HomeMy WebLinkAbout05-13-2003 Youth Commission Minutes
MINUTES - SARATOGA YOUTH COMMISSION
DATE & TIME:
LOCATION:
May 13, 2003 - 7pm-9pm
EOC City Hall
13777 A Fruitvale Ave., Saratoga
Ross Levin
James Ballingall
Kelly Burke
Jackie Luskey
CHAIRPERSON:
VICE CHAIRPERSON:
SECRETARY:
TREASURER:
CALL TO ORDER
A. The meeting was called to order at 7:05
B. Posting of the agenda
The agenda was posted on Friday, May 9,2003.
C. All present except Ballingall
I. COMMUNICATION FROM THE PUBLIC
A. Levin thanked prospective applicants for coming. Application deadline is 16th.
Interviews are on Wednesday 23.
II. APPROVAL OF MINUTES
Motion: Skelly Second: Byrne Minutes approved as read.
III. OLD BUSINESS
A. Rotary Art Show
1. Review: went well- enjoyed working in Kid Zone
2. Profit: worked 590 hours; last year worked 380 hours; $12/hour
B. Dance - Elise and Valerie
1. Next d/Ulce: May 30
2. Communication issues: last dance was cancelled- why? Communication
between Dance Chairs, DJ and Taffy
3. Advertise: May 23 at 3:30 at WHH make posters
4. Parent volunteers: welcome, not recruited
5. Girls bathroom monitors- staff
6. Theme: Hawaiian- appropriate dress, no bikinis
C. Restaurant Night
I. May 20th, Fresh Choice
2. Try for Saratoga Restaurants next year
D. YAC Attack
1. James, Phill, Tami: went to three seminars and opening speaker
2. Ideas: Leadership, band night every Saturday, phone-a-thon, grants
3. More people next year- worthwhile
IV. NEW BUSINESS
A. Music Fest - Baker
1. May 17, 12-5pm
a. Target: interested in other fundraisers- not Music Fest
Bagels: we can get bagels- for Judges
VIP Cleaners: $25 cash
Safeway: $30 card
Noah's Bagels: later
Trader Ioes: $50 worth of water
Togo's: sandwiches for judges
Alpine Travel: $300
2. Advertising- Guitar Center, The Falcon, Saratogan, Saratoga News
3. a. Cheerleaders: I table, 3 chairs
Lynbrook art- display or sell
Bands can sell merchandise
Indian Club: I table
Katlyn Langstaff: cds $10 case of 25
4. **Bring Friends!!! **
5. Friday 16: Special Events Committee meet at WHH at 4pm
6. Commissipners at Music Fest 11:30am -5:30
Phill's committee- 9:45
7. Youth Commissioners buy T-Shirts
8. Announcements, flyers and friends
9. 8 bands
10. Special events committee meeting Friday at 4 pm at WHH
B. Appeals Update
1. Aug. $6800
2. WHH Parent $1900- up $1000
D. Next year fundraisers
I.What we liked this year: most profitable, most fun, and easiest
a Restaurant Nights- once we got our act together- good, easy, profitable
a Dances- work on it
a Donations- work hard on few, not work not hard on a bunch
a Day care- day before holiday so Mom can go shopping
a Rotary- keep it up!
a Quick, easy, fun are the best- what we like the best, we will do the best
a Car Wash- location? Prospect Flea Market, new Church place
a Santa visits houses
a Haunted House for Halloween at WHH
a Golf Tournament
a Basketball Tournament- donation prizes, entry fee
a KZAR ch 15 fundraiser- Feb 14 gram
a Nail place in village
Vl. COMMITTEE REPORTS
A. Dances- Elise and Valerie
May 23,3:30 at WHH
B. Special Events- Phillip Baker
C. High School Activities- Ross
D. Public Relations- Ballingall
E. Warner Hutton House- Jackie
Haunted House brainstorm 23 at 3 :30
VII. OTHER DISCUSSIONoa Financial statement- TaflY is working on it.
a Summer Leadership: communication (email)before September
VIII. ADJOURNMENT: 8:35