HomeMy WebLinkAbout07 mustardwalk2005
SARATOGA CITY COUNCIL
MEETING DATE: October 5, 2005 AGENDA ITEM: ____
ORIGINATING DEPT: City Manager’s Office CITY MANAGER:
PREPARED BY: DEPT HEAD:
Cathleen Boyer, City Clerk Dave Anderson, City Manager
SUBJECT: Request from the Rotary Club of Saratoga to Sponsor the 4th Annual Mustard
Walk and Request for a Matching Monetary Contribution
RECOMMENDED ACTION:
1. Approve Temporary Use Permit to hold the event February 5, 2006
2. Allow a promotional banner to be placed at the comer of Fruitvale and Saratoga Avenue
3. Adopt budget resolution appropriating funds
REPORT SUMMARY:
The 4th Annual Mustard Walk is scheduled for Sunday, February 5, 2005. Once again the
Saratoga Rotary has volunteered to sponsor the event.
The Rotary has requested that the City Council allow the use of the Warner Hutton House,
Heritage Orchard, and City parking lot. The Rotary has also requested a matching monetary
contribution of $750, which will be matched by a local corporate sponsor. These funds will be
used cover costs of the Mustard Walk including publicity, food, banner up dating and repair, and
incidentals. Invoices will be paid through the Rotary.
The City is also being asked to donate $600 for renting the space at Blaney Plaza to hang the
banner advertising the event. This is a new fee this year due to the fact that the City is no longer
the sponsor of the event.
Last year the City made a monetary contribution of $1,000 funded out of the Council
Contingency, towards the event.
FISCAL IMPACTS:
Current YTD Balance Budget Revised Account
Use of Funds Budget Expenses Available Revisions Budget Number
Council Contingency $ 8,000 $ - $ 8,000
$
(1,350) $ 6,650 001-1005-511-5000
Support to Outside Agencies - Mustard Walk $ - $ - $ - $ 1,350 $ 1,350
001-7030-572-
new#
Total Use of Funds $ 50,000 $ - $ 50,000 $ - $ 50,000
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CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Without proper funding the 4th Annual Mustard Walk may not take place.
ALTERNATIVE ACTION:
1. Allow the Rotary to sponsor the event, deny matching funds and banner fee.
2. Allow the Rotary to sponsor the event waive the banner fee and refer them to the
Saratoga-Monte Sereno Community Foundation for matching funds.
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A – Proposal from the Rotary Club of Saratoga.
Attachment B – Resolution
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RESOLUTION NO. 05-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING A BUDGET INCREASE OF $1,350 FOR
THE 4th ANNUAL MUSTARD WALK
FUNDED BY A REDUCTION IN THE
CITY COUNCIL CONTINGENCY BUDGET OF $1,350.
WHEREAS, the Rotary Club of Saratoga wishes to sponsor the 4th Annual Mustard
Walk; and
WHEREAS, the City Council acknowledges that the Mustard Walk has become an
important event in the City of Saratoga that teaches the community about the City’s history and
also brings the community together at the Heritage Orchard and Warner Hutton House; and
WHEREAS, it is the Council’s desire to grant the Rotary’s request to contribute a
monetary contribution of $1350 towards the event from the Council’s Contingency account.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Saratoga hereby authorize the appropriation of $1,350 to be used by the Rotary Club of Saratoga
for the 4th Annual Mustard Walk.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 5th day of October 2005 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Kathleen M. King, Mayor
ATTEST:
____________________________
Cathleen Boyer, City Clerk