HomeMy WebLinkAbout06-10-2003 Youth Commission Minutes
MINUTES - SARATOGA YOUTH COMMISSION
DATE & TIME: June 10, 2003 -7pm-9pm
LOCATION: EOC City Hall
13 777 A Fruitvale Ave., Saratoga
CHAIRPERSON: Ross Levin
VICE CHAIRPERSON: James Ballingall
SECRETARY: Kelly Burke
TREASURER: Jackie Luskey
I. CALL TO ORDER 7:04
A. Posting ofthe agenda
The agenda was posted on Friday, June 6,2003.
B. Roll Call- All present except Ballingall, Farnum, Lee, Miller,
II. COMMUNICATION FROM THE PUBLIC
None.
IV. APPROVAL OF MINUTES
Motion: Skelly Second: Sc1avos Minutes approved as read.
V. OLD BUSINESS
A. Introduce New Commissioners
Elli Rezaii 8th grader at Redwood
Tanya Gupta 9th grader at Lynbrook
B. Dance - Elise and Valerie
1. May 30 review-low attendance: 230ish, there was a St. Andrew's dance
2. Parent volunteers to promote advertising with Redwood parents
PTA meetings and newsletters- along with "no freaking" and the dress code
3. Set next years dates: October and December- check Redwood, St. Andrew's
and Sacred Hearts dates for dances,
4. Better advertising: look in to: DJ at lunch, parent volunteers to promote
redwood attendance
C. Restaurant Night
1. Fresh Choice review
2. Profit - $58.27- why so low?
3. Continue next year- yes- better restaurants- Chevy's, Johnny Rockets,
McDonalds, Togos, Mt. Mikes
D. Music Fest - Baker
I.Review
2. Profit- bad $-583.58, but it wasn't supposed to be a fundraiser, work on t-shirts
3.Attendance 510 people
4 Success- yes, continue next year
5. What to do with left over T-shirts- pass them out to advertise?
6. T-shirts: 50 next year, make them cheaper- $7, t-shirts earlier,
7. Buttons, banner in Saratoga,w8. More donations- find the right companies
9. Thank yous to each group that donated
E. Budget Report - Joan
1. Funds available: saved money (no ski trip)
2. Funds generated by Youth Commission: revenue not up to what we expected,
didn't have some big events we thought were going to happen
3. We had 19 events:
Total Deposit: $24,271.02
Total Expenses: $8363.87
Total Profit: $15,907.15
V. NEW BUSINESS
A. New Dates
1. September 25, 6:30 - 10pm, Commission Recognition Dinner
2. YC training day in August
B. New Committee Structures
1. Dance~
2. Special Events
-Music Fest
-Concerts
3. Fundraising
-Girls overnight
-Restaurant Nights
-Car Wash
-Money Making
4. Public Relations
-Grants, donations, advertising at other schools not represented in
Commission
5. New Projects/ Research! Exploratory
check out other youth commissions and events
look into ideas
see if we should pursue idea or not
2. Diversify YC representation: get word out to other schools
C. End of the Year Survey
D. Thank You's
VI. COMMITTEE REPORTS
There were no committee reports
VII. OTHER DISCUSSION
There was no other discussion.
VITI. ADJOURNMENT 8:42