HomeMy WebLinkAbout02-11-2003 Youth Commission Minutes
CHAIRPERSON:
VICE CHAIRPERSON:
SECRETARY:
TREASURER:
MINUTES - SARATOGA YOUTH COMMISSION
February 11, 2003 - 7pm-9pm
EOC City Hall
13777A Fruitvale Ave., Saratoga
Ross Levin
James Ballingall
Kelly Burke
Jackie Luskey
DATE & TIME:
LOCATION:
I. CALL TO ORDER: 7:28 PM
A. Posting of the agenda
The agenda was posted on Friday, February 07,2003.
B. Roll Call- All present.
II. COMMUNICATION FROM THE PUBLIC
There was no communication from the public.
III. APPROVAL OF MINUTES
Motion: Elise Schwartz
Seconded: Michael Byrne
Minutes approved as read.
IV. OLD BUSINESS
A. Joint Meeting Review
o Great job Youth Commissioners
o Look for permanent skate park spot
o Format worked well where everyone spoke
B. Dance - Elise and Valerie
1. Committee chairs need to send out reminder emails!
2. Low attendance
o Due to: Cost $12 and Not everyone likes semi-formals- just jeans
3. Slow/Fast dance ratio
o 4 to I ratio- not adhered to- we need to talk to DJ before dance- better
communication
4. Dedications
5. Vote to keep DJ
o More approachable and easier to work with- he's working for us and will
agree- we just need to talk to him before dance
o Need to talk to DJ before dance about: slow/fast ratio, censored songs,
dedications, requests, and time.
6. Upcoming dances: March 14, April 25, June 6 or May 30
*Posters*
C. WHH concert
I. New/Changed date- April 4th
V. NEW BUSINESS
A. Music in the park - Baker
1. May 17, 2003
2. Food! Drinks?
o Restaurants- In And Out Burger- need permits?
o Need Alcohol prohibition and noise exemption permits- notify neighbors
o Student artists- need permits?
o Cash prize
3. Solicit for donations/prizes
4. Bands?
o Timmy, Out of Fiction, Nothing Special, Vincent DeVera, TYR, a capella?
Percussion?
5. T-shirts
o T-shirts with bands names on back
o Submit drawings for contest for your picture on t -shirts and flyers
6. Other:
o P A System from Guitar City or DJim- spinning in between and renting
equiptment
o Look for bands!
B. Restaurant Night
1. WhenlWhere?
o March 12- 15th or week of I 7th_ Chevys
o Fresh Choice in May
2. Strategies for success
o Advertise more
o Youth commissioners come and bring friends and family
C. Girls Overnight
1. Set date to meet
Thursday at 4:00
D. WHH parents appeal
1. Second yearly appeal
Letter going out to parents whose kids go to WHH- need their support
2. Be preparj:ld to write thank you letters
E. Committees
1. Set Dates to Meet
VI. COMMITTEE REPORTS
F. Dances- Elise and Valerie
Profit: $1304: deposited $2909
Snack bar: $143.30
Pictures: 157(5)= $785
Chaperones:$230
Sheriff: $240
G. Special Events- Philip Baker
H. High School Activities- Ross
Meeting soon
1. Public Relations- Ballingall
Advertise/publicity for Music In The Park- interviews and flyers
J. Warner Hutton House- Jackie
BBQ Friday if you can come- 3:00 $2.50
VI. OTHER DISCUSSION
Library opening soon
VIII. ADJOURNMENT: 8:29