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HomeMy WebLinkAbout12-10-2002 Youth Commission Minutes AGENDA- SARATOGA YOUTH COMMISSION Date & Time: Location: December 10, 2002- 7pm-9pm EOC City Hall 13777A Fruitvale Ave., Saratoga Ross Levin James Ballingall Kelly Burke Jackie Luskey Chairperson: Vice Chairperson: Secretary: Treasurer: I. CALL TO ORDER A. The agenda was posted on Friday, December 6, 2002 B. Roll Call- All present II. COMMUNICATION FROM THE PUBLIC A.Adam Mariucci, Jason Power- concert on December 22 1. They will provide chaperones, lights and equipment. There will be 5 bands and it is for all ages. It is $5 at the door and we receive all proceeds. B. Ryan Liscom- offering sound and light for concerts III. APPROVAL OF MINUTES Motion: Michael Byrne Second: Connor Skelly Minutes approved as read. IV. OLD BUSINESS A. Dance: Elise and Valerie 1. January 24, 2002 $12 tickets with free instant digital photo- printed that night or you can order more 2. Youth Commission needs to advertise more 3. Committee will figure out the ratio of slow/fast songs and what songs they want played. B. Calendar Sale: Ballingall Sold 5 calendars- made $15 plus $40 donation Thanks to Phil and James C. Fresh Choice Fundraiser: 1. $53.42 profit 2. Need more attendance and advertising for next restaurant night D. Food Drive: 1. Bring cans to try to fill barrel by Fri 2. Thanks to those who brought cans E. Jamin's Concert 1. Need more attendance by Youth Commission 2. Concert was similar to ours except that each band had its own booth, they sold refreshments, $6 and there were no chaperones. V. NEW BUSINESS A. New Dates: 1. Jan. 10 WHH Concert 2. Jan 24 and March 14 SYC Dances B. Annual Appeal 1. Total $6,425.00 C. Websi te: Taffy 1. Talked to Ben and he is going to put up youth links before Christmas at www.saratoga.ca.us\recreation.htm D. Music in the Park: Baker 1. Need bands- everyone please look for them- variety 2. wildwood Park- no problems with permit 3. IDEAS AND SUGGESTIONS: ~ Community service hours for helping ~ Budget for amps and equip. ~ Booths to sell t-shirts, hair wraps, HS artwork, henna- these people would have to pay to be in it- $25 ~ Open to public- community event ~ Sell Togo's, pizza, drinks ~ Sell T-shirts and boxers with logo ~ ~Alcohol Prohibition" permit ~ Volume level permit ~ Put in Saratoga, LG and Mercury Newspaper to advertise ~ Emcee or host ~ Rules for band to keep orderly E. Fundraising 1. ElRAINSTORM: . Advertisements in Saratoga Newsletter . Restaurant Night: take out? *SYC meet at a certain time- eat dinner and have a short meeting . Car Wash: Spring or Summer Saturday at Farmer's/Flea Market . Flea Market: parking lot 2 spaces for $20 for people to use to sell stuff- venders . Spaghetti Night . Auction . Santa to the door- pictures with Santa . Halloween Haunted House . Valentines Day . Easter- ~Crushn or Easter (Spring) Egg Hunt- pictures Everyone continue to brainstorm and bring to next meeting. F. YAC Attack: Taffy 1. April 12, 2003- spring break? G. Youth Commission Social 1. January 11, 2003- Milpitas, 10-4 group of YC: activities, workshops, lunch VI. COMMITTEE REPORTS A. Dqnces- Elise and Valerie B. Special Events- Phil Baker 1. Restaurant Night and looking for bands C. High School Activities: Ross 1. Concerts- looking for bands 2. Sporting Events- basketball tournament D. PR- Ballingall 1. Advertise dances and events E. Warner Hutton House: Jackie 1. American Caner Society or Relay For Life in Saratoga? Or we could be a team? 2. BBQ next Friday the 20th 3. Come fOr a time to tutor or to help with an activity VI. OTHER DISCUSSION VII. ADJOURNMENT 8:~0 pm NEXT MEETING IS JANUARY 14, 2003