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HomeMy WebLinkAbout03-05-2003 City Council Minutes MINUTES SARATOGA CITY COUNCIL MARCH 5, 2003 The City Council of the City of Saratoga met in Open Session in the Administrative Conference Room at 4:00 p.m. to interview applicants for the Planning Commission. The City Council ofthe City of Saratoga met in Closed Session, Administrative Conference Room. 13777 Fruitvale Avenue at 6:00 p.m. Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representatives: Dave Anderson, City Manager Employee organization: SEA Conference With Legal Counsel - Initiation of litigation (Gov't Code Section 54956.9( c): (2 potential cases) Conference With Legal Counsel - Threatened Litigation: Significant exposure to litigation pursuant to Government Code section 54956.9(b): (1 potential case) Liability Claim (Gov't Code Section 54956.95 - Claimant: Jenkins, John Agency claimed against: City of Saratoga MAYOR'S REPORT ON CLOSED SESSION - 7:00 p.m. Mayor Streit reported there was Council discussion but no action was taken. Mayor Streit called the Regular City Council meeting to order at 7:05 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Stan Bogosian, Kathleen King, Norman Kline, Vice Mayor Ann Waltonsmith, Mayor Nick Streit ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk John Cherbone, Public Works Director Tom Sullivan, Community Development Director Jesse Baloca, Administrative Services Director John Livingston, Associate Planner REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 5, 2003 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of March 5, 2003 was properly posted on February 28,2003. COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS The following person requested to speak at tonight's meeting: Wanda M. Kownacki, 19280 Bainter Avenue, stated that she and her husband urge the Council to annex a property located in her neighborhood to the City of Saratoga. Mrs. Kownacki stated that the property adjoins a parcel located at 19288 Bainter Avenue, which is in the City of Saratoga, which in turn adjoins property owned by her family, which is also in the City of Saratoga. Mrs. Kownacki stated that two other additional properties touch the parcel. Mrs. Kownacki stated that the owners of the property have submitted plans for Building & Site, Design Review and grading permit to the County of Santa Clara on February 14,2003. Mrs. Kownacki stated that it would be to the best interest to Saratoga if the City annexed this property. Specific concerns regarding this property are appropriateness ofthe design and construction to the neighborhood, potential tree removaVlack of protection, and grading of hillside land. Bert Martell, Fruitvale Avenue, pointed out the that the City has taken steps to clean Saratoga Creek by mandating residents to replace their septic tanks by hooking up to the sewer lines. Mr. Martel noted that since he first reported that West Valley Sanitation was using the southwest comer of West Valley College and Fruitvale Avenue as a so-called staging area, which was used as a dumping site for the used wet drill mud from old sewer lines, the City has done nothing to help him. WRITTEN COMMUNICATIONS Letter from the Los Gatos Rotary requesting that the City of Saratoga support their 26th annual "Great Race" which will be on April 6, 2003. COUNCIL DIRECTION TO STAFF Councilmember Bogosian requested staff for an advisory letter on the possible annexation of Red berry Drive. Councilmember WaItonsmith requested a status report on Mr. Martel's issue. ANNOUNCEMENTS None CEREMONIAL ITEMS lA. PROCLAMATION - SCIENCE FAIR WEEK MARCH 9-15, 2003 STAFF RECOMMENDATION: Read proclamation. 2 Mayor Streit read the proclamation declaring the week of March 9-15 as "Science Fair Week". lB. PROCLAMATION - COLON CANCER AWARENESS MONTH STAFF RECOMMENDATION: Read proclamation. Mayor Streit read the proclamation declaring the month of March "Colon Cancer Awareness Month" and presented it to Gay Crawford ofthe American Cancer Society. SPECIAL PRESENTATIONS 2. HOUSING TRUST OF SANTA CLARA COUNTY - ROCCIE HILL, EXECUTIVE DIRECTOR STAFF RECOMMENDATION: Informational only. Rocci Hill, Executive Director/Housing Trust, thanked the City Council for allowing her to update the City Council on their progress. Ms. Hill presented a brief background on the Housing Trust noting that it is a public/private initiative spearheading the creation ofIonger, affordable housing and assisting first-time and low-income homebuyers. The Housing Trust was founded in 1997 by the Santa Clara County Board of Supervisors, the Silicon Manufacturing Group, Santa Clara County Collaborative on Housing and Homelessness, and the Community Foundation of Silicon Valley. The mission of the Housing Trust is to serve, as a catalyst to develop specific, desperately needed housing in Santa Clara County through a creative mix of corporate and community investors. In pursuit ofthat mission, the Trust is dedicated to building and sustaining a revolving loan fund and grant-making program that will leverage other housing resources throughout Silicon Valley. Ms. Hill noted that after less than two years of fundraising and local involvement, the Chousing Trust brought together gifts from all sectors of Santa Clara County Community, totally an unprecedented effort of over $20 million committed to affordable housing. Ms. Hill stated that with these funds the Housing Trust promised their donors and their customers that they would leverage $200 million in home development. Within 14 months oflending, and after dispersing only $8.5 million, the Trust has already leverage over $385 million in private development, helping 1652 families. Carl Guardino, President & CEO/Silicon Manufacturing Group, thanked the Council for their support and asked the Council's permission to request the City Manager to help promote the Housing Trust in various City publications. Consensus ofthe City Council to allow the City Manager to promote the Housing Trust in the Saratgoan and the City's web site. 3 CONSENT CALENDAR 3A. CITY COUNCIL RETREAT MINUTES -FEBRUARY 1, 2003 STAFF RECOMMENDATION: Approve minutes. Councilmember Bogosian requested that item 3A be pulled from the Consent Calendar. Councilmember Bogosian requested that on page 4 the following be added: Further management reductions in City Manager's Office. W AL TONSMITH!KING MOVED TO APPROVE COUNCIL MINUTES OF FEBRUARY 1, 2003 AS AMENDED. MOTION PASSED 5-0. 3B. CITY COUNCIL MINUTES - FEBRUARY 19, 2003 STAFF RECOMMENDATION: Approve minutes. Councilmember Bogosian requested that item 3B be pulled from the Consent Calendar. Councilmember Bogosian noted that he was not present at the meeting so he would have to recuse himself. Mayor Streit noted the same. W AL TONSMITHlKLINE MOVED TO APPROVE COUNCIL MINUTES OF FEBRUARY 19, 2003. MOTION PASSED 3-0-2 WITH BOGOSIAN AND STREIT ABSTAINING. 3C. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. W AL TONSMITHlKLINE MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 5-0. 3D. JANUARY AND FEBRUARY 2003 BUDGET FLASH REPORT STAFF RECOMMENDATION: Accept report. Councilmember Bogosian requested that item 3B be pulled from the Consent Calendar. Councilmember Bogosian noted for the record that all positions in the City Manager's office should be looked at when it comes to cutting positions. 4 WALTONSMITHlKLINE MOVED TO APPROVE JANUARY AND FEBRUARY 2003 BUDGET REPORT. MOTION PASSED 5-0. 3E PLANNING ACTION MINUTES - FEBRUARY 26, 2003 STAFF RECOMMENDATION: Note and file. W AL TONSMITHlKLINE MOVED TO NOTE AND FILE PLANNING ACTION MINUTES. MOTION PASSED 5-0. 3F. AMENDMENTS TO SECOND DWELLING UNIT ORDINANCE- SECOND READING AND ADOPTION STAFF RECOMMENDATION: Adopt ordinance. TITLE OF ORDINANCE: 218 ORDINANCE AMENDING SECTIONS 15-56 OF THE ZONING CODE OF THE CITY OF SARATOGA RELATING TO SECOND DWELLING UNIT REGULATIONS Due to real estate interests, Councilmember Bogosian and Vice Mayor Waltonsmith recused themselves and stepped down from the dais. Cheriel Jensen requested that Council pull item 2F from the consent calendar. Cheriel Jensen, Quito Road, stated that she opposed to this ordinance. Councilmember King asked Director Sullivan the State already passed a bill and the City could wait until the State imposed their rules or the City can act now and create out own ordinance. Director Sullivan responded that due to the recent passage of AB-1866, requires local governments to use a ministerial process for approving second housing units and prohibits them from applying any development standard that would have the effect of precluding an affordable housing development from applying any development from receiving a density bonus and concessions. Councilmember Kline added that AB 1866 stated that City's would not be able to require second dwelling unit applications to be subjected to Use Permit. KLINE/KING MOVED TO ADOPT ORDINANCE AMENDING SECTIONS 15-56 OF THE ZONING CODE OF THE CITY OF SARATOGA RELATING TO SECOND DWELLING UNIT REGULATIONS. MOTION PASSED 3-2 WITH BOGOSIAN AND W ALTONSMITH ABSTAINING. 5 3G. CLAIM OF JOHN JENKINS; CLAIM NO. GL-054463 STAFF RECOMMENDATION: Reject claim. John Jenkins requested that Council pull item 3G from the Consent Calendar. John Jenkins, 115 Sierra Linda, Los Gatos, noted that he was involved in a hit-and- run accident in the intersection of Saratoga/Fruitvale Avenue on December 12, 2003. Mr. Jenkins noted that every light along Saratoga A venue was flashing except this particular one. Mr. Jenkins noted that the Deputy told him that this particular intersection has always been a problem and he should file a claim against the City. Mr. Jenkins requested that the City reconsider denying his claim. Conesus of the City Council to continue this item in Closed Session after the meeting. PUBLIC HEARINGS 4. MILLS ACT PROPERTY TAX ABATEMENT PROGRAM STAFF RECOMMENDATION: Adopt resolution establishing the City's participation in the Mills Act Property Tax Abatement Program. TITLE OF RESOLUTION: 03-016 A RESOLUTION OF THE CITY COUNCIL ESTABLISHING THE CITY'S PARTICIPATION IN THE MILLS ACT PROPERTY TAX ABATEMENT PROGRAM Due to the fact she owns a historic house, Vice Mayor Waitonsmith recused herself and stepped down from the dais. John Livingstone, Associate Planner, presented staff report. Planner Livingstone explained that at the joint City Council, Heritage Preservation Commission meeting on January 21, 2003 the City Council directed staff to come back to the Council with a report on the Mills Act Property Tax Abatement Program. Planner Livingstone explained that the Mills Act is state sponsored legislation granting local governments the authority to enter into an agreement with individual property owners to allow reduced property tax payments for the restoration and continued maintenance of their historic property. This is an economic incentive for property owners to preserve and maintain their buildings. 6 Planner Livingstone noted hat all homes that are on the existing Heritage Resource List would be eligible for the Mills Act Program. The Heritage Preservation Commission (HPC) would initially screen the applications to ensure that the structure has not significantly been altered since it was placed on the Heritage Resource Inventory. The HPC would then make a recommendation to the City Council based on their evaluation of the structure. The City Council would than ether approve or deny the request. If the request is approved the actual contract would be brought back to the Council on consent calendar. Staff is recommending that the Council limit the applications for five a year. Councilmember King asked if a homeowner has to apply every year. Planner Livingstone responded no, a homeowner only has to apply once. The length of participation depends on the contract that was executed. Councilmember Kline asked if an analysis of staff time need to monitor and enforce this program been done. Planner Livingstone stated that a full analysis of costs has not been done. As far as monitoring and enforcement it is proposed that the Heritage Preservation Commission would review the homes on a yearly basis. Councilmember Kline noted from his experience in the City of Santa Clara this program takes a hug amount of staff time. Mayor Streit opened the public hearing, Norma Koepemik, Chair/ Heritage Preservation Commission, stated he recently met with the County Assessor office and he took him though an example of a home in the Mills Act Program. Chair Koepernik noted that the homeowner could save between 25%-65% in property taxes. Mayor Streit closed the public hearing. Mayor Streit noted that he supports the proposed program, but is worried about future enforcement. Mayor Streit noted that he supports up to three applications per year. Councilmember Bogosian stated that he supports the program but would like to see staff develop a protocol on how staffwill enforce the program. Councilmember Bogosian stated firmly that it is no the Heritage Preservation Commission's job to enforce the program. Councilmember Bogosian stated that staff should handle Enforcement. Councilmember Kline noted that he supports the program except he feels the number of applications should be limited up to three per year. This program is a tax break for the wealthy. Councilmember Kline stated that the City would loose revenue as a result of this program. He supports limiting the applications to three per year. 7 KLINE/KING MOVED TO ADOPT RESOLUTION LIMITING; LIMIT THE NUMBER OF APPLICATIONS TO THREE A YEAR; SUBJECT TO COUNCIL'S APPROVAL. MOTION PASSED 4-0-0-1. 5. REVIEW THE EXISTING CRITERIA IN THE HERITAGE PRESERVATION ORDINANCE CHAPTER 13-15.010 THAT IS USED TO EVALUATE A STRUCTURE'S POTENTIAL TO BE PLACED ON THE HERITAGE RESOURCE INVENTORY STAFF RECOMMENDATION: Accept report and direct staff accordingly. John Livingstone, Associate Planner, presented staff report. Planner Livingstone explained that at the joint City Council, Heritage Preservation Commission meeting on January 21, 2003 the City Council directed staff to come back to the Council for discussion on the existing criteria used to evaluate potential historic resources. Planner Livingstone briefly explained the current criteria listed in Heritage Preservation Chapter 13-15.010 of the City Code. Planner Livingstone noted that he contacted several surrounding cities and stated that that do not have criteria written in their ordinance but rely on the review of a Historic Consultant and their Heritage Commission. Councilmember Kline noted that Council's direction at the retreat was to come back to Council with the definition of what "historic" was. Defining what "historic" is very political. In the City's Code the building only has to meet two out of seven criteria. Councilmember Kline noted that there is nothing wrong worth the City's ordinance it is very broad and buildings are reviewed on a case- by-case basis. Norman Koepemik, Chair/ Heritage Preservation Commission, agreed that the ordinance is fine, but the HPC needs to develop some process to help with the placement buildings on the inventory list. Chair Koepernik requested another joint meeting to further discuss this. Consensus of the City Council to direct staff to set up a study session with the Heritage Preservation Commission to discuss the following issues: · Mandatory v. volunteer placement on the resource list · Definition of what is "historic" · Grant applications to hire a consultant OLD BUSINESS 6. SARATOGA LIBRARY PROJECT UPDATE STAFF RECOMMENDATION: Accept report. 8 Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow reported that following: · Construction Schedule The change order that will include delay days has not been finalized. Thompson Pacific submitted an unacceptable request for days that is under negation. Staff expects the completion date to move into late March/very early April for a number of reasons including delays resulting form problems associated with obtaining permanent power. · Budget Status $14,612,371 - (total costs both committed and change requests) In regards to GenCon's bankruptcy, Assistant City Manager Tinfow stated that one ofthe subcontractors settled with the Surety. Councilmember Bogosian stated that today he went on a tour of the library and it is in his opinion that if pushed, Thompson Pacific could finish the library by the end of March. Mayor Streit requested that staff meet with Gilbane and Thompson Pacific to get a firm completion date. Mayor Streit thanked Assistant City Manager Tinfow for the update. 7. GATEWAY DESIGN STANDARDS PURPOSE STATEMENT STAFF RECOMMENDATION: Accept report and approve purpose of the Gateway Design Guidelines. Tom Sullivan, Community Development Director, presented staffreport. Director Sullivan explained that the Council representatives and staff met on February 12,2003 and developed the following four purpose statements. Director Sullivan briefly described the Gateway Design Guidelines purpose as follows: · Successful Business Environment in the Saratoga-Sunnyvale Corridor · Enhance the Neighborhood quality of Life · New Commercial Projects to be Consistent with the Rural Character of Saratoga · Gateway Design Guidelines to be consistent with existing Saratoga Zoning Regulations CounciImember Kline noted that amended bullet point #2 and provided copies to the Council for consideration. Zoe Alameda-Broody, 12341 Saratoga-Sunnyvale Road, stated that she was a property and a business owner and has participated in the Gateway Task Force since 1996. Mrs. Alameda-Broody asked why the Council has decided to start the process all over again. 9 Vice Mayor Waltonsmith stated that several residents and business owners pulled out of the process because they refused to support the proposed document that went before the Planning Commission. Al Saul, Property owner 12200 Saratoga-Sunnyvale Road, stated that he has been involved with the Gateway Task Force since 1996 and he supports forming a small task force. Mr. Saul noted that the new group should be consistent and the plan should benefit everyone's interests. Jack Mallory, 12258 Kirkdale Drive, noted he has lived at this address since 1967. Mr. Mallory stated that looking at the guidelines a few things stand out to him: ensure that the Gateway provides unity and consistency to create an attractive theme to the Gateway, encourage a retail destination for the local community, pedestrian friendly for future mixed housing and commercial users. The Council has changed the zoning to allow more high density in this area. Councilmember Kline explained that the Task Force is not exactly starting over. Due to the fact that several residents and business owners pulled out of the process, it proved that it was not a win-win situation. The document presented to the Planning Commission was not design guidelines. Councilmember Kline noted that a small group, more focused, would be able to sit down and hammer out Design Guidelines. In regards to the purpose statements they are general guidelines to use to direct the Task Force in the right direction. Councilmember Bogosian noted that he supports the purpose with the amendment proposed by Councilmember Kline. BOGOSIANIKLINE MOVED TO APPROVE PURPOSE OF THE GATEWAY DESIGN GUIDELINES WITH THE ADDED AMENDMENT TO STATEMENT #2. MOTION PASSED 5-0. NEW BUSINESS 8. RESOLUTION OF INTENT TO AMEND ARTICLE 16 OF THE SARATOGA CODE - RELATING TO THE MAINTENANCE OF BUILDING SITES STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 03-015 RESOLUTION OF INTENT TO AMEND ARTICLE 16 OF THE SARATOGA CODE - RELATING TO THE MAINTENANCE OF BUILDING SITES Tom Sullivan, Community Development Director, presented staffreport. Director Sullivan reported that one of the areas that continue to create complaints from all Saratoga neighborhoods is the unsightliness of construction sites. This was discussed at the recent City Council retreat. 10 Director Sullivan explained that if Council adopts the recommended resolution it would set the process in gear to develop a remedy to the situation. It is envisioned that the ordinance amendment will require that construction sites be fenced with opaque material. The ordinance would also require that all equipment, material, portable toilets and trash dumpsters be maintained within the confines ofthe project. Director Sullivan noted that the Grace San Felippo project located at 18460 Sobey Road is an example of what a construction project should look like. Director Sullivan stated that this proposed amendment to the Building Code portion ofthe Saratoga City Code; the Planning Commission is not required to conduct a separate public hearing and adopt a resolution making a recommendation to the City Council. Councilmember Bogosian requested that exceptions be added in regards to sightlines. KINGIKLINE MOVED TO ADOPT RESOLUTION OF INTENT TO AMEND ARTICLE 16 OF THE SARATOGA MUNICIPAL CODE ADDING EXCEPTIONS TO SIGHTLINES. MOTION PASSED 5-0. 9. CONGRESS SPRINGS PARK SAFETY NET EXTENSION - AWARD OF CONSTRUCTION CONTRACT STAFF RECOMMENDATION: Award contract; authorize City Manager to execute contract; authorize staff to execute change orders. John Cherbone, Public Works Director, presented staff report. Director Cherbone explained that Congress Springs Park currently has a safety net structure between the park and the freeway to act as a barrier for wayward baseballs and other flying objects. The net system was erected in 1994, and is approximately 1320 feet in length, with heights of35 and 45 feet. Director Cherbone explained that last year, as part of the park rehabilitation, a section of the safety net was raised 10 feet to provide better protection from balls hit from the new Pony Leagne field. While this work was being done, inspection of the existing net material revealed extensive deterioration, the effectiveness of the safety net will become progressively compromised as time goes on. Director Cherbone stated that the work proposed in this report would add extension netting and replace existing netting material to afford protection along the full length of the park. Director Cherbone noted that sealed bids for the Congress Springs Safety Net Extension Project were opened on February 25th. Unfortunately the City did not receive and bids on the project. It was found that very few companies perform this type of highly specialized work. Staff mailed bid packages to approximately 5 companies and 10 Bid Exchanges. 11 Director Cherbone noted that only one plan holder showed interest in the project, and staff made a post-bid inquiry with this firm. Director Cherbone noted that because the City had gone through a formal bid process as specified by the Public Contract Code and received no bids; staff was able to solicit bids informally. Staff solicited the sole interested company, Ace Golf Netting, whose proposal was $43,724. BOGOSIAN/W ALTONSMITH MOVED TO AWARD CONTRACT: AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT: AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS. MOTION PASSED 5-0. 10. NORTH CAMPUS FENCE PROJECT - AWARD OF CONSTRUCTION CONTRACT STAFF RECOMMENDATION: Award contract; authorize City Manager to execute contract; authorize staff to execute change orders. John Cherbone, Public Works Director, presented staff report. Director Cherbone noted that sealed bids for the north Campus Fence Project were opened on February 25,2003. A total of three contractors submitted bids. Central Fence Company submitted the lowest bid of$6l,600.00, which was significantly above the project estimate of $25,000.00. Realizing that the lowest bid was well above the total funding amount available for the project, City staff negotiated with Central Fence Company to lower the bid to $29,725.00. This was accomplished by opting to leave the fencing that is in good condition on the east property, providing disposal services, and specifYing an equally durable but less labor-intensive fence design. Director Cherbone noted that the scope of work includes furnishing all material, equipment, and labor to erect wood fencing along portions of the North Campus perimeter. W AL TONSMITHlKLINE MOVED TO AWARD CONTRACT: AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT: AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS. MOTION PASSED 5-0. 11. SANTA CLARA COUNTY LIBRARY LEASE AGREEMENT STAFF RECOMMENDATION: Provide final direction to staff on lease terms to be negotiated Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow reported that library services in Saratoga are provided under a lease agreement between the City of Saratoga and the County of Santa Clara Library. The City owns the building while the Library provides the material, furniture and personnel. The most recent lease was set tot termite in 12 2003 with the ability for 30-year renewal in 10-year increments at the Library's request. Assistant City Manager Tinfow noted that with the expansion and renovation of the Saratoga Library, either a new lease or a lease renewal is needed to reflect the building changes and update the remaining terms and conditions. Assistant City Manager Tinfow stated that significant deletions from the old lease include language about land acquisition, design process and construction, bond issuance and repayment terms, and termination resulting from failure to secure financing. The new lease carries forward many of the dame terms and conditions ofthe old and significant provisions follow: · Use of Premises · Alterations, additions and maintenance · Taxes and Utilities · Liability and Insurance · Termination Assistant City Manager Tinfow stated that tonight staff was asking Council for direction on specific terms and conditions for the new lease: · Term length · Café Operator · Exterior building maintenance · Digital HV AC system assistance (not an issue at the present time - Library staff satisfies with equipment) · City Council use of Community Room · Art Wall Surface · City of Saratoga Art Policy Consensus of the City Council to provide the following direction to staff in regards to the Library Lease agreement: · Term length - 10 years · Café Operator - Friends of The Saratoga Library. Approach the Friends on allocating funds to help defray maintenance costs for library and Book-Go- Round. · Exterior building maintenance - City maintain exterior. County, not just budget but implement a sinking fund to with $5,000 per year with inflation clause. · City Council use of Community Room - City set use policy related to the community room and get first priority. · Art Wall Surface - City control use and materials used; staff to gather cost estimates for prep work. · City of Saratoga Art Policy - must be incorporate into lease agreement. Mayor Streit thanked Assistant City Manager Tinfow for her report. 13 COMMISSION ASSIGNMENT REPORTS Mayor Streit reported that following information: Finance Commission - starting to work on the City's budget. Heritage Preservation Commission - Mustard Walk was a huge success. Vice Mayor Waltonsmith reported that following information: Arts Commission - finishing the Public Arts Policy CounciImember King reported the following information: Public Safetv Commission - working on the Blue Hills Traffic Safety Plan. Held the first meeting with neighbors and parents. Councilmember Kline had nothing to report. Councilmember Bogosian reported the following information: Library Expansion Committee - process of preparing a list of items that Village Green Neighborhood Task Force - soliciting comments from the neighbors regarding the second survey. CITY COUNCIL ITEMS Vice Mayor Waltonsmith requested that staff provide Councilmember King with a footstool. Vie Mayor Waltonsmith announced the Cities Association annual Bocce Ball Tournament will be on June 12,2003. Councilmember King requested that the Book-Go-Round be analyze in regards to future expenses it may need. Councilmember Kline added that he thinks all City buildings controlled by other groups be looked at and find a way top fund them for maintenance cost- perhaps the user groups should pay for the maintenance. Councilmember King reported that t a car's windshield was shattered under the Quito Road over pass due to a rock that was thrown over the bridge. CounciImember King asked if staff could look at the bridge to make sure it was high enough so this doesn't' happen again. City Manager Anderson noted that he would direct staff to do so. Councilmember Kline requested that Council guidelines be developed in regards to policies and procedures for running and efficient meeting. 14 OTHER None CITY MANAGER'S REPORT ADJOURNMENT Mayor Streit adjourned the open meeting at 9:30 p.m. and noted that Council would return to Closed Session in the Administrative Conference Room. There be no further business Mayor Streit adjourned the Closed Session meeting at 10:30 p.m. and announced that the claim filed by John Jenkins GL-054463 would be paid. 15