HomeMy WebLinkAboutCIP(05-06)SARATOGA CITY COUNCIL
MEETING DATE: October 5, 2005 AGENDA ITEM: ______
ORIGINATING DEPT: Public Works CITY MANAGER:
PREPARED BY: John Cherbone DEPT HEAD: John Cherbone
SUBJECT: Capital Improvement Plan (CIP) – Study Session
______________________________________________________________________________
RECOMMENDED ACTION(S):
Accept report regarding the CIP and provide direction to staff.
REPORT SUMMARY:
CIP Process:
The scheduling over time of public improvements is an essential task of a CIP and is based on a
series of priorities according to need, desire, importance, and of the City’s ability to fund the
various projects.
A comprehensive CIP can provide many benefits to the City. The following are a few examples
of these benefits:
1. Ensures that public facilities and circulation portions of the general plan are carried out.
2. Remedies deficiencies in the City’s infrastructure.
3. Ensures projects built when they are needed.
4. Ensures that funds can be provided from a variety of sources in a logical manner over a
multi-year period.
Recommended criteria to consider when making choices on project priorities:
o Importance relative to community needs.
o Resources available.
o Operation and Maintenance Costs.
Some projects may be fully funded over a multi-year period. Other projects may be included but
unfunded, awaiting grants and special funding sources not available at the time of the CIP
development. In other cases Council may wish to fund design and engineering costs only for
projects likely to be submitted for competitive grant applications requiring projects that are pre-
approved and for which designs have been completed.
Once direction from City Council on the draft changes to the CIP is received, staff will submit
new projects to the Planning Commission for review of general plan and environmental
approvals. The process will conclude with public hearings and final adoption of the new CIP
projects by City Council.
CIP Spreadsheet:
The adopted CIP contains a total of 49 projects. 44 projects enjoy full or partial funding
(partially funded projects are those that are funded for engineering studies or grant matches
only). This year there are 14 proposed CIP projects for City Council’s consideration. There are
three main categories of funding: 1) City funds, 2) Grant funds (funds allocated and/or funding
source identified), and 3) Other sources (local agency cooperatives, etc.).
Attached to this report is the CIP master spreadsheet which lists all adopted CIP projects (1 to
49) and proposed CIP projects (P1 to P14).
Column A lists the estimated project cost.
Column B lists the amount budgeted, which is less than or equal to the estimated project
dependent on the level of adopted funding.
Columns C thru H lists the funding sources.
Column I lists the project expenditure to date, which in this case is June 30, 2005.
Column J lists the project balance which equals Column B minus Column I.
Column K lists the project balance needed for the project.
Column L lists the amount of funds available for other projects because either the scope of work
was reduced or the project was completed and there were excess funds.
Column M lists the amount of funds needed to complete a project above the amount originally
budgeted for the project.
Column N lists the amount needed for proposed CIP projects.
Columns O thru R lists the estimated expenditure timeline for each project.
Funding:
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1. Identified Funding Sources for Proposed or Unfunded Projects:
• Completed Projects/Reduced Scope: $459,137
• Unobligated (RDA): 162,000
• Unobligated (Animal Control) 44,132
• Tree Fund: 150,000
• Park Development fund: 74,000
Total: $889,269
2. Funding Needs for Proposed and Unfunded Projects:
• Additional Funding Needed for Adopted Projects : $2,881,400 (Project #’s 8, 13,
20, 25, 29, 31, 34, 45)
• Proposed Projects: 1,251,500 (Project #’s P1 to P14)
Total: $4,132,900
As noted above additional funding for existing or proposed projects falls short by $3,243,631,
which will necessitate prioritization of existing, unfunded, and proposed projects by City
Council.
FISCAL IMPACTS:
Unknown at this time. Depends on the final CIP project list.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Not Applicable.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
Subsequent Public Hearings will be held with both the Planning Commission and City Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. CIP Project Spreadsheet.
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