Loading...
HomeMy WebLinkAbout10-10-2001 Planning Commission Minutes (2) MINUTES SARATOGA PLANNING COMMISSION DATE: Wednesday, October 10, 2001 PLACE: Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Chair Barry called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Commissioners Barry, Garakani, Hunter, Jackman, Kurasch and Zutshi Absent: Commissioner Roupe Staff: Director Tom Sullivan, Associate Planner John Livingstone, Planner Allison Knapp and Public Works Director John Cherbone APPROVAL OF MINUTES – Council/Commission Housing Element Study Session - July 18, 2001. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Hunter, the Council/Commission Joint Study Session minutes of July 18, 2001, were approved with one minor correction. AYES:Barry, Garakani, Hunter, Jackman, Kurasch and Zutshi NOES: None ABSENT: Roupe ABSTAIN: None APPROVAL OF MINUTES – Regular Meeting of August 8, 2001. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Zutshi, the regular Planning Commission minutes of August 8, 2001, were approved as submitted. AYES:Barry, Garakani, Jackman and Zutshi NOES: None ABSENT: Roupe ABSTAIN; Hunter and Kurasch APPROVAL OF MINUTES – Regular Meeting of September 26, 2001. Motion: Upon motion of Commissioner Kurasch, seconded by Commissioner Garakani, the regular Planning Commission minutes of September 26, 2001, were approved as submitted. AYES:Barry, Garakani, Kurasch and Zutshi NOES: None ABSENT: Roupe ABSTAIN: Hunter and Jackman Saratoga Planning Commission Minutes of October 10, 2001 Page 2 ORAL COMMUNICATIONS There were no oral communications. REPORT OF POSTING AGENDA Director Sullivan announced that, pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on October 4, 2001. TECHNICAL CORRECTIONS TO PACKET Director Sullivan advised that any technical corrections would be provided during each respective staff report. CONSENT CALENDAR GP-01-001, CAPITAL IMPROVEMENT PROGRAM GENERAL PLAN CONFORMITY FINDING: The Saratoga Planning Commission will review and determine if the proposed 2001-02 Capital Improvement Program is consistent with the various goals, policies and programs of the City of Saratoga General Plan. Commissioner Jackman asked that a Public Hearing be opened for this Consent Item. Chair Barry opened a Public Hearing regarding the CIP Program at 7:05 p.m. Commissioner Jackman asked staff if funding has been identified for the teen center. Mr. John Cherbone, Public Works Director, replied yes, some of the funding has been obtained including a grant in the amount of $20,000. Added that the Recreation Department has identified this teen center as an important CIP project. Director Sullivan pointed out that there will be some items in a CIP Program that do not yet have specific tie ins to General Plan goals. Chair Barry sought clarification that the role of the Commission is to certify that the CIP is consistent with the General Plan rather than providing input on prioritizing the CIP projects. Public Works Director John Cherbone admitted that Council is the body that establishes the priorities for the CIP. However, if the Planning Commission has problems with an CIP project, Council would want to hear those concerns. Director Sullivan reiterated that the mission for the Commission this evening is to find the CIP consistent with the General Plan. Commissioner Kurasch inquired about the time frame to begin the CIP projects that pertain to the Circulation Element’s goals. Saratoga Planning Commission Minutes of October 10, 2001 Page 3 Public Works Director John Cherbone advised that the implementation of the traffic-calming plan will begin with the first year of the CIP. Commissioner Kurasch asked if shade trees would be incorporated into the bus shelters. Public Works Director John Cherbone replied that there is no funding. Shade trees could be included if financially feasible. Chair Barry asked PW Director Cherbone if the City’s bus shelter plan includes lighting as a standard element. PW Director Cherbone replied no. Added that if a safety issue comes up for a particular bus stop, lighting could be proposed but it is not part of any plan at this time. Chair Barry sought clarification that traffic calming would require no further Study Sessions but rather will begin implementation. PW Director Cherbone advised that there is funding in the amount of $50,000 per year to implement traffic calming projects as the areas of need are identified. Commissioner Garakani pointed out that there is no General Plan goal identified in relation to the maintenance of medians. PW Director Cherbone explained that this project simply represents maintenance rather than new infrastructure. Commissioner Garakani asked how the City determines which medians deserve repair. PW Director Cherbone replied that the City has secured a Landscape Contractor. Additionally, a new lead Parks Supervisor will supervise. Pointed out that all existing medians need some sort of work including Saratoga-Sunnyvale Road. Commissioner Hunter stressed the importance for the Herriman traffic signal for the safety of children going to school in the area. PW Director Cherbone advised that Council has approved a Study for that signal. Added that whenever someone calls with a new request, that item is added to his waiting list for consideration when the next CIP is drafted. Commissioner Kurasch asked if the Quito Road bridge replacement will take aesthetic considerations into account in their design. PW Director Cherbone pointed out that the bridge on the south toward Highway 9 was replaced about nine years ago. Said that they have instructed the Civil Engineer to include as much aesthetic detail to the plans as allowed with the available funding. Said that they will make them look more integrated with the environment and will attempt to save existing trees. The new bridges will be wider than the existing, which are structurally and functionally insufficient. Saratoga Planning Commission Minutes of October 10, 2001 Page 4 Commissioner Kurasch inquired if interested local residents could contact staff to discuss ideas. PW Director Cherbone replied yes. Director Sullivan added that aesthetics can be assessed in the environmental documents. Chair Barry asked what the criteria is for selecting areas for the Sidewalk/Pathway In-fill Rehab Project. PW Director Cherbone advised that major arterial streets such as Saratoga Avenue, Saratoga- Sunnyvale Road, Quito Road, Cox Avenue and others as needed. In many cases they selected areas are tied to schools for safety. Added that this project is currently not funded. Chair Barry asked how the Assessment District was set up. PW Director Cherbone advised that the Assessment District was formed five years ago by a neighborhood group who wants their private street recognized as a City street. Commissioner Zutshi asked for a time frame for the Herriman Road Signal. PW Director Cherbone advised that a warrant study will be prepared either prior to the end of the current school year (early Summer) or just before the start of school next Fall. The findings of the warrant study will be provided to Council. Chair Barry asked if the Commission could forward a recommendation to Council that the Herriman Road signal warrant study be expedited and/or prioritized. Director Sullivan advised the Commission to adopt the draft Resolution as it is regarding the CIP and take separate minute action making its recommendation to Council to expedite the warrant study. Motion: Upon motion of Commissioner Kurasch, seconded by Commissioner Hunter, the Planning Commission made the determination that the proposed 2001-2002 Capitol Improvement Program (GP-01-001) is consistent with the various goals, policies and programs of the City of Saratoga General Plan. AYES:Barry, Garakani, Hunter, Jackman, Kurasch and Zutshi NOES: None ABSENT: Roupe ABSTAIN: None Motion: Upon motion of Commissioner Kurasch, seconded by Commissioner Jackman, the Planning Commission took minute action to recommend that the Herriman Road signal warrant study be prioritized as a CIP project. AYES:Barry, Garakani, Hunter, Jackman, Kurasch and Zutshi NOES: None ABSENT: Roupe ABSTAIN: None *** Saratoga Planning Commission Minutes of October 10, 2001 Page 5 PUBLIC HEARING - ITEM NO.1 UP-01-006 (397-09-035) – MAIR, 19221 Saratoga-Los Gatos Road: Request for Use Permit approval to construct a 14 foot high, 450 square foot cabana. The maximum height for an accessory structure permitted in absence of a Use Permit is 8 feet. The 2.59-acre site is located in the R-1-40,000 zoning district. Ms. Allison Knapp, Planner, presented the staff report as follows: • Advised that this application is for a Use Permit to allow a cabana to be constructed that is 14 feet high. • Added that any accessory structure higher than eight-feet requires issuance of such a Use Permit. • Said that the proposed height is necessary in order to match the 1910 California Craftsman’s Style architecture of the house on this property. • Reminded that there are a lot of renovations underway on this property in order to restore it. This includes the demolition of some structures on site as well as additions that are more compatible. Except for the height of this cabana, the rest of the work on site can be approved administratively. • Explained that the Heritage Preservation Commission toured the property on May 8, 2001, and enthusiastically extended its recommendation of approval. • Pointed out that this cabana is not visible from the public right-of-way as it is located 96 feet from the front setback and added that there are 100 trees on this property. • Concluded with the staff recommendation of approval. Chair Barry opened the Public Hearing for Agenda Item No. 1 at 7:26 p.m. Mr. Noel Cross, Project Architect: • Thanked staff, and particularly Allison Knapp, for all the assistance provided on this project. • Declared that this is a beautiful home but that some additions had at one time been made that were unsympathetic to the architecture. • Advised that he had drawn up the cabana as a shorter structure but found that the cabana needed to be 14 feet high. Both he and his clients felt that it is important to match this cabana to the home’s Craftsman style architecture. This height is needed in order to maintain architectural compatibility. • Pointed out that there are times when exceptions are merited such as is the case in this project. Chair Barry closed the Public Hearing for Agenda Item No. 1 at 7:29 p.m. Commissioner Hunter advised that at the time the Heritage Preservation Commission toured the site she was a member of that Commission. Declared that this is truly a beautiful house being restored to historic relevance. The cabana should be the same height as the home. Commissioner Kurasch expressed her concurrence and stated that the intent of this exception is to match the architectural integrity of the residence. Commissioner Zutshi said that she is glad to see this renovation underway and finds this to be a great house. Saratoga Planning Commission Minutes of October 10, 2001 Page 6 Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Kurasch, the Planning Commission approved UP-01-006 to allow the construction of a 14-foot high, 450 square foot cabana on property located at 19221 Saratoga-Los Gatos Road. AYES:Barry, Garakani, Hunter, Jackman, Kurasch and Zutshi NOES: None ABSENT: Roupe ABSTAIN: None Chair Barry advised that there is a 15-day appeal period before this action is final. *** PUBLIC HEARING – ITEM NO. 2 DR-01-021 & BSE-01-023 (503-16-024) – BAMDAD, 13250 Pierce Road: Request for Design Review approval to construct a new 4,123 square foot two-story residence. The project would require the demolition of an existing 1,929 square foot single-story house. The 15,682 new square foot vacant lot (18,865 gross square feet) is in the R-1-40,000 zoning district. The maximum height would be 26 feet. Ms. Allison Knapp, Planner, presented the staff report as follows: • Advised that a letter was distributed as a table item, which was received yesterday from a neighbor in support of this application. Additionally, another letter was received this evening, also in support, which staff was unable to copy and will distribute the original for review by the Commissioners. • Distributed a roof tile sampler that shows five gradations of earth tones as well as a color and materials board. • Explained that this application is for a Design Review approval to construct a two-story residence, demolishing an existing single-story rancher. The new home will consist of 4,123 square feet and will not include a basement. The maximum height is 26 feet. The home will be similar to others in the neighborhood. • Informed that this proposal conforms to zoning requirements and that the proposed driveway configuration is a vast improvement over the existing driveway. The 58-foot driveway will include a parking area parallel to Pierce Road, which will also serve as an area for emergency vehicles and turnaround that allows vehicles to leave the site facing forward rather than backing out. • Said that a proposed fountain will be incorporated into the front yard as long as it can be placed in such a way that it is not located within the drip line of the oak tree. • Concluded by stating that staff is supportive of this request. Chair Barry asked staff about the copper roof spiral depicted on the plans. Planner Allison Knapp replied that this spiral, located on sheet A-4, is an architectural feature that is desired by the applicant on this tower. Chair Barry said that she is having trouble figuring out the future street line, adding that it appears to be close to where a proposed walkway will be on site. Saratoga Planning Commission Minutes of October 10, 2001 Page 7 Planner Allison Knapp advised that the width of the shoulder to the right-of-way is 10 feet. Director Sullivan further clarified that the distance between the sidewalk and the street line is about six feet. Chair Barry said that it appears close. Director Sullivan explained that this appears closer because of the reduced plan size. Commissioner Jackman asked if there are any plans to widen Pierce Road. Director Sullivan pointed out that this is not included on the five-year plan. The plan line was established but the property does not belong to the City as of yet. Chair Barry said that she would prefer that Pierce Road not be widened. Planner Allison Knapp pointed out that it is included in the General Plan not to widen. Chair Barry opened the Public Hearing for Agenda Item No. 2 at 7:40 p.m. Mr. Bamdad, Applicant & Property Owner: • Thanked staff, particularly Allison Knapp, for assistance over the last couple years. • Said that his designer and engineer are available this evening for questions. Mr. Gary Moore, Project Architect, GMA: • Thanked Planner Allison Knapp. Commissioner Kurasch asked Mr. Moore whether the columns attached to the house on either side of the windows are structural or decorative. Mr. Gary Moore replied decorative. Commissioner Kurasch opined that these columns are rather prominent on one side of the house and appear rather busy. Mr. Gary Moore explained that they felt these columns help balance the garage and living room window and did not believe it was necessary to carry them throughout the house, although he did use one in the back patio area. These columns have no structural value. Commissioner Kurasch questioned the large size of the pilasters on the rear yard fence. The fence appears to be wrought iron but the plaster pilasters are 24 by 24 inches. This proposal does not tie in with the rural area. Mr. Gary Moore said that this could be reduced with no problem. Commissioner Kurasch asked what color would be used for the pilasters. Mr. Gary Moore said that they would match the trim color, which is soft white. Saratoga Planning Commission Minutes of October 10, 2001 Page 8 Commissioner Jackman said that she liked the new roof color samples much better than the previous. Said that she had concerns about the proposed plant materials, specifically the inclusion of several palm trees and a yucca tree. Since this is more a mountainous region, evergreens would be more compatible and appropriate. Chair Barry stressed that this hearing is the opportunity for the Commission to share its design concerns with the applicants. Said that she liked the roof tile colors but believes there may be too many colors and that the yellow may be too bright. Said that she would like to see the yellow be changed to something browner in color. Mr. Bamdad pointed out that 90 percent of the roof would consist of two natural colors. The remaining 10 percent would consist of the other three colors. Agreed that he could soften the yellow to a lighter shade with no problem. Chair Barry complimented Mr. Bamdad on his roof tiles, stating that they are a nice material. Commissioner Zutshi mentioned a home located on Prospect and Saratoga/Sunnyvale Road that is rather a bright yellow and was concerned that this proposed stucco color may have the same problem. Mr. Bamdad assured the Commission that his paint color is a natural ochre. This is a natural color that is traditional to California Mission architecture. Chair Barry asked Mr. Bamdad if he is willing to change his base color if asked by the Commission to do so. Mr. Bamdad replied yes. Commissioner Kurasch asked for the size of the front entry door and light. Mr. Bamdad said that the door is 42 inches wide and 8 feet tall. Chair Barry reiterated that two letters of support have been received from neighbors. Chair Barry closed the Public Hearing for Agenda Item No. 2 at 7:52 p.m. Commissioner Zutshi inquired about the nice oak tree on the property. Planner Allison Knapp assured that this tree will be preserved. Commissioner Kurasch outlined her areas of concern: • Restated that the size of the proposed pilasters in the back yard fence are scaled too large and she would prefer to see them painted to match the body of the house rather than the trim as proposed. • Suggested that the entry elevation and use of columns be toned down, that softer colors that are more in keeping with the architecture be used and that the door not be quite as large. Mr. Bamdad told the Commission he would be willing to eliminate the pilasters altogether if they would prefer. Saratoga Planning Commission Minutes of October 10, 2001 Page 9 Commissioner Kurasch accepted that offer saying that elimination of that detail would be her preference. Chair Barry said that it appears that Commissioner Kurasch is recommending the removal of the rope columns and that the door be reduced in size. Commissioner Zutshi stated that she liked the door. Commissioner Kurasch clarified that she is either seeking the simplification or elimination of the columns. Commissioner Jackman opined that it would look strange if the columns are taken out. Director Sullivan suggested a tapered smooth column over the proposed rope column. Commissioner Jackman pointed out that there is no roof over the front door and that is a concern to her. This could be a problem for guests on rainy days. Commissioner Hunter said that she is at a bit of a disadvantage having missed the site visit due to a car accident while en route. Said that she likes an entry door without a roof overhead. Pointed out that this design is common back east where the weather is more challenging than here. Suggested simplifying the pilasters. Commissioner Garakani questioned why the front door is not centered on the wall. Planner Allison Knapp said she would defer this question to the applicant. Commissioner Kurasch pointed out that it appears the front door is centered on the upper roofline and that this does not bother her. Commissioner Zutshi said that the pillars are not a problem for her. Commissioner Kurasch said that there seems to be too many on the front elevation. Commissioner Jackman said that these pillars tie down the lower floor and that she likes them as they add something to the design and gives a lightness above while anchoring the bottom. Added that she does not like to second-guess the architect and this feature is a personal preference for the owner. Commissioner Zutshi advised that she once had a home with pillars on one side and it was fine but that she does have concerns with the large sized pilasters for the back fence. Chair Barry: • Said that she agrees with all the comments against the large pilasters and the applicant has agreed to eliminate that feature. • Said that the proposed rope columns could be simplified. • Added that she is pleased the applicant is willing to tone done the yellow body color to a wheat color. Saratoga Planning Commission Minutes of October 10, 2001 Page 10 • Reiterated that since this is not Southern California, the use of palms and yuccas should be replaced with more indigenous plantings. • Expressed appreciation for the applicant’s efforts to work with the neighbors and take their requests into account. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Zutshi, the Commission approved DR-01-021 & BSE-01-023 to allow the construction of a new 4,123 square foot two-story residence on property located at 1350 Pierce Road with the following added Conditions of Approval: • The removal of the pilasters on the rear yard fence; • Use of softer colors on the roof tiles; • Work with staff to select a body paint color that is more of a wheat color than the proposed yellow; • Modify the landscape plan to eliminate the use of yucca and palm trees and replace them with more indigenous evergreen planting material; and • Work with staff to simplify the proposed columns on the front elevation. AYES:Barry, Garakani, Hunter, Jackman, Kurasch and Zutshi NOES: None ABSENT: Roupe ABSTAIN; None Chair Barry advised that there is a 15-day appeal period before this action is final. *** PUBLIC HEARING – ITEM NO. 3 UP-01-010 (403-24-001) – METRO PCS, 13686 Quito Road: Request for Use Permit approval to locate a wireless antenna system and equipment on an existing PG&E transmission tower. The system would be comprised of six new directional antennas mounted on the existing tower and new equipment cabinets located below the tower. The maximum height of the cabinets will be six feet tall. The project is located in an R-1-10,000 zoning district. Mr. John Livingstone, Associate Planner, presented the staff report as follows: • Stated that the applicant is seeking approval of a Conditional Use Permit to allow the location of wireless equipment on existing PG&E tower including six new directional antennas and new cabinets below within a fenced area. • Advised that staff is recommending a Condition that requires the applicant to place the equipment cabinet underground screened with extensive landscaping, including medium sized evergreen trees. The landscaping would be subject to final approval by the Community Development Director. Additionally a two-year maintenance agreement would be required to ensure the establishment of the trees. Staff believes that an underground installation will improve the aesthetics and reduce the potential for vandalism. • Informed that staff finds this to be a compatible location for this installation as it will be unobtrusive. Saratoga Planning Commission Minutes of October 10, 2001 Page 11 • Said that there is already one other carrier with wireless communications equipment using this site. That carrier has a fully enclosed house type structure on the ground to house its equipment. The City encourages co-location. • Stated that staff is recommending approval. Commissioner Garakani inquired where the water would come from for the maintenance of the landscaping. Director Sullivan replied that water service would be established with San Jose Water including a meter on the property. Chair Barry asked staff for an overview of the perimeters for the Commissions’ jurisdiction. Associate Planner John Livingstone advised the Commission that the law allows for a Planning Commission to consider site aesthetics but not health and safety concerns as a result of the installation. Director Sullivan advised that the FCC Act took that authority away from local jurisdictions. Commissioner Kurasch inquired where the standards come from to place these facilities underground and questioned if there is any reason such an installation would not be feasible. Associate Planner John Livingstone advised that the plans are developed by an engineer and that as far as he is aware there are no reasons to believe this installation cannot be made underground. Mr. Tom Swarner, MetroPCS, Applicant: • Thanked staff for all their assistance. • Stated that MetroPCS likes to share existing infrastructure rather than developing totally new sites. PG&E towers are a perfect fit as a compatible use. • Pointed out that communities such as Saratoga encourage co-location. • Advised that this installation is intended to cover cell phone usage from nearby Highway 85 and that there are no sufficiently tall buildings in the area to meet their requirements. • Expressed concern about the requirement for placement the supporting equipment cabinet underground due to safety for maintenance crews. • Cautioned that additional mechanical equipment is required for an underground vault as well as an economic concern in that such installations are between $60,000 and $70,000 more expensive. • Said that they are willing to work with staff at developing a landscape plan to meet all screening requirements for an aboveground cabinet. Commissioner Garakani asked what additional mechanical equipment is required should the equipment cabinet be required to be located below ground. Mr. Tom Swarner replied ventilation and air-conditioning equipment. Commissioner Zutshi asked if air-conditioning is required for aboveground equipment cabinets. Mr. Tom Swarner replied no. He added that these are small cabinets that are self-ventilated. There are small fans installed in the event that the temperature in the cabinet exceeds 90 degrees. Saratoga Planning Commission Minutes of October 10, 2001 Page 12 Commissioner Garakani asked if there are concerns for the safety of the equipment as the result of rain. Mr. Tom Swarner advised that two of the required equipment cabinets are the size of a refrigerator and the others are smaller. Associate Planner John Livingstone added that the cabinet is 15 by 10 with a height of 5 feet, six inches. Commissioner Jackman asked if the antennas can be repaired while in operation. Director Sullivan advised that if repairmen are working on the directional antennas, those antennas must be turned off. Associate Planner John Livingstone advised that two warning signs are required on site. Commissioner Garakani asked what the cost is to place the equipment underground. Director Sullivan said that the applicant has estimated the cost at between $60,000 and $70,000. Cautioned that there are about five providers in town at this point. Without requiring equipment to be placed in below ground cabinets, there will end up being numerous small aboveground buildings located below these PG&E towers. Mr. Tom Swarner pointed out that a larger area will need to be excavated for underground cabinets. Commissioner Kurasch asked Mr. Swarner of MetroPCS has had problems with underground facilities before. Mr. Tom Swarner replied not really. Elaborated by saying that there were some leakage problems early on but the vaults are now better designed. Commissioner Zutshi expressed doubt that there are any real safety issues relating to maintenance of the below ground equipment, equating them to basements. Added that there is more risk to climb a PG&E tower than it would be work in the underground vault. Cautioned that it will look like a village of small buildings around these utility towers Mr. Tom Swarner agreed and said that he was not trying to say that underground vaults do not work. He added that this particular site could probably only accommodate three carriers overall. Theirs is the second installation. Chair Barry cautioned that the economics of a proposal are not the purview of the Commission but rather the visual impacts on the community. Said that while the Commission has no ability to suggest that the applicant approach other carriers sharing a site, it might be a good idea to consider working out some sort of voluntary agreement to jointly underground equipment. Mr. Tom Swarner agreed that if more than one carrier are ready to install on a site at the same time, it is done. However, most carriers prefer their own compound. Added that they are willing to work with others in the future. Saratoga Planning Commission Minutes of October 10, 2001 Page 13 Chair Barry opened the Public Hearing for Agenda Item No. 3 at 8:38 p.m. Mr. David Anderson, 18491 Montpere Way, Saratoga: • Thanked the Commission for conducting a hearing on this application. • Said that he moved to Saratoga about six months ago to enjoy a semi-rural environment. • Said that this is a big installation and would represent blight. • Added that these antennas look like Christmas trees after a while. • Declared that this installation will be like installing microwaves in their neighborhood, which is a serious concern. • Asked the Commission to look at the aesthetics and to find that six antennas are excessive and the supporting hut will be a blight. • Pointed out that there is a residence just 200 yards away. • Said that he does not want this request approved and implored the Commission not to approve this and to stop the growth of such installations now. Commissioner Garakani reminded Mr. Anderson that the Commission does not have the authority to simply say no to wireless installations. Commissioner Kurasch added that the Commission’s hands are tied and there must be a valid reason for denying the installation. Chair Barry said that one option used in some jurisdictions is a fake tree installation. Asked Mr. Anderson if he would prefer such an installation. Mr. David Anderson replied that he would prefer that these wireless antenna installations be placed in places such as the Pruneyard Towers, DeAnza College or at Westgate. Chair Barry said that the Commission can ask the applicant if they have looked at other sites. Mr. David Anderson said that the Commission can simply deny this request based on aesthetic grounds. Ms. Cheriel Jensen, 13737 Quito Road, Saratoga: • Asked the Commission to “just say no.” • Suggested that such an installation is an industrial/commercial use that is not compatible with this residential area. • Expressed concerns for microwave exposure. • Declared that the Quito Area has been trashed and that nothing is being done and pointed out that a house has been sitting on stilts for quite some time now. Additionally, another home burned down and nothing has been done to date to repair it. • Advised that she opposed the first antenna installation on this property. • Pointed out that use of cell phones causes drivers to be inattentive. • Displayed a diagram of a microwave spectrum and said that if it will cook meat she does not want it in her neighborhood. Mr. Tom Swarner advised that they have considered other sites. Each site serves from one quarter to one half-mile radius. Smaller sites hand off to each other. Agreed that they often use multi-story Saratoga Planning Commission Minutes of October 10, 2001 Page 14 structures to locate their antennas and do located within commercial/industrial areas when possible and available. Chair Barry asked Mr. Swarner if it is possible to take Mr. Anderson’s suggestion to place equipment at Westgate or DeAnza. Mr. Tom Swarner replied no and advised that the latest technology utilizes smaller sites dedicated to a certain network. While previously antennas were located on hilltops, with one antenna serving a large area, such installations were impacted with lots of interference. Director Sullivan said that an exhibit has been distributed to the Commissioners that demonstrates the signal coverage. Commissioner Garakani asked why antennas could not be placed on Highway 85 to serve users on that freeway since this would result is less impact to the residential neighborhood. Asked if cost is the only reason not to do such an installation. Mr. Tom Swarner answered that there is a larger full radius to be served with this installation including residential users in the vicinity. Cost is not the issue but rather coverage and service area are the issues. Commissioner Kurasch asked how long the first carrier has been on site as she does not believe it has been there for long. Associate Planner John Livingstone said that he could not recall. Chair Barry asked if smaller and fewer antennas could be installed. Mr. Tom Swarner replied that they could limit the installation to three antennas on the PG&E tower, if necessary. This will reduce the coverage and capacity. Added that PG&E will not allow a vault to be located directly beneath their tower. It would have to be moved outside the footprint of the tower by at least 10 feet or more. Chair Barry closed the Public Hearing for Agenda Item No. 3 at 9 p.m. Commissioner Hunter: • Stated that it is the 21st Century and there does not appear to be a lot of choice. This installation is as good as it gets. PG&E towers are unsightly to begin with and it is just as well to place these antennas on them. • Declared that cell phone reception is terrible in Saratoga. • Said that she does not want to see antennas installed along the Highway. • Said that she was concerned for safety with the underground placement of the equipment cabinet as well as the requirement to be at least 10 feet away from the tower footprint and said that she has no objection to an aboveground cabinet with screening landscaping. Commissioner Jackman said that she would like to see the equipment structure underground as well as landscaped. Said that all of the City has to share in the placement of these necessary antennas. Saratoga Planning Commission Minutes of October 10, 2001 Page 15 Commissioner Kurasch: • Said that having six antennas, each five feet long, is a very intense use of the area. • Added that since the applicant has said they could reduce the installation to three antennas, they should be asked to do so. • Said that she has no objection to the requirement to underground the equipment cabinet. • Said that cell phones may not be in as much demand if cell phone use while driving is prohibited. • Opined that this is an intense project. Chair Barry: • Said that every time such an application comes before the Commission the same set of issues crops up. • Said that the last time an antenna installation was approved, that decision was appealed. Council subsequently upheld the Commission decision. • Reiterated that the Commission cannot simply say no to this request. • Added that the Commission has been convinced by experts that they are not in a position to ask these applicants to simply go somewhere else. • Agreed that this is an uncomfortable issue of all of the Commissioners. • Said that she lives near West Valley College and that lots of concern was raised when so many antennas were installed at West Valley College. • Said that since the applicant has agreed that they can decrease the number and size of antennas, the Commission should take them up on that offer. • Said that the best the Commission can do is to require underground placement of the equipment cabinet and sufficient landscape screening of the site. Commissioner Garakani asked who determines if reduction of antennas size is possible. Director Sullivan said that the applicant can provide a graphic of their coverage based on size and number of antennas. Chair Barry added that co-locating these cellular antennas on PG&E towers has been determined to be the best option for antenna installation. Commissioner Hunter said that she has to speak up for people who cannot get decent cell phone reception in Saratoga. Pointed out that television antennas are ugly but still located on every house. Said that the Commission has to allow it to happen and this request is as good as it gets. Chair Barry said that this PG&E tower will have a lot on it but it is the same issue everywhere. Commissioner Zutshi pointed out that if the installation is reduced here, more installation sites will be needed nearby to meet the coverage shortfall. Stated that everyone uses cell phones. Commissioner Jackman stated that these antennas have to go somewhere and it is best to use this existing PG&E tower as opposed to creating a whole new structure. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Hunter, the Planning Commission approved a Use Permit (UP-01-010) to allow the location of a wireless antenna system and equipment on existing PG&E transmission tower on Saratoga Planning Commission Minutes of October 10, 2001 Page 16 property located at 13686 Quito Road, with the following added Conditions of Approval: 1. Reduce the size and number of antennas; 2. Locate the equipment cabinets below ground; and 3. Provide extensive landscaping to the satisfaction of staff. Motion: Upon motion of Commissioner Kurasch, seconded by Chair Barry, the Commission proposed to amend the motion to clarify the requirement to reduce the number of antennas to three antennas with the size of each antenna to be reduced, if possible. This proposed amendment was not accepted by Commissioner Jackman. Motion: Upon motion of Commissioner Jackman, seconded by Commissioner Hunter, the Planning Commission approved a Use Permit (UP-01-010) to allow the location of a wireless antenna system and equipment on existing PG&E transmission tower on property located at 13686 Quito Road, with the following added Conditions of Approval: 1. Reduce the size and number of antennas; 2. Locate the equipment cabinets below ground; and 3. Provide extensive landscaping to the satisfaction of staff. AYES:Garakani, Hunter, Jackman and Zutshi NOES: Kurasch, Berry ABSENT: Roupe ABSTAIN; None Chair Barry advised that there is a 15-day appeal period before this action is final. *** PUBLIC HEARING – ITEM NO. 4 UP-01-009 (393-21-013) – METRO PCS, 12383 Saratoga-Sunnyvale Road: Request for Use Permit approval to locate a wireless antenna system and equipment on an existing PG&E transmission tower. The system would be comprised of six new directional antennas mounted on the existing tower and new equipment cabinets located below the tower. The maximum height of the cabinets will be six feet tall. The project is located in an R-1-12,500 zoning district. Mr. John Livingstone, Associate Planner, presented the staff report as follows: • Informed the Commission that the only difference between this request and the previous one is that this site has two existing providers on site. • Added that staff is proposing the same Conditions to underground the supporting equipment and provide screening landscaping. Mr. Tom Swarner, MetroPCS, Applicant, asked the Commission to allow them to place the equipment aboveground with screening landscaping. Commissioner Kurasch asked Mr. Swarner what the limit is on this site for the number of providers. Saratoga Planning Commission Minutes of October 10, 2001 Page 17 Mr. Tom Swarner said that he did not know. Commissioner Hunter asked if the other carriers have aboveground cabinets. Associate Planner John Livingstone replied that their equipment is located in fenced boxed facilities. Chair Barry said that the existing structures for the other providers do not look nice. Commissioner Garakani suggested that the other providers be contacted. Director Sullivan cautioned that the City cannot go back to the other providers with new conditions and/or site requirements but this applicant can approach them to see if there is any interest in cooperating on this site. Chair Barry asked Mr. Swarner how they propose to screen their equipment above ground. Mr. Tom Swarner replied that they are proposing to make their structure adjacent to the existing structure so that they appear to be one. Chair Barry proposed a concrete structure to encompass all three providers’ equipment cabinets. Mr. Tom Swarner replied that this would have to be a cooperative effort for all three providers. Chair Barry asked if Mr. Swarner is willing to approach the other two. Mr. Tom Swarner replied he was willing to make an attempt. Chair Barry opened the Public Hearing for Agenda Item No. 4 at 9:35 p.m. Mr. David Anderson, 18491 Montpere Way, Saratoga: • Stated his disappointment with the previous decision, saying the Commission has gone above and beyond its duties and was very narrow in its focus. Chair Barry encouraged Mr. Anderson to substantiate his viewpoint to Council, particularly if he is able to clearly document his position. Mr. David Anderson said that he finds this to be staff’s responsibility. Chair Barry said that according to staff, the City cannot say no to these requests based on safety but only on aesthetic considerations. Commissioner Hunter asked the Commission to move forward at this point. All necessary testimony has been heard and appeals are possible for anyone disagreeing with the actions take by the Commission this evening. Restated that people want the option to use cell phones. Commissioner Garakani said that this site is already too ugly and it is good to require this added installation to place its equipment underground. Commissioner Jackman agreed. Saratoga Planning Commission Minutes of October 10, 2001 Page 18 Commissioner Kurasch said that she supports a more coordinated approach to placement of cellular antennas and would like to see a Citizen’s Committee formed to develop criteria. Director Sullivan advised that at a previous city at which he worked, cellular antenna applicants were required to provide an analysis for two to three alternate sites and provide reasons why their first choice is the best one. Chair Barry suggested that this become a part of the application protocol for future applications. Commissioner Garakani reminded that Mr. Anderson had made three alternate site recommendations. Commissioner Zutshi stated that he was just haphazardly recommending locations with no evaluation as to their viability. Commissioner Garakani asked Director Sullivan if the City could hire a consultant to decide the best locations for antenna installations within the City. Director Sullivan said that staff is working on mapping existing coverage for all carriers. The City needs the cooperation of all vendors to get all the necessary data. The data will be compiled using the City’s GIS system. Chair Barry closed the Public Hearing for Agenda Item No. 4 at 9:45 p.m. Motion: Upon motion of Commissioner Kurasch, seconded by Commissioner Jackman, the Planning Commission approved a Use Permit (UP-01-009) to allow the location of a wireless antenna system and equipment on existing PG&E transmission tower on property located at 12383 Saratoga-Los Gatos Road. AYES:Barry, Garakani, Hunter, Jackman, Kurasch and Zutshi NOES: None ABSENT: Roupe ABSTAIN; None Chair Barry asked staff to require future applicants to provide three alternative sites and to require equipment cabinets be placed underground unless compelling reasons can be made for why that cannot be accomplished. Chair Barry advised that there is a 15-day appeal period before this action is final. *** DIRECTOR ITEMS Director Sullivan gave the following updates: • Distributed a memorandum with the staff liaison assignments for the Commission Committees. Added that the Chair of the Heritage Preservation Commission has indicated that he would like to participate on some of these Committees. • Asked any Commissioner who has not already done so to RSVP to Anne Sullivan for the Commissioners’ Dinner. Saratoga Planning Commission Minutes of October 10, 2001 Page 19 COMMISSION ITEMS Solar Home Tour Commissioner Kurasch advised the Commission of a Solar Home Tour scheduled for Saturday, October 13, 2001, from 10 a.m. to 4 p.m. Participants begin at Starbird Park, located at Williams Road and San Tomas Expressway, to see exhibits and obtain a map to tour sites. Additional information can be obtained through a web site or by phone at (408) 746-0327. Planners Institute Director Sullivan advised the Commission that he was recently in Sacramento helping to finalize the program for the next Planners Institute. The dates are March 20 – 22, 2002. Action on House on Stilts on Quito Road Chair Barry expressed concern that the public is unaware that the City is following up to correct the situation of the house on stilts on Quito Road and suggested that the staff put out some information into the community on what is underway. Director Sullivan said that authorization for any distribution of information on this situation is at the discretion of the City Attorney. Chair Barry said that she would contact Richard Taylor to discuss this matter further. COMMUNICATIONS City Council Minutes from Regular Meeting of August 15, 2001. ADJOURNMENT TO NEXT MEETING Chair Barry adjourned the meeting at 10:05 p.m. to the next regular meeting set for Wednesday, October 24, 2001, to begin at 7 p.m. MINUTES PREPARED AND SUBMITTED BY: Corinne A. Shinn, Minutes Clerk