELODY
4-1962 002971 12/19/2001 290-6005-564.40-10 INSTRUCTOR FEE
4-1963 002972 12/19/2001 290-6005-564.40-10 INSTRUCTOR FEE
4-1969 002973 12/19/2001 290-6005-564.40cI0 INSTRUCTOR FEE
VENDOR TOTAL ·
0000440 XEROX CORPORATION
085797253 002903 12/18/2001 001-1050-513.40-30 MONTHLY LEASE 5100A
VENDOR TOTAL ·
TOTAL EXPENDITURES ....
GRAND TOTAL ...........
. .
.
"..)
.
. ,
.
PRE~/14/2001' 14:03:53 ACCOUNTS PAYABLE CHECK REGISTER PAGE 1
PROG : GM346L ACCOUNTING PERIOD 2002/06
PO D CASH GENERAL CHECKING ~CO~ REPORT NUMBER 19
~~;~~---~;~~;--------~;;~;--~ -------~~~~~;;---~~~ ------------------------------ ----------- -------.
DATE REMITTANCE AMOUNT CHECK
NO NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL
............... .. ---------------------- ------- ------------------------------ - -- --------- -------
87300* 2426 SPECTOR LAW FIRM 002598 12/07/2001 001-1025-511.40-10 1,379.46-
1,379.46- VOIDED
BANK/CHECK TOTAL 1,379.46- 00
ALL BANKS/CHECKS TOTAL 1.379.46-
,
~
w
·
·
·
51
--
-
.<
~
·
·
·
~
SARATOGA CITY COUNCIL
MEETING DATE: Jan 2,2002 AGENDA ITEM: /-ß
ORIGINATING DEPT: Administrative Serviees CITY MANAG~~ '-~
PREPARED BY: ~" DEPTHEAD:~.-/ "
~ ~ .
SUBJECT: Financial Reports for the Months ending October and November 2001
RECOMMENDED ACTION(S):
Accept the financial reports for year-to-date months ending October and November 2001 and the
Treasurer's report for the five months ending November 30,2001.
REPORT SUMMARY:
The accompanying financial reports represent the revenues, expenditures and fund balances in all
City funds for the fiscal year-to-date months ending October 31 and November 30,2001.
Summary
9verall, for the five months ending November 30th, the City is in a positive financial condition
when comparing actual fund balance, revenues and expenditures to budget. Audited beginning
year fund balance starts off with a surplus of $2,966,627 of which $1,649,542 is attributed to the
General Fund. In addition, overall revenues are higher than expected at this point in the annual
cyèle, ànd expenditures"are as expected. '
Revenues
General Fund revenue variance is at 35.5% with 41.7% of the year expired. Variance is as
expected resulting from the nature of certain revenue types. F or example, the bulk of property
taxes, which account for approximately 25% of the City's General Fund, are distributed to Cities
during the months of Dec/Jan and April/ May. Sales tax variance of39.7% is slightly lower due,'
to reporting differences where July cash collections were recognized in the period earned for' / /
fiscal year reporting purposes. Transfer and Construction tax variance reflects decline in real
estate transactions, however, the total difference of $97k accounts for only 1.1 % of total general
fund revenues.
Special Revenue Fund variance, 24.3%, primarily reflects grants and reimbursement revenues
that are typically received after expenditures have been made and the timing of recreation
revenues which become significantly higher during the second half of the fiscal year.
~
.
~xpenditures 4IIIIt
General Fund expenditures are about $98,000 lower than anticipated as of November 30, 2001
with savings in many of its program budgets. Departments with a variance greater than 41.7% of
the year expended primarily reflect annual dues, memberships and capital which are one-time
payments or purchases. In other funds, the Streets and Roads fund expenditures are significantly
lower than budgeted because of project delays and timing of expenditures. Other funds are as
. anticipated.
FISCAL IMP ACTS:
Discussed above.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
None.
AL TERNA TIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
Accept and file the reports.
.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
A. Beginning fund balance analysis.
B. Financial reports for Nòvember 2001.
C . Treasurer's report for November 200 I.
D. Financial reports for October 2001.
;'
; /
.
20f2
;¡
BEGINNING FUND BALANCE ·
As of Fiscal Year Beginning July 1, 2001
Financial Reporting Budget
General
Fund CAFR Ledger Variance 2001/02 Variance
'General Fund
001 General 12,074,797 11,874,963.81 . 10,225,422 1,649,541.81
002 MIS 130,000.00 130,000 0.00
003 PERS 69,834.00 69.834 0.00
Total General 12,074,797 12,074,797.81 0,81 10,425,256 1,649,541.81
Special Revenue Funds
100 Local Law Enforcement 87,507 87,508.29 1.29 44,119 43,389.29
110 Traffic Safety (2,057) (2,057.09) (0.09) (2,057.09)
150 Street & Roads 2,121,465 2,121,463.92 (1.08) 1,806,000 315,463.92
160 Traffic Dev. Act
170 Hillside Street Repair
180 Landscp/Lightg Assess Dist #1 136,337 136,337.47 0,47 116,339 19,998.47
250 Development Services 1,738,651 1,738,650,40 (0.60) 1,461,334 277,316.40
260 Environmental Programs 755,349 755,349,71 0.71 384,832 370,517.71
270 Housing & Comm Development 24,648 24,649.12 1.12 119.659 (95,009.88)
290 Recreation: 8,105 1,200.81 1,200.81
292 Facility Operations 2,796,43 2,79643
293 Theatre Tickets Surcharge 4,105.96 4,105.96
Total Recreation 8,105 8,103.20 (1.80) 0 8,103.20
Capital Project Funds
310 Park Development 1,949,571 1,949,570,76 (0.24) 1,012,964 936,606,76 ·
320 Library Expansion 14,047,473 14,047,474,08 1.08 14,000,000 47,474.08
Debt Services Funds
400 Library GO Bond 16,284 16,283.43 (0.57) 16,283.43
Subtotal 32,958,130 32,958,131 1.10 29,370,503 3,587,628
Trust
720 Cable TV Trust (deposit) . 12,502,39 12,502,39 91,103 (78,600.61 ) Est FB may include $81,630
in g/I "cust. deposits"
Assessment Districts
420 Leonard Road (due to assess) 38,726.88 38,726.88 40,328 (1,601.12)
730 Parking District#2 (due to assess) 1,508.19 1,508.19 1,508 0.19
740 Parking District #3 (due to assess) 14,441.56 14,441.56 16,698 (2,256.44)
990 Saratoga PFA Agency (due to assess) 273,042.16 273,042.16, 326,211 (53,168.84) Est FB may include $42,946
327,718.79 327,718,79 384,745 (57,026.21 ) in 911 "due to"
800 Deposits/Agency Trust 485,374 (485,374.00) Est. FB may include "dep pay"
TOTAL FUND BALANCES 32,958,130 33,298,352.28 340,222.28 30,331,725 2,966,627.28
·
¡;
,~
.
.
.
ATTACHMENT A
CITY OF SARATOGA
FOUR MONTHS ENDING NOVEMBER 30, 200
PRO,JECTED
BAI.ANO:
JUNE 30, 2002
BUDGE'
NAlI ) TED
BALANCE
NOV 30,2001
ACTlIAL
YEAR TO DATE
EXPENDITlIRE TRANSFERS
FlIND
BALANCE
JULY 1,200
TRANSFIŒS
FISCAL YEAR
EXPENDITURE
REVENIJE
REVENUE
FUND FUND DESCRIPTION
0,340,603
65,000
04,751
0,610,354
$
$
$
(3,660,768
35,000
34,917
(3,590,85 I)
$
6,142,783
$
8,269,19
537,339
130,000
69,834
11,737,173
$
.999)
(8
$
2.463.715
2,938,090
,874,963
30,000
69,834
12,074,797
$
GENERAL FUND
MIS REPLACEMENT FUND
PERS RETIREMENT FUND
TOTAL GENERAL FUND
00
002
003
87,507
(2,057)
692,717
-
22,233
,477,829
588,230
(42,623
1,201
-
2,797
4,106
2,931,940
$
$
$
$
$
$
$
$
$
$
$
$
$
2,236
(122,5 17)
3,316,274
(54.727)
(2,500)
6,142,783
2,236
25,983
8,297,376
o
o
-
(82,347
15,359
186,725
156,523
140,041
25,784
3,590,85 I
206,697
,876,822
648,385
266,504
9\9,725
223,223
275.041
50,784
2,902,776
8,269,191
100,000
148,500
3,552,354
54,727
2,500
192,593
,616,000
563,613
183,874
733,000
66,700
135.000
25,000
7,373,861
64,896
33,620
2,\21,465
38,254
-
(811 ,999)
-
419,295
2,463,715
691.826
22,6
2,938,090
00.000
35,677
272,53\
38,254
87,507
(2,057
2\,465
-
70,126
,874,298
715,990
24,648
4,4\1
60,874
71,157
54,610
(8,348 )
811,999
-
85,367
659,860
268,017
114,918
394,390
77.222
09,091
4,847
2,428,150
-
9,156
795,507
228,658
507
232,3 I 5
6,065
51,684
9,854
1,790,208
I,
2,
-.
36,337
,738,65
4,106
4,870,004
-
2,797
755,349
24,648
,201
SPECIAL REVENUE FUNDS
COPS SUP. LAW ENFORCEMENT
TRAFFIC SAFETY SRF
STREETS&ROADS SRF
TRANS DEV ACT SRF-CAP PROJ
HILLSIDE REPAIR SRF
LANDSCAPE/LGTNG SRF
DEVELOPMENTSRF
ENVIRONMENTAL PRG SRF
HOUSING & COMM DEV SRF
RECREATION SRF
TEEN SERVICES SRF
FACILITY OPS SRF
THEATER TCK SRCHG SRF
TOTAL SPECIAL REV. FUNDS
100
110
150
160
170
180
250
260
270
290
291
292
293
,656,571
47,473
,704,044
$
$
500,000
4,000,000
4,500,000
207,000
207,000
-
5,043,296
,393.048
2,799,253
4,192,301
804.923
1.405,373
2,210,296
248,400
157,153
405,553
,949,57
14,047,473
15,997,044
CAPITAL PROJECT FUNDS:
PARK DEVELOPMENT
LIBRARY EXPANSION
TOTAL SPECIAL REV. FUNDS
310
320
DEBT SERVICE FlIND:
LIBRARY BONDS DEBT SVC
6.284
38,727
16,702
1.508
4.442
-
297,717
369,096
$
$
$
$
$
$
$
694,592
,738
o
o
67,314
o
o
79,052
694,592
1,738
4,200
24,675
207,927
67,314
15,534
217,847
186,843
30,508
12,502
1.S08
35,522
750
8,219
49,964
-
4,805
4,805
6,284
38,727
12,502
1.508
4.442
-
273,042
340,221
AGENCY FUNDS·
LEONARD ROAD DEBT SVG
C.A. TV TRUST FUND
PARKING DlST 112 DEBT SVC
PARKING DIST 113 DEBT SVC
DEPOSIT AGENCY FUND
SARATOGA PUBL FIN AGNCY
TOTAL AGENCY FUNDS
400
420
720
730
740
800
990
58,183
")
5,631,7\8
.
s
s
34,4\9,203
s
6,752,571
s
31,175,147
$
.
7,26\,094
· Classified as "am. due for special assessments" & "deposits payable" in the CAFR document
s
5,138,656
s
33,298,350
s
TOTAL ALL FUNDS
);
.
.
.
ATTACHMENTB
~
CITY OF SARATOGA
.' REVENUES AS OF NOVEMBER 30, 2001
.
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED 41.7% of
ORIGINAL (if different) BUDGET 11/30/01 Year
TITLE BUDGET (Note 1) (if different) ACTUAL Expired
REVENUE OVERVIEW BY FUND
001 GENERAL FUND $ 8,269,191 $ 8,269,191 2.938.090 35,5%
SPECIAL REVENUE FUNDS:
100 COPS-SLESF FUND 100,000 100,000 100.000 100,0%
110 TRAFFIC SAFETY FUND 148,500 148,500 35.677 24,0%
150 STREETS & ROADS SRF 3,552,354 3,552,354 272,531 7,7%
160 TRANSPORT DEVELOP ACT SRF 54,727 54,727 38,254 69,9%
170 HILLSIDE REPAIR FUND 2,500 2,500 0.0%
180 LANDSCAPE & LIGHTING FUND 192,593 192,593 19.156 9,9%
250 . DEVELOPMENT FUND 1,616,000 1,616,000 795507 49.2%
260 ENVIRONMENTAL PROGRAM FUND 563,613 563,613 228,658 40,6%
.270 HOUSING & COMMUNITY: DEV FUND 183,874 183,874 507 0.3%
290 RECREA TION FUND 733,000 733,000 232,315 31.7%
291 TEEN SERVICES 66,700 66,700 6,065 9.1%
292 FACILITY OPERATIONS FUND 135,000 135.000 51.684 38.3%
293 THEA TER TCK SRCHG SRF 25,000 25,000 9,854 39.4%
TOT AL SPECIAL REVENUE FUNDS 7,373,861 7,373,861 1,790,208 24.3%
CÁPIT AL PROJECTS FUNDS:
310 PARK DVLPMNT CAP PRJ FND 207,000 207,000 248,400 120.0%
320 LIBRARY EXPANSION CAP PROJ FUND 157.153
TOT AL CAPITAL PROJECTS FUNDS 207,000 207,000 405,553 195.9%
DEBT SERVICE FUND:
400 LIBRARY BOND DEBT SRV FND 694,592 694,592
TOTAL AGENCY FUNDS
420 LEONARD RD DEBT SER FUND 11,738 11,738
720 CA TV TRUST FUND 4,200 4,200 0.0%
730 PRK DST#2 DBT SRlAGNCY FD
740 PRK DST#3 DBT SRlAGNCY FD 167,314 167,314
800 DEPOSITS AGENCY FUND
990 SARA TOGA PF A AGENCY FUND 24,675 24,675 4,805 19.5%
TOT AL AGENCY FUNDS 207,927 207,927 4,805 2.3%
TOTAL ALL FUNDS $ 16,752,571 $ 16,752,571 $ 5,138,656 30.7%
.
N()\TFI\1RFR:>nn 1 IREVENUE
PaQe 2
12/2RIO 1
-------
~
CITY OF SARATOGA
REVENUES AS OF NOVEMBER 30, 2001
.
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED 41.7% of
ORIGINAL (if different) BUDGET 11/30/0] Year
TITLE BUDGET (Note 1) (if different) ACTUAL . Expired
REVENUE DETAIL BY FUND
GENERAL FUND
001 PROP TAX SECURED/UNSECURED $ 1,489,800 $ 1,489,800 $ 320,824 21.5% (2)
TEA ALLOCATION 606,598 606,598 0.0%
2,096,398 2,096,398 320.824 15.3%
SALES TAX 1% 1,168,500 1,168,500 469.126 40.1%
SALES TAX PROP 172 95,000 95,000 32.115 33.8%
1,263,500 1,263,500 501,241 39.7%
TRANSFER TAX 400,000 400,000 8 I. 194 20.3% (3)
CONSTRUCTION TAX 400,000 400,000 154,439 38.6% (4)
TRANS OCCUP TAX 321,000 321,000 81.181 25.3%
1,121,000 1.121,000 316.814 28.3%
FRANCHISE FEES - PG&E . 242,500 242,500 0.0%.
FRANCHISE FEES - AT&T 182,000 182,000 110.638 60.8%
FRANCHISE FEES - SJ WATER 99,200 99.200 0,0% t;)}
FRANCHISE FEES - GREEN V ALLEY 321,300 321.300 127.891 39.8%
845.000 845.000 238.529 28.2%
BUSINESS LICENSES 299,600 299,600 88,314 29.5%
FEDERAL LA W BLOCK GRANT
MOTOR VEHICLE LICENSE FEE 1,572,500 1,572,500 758,677 48.2% (7)
OFF HIGHWAY MV FEE 600 600 0.0%
HOPTR 15,700 15.700 0.0%
. 1,888,400 1,888,400 846.991 44.9%
OTHER REFUNDS & REIMBURSE 118,827 118,827 241,418 203.2% (8)
FINES-FALSE ALARM 18,000 18,000 16,100 89.4%
FORFEITURES 45,000 45,000 13,551 30.1%
SPECIAL ASSESSMENTS (VESSING) 295,366 295,366 0.0%
INTEREST 400,000 400,000 244,732 61.2% (9)
RENTALS-CELL PHONE 58,200 58,200 6,001 10.3% (10)
HAKONE RENT PASS THROUGH 4,871
SALE OF ASSETS 15,000 15,000
MISe. 10,000 10,000 1,409 14.1%
VEHICLE ABATEMENT 13,000 13,000 4,716 36.3%
DONA TIONS/YOUTH SPORTS 146,300 - (11)
ANIMAL LICENSES 12,500 12,500 1,899 15.2%
FUEL SALES 10,000 10,000 3,341 33.4%
GROUND MAINT
PARK RENTAL 5,000 5,000 3,116 62.3%
PERMIT-ENCRMT. 54,000 54,000 26,237 48.6% .
1,054,893 1,054,893 713,691 67.7%
TOT AL GENERAL FUND $ 8,269,191 $ 8,269,191 $ 2,938,090 35.5%
"Tr'\.l. rr-. .frlrn""lAA1\n~\/~"III~
P"op 1
12/28101
~
CITY OF SARATOGA
REVENUES AS OF NOVEMBER 30, 2001
·
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED 41.7% of
ORIGINAL (if different)' BUDGET 11/30/01 Year
TITLE BUDGET (Note 1) (if different) ACTUAL Expired
SPECIAL REVENUE FUNDS:
COPS-SLESF SP REV FD
lOa INTEREST
100 SUPPL LAW ENFORCE 100,000 100,000 100.000 100.0%
100,000
TRAFFIC SAFETY SRF
110 CROSSING GUARD MATCH 3,500 3,500 0,0%
110 FINES-VEHICLE CODE 145,000 145,000 35,677 24.6%
110 TOTAL TRAFFIC SAFETY SRF 148,500 148,500 35,677 24,0%
STREETS & ROADS SRF
150 REFUNDS & REIMB. 259,700 259,700 2,684 1.0%
ST HIGHWA Y OSER 2107.5 6,000 6,000 6,000 100.0%
· ST HIGHWAY USER 2106 149,550 149,550 59,780 40.0%
ST HIGHWAY USER 2 I 07 251,500 251,500 105,530 42.0%
ST FHWA REIMB. 1,342,000 1,342,000 0.0%
ST 2105 S&H CODE 194,700 194,700 80,498 41.3%
TEA-21 252,705 252,705 0.0%
CAL TRANS-SARA TOGA/SV RD.
TEA - CLEAN AIR GRANT (SIGNALS) 380,000 380,000 0.0%
AB 434 CLEAN AIR GRANT 338,947 338,947 18,039 5.3%
MEASURE B 377,252 377.252 0.0%
TOT AL ST &RDS SRF 3,552,354 3,552,354 272,531 7.7%
TRANSPORT DEVELOP ACT SRF-CAP PROJ
160 TOT AL TDA 54,727 54,727 38.254 69.9%
HILLSIDE REPAIR SRF
170 INTEREST
HILLSIDE STREET REPAIR 2,500 2,500 0.0%
TOTAL HILLSIDE REPAIR SRF 2,500 2,500 0.0%
LANDSCAPE/LGTNG SRF
180 PROP, TAX 89,404 89,404 19,156 21.4% (2)
SPECIAL ASSESSMENT 101,189 101,189 0.0% (13)
INTEREST 2,000 2,000 0.0%
TOTAL LANDSCAPE/LGTNG SRF 192,593 192,593 19,156 9.9%
· DEVELOPMENTSRF
250 GEOLOGY REVIEW FEES 65,000 65,000 67,818 104.3% ~)
ENGINEERING FEES 60,000 60,000 212,652 354.4%
PLANNING FEES 396,000 396,000 88,900 22.4% (14)
ARBORIST FEE 75,000 ,75,000 28,995 38.7%
DOCUMENT STRG FEES 13,000 13,000 3,565 27.4%
PERMITS~BUILDING 967,000 967,000 354,352 36.6%
NnVF1\-1R FR 2nn 1 IREVENUE Page 4 12/28/01
i
CITY OF SARATOGA
REVENUES AS OF NOVEMBER 30, 2001
.
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED 41.7% of
ORIGINAL (if different) BUDGET 11/30/01 Year
TITLE BUDGET (Note 1) (if different) ACTUAL Expired
PERMITS-GRADING 40,000 40,000 39,225 98.1% (15)
INTEREST
TOTAL DEVELOPMENT SRF 1,616,000 1,616,000 795,507 49.2%
ENVIRNMNT AL PRG SRF
260 ST REFUSE SURCHG AB939 30,000 30,000 7,229 24.1%
260 ENVIRONMENTAL FEES 533,613 533,613 221,429 41.5%
260 INTEREST
TOTAL ENVIRON PRG SRF 563,613 563,613 228,658 40.6%
HOUSING&COMM DEV SRF
270 HCD/CDBG/SHARP GRANTS 180,874 180,874 0.0%
INTEREST 3,000 3,000 507 16.9%
TOTAL HOUSING/COMM DEV SRF 183,874 183,874 507 0.3%
RECREA TION SRF .
290 FRIENDS OF WARNER HUDON HOUSE
SPORTS LEAGUE FEES 38,000 38,000 27,124 71.4%
CAMP FEES 150,000 150.000 11,319 7.5%
EXCURSION FEES 90,000 90,000 42,041 46.7%
CLASS/SPECIAL EVENT 425,000 425,000 134,496 31,6%
COMM, CTR.SNACK BAR SALES
REDWOOD SPORTS PRGM. 30,000 30,000 17,335 57.8%
TOTAL RECREA nON SRF 733,000 733,000 232,315 3 1. 7%
TEEN SERVICES SRF
291 TEEN SERVICES 55,080 55,080 5,840 10.6%
TEEN SNACK BAR 1,620 1,620 225 13.9%
WARNER HUTTON CONTRIBUTIONS 10,000 10,000 0.0%
TOT AL TEEN SERVICES SRF 66,700 66,700 6,065 9.1%
FACILITY OPS SRF /
292 BUILDING RENT 135,000 135,000 51,684 38:3%
TOTAL FACILITY OPS SRF 135,000 135,000 51,684 38.3%
THEA TER TCK SRCHG SRF
INTEREST
293 THEA TER TCK SRCHG 25,000 25,000 9,854 39.4%
TOTALTHEATERTCKSRCHGSRF 25,000 25,000 9,854 39.4%
TOTAL SPECIAL REVENUE FUNDS 7,373,861 7,373,861 1,790,208 24.3% .
CAPIT AL PROJECTS FUNDS
PARK DVLPMNT CAP PRJ FND
"'-¡!ì\I"'1\Ht "'To' "(1(11 \ P~\I~I\III~
PHPe'i
12/28/01
"
CITY OF SARATOGA
REVENUES AS OF NOVEMBER 30, 2001
·
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED 41.7% of
ORIGINAL (if different) BUDGET 11/30/0] Year
TITLE BUDGET (Note 1) (if different) ACTUAL Expired .
310 PARK DEVELOPMENT 207,000 207,000 248.400 120.0%
LIBRARY EXPANSION CAP PROJ FUND
320 LIBRARY BOND INTEREST 157,153 0.0% (9)
TOTAL CAPITAL PROJECTS FUNDS 207,000 207,000 405,553 195,9%
DEBT SERVICE FUND:
LIBRARY BOND DEBT SRV FND
400 PRINCIPAL 691,892 691,892 0.0%
INTEREST
OTHER 2,700 2,700 0,0%
· TOT AL LIBRARY BOND DEBT 694,592 694,592 0.0%
AGENCY FUNDS:
LEONARD RD DEBT SER FUND
420 SERVICES (ASSESS DISTRICTS) 11,738 11 ,738 0.0%
CA TV TRUST FUND
720 INTEREST INCOME 4,200 4,200 0.0%
PRK DST#2 DBT SR/AGNCY FD
730 SERVICES (ASSESS DISTRICTS) 0.0%
PRK DST#3 DBT SR/AGNCY FD
740 SERVICES (ASSESS DISTRICTS) 167,314 167,314 0.0%
DEPOSITS AGENCY FUND
800 DEPOSITS 0.0%
SARA TOGA PF A AGENCY FUND
990 INTEREST INCOME 24,675 24,675 4,805 19.5%
TOTAL AGENCY FUNDS 207,927 207,927 4,805 2.3%
· GRAND TOTAL $ 16,752,571 $ 16,752,571 $ 5,]38,656 30.7%
IU:VENUE NOTES:
(]) Please see summary of budget adjustments.
(2) Property Taxes-Secured property taxes paid in December/January and AprillMay.
N0VFMRFR2nn l\REVENUE Page 6 12!:'R/O 1
CITY OF SARATOGA
REVENUES AS OF NOVEMBER 30, 2001
TITLE
ORIGINAL
BUDGET
FISCAL YEAR 2001-02
BUDGET
ADJUSTMENT
(if different) .
(Note 1)
AMENDED
BUDGET
(if different)
11/30/01
ACTUAL
·
(YTD) %
41.7% of
Year
Expired
(3) Property Transfer taxes are lower than originally budgeted due to the decline in real estate transactions.
(4) Develop. Fees-Geology fees remain higher than originally budgeted. Eng.fees of$194,071 received from Sobrato Co. for Improvement Plan
(5) Franchise Fees from PG&E and SJ Water received in February and April respectively.
(6) Franchise Fees from TCI are higher than originally budgeted.
(7) Motor Vehicle License fees are higher than originally budgeted.
(8) Other Refunds & Reimbursements- Law Enforcement refund $101,001 & ABAG Plan $43,160 received in July.
(9) Interest Income is higher than originally budgeted. Interest will be distributed to funds with earnings.
(10) Rental Cell phone fees from Nextel & Sprint to be received later in the fiscal year.
(11) Donations for Youth Sports Fund.
(12) TDA reimbursements of$17,644 & $20,610 received in September, 2001.
(13) Assessment Revenues-Paid in December/January and AprillMay.
(14) Planning fees are lower than originally budgeted due to decline in new planning applications.
(15) Develop.fees-Grading Permit fees remain higher than originally budgeted.
....T,.....' TT""'\. .rt.,....,...,,"""'''F'\1\ n~\/r-"'11 I~
Dnnn .,
·
·
,,,rBI/f)'
·
CITY OF SARATOGA
EXPENDITURES AS OF NOVEMBER 30, 2001
BUDGET
ADJUSTMENT AMENDED 41. 7% of
ORIGINAL (if different) BUDGET 11130/01 " Year
TITLE BUDGET (Note 1) (if different) ACTUAL . Expired
I
EXPENDITURE OVERVIEW BY FUND
'ª
~
001 GENERAL FUND $ 6,142,783 6,142.783 $ 2,463,715 1 40.1%
SPECIAL REVENUE FUNDS
100 COPS SUP. LAW ENFORCEl\.1ENT 112,236 112,236 22,611 20,1%
110 TRAFFIC SAFETY SRF 25,983 25,983 0.0%
150 STREETS&ROADSSRF 8,297,376 8,297,376 691,826 . 8.3%
160 TRANS DEV ACT SRF-CAP PROJ 0 - :.,:
180 LANDSCAPE/LG1NG SRF 206,697 206,697 85,367 i 41.3%
250 DEVELOPl\.1ENT SRF 1,876,822 1,876,822 659,860 ª 35.2%
260 ENVIRONMENTAL PRG SRF 648,385 648,385 268,0] 7 ~ 41.3%
270 HOUSING & COMM DEV SRF 266,504 266,504 114,918 æ 43.1%
:s
· 290 RECREATION SRF 919,725 919,725 394,390 i 42.9%
291 TEEN SERVICES SRF 223,223 223,223 77 ,222 ~ 34.6%
292 FACILITY OPS SRF 275,041 275,041 109,091 '] 39.7%
293 THEATERTCKSRCHGSRF 50,784 50,784 4,847 ¥ 9.5%
TOTAL SPECIAL REVENUE FUNDS 12,902,776 0 12,902,776 2,42.,15. ~ ]8.8%
CAPITAL PROJECTS FUNDS:
310 ',PARK DEVELOPl\.1ENT 500,000 0 500.000 804,923 'ª 161. 0%
320 LIBRARY EXPANS]ON 14,000,000 1 ,405,373 ~ 10.0%
TOTAL CAP IT AL PROJECTS FUNDS 14,500,000 0 14,500,000 2,210,296 ;; 15.2%
~
DEBT SERVICE FUND:
400 LIBRAR Y BONDS DEBT SVC 694,592 0 694,592 750 Q' 0.1%
TOTAL AGENCY FUNDS
420 LEONARD ROAD DEBT SVC 11,738 8,219 70.0%
700 QUARRY CREEK PROJ ADM
720 CA TV TRUST FUND
730 PARKING DIST #2 DEBT SVC
740 PARKING DIST #3 DEBT SVC 167,314 II 89.6%
149,964 ¡
800 DEPOSIT AGENCY FUND - ~
990 SARATOGA PUBL FIN AGNCY - =
TOTAL AGENCY FUNDS 179,052 ~ 158,183 .i 88,3%
"f ~
-i
TOTAL ALL FUNDS 34,419,203 $ - $ 34,419,203 $ 7,261,094 ~ 21.1%
· .,
CITY OF SARA TOGA
EXPENDITURES AS OF NOVEMBER- 30, 2001
TITLE
EXPENDITURE DETAIL BY FUND
001 GENERAL FUND
1005 CITY COUNCIL
1010 CONTINGENCY
1015 CITY COMMISSIONS
1020 CITY MANAGER'S OFFICE
1025 LEGAL SERVICES/RISK MNGT.
1030 CITY CLERK
1035 EQUIPMENT OPERATIONS
1040 FINANCIAL MANAGEMENT
1045 HUMAN RESOURCES
1050 GENERAL SERVICES
1 060 FACILITIES MAINTENANCE
1065 MANAGEMENT INFORMATION SYS.
1070 PUBLIC INFORMATION
2005 EMERGENCY PREPAREDNESS
2010 CODE ENFORCEMENT
2015 POLICE SERVICES
2025 ANIMAL CONTROL
3030 PARKS/OPEN SPACE
3035 GENERAL ENGINEERING
4005 mv ANCED PLANNING
7005 SENIOR SERVICES
7010 CŒv1MUNITY SUPPORT
7020 ECONOMIC DEVELOPMENT
7025 HAKONE GARDENS PARK
9010 CAPITAL PROJECTS
SUBTOTAL
LESSOVERHEm
TOTAL GENERAL FUND $
BUDGET
ADJUSTMENT
ORIGINAL (if different)
BUDGET (Note I)
$51,000
200,000
100,994
345,209
377,909
87,420
309,987
447,429
167,277
146,680
469,184
274,373
26,162
21,214
. 48,281
2,918,415
202,899
699,546
260,239
96,854
41,035
72,800
149,912
160,747
312,311
7,987,868
0,845,085)
6,142,783 $
o
!
!
!
~
i
1
!
,
~
~
,
!
¡
¡
!
i
!
.;t
$51,000 !
200 000 !
100:994 J
345 209 1
377:900 I
87,420 '
309,987 I
447,429 !
167,277 ¡
146,680 !
469.1 84 ¡
274.373 ¡
, ,
26,162 ¡
21,214 1
48,281 ¡
2,918,415 ~
202,899
699,546
260,239
96,854
41,035
72,800
149,912
160,747
312,311
7,987,868
(1,845,085)
6,142,783
AMENDED
BUDGET
(if different)
. $
1l/30/0 1
ACTUAL
$54,5341
36.322
159,054
162,306
34,207
157,885
182,479
64.1 88
69.355
200.287
94,762
6,053
6,679 ª
16,688 '~
1.272,285 5
. 'CO
103,100 '~
220,638 ¡
100,023 :
26,645
14,685
30,130 i
49,560 .¡
29,944!
111,923 J
$3,203,732
($740,017) i
$ 2,463,715 j
.
oil. 7% of
Year
Expired
f.
106,9% (16)
0.0%
36.0%
46,1%
'42.9% (17)
39.1%
50.9% (18)
40.8%
38.4%
47.3% (19)
42.7.
34.57
23.1%
31.5%
34.6%
43.6%
50.8%
31.5%
38.4%
27.5%
35.8%
41.4%
33.1%
18.6%
35.8% (20)
40.1%
40.1%
140.1%
.
·
CITY OF SARA TOGA
EXPENDITURES AS OF NOVEMBER 30, 2001
BUDGET , ]
~
~ 41.7% of
ADJUSTMENT AMENDED !
ORIGINAL (if different) BUDGET ¡ 11/30/01 Year,
TITLE BUDGET (Note 1) , (if different) I ACTUAL Expired'
i ~
¡
~ !
SPECIAL REVENUE FUNDS: 1
¡
I
~
!
100 2030 COPS SUP. LAW ENFORCEMENT 100,000 100,000 1 20.146 j 20.1%
PLUS OVERHEAD 12,236 ! $2.465 i '20,1%
12,236 ~
TOTAL COPS SRF 112,236 112,236 ! 22,611 ~ 20.1%
1
!
110 2020 TRAFFIC SAFETY SRF 25;100 25,1001 0,0%
PLUS OVERHEAD 883 883 1 ~ ~ 0,0%
'\
TOTAL TRAFFIC SAFETY SRF 25,983 25.983 ,~ 0.0%
! J
I
STREETS&ROADS SRF "
150 !
3005 STREET MAINTENANCE 1,797,812 1,797,812 ! 361,591 20.1% (21)
I
I
· 3010 SIDEWALKS AND TRAILS 96,016 96,016 ¡ 16,063 16.7% (22)
3015 TRAFFIC CONTROL 236,198 236,198 ~ 59,060 25.0%
3020 FLOOD AND STORM DRAIN CONTROl 129,184 ]29,]84 ! 37,123 28. 7%
3025 MEDIANS AND PARKWAYS 147,580 147,580 1 55,634 37.7%
5010 CONGESTION MANAGEMENT 350,621 350,6211 27,489 7.8%
9010 CAPITAL PROJECTS 4,988,425 4.988.425 ¡ 88.879 1.8% -
, , 'I "-
SUBTOTAL 7,745,836 7,745,836 ~ 645,839 i 8.3%
!
PLUS OVERHEAD 551,540 551,540 ~ $45,987 ~ 8.3%
l III
TOTAL STREETS&ROADS SRF 8,297,376 8,297,376 ¡ 691.826 æ 8.3%
1 ~
160 9010 TRANS DEV ACT SRF-CAP PROJ 0 o ,
i 74,344 ¡
180 3040 LANDSCAPE/LGTNG SRF 180,007 180,007 41.3%
PLUS OVERHEAD 26,690 26,690 : $11,023 ~ 41.3%
TOTAL LANDSCAPEILGTNG SRF 206,697 t! lilt 41.3%
206,697 ~ 85,367 I(
i 1
250 DEVELOPMENTSRF ~
'"
4010 ZONING ADMINSTRATION 572,598 572,598 ~ 202,907 ¡ 35.4%
..
4015 INSPECTION SERVICES 479,922 479,922 ¡ 165,730 ¡ , /34.5%
4020 DEVELOPMENT REGULATION 191,238 191,238 i 68,648 ~ ' 35.9%
¡;:
SUBTOTAL 1,243,758 1,243,758 ¡ 437,285 i 35.2%
PLUS OVERHEAD 633,064 633,064 J $222,575 ~ 35,2%
TOTALDEVELOPMENTSRF 1,876,822 lilt 35.2%
1,876,822 ,.¡ 659,860 .
¡ ~
260 ENVIRONMENTAL PRG SRF
5005 INTEGRA1ED WAS1E MGMr 156,741 156,741 113,087 72.1 % (23)
· 5015 STORM WA1ER MANAGEMENT 379,419 379,419 119,068 31.4%
9010 CAP PROJ(STREET STORM DR) 25,467 25,467 - ~ 0.0%
SUBTOTAL 561,627 ¡;:
561,627 , 232,155 ! 41.3%
.~
~
CITY OF SARATOGA
EXPENDITURES AS OF NOVEMBER 30, 2001
.
BUDGET !
ADJUSTMENT AMENDED , 41.7% of
ORIGINAL (if different) BUDGET 1 11/30/01 Year
TITLE BUDGET (Note 1) , (if different) , ACTUAL Expired
1~ 1
!
!
PLUS OVERHEAD 86,758 86,758 i $35.862 ~ 41.3%
. ..:
TOTALENVTIRNMNTALPRGSR 648,385 648,385 ¡ 268,017 j 41.3%
'! }
270 HOUSING&COMM DEVSRF ¡
t
HCDA ADMINISTRATION 201,348 ¡ 85,115 ! .42.3%
7015 201,348 t
9010 CAP PROJECTS (SR CTR & ADA) 50,000 50,000 j 23,268 1 46.5%
251,348 ~ '"
SUBTOTAL 251,348 1 08,383 43,1%
PLUS OVERHEAD 15,156 15,156 1 $6,535 ~ 43.1%
TOTAL HOUSING&COMM DEV SRF 266,504 266,504 ~ 114,918 :§ 43.1%
~ ¡
RECREATION SRF
290 2
6005 RECREATION 673,405 673.405 ~ 288.765 F 42,9%
'~ ' Œ'
SUBTOTAL 673,405 673,405 '! 288,765 ~ 42.9%
PLUS OVERHEAD 246,320 246.320 ¡ $105.625 j 42.9%
, ð È 42.9.
TOTAL RECREATION SERVICES 919,725 919,725 1 394,390
"- I
291 TEEN SERVICES SRF
6010 TEEN SERVICES 161,326 161,326 55,809 34.6%
6010 TEEN SNACK BAR :
6010 WARNER HUITON CONTRIBlITIONS - ~
PLUS OVERHEAD 61,897 61,897 . $21,413 J 34.6%
TOTAL TEEN SERVICES SRF 223,223 223.223 1 77 ,222 .~ 34.6%
1
292 6020 FACILITY OPS SRF 72,036 72,036 ¡ 28,572 39.7%
PLUS OVERHEAD . 203,005 203,005 ~ $80,519 39.7%
TOTAL FACILITY SRF 275,041 275,041 ~ 109,091 39.7%
293 6015 THEATER TCK SRCHG SRF 43,248 43,248 ¡ 4,128 9.5%
PLUS OVERHEAD 7,536 7,536 J $719 9.5%
TOTAL THEATER TCK SRCHG SRF 50,784 50,7841 4,847 ~ 9.5%
c
TOTAL SPECIAL REVENUE FUNDS 12,902,776 0 12,902,776 i 2,428,150 IIi /18.8%
~
..¡
CAPITAL PROJECTS FUNDS
310 9010 PARK DEVELOPMENT 500,000 500,000 804,923 161. oolo (24)
320 9010 LIBRARY EXPANSION 14,000,000 14,000,000 J< 1,405,373 01 1O.OO. :
1
TOTAL CAPITAL PROJECTS FUNDS 14,500,000 14,500,000 " 2,210,296 15.2%
.~ ~
CITY OF SARATOGA
EXPENDITURES AS OF NOVEMBER 30, 2001
.
BUDGET i
ADJUSTMENT AMENDED ,
! ~
ORIGINAL (if different) BUDGET 1 11130/01 ~
BUDGET (Note 1) (if different) ACTUAL ~ .
TITLE ¡ ,:
,
'i :1
~
~ -"
¡ 1,
~
DEBT SERVICE FUND: f
~
400 8015 LIBRARY BONDS DEBT SVC 694,592 694,592 J 750 ~
1 ;:
AGENCY FUNDS: ..¡
î
420 8020 LEONARD ROAD DEBT SVC 11,738 1l,73~ 1 8,219
720 1040 C.A. TV TRUST FUND -
. 730 8005 PARKING DIST #2 DEBT SVC -
1 i
740 8010 PARKING DIST #3 DEBT SVC 167,314 167,3]4 I 149,964
990 ] 040 SARA TOGA PUBL FIN AGNCY - i
-1 ~
TOTAL AGENCY FUNDS 179,052 179,052 ~ 158,183 ª
~
TOTAL EXPENDrnuRES $ 34,419,203 $ - $ 34,419,203 J $ 7,261,094 ~
EXPENDrnuRE NOTES:
.
(16) Housing Trust Fund contribution $25,000, issued in July.
(17) ABAG liability insurance premiums paid in September.
(18) Repair services-emergency CNG station
(19) Telephone line repair (emergency) $7,350 occlUTed in September,
(20) Capital pr~iects to be completed this fiscal year.
(21) Contract services ($1,356,461) for Pavement Management Program to begin in October.
(22) First few months of the fiscal year are generally slower for programs that rely on contract work,
(23) Spring Clean-up Day 2001 expenses.
(24) Park development various locations.
(25) Library Expansion & Renovation Construction Phase I
(26) Debt service pa)'111ents made in December and June,
(27) Debt service pa)'111ents made in September and March
41.7%·of
Year
Expired
0.1% (26)
70.0% (27)
89,6% (27)
88.3%
21.1%
-
ATTACHMENT C
'"
~
·
·
·
CITY OF SARATOGA
Cash and Investment Report
Balance as of November 30,2001
· Anticipatfi
Acquisition FDR* Book Market Par Maturity MonthJ~·
fype Institution Date Rating Value Value Value Yield Date Tenn Eamin !S
Unrestricted Cash & Investments:
Cash: $29.
DD Comerica Bank - Savings N/A AAA $175,244 $175,244 $175,244 2.000% Revolving
CK Comerica Bank - SWEEP Account N/A AAA 1,139,249 1,139,249 1,139,249 0.000% Revolving (I
CK Comerica Bank - Payroll Checking N/A AAA 25,567 25,567 25,567 0,000% Revolving 0
Subtotal Cash 1,340,059 1,340,059 1,340,059 0.262% 29:
L.A.I.F. & Invesbnents:
MF L.AJ.F. N/A N/A 16,711,872 16,790,514 a 16,711,872 3.526% Revolving 49,105
CD San Jose National Bank 07/03/99 AAA 500,000 500,000 500,000 3.700% 07/03/02 365 1,54:
CD Heritage Bank of Commerce 10/14/98 AAA 636,542 636,542 636,542 3.080% 10/14/02 365 1.63~
Subtotal CDs 1,136,542 1,136,542 1,136,542 3.353% 365 3.l7~
Subtotal L.A.I.F. & Invesbnents 17,848,414 17,927,056 17,848,414 3.515% 183 52.28]
Subtotal Unrestricted Cash & Investments 19,188,474 19,267,116 19,188,474 3.288% 92 52.57:'
Restricted Cash & Invesbnents:
SV San Jose National Bank - CDBG N/A AAA 79,134 79,134 79,134 1.600% Revolving lOt
MF L.A.I.E- Library Bond Proceeds N/A N/A 10,813,649 10,864,533 a 10,813,649 3.526% Revolving 31.77~
CK Comerica Bank - Saratoga Youth Sports N/A AAA 154,477 133,931 133,931 0.000% Revolving (
SV Money Market - Library Bond Proceeds N/A N/A 1,025,476 1,021,254 1,021,254 2.170% Revolving 1.85~
CK Wells Fargo Bank,- CDBG N/A AAA 6,503 6,503 6,503 0.000% Revolving (
CK Wells Fargo Bank - CDBG N/A AAA 26,744 26,744 26,744 0.000% Revolving (
·
Subtotal Restricted Cash & Investments 12,105,983 12,132,100 12,081.215 3.337% 2 33,734
.........". - . """"""""""""'1 AVI!Yieltl >
.... ......"........... p~jljj;~,~
..-.......-.-........
sJ1.294.457 ................... ·3309"/. 46 586,30;
Total Cash and Invesbnents ·'.S31;399,21~·.·· '
Benchmark Yield Comparison as oft0131J01 3 Month Treasury 1.72% 1 Year Treasury 2.03°,
Schedule of Maturities:
Immediate
FY 2001-2002 (CDs)
$30,157,915
1,136,542
Reserve Analysis:
General Fund Reserve requirement adopted 4/5/00:
General Fund Balance as of 6/30/0 I (AUDITED).
$2,238,261
$12,074,79í
Total
$31,294,457
Available F1mds:
Unrestricted Pooled Cash & Investments available for ClIJTeI\t year expenses in !l! funds:
(Includes unrestricted funds maturing within the current fIScal year)
$18,051,932
NOTES:
D D - Direct Deposits CK - Checking Account MF - Mutual Fund SV . Savings Account ES - Escrow Account a-Market values for L.A.I.F provided by State Treasurer
. FDR = The Financial Directory rating is based on computer analysis of prime fmancials reported quarterly by the institutions to the Federal Reserve Board and the Federal
Home Loan Bank Board. Ratings based on infonnation released July 1998.
This report reflects Pooled Cash, Investments and Restricted Cash which are available resources to fund operations, debt service and capital improvements. Other'interest bearir
assets (notes receivable) are listed above. Debt service reserve funds held by trustees are restricted pursuant to indenture covenants and have been excluded from this report.
Pursuant to Government Code Section 53646, the City's investment portfolio is in compliance with the adopted investment policy and there are adequate resources to meet
anticipated pool expenditure requirements for the next six months.
S"bm_bY~ ~
·
/~
~by;
12/10/0
(Unaudited Result!
.... ti"~r::-~""" "I""
ATTACHMENTD
-
·
·
·
.
.
.
CITY OF SARATOGA
2001
FOUR MONTHS ENDING OCTOBER 31
PROJECTED
BALANCE
JUNE 30. 2002
BUDGET
lINAlIDITED
BALANCE
OCT.31.200
ACTlJAL
YEAR TO DATE
EXPENDlTlIRE TRANSFERS
FlIND
BALANCE
JULY 1.200
FISCAL YEAR
EXPENDITlIRE TRANSFERS
REVEN1JE
REVENUE
FUND FUND DESCRIPTION
0,340,603
165,000
104,751
10,610,354
$
$
$
(3,660,768)
35,000
34.9 7
(3.590.851)
$
6,142,783
$
8,269,19
,796,123
130,000
69,834
11,995,957
$
5,993
(6
$
,799,483
1,799,483
2,336.636
2,336,636
1,874,963
130,000
69,834
12,074,797
$
GENERAL FUND
MIS REPLACEMENT FUND
PERS RETIREMENT FUND
TOTAL GENERAL FUND
00
002
003
87,507
(2,057)
692,717
-
22,233
,477,829
588,230
(42.623)
1;201
-
2,797
4,106
2,931,940
$
$
$
$
$
$
$
$
$
$
$
$
$
2,236
( 122,517)
3,316,274
(54,727)
(2,500)
6,142,783
2,236
25,983
-
(82,347)
15,359
186,725
156,523
140,041
25,784
3,590,851
8,297,376
o
o
206,697
,876,822
648.385
266,504
919,725
223.223
275,041
50,784
12,902,776
8,269,19
100,000
148,500
3,552,354
54,727
2,500
192,593
1,616,000
563,613
183,874
733,000
66,700
135,000
25,000
7,373,861
70,956
22,171
2,121,465
38,254
-
(615,993)
-
317,632
6,55
544,430
00,000
24,228
226,798
38,254
87,507
(2,057)
21,465
-
78,252
,977,177
664,848
24,648
86,504
30,351
52,073
37,781
(8,348)
615,993
71,204
485,177
259,897
86,904
315,824
58,138
77,538
3,479
1,919,143
-
3.119
723,703
7,721
1,530,916'
69.396
400
84,272
6,065
36,960
2,
-
36,337
,738,651
-
2,797
4,106
4,870,004
755,349
24,648
.201
SPECIAL REVENUE FUNDS
COPS SUP. LAW ENFORCEMENT
TRAFFIC SAFETY SRF
STREETS&ROADS SRF
TRANS DEV ACT SRF-CAP PROJ
HILLSIDE REPAIR SRF
LANDSCAPE/LGTNG SRF
DEVELOPMENTSRF
ENVIRONMENTAL PRG SRF
HOUSING & COMM DEV SRF
RECREATION SRF
TEEN SERVICES SRF .
FACILITY OPS SRF
THEATER TCK SRCHG SRF
TOTAL SPECIAL REV. FUNDS
00
10
50
60
70
80
250
260
270
290
291
292
293
,656,571
47,473
1,704,044
$
$
500.000
14,000,000
14,500,000
207,000
207,000
-
5,097,770
1,521,327
13,346,760
14,868,088
676,644
853,788
,530,431
248,400
153,075
401,475
1,949,571
14,047,473
15,997,044
CAPITAL PROJECT FUNDS:
PARK DEVELOPMENT
LIBRARY EXPANSION
TOTAL SPECIAL REV. FUNDS
310
320
DEBT SERVICE FUND:
LIBRARY BONDS DEBT SVC
6,284
38.727
16,702
1.508
4.442
$
$
$
$
$
$
$
694,592
.738
o
o
67.314
o
o
79,052
694,5 92
.738
4,200
67,314
24,675
207,927
15,534
30,508
12,502
1,508
35,522
-
278,733
187,729
750
8,219
49,964
158,183
-
5,691
5,691
6,284
38,727
12,502
1.508
14,442
-
273,042
340,221
AGENCY FUNDS·
LEONARD ROAD DEBT ŠVC
CA. TV TRUST FUND
PARKING DIST 112 DEBT SVC
PARKING DlST 113 DEBT SVC
DEPOSIT AGENCY FUND
SARA TOGA PUBL FIN AGNCY
TOTAL AGENCY FUNDS
400
420
720
730
740
800
990
297,717
369,096
15,631,718
s
s
34,419,203
s
16,752,571
s
32,165,077
s
5,407,99
· Classified as "amounts due for special assessments" & "deposits payable" in the CAFRdocumenl.
s
4,274,718
s
S J3,298,350
TOTAL ALL FUNDS
CITY OF SARATOGA
REVENUES AS OF OCTOBER 31, 2001
.
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED
ORIGINAL (if different) BUDGET 10/31/01 33% of Year
TITLE BUDGET (Note 1) (if different) ACTUAL -Expired
REVENUE OVERVIEW BY FUND
001 GENERAL FUND $ 8,269,191 $ 8,269,191 2,336.636 28.3%
SPECIAL REVENUE FUNDS:
100 COPS-SLESF FUND 100,000 100,000 100,000 100.0%
110 TRAFFIC SAFETY FUND 148,500 148,500 24,228 16.3%
150 STREETS & ROADS SRF 3,552,354 3,552,354 226,798 6.4%
160 TRANSPORT DEVELOP ACT SRF 54,727 54,727. 38,254 69.9%
170 HILLSIDE REPAIR FUND 2,500 2,500 0.0%
180 LANDSCAPE & LIGHTING FUND 192,593 192,593 13,119 6.8%
250 DEVELOPMENT FUND 1,616,000 1,616,000 723,703 44.8%
260 ENVIRONMENTAL PROGRAM FUND 563,613 563,613 169,396 30.1%
270 HOUSING & COMMUNITY DEV FUND 183,874 183,874 400 0.2%
290 RECREA TION FUND 733,000 733,000 184.272 25.1%.
291 TEEN SERVICES 66,700 66,700 6,065 9.1%
292 FACILITY OPERATIONS FUND 135,000 135,000 36,960 27.4%
293 THEA TER TCK SRCHG SRF 25,000 25,000 7,721 30.9%
TOTAL SPECIAL REVENUE FUNDS 7,373,861 7,373,861 1,530,916 20.8%
CÀPIT AIL PROJECTS FUNDS:
310 PARK DVLPMNT CAPPRJ FND 207,000 207,000 248,400 120.0%
320 LIBRARY EXPANSION CAP PROJ FUND 153,075
TOT AL CAPITAL PROJECTS FUNDS 207,000 207,000 401,475 193.9%
DEBT SERVICE FUND:
400 LIBRARY BOND DEBT SRV FND 694,592 694,592
TOTAL AGENCY FUNDS
420 . LEONARD RD DEBT SER FUND 11,738 11,738
720 CA TV TRUST FUND 4,200 4,200 0.0%
730 PRK DST#2 DBT SR/AGNCY FD
740 PRK DST#3 DBT SR/AGNCY FD 167,314 167,314
800 DEPOSITS AGENCY FUND
990 SARA TOGA PF A AGENCY FUND 24,675 24,675 5,691 23.1%
TOTAL AGENCY FUNDS 207,927 207,927 5,691 2.7%
TOTAL ALL FUNDS $ 16,752,571 $ 16,752,571 $ 4,274,718 25.5%
.
OCTOBER200 I \REVENUE
Page 2
12/28/01
CITY OF SARATOGA
REVENUES AS OF OCTOBER 31, 2001
·
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED
ORIGINAL (if different) BUDGET 10/31/01 33% of Year
TITLE BUDGET (Note 1) (if different) ACTUAL Expired
REVENUE DETAIL BY FUND
'GENERAL FUND
001 PROP TAX SECURED/UNSECURED $ 1,489,800 $ 1,489,800 $ 180,042 12.1% (2)
TEA ALLOCATION 606,598 606,598 0.0%
2,096,398 2,096.398 180.042 8.6%
SALES TAX 1% 1,168,500 1,168,500 354.926 30.4%
SALES TAX PROP 172 95,000 95.000 24.333 25.6%
1,263,500 1,263,500 379,259 30.0%
TRANSFER TAX 400,000 400,000 61,655 15.4% (3)
CONSTRUCTION TAX 400,000 400,000 141,252 35.3% (4)
TRANS OCCUP TAX 321,000 321,000 65.501 20.4%
1,121,000 1,121,000 268.408 23.9%
· FRANCHISE FEES - PG&E 242,500 242,500 0.0% (5)
FRANCHISE FEES - AT&T 182,000 182,000 88,238 48.5% (6)
FRANCHISE FEES - SJ WATER 99,200 99,200 0.0% (5)
FRANCHISE FEES - GREEN V ALLEY 321,300 321,300 95.264 29.6%
845,000 845,000 183.502 21. 7%
BUSINESS LICENSES 299,600 299,600 75.800 25.3%
FEDERAL LAW BLOCK GRANT
MOTOR VEHICLE LICENSE FEE 1,572,500 1.572.500 598,993 38.1% (7)
OFF HIGHWAY MV FEE 600 600 0.0%
HOPTR 15.700 15,700 0.0%
1,888,400 1.888,400 674.793 35,7%
OTHER REFUNDS & REIMBURSE 118,827 118,827 212,107 178.5% (8)
FINES-FALSE ALARM 18,000 18,000 11,775 65.4%
FORFEITURES 45,000 45,000 11.561 25,7%
SPECIAL ASSESSMENTS (VESSING) 295,366 295,366 0.0%
INTEREST 400,000 400,000 242,478 60.6% (9)
RENTALS-CELL PHONE 58,200 58,200 4,785 8.2% (10)
HAKONERENTPASSTHROUGH 4,105
SALE OF ASSETS 15,000 15,000 I -
MISe. 10,000 10,000 1,230 12.3%
VEHICLE ABATEMENT 13,000 13,000 4,716 36.3%
DONATIONS/YOUTH SPORTS 125,750 - (11)
ANIMAL LICENSES 12,500 12,500 1,690 13.5%
FUEL SALES 10,000 10,000 3,341 33.4%
GROUND MAINT
PARK RENTAL 5,000 5,000 2,907 58.1%
· PERMIT-ENCRMT. 54,000 54,000 24,187 44.8%
1,054,893 1,054,893 650,632 61. 7%
TOTAL GENERAL FUND $ 8,269,191 $ 8,269,191 $ 2,336,636 28.3%
OCTOB ER200 1 \REVENUE
Page 3
12/28/01
CITY OF SARATOGA
REVENUES AS OF OCTOBER 31, 2001
.
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED
ORIGINAL (if different) . BUDGET 10/31/01 33% of Year
TITLE BUDGET (Note 1) (if different) ACTUAL Expired .'
SPECIAL REVENUE FUNDS:
COPS-SLESF SP REV FD
100 INTEREST
100 SUPPL LAW ENFORCE 100,000 100,000 100.000 100.0%
100,000
TRAFFIC SAFETY SRF
110 CROSSING GUARD MATCH 3,500 3,500 0.0%
110 FINES-VEHICLE CODE 145,000 145,000 24.228 16.7%
110 TOTAL TRAFFIC SAFETY SRF 148,500 148,500 24,228 16.3%
STREETS & ROADS SRF
150 REFUNDS & REIMB. 259,700 259,700 2.684 1.0%
ST HIGHWAY USER 2107.5 6,000 6,000 6.000 100.0%
ST HIGHWAY USER 2106 149,550 149,550 48,737 32.6% .
ST HIGHWA Y USER 2107 25 I ,500 251)00 85,669 34.1%
ST FHWA REIMB. 1,342,000 1.342,000 0.0%
ST 2105 S&H CODE 194,700 194,700 65,669 33.7%
TEA-21 252,705 252,705 0.0%
CAL TRANS-SARA TOGA/SV RD.
TEA - CLEAN AIR GRANT (SIGNALS) 380,000 380,000 0,0%
AB 434 CLEAN AIR GRANT 338,947 338,947 18,039 5.3%
MEASURE B 377,252 377.252 0.0%
TOT AL ST &RDS SRF 3,552,354 3,552,354 226,798 6.4%
TRANSPORT DEVELOP ACT SRF-CAP PROJ
160 TOTAL TDA 54,727 54,727 38,254 69.9%
HILLSIDE REPAIR SRF
170 INTEREST
HILLSIDE STREET REPAIR 2,500 2,500 0.0%
TOTAL HILLSIDE REPAIR SRF 2,500 2,500 0.0%
LANDSCAPE/LGTNG SRF
180 PROP. TAX 89,404 89,404 13, 119 14.7% (2)
SPECIAL ASSESSMENT 101,189 10 1,189 0.0% (13)
INTEREST 2,000 2,000 0.0%
TOTAL LANDSCAPEILGTNG SRF 192,593 192,593 13,119 6.8%
DEVELOPMENT SRF 99.0% .
250 GEOLOGY REVIEW FEES 65,000 65,000 64,318
ENGINEERING FEES 60,000 60,000 204,695 341.2% Ÿ
PLANNING FEES 396,000 396,000 77,450 19.6% (14)
ARBORIST FEE 75,000 75,000 25,995 34.7%
DOCUMENT STRG FEES 13,000 13,000 2,715 20.9%
PERMITS-BUILDING 967,000 967,000 309,305 32.0%
OCTOBER2001\REVENUE Page 4 12/28/01
CITY OF SARATOGA -
REVENUES AS OF OCTOBER 31,2001
·
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED
ORIGINAL (if different) BUDGET 10/31/01 33% of Year
TITLE BUDGET (Note I) (if different) ACTUAL . Expired
PERMITS-GRADING 40,000 40,000 39,225 98,1% (15)
INTEREST
TOTAL DEVELOPMENT SRF 1,616,000 1,616,000 723,703 44,8%
ENVIRNMNT AL PRG SRF
260 ST REFUSE SURCHG AB939 30,000 30,000 7,229 24.\%
260 ENVIRONMENTAL FEES 533,613 533,613 162.\67 30.4%
260 INTEREST
TOTAL ENVIRON PRG SRF 563,613 563,613 169,396 30.,1%
HOUSING&COMM DEV SRF
270 HCD/CDBG/SHARP GRANTS 180,874 180,874 0.0%
INTEREST 3,000 3,000 400 13.3%
TOTAL HOUSING/COMM DEV SRF 183,874 183,874 400 0,2%
· RECREATION SRF
290 FRIENDS OF WARNER HUTTON HOUSE
SPORTS LEAGUE FEES 38,000 38,000 13,399 35.3%
CAMP FEES 150,000 150,000 8,029 5.4%
EXCURSION FEES 90,000 90,000 29,688 33.0%
CLASS/SPECIAL EVENT 425,000 425,000 122,521 28.8%
COMM. CTR.SNACK BAR SALES
REDWOOD SPORTS PRGM. 30,000 30.000 \0.635 35,5%
TOTAL RECREATION SRF 733,000 733,000 184,272 25.1%
TEEN SERVICES SRF
29\ TEEN SERVICES 55,080 55,080 5,840 10.6%
TEEN SNACK BAR 1,620 1,620 225 13.9%
WARNER HUTTON CONTRIBUTIONS 10,000 10,000 0.0%
TOT AL TEEN SERVICES SRF 66,700 66,700 6,065 9.1%
FACILITY OPS SRF
I
292 BUILDING RENT 135,000 135,000 36,960 27.4%
TOTAL FACILITY OPS SRF 135,000 135,000 36,960 27.4%
THEA TER TCK SRCHG SRF
INTEREST
293 THEA TER TCK SRCHG 25,000 25,000 7,72\ 30.9%
TOTALTHEATERTCKSRCHGSRF 25,000 25,000 7,721 30.9%
· TOTAL SPECIAL REVENUE FUNDS 7,373,861 7,373,861 1,530,916 20.8%
CAPIT AL PROJECTS FUNDS
PARK DVLPMNT CAP PRJ FND
OCTOBER200\\REVENUE Page 5 12/28/01
CITY OF SARATOGA
REVENUES AS OF OCTOBER 31, 2001
!
.
ORIGINAL
BUDGET
FISCAL YEAR 2001-02
BUDGET
ADJUSTMENT
(if different)
(Note 1)
(YTD) %
TITLE
AMENDED
BUDGET
(if different)
10/31/01
ACTUAL
33% of Year
'Expired
310 PARK DEVELOPMENT
207,000
207,000
248.400 120.0%
153,075 0.0%
401,475 193.9%
LIBRARY EXPANSION CAP PROJ FUND
320 LIBRARY BOND INTEREST
TOTAL CAPITAL PROJECTS FUNDS
207,000
207,000
DEBT SERVICE FUND:
LIBRARY BOND DEBT SRV FND
400 PRINCIPAL
INTEREST
OTHER
TOTAL LIBRARY BOND DEBT
691,892 691,892 0.0%
2,700 2.700 0.0%
694,592 694,592 O~O% .
AGENCY FUNDS:
LEONARD RD DEBT SER FUND
420 SERVICES (ASSESS DISTRICTS)
11,738
11,738
0.0%
CA TV TRUST FUND
720 INTEREST INCOME
4,200
4,200
0.0%
PRK DST#2 DBT SRJ AGNCY FD
730 SERVICES (ASSESS DISTRICTS)
0.0%
PRK DST#3 DBT SRJAGNCY FD
740 SERVICES (ASSESS DISTRICTS)
167,314
167,314
0.0%
DEPOSITS AGENCY FUND
800 DEPOSITS
0.0%
SARA TOGA PF A AGENCY FUND
990 INTEREST INCOME
TOTAL AGENCY FUNDS
24,675 24,675 5,691
207,927 207,927 5,691
$ 16,752,571 $ 16,752,571 $ 4,274,718
23.1%
2.7%
GRAND TOTAL
25.5% .
REVENUE NOTES:
(1) Please see summary of budget adjustments.
(2) Property Taxes-Secured property taxes paid in December/January and AprillMay.
orTORFR200 1 \REVENUE
Page 6
12/28/01
{
·
·
·
CITY OF SARA TOGA
REVENUES AS OF OCTOBER 31, 2001
TITLE
. ORIGINAL
BUDGET
FISCAL YEAR 2001-02
BUDGET
ADJUSTMENT
(if different)·
(Note 1)
AMENDED
BUDGET
(if different)
10/31/01
ACTUAL
(YTD) %
33% of Year
Expired, '
(3) Property Transfer taxes are lower than originally budgeted due to the decline in real estate transactions.
(4) Develop, Fees-Geology fees remain higher than originally budgeted, Eng.fees of$194,071 received from Sobrato Co. for Improvement Plan
(S) Franchise Fees from PG&E and SJ Water received in February and April respectively,
(6) Franchise Fees from TCI are higher than originally budgeted.
(7) Motor Vehicle License fees are higher than originally budgeted.
(8) Other Refunds & Reimbursements- Law Enforcement refund $101,001 & ABAG Plan $43,160 received in July,
(9) Interest Income is higher than originally budgeted. Interest will be distributed to funds with earnings.
(10) Rental Cell phone fees from Nextel & Sprint to be received later in the fiscal year.
(11) Donations for Youth Sports Fund. .
(12) TDA reimbursements of$17,644 & $20,610 received in September, 2001.
(13) Assessment Revenues-Paid in December/January and AprillMay.
(14) Planning fees are lower than originally budgeted due to decline in new planning applications.
(IS) Develop.fees-Grading Permit fees remain higher than originally budgeted.
OCTOB ER200 J \REVENUE
Page 7
12/28/01
CITY OF SARATOGA
EXPENDITURES AS OF OCTOBER 31, 2001
TITLE
ORIGINAL
BUDGET
EXPENDITURE OVERVIEW BY FUND
001
100
110
150
160
180
250
260
270
290
291
292
293
310
320
400
420
700
720
730
740
800
990
GENERAL FUND
SPECIAL REVENUE FUNDS
COPS SUP. LAW ENFORCEMENT
TRAFFIC SAFETY SRF
STREETS&ROADSSRF
TRANS DEV ACT SRF-CAP PROJ
LANDSCAPE/LGTNG SRF
DEVELOPMENT SRF
ENVIRONMENTAL PRG SRF
HOUSING & COtvfM DEV SRF
RECREATION SRF
TEEN SERVICES SRF
F ACll.,ITY OPS SRF
TIIEATER TCK SRCHG SRF
TOTAL SPECIAL REVENUE FUNDS
CAPITAL PROJECTS FUNDS:
PARK DEVELOPMENT
LIBRARY EXPANSION
TOTAL CAPITAL PROJECTS FUNDS
DEBT SERVICE FUND:
LffiRARYBONDSDEBTSVC
TOTAL AGENCY FUNDS
LEONARD ROAD DEBT SVC
QUARRY CREEK PROJ ADM
CA TV TRUST FUND
PARKING DIST #2 DEBT SVC
PARKING DIST #3 DEBT SVC
DEPOSIT AGENCY FUND
SARATOGA PUEL FIN AGNCY
TOTAL AGENCY FUNDS
TOTAL ALL FUNDS
$ 6,142,783
112,236
25,983
8,297~376
206,697
1,876,822
648,385
266,504
919,725
223,223
275,041
50,784
12,902,776
500,000
14,000,000
14,500,000
694,592
11,738
167,314
179,052
34,419,203 $
BUDGET
ADJUSTMENT
(if different)
(Note 1)
AMENDED
BUDGET
(if different)
6,142,783 ¡ $
I
o
112,236
25,983
8,297,376
o
206,697
1,876,822
648,385
266,504
919,725
223,223
275,041
50,784 J
..
12,902,776 .
~
10/31/01
ACTUAL
~
1,799,483
I
16,551 '
544,43~ I
- I
,
,
71,204
485,177
259,897
86,904
315,824
58,138
77,538
3.479 J
1,919,143 .
.
676,644
853,788 ~
1,530,431 =
750
8,219
149,964
- $ 34,419,203 $ 5,407,991
158,183
o
500,000
o
~
14,500,000 ..
.
o
694,592 ~
"
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,
i
133% of Year
. ¡ . .
) Expired
29.3%
14.7%
0.0%
6.6%
34.4%
25.9%
40.1%
32,6%
34,3a
26.~
28.2%
6.9%
14.9%
135.3%
6.1%
10.6%
0.1%
70.0%
, 89.6%
88.3%
15.7%
.
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CITY OF SARATOGA
EXPENDITURES AS OF OCTOBER 31, 2001
e
BUDGET
ADJUSTMENT AMENDED
ORIGINAL (if different) BUDGET 10/31/01 ¡ 33% of Year
TITLE BUDGET (Note 1) (if different) ACTUAL . ~ Expired
,
EXPENDITURE DETAIL BY FUND ~
I
001 GENERAL FUND ¡
1005 CITY COUNCIL $51,000 $51,000 $47,978 ¡ 94.1% (16)
1010 CONTINGENCY 200,000 200,000 - ! 0.0%
T015 CITY COMMISSIONS 100,994 100,994 26,322 ~ 26.1%
1020 CITY MANAGER'S OFFICE 345,209 345,209 122,408/ 35.5%
1025 LEGAL SERVICES/RlSK MNGT. 377,900 377,900 148,182 i 39.2% (17)
1030 CITY CLERK 87,420 87,420 24593 28.1%
1035 EQUIPMENT OPERATIONS 309,987 ' 309,987 149,675 48,3% (18)
1040 FINANCIAL MANAGEMENT 447,429 447,429 137,482 30.7%
1045 HUMAN RESOURCES 167,277 167,277 44,371 26.5%
1050 GENERAL SERVICES 146,680 146,680 56,133 38.3% (19)
. 1060 FACILITIES MAINTENANCE 469,184 469,184 165,504 35,3%
1065 MANAGEMENT INFORMATION SYS. . 274,373 274,373 73,801 26.9%.
1070 PUBLIC INFORMATION 26,162 26,162 2,051 7,8%
2005 EMERGENCY PREPAREDNESS 21,214 21,214 5,068 23.9%
2010 CODE ENFORCEMENT 48,281 48,281 11,843 24.5%
2015 POLICE SERVICES 2,918,415 2,918,415 781,484 26.8%
2025 ANIMAL CONTROL 202,899 202,899 102,243 50.4%
3030 PARKS/OPEN SPACE 699,546 699,546 165,461 23.7%
3035 GENERAL ENGINEERING 260,239 260,239 72,638 27.9%
4005 ADVANCED PLANNING 96,854 96,854 17,401 18.0%
7005 SENIOR SERVICES, 41,035 41,035 12,698 30.9%
7010 COMMUNITY SUPPORT' 72,800 72,800 30,130 41.4%
7020 ECONOMIC DEVELOPMENT 149,912 . 149,912 J 31,891 21.3%
7025 HAKONE GARDENS PARK 160,747 160,747 22,152 13.8%
9010 CAPITAL PROJECTS 312,311 312,311 88,478 ~ 28.3% (20)
SUBTOTAL 7,987,868 0 7,987,868 $2,339,987 29,3%
LESS OVERHEAD (1,845,085) (1,845,085) ($540,504) 29.3%
TOTAL GENERAL FUND $ 6,142,783 $ $ 6,142,783 . $ 1,799,483 29.3%
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CITY OF SARATOGA
EXPENDITUJRES AS OF OCTOBER 31, 2001
.
BUDGET I '¡
¡
ADJUSTMENT AMENDED !
ORIGINAL (if different) BUDGET j 10/31/01 33% of Year
TITLE BUDGET (Note 1) (if different) ACTUAL Expired·
~
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¡
SPECIAL REVENUE FUNDS:. j
¡ !
¡ !
;
100 2030 COPS SUP. LAW ENFORCEMENT 100,000 100,000 ! 14,747 I 14.7%
PLUS OVERHEAD 12,236 12,236 J $1.804 j 14,7%
TOTAL COPS SRF 112.236 112.236 J 16,551 ) 14,7%
. ~
110 2020 TRAFFIC SAFETY SRF 25,100 25,100 0.0%
PLUS OVERHEAD 883 883 ~ .. 0.0%
TOTAL TRAFFIC SAFETY SRF 25.983 25.983 ~ 0.0%
.
150 STREETS&ROADSSRF
3005 STREET MAINTENANCE 1,797,812 1,797,812 320,239 17.8% (21)
3010 SIDEWALKS AND TRAILS 96,016 96,016 11,428 11.9.)
3015 TRAFFIC CONTROL 236,198 236,198 41,713 17.70
3020 FLOOD AND STORM DRAIN CONTROl "129,184 129,184 27,204 21.1%
3025 tvŒDIANS AND PARKWAYS 147,580 147,580 44,499 30,2%
5010 CONGESTION MANAGEMENT 350,621 350,621 19,659 5.6%
9010 CAPITAL PROJECTS 4,988,425 4,988,425 43,499 0.9% -
SUBTOTAL 7.745,836 . 508,241 6.6%
7,745.836
PLUS OVERHEAD 551,540 551,540 . $36,189 6.6%
TOTALSTREETS&ROADSSRF 8,297,376 8.297.376 544,430 6.6%
"
160 9010 TRANS DEV ACT SRF-CAP PROJ 0 0
180 3040 LANDSCAPE/LGTNG SRF 180,007 ,180,007 62,01 0 34.4%
PLUS OVERHEAD 26,690 26,690 $9,194 34.4%
TOTAL LANDSCAPEILGTNG SRF 206.697 206.697 71,204 34.4%
250 DEVELOPMENTSRF
4010 ZONING ADMIN STRATI ON 572,598 572,598 145,617 25.4%
4015 INSPECTION SERVICES 479,922 479,922 119,987 /25,0%
4020 DEVELOPMENT REGULATION 191,238 191,238 55,920 29,2%
SUBTOTAL 1.243.758 1.243,758 321,524 25.9«'10
PLUS OVERHEAD 633,064 633,064 $163,653 25.9«'/0
TOTAL DEVELOPMENT SRF 1,876,822 1.876,822 485.177 25,9«'/0
260 ENVIRONMENTAL PRG SRF
5005 INTEGRATED WASTE MGMr 156,741 156,741 112,697 71.9«'/0 (23)
5015 STORM WA1ER MANAGEMENT 379,419 379,419 112,424 29,6~.
9010 CAP PROJ(S1REET STORM DR) 25,467 25,467 0.0%
SUBTOTAL 561,627 561.627 225.121 40,1%
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CITY OF SARATOGA
EXPENDITURES AS OF OCTOBER 31,2001
.
BUDGET 1
ADJUSTMENT AMENDED
ORIGINAL (if different) BUDGET 10/31/01 ~ 33% of Year
t
TITLE BUDGET (Note 1) (if different) ACTUAL ! Expired
1
PLUS OVERHEAD 86,758 86,758 $34,776 J 40.]%
TOTAL ENVIRNMNTAL PRG SR 648,385 648.385 259.8971 40.]%
í
,
270 HOUSING&COMM DEV SRF ~
70]5 HCDA ADìv1IN1STRATION 201,348 201,348 81,962 ¡ 40,7%
9010 CAP PROJECTS (SR CTR & ADA) 50,000 50,000 - j 0.0%
SUBTOTAL 251,348 251,348 81,962 ~i 32.6%
PLUS OVERHEAD 15,156 15,156 $4,942 J 32.6%
TOTAL HOUSING&COMM DEV SRF 266,504 .'
266,504 86,904 J 32.6%
...
290 RECREATION SRF
6005 RECREATION 673,405 673,405 . 231,240 . 34.3%
SUBTOTAL 673,405 673,405 I 231,240 : 34.3%
PLUS OVERHEAD 246,320 I $84,584 ~ 34,3%
246,320 ~
e TOTAL RECREATION SERVICES 919.725 919.725 ~ 315.824 [ 34.3%
~.
291 TEEN SERVICES SRF
6010 TEEN SERVICES ]61,326 ]61,326 42,0] 7 26.0%
6010 TEEN SNACK BAR
6010 WARNER HUTTON CONTRIBlJIlONS
PLUS OVERHEAD 61,897 61,897 j $16,121 ,¡ 26.0%
TOTAL TEEN SERVICES SRF 223.223 223,223 J '. 26.0%
58,138
292 6020 FACILITY OPS SRF 72,036 72,036 20,308 28.2%
. PLUS OVERHEAD 203,005 203,005 ~ $57,230 _ 28.2%
...
TOTAL FACILITY SRF 275,041 275,041 " 77 ,538 ~ 28,2%
293 6015 THEATER TCKSRCHGSRF 43,248 43,248 2,963 6.9%
PLUS OVERHEAD 7,536 7,536 , $516 6.9%
TOTAL THEATER TCK SRCHG SRF 50,784 50,784 J 3,479 6.9%
TOTAL SPECIAL REVENUE FUNDS 12,902.776 0 12,902,776 J 1,919,143 14.9%
CAPITAL PROJECTS FUNDS
310 9010 PARK DEVELOPMENT 500,000 500,000 676,644 135.3% (24)
. 320 9010 LIBRARY EXPANSION 14,000,000 14,000,000 853,788 6.1% (25)
TOTAL CAPITAL PROJECTS FUNDS 14,500,000 14,500,000 1,530,431 10.6%
..,...
,..,.,-'...,-.......,................ ....-"r'~ ,..--~~..-.................
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CITY OF SARA TOGA
EXPENDITURES AS OF OCTOBER 31, 2001
.
400 8015 LIBRARY BONDS DEBT SVC
, 694,592
694,592
I
10/31/01 .133% of Year
ACTUAL ! Expired
~
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750 J
0,1% (26)
TITLE
ORIGINAL
BUDGET
BUDGET
ADJUSTMENT
(if different)
(Note 1)
AMENDED
BUDGET
(if different)
DEBT SERVICE FUND:
"
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!
AGENCY FUNDS:
420 8020 LEONARD ROAD DEBT SVC
11,738
11,738 8,219 70.0% (27)
i
¡ .
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I
¡
167,314 j 149,964 89.6% (27)
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179,052 j 158,183 88.3%
"'I 5,407,991 J
¡
- $ 34,419,203 ~ $ 15,7%
720 1040 C.A. TV TRUST FUND
730 8005 PARKING DlST #2 DEBT SVC
740 8010 PARKlNGDIST#3 DEBT SVC
167,314
990 1040 SARA TOGA PUBL FIN AGNCY
TOTAL AGENCY FUNDS
179,052
TOTALEXPENDnITmŒS
$ 34,419,203 $
EXPENDITURE NOTES:
(16) Housing Trust Fund contribution $25,000, issued in July,
(17) ABAG liability insurance premiums paid in September.
(18) Repair services-emergency CNG station
(19) Telephone line repair (emergency) $7,350 occUlTed in September.
(20) Capital projects to be completed this fiscal year.
(21) Contract services ($1,356,461) for Pavement Management Program to begin in October,
(22) First few months of the fiscal year are generally slower for programs that rely on contract work.
(23) Spring Clean-up Day 2001 expenses.
(24) Park development various locations.
(25) Library Expansion & Renovation Construction Phase I
(26) Debt service pa}o111ents made in December and June.
(27) Debt service pa}o111ents made in September and March
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CITY OF SARATOGA
REVENUES AS OF OCTOBER 31, 2001
.
FISCAL YEAR 2001-02 (YTD) %
BUDGET
ADJUSTMENT AMENDED
ORIGINAL (if different) BUDGET 10/31/01 33% of Year
TITLE BUDGET (Note 1) (if different) ACTUAL Expired
REVENUE OVERVIEW BY FUND
001 GENERAL FUND $ 8,269,191 $ 8,269,191 2.336.636 28.3%
SPECIAL REVENUE FUNDS:
100 COPS-SLESF FUND 100,000 100,000 100.000 100,0%
110 TRAFFIC SAFETY FUND 148,500 148,500 24.228 16.3%
150 STREETS & ROADS SRF 3,552,354 3,552,354 226.798 6.4%
160 TRANSPORT DEVELOP ACT SRF 54,727 54,727 38.254 69.9%
170 HILLSIDE REPAIR FUND 2,500 2.500 ,0.0%
180 LANDSCAPE & LIGHTING FUND 192,593 192,593 13.119 6.8%
250 DEVELOPMENT FUND 1,616,000 1,616,000 723,703 44.8%
260 ENVIRONMENTAL PROGRAM FUND 563,613 563.613 169.396 30.1%
e 270 HOUSING & COMMUNITY DEV FUND 183,874 183,874 400 0.2%
290 RECREA TION FUND 733,000 733.000 184.272 25,1%
291 TEEN SERVICES 66,700 61).700 6.065 9.1%
292 FACILITY OPERATIONS FUND 135,000 135,000 36,960 27.4%
293 THEATER TCK SRCHG SRF 25,000 25.000 7.721 30.9%
TOTAL SPECIAL REVENUE FUNDS 7,373,861 7,373,861 1.530,916 20.8%
,
CAPITAL PROJECTS FUNDS: -~
310 PARK DVLPMNT CAP PRJ FND 207,000 207,000 248,400 120.0%
320 LIBRARY EXPANSION CAP PROJ FUND 153.075
TOTAL CAPITAL PROJECTS FUNDS 207,000 207,000 401,475 193,9%
DEBT SERVICE FUND:
400 LIBRARY BOND DEBT SRV FND 694,592 694,592
TOT AL AGENCY FUNDS
420 LEONARD RD DEBT SER FUND 11,738 11,738
720 CA TV TRUST FUND 4,200 4,200 0.0%
730 PRK DST#2 DBT SR/AGNCY FD
740 PRK DST#3 DBT SR/AGNCY FD 167,314 167,314
800 DEPOSITS AGENCY FUND
990 SARATOGA PF A AGENCY FUND 24,675 24,675 5,691 23.1%
TOTAL AGENCY FUNDS 207,927 207,927 5,691 2.7%
"
TOTAL ALL FUNDS $ 16,752,571 $ 16,752,571 $ 4,274,718 25.5%
Î -
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SARATOGA CITY COUNCIL
AGENDA ITEM: L C
CITYMANAGE~~~~
DEPT HEAD:
MEETING DATE: January 2, 2002
ORIGINATING 'P\TJity Manager
PREP~ßY: ~ ')
V~ ./
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SUBJECT: Claim of Patrick Leung; Claim No. GL-00S300S
RECOMMENDED ACTION:
Authorize ABAG to reject claim.
REPORT SUMMARY:
On August 20, 2001 the claimant presented a claim for damages regarding the property located at
19621 Scotland Drive. The claimant asserts that the City revoked its prior approval of
construction plans for a single story residence at 19621 Scotland Drive. The claimant reports
that the City representatives had passed the plans along to the Building Department after
indicating that a planning review was not necessary. In July 2001 the City reversed this decision
and required the claimant to submit his plans for review. As a result of demands made by one
neighbor, during the review process, the claimant asserts he incurred additional planning and
copy charges totaling $680.00 and is claiming damages in that amount.
The City's claims examiner reviewed all documents provided by the claimant and City staff, and
recommends that the City Council reject the claim.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The claim will not be settled.
ALTERNATIVE ACTION:
The City Council could decide to settle the claim by paying damages.
FOLLOW UP ACTION:
Process rejection notice.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A - Supplemental Claims Report from ABAG
ASSOCIATION OF BAY AREA GOVERNMENTS
Representing City and County Governments of the San Francisco Bay Area
December 18, 2001
ABAG PLAN
C ORPORAT¡ON
Cathleen Boyer, City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
CLAIMANT( s):
DATE OF LOSS:
CITY CLAIM #:
ABAG CLAIM #:
, LEUNG, Patrick
7-16-2001
01/02 SA - ?
GL-053005
DEC 20 2GG1
·cß
SUPPLEMENTAL CLAIM REPORT
Dear Ms. Boyer:
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Atþ
FACTS ALLEGED BY THE CLAIMANT:
The claimant asserts that the City revoked its prior approval of construction plans for a sing1e-
story residence at 19621 Scotland Drive. The claimant reports that the City representative had
passed the plans along to the Building Department after indicating that a planning review was
not necessary. In July 2001 the City reversed this decision and required the claimant to
submit his plans for review. As a result of demands made by one neighbor, the claimant
asserts he incurred additional planning and copy charges totaling $680.
CITY INFORMATION: .
We received information from Thomas Sullivan, Community Development Director, about this
incident. Upon taking over his position with the City in May 2001, Mr. Sullivan discovered that
projects had been sent erroneously to the building Division without undergoing the necessary
design review required by Saratoga Municipal Code (Article 15-45). The claimant's project was
one of those which was determined to need the Administrative Design review. According to Mr.
Sullivan, this project had simply been sent to the Building Department. No permits had been
issued on the project, so final approval had not yet been obtained. The City coordinated the
design review where a compromise was achieved, resulting in very minor changes in the
claimant's construction project.
LIABILITY:
Doubtful.
According to the claimant, he sustained damages from either the City's failure to require the
design review in March 2001, or from Mr. Sullivan's insistence that this project be subjected to
a design review after it had already been submitted to the Building Department. These actions
must be considered under the public entity immunities' available under the California
Government Codes that would be applicable in this case. As I pointed out to Mr. Leung during
our telephone conversation on 12/18/01, several Government Code sections are applicable in '
this case:
818.2. A public entity is not liable for an injury caused by
adopting or failing to adopt an enactment or by failing to enforce
any law.
Mailing Address: P,O. Box 2050 Oakland, California 94604-2050 (510) 464-7900 Fax: (510) 464-7989 plan@abag.ca.gov
Location: Joseph P. Bart MetroCenter 101 Eighth Street Oakland, California 94607-4756
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City of Saratoga
LEUNG
ABAG Claim # GL-053005 / # 01/02 SA- ?
December 18,2001
Page 2
LIABILITY (Applicable Government Code Sections continued):
818.4. A public entity is not liable for an injury caused by the
issuance, denial, suspension or revocation of, or by the failure or
refusal to issue, deny, suspend or revoke, any permit, license,
certificate, approval, order, or similar authorization where the
public entity or an employee of the public entity is authorized by
enactment to determine whether or not such authorization should be
issued, denied, suspended or revoked.
821. A public employee is not liable for an injury caused by his
adoption of or failure to adopt an enactment or by his failure to
enforce an enactment.
821.2. A public employee is not liable for an injury caused by his
issuance, denial, suspension or revocation of, or by his failure or
refusal to issue, deny, suspend or revoke, any permit, license,
certificate, approval, order, or similar authorization where he is
authorized by enactment to determine whether or not such
authorization should be issued, denied, suspended or revoked.
(Government Code Sections copied from www.leginfo.ca.gov) ,
RESERVE
An initial property damage reserve has been set in the amount of $680. This reserve will be
maintained pending receipt of additional information about this claim.
RECOMMENDATION:
Based upon the information obtained, particularly relying on the immunities provided under
California Government Codes, we would recommend for the City to issue a rejection notice on
this claim. The rejection, notice should be issued to the claimant using Form No. 3 out of the
ABAG PLAN Claims Procedures Manual. Please send the rejection notice with a Proof of Mailing
form that is also found in the Claims Manual.
REMARKS:
I look forward to receiving confirmation regarding the City's review of this claim. If the City
concurs with our recommendation to reject this claim, please advise me as soon as
possible so I may advise the claimant of the determination made on his claim. If you have /
any questions about this or any other matter, please contact me at 510-464-7936.
dhcerely, ~
;i)iOr
Lori Hardacre
Claims Examiner
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SARATOGA CITY COUNCIL
MEETING DATE: January 2, 2002 AGENDA ITEM: 3
ORIGINATING D CITY MANAGE~~Y)rt0
DEPT HEAD:
SUBJECT: Resolution Ordering the Abatement of a Public Nuisance By Removal of
Hazardous Weeds
RECOMMENDED ACTION:
Open public hearing; close public hearing; adopt resolution.
REPORT SUMMARY:
The attached resolution represents the second step in Saratoga's weed abatement program
administered by the County Fire Marshall. The County has sent owners of the parcels requiring
weed abatement notices informing them that the weeds must be abated, either by the owners or
by the County. The notice also informed them that they may present objections at tonight's
public hearing.
Marty Hicks of the County Fire Marshall's Office will be attending the meeting to answer any
questions Councilmembers may have on this topic.
FISCAL IMPACTS:
None to the City. County recovers its costs from administrative portion of fee charged to
property owner.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Abatement process by the County will not proceed. It would be necessary to depend upon the
property owners to take care of their own abatement.
ALTERNATIVE ACTION:
None.
FOLLOW UP ACTION:
Upon adoption, the County will begin abatement.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A Notice of Public Hearing was published in the Saratoga News on December 12,2001 as
required by law. The County mailed notices to all of the affected property owners.
ATTACHMENTS:
Attachment A - Resolution
RESOLUTION NO. 02-
.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ORDERING
ABATEMENT OF A PUBLIC NUISANCE BY REMOVAL OF HAZARDOUS WEEDS
WHEREAS, the Saratoga City Council has declared hazardous weeds growing on certain
properties to be a public nuisance by Resolution No. 01-083 adopted December 5,2001; and
WHEREAS, the County Fire Marshal did give notice to all property owners of land on which
hazardous weeds which have been declared a public nuisance are growing; and
WHEREAS, a public hearing on said notice was held on January 2, 2002; and
WHEREAS, final action on any protests or objections to the proposed removal of weeds has
been made by the City Council.
NOW, THEREFORE, IT IS ORDERED that the County Fire Marshal shall cause the abatement
of hazardous weeds as designated by resolution dated December 5, 2001, by having said weeds
destroyed or removed, and any property owner shall have the right to destroy or remove such
weeds himself or herself, or have the same destroyed or removed at his or her own expense,
provided that such weeds shall have been removed prior to the arrival of the County Fire Marshal
or his authorized representative to remove them.
The above and foregoing resolution was passed and adopted by the Saratoga City Council at a .
regular meeting held on the 2nd day of January 2002, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk
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SARATOGA CITY COUNCIL
MEETING DATE: January 2, 2002
L
AGENDA ITEM: \
CITY MANAGE~~ :....~
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DEPTHEAD:. ~r~
ORIGINATING DEPT: Public Works
PREPARED BY: ~~ e~
SUBJECT: Proposal for On-Call Professional Consulting services for the City of
Saratoga's Neighborhood Traffic Management Program and Municipal
Traffic Engineering.
RECOMMENDED ACTION(S):
I. Approve proposal from Fehr & Peers Associates, Inc. for on-call Traffic Engineering
Services.
2. Authorize City Manager to execute a Professional Consulting Agreement for the same.
REPORT SUMMARY:
The Neighborhood Traffic Management Program (NTMP) process was developed to identify
strategies to mitigate negative traffic impacts. The neighborhoods, Sheriff s Office staff, NTMP
Traffic Engineer, and City administrative staff will work together on solutions to traffic related
Issues.
A Request For Proposal (RFP) describing the City's needs was sent to 27 Bay Area Traffic
Consulting firms (see attached RFP) and the City received four responses from the following
firms:
· Abrams Associates
· Fehr & Peers Associates
· CCS Planning and Engineering Inc.
· Higgins Associates
The deadline for submissions was Friday, Dec. 7. The Assistant City Manager, a member of the
Public Safety Commission, and the Public Works Director interviewed the above-mentioned
firms on December 19. It is recommended that Fehr & Peers Associates, Inc. be approved as the
City's on-call Traffic Consultants.
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F ehr & Peers' thorough knowledge of the traffic conditions in Saratoga and their strong ability to .
work with the public makes them the ideal candidate for the NTMP process. The successful
completion of the update ofthe City's Circulation Element and the numerous traffic studies they
have prepared for Saratoga schools will enable them to shorten their learning curve concerning
Saratoga traffic issues. Additionally, Sohrab Rashid will be the lead consultant to the City. Sohrab
has a proven ability to work with the public and has an established relationship with the City.
It is therefore recommended that Council approve the proposal from Fehr & Peers Associates, Inc.
for on-call Traffic Engineering Sevices and authorize the City Manager to execute a Professional
Consultant agreement for the same.
FISCAL IMPACTS:
Funds for the NTMP Program are budgeted in the Public Works Department Traffic Engineering
budget and in the five-year CIP budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The proposal would not be approved and the NTMP process would go forward without a Traffic
Engineer.
ALTERNATIVE ACTION(S):
The Council could choose another finn.
FOLLOW UP ACTION(S):
Staff will execute a Professional Services Agreement with the consultant.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
I.RFP
2. Proposals for On-Call Traffic Consulting.
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November 13, 2001
«Company»
«Address1»
«City» «State» «PostaICode»
Subject: Request for Proposal to provide professional Traffic Engineering services for the
City of Saratoga.
To Whom It May Concern:
The City of Saratoga, pursuant to Municipal Code section 2-45.140, is requesting proposals
from qualified consulting professionals experienced in Neighborhood Traffic Management
and Municipal Traffic Engineering. The successful consultant shall perform the tasks as
listed below.
· SUBMISSION DEADLINE
In order for your proposal to be considered, submit eight (8) copies to:
John Cherbone
Public Works Director
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070 ,
(408) 868-1241
(408) 868-1281 Fax
Submission deadline: December 7, 2001, 5:00 p.m.
INTRODUCTION
The City of Saratoga desires to contract with a licensed Traffic Engineer for
implementation of the City's Neighborhood Traffic Management Program (NTMP). To
implement the NTMP the City desires the services of Traffic Engineer who has experience
evaluating and deploying traffic calming devices, has a pleasant and direct style of
communicating with residents, be skilled at facilitating public meetings, and be able to
· make clear and concise presentations to elected officials.
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CONSULTANT TASKS
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On request of the Public Works Director, the Traffic Engineer will perform traffic
engineering services on behalf of the City to include but not limited to:
Nei2hborhood Traffic Mana2ement
· Attend neighborhood workshops and public meetings to gather input and explain
issues regarding traffic calming.
· Work with residents to complete an initial field review and define the study area of
traffic calming issue.
· Organize and facilitate the traffic calming plan development process.
· Design or obtain designs of traffic calming devices to be implemented or installed.
· Collect data and evaluate the effectiveness of traffic calming devices.
· Prioritize deployments and maintain an adopted annual budget for traffic calming.
· Periodically update the NTMP as needed.
Additionally, on request of the Public Works Director, the Traffic Engineer may perform
traffic engineering services on behalf of the City to include but not limited to:
General Traffic En2ineerin2:
· Receive requests from City staff, residents, and Public Safety Commission. .
· Investigate and report on traffic related issues and problems referred by staff and
Public Safety Commission.
· Perform traffic and transportation related studies and prepare reports with findings
and recommendations on matters referred for investigation.
· Attend meetings with City staff, advisory commissions and City Council to present
reports as needed or when requested.
· Prepare letters, memos, corresJPondences in response to inquires referred for
investigation.
· Assist in the review of land development applicatiòns; prepare and/or review Traffic
Impact Analysis performed in connection with these applications; generate conditions
of project approvals for consideration by the Planning Commission/City Council.
· Coordinate and perform activities in connection with the Traffic LOS Monitoring
requirements of the Congestion Management Program Annual Monitoring and
Conformance reports.
· Compile and maintain data and statistics for the City and file updated information with
appropriate agencies as necessary.
· Assist with Speed Zone Survey as necessary.
· Follow up on traffic related work orders.
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PROPOSAL REQUIREMENTS
1. Background: Provide a description of your background and relevant qualifications.
Also, provide the following information:
2. Related Experience: Provide a list of similar experiences that you have completed in
the last five years. Include the na'me and phone number of the Client. Provide resumes
describing your qualifications.
3. Proposal Format: The entire Proposal is to be limited to 50 pages (8 ~ X 11 ", single-
sided) maximum.
Where this Request for Proposal does not adequately define or include the tasks
, required providing complete professional services, then describe you're recommended
additional services and programs.
CONSUL TANT SELECTION PROCESS
Following the submission deadline, the City will review all proposals. It is intended that a
short list of consultants to be interviewed will be developed based upon the review of the
proposals. A consultant will be selected following completion of the interviews.
If you have any questions, please call me at: (408) 868-1241.
Very truly yours,
John Cherbone
Public Works Director-
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