HomeMy WebLinkAbout11-05-2008 City Council MinutesMINUTES
SARATOGA CITY COUNCIL
NOVEMBER 5, 2008
Mayor Waltonsmith called the Regular City Council meeting to order at 7:00 p.m. and
led the Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Aileen Kao, Jill Hunter, Kathleen King, Vice
Mayor Chuck Page, Mayor Ann Waltonsmith
ABSENT: None
ALSO Dave Anderson, City Manager
PRESENT: Richard Taylor, City Attorney
Ann Sullivan, Acting City Clerk
Barbara Powell, Assistant City Manager
Mary Furey, Administrative Services Director
John Cherbone, Public Works Director
John Livingstone, Community Development Director
Michael Taylor, Recreation Director
Chris Riordan, Senior Planner
Crystal Morrow, Administrative Analyst II
REPORT OF CITY CLERK ON POSTING OF AGENDA
Ann Sullivan, Acting City Clerk, reported that pursuant to Gov't. Code 54954.2, the
agenda for the meeting of November 5, 2008, was properly posted on October 30, 2008)
ORAL COMMUNICATIONS
The following people requested to speak at tonight's meeting:
Chris Dudley, producer of the holiday version of the musical show - "Plaid Tidings"
invited everyone to attend the production, which opens on Saturday, November 8th for
four weeks.
Citizen Ray pointed out the plans fora 16,000 square foot home to be built in the Town
of Los Gatos. In addition, Citizen Ray voiced his concerns about a dead tree on Highway
9.
Janice Gamper thanked staff for redoing the turning island on Allendale Avenue, and she
expressed her appreciation for the light that is once again shining on the West Valley
College (WVC) sign near the WVC campus.
Brian Berg, Secretary of the Saratoga Village Development Council announced they now
have a blog (www.blo~.sarato~a-villa4e.com available for the Saratoga Village.
Bob Busse addressed the Council on his townhouse property in the CH 1 Zoning District
and his concerns regarding a new residential overlay in that zone and that the properties
in the CH 1 zone must either be commercial or rental residential. He noted that if a
catastrophic event occurred in that zone, the property owners would not be allowed to
rebuild as owner-occupied and asked that the City either change the zoning or change the
verbiage in the city ordinance for those properties affected by this ordinance.
Oral Communications on Non-A~endized Items
Councilmember King asked Community Development Director John Livingstone when
the results of the CH2 District meeting would be made available to the Council.
Community Development Director Livingtone stated that item would be agendized for
discussion at the Council Retreat.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Scott Wheelwright, member of the Church of Jesus Christ Latter-day Saints and
representative of the Ministerial Association, reported that members of the Ministerial
Association met in a Joint Meeting with the City Council prior to this meeting. He
pointed out that all the communities of faith, more than a dozen in Saratoga, meet
regularly to build relationships in the community. He noted this Thanksgiving marks the
43rd Annual Thanksgiving Day service and is represented by all the communities of faith.
This year the service will be held at the Federated Church at 10:00 a.m. and is open to
everyone.
He also stated that from March 21-29, 2009, all the communities of faith would be
providing a week of "service" to the community and invited everyone who would be
interested in serving their community. Mr. Wheelwright noted they also discussed ways
in which they could build community and relationships within Saratoga by working
together to provide opportunities for seniors and youth.
ANNOUNCEMENTS
Mayor Waltonsmith announced the Akeena Solar challenge between the Town of Los
Gatos and the City of Saratoga, which ends November 30, 2008. The Mayor also invited
members of the community to attend the Council Reorganization meeting on December
2, 2008.
CEREMONIAL ITEMS
1. COMMENDATION HONORING JOHN NOLEN
STAFF RECOMMENDATION:
Present commendation.
Mayor Ann Waltonsmith read the commendation and presented it to John Nolen.
2. COMMENDATION HONORING JUDITH SUTTON AND SARATOGA HIGH
SCHOOL'S ENGLISH DEPARTMENT
STAFF RECOMMENDATION:
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Present commendation.
Mayor Ann Waltonsmith read the commendation and presented a commendation to
English and poetry teacher, Judith Sutton, and one to Cathy Head, English
Department representative.
SPECIAL PRESENTATIONS
3. PRESENTATION ON MISSION GREEN EARTH -STAND UP, TAKE
ACTION
STAFF RECOMMENDATION:
Accept presentation
Joanna Chiu, representative of Mission Green Earth, provided presentation.
CONSENT CALENDAR
4. CITY COUNCIL/PLANNING COMMISSION STUDY SESSION MINUTES -
OCTOBER 7, 2008
STAFF RECOMMENDATION:
Approve minutes.
PAGE/KING MOVED TO APPROVE CITY COUNCIL/PLANNING
COMMISSION STUDY SESSION MINUTES -OCTOBER 7 2008 MOTION
PASSED 5-0-0.
5. CITY COUNCIL MINUTES -OCTOBER 15, 2008
STAFF RECOMMENDATION:
Approve minutes
PAGE/KING MOVED TO APPROVE CITY COUNCIL MINUTES -
OCTOBER 15, 2008. MOTION PASSED 5-0-0.
6. REVIEW OF ACCOUNTS PAYABLE REGISTERS
STAFF RECOMMENDATION:
That the City Council accepts the Check Registers for Accounts Payable cycles:
October 09, 2008
October 16, 2008
October 23, 2008
PAGE/KING MOVED TO ACCEPT CHECK REGISTERS FOR OCTOBER 9,
2008, OCTOBER 16, 2008, AND OCTOBER 23, 2008. MOTION PASSED 5-0-0.
7. SUBDIVISION IMPROVEMENT AGREEMENT EXTENSION -
MENDELSOHN LANE
STAFF RECOMMENDATION:
1. Approve Amendment to the Subdivision Improvement Agreement between David
Cheng and the City of Saratoga.
2. Authorize the City Manager to execute the Subdivision Improvement Agreement
Amendment.
PAGE/KING MOVED TO 1) APPROVE AMENDMENT TO THE
SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN DAVID CHENG
AND THE CITY OF SARATOGA; AND 2) AUTHORIZE THE CITY
MANAGER TO EXECUTE THE SUBDIVISION IMPROVEMENT
AGREEMENT AMENDMENT. MOTION PASSED 5-0-0.
MOTOR VEHICLE (MV) RESOLUTION AUTHORIZING NO PARKING OR
STOPPING
STAFF RECOMMENDATION:
Move to adopt the Motor Vehicle Resolution authorizing "No Parking or Stopping"
on Stoneridge Drive
MV RESOLUTION - 280
PAGE/KING MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION
AUTHORIZING "NO PARKING OR STOPPING" ON STONERIDGE
DRIVE. MOTION PASSED 5-0-0.
9. AGREEMENT WITH CIVICA SOFTWARE FOR WEBSITE DESIGN AND
HOSTING
STAFF RECOMMENDATION:
Accept report and approve agreement with Civica Software for website design and
hosting.
PAGE/KING MOVED TO APPROVE AGREEMENT WITH CIVICA
SOFTWARE FOR WEBSITE DESIGN AND HOSTING. MOTION PASSED 5-
0-0.
10. FY 2008 - 2009 CDBG COUNTY/CITY CONTRACT
STAFF RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute a $398,360.77 contract
with Santa Clara County for the FY 2008-2009 CDBG Program.
RESOLUTION: 08-068
PAGE/KING MOVED TO ADOPT A RESOLUTION AUTHORIZING THE
CITY MANAGER TO EXECUTE A $398,360.77 CONTRACT WITH SANTA
CLARA COUNTY FOR THE FY 2008-2009 CDBG PROGRAM. MOTION
PASSED 5-0-0.
11. AUTHORIZATION TO PURCHASE ONE (1) CHEVROLET 5500 DUMP
TRUCK AND DECLARATION OF SURPLUS PROPERTY AND
AUTHORIZATION OF DISPOSAL
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STAFF RECOMMENDATION:
1. Move to authorize the purchase of one (1) 2007 Chevrolet 5500 Dump Truck from
Gilroy Chevrolet in the amount of $44,000.
2. Move to declare the following vehicle as surplus and authorize its disposal -
1996 GMC 3500 1-ton--vehicle # 90
PAGE/KING MOVED TO 1) AUTHORIZE THE PURCHASE OF ONE (1) 2007
CHEVROLET 5500 DUMP TRUCK FROM GILROY CHEVROLET IN THE
AMOUNT OF $44,000; AND 2) DECLARE THE FOLLOWING VEHICLE AS
SURPLUS AND AUTHORIZE ITS DISPOSAL -1996 GMC 3500 1-TON
VEHICLE #90. MOTION PASSED 5-0-0.
PUBLIC HEARINGS
None
OLD BUSINESS
12. REVIEW OF THE HERITAGE PRESERVATION COMMISSION'S
PROPOSED DESIGN FOR THE HERITAGE ORCHARD SIGN
STAFF RECOMMENDATION:
Review the proposed design for the Heritage Orchard Sign and direct Staff
accordingly.
Steve Kellond, Chair of Heritage Preservation Commission, addressed the Council
regarding the proposed design of the Heritage Orchard sign.
There was discussion regarding the height of the proposed design, the style and color
of letters used on the sign, and funding sources.
Councilmember King noted she likes the proposed design and thought it was an
elegant look.
Vice Mayor Page stated he also likes the design; however, he was concerned about
mounting rock on cement.
Councilmember Hunter noted the sign should be more simple and that additional
thought should be given to the design.
Councilmember Kao noted the design is beautiful, but voiced concerns that the
library sign is very simple and wasn't sure if this proposed design would integrate
well with the library sign.
Mayor Waltonsmith stated she likes the proposed design and thinks it will integrate
well with the library sign. In addition, Mayor Waltonsmith noted she would like to
see other options regarding the color of the lettering so that it is easier to read.
Council members noted this project has not been funded and would like to see
possible donations of the specified rock in the design plans, or possibly use the river
rock near the Orchard.
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KING/PAGE MOVED TO ACCEPT THE HERITAGE PRESERVATION
COMMISSION'S PROPOSED ORCHARD SIGN DESIGN. MOTION PASSED
4-1-0 WITH COUNCILMEMBER HUNTER OPPOSING.
Council also directed staff to look at options regarding:
o Consider an alternative source for the rock as shown in proposed design;
which could include rock from the ground, river rock from the creek in back
of the Orchard, or donated rock
o Style and color of lettering so that it displays well and is easily readable
o Add the Orchard sign project to the CIP and look into future funding options;
(i.e., grants, etc)
Councilmember King asked if Item 15 could be moved forward for discussion as she
needed to leave at 9:OOPM.
Mayor and Council members concurred.
13. 2008 WINTER ISSUE OF THE SARATOGAN
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Administrative Analyst II Crystal Morrow presented the staff report.
Council provided Ms. Morrow with a variety of suggestions for the winter issue of
The Saratogan, which include:
o Commissions -Article (including a photo) on one or two City commissions
per issue stating what the commission does and the members serving on the
commission
o Kevin Moran and how Kevin Moran Park (KMP) got its name; proposed
design of KMP
o Community concerns/issues corner that includes a telephone number for
residents to call to report problems -such as anon-functioning signal light
o City parks -article highlighting specific City parks -including picture of
featured park
o "Did You Know?" box in a corner with specific information
o Provision for recipients to respond to an email or website link requesting to
receive The Saratogan electronically
o A "Thank You" box thanking Monte Sereno for the Bocce Ball court funding
NEW BUSINESS
14. AMENDMENT TO CITY COUNCIL POLICY PERTAINING TO NORMS OF
OPERATION AND RULES OF ORDER AND PROCEDURE FOR CITY
COUNCIL
STAFF RECOMMENDATION:
Approve the attached resolution to amend the City Council Policy Pertaining to
Norms of Operation and Rules of Order and Procedure for City Council to conform to
recent changes in the State Elections Code and allow the Council reorganization in
6
election years to be held at a special meeting.
City Attorney Richard Taylor presented the staff report.
RESOLUTION: 08-069
PAGE/KAO MOVED TO APPROVE THE RESOLUTION TO AMEND THE
CITY COUNCIL POLICY PERTAINING TO NORMS OF OPERATION AND
RULES OF ORDER AND PROCEDURE FOR CITY COUNCIL TO
CONFORM TO RECENT CHANGES IN THE STATE ELECTIONS CODE
AND ALLOW THE COUNCIL REORGANIZATION IN ELECTION YEARS
TO BE HELD AT A SPECIAL MEETING. MOTION PASSED 4-0-1 WITH
COUNCILMEMBER KING ABSENT.
15. RESOLUTION IN SUPPORT OF SANTA CLARA COUNTY CITIES
ASSOCIATION (SCCCA) REGIONAL EFFORTS RELATED TO
DISPOSABLE, SINGLE USE CARRY-OUT BAGS
STAFF RECOMMENDATION:
Accept report and adopt Resolution in support of SCCCA regional efforts related to
disposable, single use carry-out bags.
Assistant City Manager Barbara Powell presented the staff report.
RESOLUTION: 08-070
KING/PAGE MOVED TO ADOPT RESOLUTION IN SUPPORT OF SCCCA
REGIONAL EFFORTS RELATED TO DISPOSABLE, SINGLE USE CARRY-
OUT BAGS. MOTION PASSED 5-0-0.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Ann Waltonsmith -reported:
Hakone Foundation Executive Committee -will be sending out a donation appeal letter
towards end of November
SASCC -annual appeal letter for donations will be going out in the mail this week
West Palley Mayors and Managers Association -met and discussed "going green plans"
and County emergency services
Sister City Liaison - held a meeting and they are making plans for their 25`h anniversary
in 2009
Vice Mayor Chuck Page -reported:
West Valley Sanitation District -celebrated its 60th Anniversary
Councilmember Kathleen King - (not available to make a report)
Councilmember Jill Hunter -reported:
Library Joint Powers Association -has completed a visionary plan and recommended
conducting a survey to find out why citizens aren't using libraries. She noted that the
recommendation was not approved due to the expense; however, a committee has been
formed to research the matter.
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Santa Clara County Valley Water Commission -met and discussed the over-all water
concerns regarding the demand for water and the water-recycling program at the last
meeting. She noted that in the future most newly constructed homes will have three
water pipes going into the home with two of the pipes providing recycled water. In
addition, the City of San Francisco has stated that around 2015 there is a possibility that
water from Hetch-Hetchy will not be supplied to six communities (not including the
Saratoga community) and that those communities will have to look elsewhere for their
water supply. Also, there is concern regarding the Affordable Housing Program and the
demand for water in these large housing areas.
Village AdHoc -a significant number of people attended the last meeting -including the
city manager and the public works director. She noted a second meeting will be
scheduled; however, the date has not yet been determined.
West Valley Solid Waste Joint Powers Association -meets Thursday, November 6t" and
they plan to discuss:
o Impact of heavy garbage trucks on city streets
o JPA considering a 26 cents per month rate increase (monies collected from
Saratoga residents would go to the City of Saratoga)
Councilmember Aileen Kao -reported:
County HCD Policy Committee -the October 23rd meeting was cancelled due to lack of
quorum and has been rescheduled to November 20th and asked for someone to attend in
her place as she is unable to attend.
Northern Central Flood Control Zone Advisory Board -the next meeting is scheduled
for November 19th and is unable to attend. She asked for someone to attend in her place.
[Acting City Clerk Ann Sullivan stated she would follow up with Council to assure
attendance by a fellow Councilmember.]
CITY COUNCIL ITEMS
Councilmember Aileen Kao noted she will be out of the country and unavailable to attend
the November 19th meeting.
Vice Mayor Page noted that senior citizens have spoken to him regarding the "disabled"
parking near Longs Drug Store at the Argonaut Shopping Center in Saratoga. He stated
Longs Drug Store recently reconfigured their store front and closed one set of doors,
which was near the disabled parking and the new entrance door is located further away
from the disabled parking. Even though there is adequate disabled parking available,
residents utilizing disabled parking have voiced concerns regarding the distance from the
disabled parking to the store's entrance. Vice Mayor Page suggested staff follow up with
this and provide a report in the weekly Council Newsletter.
CITY MANAGER'S REPORT
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None
ADJOURNMENT
PAGE/KAO MOVED TO ADJOURN THE REGULAR MEETING AT 9:00 P.M.
MOTIt~N rASSED 4-0-1 WITH COUNCILMEMBER KING ABSENT.
~-
Ann ullivan, Ch~C
City C,"lerk