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HomeMy WebLinkAbout07-11-2007 Planning Commission PacketPLANNING COMMISSION STUDY SESSION MEMORANDUM TO: Planning Commission FROM: Christopher Riordan, Senior Planner C i MEETING DATE: July 10, 2007 SUBJECT: Proposed two -story residence -15400 Peach Hill Road Application #07 -396 (APN 517 -22 -072) STUDY SESSION REQUIREMENTS: The Study Session is a fact finding meeting where the Commission may discuss the item and ask questions from or hear statements from members of the public attending the meeting. During the Study Session, the Planning Commission may only discuss items related to the project. The agenda does not allow any formal votes or motions on the proposed project or other matters. No comments made during the Study Session by the Planning Commission are binding or required to be carried through to the formal public hearing where actions will be taken on the proposed project. RECOMMENDATION: Staff recommends that the Planning Commission review the proposed architectural design and project plans on a preliminary basis and provide input to the applicant and staff on the following categories: o Neighborhood compatibility o Bulk o Height o Design PROPOSED PROJECT: Background The applicant is requesting Design Review Approval to construct a new 6,713 two -story single family residence with a basement garage on a vacant 1.6 net acre lot in the R -1- 40,000 zone district (The Project). The maximum height of the proposed residence will not be taller than 29.5 feet. The applicant's architect has identified the proposed architectural style of the project as "Country Manor It would include traditional architectural features including: a stucco exterior finish with stone accents on the west (front) and south (right) building elevations, Planning Commission Study Session A-temorandur 2 Design Review 07 -396, 15400 Peach Hill Road slate roofing material, a recessed entry porch, arched windows, pre -cast stone columns, wood frame windows and patio doors, and decorative wrought iron window railings Building Height The maximum height of single family dwellings is 26 feet and the proposed height of the project is 29.5 feet. However, additional height can be approved pursuant to a Use Permit and Design Review by the Planning Commission (Commission) if the Commission finds the additional height to be necessary in order for the project to adhere to a specific architectural style. Per section 15- 12.100(a) of the Saratoga Municipal Code, the Commission is to use the book entitled the "Field Guide to American Houses" and other resource material approved by the Commission as resource documents to assess the purity of architectural design. Staff will have copies of the book available the meeting. ATTACHMENTS: 1. Reduced Plans (Commissioners Only) ROLL CALL REPORT OF POSTING AGENDA AGENDA 1. APPLICATION #07 -319 2. APPLICATION #07 -160 3. APPLICATION #07 -396 4. APPLICATION #07 -233 5. APPLICATION #06 -118 P:\PC SITE VISITS \Site Visits\2007\SVA 071107.doc CITY OF SARATOGA PLANNING COMMISSION SITE VISIT AGENDA DATE: Tuesday, July 10, 2007 Approximately 3:30 p.m. 5:00 p.m. PLACE: City Hall Parking Lot, 13777 Fruitvale Avenue TYPE: Site Visit Committee SITE VISITS WILL BE MADE TO THE FOLLOWING ITEMS ON THE PLANNING COMMISSION AGENDA 19358 Saratoga -Los Gatos Road Adams 15211 Bellecourt Drive Labio 15400 Peach Hill Road Arimilli 20640 3rd Street Sam Cloud Barn Canyon View Fourth Street Hashemich /Sarnevesh The Site Visit Committee is comprised of interested Planning Commission members. The committee conducts site visits to properties that are new items on the Planning Commission Agenda. The site visits are held on the Tuesday preceding the Wednesday hearing, between 3:30 p.m. and 5:00 p.m. It is encouraged that the applicant and/or owner to be present to answer any questions that may arise. Site visits are generally short (10 to 20 minutes) because of time constraints. Any presentations and testimony you may wish to give should be saved for the Public Hearing. During the Site Visit, the Planning Commission may only discuss items related to the project. The agenda does not allow any formal votes or motions on the proposed project or other matters. The Site Visit is a fact finding meeting where the Commission may discuss the item and ask questions from or hear statements from members of the public attending the Visit. No comments made during the Site Visit by the Planning Commission are binding or required to be carried through to the formal public hearing where actions will be taken on the proposed project. ROLL CALL REPORT OF POSTING AGENDA CITY OF SARATOGA PLANNING COMMISSION STUDY SESSION AGENDA DATE: Tuesday, July 10, 2007, 5:00 p.m. PLACE: Administrative Conference Room located at 13777 Fruitvale Avenue, Saratoga, CA TYPE: Adjourned Regular Meeting Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 5, 2007. 1. APPLICATION #07 -396 (517 -22 -072) Arimilli, 15400 Peach Hill Road;- The applicant requests Design Review approval to construct a new two -story single family residence, including a basement, and a height exception to allow the project to exceed the 26 foot height limit to 29.5 feet. The total floor area of the proposed residence and garage will be approximately 6,713 square feet. The net lot size is approximately 1.6 acres and the site is zoned R -1- 40,000. 2. APPLICATION #07 -319 (510 -06 -069) Adams, 19358 Saratoga -Los Gatos Road; The applicant requests Design Review approval to construct a new two -story single family residence, including a basement, a height exception to allow the project to exceed the 26 foot height limit to 29 feet. The total floor area of the proposed residence and garage will be approximately 5,013 square feet. The lot size is approximately 1.9 acres and the site is zoned R -1- 40,000. The Study Session is a fact finding meeting where the Commission may discuss the item and ask questions from or hear statements from members of the public attending the meeting. During the Study Session, the Planning Commission may only discuss items related to the project. The agenda does not allow any formal votes or motions on the proposed project or other matters. No comments made during the Site Visit by the Planning Commission are binding or required to be carried through to the formal public hearing where actions will be taken on the proposed proj ect. Adjournment To Regular Planning Commission Meeting Wednesday, July 11, 2007 at 7:00 p.m. in the Council Chambers /Civic Theater 13777 Fruitvale Avenue, Saratoga, CA irl-%4 jJ -9 1 a_ I tom' is W VICINITY MAP u, 4 a £g iE' 44 LL a 1 a El I S: i wy Ed wa 9 314 ii. D i;iiI5i 1 r g 141 L a gem 8� 4 II; h ri; pro 11111 3A 321 El P H I• 1 i tgg 66 I ij c g E :11 U o. 49,423 SO. FT. ROUNDED UP TO v v v Notavati 3.1.V0 0 Z06 B 0 I nal. OZIS61/0 '3.901`NVS 'U 3134081VMM 0980Z S1:133NION3 ON11111SNOO loHnz V 13 NVld 30VNIVItIO ONV ONIOV80 0L096 V3 `e6o1eieS Pe IIH LI 0017g1. 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Lows .44a aoki R jJ 1., 0 TO: Planning Commission FROM: Suzanne Thomas, Assistant Planner S MEETING DATE: July 10, 2007 SUBJECT: Two -story Residence with 29 -Ft. Height Application #07 -319 (APN 510 -06 -069) STUDY SESSION REQUIREMENTS: The Study Session is a fact finding meeting where the Commission may discuss the item and ask questions from or hear statements from members of the public attending the meeting. During the Study Session, the Planning Commission may only discuss items related to the project. The agenda does not allow any formal votes or motions on the proposed project or other matters. No comments made during the Study Session by the Planning Commission are binding or required to be carried through to the formal public hearing where actions will be taken on the proposed project. RECOMMENDATION: Staff recommends that the Planning Commission review the proposed architectural design and project plans on a preliminary basis and provide input to the applicant and staff on the following categories: o Height o Design PROPOSED PROJECT: PLANNING COMMISSION STUDY SESSION MEMORANDUM Background The applicant filed Design Review Application #07 -319 on April 10, 2007. The applicant requests design review approval to construct a two- story, single family residence with a basement on a vacant lot. The total floor area of the proposed residence and garage is 5,013 square feet. The proposal also includes a basement, which is not included in the floor area calculations. The lot size is approximately 1.94 acres and the site is zoned R -1- 40,000. The average slope of the property is 11.3 The property consists of a flag lot Planning Commission Study Session Memorandum 2 Design Review 07 -319, 19358 Saratoga -Los Gatos Road with access from Los Gatos Saratoga Road and a remainder parcel that extends from the rear of the flag lot, across San Tomas Creek, to terminate at Bainter Avenue. There are 61 protected trees in the vicinity of the proposed construction area. The landscape plan for the project proposes to retain all but three of these trees. Those three will be replaced with native species of equal value. Building Height The maximum allowable height of single family dwellings is 26 feet and the proposed height of the project is 29 feet. However, additional height can be approved pursuant to a Use Permit and Design Review by the Planning Commission (Commission) if the Commission finds the additional height to be necessary in order for the project to adhere to a specific architectural style. Per section 15- 12.100(a) of the Saratoga Municipal Code, the Commission is to use the book entitled the "Field Guide to American Houses" and other resource material approved by the Commission as resource documents to assess the purity of architectural design. Architectural Style: The proposed structure most closely relates to the style category called Shingle Style (1880 1900). (Refer to The Field Guide to American Houses by McAlester for architectural references). The applicant has requested an exception to extend the roof to a height of 29 feet in order to achieve the more steeply pitched roof line that is traditional in this style. These homes are typically covered with "wall cladding of continuous wood shingles" and no corner boards.' (Composition shingles are now being used to replace the wood shingle roofs of this style. The Shingle Style, along with the Queen Anne Style on which it is based, typically has a "asymmetrical facade with steeply pitched roof lines intersecting cross gables and multi -level eaves. The extensive porches, which may be absent in an urban setting,' are often framed by Romanesque or Syrian arches' or traditional porch railings, are often under the main roof line, and may have foundations of heavy masonry or stone.' Simple, slender columns and Palladian, bay, or multiple windows are characteristic and tower roofs are found in approximately one -third of these homes.' The proposed structure is consistent with the style in its use of continuous wood shingle cladding and composition shingle roof. It incorporates slender columns, multiple windows, and gables. Although the proposed project would not be considered asymmetrical, commonly seen in this style, it is similar to a "symmetrical example" of a shingle house shown in The Field Guide to American Houses (pg. 292, photo #4). There is a lack of intersecting cross gables (gabled surfaces that are perpendicular to each other). Although there are eaves at both the first and second floor levels, none extend Virginia and Lee McAlester, "A Field Guide to American Houses," (Knopf: New York, 2003), 289. 2 Ibid. 3 Ibid, 289 -290. 4 Ibid, 289. 5 Ibid, 290. 6 Ibid, 291. Ibid, 290. Planning Commission Stunt' Session Memorandum 3 Design Review 07 -319, 19358 Saratoga -Los Gatos Road from one floor to the next as is seen in many (but not all) of the examples in The Field Guide. Again, the proposed home more closely related to the aforementioned home shown on page 292. The use of gable and eyebrow dormers is typical.' Staff expressed concerns about the proportions of the eyebrow dormers, as shown on both the elevations and roof plan, but the applicant states that they are mathematically correct for this style. White trim is proposed for the windows and doors and the applicant has provided photographs of numerous homes in Saratoga that are shingle -sided with white trim. Staff has found several online examples of Shingle Style homes that are trimmed in this way. Several copies of the book, "A Field Guide to American Houses," will be available for reference at the Study Session. ATTACHMENTS: 1. Reduced Plans 8 Ibid, 292. 9 Ibid, 291. 1 dE r iI 1 1 C zra mom 4.3ft Wax. acsAn x51 ins 1511 P VW !Vel_«44 5 Z 1 li n ilifillilill 1 D BUILDING SQUARE FOOTAGE &NI 311S z roTAL )aa(50. Fr. 5115 OR AREA CALCULATIONS: teA as8 ea PT. 1405 S0. PT. ro"x x x rr7 1 PROJECT IFORMKRON o. APN: 510-06 -068 b. Address of Project: We propose to assign the address 18568 Saratoga -Los Genoa Rd. c. Owners: Christopher and Saekia Adams ISkookum Truetl d. etdsting Use•. There property la vacant at this Nme, le no existing structures. e. Property consists of Iwo parcel* "Parcel 2" with a gross area of 1.517 acres and Remainders of 0.630 acres per county records. The house Is to loo constructed on Parcel 2 which has a net area of 1.066 awes t'not area' a* defined in 18- 06.820 of Saratoga code/. f. Zoning 0160406 R1- 40,000 g. Age of all StruoNros: Not applicable. h. Allowable Plow Area 6000 eq ft. I. Average slope of site 11.3% IL Percentage of net site area to be deducted: 1414 16601 sq f11 i. Plow Area of Structures: I. exlefng: Not apptieoble il. Proposed First flow 2870 sq ft tlnaluding 434 sq ft of garage, and some porch area with three &dee/. Second floor 2246 sq tt. Total 8126 sq ft. There wilt be o basement. J. Impervious Site "Coverage L First flow, Including garage and portion of from porch surrounded by three wolfs, covers 2870 sq ft U. West light well 110 sq ft III. east tight well 87 eq ft Iv. Back porch 649 eq ft v. Dock deck including stairs 832 eq ft vi. Front porch, excluding the section included in first floor, covers 422 eq ft H. Front walkway 264 eq ft viii. Driveway and -fire truck turnaround, excluding the flog lot access corridor, is 4884 sq fl, but constructed with permeable paver stone. Ix Proposed future pool, Including dock, 1196 sq ft x TOTAL 11,223 sq ft 138% of net would be 16,252 eq ft) k. Slope at Building Site: 8% I. Average Slops of Site 1. Contour Interval I 2 feet U. Aggregate contour length L 3220 feet, per Westfall engineering 111 Net elte area A 1.304 awes, per county records N. Slope 6 11.3% m. HoIGM Information 1. Lowest existing elevation of building edge•. 547 feet 10 Inches II. Highest existing elevation at building' edge: 565 feet 2 Inches Average N pt of 1 and 11: 550 feet 6 inches N. Top most etevallon point of structure: 678 feet 6 inches (281, alternative 576 feet 6 Inches 1261 firma, Peet of exi.Nne exterior walls: Nat aoolicable iui 1351 1 dE r iI 1 1 C zra mom 4.3ft Wax. acsAn w o O 2.t7 C a 0 0 C O -0 d U U c 0 •5 E 0 R U O 1 o t N m _T C q 1 a C V O D L O O C y C O, N E 2 O M 0 a m c fi 00.0" E n' C 013 O0 'ON ND V ,Y y ,co 0o C`p• D DE C o. 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'I 1 1 N D 0 0, 1 1 1 1 j 1 1 1 1 1 •VI ht 044 -ft r i- gg g g gggg g3Rz g gg g g gh iigi a 0 cc Q a 0 J 2 0 U b SQUARE FOOTAGE 11 406 11 I/ 1 1 1 1 1 1 1 cv) its Q 1 CITY OF SARATOGA PLANNING COMMISSION STUDY SESSION AGENDA DATE: Wednesday, July 11, 2007, 5:00 p.m. PLACE: Administrative Conference Room located at 13777 Fruitvale Avenue, Saratoga, CA TYPE: Adjourned Regular Meeting ROLL CALL REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 5, 2007. 1. APPLICATION #07 -233 (APN 503 -24- 071/073) Sam Cloud Barn L.P. (owner) 20640 3 Street; The applicant requests Design Revi and Variance approval to construct a new commercial building attached to the historic Sam Cloud Hay and Feed Warehouse currently undergoing renovation. The proposed structure is three stories with a full basement. Total square footage of the addition is 7,506 square feet and the maximum height is 35 feet. The maximum building coverage is 77% of the site. The gross lot size is 4,187 square feet, and the site is zoned CH -1. The Variance application is necessary to allow development on a lot with a 48% slope. 2. APPLICATION #06 -118 (APN 503 -28 -008) Hashemich /Sarnevesh, Canyon View Fourth Street Application for Design Review and a Variance to construct an approximately 3,312 square foot two -story home with a daylight basement on a vacant lot on Canyon View Drive Fourth Street. The average slope of the lot is 39.7% sloping downward toward Canyon View Drive. Pursuant to City Code Section 15- 12.061, the average slope beneath a structure shall not exceed 30% slope. Therefore, in addition to Design Review approval, the applicant is requesting approval of a Variance as specified in City Code Section 15- 12.061(a). The Study Session is a fact- finding meeting where the Commission may discuss the item and ask questions from or hear statements from members of the public attending the meeting. During the Study Session, the Planning Commission may only discuss items related to the project. The agenda does not allow any formal votes or motions on the proposed project or other matters. No comments made during the Site Visit by the Planning Commission are binding or required to be carried through to the formal public hearing where actions will be taken on the proposed project. Adjournment To Regular Planning Commission Meeting Wednesday, July 11, 2007 at 7:00 p.m. in the Council Chambers /Civic Theater 13777 Fruitvale Avenue, Saratoga, CA Planning Commission Study Session Memorandum 1 Design .Review 07-233, 20640 3' Street MEETING DATE: July 11, 2007 SUBJECT: STUDY SESSION REQUIREMENTS HISTORY RECOMMENDATION PLANNING COMMISSION STUDY SESSION MEMORANDUM Item 1 TO: Planning Commission FROM: John Livingstone, AICP, Community Development Director Heather Bradley, Contract Planner j 20640 3 Street Design Review and Variance Application #07 -233 (APN 503 -24- 071/072); applicant Sam Cloud Barn L.P. The Study Session is a fact finding meeting where the Commission may discuss the item and ask questions from or hear statements from members of the public attending the meeting. During the Study Session, the Planning Commission may only discuss items related to the project. The agenda does not allow any formal votes or motions on the proposed project or other matters. No comments made during the Study Session by the Planning Commission are binding or required to be carried through to the formal public hearing where actions will be taken on the proposed project. This is a continued item from the May 22 study session. At that time the Commission determined that they would like to see a design with less bulk and informed the applicant that they needed to visit the property again in order to form a clearer opinion on the proj ect. There were several interested persons at that meeting including Bill Cooper of Bella Saratoga, Kwan Lee and Jack Hickling representing the Inn at Saratoga, and Katherine Kraemer a resident on Brookwood Lane. Staff recommends that the Planning Commission review the architectural plans for the commercial building with changes proposed by the architect including the addition of windows and balconies, and provide comments to the property owner and architect. Planning Commission Study Session Memorandum Design Review 07 -233, 20640 3' Street PROPOSED PROJECT This application was submitted on January 25, 2007. The applicant requests Design Review, and Variance approval to construct a new commercial building attached to the historic Sam Cloud Hay and Feed Warehouse currently undergoing renovation. The Sam Cloud building is located on an approximately 1,800 square foot parcel. The proposed addition is located on a separate 2,786 sq. ft. adjacent parcel. When the two parcels are merged the total site will be 4,586 sq. ft. The site is located in the CH -1 zoning district. As a condition of any project approval the applicant will have to file a lot merger application with the Public Works department. The addition proposed to the original barn is in keeping with the original architectural style and is also three stories with a full basement. The proposed square footage has been reduced by 381 square feet from the previous plan that was reviewed by the Planning Commission. The proposal is currently for a 7,125 square foot addition and the maximum height would be 35 feet. The total square footage of the existing barn is 7,120 square feet. Therefore, the total combined square footage on site would be 14,245 square feet. If the basements in both structures were deducted then the total would be 10,681 square feet. The maximum proposed building coverage would be 77% of the combined site. The average site slope on the vacant lot is 48% and it is estimated that the average site slope would remain close to 48% if the lots were merged. Pursuant to City Code Section 15- 19.020 (d), the average slope beneath a structure shall not exceed 30% slope and no structure shall be built upon a slope that exceeds forty percent natural slope at any location under the structure between two five -foot contour lines. Therefore, in addition to Design Review approval, the applicant is requesting approval of a Variance as specified in City Code Section 15- 19.020(d). The style of the proposed addition to the Sam Cloud Barn is in keeping with the architectural style of the barn. The addition will utilize materials and decorative elements that match the original structure. However, pursuant to Secretary of the Interior standards for additions to historic structures, a three -story glass feature, including an entry door, will separate the addition. Staff has recommended the addition of divided lites to the glass entry and the glass elevator to resemble those that would be found on windows in warehouse /industrial buildings of the time period. Horizontal shiplap siding will be used as well as wood window trim and a metal roof to match the original structure. The applicants intend to re -stripe the existing parking spaces abutting the building and provide a small amount of landscaping in the areas of the site not occupied by buildings. The architect has indicated in a letter that the grading quantities will include approximately 339 cubic yards of cut. The City Arborist has not reviewed this application. There is one tree located in the far south corner of the site that will not be removed. Planning Commission Study Session .111einorandum 3 Design Review 07 -233, 20640 3 ,,t Street Parking and Circulation The subject site is located in Parking District Number 1 of the Village. The City has adopted a zoning text amendment relaxing all parking requirements in the Village. Specifically no off street parking shall be required for applications that are deemed complete between March 1, 2006 and February 28, 2009. While this application has not been deemed complete, it is expected to be deemed complete sometime within the next few months. Geotechnical Review This application has received a geotechnical clearance. Environmental Review Staff has recently sent out a Request For Proposal to several environmental consultants to prepare an Initial Study and associated environmental documents. This review will be completed prior to deeming this application complete. Neighbor Notification Staff has not requested neighbor review forms, but will ask the applicant to submit them prior to deeming the application complete. Public Noticing Notice for this Study Session has been published in the Saratoga News, sent to property owners within 500 feet and properly posted at the recommendation of the Planning Commission chair. Additionally the notice was sent to approximately 140 business owners on Big Basin Way. STUDY SESSION DISCUSSION: Staff recommends the Planning Commission provide the applicant with comments concerning the following: The Design Review Findings as they relate to this proposed design. Appropriateness of the proposed project in the Village and the proposed use of the building. Desired improvements made to the parking area between the proposed building and the rear of the Bella Mia restaurant. Variance Findings as they relate to the grading and construction of the proposed project on a slope that exceeds 30 Planning Commission Study Session A./eunorwulunu Design .Review 07 -233, 20640 3 Street The applicable variance findings are: (a) That because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, strict enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the vicinity and classified in the same zoning district. (b) That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties in the vicinity and classified in the same zoning district. (c) That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. ATTACHMENTS: 1. Affidavit of Mailing Notices and lables 2. Reduced Plans addresses shown above. AFFIDAVIT OF MAILING NOTICES I, Denise Kaspar being duly sworn, deposes and says: that I am a citizen of the United States, over the age of 18 years; that acting for the City of Saratoga Planning Commission on the 19th day of June 2007, that I deposited 203 notices in the United States Post Office, a NOTICE OF HEARING, a copy of which is attached hereto, with postage thereon prepaid, addressed to the following persons at the addresses shown, to -wit: (See list attached hereto and made part hereof) that said persons are the owners of said property who are entitled to a Notice of Hearing pursuant to Section 15- 45.060(b) of the Zoning Ordinance of the City of Saratoga in that said persons and their addresses are those shown on the most recent equalized roll of the Assessor of the County of Santa Clara as being owners of property within 500 feet of the property described as: Address: 20640 3rd Street APN: 503 -24 -071, 073 that on said day there was regular communication by United States Mail to the Denise Kaspar Advanced Listing Services tune 19, 2007 •wnership Listing Prepared for: 503 -24 -071, 073 3AM CLOUD BARN W640 3 STREET 3ARATOGA CA 95070 503 -23 -025 ?VELYN JOHNSTON ?O BOX 53 3ARATOGA CA 95071 -0053 503 -23 -053 DAVID S JOHNSTON DR CURRENT OWNER ?0616 BROOKWOOD LN 3ARATOGA CA 95070 -5831 iO3- 24 -016, 018, 026, 035, 036, 047, 074, 076 503- !5-031 503 -6 -044 517 -09 -078, 083 2ITY OF SARATOGA 3777 FRUITVALE AVE 3 TOGA CA 95070 503 -24 -027 vIITCH TRACY CUTLER [4480 OAK PL SARATOGA CA 95070 -5929 503 -24 -046 NN AT SARATOGA INC DR CURRENT OWNER ?0645 4TH ST 3ARATOGA CA 95070 -5867 503 -24 -054 CONY A JULIET JARRAMI 30 OAK GROVE AVE IOS GATOS CA 95030 -7021 503 -24 -063 �NY PROPERTIES INC [2504 SARATOGA AVE SARATOGA CA 95070 -4145 If 067, 080, 081 S I ARLENE ROSENFELD [4219 OKANOGAN DR 3ARATOGA CA 95070 -5549 503 -23 -049 NANCY E KESSLER OR CURRENT OWNER 20626 BROOKWOOD LN SARATOGA CA 95070 -5831 503 -24 -008 RLJ LLC 19510 GLEN UNA DR SARATOGA CA 95070 -6018 503 -24 -020 RUTH LONG PO BOX 2095 SARATOGA CA 95070 -0095 503 -24 -029 GLEN A BRADFORD YOUNG 1027 LUCOT WAY CAMPBELL CA 95008 -6408 503 -24 -049, 050 GEORGE PAYNE 15940 ROCHIN TR LOS GATOS CA 95032 503 -24- 060,61 BLOXHAM FAMILY LP 4010 MOORPARK AVE 111 SAN JOSE CA 95117 -1804 503 -24 -064 SOO G LEE 1138 NORVAL WAY SAN JOSE CA 95125 -3434 503 -24 -070, 072 JOSEPH HELEN BROZDA 235 LINDEN ST SANTA CRUZ CA 95062 -1019 503 -23 -052 PATRICK BROCKETT OR CURRENT OWNER 20620 BROOKWOOD LN SARATOGA CA 95070 -5831 503 -24 -009 ROBERT SHIRLEY CANCELLIERI 14860 CODY LN SARATOGA CA 95070 -6018 503 -24 -023 CHARLES J ELSBETH STAUSS PO BOX 1848 LOS GATOS CA 95031 -1848 503 -24 -030 MAHNAZ KHAZEN OR CURRENT OWNER 14519 BIG BASIN WAY SARATOGA CA 95070 -6052 503 -24 -051 YVES G ANNETTE CASABONNE PO BOX 247 EL VERANO CA 95433 -0247 503 -24 -062 BERNARD A WALLACE PO BOX 1060 DISCOVERY BAY CA 94514 -7060 503 -24 -066 JOSEPH C MICHELLE MASEK OR CURRENT OWNER 14467 BIG BASIN WAY SARATOGA CA 95070 -6093 503 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CURRENT OWNER 20740 4TH ST 2 SARATOGA CA 95070 -5852 503 -63 -055 BAKTYGUL ZHUMABAYEVA OR CURRENT OWNER 20720 4TH ST 15 SARATOGA CA 95070 -5855 503 -63 -058 SALVADOR BORJA OR CURRENT OWNER 20720 4TH ST 12 SARATOGA CA 95070 -5855 503 -63 -061 SHELLIE WILLIAMS 11951 BROOKRIDGE DR SARATOGA CA 95070 -3463 503 -63 -064 KELLY A WALSH OR CURRENT OWNER 20720 4TH ST 6 SARATOGA CA 95070 -5854 503 -63 -067 HUNG BANG 3421 SAVANNAH LN 2112 WEST SACRAMENTO CA 95691 -5969 503 -63 -070 LESLIE DAVIS OR CURRENT OWNER 20700 4TH ST 12 SARATOGA CA 95070 -5803 503 -63 -073 WAYNE C SU -TI CHANG PO BOX 3791 LOS ALTOS CA 94024 -0791 503 -63 -047 JAY M STEARNS OR CURRENT OWNER 20740 4TH ST 5 SARATOGA CA 95070 -5852 503 -63 -050 VICTOR REGINA VELTON 4662 BLUE RIDGE DR SAN JOSE CA 95129 -4301 503 -63 -053 HIROSHI TAKAKO FUJIGAMI OR CURRENT OWNER 20720 4TH ST 17 SARATOGA CA 95070 -5895 503 -63 -056 KATHLEEN SODERSTROM 12908 PIERCE RD SARATOGA CA 95070 -3714 503 -63 -059 JANICE R GAUTHIER OR CURRENT OWNER 20720 4TH ST 9 SARATOGA CA 95070 -5855 503 -63 -062 GEORGE E NANCY KIRK 20270 LA PALOMA AVE SARATOGA CA 95070 -5960 503 -63 -065 DEBRA D JACKSON OR CURRENT OWNER 20720 4TH ST 3 SARATOGA CA 95070 -5854 503 63.068 KATHERINE A FORTE OR CURRENT OWNER 20720 4TH ST 2 SARATOGA CA 95070 -5854 503 -63 -071 NOVELLE KELLY OR CURRENT OWNER 20700 4TH ST 9 SARATOGA CA 95070 -5803 503 -63 -074, 094, 096 MICHAEL E GAYLE ARCHER PO BOX 7367 INCLINE VILLAGE NV 89452 -7367 503 -63 -015 JENG ZEUU CHYI 15 4 BELLECOURT TOGA CA 95070 -6407 503 -63 -018 DLGA N LVOV DR CURRENT OWNER 20812 4TH ST 14 SARATOGA CA 95070 -5847 503 -63 -021 ZARECKY FAMILY 2004 TRUST DR CURRENT OWNER 20812 4TH ST 19 SARATOGA CA 95070 -5847 503 -63 -024 IORRAINE A WHEELER DR CURRENT OWNER 10812 4TH ST 20 SARATOGA CA 95070 -5848 503 -63 -027 ?ATRICK HYUN KUGLER 18481 MONTPERE WAY SARATOGA CA 95070 -5200 50-030 ANET M GRANITO )R CURRENT OWNER !0760 4TH ST 12 SARATOGA CA 95070 -5851 ;03 -63 -033 TIKTOR SCHRANZ )R CURRENT OWNER :0760 4TH ST 7 SARATOGA CA 95070 -5851 ;03 -63 -036 ANARDHANAN S AJIT ,7 FIGTREE 44 RVINE CA 92603 -0646 03 -63 -039 H LILLIAN SILBERSTEIN )R CURRENT OWNER 0760 4TH ST 1 ARATOGA CA 95070 -5850 042 T EN ANNE BOBORICKEN 1870 FRANCEMONT AVE ,OS ALTOS HILLS CA 94022 -4443 503 -63 -016 BRIAN B TIGHE 337 JUNIPERO PLZ SANTA BARBARA CA 93105 -3603 503 -63 -019 COURTNEY CRASE 20061 CHATEAU DR SARATOGA CA 95070 -4309 503 -63 -022 GUANGHUI QIAN OR CURRENT OWNER 20812 4TH ST 18 SARATOGA CA 95070 -5847 503 -63 -025 THOMAS M PAULA BRENNOCK OR CURRENT OWNER 20812 4TH ST 23 SARATOGA CA 95070 -5848 503 -63 -028 TIM LISA ARNETT OR CURRENT OWNER 20812 4TH ST 24 SARATOGA CA 95070 -5848 503 -63 -031 LAURA BRASH OR CURRENT OWNER 20760 4TH ST 9 SARATOGA CA 95070 -5851 503 -63 -034 RONALD A ANDERSON OR CURRENT OWNER 20760 4TH ST 8 SARATOGA CA 95070 -5851 503 -63 -037 VERONICA CRUZ OR CURRENT OWNER 20760 4TH ST 3 SARATOGA CA 95070 -5850 503 -63 -040 HOSSEIN AZITA SOBHANI OR CURRENT OWNER 20760 4TH ST 2 SARATOGA CA 95070 -5850 503 -63 -043 CYNTHIA A ROESSLER OR CURRENT OWNER 20740 4TH ST 9 SARATOGA CA 95070 -5853 503 -63 -017 MEHRDAD AGHAEBRAHIM OR CURRENT OWNER 20812 4TH ST 15 SARATOGA CA 95070 -5847 503 -63 -020 DORSA LIVING TRUST OR CURRENT OWNER 20812 4TH ST 16 SARATOGA CA 95070 -5847 503 -63 -023 MIKE J LINDA BODEN OR CURRENT OWNER 20812 4TH ST 21 SARATOGA CA 95070 -5848 503 -63 -026 RICHARD W SZE OR CURRENT OWNER 20812 4TH ST 22 SARATOGA CA 95070 -5848 503 -63 -029 THOMAS E SASCHA LALE OR CURRENT OWNER 20760 4TH ST 11 SARATOGA CA 95070 -5851 503 -63 -032 TUNG Y EVELYN LEE 2182 36TH AVE SAN FRANCISCO CA 94116-1645 503 -63 -035 ROGER B ROSALEE EGGLESTON 12487 ARROYO DE ARGUELLO SARATOGA CA 95070 -3010 503 -63 -038 KENNETH J CZWORNIAK OR CURRENT OWNER 20760 4TH ST 4 SARATOGA CA 95070 -5850 503 -63 -041 TOM T CHEN OR CURRENT OWNER 20740 4TH ST 11 SARATOGA CA 95070 -5853 503 -63 -044 LESLIE A BINDER OR CURRENT OWNER 20740 4TH ST 10 SARATOGA CA 95070 -5853 7 fl Mkt41414.4 9 t 4mua.Ng gsLC-L98-sot INA 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"Iv E 1..0 1 21.11i 0111 a 18 1 1 4 allq. 111.1 lilled11;111g111 .4 w; s; .4 TO: Planning Commission FROM: John Livingstone, AICP, Community Development Director 9L Heather Bradley, Contract Planner j MEETING DATE: July 1lth, 2007 SUBJECT: STUDY SESSION REQUIREMENTS The Study Session is a fact finding meeting where the Commission may discuss the item and ask questions from or hear statements from members of the public attending the meeting. During the Study Session, the Planning Commission may only discuss items related to the project. The agenda does not allow any formal votes or motions on the proposed project or other matters. No comments made during the Study Session by the Planning Commission are binding or required to be carried through to the formal public hearing where actions will be taken on the proposed project. RECOMMENDATION The Planning Commission should review the proposed design of the home and provide input to the property owner and architect. HISTORY PLANNING COMMISSION STUDY SESSION MEMORANDUM Item 2 This application was submitted on September 22, 2005 and was discussed at the Planning Commission's Study Session of October 25 2006. At that time the applicant was proposing a 3,880 square foot modern Mediterranean-style house. The Commission directed them to change the architectural style, reduce the bulk and mass of the house, and bring down the overall square footage and grading quantities. Since that time the Planning Division staff have held several meetings with the applicant and architect to work on revisions to the plans. Canyon View Drive Fourth Street (no address); Design Review and Variance Application #06 -118 (APN 503 -28- 008); applicants Hashemieh and Sarnavesht The Mediterranean style design of the original plans showed a flat roof, terraced floor levels and stucco exterior. Retaining walls were proposed in the front yard to Planning Commission Study Session Memorandum Design IZeyiew 06-118, Carrnron View Drive (ii 4 Street accommodate a circular driveway and swimming pool and terraced yard area were proposed at the rear. A rendering of that plan will be available at the Study Session. PROPOSED PROJECT The current project proposes to construct an approximately 3,542 square foot two -story home with 1,790 sq. ft. basement. The average slope of the 32,670 square foot lot is approximately 39.7% sloping downward toward Canyon View Drive. Pursuant to City Code Section 15- 12.061, the average slope beneath a structure shall not exceed 30% slope. Therefore, in addition to Design Review approval, the applicant is requesting approval of a Variance as specified in City Code Section 15- 12.061(a). Since the previous Study Session, the architect has been developing plans with a Craftsman architectural style to be more consistent with the neighborhood, and has brought the overall square footage down by several hundred square feet from the previous proposal. He has stepped the floors back farther than the previous proposal in order to break up the mass and bulk of the structure and has eliminated the proposed grading and landscaping at the rear of the house. There is a small area off the right side of the house where the applicant is proposing a pool and associated landscaping. This area was actually part of the footprint in the original design but since the design has been substantially shortened in length they are now taking advantage of this space as their outdoor area. This has also helped bring the grading quantities down from 5,383 cubic yards (house: 3,889 c.y. basement: 928 c.y. landscape: 566 c.y.) in the original proposal to 3,950 cubic yards in the current proposal (a breakdown was unavailable at the time of this writing). While the grading quantities still sound high, Staff believes the architect has made every effort to reduce them by eliminating all of the rear yard grading and designing the house to step into the steep hillside. Variance The Planning Commission can grant a variance if the following findings can be made: 2 That because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, strict enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the vicinity and classified in the same zoning district. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties in the vicinity and classified in the same zoning district. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. Planning Commission Study Session Memorandum 3 Design Review 06 -118, Canyon View Drive (a? 4 Street Arborist Report An Arborist Report was prepared for this project on October 3, 2005. Since then the footprint has changed only slightly, but the City Arborist will need to prepare an updated report prior to the application being deemed complete. Staff expects that the findings of the original report would still apply. The Arborist found that nine trees were in direct conflict with the original project and recommended allowing their removal with mitigation by planting replacement trees equivalent to the combined appraised value of $2,430. Geotechnical Review This application has undergone significant geotechnical peer review given the characteristics of the subject lot. Geotechnical Clearance with conditions was granted by the consulting City geotechnical engineer on May 4, 2006. Neighbor Notification Staff has requested that the applicant obtain completed neighbor review forms from adjacent property owners. The applicant has indicated to Staff that attempts to contact neighbors have been made with no success. Prior to deeming the application complete Staff will request that the applicant make another attempt to notify adjacent neighbors to complete the Neighbor Notification forms. Public Noticing Notice for this Study Session has been posted. STUDY SESSION DISCUSSION Staff recommends the Planning Commission provide the applicant with comments concerning the following: The Design Review Findings as they relate to this proposed design. Variance Findings as they relate to construction of the proposed home on a slope that exceeds 30 ATTACHMENTS: 1. City Arborist Report dated October 3, 2005 2. Affidavit of Mailing Notices and lables 3. Reduced Plans ARBOR RESOURCES Professional ArboriculturalConsulting Tree Care A TREE INVENTORY AND REVIEW OF A PROPOSED NEW RESIDENCE AT 8 CANYON VIEW DRIVE SARATOGA, CALIFORNIA OWNER'S NAME: Hashemieh Sarnevesht APN 503 -28 -008 APPLICATION 06 -118 Submitted to: Community Development Department City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Prepared by: David L. Balky, RCA Registered Consulting Arborist #399 Certified Arborist #WE -4001A October 3, 2005 P.O. Box 25295, San Mateo, California 94402 Email: arborresources @.comcast.net Phone: 650.654.3351 Fax: 650.240.0777 Licensed Contractor #796763 David L. Babby, Registered Consulting Arborist October 3, 2005 INTRODUCTION The City of Saratoga Community Development Department has requested I review the potential tree impacts associated with the proposal to construct a residence on a vacant lot at 8 Canyon View Drive (Canyon View Drive at 4 Street), Saratoga. This report presents my findings and recommendations. Plans reviewed for this report include Sheet G &D -1 (Grading and Drainage Plan by ADCO Engineering, dated 9/15/05) and Sheets L -1 and L -2 (Landscape Plans by HLD Group, dated 9/05). The trees' locations, numbers and approximate canopy dimensions are presented on an attached copy of Sheet L -1 (Landscape Site Plan). The trees are sequentially numbered from 1 thru 22 and are identified on site by numbered ribbons attached to the canopies or trunks. Please note that this report includes only those trees deemed to be of Ordinance -size. In doing so, the numbers shown on Sheet L -1 do not reflect those within this report. FINDINGS There are 22 trees inventoried for this report that are regulated by City Ordinance and exposed to potential impacts during site development. They include nine Coast Live Oaks #2, 8, 9, 12 -16, 19); six Monterey Pines #10, 11, 17, 18, 21, 22); two Olive trees #3, 4); and five fruit Trees #1, 5 -7, 20). Specific data compiled for each is presented on the attached table. Trees #2, 11, 13 -15 and 21 are not presented on the proposed plans and must be added. Their locations as presented on the attached map are approximate and should not be construed as being surveyed. The proposed design requires the removal of nine trees that include #1, 3 -8, 19 and 20. Given their species, size and/or overall condition, I recommend their removal be permitted for development and mitigation include the installation of trees (of native origin) equivalent to their combined appraised value of $2,430. By implementing the proposed design, tree #22 would be severely damaged and expected to decline. As this tree is situated on the neighboring property and appears worthy of retention, revisions to the grading design are necessary to achieve a reasonable assurance of its survival. In doing so, I recommend the wall is established at least 12 feet from its tree's trunk to allow a 10 -foot minimum setback from its trunk for any soil cuts or disturbance. The bond amount required for adhering to the recommendations presented in this report is determined to be $13,990. This amount represents the combined value of trees being retained and is calculated in accordance with the Guide for Plant Appraisal, 9 Edition, published by the Intemational Society of Arboriculture (ISA), 2000. Hashemieh Sarnevesht Property, 8 Canyon View Drive, Saratoga Page 1 of 4 City of Saratoga Community Development Department David L. Babby, Registered ConsultingArborist October 3, 2005 RECOMMENDATIONS All recommendations presented below are intended to serve as measures to mitigate the foreseeable impacts to Ordinance -sized trees on site and adjacent properties. They should be carefully followed and incorporated into construction plans. Should the plans be revised, the recommendations may require modification. Design Guidelines 1. The trunk locations and canopy dimensions of trees #2, 11, 13 -15 and 21 should be surveyed and presented on Sheets G &D -1 and L -1. Additionally, trees being retained should be shown on Sheet L -2 (Proposed Landscape Plan). 2. The numbers assigned to trees within this report should be shown on the aforementioned plans. I also recommend the `Existing Tree Legend' presented on Sheet L -1 is either omitted or revised to reflect information presented on the attached table. The proposed retaining wall beneath tree #22's canopy shall be revised so no grading or trenching occurs within 10 feet from tree #22's trunk. In doing so, and to comply with the following recommendation, the wall should be established at least 12 feet from the trunk. 4. The proposed retaining walls within 10 feet of tree #2 and 12 feet of tree #22 should require no more than a two -foot overcut for drainage purposes. 5. The drainage design for the project, including downspouts, must not require water being discharged beneath the canopies or towards the trunks of retained trees. Additionally, swales, drain lines and dissipaters should be established outside from the designated fenced areas presented on the attached map. 6. All underground utilities and services should be designed outside from beneath the canopies of retained trees. I should be consulted in the event this is not possible. 7. Plans for landscaping the backyard should be reviewed for tree impacts prior to implementation. 8. This entire report should be incorporated into the set of final building plans and be titled Sheet T -1 (Tree Protection Instructions). Additionally, the Site Plan should show the location of protective fencing as identified on the attached map. 9. The notes shown on Sheet G &D -1 should be revised, if needed, to conform with recommendations specified within this report. 10. The scale presented on Sheet G &D -1 slightly differs from its reported scale of 1 =20'. The plan should be adjusted accordingly. Hashemieh Sarnevesht Property, 8 Canyon View Drive, Saratoga Page 2 of 4 City of Saratoga Community Development Department David L. Babby, Registered Consulting Arborist October 3, 2005 11. Mitigation for the removal of trees #1, 3 -8, 19 and 20 shall include the installation of new trees approximately equal to their combined appraised value of $2,430, which is roughly equivalent to six trees of 24 -inch box size. Replacement tree values are presented on the bottom of the attached table. Acceptable replacement species include Quercus agrifolia, Quercus lobata, Quercus kelloggii, Quercus douglasii, Quercus dumosa, Acer macrophyllum, Aesculus californica, Pseudotsuga menziesii and Sequoia sempervirens. The trees should be planted prior to final inspection and, as necessary for support, be double- staked with rubber tree ties. Irrigation should include a drip or soaker hose system placed on the soil surface and not in a sleeve. 12. The following additional recommendations should be incorporated into the landscape design: a. New plant material should be avoided or limited towards the outer portion of the area beneath the trees' canopies; it should comprise no more than 20- percent of the canopy area. Plant material installed beneath the Oak canopies shall be drought tolerant and compatible with Oaks. b. Irrigation should not spray beneath the Oak canopies or within five feet from the trunks of all other trees. c. Any trenching for irrigation, lighting, plumbing lines or drainage should be designed beyond the trees' canopies. If irrigation or electrical lines for lighting are designed inside this distance, the trenches should be in a radial direction to the trunks and established no closer than three to five times the diameter of the nearest trunk; if this not be possible, the lines can be placed on top of existing soil grade and covered with wood chips or other mulch. d. Stones, mulch or other landscape features should be at least one -foot from the trunks of retained trees and not be in contact with the trunks of new trees. e. Tilling beneath the canopies must be avoided, including for weed control. f. Bender board or other edging material proposed beneath the trees' canopies should be established on top of existing soil grade. Protection Measures during Demolition and Construction 13. Tree protective fencing shall be installed precisely as shown on the attached map and established prior to any demolition, grading, surface scraping, construction or heavy equipment arriving on site. It shall be comprised of six -foot high chain link mounted on eight -foot tall, two -inch diameter galvanized posts, driven 24 inches into the ground and spaced no more than 10 feet apart. Once established, the fencing must remain undisturbed and be maintained throughout the construction process until final inspection. 14. Unless otherwise approved, all construction activities must be conducted outside the designated fenced areas (even after fencing is removed) and outside from beneath the canopies of Ordinance -sized trees not inventoried for this report. These activities include, but are not limited to, the following: demolition, grading, surface scraping, trenching, equipment cleaning, stockpiling and dumping materials (including soil fill), and equipment/vehicle operation and parking. Hashemieh Sarnevesht Property, 8 Canyon View Drive, Saratoga Page 3 of 4 City of Saratoga Community Development Department David L. Babby, Registered Consulting Arborist October 3, 2005 15. Each recommendation presented within the `Design Guidelines' section shall be followed. 16. All approved grading and trenching beneath a tree's canopy shall be manually performed using shovels. Roots encountered during the process shall be cleanly severed on the tree side of where the cut occurs; roots with diameters of two inches and greater shall be wrapped in a plastic sandwich bag that is sealed with a rubber band. In the case of any approved trenching, roots two inches and greater in diameter should be retained and tunneled beneath. 17. Tree pruning must be performed under the supervision of an ISA Certified Arborist and according to ISA standards. Information regarding Certified Arborists in the area can be obtained at http: /www.isa- arbor.com. 18. Throughout construction during the dry months of April thru October, supplemental water should be provided to trees #2, 21 and 22 every two to three weeks. In doing so, I suggest 10 gallons of water per inch of trunk diameter is supplied to the soil areas beneath the trees' canopies through low pressure soaking (the water should not be poured against the trunks). 19. The disposal of harmful products (such as chemicals, oil and gasoline) is prohibited beneath canopies or anywhere on site that allows drainage beneath canopies. In addition, fuel should not be stored nor shall any refueling or maintenance of equipment occur within 100 feet of the trees' trunks. 20. Herbicides should not be applied beneath the canopies of retained trees. Where used on site, they must be labeled for safe use near trees. Attachments: Tree Inventory Table Site Map (a copy of Sheet L -1) Hashemieh Sarnevesht Property, 8 Canyon View Drive, Saratoga Page 4 of 4 City of Saratoga Community Development Department TREE INVENTORY TABLE TREE NO. 1 1 Flowering Plum (Prunus cerasifera —8, 6, 5 25 30 50% 25% Poor Low X $240 1 Coast Live Oak (Quercus agrifolia f —8 20 20 75% 25% Fair I Low 2I 1 X 1 X 1 $410 3 Olive Tree (Olea europaea I (3), 2, 21 20 30 1 100% 25% Fair Low I $500 I 4 Olive Tree (Olea europaea) multi stem 20 20 100% 25% Fair Low X $500 5 Flowering Plum (Prunus cerasifera multi stem 15 20 25% 25% Poor Low X 0 Flowering Plum (Prunus cerasifera Apricot (Prunus armeniaca) multi stem —14 20 15 15 20 25% 25% 25% 0% Poor Poor Low Low X X $0 0 8 Coast Live Oak (Quercus agrifolia 6 20 15 100% 50% Good High X $550 9 Coast Live Oak (Quercus agrifolia —14 20 20 100% 100% Good High $3,580 10 Monterey Pine (Pinus radiata) —19 45 30 50% 75% Fair Low 4 X $630 11 Monterey Pine (Pinus radiata) —22 50 40 50% 75% Fair Low 4 X X $840 12 Coast Live Oak (Quercus agrifolia) —12 35 35 75% 100% Good High 4 X $2,260 13 Coast Live Oak (Quercus agrifolia 8 25 15 100% 75% Good High 5 X $1,040 14 Coast Live Oak (Quercus agrzfolia) 9 25 15 100% 75% Good High 5 X $1,300 15 Coast Live Oak (Quercus agrzfolia) —4, 2.5, 2.5 10 10 1 50% Good Moderate 4 X $370 15- gallon $120 24 -inch box $420 36 -inch box $1,320 48 -inch box $5,000 52 -inch box $7,000 72 -inch box $15,000 Site: 8 Canyon View Drive, Saratoga Prepared for: City of Saratoga Community Development Depart. Prepared by: David L..Bobby, RCA REPLACEMENT TREE VALUES 1 of 2 10/3/2005 TREE INVENTORY TABLE TREE NO. 16 Coast Live Oak (Quercus agrifolia 8,7,6, 5,4,3 15 20 100% 25% Fair Low 3 $2,150 18 Monterey Pine (Pinus radiata) —12 40 25 50% 75% Fair Moderate 3 $260 20 I 21 22 Monterey Pine (Pinus radiata) —13 35 35 75% 75% Good High X $370 ill REPLACEMENT TREE VALUES 15- gallon $120 24 -inch box $420 36 -inch box $1,320 48 -inch box $5,000 52 -inch box $7,000 72 -inch box $15,000 Site: 8 Canyon View Drive, Saratoga Prepared for: City of Saratoga Community Development Depart. Prepared by: David L. Babby, RCA 2 oft 10%3/2005 Monterey Pine (Pinus radiata) —13 40 35 75% 100% Good High 4 100% X 640 $420 17 X TREE INVENTORY TABLE TREE NO. 16 Coast Live Oak (Quercus agrifolia 8,7,6, 5,4,3 15 20 100% 25% Fair Low 3 $2,150 18 Monterey Pine (Pinus radiata) —12 40 25 50% 75% Fair Moderate 3 $260 20 I 21 22 Monterey Pine (Pinus radiata) —13 35 35 75% 75% Good High X $370 ill REPLACEMENT TREE VALUES 15- gallon $120 24 -inch box $420 36 -inch box $1,320 48 -inch box $5,000 52 -inch box $7,000 72 -inch box $15,000 Site: 8 Canyon View Drive, Saratoga Prepared for: City of Saratoga Community Development Depart. Prepared by: David L. Babby, RCA 2 oft 10%3/2005 -6, 5, 3, 3 15 30 100% 25% Fair Low X 100% 75% 640 19 Coast Live Oak (Quercus agrifolia) TREE INVENTORY TABLE TREE NO. 16 Coast Live Oak (Quercus agrifolia 8,7,6, 5,4,3 15 20 100% 25% Fair Low 3 $2,150 18 Monterey Pine (Pinus radiata) —12 40 25 50% 75% Fair Moderate 3 $260 20 I 21 22 Monterey Pine (Pinus radiata) —13 35 35 75% 75% Good High X $370 ill REPLACEMENT TREE VALUES 15- gallon $120 24 -inch box $420 36 -inch box $1,320 48 -inch box $5,000 52 -inch box $7,000 72 -inch box $15,000 Site: 8 Canyon View Drive, Saratoga Prepared for: City of Saratoga Community Development Depart. Prepared by: David L. Babby, RCA 2 oft 10%3/2005 Flowering Plum (Prunus cerasifera) Monterey Pine (Pinus radiata) —12 30 30 100% 75% Good High 3 X X $360 TREE INVENTORY TABLE TREE NO. 16 Coast Live Oak (Quercus agrifolia 8,7,6, 5,4,3 15 20 100% 25% Fair Low 3 $2,150 18 Monterey Pine (Pinus radiata) —12 40 25 50% 75% Fair Moderate 3 $260 20 I 21 22 Monterey Pine (Pinus radiata) —13 35 35 75% 75% Good High X $370 ill REPLACEMENT TREE VALUES 15- gallon $120 24 -inch box $420 36 -inch box $1,320 48 -inch box $5,000 52 -inch box $7,000 72 -inch box $15,000 Site: 8 Canyon View Drive, Saratoga Prepared for: City of Saratoga Community Development Depart. Prepared by: David L. Babby, RCA 2 oft 10%3/2005 Flowering Plum (Prunus cerasifera) multi- stem 20 25 50% 25% Poor Low X TREE INVENTORY TABLE TREE NO. 16 Coast Live Oak (Quercus agrifolia 8,7,6, 5,4,3 15 20 100% 25% Fair Low 3 $2,150 18 Monterey Pine (Pinus radiata) —12 40 25 50% 75% Fair Moderate 3 $260 20 I 21 22 Monterey Pine (Pinus radiata) —13 35 35 75% 75% Good High X $370 ill REPLACEMENT TREE VALUES 15- gallon $120 24 -inch box $420 36 -inch box $1,320 48 -inch box $5,000 52 -inch box $7,000 72 -inch box $15,000 Site: 8 Canyon View Drive, Saratoga Prepared for: City of Saratoga Community Development Depart. Prepared by: David L. Babby, RCA 2 oft 10%3/2005 5P,C• 1 IN, 4 'S 650 1-------- A i'... ...n, 0 1%.) i f‘ 1 ici i 411:\ j 2,31 4:„, dP f' CZ a'-. 7 ';.20 1 ----7 i NM 1 t t cs ._..4. 11 1'.. ./Mmimimmg/M/a. W 0.4 '00 P..... l'' 1 k•••• --4 65C f i i 1 i 17 11 c... 1 62:' •...f.■ -1,...-±i'l N. A 7 f 1.1 I.: =c= k... ,:l. en ..M:04 mor.....,P .;m2. 7 n .7-,tofi-.------i 11, i r-n= sl= L----i' 7 ...1 t' y 1 11 ...1: a I t I c•-.1 :7 j 1 1 tT11 .r 1 l, 2 1 Ih.) i '''',.■7:-... fht: t`..) Inma 1.1.f ni 1 W t .P. --I------- /7.-- .5......— .,..../.5-: 7-- 570 I r S' 4 C.,, ....1 i _x___,.......... ...1 -t..., 74 ril z., 1.4 ii• 1 k 0.01 :.....--7 ip It ...,...--vi Z I, Denise Kaspar being duly sworn, deposes and says: that I am a citizen of the United States, over the age of 18 years; that acting for the City of Saratoga Planning Commission on the 18 day of June 2007, that I deposited 88 notices in the United States Post Office, a NOTICE OF HEARING, a copy of which is attached hereto, with postage thereon prepaid, addressed to the following persons at the addresses shown, to -wit: (See list attached hereto and made part hereof) that said persons are the owners of said property who are entitled to a Notice of Hearing pursuant to Section 15- 45.060(b) of the Zoning Ordinance of the City of Saratoga in that said persons and their addresses are those shown on the most recent equalized roll of the Assessor of the County of Santa Clara as being owners of property within 500 feet of the property described as: Address: CANYON VIEW DR 4 STREET AP N 503 -28 -008 that on said day there was regular communication by United States Mail to the addresses shown above. Denise Kaspar Advanced Listing Services AFFIDAVIT OF MAILING NOTICES i ine.l8, 2007 11 Ownership Listing 'repared for: ;03 -28 -008 ULIA HASHEMIEH :ANYON VIEW DR 4 STREET ;ARATOGA CA 95070 .03 -26 -003 :AYE A WILSON HOLBROOK )R CURRENT OWNER :0980 CANYON VIEW DR ARATOGA CA 95070 -5810 03 -26 -006`' 'AUL D KASS )R CURRENT OWNER 0870 4TH ST ARATOGA CA`95070' 5839 03 -26 -009 JET TRAN 'O BOX 3 TOGA CA 95070 -1754 03 -26 -013, 57, 58 RNEST KRAULE 4433 SPRINGER AVE ;ARATOGA'CA 95070 -5827 03 -26 -046 .ENNETH P CAROL SCHULZ )R CURRENT OWNER 5001 SPRINGER AVE ARATOGA CA 95070 =5874 03 -27 -001 4ARJORIE FOOTE 411 MELODY LN 'ULLERTON CA 92831 -2032 03 -27 -004 :ING OF STARK 1996 )R CURRENT OWNER 0880 CANYON VIEW DR ARATOGA CA 95070 -5887 011 LEEN SPEARS )R CURRENT OWNER 4351 ELVA AVE ARATOGA CA 95070 -5813 503 -26 -004 DORIS BRONZICH OR CURRENT OWNER 20896 4TH ST SARATOGA CA 95070 -5839 503 -26 -007 MASOUD JAFARI OR CURRENT OWNER 20860 4TH ST SARATOGA CA 95070 -5839 503 -26 -010 SCHROEDER 2006 OR CURRENT OWNER 14425 SPRINGER AVE SARATOGA CA 95070 -5827 503 -26 -014 TODD A LISA BEATTY OR CURRENT OWNER 14461 SPRINGER AVE SARATOGA CA 95070 -5827 503 -26 -048 SHAO -HUNG LIU OR CURRENT OWNER 14491 SPRINGER AVE SARATOGA CA 95070 -5827 503 -27 -002 RASSOUL POURANI OR CURRENT OWNER 20900 CANYON VIEW DR SARATOGA CA 95070 -5810 503 -27 -009 ROGER D KATHLEEN ARNO OR CURRENT OWNER 14343 ELVA AVE SARATOGA CA 95070 -5813 503 -27 -012 HAMID R SARRAMI OR CURRENT OWNER 14361 ELVA AVE SARATOGA CA 95070 -5813 503 -26 -005 PATRICK K LAM OR CURRENT OWNER 20880 4TH ST SARATOGA CA 95070 -5839 503 -26 -008 ERIC 0 KRAULE OR CURRENT OWNER 20850 4TH ST SARATOGA CA 95070 -5839 503 -26 -011 ERNEST 0 PAULA KRAULE OR CURRENT OWNER 14433 SPRINGER AVE SARATOGA CA 95070 -5827 503 -26 -035 MICHAEL W ROSALIA WARREN OR CURRENT OWNER 14481 SPRINGER AVE SARATOGA CA 95070 -5827 503 -26 -055, 56 PHILLIP JACKLIN OR CURRENT OWNER 14436 ESTERLEE AVE SARATOGA CA 95070 -5825 503 -27 -003 REZA MAZAHERI OR CURRENT OWNER 20890 CANYON VIEW DR SARATOGA CA 95070 -5887 503 -27 -010 RANDOLPH M GRANADO OR CURRENT OWNER 14341 ELVA AVE SARATOGA CA 95070 -5813 503 -27 -013 KAI ZHANG OR CURRENT OWNER 14371 ELVA AVE SARATOGA CA 95070 -5813 .03 -27 -016 MARIA E GARCIA )R CURRENT OWNER :0845 4TH ST ARATOGA CA 95070 -5838 03 -27 -020 ,LOYD G STEPHENS )R CURRENT OWNER 4350 ELVA AVE ARATOGA CA 95070 -5814 03 -27 -023 HESTER STANARO )R CURRENT OWNER 4320 ELVA AVE ARATOGA CA 95070 -5814 03 -27 -047 'AE KUMMI KIM )R CURRENT OWNER 4365 PAUL AVE ARATOGA CA 95070 -5820 03 -27 -085 'INA AMIRKIAI ►R CURRENT OWNER 4303 ELVA AVE ARATOGA CA 95070 -5813 03.27 -091 'AVID A YVONNE FORCIER iR CURRENT OWNER 4401 ELVA AVE ARATOGA CA 95070 -5813 03 -27 -094 JDITH E POUTRE R CURRENT OWNER 4360 ELVA AVE ARATOGA CA 95070 -5814 B- 27.098 UANG N HSIAO 0 BOX 610544 AN JOSE CA 95161 -0544 )3 -27 -111 AJASEKAR VENKATESAN 0 BOX 2759 ARATOGA CA 95070 -0759 )3 -28 -005 RUCE F SCHAEFER R CURRENT OWNER )905 SULLIVAN WAY ARATOGA CA 95070 -5738 503 -27 -017 TERRANCE BROWN OR CURRENT OWNER 14390 ELVA AVE SARATOGA CA 95070 -5814 503 -27 -021 PRISCILLA F DONALD POOLE OR CURRENT OWNER 14340 ELVA AVE SARATOGA CA 95070 -5814 503-27-024 JAMES L HESTER OR CURRENT OWNER 14310 ELVA AVE SARATOGA CA 95070 -5814 503 -27 -048 ROSS SUSAN HANNIBAL OR CURRENT OWNER 14375 PAUL AVE SARATOGA CA 95070 -5820 503 -27 -086 MICHAEL J SUSAN MC CHESNEY 20620 LOMITA AVE SARATOGA CA 95070 -6024 503 -27 -092 JOSEPH JANET BOURDET 1151 COTSWALD CT SUNNYVALE CA 94087 -7918 503 -27 -096 JAMES D JUDITH HILLMAN OR CURRENT OWNER 14387 PAUL AVE SARATOGA CA 95070 -5820 503 -27 -099 WILLIAM M JOCELYN MERZ OR CURRENT OWNER 14391 ELVA AVE SARATOGA CA 95070 -5813 503 -28 -003 RAYASAM S SITA PRASAD OR CURRENT OWNER 20881 CANYON VIEW DR SARATOGA CA 95070 -5888 503 -28 -006, 139 KENNETH S SWARAN BAHL 14645 BIG BASIN WAY SARATOGA CA 95070 -6081 503 -27 -018 MICHAEL G SHEILA PENUEN OR CURRENT OWNER 14380 ELVA AVE SARATOGA CA 95070 -5814 503 -27 -022 SHUN W QUON OR CURRENT OWNER 14330 ELVA AVE SARATOGA CA 95070 -5814 503 -27 -045 BRUCE ROBERTA MARSHALL OR CURRENT OWNER 14341 PAUL AVE SARATOGA CA 95070 -5820 503 -27 -082 JAMES R KATHLEEN ARENA OR CURRENT OWNER 14294 ELVA AVE SARATOGA CA 95070 -5812 503 -27 -090 KI H YOON OR CURRENT OWNER 14291 ELVA AVE SARATOGA CA 95070 -5811 503 -27 -093 SAMUEL U SUSAN KIM OR CURRENT OWNER 14370 ELVA AVE SARATOGA CA 95070 -5814 503 -27 -097 YOUSSEF MALIHEH AMIRKIAI OR CURRENT OWNER 14399 PAUL AVE SARATOGA CA 95070 -5820 503 -27 -110 JONATHAN SUNNY CHO OR CURRENT OWNER 14361 PAUL AVE SARATOGA CA 95070 -5820 503 -28 -004 ANN M WOROBEY OR CURRENT OWNER 20895 CANYON VIEW DR SARATOGA CA 95070 -5763 503 -28 -007 LOC TRAN OR CURRENT OWNER 20931 CANYON VIEW DR SARATOGA CA 95070 -5809 i133- 28=008 ULIA HASHEMIEH INTZ CT ATOS CA 95032 -5036 ;03 -28 -011 3IJAN ABACHIZADEH )R CURRENT OWNER :0981 CANYON VIEW DR ARATOGA CA 95070 -5809 ;03 -28 -014 RED RENATE FENSTER )R CURRENT OWNER ;1027 CANYON VIEW DR ARATOGA CA 95070 -5717 03 -28 -017 'IETRO TAMARA COSTA 1 34 NEVADA AVE ;AN JOSE CA 95125 -2434 03 -28 -020 3ENJAMIN S DORA TING )R CURRENT OWNER 1120 SULLIVAN WAY ;,TOGA CA 95070 -5723 03 -28 -023 AMES D ELENA SOLOMON )R CURRENT OWNER 1142 SULLIVAN WAY ARATOGA CA 95070 -5723 03 -28 -032 MBAS ASHRAF HOSSEINIAN )R CURRENT OWNER 1107 CANYON VIEW DR ARATOGA CA 95070 -5719 03 -28 -064 'AUL W WALLAY GARDANIER )R CURRENT OWNER 1110 CANYON VIEW DR ARATOGA CA 95070 -5724 03 -28 -089 :DWIN S VICKY LAW )R CURRENT OWNER 0867 CANYON VIEW DR ARATOGA CA 95070 -5888 .134 OGA OAKS HOMEOWNERS ,SSOC 935 DRY CREEK RD 203 :AMPBELL CA 95008 -3631 503 -28 -009 N LA TAM PO BOX 2174 SARATOGA CA 95070 -0174 503 -28 -012 JAY S NEENA SHARMA OR CURRENT OWNER 20995 CANYON VIEW DR SARATOGA CA 95070 -5809 503 -28 -015 SWENSON LIVING TRUST OR CURRENT OWNER 21043 CANYON VIEW DR SARATOGA CA 95070 -5717 503 -28 -018 RAMESH RADHAKRISHNAN OR CURRENT OWNER 21100 SULLIVAN WAY SARATOGA CA 95070 -5723 503 -28 -021 NIKO JASNA GLUMAC OR CURRENT OWNER 21130 SULLIVAN WAY SARATOGA CA 95070 -5723 503 -28 -030 NORMAN S MARIA HAROON OR CURRENT OWNER 21201 SULLIVAN WAY SARATOGA CA 95070 -5746 503 -28 -033 JEN WENG OR CURRENT OWNER 21121 CANYON VIEW DR SARATOGA CA 95070 -5719 503 -28 -065 QUAN SHUMAY SHANG OR CURRENT OWNER 21090 CANYON VIEW DR SARATOGA CA 95070 -5718 503 -28 -100 RICHARD A WOTIZ OR CURRENT OWNER 21170 SULLIVAN WAY SARATOGA CA 95070 -5723 503 -28- 135,137 STEPHEN E FRANCESCA RUFF OR CURRENT OWNER 21040 CANYON VIEW DR SARATOGA CA 95070 -5718 503 -28 -010 EUGENE HELLAR OR CURRENT OWNER 20971 CANYON VIEW DR SARATOGA CA 95070 -5809 503 -28 -013 JERRY J BANKS OR CURRENT OWNER 21011 CANYON VIEW DR SARATOGA CA 95070 -5717 503 -28 -016 SHU -YU CATHERINE SUN OR CURRENT OWNER 21053 CANYON VIEW DR SARATOGA CA 95070 -5717 503 -28 -019 PATRICIA A BERGE OR CURRENT OWNER 21110 SULLIVAN WAY SARATOGA CA 95070 -5723 503 -28 -022 BRIAN H BERKELEY 3655 N 1ST ST SAN JOSE CA 95134 -1707 503 -28 -031 JOSEPH SANDRA CICHANOWICZ OR CURRENT OWNER 21131 SULLIVAN WAY SARATOGA CA 95070 -5741 503 -28 -034 MICHAEL A ANNIE TITUS OR CURRENT OWNER 21131 CANYON VIEW DR SARATOGA CA 95070 -5719 503 -28 -069 GLENNA J JOHN COLISTRA 1565 THE ALAMEDA SAN JOSE CA 95126 -2326 503 -28 -101 PHYLLIS A JOHN BELL OR CURRENT OWNER 21204 SULLIVAN WAY SARATOGA CA 95070 -5723 503 -28 -136 WILLIAM PATRICIA ABBOTT OR CURRENT OWNER 21030 CANYON VIEW DR SARATOGA CA 95070 -5718 iO3 -28 -138 3ALDEV SASHI MALIK 1583 CHELSEA LN 3LOOMFIELD HILLS MI 48301 -3617 kdvanced Listing Services '.O. Box 2593 Cana Point. CA 92624 503 -28 -140 JAMES N LOUISE WHOLEY OR CURRENT OWNER 21020 CANYON VIEW DR SARATOGA CA 95070 -5718 City of Saratoga Attn: Heather Bradley 13777 Fruitvale Ave Saratoga CA 95070 0406'45£ (804) red `605615£ (806) 0£056 VD `80884) 801 `anuany znip 8 8u 8 S'N SSS alnpauya/y adnospun7 dnozp Q. 1. H NVId 33211 ..note 338LL om0 31Vo SNOISN321 z 0 i 1 1 11 €1ii €111111111]ii rcrc rc I I a:e n 0 U aLL nlIu LLa ¢a ¢IL ¢a G:a a LLLL °u. LLu u LL tq t'.1 Is to to to ;7.J.Z3 m bit. b% bto btolib b bt to 0 T 1g W W E'er "L. .E'9� 'pEg E4)}' S^ "9' E'S P 'S�^ LI, V is HAllilhig o68Aga ifil y C R 2 C Y R R i 0 Y! C O!! Y;; e i N N N N c l el Wo;uIe° 'e8oieJe5 enp4) melA uo(ueO g aouepiseJ JepeN 800 n6nv 040Q '4 :Aa W :Au uMe+o w.os ueld axis edeospuei 311LL 133HS woo tuotoeypa mmm UO/SJOA ep) J2otoeJJpd 419 patea10 o Z W 0 _4. J 6 7 0 n r 0 IEEE IEEE E■ ■■IEEE EINE E■■E■ ■■E■■■ ■E■■■ z 0 z 0 z a_ 0 DATE: Wednesday, July 11, 2007 7:00 p.m. PLACE: Council Chambers /Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting ROLL CALL: Commissioners Manny Cappello, Rishi Kumar, Robert Kundtz, Susie Nagpal, Linda Rodgers, Yan Zhao and Chair Joyce Hlava PLEDGE OF ALLEGIANCE: CITY OF SARATOGA PLANNING COMMISSION AGENDA MINUTES: Draft Minutes from Regular Planning Commission Meeting of June 27, 2007 ORAL COMMUNICATION: Any member of the Public will be allowed to address the Planning Commission for up to three minutes on matters not on this agenda. The law generally prohibits the Planning Commission from discussing or taking action on such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications under Planning Commission direction to Staff ORAL COMMUNICATIONS- PLANNING COMMISSION DIRECTION TO STAFF: REPORT OF POSTING AGENDA: Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 5, 2007 REPORT OF APPEAL RIGHTS: If you wish to appeal any decision on this Agenda, you may file an "Appeal Application" with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15- 90.050 (b). CONSENT CALENDAR: None PUBLIC HEARINGS: All interested persons may appear and be heard at the above time and place. Applicants /Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the Public may comment on any item for up to three minutes. Applicant /Appellants and their representatives have a total of five minutes maximum for closing statements. 1. APPLICATION #07 -319 (510 -06 -069) Adams, 19358 Saratoga -Los Gatos Road; The applicant requests Design Review approval to construct a new two -story single family residence, including a basement, and to allow a height exception of approximately three feet. The total floor area of the proposed residence and garage will be approximately 5,013 square feet. The lot size is approximately 1.9 acres and the site is zoned R -1- 40,000. This item will be continued to a date uncertain. (Suzanne Thomas) 2. APPLICATION 07 -342 (386 -10 -043) McDonald's USA, LLC, 18578 Prospect Road: The applicant is requesting Design Review approval and modification to a previously approved Conditional Use Permit to occupy an existing 4,090 square foot vacant commercial building previously occupied by 'Crispy Kreme doughnuts. Design Review approval is necessary to allow minor exterior modifications to the building. The lot size is 2.14 acres and the site is zoned CN (Commercial Neighborhood). This item will be continued to a date uncertain. (Heather Bradley) P:\PC Agendas\2007\Agn 071107.doc 3. APPLICATION 07 -160 (510 -03 -012) Labio, 15211 Bellecourt Drive: The applicant requests Design Review approval to construct a new two -story residence of approximately 6,008 sq. ft. (including garage) with an approximately 2,267 sq. ft. basement. The proposal includes demolition of the existing 2,364 sq. ft. residence. The maximum impervious coverage is approximately 34.4% of the site. The maximum height of the proposed buildings is 26 feet. The lot size is 45,784 square feet, and the site is zoned R1- 40,000. (Heather Bradley) DIRECTORS ITEM: None COMMISSION ITEMS: None COMMUNICATIONS None ADJOURNMENT TO NEXT MEETING Wednesday, August 8, 2007 at 7:00 p.m. in the Council Chambers /Civic Theater 13777 Fruitvale Avenue, Saratoga, CA In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269 or ctclerk@saratoga.ca.us. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102 35.104 ADA Title II). Certificate of Posting of Agenda: I, Abby Ayende, Office Specialist for the City of Saratoga, declare that the foregoing agenda for the meeting of the Planning Commission of the City of Saratoga was posted on July 5, 2007 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us If you would like to receive the Agenda's via e-mail, please send your e-mail address to planning @saratoaa.ca.us NOTE: To view previous Planning Commission meetings anytime, go the City Video Archives at www.saratoga.ca.us PVC Agendas\2007\Agn 071107.doc Saratoga Planning Commission Minutes for June 27, 2007 Page 1 ROLL CALL PLEDGE OF ALLEGIANCE ORAL COMMUNICATION MINUTES SARATOGA PLANNING COMMISSION DATE: Wednesday, June 26, 2007 PLACE: Council Chambers /Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Chair Hlava called the meeting to order at 7:00 p.m. Present: Commissioners Cappello, Hlava, Kumar, Nagpal, Rodgers and Zhao Absent: Commissioner Kundtz Staff: Director John Livingstone, Senior Planner Chris Riordan, Planner Suzanne Thomas and Assistant City Attorney Jonathan Wittwer APPROVAL OF MINUTES Regular Meeting of May 23, 2007. Motion: Upon motion of Commissioner Nagpal, seconded by Commissioner Cappello, the Planning Commission minutes of the regular meeting of May 23, 2007, were adopted as submitted. (6 -0 -1; Commissioner Kundtz was absent) APPROVAL OF MINUTES Regular Meeting of June 13, 2007. Motion: Upon motion of Commissioner Nagpal, seconded by Commissioner Cappello, the Planning Commission minutes of the regular meeting of June 13, 2007, were adopted with corrections to pages 6,7,9,28.30,32,33 and 35. (6 -0 -1; Commissioner Kundtz was absent) Mr. Don Whetstone, Resident on Vickery Avenue: Reported that he sent several emails recently on two topics. Explained that in the early 90's rounds of discussions about antennas in the Village were held at which he was involved. Said that consensus was reached on the issue but that that consensus appears to have fallen out of the City's institutional memory. Added that since 2005, it has been like a brand new day. Asked that policy be set and followed on this issue. Saratoga Planning Commission Minutes for June 27, 2007 Page 2 Chair Hlava asked whether a discussion should be held or whether staff should be asked to review past policy. She asked staff if there are existing rules in the Code. Director John Livingstone: Advised that the current Zoning Ordinance is very weak on the topic of antennas. Added that two Commissioners are very interested in working on a Telecommunications Ordinance. Informed that there are a number of ordinances that have to be updated on a more urgent basis. While this issue of antennas is always in the top 10, it has not been ranked on the top of the list yet or made it onto the department's work plan. Commissioner Nagpal asked if there is a set of guidelines out there for the Village. Director John Livingstone replied that he is not aware of any written material. Commissioner Rodgers asked if past databases have or can be searched. Director John Livingstone said that there are tapes of past meetings if anyone wants to go through them. He added that the composition of Commissions changes and staff follows what the current Planning Commission directs. Commissioner Cappello added that there are also technical changes that have occurred over the last 10 plus years. Director John Livingstone agreed and pointed out that last year a new system was processed that didn't require large panels. Commissioner Kumar suggested that ordinances from other cities be reviewed. Director John Livingstone said that if staff were directed to create a new Telecommunications Ordinance that is what would be done first to see what other cities have got in place. Commissioner Nagpal asked if this is not currently on the list of priorities as directed by Council. She pointed out that the Commission several times has put it on the list. Director John Livingstone reminded that other ordinance updates have been ranked higher on the list. Chair Hlava said it appears that if the Commission really wants to do something that means that something else is dropped from the work plan because of limited staff resources. She asked if it would be possible to have a Study Session on a Tuesday night where an informal discussion could be held on the topic. Commissioner Rodgers: Saratoga Planning Commission Minutes for June 27, 2007 Page 3 Said that she takes issue with that. Pointed out that this Commission looks at all viewpoints when evaluating antennas. Added that in terms of need, there are other ordinances that are more in need of updating. Suggested that next year, perhaps this issue will make the priority list and work program. Chair Hlava said she still believes the Commission could get together at a Study Session to give staff direction. Commissioner Nagpal said that, while this Study Session might not result in an Ordinance, perhaps procedures could be established that may be helpful. She added that she is happy to re- discuss this topic, as there are now two new members of the Commission. Commissioner Rodgers pointed out that ideas come and go on how to obscure antenna installations. First there was the tree and later there was the flagpole. She said that the Commission must be open- minded. Chair Hlava asked Commissioner Rodgers if she is not in favor of a Study Session. Commissioner Rodgers said she was not against one. Chair Hlava said that the subject could be let go for right now and in the spring when the City looks at its priorities, perhaps an Antenna Ordinance will be higher on the list. Commissioner Rodgers reminded that it is already on the list but just not high up on the list. Chair Hlava asked what is the wish of the Commission. Commissioner Cappello said that it would be worthwhile to have a Study Session format discussion and pointed to some procedures already established by the Commission that have resulted in the provision of coverage maps, background information on long -range plans by carriers and the introduction of distributed systems. Chair Hlava said it appears that consensus has been reached. Commissioner Nagpal added that the Study Session would be open to the public. Chair Hlava asked staff to make sure that Mr. Whetstone is noticed but cautioned that this Study Session would probably not be set until September or later. REPORT OF POSTING AGENDA Director John Livingstone announced that, pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on June 21, 2007. REPORT OF APPEAL RIGHTS Saratoga Planning Commission Minutes for June 27, 2007 Page 4 Chair Hlava announced that appeals are possible for any decision made on this Agenda by filing an Appeal Application with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15- 90.050(b). PUBLIC HEARING ITEM NO. 1 Application #07 -237 (503 -24 -079) METRO PCS, 14407 Big Basin Wav: The applicant requests a Conditional Use Permit to install a wireless facility on the roof of the existing office building at the above location. The proposed facility includes panel antennas, a screen for the antennas and an equipment cabinet. (Shweta Bhatt) Director John Livingstone presented the staff report as follows: Explained that the applicant is seeking to place three antennas on a building located at 14407 Big Basin Way. The installation includes equipment housing for the antenna operations. Advised that the equipment would not be exposed over the parapet any more than two feet. Added that the installation is also located toward the rear or Creek area. Reported that a faux chimney was proposed but that the green painted antennas were preferred over the chimney option. Said that staff feels that this proposal meets Use Permit findings. Informed that a neighbor has provided more information this evening. Recommended approval. Commissioner Cappello asked if the equipment housing is separate from the antenna. Director John Livingstone replied yes. He said that the antenna is in the corner while the equipment is more in the back. The antenna will stick up above the roofline. He added that the equipment cabinet would also be painted a dark forest green to blend with the trees behind versus being painted to match the structure. Chair Hlava asked how the City would know if the use of this antenna installation were to be discontinued so that the conditioned removal of the equipment would occur. How is this condition enforceable? Director John Livingstone said that normally someone lets the City know. He added that the condition simply offers staff the tool needed to require removal. Commissioner Nagpal asked how staff believes this application meets the objectives of the Zoning designation. Is it seen as a community service? Director John Livingstone replied correct. He added that it is always somewhat of a compromise. He added that antennas are what they are but they do provide a service to the community. Saratoga Planning Commission Minutes for June 27, 2007 Page 5 Commissioner Zhao asked if the proposed antenna is the same height as the existing Nextel antennas and the same diameter. Director John Livingstone said he does not recall but the applicant may know and be able to answer. Commissioner Zhao asked about the impacts of two antennas being so close. Director John Livingstone reported that there must be a 25 -foot distance between them or interference results. Commissioner Nagpal cautioned that this is not a Design Review Approval application but rather a Use Permit. She added that some design elements are looked at. Commissioner Rodgers asked about other design options considered. Director John Livingstone suggested that if a faux chimney is used that the chimney matches the building. He said that the Commission could discuss options this evening. Chair Hlava opened the public hearing for Agenda Item No. 1. Mr. Tom Spaulding, Applicant and MetroPCS Representative: Reiterated that what is proposed is a three -panel antenna with one equipment cabinet. Added that there are a couple of options. Said that they have worked with staff and members of the community, including Mr. Whetstone, and it was decided that painting the panels green was what the community preferred to see. Advised that this is a critical site for MetroPCS as it serves an area that has no or poor coverage. Pointed out that they are asking for 75 percent less than what others have or three antennas where others have 12. Added that the three antennas are mounted on a single pole pointed in three directions. Thanked Mr. Whetstone for his involvement. Responded to Commissioner Zhao's question and advised that the diameter of their antennas is eight inches while the Nextel antennas are 12- inches in diameter. Explained that installing lattice with screening vines won't work, as that would interfere with the signal. Assured that they are flexible with the design. Commissioner Nagpal: Said that she understands that this is a crucial site for MetroPCS and for the City. Added that she is very concerned. Explained that she was on the Commission that approved the other site and is perturbed with how it looks. Asked Mr. Tom Spaulding just how crucial it is to have this new installation on the same site. Saratoga Planning Commission Minutes for June 27, 2007 Page 6 Mr. Tom Spaulding replied very crucial. He added that they also evaluated installation on the Fire building. Commissioner Nagpal asked if that was the only other site evaluated. Mr. Tom Spaulding: Said that the setback was not right on Big Basin Way. Added that their proposed location is behind two banks. Pointed out that other buildings are much more visible. Assured that this is a superior and more screened site. Added that other sites are more overloaded. Reminded that they need height and that a one -story building would not meet their. needs. Commissioner Cappello asked about other technological options. Mr. Tom Spaulding: Agreed that there are Tots of options including distributed fiber. Explained that a mixture of types of sites is required. Stated that this proposed site under discussion this evening is their largest type of installation a macro site. It consists of three antennas and an equipment cabinet. Said that the next type of location is a mini, which is like what is at the ,Library. That consists of an 8.5 -inch diameter flagpole. Concluded that a combination of both types of sites is necessary. Commissioner Cappello said that it seems there is still a lot of uncovered areas on the coverage map. Mr. Tom Spaulding said that it is the best that they can do right now and will need infill later. Commissioner Cappello said that it seems like distributed fiber system might work to extend coverage. He added that his concern is that they might have to come back with more. Mr. Tom Spaulding: Said that they did consider their options. Added that they build each site as best they can Advised that distributed fiber will not work in this area, as the coverage area needed to serve here is too large. Reiterated that they must use a combination of macros, minis and distributed fiber sites. Informed that they have to build the network first and work around it. Commissioner Cappello said it seems they have the network in place and are now filling in the area. Saratoga Planning Commission Minutes for June 27, 2007 Page 7 Mr. Tom Spaulding said that they do not have a complete network yet. He added that some of the sites depicted on the coverage map are proposed sites not yet installed. He added that a macro site covers approximately one square mile. Commissioner Nagpal asked if the macro site could be replaced with two minis. Mr. Tom Spaulding replied no. Commissioner Cappello asked when the other sites would be installed. Mr. Tom Spaulding: Reported that Site #1816 was submitted to the City of Saratoga at approximately the same time as this one was submitted. Added that he is working with Planner Heather Bradley on #1816. Advised that Site #1818 and Site #1819 have already been approved. Reiterated that he needs a macro site here. Commissioner Zhao asked if there are plans to upgrade the current technology in the future. Mr. Tom Spaulding replied no, there is no plan to upgrade the technology (TDMA) beyond where it is at now. Commissioner Zhao pointed out that this technology is almost phasing out. Mr. Tom Spaulding said that it is still being used by some other carriers and added that it allows the provision of low -cost service. Commissioner Zhao said that it might soon be obsolete technology. Mr. Tom Spaulding said that this would be a stockholders decision. Commissioner Zhao said that they are probably the only provider left using TDMA. Chair Hlava cautioned that this is not the Commission's problem. Commissioner Zhao cautioned that they would need to come back. Mr. Tom Spaulding said that if so it would be a like- for -like switch out and they would have to process Use Permits for any changes. Commissioner Kumar asked if they had considered locating the new antennas at the far back where Sprint and Nextel are located. Mr. Tom Spaulding said that while they did consider that placement, they must keep a 25 -foot separation between the carriers or there would be interference. Saratoga Planning Commission Minutes for June 27, 2007 Page 8 Commissioner Rodgers asked if they had considered other buildings including the Whetstone building. Mr. Tom Spaulding said that other buildings could be considered but a similar design would be required. Commissioner Rodgers asked about the suggested flagpole. She added that the only potential location for that would be the gas station and that is not permitted. Mr. Tom Spaulding said that a flagpole is only a micro installation and not macro. He added that they do not do sites at gas stations due to the more extensive environmental review required for such sites. Commissioner Rodgers said that one carrier proposed three small flagpoles instead of one larger one. Mr. Tom Spaulding agreed that it is possible to do that but it would not result in anything that is less visible or more advantageous than what is proposed here. He added that he prefers to keep to their proposal. Chair Hlava said that the intent is to provide coverage for the entire Village area. She pointed out that people lose coverage on Highway 9 beyond the Village. Mr. Tom Spaulding replied yes the intent is for coverage in the Village. He added that their intended service area targets are urbanized areas. Mr. Don Whetstone, Resident on Vickery Avenue: Said that it has been a pleasure talking with Mr. Tom Spaulding. Advised that he has no problems with antennas on buildings in the Village if they blend in and are as small as possible. Cautioned the Commission to take care in what it considers its purview in terms of antennas. The purview is just the aesthetics and not the technology used. Stressed the need to keep the installations small as they can be and colored to blend in with the surroundings. Pointed out that a "pig with lipstick is still a pig." Asked that the Commission please approve the little green antennas. Commissioner Nagpal said she is surprised that the little green antennas are okay. She said that she is struggling with this concept and feels that there is a more appropriate design for the Village. She questions whether this might simply be the lesser of two evils. Mr. Don Whetstone: Said that the City is legally required to allow antennas as they serve a useful community purpose: The more .antennas the better so that good reliable communication is a reality. Said that this proposal is not that obtrusive. Reiterated that antennas are a fact of life in the 21 Century. Saratoga Planning Commission Minutes for June 27, 2007 Page 9 Ms. Jenni Young Taylor, Resident on Oak Street: Said that she has an ignorance regarding engineering concepts but is just offering an emotional reaction. Stated that the Village is one of the most unique and lovely downtowns in the Valley. Added that it is shameful to have modern equipment in the Village. Said that she understands that it is unavoidable but that she wants to be on the record as against this sign being illuminated. Commissioner Rodgers mentioned that there are different options to the green poles including having the antennas located within a faux chimney. She asked Ms. Jenni Young Taylor if she has a preference. Ms. Jenni Young Taylor replied no, she would defer to Mr. Don Whetstone who knows more than she about this technology. Chair Hlava closed the public hearing for Agenda Item No. 1. Commissioner Cappello said that while the City cannot restrict sites, it does have a say in how they get installed. He asked the City Attorney if this assumption is correct. City Attorney Jonathan Wittwer replied yes. Commissioner Cappello expressed his curiosity about the upcoming installation #1816 and asked if there is some value in considering the two project sites for this carrier together rather than separately. Commissioner Rodgers said that in the past the Commission has asked carriers to provide an outline of future plans and this applicant has done so. Commissioner Nagpal pointed out that there would be different audiences of concern for both locations. Commissioner Cappello said a question he has is if Site #1816 were to be denied in the near future what is the potential for other choices for use on this site. Commissioner Nagpal reminded that this is a full site (a macro installation) while the other is a micro site. Commissioner Cappello: Asked whether the other site would become a macro site if this evening's location were denied. Questioned whether reviewing the two locations separately might not restrict the City and the applicant in a significant way. Said that he has concerns with the Village and how antenna installations are implemented there. Added that he does not like to see the Village cluttered with more and more antennas. Reiterated his belief that distributed sites are a good option. Saratoga Planning Commission Minutes for June 27, 2007 Page 10 Commissioner Rodgers pointed out that Crown Castle had made it clear that they were not planning to go down Big Basin Way. Commissioner Nagpal: Said that she is also concerned about the additive effect of antennas in the Village. Stated that she did not think that the Commission has to accept this application as the best location with the best design. Said that she is not comfortable with this being the final answer and feels that there is a better design and location possible. Added that this doesn't feel right. Said that she cannot make the finding that this application is meeting the objective of the Zoning Ordinance. Chair Hlava: Reported that she lives downtown and spends a lot of time in the Village. Pointed out that she had not previously noticed the antennas there now. Added that she is really interested in Mr. Whetstone's comments and feels that this application offers the least obtrusive way to do this installation. Stressed the need to come to grips with the fact that this is the technology needed. Commissioner Nagpal stressed the need to best determine how to make that technology fit into the Village. Chair Hlava reminded that the building is in the back. Commissioner Nagpal: Said she means that both an alternate design and location might be necessary. Suggested that it is time for the City. .to push a little bit to limit the impacts on how the antennas look: Added that the Village is the perfect place to ask for the best design. Stated that she wished there were better procedures and guidelines in place. Commissioner Cappello: Said that he tends to agree. Stated that he is not certain if this installation specifically has to be located on this site especially when another nearby location for this company is pending future consideration by this Commission. Said that as a result, he has a hard time being comfortable with this project. Commissioner Rodgers: Stated that she believes most citizens want to be connected, as cell phones are a part of our lives. Said that she needs to be reachable by cell Suggested going the extra step in giving latitude in terms of design that is sensitive to the Village. Saratoga Planning Commission Minutes for June 27, 2007 Page 11 Said that she would like to see a cluster of three flagpoles somewhere. Added that the Commission has to rely on the carriers when they say a proposed location is the best possible location. Commissioner Nagpal said that if all cell companies come in what that practice it would pose a dilemma. She said that she struggles with this. Commissioner Rodgers: Said these types of concerns reflect one reason why Federal law was established mandating local jurisdictions to allow cellular antenna sites. Pointed out that allowing some carriers and not others within a community to create their networks it would create a situation with advantaged carriers versus disadvantaged carriers in terms of service they can provide locally. Questioned what might look better as seen from the street. Stated her belief that the faux chimney would look better than the green painted poles. Added that she is not sure where else to suggest they look for a viable site. Commissioner Zhao: Said that she feels slightly different and can make all of the necessary findings to support this application. Said that she understands the historic significance of the Village and the need to be sensitive to design. Pointed out that this site is so far behind both Big Basin Way and Saratoga Sunnyvale Road and would not be very intrusive. Agreed with Commissioner Rodgers that a faux chimney would look better than the green poles. Reminded that people in Saratoga will benefit. Added that her only concern is their dated technology. Commissioner Kumar: Expressed thanks to MetroPCS and Mr. Tom Spaulding for working with staff and the City. Agreed that there is a tough call here. Stated that he hadn't noticed the antennas already in place until the site visit. Said that when driving by one does not notice these antennas. Stated that MetroPCS has done its due diligence and this is the site that they have come up with. Stated his support for the findings made by staff. Chair Hlava asked Commissioner Kumar if he prefers the faux chimney or the painted poles. Commissioner Kumar replied the faux chimney. Chair Hlava: Said that she agrees with Mr. Don Whetstone regarding the plan for green painted poles. Added that as she thinks this application should be approved this evening she will support the alternative plan for the faux chimney. Saratoga Planning Commission Minutes for June 27, 2007 Page 12 Asked if the chimney should be painted brown or white. Commissioner Nagpal said that while she won't support the chimney she felt it would be important to discuss further issues of color and foliage or landscaping. Commissioner Kumar said that he was thinking that the chimney could be camouflaged with roofing shingles to match the existing roof. However, as he is not sure of the height it is hard to comment right now. Commissioner Rodgers asked staff for suggestions. Director John Livingstone: Said that staff found that matching the parapet wall was the best alternative. Added that the applicant provided chimney designs using different materials. Reiterated that with this style of building, the chimney matching the siding is the best option. Chair Hlava asked if anyone was prepared to make a motion for a chimney design. Commissioner Cappello questioned the wisdom of going away from the design that was the result of community input to go with the chimney design. City Attorney Jonathan Wittwer asked that a reference to "Exhibit A" be incorporated into the resolution. He also proposed modifications to the text for Finding B. Motion: Upon motion of Commissioner Rodgers, seconded by Commissioner Zhao, the Planning Commission granted a Conditional Use Permit (Application #07 -237) to install a wireless facility that includes panel antennas, a screen for the antennas and an equipment cabinet on the roof of the existing office building with an amendment to Condition 4 requiring that the antennas be mounted on the rooftop camouflaged as a chimney and painted to match the building's siding, on property located at 14407 Big Basin Way, by the following roll call vote: AYES: Hlava, Kumar, Rodgers and Zhao NOES: Cappello and Nagpal ABSENT:. Kundtz ABSTAIN: None PUBLIC HEARING ITEM NO. 2 APPLICATION #07 -281 (393 -25 -028) Saint Andrews Parish, 13601 Saratoga Avenue: The applicant requests Design Review Approval to install a 36 square foot illuminated monument sign. The proposed sign would be 4.5 feet tall and 8 feet wide and be located near the entry driveway. Zone District: R -1- 40,000. (Chris Riordan) Saratoga Planning Commission Minutes for June 27, 2007 Page 13 Senior Planner Chris Riordan presented the staff report as follows: Distributed the applicant's material sample board for review. Advised that the applicant is seeking sign approval for a freestanding illuminated sign for Saint Andrews Episcopal Church and School. Said that the proposed sign would be located 20 feet southwest of the entrance driveway. Added that the sign would consist of 24 square feet in sign area and be 4.5 feet tall. It would consist of a double -sided aluminum cabinet faced with beige. The text would read "Saint Andrews Episcopal Church and School." Stated that this sign would be externally illuminated with two lights located at the base of the sign. Recommended approval. Chair Hlava asked about the Heritage Preservation Commission (HPC) review required as Condition 4 in the resolution. Planner Chris Riordan: Advised that the need for HPC review was determined late in the review process. Explained that such review is necessary because the site is on a Heritage Lane. Added that with the placement of the Heritage Lane sign further down Saratoga Avenue it was not clear to staff initially where the Heritage Lane designation began. It was determined to include this property. Assured that if there are any substantial changes to what the Commission approves by the HPC, this sign would be brought back to the Commission for follow up consideration. Director John Livingstone explained that the Heritage Lane sign is much further down Saratoga Avenue but it has been determined that everything proposed on the Lane would need to go to HPC. Commissioner Nagpal asked if the sign would be illuminated all night. Planner Chris Riordan deferred this question to the applicant. Commissioner Rodgers asked if the referral to HPC would impact the timing of the appeal period. City Attorney Jonathan Wittwer advised that the appeal period starts after the Planning Commission decision is made. Commissioner Nagpal asked when the HPC would get this project. Planner Chris Riordan said that the next HPC meeting is in July. Commissioner Nagpal said that the appeal period should not begin until after the HPC review. City Attorney Jonathan Wittwer said that a provision could be added to the resolution that requires the appeal period to begin after the HPC review is complete. Saratoga Planning Commission Minutes for June 27, 2007 Page 14 Chair Hlava opened the public hearing for Agenda Item No. 2. Mr. Scott Sheldon, Saint Andrews Representative: Stated that they have worked with staff on the design and location of the sign. Said that on the issue of illumination, the parking lot lights are left on overnight and they propose that the lights on the sign also remain on throughout the night. Advised that they agree with the imposed conditions. Commissioner Kumar asked if the older redwood sign would be eliminated. Mr. Scott Sheldon said that it would be taken out and archived somewhere. Mr. Don Carr, Resident on Merribrook Court: Identified himself as a member at Saint Andrews Church. Pointed out that this proposed sign is smaller and more attractive than others in the area. Expressed his support. Chair Hlava closed the public hearing for Agenda Item No. 2. Commissioner Nagpal said that this is an attractive sign and she is prepared to make a motion. Chair Hlava said that most churches are in residential areas. However, this one is located on a very busy street, which is the reason why the illumination can be supported in this case. Motion: Upon motion of Commissioner Nagpal, seconded by Commissioner Kumar, the Planning Commission recommended granting Design Review Approval (Application #07 -281) to install a 36- square foot illuminated monument sign near the entry driveway on property located at 13601 Saratoga Avenue. Commissioner Rodgers suggested adding a provision that the appeal period does not kick in until after the HPC review is complete and successful. Commissioner Nagpal asked if this means that work on the sign cannot begin until after the appeal period. City Attorney Jonathan Wittwer replied yes. Chair Hlava pointed out that that is no one from the public here that is against this sign. Commissioner Nagpal suggested conditioning the approval so that if the HPC denies the sign it would be brought back to the Planning Commission. Chair Hlava suggested running the appeal period simultaneously with the HPB review. Saratoga Planning Commission Minutes for June 27, 2007 Page 15 II I Commissioner Nagpal asked if the HPC meeting would be held within the 15 -day appeal period. Planner Chris Riordan replied no. Motion: Upon motion of Commissioner Rodgers, seconded by Commissioner Zhao, the Planning Commission recommending granting Design Review Approval (Application #07 -281) to install a 36- square foot illuminated monument sign near the entry driveway on property located at 13601 Saratoga Avenue, with the modification to Condition #4 that the appeal period begins only after HPC reviews and supports the sign or after the PC reviews it a second time if the HPC does not support the sign, by the following roll call vote: AYES: Rodgers and Zhao NOES: Cappello, Hlava, Kumar and Nagpal ABSENT: Kundtz ABSTAIN: None The motion failed. Motion: Upon motion of Commissioner Nagpal, seconded by Commissioner Kumar, the Planning Commission granted Design Review Approval (Application #07 -281) to install a 36- square foot illuminated monument sign near the entry driveway on property located at 13601 Saratoga Avenue, by the following roll call vote: AYES: Cappello, Hlava, Kumar, Nagpal, Rodgers and Zhao NOES: None ABSENT: Kundtz ABSTAIN: None Chair Hlava said that she expects that the Heritage Preservation Commission will review this sign carefully and if there is a problem it will come back to this Commission. She added that it is her hope that the HPC will think the Planning Commission did a wonderful job. PUBLIC HEARING ITEM NO. 3 APPLICATION #06 -214 (503 -24 -034) Graff, (Conoco Phillips/Tosco Marketing), 14395 Big Basin Way: The applicant requests approval to replace the existing signs at the 76 gas station. The project will include an illuminated freestanding gasoline price sign. The site is located in the Commercial Historic (CH -1) zoning district. The project was continued from December 13, 2006. (Susanne Thomas) Planner Suzanne Thomas presented the staff report as follows: Distributed a color and material board that she advised was for both of her items, this one and the one to immediately follow. Saratoga Planning Commission Minutes for June 27, 2007 Page 16 Explained that the applicant is seeking approval for signage for a 76 gas station located at Big Basin Way and Saratoga Sunnyvale Road. Reported that this item was first considered in October 2006 and was continued to a meeting in December 2006. At the December meeting, the matter was continued to a date uncertain so the applicant could revise their proposal. Explained that the request is for a single new gasoline price sign and signage along the canopy. Said that the one freestanding price sign is proposed to be located eight feet back from the property line at the corner of Big Basin Way and Saratoga Sunnyvale Road. Added that the landscaping there would be extended toward the building to accommodate the sign placement. Described the sign as being three feet high and three feet wide. Advised that it has been conditioned that the project complies with the Saratoga Village Design Guidelines. Said that the sign shall include stained versus painted wood. Stated that lighting would be provided via low- wattage and screened floodlights. Said that the proposal also replaces two existing rectangular signs on the canopy with smaller signs. Stripes will be painted on the building but the proposed stripes for the front canopy and roof have been removed from the proposal. Informed that the findings can be made, that the project is consistent with the Zoning and that property owners within 500 feet were notified and no negative comments were received. Advised that Condition #4 has been modified to require that the two portable price signs and LP price sign will be permanently removed. Commissioner Nagpal asked if the addition approved a year ago was ever built. Director John Livingstone replied he did not believe so. Commissioner Nagpal asked what if there is a need for additional or changed signage in the future. Planner Suzanne Thomas said that the total proposed signage is 20 square feet so they have the potential allowance for an additional 30 square feet in signage area available. City Attorney Jonathan Wittwer said that they would have to get an amendment to their permit to get that additional square footage in sign area. Chair Hlava opened the public hearing for Agenda Item No. 3. Mr. Mark Graff, Applicant: Said that he is not certain of the status of the addition mentioned. Said that he appreciates the time spent over the last year or so. Stated that they now want to get this application done and are ready to go. Apologized for the fact that some work got started before it was properly permitted and said it resulted from having so many different people involved in different aspects of the project and the communication not being as effective as it should have been. Assured that they want to comply with City regulations. 410 Saratoga Planning Commission Minutes for June 27, 2007 Page 17 Commissioner Cappello said that he can understand big organizations and communication problems but asked why it took so long to correct problems once they were made aware of them. Mr. Mark Graff said he is not sure why it took so long to stop work. Commissioner Cappello said that it is important to offer assurances that this project will be done per the approval. Mr. Mark Graff agreed and pointed out that they would not be able to obtain their final approval if the project is not correctly built according to the approved plans. Commissioner Cappello asked who is responsible for construction. Mr. Mark Graff said that Ms. Sandy Matthews is responsible for construction for this company. He added that it is his job to make sure the plans are drafted to the approval standards and Ms. Matthews is the one to make sure the construction matches the approved plans. Commissioner Cappello said that it appears that the work that was improperly carried out was done to the original plan. He asked what would prevent this from happening again. Mr. Mark Graff said that if construction is not to approved plans the City's Building inspectors will not finalize the project. Commissioner Nagpal cautioned that several Commissioners live near this site. Commissioner Cappello added that this is a visible corner and the entrance to the Village. Chair Hlava said that Mr. Graff is lucky that Commissioner Kundtz is not here this evening as he was especially upset by how long it took to stop work. Ms. Jenni Young Taylor, Resident on Oak Street: Stated that this is a very unique Village. Pointed out that it had the loveliest Christmas tree this past Christmas as well as lighted street trees. Opined that blazingly bright gas price signs are abhorrent. Added that she protests this application, as it is obviously a poor idea due to this being an historic district. Said that it is a shame this Commission is even considering this proposal and that the time spent on it is absorbing time of both the Commission and staff. Commissioner Nagpal pointed out that the lighting is not internal illumination. Saratoga Planning Commission Minutes for June 27, 2007 Page 18 Planner Suzanne Thomas added that it is screened low- wattage lighting and was taken directly from the Saratoga Village Design Guidelines. It will be lit from dusk to closing. Ms. Jenni Young Taylor said she does not understand the term "screened" lighting. Chair Hlava said it is directed lighting to illuminate the gas prices only and not the surrounding area. Ms. Jenni Young Taylor said that such lighting does not belong in the Village. Commissioner Nagpal explained to Ms. Jenni Young Taylor that the gas price sign has to be visible to the public by State law. She asked for any suggestions to improve the situation. Ms. Jenni Young Taylor said perhaps landscaping. She added that she is just protesting lighted signs in the Village in general to the Village. Director John Livingstone said that the Business Professions Code is a State requirement. Gas price signs have to be visible from the roadway so some kind of light is required. This Tight would be off when the station closes at 10 p.m. Chair Hlava asked how to be sure it gets turned off at closing. Director John Livingstone suggested by the use of a timer. Commissioner Cappello asked what wattage would be used. Director John Livingstone said it would be to the discretion of staff. Mr. Darvin Awe, Account Representative, Conoco /Phillips, explained that the approval last year for the coffee kiosk fell through and is a dead issue at this point. Commissioner Kumar asked if an internally illuminated sign was considered. Planner Suzanne Thomas reported that the original sign proposed was internally illuminated however the Saratoga Village Design Guidelines do not permit such signs. Chair Hlava closed the public hearing for Agenda Item No. 3. Commissioner Nagpal: Said that a nice conclusion has been reached here with how the Village Design Guidelines are being followed. The sign is now wood- framed and faced. It has external illumination through low- wattage floodlights and the canopy is not illuminated. Added that the City and this applicant have worked hard to get to this point and she wanted to make note of that fact. Saratoga Planning Commission Minutes for June 27, 2007 Page 19 Motion: Upon motion of Commissioner Zhao, seconded by Commissioner Nagpal, the Planning Commission approved the replacement of the existing signs (Application #06 -214) at the 76 gas station on property located at 14395 Big Basin Way, as modified: Amend Condition #4 to require permanent removal of the portable sign. Amend Condition #5 to read, lights shall be on a timer to go off when the station is not open." Amend Condition #7 to require white numerals on the stained -wood background, by the following roll call vote: AYES: Cappello, Hlava, Kumar, Nagpal, Rodgers and Zhao NOES: None ABSENT: Kundtz ABSTAIN: None PUBLIC HEARING ITEM NO. 4 APPLICATION #06 -216 (366 -22 -023) Graff, (Conoco Phillips/Tosco Marketing), 12015 Saratoga Sunnyvale Road: The applicant requests approval to replace the existing signs at the 76 gas station. The project will include a variance for two illuminated freestanding gasoline price signs. The site is located in the Commercial- Neighborhood (CN) zoning district. (Suzanne Thomas) Planner Suzanne Thomas presented the staff report as follows: Explained that the applicant is seeking approval for signs at the 76 gas station located at Prospect Avenue and Saratoga Sunnyvale Road. Described the proposed signs as including two new gasoline price signs and two canopy signs. The freestanding price signs would be located four feet from the property line and would be three feet by three feet in size. They are double -sided signs that will be internally illuminated. The sign faces are white with red numerals. The cabinet is a silver matte finish with a stone veneer base that matches the City's gateway entrance. Said that the applicant proposes to replace two existing canopy signs with smaller signs. Reminded that the Business Professions Code requires clearly visible gasoline price signs. If a gas station is located on a corner, the signs must be visible from both streets. Explained that two Variances are requested. One Variance is to move the freestanding sign placement forward into the front setback on Saratoga Sunnyvale Road to improve visibility. This results in a four -foot setback distance. The other Variance is to allow a second freestanding sign along Prospect to comply with State Code requirement for gas price signs. Advised that the required findings can be made and no special privilege is extended as a result of the Variances. Said that the existing diesel price sign could be retained, replaced and /or reduced and changed in color. The existing portable sign and monument sign would be permanently removed. Saratoga Planning Commission Minutes for June 27, 2007 Page 20 Informed that no negative comments were received. Recommended approval with the amendment to Condition #4 that requires the permanent removal of the existing signs. Chair Hlava asked if the condition to allow a diesel fuel price sign still falls within the allowable maximum sign area square footage. Planner Suzanne Thomas replied yes. Commissioner Rodgers asked if the calculation includes the Lotto signs. Planner Suzanne Thomas said the area calculated includes the identification and price signs. Commissioner Nagpal said that while this is not the Village, it is an entrance into Saratoga. She asked if any consideration had been given to not having this sign self illuminated. Planner Suzanne Thomas replied no. She pointed out that there are two other gas stations at two of this intersection's corners with internally illuminated signs. She added that the monument and canopy signs would be illuminated at this location. Commissioner Nagpal replied that she was just curious. Chair Hlava opened the public hearing for Agenda Item No 4. Mr. Mark Graff, Project Applicant: Stated his agreement with the staff resolution. Said that they had some concern over the growth of the flowers there right now as they tend to obscure the prices. Reiterated the need to have these signs internally illuminated. Said he is available for questions and again apologized for the work done on site prior to approvals being obtained. Commissioner Nagpal said that since Variances are being sought here, would this business be interested in pursuing signs that are not internally illuminated. Mr. Mark Graff pointed out that one reason that the Variance is required for placement of the freestanding price sign on Saratoga- Sunnyvale Road within the setback is because this property owner allowed the City to place its gateway wall on his property, which reduces visibility of his signs. Commissioner Nagpal asked Mr. Mark Graff if they are amiable to the low- wattage flood light option at this location. She suggested that it would be a unique opportunity for both this City and this applicant to set a high standard at this entrance point to the City. Chair Hlava asked who plants the flowers in front of the gateway wall. Mr. Mark Graff replied the City. Saratoga Planning Commission Minutes for June 27, 2007 Page 21 Planner Suzanne Thomas added that the flowers are within a City easement and it is her understanding the Public Works staff does the maintenance of the landscaping there. Chair Hlava: Agreed that what is planted there may be a bit tall and that perhaps something with shorter foliage might be planted there. Said that the lack of visibility creates a disadvantage for this station owner over his nearby neighbor stations. Asked about the diesel sign and whether a bigger monument sign might be utilized in order to include the diesel price on the monument price sign too instead of using the ugly orange price sign located on the building with diesel pricing. Mr. Mark Graff said that this is one option to consider. A taller sign would allow the fourth price to be included on the monument. Or a new sign diesel price sign could be created for placement on the building. Chair Hlava sought clarification that it would require an additional six to eight- inches in height to accommodate a fourth price. Mr. Mark Graff replied correct. Mr. Darvin Awe said that they are not in control of the foliage that obstructs their existing signs as well as their proposed signs. He reminded that they must be able to meet State signage visibility requirements. Chair Hlava closed the public hearing for Agenda Item No. 4. Commissioner Zhao asked how many additional inches taller the sign needs to be for inclusion of the fourth (diesel) price. Commissioner Nagpal asked if this would result in exceeding the sign area allowed. Planner Suzanne Thomas said that the required triangle of visibility for a corner becomes a factor with a taller sign. Commissioner Nagpal suggested a smaller simpler sign on site with the diesel price. Commissioner Rodgers pointed out that if the sign height is raised to accommodate a fourth price (diesel), the prices of the three main types of gasoline would become more visible as they would be higher off the ground. Chair Hlava reminded that this station provides sales and gasoline taxes for the City of Saratoga while the stations at the other two corners do not as they are outside Saratoga's city limits. She didn't want to see this station at a disadvantage over the other two stations. Saratoga Planning Commission Minutes for June 27, 2007 Page 22 Commissioner Nagpal said in her opinion it would be preferable to have this sign look more like the sign that was approved for the Village location. She stated that there is an opportunity here to create an advantage. Commissioner Zhao said she does not have a strong opinion one way or the other. The applicant can consider matching the Village sign if it wants to do so. Commissioner Cappello said that the sign as proposed for this location is nice and clean looking. He said that he is pleased with what is being proposed by the applicant. Commissioner Rodgers said she is happy with the signs either being internally illuminated or externally illuminated. She said that the sign on the kiosk worries her more as it is more offensive than having an internally illuminated sign. She said there is a need to find a way to get the fourth price posted. Commissioner Kumar said he likes the idea of a freestanding sign that includes all four prices. Chair Hlava said there appears to be some interest in raising the maximum height of the sign and asked staff if there is a problem with doing that. Director John Livingstone said that a 10 -foot by 10 -foot visibility area is necessary and they have a 16 -foot by 18 -foot area available here. This additional sign height will n of create a safety problem in this situation. Commissioner Zhao asked if a Variance for sign area would be required. Planner Suzanne Thomas said that the extra eight square feet of signage would come from the site signage allowance and no Variance would be required as far as sign area. Chair Hlava said it appears it is no problem adding an additional 8- inches in sign area on each sign face. Commissioner Nagpal said it appears the solution is having all four prices posted on the freestanding price signs. Chair Hlava asked how this is accomplished. She suggested amending Condition #2 so that it reads that the height shall not exceed four feet and the sign area not exceed 12 square feet. Commissioner Nagpal stressed the importance of conditioning the removal of the existing diesel price sign. Hlava agreed that the diesel price sign as well as existing price signs must be removed. Commissioner Rodgers said that the sign on the kiosk should not be replaced with anything else. Saratoga Planning Commission Minutes for June 27, 2007 Page 23 Commissioner Nagpal said the language in the conditions calling for "permanent" removal would take care of that concern. Chair Hlava agreed and pointed out that the Commission is not approving anything to replace that removed diesel wall sign. Commissioner Kumar suggested that the existing neon diesel sign also be removed from the kiosk as a part of this condition. City Attorney Jonathan Wittwer said that Condition #1 needs to be revised to refer to Exhibit A as modified by the Planning Commission. Chair Hlava: Restated the proposed Commission recommendations: o Signs as shown on Exhibit A as revised to comply with the Planning Commission decision. o Height not to exceed four feet and sign area not to exceed 12 square feet. o The existing portable signs, two diesel signs from the kiosk (wall and neon signs) and the price sign on Saratoga Sunnyvale Road shall be permanently removed prior to issuance of permits. Motion: Upon motion of Chair Hlava seconded by Commissioner Kumar, the Planning Commission approved the replacement of the existing signs (Application #06 -216) at the 76 gas station on property located at 12015 Saratoga- Sunnyvale Road, with the amendments as follows: Signs as shown on Exhibit A as revised to comply with the Planning Commission decision; Height not to exceed four feet and sign area not to exceed 12 square feet; The existing portable signs, two diesel signs from the kiosk (wall and neon signs) and the price sign on Saratoga Sunnyvale Road shall be permanently removed prior to issuance of permits, by the following roll call vote: AYES: Cappello, Hlava, Kumar, Nagpal, Rodgers and Zhao NOES: None ABSENT: Kundtz ABSTAIN: None DIRECTOR'S ITEMS There were no Director's Items. COMMISSION ITEMS Chair Nagpal asked if there have been any appeals of Commission items. Saratoga Planning Commission Minutes for June 27, 2007 Page 24 Director John Livingstone advised that the Zambetti project was appealed and will be heard by Council on July 18 Chair Hlava: Advised that Council wants to set a joint session some time in August with the Planning Commission to discuss proposals for the North Campus. Announced her attendance at a Green Building Seminar that she found to be very interesting and informative. Described a website called builditgreen.com and offered to email information to the other Commissioners on what she learned and how to access this website. COMMUNICATIONS There were no Communications Items. ADJOURNMENT TO NEXT MEETING Upon motion of Commissioner Rodgers, seconded by Commissioner Cappello, Chair Hlava adjourned the meeting at approximately 10:10 p.m. to a Study Session on July 10tt' and subsequently to the next Regular Planning Commission meeting of July 11, 2007, at. 7:00 p.m. MINUTES PREPARED AND SUBMITTED BY: Corinne A. Shinn, Minutes Clerk TO: Planning Commission FROM: Suzanne Thomas Planner MEETING DATE: July 11, 2007 PLANNING COMMISSION MEMORANDUM SUBJECT: Application No. 7 -319; Design Review and Height Exception 19358 Saratoga -Los Gatos Road, Saratoga, California Item 1 This project will be continued to a date uncertain, due to a noticing error. The notification was published in the paper, but letters were not sent to the neighbors. However, the project will be reviewed at the Study Session on July 10, 2007. TO: Planning Commission FROM: Heather Bradley Contract Planner MEETING DATE: July 11, 2007 SUBJECT: PLANNING COMMISSION MEMORANDUM A.63 Request for a Continuance Application No. 07 -342; Design Review modification to a previously approved Conditional Use Permit 18578 Prospect Road, Saratoga, California Item 2 The applicant is requesting Design Review approval and modification to a previously approved Conditional Use Permit for a McDonald's restaurant with a 24 hour operation to occupy an existing 4,090 square foot vacant commercial building previously occupied by Krispy Kreme doughnuts also with a 24 hour operation. Design Review approval is necessary to allow minor exterior modifications to the building. The lot size is 2.14 acres and the site is zoned CN (Commercial Neighborhood). Staff recently received a request from the City Traffic Consultant for additional information to be provided by the applicant's traffic engineers. This information will need to be provided and analyzed prior to any action being taken by the Planning Commission on this item. Staff recommends opening the public hearing to allow any interested persons to speak and continuing the item to a date uncertain. REPORT TO THE PLANNING COMMISSION Application No. Location: 07/160; 15211 Bellecourt Drive Type of Application: Design Review Applicant/Owner: Labio Staff Planner: Heather Bradley, Contract Planner 4 Meeting Date: July 11, 2007 APN: 510 -03 -012 Item 3 Department Head:. John F. Livia g sto a AICP SUBJECT: 15211 Bellcourt u4TOs APN: 510 -03 -012 500' Radius tl 18 4 2AC 27 t J 15211 Bellecourt Drive Application No. 07 -160; 15211 Bellecourt Dr. CASE HISTORY Application filed: 10/26/06 Application complete: 06/11/07 Notice published: 06/27/07 Mailing completed: 06/22/07 Posting completed: 07/05/07 PROJECT DESCRIPTION The applicant requests Design Review approval to construct a new two -story single family dwelling. The dwelling will consist of approximately 6,008 square feet of floor area. The existing residence and accessory structures will be demolished. The maximum height of the proposed building will not exceed the 26 -foot height limit. The maximum impervious coverage will not exceed the allowable 35% of the net site area. The lot size is approximately 45,784 square feet, and the site is located in the R -1- 40,000 zoning district. Design Review approval is required pursuant to Saratoga Municipal Code Section 15- 45.060. STAI+ RECOMMENDATION EXECUTIVE SUMMARY Staff recommends that the Planning Commission approve this design review application by adopting the attached resolution with conditions. Staff is not recommending any permanent conditions of approval for this project. Application No. 07 -160; 15211 Bellecourt Dr. PROJECT DATA ZONING: R -1- 40,000. GENERAL PLAN DESIGNATION: VLDR (Very Low Density Residential) MEASURE G: Not applicable. PARCEL SIZE: Approximately 45,784 gross and net square feet AVERAGE SITE SLOPE: Approximately 5.9 GRADING REQUIRED: Approximately 101 cubic yards of fill and approximately 841 cubic yards of cut plus approximately 1,382 cubic yards of basement excavation. ENVIRONMENTAL DETERMINATION The proposed single- family residence is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 (c) New Construction or Conversion of Small Structures. This exemption allows for the construction or conversion of up to three single family dwellings. PROPOSED EXTERIOR MATERIALS AND COLORS The proposed colors include beige stucco walls painted in Kelly Moore's "Spanish Sand with windows in Anderson's "Sandtone and gutters and trim in white. Materials include ledgestone veneer wainscoting, and a slate -type roof in a gray -green palette. A color and material board will be available at the public hearing. Application No. 07 -160; 15211 Bellecourt Dr. PROJECT DATA Proposal Site Coverage Residence. 4,881 sq. ft. Driveway/Walks 4,512 sq. ft. Sport Court 4,850 sq. ft. Patio 1,514 TOTAL 15,757 sq. ft. 34.42% Floor Area First Floor 3,011 sq. ft. Second Floor 2,115 sq. ft. Garage 882 sq. ft. TOTAL 6,008 sq. ft. (Basement) (2,267 sq. ft.) Setbacks Height in feet Front yard Rear Yard Right Side Left Side Lowest elevation Highest elevation Average Elevation Topmost elevation Maximum height First Second First Second 56.2 ft -67.8 ft. 30 ft. —30 ft. 175.3 ft. -175.3 ft. 50 ft. —60 ft. 24.0 ft. 26.8 ft. 20 ft. 25 ft. 38.4 ft. —63.0 ft. 20 ft. —25 ft. 205.3 208.3 206.8 232.8 26.0 Code Requirements Maximum Allowable: 35% 16,024.40 sq. ft. max. 6,120 sq. ft. Maximum height 232.8 elevation (26 ft.) Application No. 07 -160; 15211 Bellecourt Dr. PROJECT DISCUSSION The applicant is requesting design review approval to construct a new two -story home. The existing residence, accessory structures and pool will all be demolished. A sport court is proposed at the rear of the parcel. Project Design Characteristics The proposed two -story home is a contemporary Mediterranean style with a stucco exterior, ledge stone veneer wainscoting on the front facade and accents on other facades. The exterior will be beige with white trim. A slate -type roof is also proposed and a paver driveway will replace the existing circular drive. Sports Court Pursuant to City Code Section 15- 80.030(C) there are nine specific requirements for recreational courts. 1 The recreational court shall not exceed seven thousand two hundred square feet in area. 2. The recreational court shall not be illuminated by exterior lighting. 3. No direct opaque screening shall be utilized around any portion or the recreational court. 4. No fencing for a recreational court shall exceed ten feet in height 5. No recreational court shall be located in a required front or side setback area. Such courts may be located within a required rear setback area, but no closer than fifteen feet from any property line. 6. The natural grade of the area to be covered by the recreational court shall not exceed an average slope of ten percent unless a variance is granted pursuant to Article 15 -70 of this Chapter. 7. The recreational court shall be landscaped, in accordance with a landscape plan approved by the Community Development Director, so as to create a complete landscaping buffer from adjoining properties within two years from installation. 8. The recreational court shall be designed and located to minimize adverse impacts upon trees, natural vegetation and topographical features and to avoid damage as a result of drainage, erosion or earth movement. 9. The recreational court shall be designed to preserve the open space qualities of hillsides, creeks, public paths, trails and rights -of -way in the vicinity of the site. The proposal is consistent with the above requirements except #8. As currently designed the sport court will impact two trees that the City Arborist has recommended be saved (see further discussion below). The proposal meets all the other requirements in that; the court will be 4,850 sq. ft., less than the 7,200 sq. ft. allowed, the court will not be illuminated, no opaque screening will be used, the fence height will not exceed 10 feet, the court is located in the rear yard, not in a required front or side yard, the natural grade of the area is less than 10 the recreational court will be landscaped, the recreational court will preserve the open space qualities of hillsides, creeks, public paths, trails and rights -of -way in the vicinity of the site. Application No. 07 -160; 15211 Bellecourt Dr. Nine trees are proposed to be removed within the boundaries of the court itself and another four are proposed for removal around the outer vicinity of the court. The total value of all these trees is $38,500. However, two of the most valuable specimens, trees #45 #74 will be retained, and the City Arborist has approved the removal of trees #66 #67 due to overcrowded conditions in that area. There is some excavation and fill proposed to accommodate the sports court and the City Arborist has recommended that excavation for the sport court be no closer than 10 feet to the trunks of tree 45 (a 26 -inch diameter coast live oak) and tree #74 (a 23 -inch diameter deodar cedar) both of which are located approximately five feet from the proposed court. Currently a retaining wall is proposed around most of the court, which varies in height from four feet at the southwest corner to two feet at the northeast corner. This means that grading work will occur closer to the trees than the Arborist is willing to allow. The neighbors to the rear have also expressed concern over the noise impacts of the proposed sports court and the loss of trees along the portion of the property line that they share with the applicant. They would like to see tree #66 (a 13.5 -inch diameter coast live oak valued at $3,850) and tree #67 (a 10 -inch diameter coast live oak valued at $1,690) saved. These trees are located in a group of 11 coast live oaks that the City Arborist has said are overcrowded, therefore the City Arborist has recommended allowing the removal of these trees. This neighbor did sign a Neighbor Notification form supporting the project, but was of the understanding that no trees would be removed to accommodate the sport court. The neighbor has since expressed to Staff that they wish to rescind their approval, although they did not do so in writing. Staff would like to note that there is a substantial amount of existing screening along the property lines adjacent to the proposed sports court, and the applicant has proposed a landscape plan to fill in those areas that need additional screening. Staff has discussed designing a smaller court with the applicant, to accommodate the City Arborist's concerns, but they feel their proposal is for the smallest design they can utilize. They also have hired their own Arborist who believes that the court can be constructed as designed without any significant impact to trees #45 and #74. Staff recommends that the Planning Commission adopt the attached Resolution of approval with the condition that the sport court be re- designed so that is does not require any grading within ten feet of trees #45 and #74 as recommended by the City Arborist. Fencing The plans show conflicting information with both a six -foot wrought iron fence proposed and an existing chain link fence to remain. Staff has asked the applicant for clarification and they have said that they actually wish to have a solid wood fence all around the property. Therefore, staff has included a condition of approval within the attached resolution that the plans be modified to show the existing chain link fence replaced with a wood good- neighbor fence incompliance with the City's fence regulations. Application No. 07 -160; 15211 Bellecourt Dr. Correspondence and Neighbor Review Staff has received ten Neighbor Notification forms from neighboring property owners. The applicant did attempt to get a response from the neighbor across the street but could not (see the first letter of attachment #3). One form has been rescinded from the neighbors to the rear due to proposed removal of trees #66 and #67 adjacent to the sport court. Geotechnical/Grading The project has obtained a geotechnical clearance. The project proposes 841 cubic yards of cut and 101 cubic yards of fill. The applicant is also proposing 1,382 cubic yards of basement excavation that is not counted toward total grading quantities. Arborist Review The City Arborist has identified 86 ordinance protected trees on the property. Of these, 32 are proposed for removal, and of these ten are considered to be in fair or poor condition. The City Arborist is supporting the removal of the trees due to the already overcrowded conditions on the property. Removal of the selected trees will promote the vitality of the existing larger trees that are being preserved. In general, good forestry practices indicate appropriate spacing of trees to be 30 feet to 35 feet apart. Based on the size of this property that would mean between 38 to 50 trees on site. The applicants are proposing to maintain 54 trees, consistent with good forestry practices. There are eight redwoods proposed for removal, seven coast live oaks, four canary island pines, three cedars, three deodar cedars, two eucalyptus, two douglas firs, one stone pine and one green wattle located on the neighboring property to the north. This neighbor has given permission for this tree to be removed. Please see letter in attachment #4. Of the 32 proposed for removal 17 trees are worth less than $2,500, an additional nine are worth less than $5,000, four are worth less than $10,000 and an additional two trees are valued at less than $20,000. The total value of all trees planned for removal is $119,190. The City Arborist has recommended that replacement trees equal $30,000 be planted on site, rather than equivalent replacement value, to maintain good forestry practices. Staff is recommending that the remaining $89,190 be contributed to the City's tree fund. The Planning Commission does have the authority to require a lesser amount if they determine that would be more appropriate. All retained trees will be protected throughout construction with tree protective fence and a bond equal to 100% of the appraised value of protected trees will be required prior to issuance of building permits. Landscaping Proposed landscaping consists of ornamental landscape and lawn within the front yard and rear yard and screen shrubs along the side and rear property lines to block the view of the sport court from the neighboring properties. Staff has added a condition to the Design Review Resolution requiring the applicant to submit a full landscape plan including tree Application No. 07 -160; 15211 Bellecourt Dr. replacement as recommended by the City Arborist subject to the review and approval of the Community Development Director and the City Arborist. Green Building Techniques The applicant has submitted a list of materials, systems, and design strategies that will be utilized in the construction of these buildings. They include but are not limited to the following: tree preservation and additional landscaping, water efficient toilets and faucets, recycled plastic lumber and wood composite, energy efficient appliances, passive solar heating and lighting, energy efficient windows, insulated foundation, and low -VOC carpeting. Please see the Green Building Strategies (attachment #4) submitted by the applicant for further reference. GENERAL PLAN FINDINGS The approval of the proposed project would be consistent with the following General Plan Goals and Policies as discussed below: Conservation Element Policy 6.0 Protect the existing rural atmosphere of Saratoga by carefully considering the visual impact of new development. The project will utilize Earthtone colors and materials that will blend with the overall appearance of the site. Many mature trees will be retained as part of the project and will help to screen the residence and sport court from neighboring properties and the street. The proposal has elements such a stone veneer wainscoting that provides interest to the facade and promotes the rural atmosphere of Saratoga. Land Use Element Policy 5.0 The City shall use the design review process to assure that the new construction and major additions thereto are compatible with the site and the adjacent surroundings. As conditioned the application meets the Findings required for Design Review Approval. Design Review Findings The proposed project is consistent with all the following Design Review findings stated in City Code Section 15- 45.080: a) Avoid unreasonable interference with views and privacy. The project meets this finding in that much of the existing screening (mature trees along the sides of the parcel) will be retained as part of this project. The proposed home will be in a similar location as the existing home. The home is situated with substantial setbacks and consideration is given to the neighbor's views and privacy through window placement, and tree preservation. This finding can be made in the affirmative. b) Preserve Natural Landscape. Minimal grading and topographical changes are proposed for this project and the majority of trees on the site will remain. All preserved trees will be protected with fencing during the construction process. This finding can be made in the affirmative. Application No. 07 -160; 15211 Bellecourt Dr. c) Preserve Native and Heritage Trees. The project is consistent with this finding in that all the recommendations of the Arborist report have been made conditions of project approval to ensure a high degree of survival for all of the trees retained on site. These trees will be protected during the construction process with tree fencing and the applicant will be required to post a tree bond prior to issuance of City permits, to ensure that no damage occurs to the protected trees d) Minimize the perception of excessive bulk. This project conforms to the maximum height requirement and the architectural massing and style of the home will reduce the overall appearance of bulk. Additionally decorative elements, materials and a varied roofline will create interest and add detail to the facades. This finding can be made in the affirmative. e) Compatible bulk and height. The proposed home is compatible in terms of size and height to other homes in the neighborhood. The proposed home will be constructed of high quality materials and will be in keeping with other two -story homes in the surrounding neighborhood. f) Current grading and erosion control methods. The proposed home would conform to the City's current grading and erosion control methods. The applicant is required to maintain stormwater on site where feasible and this finding can be made in the affirmative. g) Design policies and techniques. The proposed project conforms to the applicable design policies and techniques in the Residential Design Handbook in terms of compatible bulk, and avoiding unreasonable interference with privacy and views as detailed in the findings above. The project has taken energy efficiency into account, without sacrificing the neighbor's privacy, by placing the primary living spaces and windows on the west side of the home and the garage on the north side of the home. This finding can be made in the affirmative. CONCLUSION Staff finds that all of the Design Review findings can be made in the affirmative and the proposal is consistent with the General Plan. STAFF RECOMMENDATION Staff recommends the Planning Commission approve the Design Review application by adopting the attached Resolutions. Application No. 07 -160; 15211 Bellecourt Dr. ATTACHMENTS 1. Resolution of Approval Design Review 2. Arborist Reports dated June 27, 2007, June 11, 2007, March 28, 2007, and December 22, 2006 3. Neighbor Notification forms 4. Correspondence 5. Green Building Strategies 6. City of Saratoga Notice, Noticing Affidavit, and Noticing Labels 7. Applicant's Plans, Exhibit "A" ATTACHEMENT 1 Application No. 07 -160; 15211 Bellecourt Dr. RESOLUTION NO. Application No. 07 -160 CITY OF SARATOGA PLANNING COMMISSION STATE OF CALIFORNIA Labio; 15211 Bellecourt Dr. Approval of a new two -story home with attached garage WHEREAS, the City of Saratoga Planning Commission has received an application for Design Review approval to construct a new 6,008 sq. ft. residence. The new residence will be not more that 26 ft. in height and will be situated on a 45,784 sq. ft. lot located at 15211 Bellecourt Drive, which is located in the R -1- 40,000 district; and WHEREAS, the Planning Commission held a duly noticed Public Hearing at which time all interested parties were given a full opportunity to be heard and to present evidence; and WHEREAS, the project, which proposes construction of a new single family residence is Categorically exempt from the Environmental Quality Act (CEQA) pursuant to Section 15303(c) New Construction or Conversion of Small Structures. This exemption allows for construction of a single family home in an urban area; and WHEREAS, the applicant has met the burden of proof required to support said application for design review approval, and the following findings specified in Saratoga Municipal Code Section 15- 45.080 and the City's Residential Design Handbook have been determined: NOW, THEREFORE, the Planning Commission of the City of Saratoga does hereby resolve as follows: h) Avoid unreasonable interference with views and privacy. The project meets this finding in that much of the existing. screening (mature trees along the sides of the parcel) will be retained as part of this project. A home exists on the site and the proposed home will be in a similar location. The home is situated with a substantial setbacks and ,consideration is given to the neighbor's views and privacy through window placement, tree preservation and an open style fence. This finding can be made in the affirmative. j) i) Preserve Natural Landscape. Minimal grading and topographical changes are proposed for this project and the majority of trees on the site will remain. All preserved trees will be protected with fencing during the construction process. This finding can be made.in the affirmative. Preserve Native and Heritage Trees. The project is consistent with this finding in that all the recommendations of the Arborist report have been made conditions of project approval to ensure a high degree of survival for all of the trees retained on site. These trees will be protected during the construction process with tree Application No. 07 -160; 15211 Bellecourt Dr. fencing and the applicant will be required to post a tree bond prior to issuance of City permits, to ensure that no damage occurs to the protected trees k) Minimize the perception of excessive bulk. This project conforms to the maximum height requirement and the architectural massing and style of the home will reduce the overall appearance of bulk. Additionally decorative elements, materials and a varied roofline will create interest and add detail to the facades. This finding can be made in the affirmative. 1) Compatible bulk and height. The proposed home is compatible in terms of size and height to other homes in the neighborhood. The proposed home will be constructed of high quality materials and will be in keeping with homes in the surrounding neighborhood. m) Current grading and erosion control methods. The proposed home would conform to the City's current grading and erosion control methods. The applicant is required to maintain stormwater on site where feasible and this finding can be made in the affirmative. n) Design policies and techniques. The proposed project conforms to the applicable design policies and techniques in the Residential Design Handbook in terms of compatible bulk, and avoiding unreasonable interference with privacy and views as detailed in the findings above. The project has taken into energy efficiency account, without sacrificing the neighbor's privacy, by placing the primary living spaces and windows to the west facing rear of the home and the garage on the north facing side of the home. This finding can be made in the affirmative. Section 1. After careful consideration of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, application number 07- 160 for Design Review approval is hereby granted subject to the following conditions: PERMANENT CONDITIONS OF APPROVAL There are no permanent conditions of approval for this project. COMMUNITY DEVELOPMENT 1. The proposed home shall be located and constructed as shown on "Exhibit A" (incorporated by reference, date stamped June 25, 2007) and in compliance with the conditions stated in this Resolution. 2. Any proposed changes including but not limited to facade design and materials to the approved plans shall be submitted in writing with a clouded set of plans highlighting the changes. No downgrading in the exterior appearance of the approved residence will be approved by staff. Downgrades may include but are not limited to garage doors, architectural detailing, stonework, columns, shutters, driveway materials, etc. Proposed changes to the approved plans are subject to the Application No. 07 -160; 15211 Bellecourt Dr. approval of the Community Development Director and may require review by the Planning Commission. 3. The project shall use materials and colors as illustrated on the Finish Materials Board dated stamped June 8, 2007. 4. Four sets of complete construction plans incorporating this Resolution and the Arborist Reports (see Arborist item below), as a separate plan page shall be submitted to the Building Division. 5. Two final sets of landscape plans shall be submitted for review and approval by the Community Development. Director and the City Arborist incorporating all recommendations from the Arborist's reports dated June 27, 2007, June 11, 2007, March 28, 2007, and December 22, 2006 prior to issuance of a building permit. 6. The proposed sports court shall be redesigned to meet the conditions of the City Arborist and to the satisfaction of the Community Development Director. If a redesign is not possible the applicant may make an application to the Planning Commission for approval of a sports court. 7. Front yard landscaping shall be installed prior to final occupancy inspection. Final landscape, irrigation and utility plans shall be incorporated into the construction plan set and shall take into account the following requirements: Landscape plan shall be designed with efficient irrigation to reduce runoff, promote surface infiltration and minimize use of fertilizers and pesticides that can contribute to water pollution. Where feasible, landscaping shall be designed and operated to treat storm water runoff by incorporating elements that collect, detain and infiltrate runoff. In areas that provide detention of water, plants that are tolerant of saturated soil conditions and prolong exposure to water shall be specified. Pest resistant landscaping plants shall be considered for use throughout the landscaped area, especially along any hardscape area. Plant materials selected shall be appropriate to site specific characteristics such as soil type, topography, climate, amount and timing of sunlight, prevailing winds, rainfall, air movement, patterns of land use, ecological consistency and plant interactions to ensure successful establishment. Existing native trees, shrubs, and ground cover shall be retained and incorporated into the landscape plan to the maximum extent possible. A note shall be included on the site plan stating that no construction equipment or private vehicles shall park or be stored within the dripline of any ordinance protected trees on the site. Application No. 07 -160; 15211 Bellecourt Dr. 9. A fencing plan shall be submitted and approved by the Community Development Director prior to issuance of a building permit. Proposed fencing shall consist of a wood good neighbor fence. 10. All fireplaces shall be gas -fired with gas jets, direct venting, convection chambers, heat exchanger, variable heat output, and flame control, and permanently affixed artificial logs. 11. The site plan shall contain a note with the following language: "Prior to foundation inspection by the City, the LLS of record shall provide a written certification that all building setbacks are per the approved plans." 12. A stormwater retention plan shall be submitted to the City for review and approval indicating how all storm water will be retained on -site, and incorporating the New Development and Construction Best Management Practices. 13. Water and/or runoff from the project site shall not be directed toward the adjacent properties. 14. All processing fees, in the form of deposit accounts on file with the Community Development Department, shall be reconciled with a minimum of $500 surplus balance at all times. In the event that the balance is less than $500, all staff work on the project shall cease until the balance is restored to a minimum of $500. ARBORIST 1. All recommendations of the Arborist Reports dated June 27, 2007, June 11, 2007, March 28, 2007, and December 22, 2006, and incorporated herein by this reference shall be followed and incorporated into the plans. 2. Tree protective measures, as specified by the City Arborist, shall be installed and inspected by Staff prior to issuance of City Permits. 3. A cash payment shall be made to the City's Tree Fund in the amount of $89,190 equal to the value of removed trees that will not be replaced on site. This amount shall be paid prior to issuance of building permits. 4. Prior to issuance of Building Permits the applicant shall obtain a tree bond, or similar funding mechanism as approved by the Community Development Director, in the amount of $73,750.00 to guarantee the maintenance and preservation of trees. 5. The City Arborist shall inspect the site to verify compliance with tree protective measures. The bond shall be released after the planting of required replacement trees, a favorable site inspection by the City Arborist, and payment of any outstanding Arborist fees. PUBLIC WORKS Application No. 07 -160; 15211 Bellecourt Dr. 1. The Project Geotechnical Consultant shall review and approve all geotechnical aspects of the final development plans (i.e., site preparation and grading, site drainage improvements and design parameters for foundations) to ensure that the plans, specifications and details accurately reflect the consultants' recommendations. The consultant shall discuss the benefits and liabilities associated with proposed "bubble up" drainage discharge. The results of the plan review shall be summarized by the Project Geotechnical Consultant in a letter and submitted to the City Engineer for review prior to issuance of permits for project construction. 2. The Project Geotechnical Engineer shall inspect, test (as needed), and approve all geotechnical aspects of the project construction. The inspections shall include, but not necessarily be limited to: site preparation and grading, site surface and subsurface drainage improvements, and basement excavation, and foundation construction, prior to placement of fill, steel and concrete. The results of these inspections and the as -built conditions of the project shall be described by the Project Geotechnical Engineer in a letter(s) and submitted to the City Engineer for review and approval prior to Final Project Approval. 3. The owner (applicant) shall pay any outstanding fees associated with the City Geotechnical Consultant's review of the project prior to Zone Clearance. FIRE DEPARTMENT 1. The applicant shall comply with all requirements of the Santa Clara County Fire Department. CITY ATTORNEY 1. Owner and Applicant shall indemnify, hold harmless and defend.the City, its employees, agents, independent contractors and volunteers (collectively "City") from any and all costs and expenses, including but not limited to attorney's fees incurred by the City or held to be the liability of City in connection with City's defense in any proceeding brought in any State or Federal Court, challenging the City's action with respect to the applicant's project or contesting any action or inaction in the City's processing and/or approval of the subject application. expire. Section 2. Construction must be commenced within 36 months or approval will Section 3. All applicable requirements of the State, County, City and other Governmental entities must be met. Application No. 07 -160; 15211 Bellecourt Dr. Section 4. Unless appealed pursuant to the requirements of Article 15 -90 of the Saratoga City Code, this Resolution shall become effective fifteen (15) days from the date of adoption. PASSED AND ADOPTED by the City of Saratoga Planning Commission, State of California, this 1 lth day of July 2007 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Joyce Hlava, Chair, Planning Commission ATTEST: John F. Livingstone, AICP, Secretary, Planning Commission This permit is hereby accepted upon the express terms and conditions hereof, and shall have no force or effect unless and until agreed to, in writing, by the Applicant, and Property Owner or Authorized Agent. The undersigned hereby acknowledges the approved terms and conditions and agrees to fully conform to and comply with said terms and conditions within the recommended time frames approved by the City Planning Commission. Property Owner Date ATTACHEMENT 2 15211 Bellecourt Dr. ARBORIST REPORT APN 510 -03 -012 Owner: Labio INTRODUCTION RECOMMENDATIONS Community Development Department City of Saratoga 13777 Fruitvale Avenue Saratoga, Califomia 95070 The property owner of 15211 Belle Court submitted revised plans on to the city June 25, 2007 addressing the comments from the previous arborist report. Application 07 160 June 27, 2007 Prepared by Kate Bear, City Arborist Phone (408) 868 -1276 SITE OBSERVATIONS, PLAN REVIEW AND TECHNICAL DISCUSSION The initial arborist report and tree inventory table dated December 22, 2006 have been removed from the plans as directed and replaced with the subsequent arborist reports. Excavation, trenching, grading and drainage Drainage issues pointed out in the March 20 and June 11 reports have not yet been completely resolved. Tree #18 is in conflict with drainage around the house and marked for removal on the most recent set of plans. This is acceptable. Excavation for drainage is still proposed only five feet from Douglas fir #21 and only six feet from redwood #29 with no direction to the contractor on how to preserve tree root zones. No excavation should occur under the canopy of either tree. Preferably the drain lines should be redesigned to remain outside of their canopies. If this is not possible, the contractor may tunnel under the trees at a depth of 2.5 feet for the entire distance under the tree canopies and must ensure that roots measuring two inches or larger are not damaged. If the design requires tunneling under the trees, clear notes need to be included on the plans so that the contractor does not excavate when installing drain lines. No excavation or fill for the sport court should occur within 10 feet of the trunk of trees #45 or #74. Tree #45 may not survive if there is two feet of fill only four feet from its trunk as is currently designed and tree #74 may not survive with the current proposed excavation only 6 feet from the trunk of the tree. Drainage for the sport court should tunnel under the roots for all trees whose canopies are hanging over it, including trees #45 and #74 so that roots measuring 2 inches or larger are retained. Tunnels for drain pipes should be 2.5 feet below grade. Notes should be clearly marked on the plans to direct the contractor to tunnel where necessary or the plans should be redesigned so that excavation is not required under tree canopies. 1. Include this report in the final set of plans. fruuv Page 1 of 2 15211 Belle Court 2. Redesign drainage so that it does not impact tree #21 on both sides. Either design the drain line from the back of the property to connect to the drain line from the front of the property outside of the tree's canopy, or, if this is not possible, include clear directions for contractor on the plans to tunnel under the entire canopy of tree #21 at a depth of 2.5 feet. Excavation points shall be outside of the tree's canopy. 3. Drainage for the retaining wall at tree #29 shall include clear directions to the contractor to tunnel under the roots of this tree at a depth of 2.5 feet. Excavation points shall be outside of the canopy of the tree. 4. No excavation or fill shall .occur within 10 feet of trees #45 or #74 for the sport court, either for the retaining wall, drainage or court itself. 5. No roots measuring 2 inches or larger shall be cut to install drain lines. Roots measuring less than two inches may be cut with a sharp pruning tool. 6. Tree #18 is in conflict with the drainage around the house and is shown to be removed. This is acceptable. It shall be replaced with one 36 inch box tree and one 24 inch box tree following construction. Page 2 of 2 15211 Bellecourt Dr. ARBORIST REPORT APN 510 -03 -012 Owner: Labio Community Development Department City of Saratoga 13777 Fruitvale Avenue Saratoga, Califomia 95070 Application 07 -160 June 11, 200 Prepared by Kate Bear, City Arborist Phone (408) 868 -1276 INTRODUCTION The property owner of 15211 Belle Court submitted revised plans on to the city May 21, 2007 addressing the comments from the previous arborist report. SITE OBSERVATIONS, PLAN REVIEW AND TECHNICAL DISCUSSION The initial arborist report and tree inventory table dated December 22, 2006 report are still included in the plans along with the revised report and tree inventory table dated March 20, 2007. The plans should include the arborist report and tree inventory table dated March 20, 2007; the report and table dated December 22, 2006 should be deleted. Removals A total of 29 trees are proposed for removal on the plans. The following trees are listed for removal on Sheet L.1: #8, 9, 19, 20, 23 25, 26, 31 35, 36, 44, 48 53, 56, 57, 59, 66, 67, 71, 73, and 86. Tree #22 is shown to be removed, but not listed. Trees #45, 81 and 83 will be retained. Tree #34 is newly proposed to be removed to accommodate drainage around the house. Tree #18 is not listed on the demo plan but is in direct conflict with the storm drain around the house. Including tree #18 brings the total of trees proposed for removal to 30. The owners propose to plant a total of 3 36 inch box redwoods, 1 36 inch box coast live oak, 2 48 inch box coast live oaks, and 3 48 inch box flowering pear trees for screening and to replace the removed trees. This satisfies the requirement to plant replacement trees equal to $30,000, based on replacement values provided in the December 22, 2007 report. Excavation, trenching, grading and drainage Drainage issues pointed out in the March 20 report have not yet been completely resolved. Drainage around the house goes through cedar tree #18 which will cause this tree to be lost, although it is not proposed for removal. Excavation for drainage is proposed only five feet from Douglas fir #21 and only six feet from redwood #29. No excavation should occur under the canopy of either tree. Rather, the roots should be tunneled under for drainage pipes so that all roots measuring two inches or larger are retained. If trees #21 and 29 are lost due to trenching or root damage, they will be required to be replaced with native trees equal in value to their appraised values of $7,800 and $23,700 respectively. No excavation for the sport court should occur within 10 feet of the trunk of tree #45. Drainage for the sport court should bore under the roots for trees #74 and 45 so that roots measuring 2 inches or larger are retained. Roots measuring less than two inches may be cut with a sharp pruning tool. Page 1 of 2 15211 Belle Court RECOMMENDATIONS 1. This report, as well as the revised report and Tree Inventory Table, dated March 20, 2007, shall be included in the final plan set. 2. Owner shall plant replacement trees and screening shrubs to mitigate the removal of trees for the project. A replacement value of $30,000 in replacement trees and screening shrubs is recommended. Ten of the trees shall be from the following list of natives: coast live oak (Quercus agrifolia), valley oak Quercus lobata), blue oak (Quercus douglasiana), black oak (Quercus kelloggii), big leaf maple (Acer macrophyllum), California buckeye (Aesculus californica), Douglas fir (Pseudotsuga menziesii) and coast redwood (Sequoia sempervirens). 3. No excavation shall occur within 10 feet of tree #45 for the sport court. 4. Contractor shall tunnel under roots of trees #21, 29, 45 and 74 for drainage where drain lines are proposed under tree canopies. No roots measuring 2 inches or larger shall be cut to install drains. Roots_ measuring less than two inches may be cut with a sharp pruning tool. 5. Tree #18 is shown to be retained but is in the same location as a drain. This shall be clarified on the final plans. Page 2 of 2 15211 Bellecourt Dr. ARBORIST REPORT APN 510 -03 -012 Owner: Labio Community Development Department City of Saratoga 13777 Fruitvale Avenue Saratoga, California 95070 Application 07 -160 March 28, 2007 Prepared by Kate Bear, City Arborist Phone (408) 868 -1276 SUMMARY The property owner of 15211 Belle Court has submitted revised plans to the city to demolish their home and build a new single family home on the property. They have relocated the house approximately eight feet to the north from the previous position on the lot in order to preserve trees. The owners have hired Deborah Ellis, consulting arborist, and W. Jeffrey Heid, landscape architect to assist them with the project and ensure protection of the retained trees. A total of 86 trees protected by City Ordinance 15 -050 were inventoried for this project. The owners propose to remove 32 trees, including one that is on the neighbor's property. Of the 54 trees to be retained, the project potentially impacts trees 15 trees and a tree protection bond of $73,750 will be required. This bond amount may change with future design changes. The Tree Inventory Table for the project has been revised and this Table should be included in the final plans for the project. A map showing fence locations is attached to this report and should be incorporated into the final plan set. INTRODUCTION A total of 86 trees protected by City Ordinance 15 -050 were inventoried for this project. They include 14 Douglas firs (#1 10, 12, 21, 39 and 42), 2 Eucalyptus #20 and 71), 1 green wattle #19), 1 London plane #37), one Monterey pine #26), 26 redwoods #11, 13, 15, 16, 27 30, 32, 38, 40, 41, 43, 46, 48, 49, 51, 52, 54 58, 73, 76, 84), 15 Deodar cedar #14, 17, 18, 34, 36, 74, 75, 77 83, and 85), 18 coast live oaks #25, 44, 45, 47, 59 70, 72 and 86), 5 Canary Island pines #24, 31, 33, 35, and 50), and 3 cedars #22, 23 and 53). Each tree has been marked with a numbered aluminum tag for ease of identification. Data for each inventoried tree is compiled in a revised Tree Inventory Table at the end of this report. Revisions reflect changes in the plans and corrections in appraisal values of trees. The revised Tree Inventory Table attached to this report should be the one included in the final set of building plans. Plans reviewed for this report include Sheet A -0, Cover Sheet, Sheets A0 -1 and A0 -2, Arborist Report, 41110 Sheet A2, Demolition and Existing Conditions and Sheet A3 New Site Plan, dated February 10, 2007 by Memarie Associates, Inc. Also reviewed again were Sheet T1 Topographic Survey, dated April 19, 2006, Sheets C -1 and C -2 Cover Sheet and Conceptual Drainage Plan by SMP Civil Engineers, dated October 12, 2006 and Sheet L -1, Landscape Concept Plan, dated February 7, 2007 by W. Jeffrey Heid. Page 1 of 5 15211 Belle Court Included with the revised plans is a letter from Memarie Associates, Inc. dated February 27, 2007 responding to the preliminary arborist report. SITE OBSERVATIONS, PLAN REVIEW AND TECHNICAL DISCUSSION Tree survey data Trees #58, 63 74 and 81 86 have not yet been surveyed and included on the topographic survey in the revised plans. This should be done prior to submitting the plans to the building division. Removals The plans should be reconciled so that the total number of trees proposed for removal is the same throughout. The letter from Memarie Associates, Inc. states that 23 trees are proposed for removal, but the count of trees to be removed on the landscape plan and the demo plan adds up to 31 or 32 (depending on whether acacia #19 is included). Trees proposed for removal include #8, 9, 19, 20, 22 25, 26, 31 33, 35, 36, 44, 45, 48 53, 56, 57, 59, 66, 67, 71, 73, 81, 83 and 86. Sheet A -2, the Demo Plan, does not clearly show which trees are to be removed in that not all of the trees have a canopy shown on the plan designating whether they will be retained or removed. For purposes of this report I will consider that 31 trees are proposed for removal, down from 54. Tree #19 appears to be on the neighbor's property according to the topographic survey (Sheet C -2) and they would need to approve of its removal in writing prior to taking it. down. I recommend designating retained and removed trees in the same manner as on the landscape concept plan by drawing an "x" through proposed removals. Trees designated to be removed should be clearly marked and included in the new site plan, the drainage plan and the grading plan so the information can be reviewed for impacts to trees. Nine trees #8, 9, 19, 20, 36, 53, 56, 57 and 71) are in poor health, have poor structure or crowd trees that are more desirable. It would be appropriate to remove these trees. Tree #19 will need approval from the neighbors. Nine trees must be removed to construct the house and driveway as proposed. They include #26, 31 33, 22 25 and 86. Of the trees to be removed a large redwood #32) is included. The redesign enables the owners to retain tree #29, a redwood of the same size as tree #32 and with better structure, a second redwood that is medium sized, and a deodar cedar tree. The house has been relocated farther from trees #29, 30 and 34 which were previously designated for removal and can be retained. Removal of these nine trees is therefore acceptable. The sport court requires the removal of 12.trees as currently designed. They include #44, 45, 48 53, 59, 66, 67 and 73. Oak tree #45 and redwood #73 are a very nice specimens and I recommend retaining at least one of them. The oak is outside of the court and it could be relocated somewhat farther from this tree in order to preserve it. Consideration should also be given to a smaller court or reorienting or relocating it on the property. Trees #81 and 83 are also proposed for removal and could probably be retained with the proposed design. It is not clear why they are suggested to be removed. Page 2 of 5 15211 Belle Court Trees that are approved for removal will require replacement trees to provide screening from neighboring properties and mitigate removal of trees. Replacement values for trees can be found at the bottom of the Tree Inventory Table. The proposed removals have a total appraised value of $119,190. I recommend planting sufficient trees to meet the screening requirements of the property, and using a mix of natives and non native species. Replacement trees should equal a minimum of $30,000 in value. Excavation, trenching, grading and drainage Excavation for the house and foundation should stay a minimum of 15 feet from the trunk of redwood #29. A proposed retaining wall around the house will impact a number of trees on the property. Although there is a difference in grade between the level of the house and the yard, the retaining wall appears to go right through some of the trees on the south side of the house. This should be clarified on the final plans. Drainage around the house should be redirected to remain outside the canopies of trees. Currently it is designed to go through locations where trees #18, 29, 30 and 34 grow and is very close to tree #21. It would be better to relocate the drain line closer to the house or farther from the house and closer to the wall. Bond Per City Ordinance 15- 50.080, a bond amount of $73,750, which is equal to 100% of the total appraised value the trees potentially impacted by construction, is required. This amount includes trees #1 7, 18, 21, 34, 43, 54, 55, 58, and 74. Appraisal values are calculated according to the Guide for Plant Appraisal, 9` Edition, published by the International Society of Arboriculture (ISA), 2000. RECOMMENDATIONS 1. This report, including the attached Tree Inventory Table and map showing locations for protective fencing, shall be incorporated into the set of final building plans. The preliminary report dated December 22, 2006 does not need to be included in the final plan set. 2. Tree protective fencing shall be established prior to any grading or the arrival of construction equipment or materials on site. It shall be comprised of six -foot high chain link fencing mounted on eight -foot tall, two -inch diameter galvanized posts, driven 24 inches into the ground and spaced no more than 10 feet apart. Once established, the fencing must remain undisturbed and be maintained throughout the construction process until final inspection. 3. Owner shall provide a tree protection bond in the amount of $73,750 prior to obtaining building division permits. 4. Owner shall plant replacement trees and screening shrubs to mitigate the removal of trees for the project. A replacement value of $30,000 in replacement trees and screening shrubs is recommended. Ten of the trees shall be from the following list of natives: coast live oak (Quercus agrifolia), valley oak (Quercus lobata), blue oak (Quercus douglasiana), black oak (Quercus kelloggii), big leaf maple (Acer macrophyllum), California buckeye (Aesculus californica), Douglas fir (Pseudotsuga menziesii) and coast redwood (Sequoia sempervirens). Page 3 of 5 15211 Belle Court 5. Trees #58, 63 74 and 81 86 shall be surveyed and added to the plans. 6. Any grading or trenching under a tree's canopy shall be approved by the city arborist prior to performing work. If approved, it shall be done manually using shovels. Any roots measuring two inches or larger shall be retained and tunneled under; roots measuring less than two inches may be cut with a sharp pruning instrument. 7. Unless otherwise approved, all construction activities must be conducted outside the designated fenced area (even after fencing is removed). These activities include, but are not necessarily limited to, the following: demolition, grading, trenching, equipment cleaning, stockpiling and dumping materials (including soil fill), and equipment/vehicle operation and parking. 8. Plans shall show locations for all utilities including electrical, drainage, water, sewer and gas lines. The drainage around the house shall be redirected to remain as far from trees #18, 21, 29, 30 and. 34 as possible. 9. The retaining wall around the house shall use pier footings rather than a continuous foundation. Holes for the footings shall be hand dug for the first three feet if they are under a tree's canopy. 10. Any approved grading or trenching beneath the trees' canopies shall be manually performed using shovels. 11. A landscape plan separate from the site plan should be submitted for review to evaluate impacts to trees. 12. Design the landscape plans to show the following: a. Design irrigation so that it does not spray trunks of trees. Locate valve boxes and controllers outside of drip lines of tree canopies. b. Select plants with similar water requirements to the trees under which they will be placed. c. Design lawns so that there is room between them and the trunk of any tree; confine lawn areas to the outside 20% of the area under the tree canopy. d. If oaks are included in the landscape design, plant only drought tolerant plants compatible with oaks under the outer 20% of the canopy. Do not include lawn within the drip line of any oak tree on the property. I recommend placing mulch under the canopy instead of a lawn. e. Design topdressings so that stones or mulch remain at least one foot from the trunks of retained trees and 6 inches from the trunks of new trees. f. Do not allow tilling or stripping of the topsoil beneath the trees' canopies, including for weed control. g. Establish bender board or other edging material proposed beneath tree canopies on top of existing soil grade (such as by using stakes). 13. Any pruning of trees on site must be performed under the supervision of an ISA Certified Abborist and according to ISA standards. 14. Trees shall be watered every three weeks during the dry summer months or more often as necessary to ensure their continued good health. Water using a soaker hose or drip line midway Page 4 of 5 15211 Belle Court between the trunk and the edge of the canopy. Use enough water so that the soil is moist to a depth of one foot deep. Attachment: Revised Tree Inventory Table dated 3 -26 -07 Map Showing Tree Locations and Protective Fencing Page 5 of 5 Address: 15211 Belle Court TREE INVENTORY TABLE TREE NO. TREE NAME 0 N 00 b 3 CA CLC Pr U 1 7 8 9 10 11 12 13 1 15 16 17 Douglas fir Pseudotsuga menziesii Douglas fir Pseudotsuga menziesii Douglas fir Pseudotsu a menziesii Douglas fir Pseudotsuga menziesii Douglas fir Pseudotsuga menziesii Douglas fir Pseudotsuga menziesii Douglas fir Pseudotsuga menziesii Douglas fir Pseudotsuga menziesii Douglas fir Pseudotsuga menziesii Redwood Sequoia sempervirens Douglas fir Pseudotsuga menziesii Redwood Seq uo is sempervirens Deodar cedar Cedrus deodara Redwood Sequoia sempervirens Redwood Sequoia sempervirens Deodar cedar Cedrus deodara 32 20 20 Douglas fir Pseudotsuga menziesii 26 20.5 21.5 17.5 15 27 20.5 11.5 27.5 24.5 16 13 14.5 12.5 40 30 50 50 50 50 35 25 45 45 25 50 35 35 15 15 25 75 50 75 75 75 75 75 25 50 75 75 75 75 25 100 100 50 25 25 50 50 50 50 50 25 50 50 75 50 100 100 50 Good Good Good Good Good Good Good Fair Fair Good Good 50 75 Good Good Fair Good Good Fair High High High Moderate High High Moderate Low Low High High High High Moderate High High Moderate 3 3 3 3 4 4 3 2 3 2 2 X X $3,600 $1,090 $1,810 $2,440 $1,900 $2,100 $1,350 III $340 $3,100 $2,280 $1,070 $5,200 $10,100 $1,630 $3,450 $4,270 $1,550 el March 26, 2007 IV TREE NO. TREE NAME P. H 1. a c., a °b H c7 b N U p w II c b 3 p II y x .8 II o 0 o 3 U 0 ti cn .fl U o $2,630 18 Deodar cedar Cedrus deodara 15.5 35 50 50 Fair Moderate 2 19 Green wattle Acacia decurrens 18 45 25 25 Fair Low 2 X X $360 e Eucalyptus Eucalyptus rudis 16 30 50 50 Fair Moderate 2 X $1,000 Douglas fir Pseudotsuga menziesii 35.5 60 75 75 Good High 2 $7,800 22 Cedar Calocedrus decurrens 12 15 50 25 Fair Moderate 4 X $1,110 Cedar Calocedrus decurrens 18.5 30 50 50 Good Moderate 4 X $3,470 0 23 24 Canary Island pine Pinus canariensis 24 35 75 50 Good High 3 X $9,300 25 Coast live oak Quercus agrifolia 11.5 20 75 50 Good Moderate 1 X $3,060 26 Monterey pine Pinus radiata 35.5 60 75 50 Good Moderate 1 X $4,560 27 Redwood Sequoia sempervirens 19 35 75 20 Good High 5 $3,510 Redwood Sequoia sempervirens 32.5 50 75 75 Good High 5 $15,400 29 Redwood Sequoia sempervirens 42.5 50 75 75 Good High 2 $23,700 30 Redwood Sequoia sempervirens 15.5 25 75 75 Good High 2 $2,850 31 Canary Island pine Pinus canariensis 21.5 30 75 50 Good Moderate 2 X $4,850 32 Redwood Sequoia sempervirens 43.5 50 75 75 Good High 2 X $19,100 33 Canary Island pine Pinus canariensis 27 40 75 50 Good High 1 X $8,800 34 Deodar cedar Cedrus deodara 23 35 75 50 Good Moderate 1 $6,400 Address: 15211 Belle Court TREE INVENTORY TABLE March 26, 2007 TREE INVENTORY TABLE TREE NO. TREE NAME 0 0 0 0 0 Canary Island pine 35 Pinus canariensis 36 Deodar cedar Cedrus deodara 37 38 London plane Platanus acerifolia Redwood Sequoia sempervirens Douglas fir 39 Pseudotsuga menziesii 40 41 43 44 45 47 48 51 Redwood Sequoia sempervirens Redwood Sequoia sempervirens Douglas fir Pseudotsuga menziesii Redwood Sequoia sempervirens Coast live oak Quercus a rifolia Coast live oak Quercus agrifolia Redwood Sequoia sempervirens Coast live oak Quercus a rifolia Redwood Sequoia sempervirens Redwood Sequoia sempervirens Stone pine Pinus pinea Redwood Sequoia sempervirens 20.5 11.5 13 44.5 29.5 28.5 11 31 11.5, 7.5 26 15, 29.5 9 11, 14 17.5 30 13, 13.5 35 25 25 60 50_ 60 25 60 15 30 50 35 25 30 40 50 35 75 50 75 100 75 75 75 75 75 75 75 75 75 75 50 75 75 50 50 50 50 75 75 75 75 75 75 50 50 75 50 50 50 50 Good Fair Good Good Good Good Good Good Good Good Good Good Good Good Good Good Good High Low High High High High High High High High High High High High High High High 3 3 2 2 5 5 5 5 5 5 5 5 5 5 X X X X X X $4,410 $1,400 $1,630 $26,300 $7,500 $12,600 $1,960 III $8,300 $850 $3,310 $12,200 $11,300 $1,840 $2,600 $2,410 $9,400 $3,910 40 Address: 15211 Belle Court March 26, 2007 TREE NO. TREE NAME 0 0 0 Y 0 0 -4 3 u O Redwood Sequoia sempervirens Cedar 53 Calocedrus decurrens Redwood 54 Sequoia sempervirens Redwood 55 Sequoia sempervirens Redwood Sequoia sempervirens Redwood Sequoia sempervirens Redwood Sequoia sempervirens Coast live oak 59 Quercus agrifolia Coast live oak 60 Quercus a rifolia Coast live oak 61 Quercus agrifolia Coast live oak Quercus agrifolia Coast live oak Quercus agrifolia Coast live oak Quercus agrifolia Coast live oak 65 Quercus agrifolia Coast live oak 66 Quercus agrifolia Coast live oak 67 Quercus agrifolia Coast live oak 10 68 Quercus agrifolia 12.5 10.5 21.5 18.5 14 19 11 5.5, 10.5 13 12 4, 11 7.5, 9 6.5 16.5 13.5 10 7 15 15 40 35 20 30 25 20 25 30 25 35 10 35 35 25 15 50 25 75 75 25 25 75 25 25 75 75 75 75 75 75 75 75 50 50 75 75 25 25 25 75 25 75 50 25 50 25 75 75 50 Good Fair Good Good Fair Fair Good Good Fair Good Good Good Good Good Good Good Good High Low High High Low Low High High Moderate High High High Moderate High High High High 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 X X X X X X X X X X X X X $1,320 $540 $6,900 $5,100 $520 $940 $980 $820 $620 $2,390 $1,130 $600 $420 $3,790 $3,840 $1,690 $600 Address: 15211 Belle Court TREE INVENTORY TABLE March 26, 2007 TREE INVENTORY TABLE TREE NO. TREE NAME 0 0 0 U 0) 0 0 0 .0 II 0 r-. 0 0 cn N Coast live oak Quercus agrifolia 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 Coast live oak Quercus agrifolia Eucalyptus Eucalyptus rudis Coast live oak Quercus a rifolia Redwood Sequoia sempervirens Deodar cedar Cedrus deodara Deodar cedar Cedrus deodara Redwood Sequoia sempervirens Deodar cedar. Cedrus deodara Deodar cedar Cedrus deodara Deodar cedar Cedrus deodara Deodar cedar Cedrus deodara Deodar cedar Cedrus deodara_ Deodar cedar Cedrus deodara Deodar cedar Cedrus deodara Redwood Sequoia sempervirens 7.5 13 24 27.5, 13, 17 22 23 13.5, 16.5 21.5 25.5 15.5 22 14 24 12.5 17 15 30 40 50 40 35 45 15 45 50 35 40 30 35 20. 25 75 75 75 75 75 50 50 100 75 50 50 50 50 50 50 50 50 50 25 50 75 50 25 100 75 50 75 75 75 25 50 25 Good Good Poor Good Good Good Good Good Good Good Good Good Good Fair Good Fair High High Remove High High High Moderate High Moderate Moderate Moderate Moderate Moderate Moderate Moderate Moderate 5 5 5 5 5 5 3 3 5 X X X X X X X X? $680 $2,010 $0 $15,800 $7,200 $5,100 $1,390 $1,080 $6,800 $4,210 $1,970 $3,930 $1,620 $2,800 $1,040 $1,140 Address: 15211 Belle Court March 26, 2007 TREE NO. TREE NAME 0 0 o N 4-- o 3 0 II 0 0 0 0 II w dD 0 0 E 00 6 w 6 3 H 0 o a a O a. Deodar cedar Cedrus deodara 85 86 Coast live oak Quercus a rifolia 12.5 5, 6.5 25 25 25 100 50 50 Fair Good Moderate High 5 5 X X? $780 $970 Total Appraised Value Address: 15211 Belle Court TREE. INVENTORY TABLE Replacement Tree Values 15 gallon $150 24 inch box $500 36 inch box $1,500 48 inch box $5,000 52 inch box 7,000 72 inch box $15,000 Should any tree listed above become damaged owner will be required to repair the damage. Should any tree listed above be removed owner will be required to replace that tree with trees equal in value to its assessed value. March 26, 2007 1 1 1 15211 Belle Court LEGEND Tree Protective Fencing Tree Canopy 65 63 Will 69 68 62 64 g' 1 A, 4 v 7 66> 37 48 1.',''',/^\ r r 75 'rk 78 76r/s? 77 I r 82 t 33 4 7 1 i '18 LAI .7 i /1 1 ,1 50 4 Ili 45 IIt 1 Y Cr i 4 A 1 i 's 44 —,.4— =-7,,t ti ig-i;. ...)F.....e N. 1 1 I ..t7 1 74' ;581-57 55 V r I ri i) 2 y w 4 41 ,,.1. .1 28 27. •s, 1 _7-7.. 38 1 r 1 r qt--., s1/4. 39 9 „v. ri +TT 7 .t.!' f .......-.::-f-.7-`7., 111 a 24. V i Al N/ It 15 14 2 /frifi I I I SY 4 I I f 4 3 !),7. 101 111 i /s, I g 9.d-n- I 1 I p 1. V 1-A- 4.0 7--r ATTACHEMENT 3 April 15, 2007 Dear Joy Jeng, I am planning to rebuild the house on 15211 Bellecourt, which is close to your home. As part of the process, the Planning Commission of the City of Saratoga has asked me to go over the project plans with you. This is an opportunity for you to review the project plans with me and voice any concerns directly. Please contact me (cell: 650- 224 -5441, home: 408 -564 -4513) so that we can set a time to meet. Through this process, I had the pleasant opportunity to meet our neighbors and discuss any issues they might have had. All of the neighbors that I have met (listed below) were quite positive and have approved the project plan. David Yang (15234 Bellecourt) Susie and Craig Nicholson (15235 Bellecourt) Oscar Bakhtiari (15181 Bellecourt) Heather and Charles Goodman (15256 Bellecourt) Kathy and Robert Maxfield (15261 Bellecourt) Rick Vierra (15180 Pepper Lane) Ursula and Helmut Moessner (15200 Pepper Lane) Julie and Mike Michaels (15230 Pepper Lane) Gail and Jim Barton (15260 Pepper Lane) Sasan Teymourie and Romina Davarpanah (19730 Saratoga Los Gatos Rd) I am looking forward to meeting with you soon. Thank you. Wilburt Juan Labio Owner of 15211 Bellecourt Date: PROJECT ADDRESS: 1 5 Btu tLou Applicant Name: Sa+o City of Saratoga City of Saratoga Neighbor Notification Form W∎tbu4-{ 3 c., L t Application Number: O'7 Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. L 'JMy signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. _My signature below certifies the following:I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): Neighbor Name: 6/3-1-,77.2 Neighbor Address: 1 81 at It co..)v-' Signature c -Printed: Neighbor Phone #7.4-0 59S 39 Planning Department Date: -*Fr -01- PROJECT ADDRESS: 15111 1.. ,o Applicant Name: W;113%1 Jucn 1-ge; Application Number: Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. My signature below certifies the following: I have reviewed the project plans; I Neighbor Address: 15235 Buie covr1 Sc.rato j c t CA My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): Neighbor Name: �jv5 6 4, GzAt, IJl(k{oL- o tJ Signature: Printed: City of Saratoga Neighbor Notification Form Neighbor Phone 9 9 3 54- S v0 q City of Saratoga Planning Department Date: PROJECT ADDRESS: 15 I1� dJ1�. Applicant Name: W \1b JW'^ Application Number: 0 bb Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. Vi My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. _—My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): Neighbor Name: Neighbor Address: 1.72. kcv 0,, -q1C5Ci j CA Neighbor Phone Signature:. City of Saratoga City of Saratoga Neighbor. Notification Form 1Q, 44 —>s Printed: Planning Department Date: PROJECT ADDRESS: 1 514 Ate.0 A Applicant Name: l>,1 Mort Sve" 1_4,17 to Application Number: 01 1 t b Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a 1 ter date during the actual public review and appeal periods. M y signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. f IM signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): Neighbor Name: Rick \i ola C. Neighbor Address: ISt20 fLct Signature: Printed: City of Saratoga Neighbor Notification Form R's ck V; f" Neighbor Phone 458 3Cif 1 City of Saratoga Planning Department Date: PROJECT ADDRESS: 151-1l 3e 11tcc�Nt Applicant Name: W,\b stt.4) Lib; u City of Saratoga Neighbor Notification Form Application Number. O 14 a D Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. M My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. L_My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): or Name: vk k QS V C Neighbor 41 e m Neighbor Address: 15 i-co p c P P z c i Sa rah LP Signature: Neighbor Phone O 3 5 t I 1362. rnncea +16641citi kDessv)ef 411 City of Saratoga Planning Department Applicant Name: 2y.La City of Saratoga Neighbor Notification Form Date: J 4 I 0 PROTECT ADDRESS: 15 elltcv,$ Application Number: O 1 1 Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. K y signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. —My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): Neighbor Name: G L Neighbor Address: 5 LLC 50. Neighbor Phone 4°S b Signature: Printed: &A City of Saratoga Planning Department Date: PROJECT ADDRESS: 15 3et\t Applicant Name: City of Saratoga rtsci n Neighbor Notification Form W;10trA Jvdv\ tx.tP Application Number. 1 ba Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. C My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): Neighbor Name: 1 G Neighbor Address: 15') o Pe..ppe- V.ceNz Sctr a4 Ct- Signature: Printed: City of Saratoga Neighbor Phone 2 6 Planning Department Date: PROJECT ADDRESS: 15 x- 11 P. 1k_co,x+ Applicant Name: UlilboA LAL °4' Application Number: 01- 1 b b Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. I IM signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): Neighbor Name: Pci1 °j Yoh `d Neighbor Address: j 5234 %elitcouk SGr-c o CA Signature: Printed: City of Saratoga Neighbor Notification Form Neighbor Phone ;9 (0---\ n° City of Saratoga Planning Department Date: PROJECT ADDRESS: A 5111 Be.tict,ozr Applicant Name: w Juc" Application Number: 01-10 Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. l My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. My signature below certifies the following: I, have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been .addressed. My concerns are the. following (please attach additional sheets if necessary): Neighbor Name: C (44 L t S Neighbor Address: 5 LA 4 1-5a0.0 DeIkwori S c d C Signature: City of Saratoga City of Saratoga Neighbor Notification Form Neighbor Phone Printed: 4 3 7 1 S vk'7 Planning Department 411 Date: PROJECT ADDRESS: 152,11 ►1e.:100A Applicant Name: Vjilbori Application Number: 0 Staff and the Planning Commission prefer that neighbors take this opportunity to express any concerns or issues they may have directly to the applicant. Please ensure the signature on this document is representative of all residents residing on your property. Regardless of the opinion expressed below, you reserve the right to amend your opinion at a later date during the actual public review and appeal periods. y signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I do NOT have any concerns or issues which need to be address by the applicant prior to the City's public hearing on the proposed project. My signature below certifies the following: I have reviewed the project plans; I understand the scope of work; and I have issues or concerns, which after discussion with the applicant, have not been addressed. My concerns are the following (please attach additional sheets if necessary): Neighbor Name: Neighbor Address: City of Saratoga City of Saratoga Neighbor Notification Form So. Sa. h I e-7 ovYJ a R o Nt oA,, .rrfL6 tk q 3 o S 2HTQV -A L-o SCr'db1 ,C 1c9-4 CA 9 S0 Neighbor Phone &DV 3 18 I Z Signature: Printed: Planning Department ATTACHEMENT 4 Date: April 14, 2007 To the Planning Department of City of Saratoga: I hereby grant permission to Wilburt Juan Labio (owner of 15211 Bellecourt) to remove the green wattle tree numbered as tree #19 in the arborist report (application #07 -160). Neighbor Name: Oscar Bakhtiari Neighbor Address: 4-5 Signature: Saratoga, CA ATTACHEMENT 5 June 08, 07 Green Buliding Strategies Mr. Mrs. Labio residence 15211 Bell Court Saratoga, CA 95070 JUN 0 8 2007 CITY OF SARATOGA COMMUNITY DEVELOPMENT 1- Tree preservation reduces landscaping and future energy costs and helps provide winter break or summer shades. Additional landscaping improves the environment even more: One tree can filter 60 Ibs. of pollutants from the air each year. 2- New toilets have redesigned bowls an tanks that use less water, but function more efficiently than first generation low -flow models. Some use pumps for supplementary water pressure. 3- Advance shower and sink faucet aerators provide the same flow regardless of pressure to reduce water use the energy required to heat it. 4- Recycled plastic lumber and wood composite materials reduce reliance on Chemically treated lumber and durable hardwood for decks, porches trims and fencing. 5- The energy efficiency of refrigerators and freezers has tripled over the last three decades because they have more insulation, advanced compressors, better door seals and more accurate temperature controls. 6- Front loading washer use about 40% less water and half the energy of conventional models. Energy Star -rated appliances save an average of 30 percent over standard models. 7- Incorporating passive solar design features like large south facing windows helps heat the heat the home in the winter and allows for increased natural day lighting. 8- Energy efficient windows incorporating advanced technologies like low 4111 emittance (low -E) glass coating, gas fillers between layers, and composite framing materials keep heat inside in the winter and outside in the summer. Selecting more efficient, correctly sized heating, cooling and water heating equipment save money. 10- Foundation should be as well insulated as the living space walls for efficient home energy. Use and enhanced comfort, particularly in the basement. 1 Orient standard board (OSB) is an engineered wood product that does not require large trees for its manufacture. It is resource efficient and enhances durability and is used to sheathe roofs, floors and walls. 12- Stucco on exterior walls save money on insulation and maintenance. Stucco is termite and water resistance. 13- Covered entries at exterior doors helps to prevent water intrusion, reducing maintance and enhancing durability. 14- Natural wood flooring, flooring choices include low -VOC (volatile organic compounds) carpets for better indoor quality. ATTACHEMENT 6 I, Denise Kaspar being duly sworn, deposes and says: that I am a citizen of the United States, over the age of 18 years; that acting for the City of Saratoga Planning Commission on the 18th day of June 2007, that I deposited 44 notices in the United States Post Office, a NOTICE OF HEARING, a copy of which is attached hereto, with postage thereon prepaid, addressed to the following persons at the addresses shown, to -wit: (See list attached hereto and made part hereof) that said persons are the owners of said property who are entitled to a Notice of Hearing pursuant to Section 15- 45.060(b) of the Zoning Ordinance of the City of Saratoga in that said persons and their addresses are those shown on the most recent equalized roll of the Assessor of the County of Santa Clara as being owners of property within 500 feet of the property described as: Address: 15211 Bellecourt Drive APN: 510 -03 -012 that on said day there was regular communication by United States Mail to the addresses shown above. AFFIDAVIT OF MAILING NOTICES Denise Kaspar Advanced Listing Services June 14, 2007 500' Ownership Listing Prepared for: 510 -03 -012 LABIO FAMILY TRUST 15211 BELLECOURT DRIVE ARATOGA CA 95070 397 -19 -004 WILLIAM T TSENG JR CURRENT OWNER [9751 GLEN BRAE DR ARATOGA CA 95070 -5015 197 -19 -014 3IOVANNI S REYES BRIGNOLO )R CURRENT OWNER 19645 SARATOGA LOS GATOS RD ;ARATOGA CA 95070 -6436 ;97 -19 -017 JICTOR E MAXINE TINSLEY )R CURRENT OWNER 9699 SARATOGA LOS GATOS RD ARATOGA CA 95070 -6436 ;97 -19 -036 CONY YU )R CURRENT OWNER 5159 ALONDRA LN ARATOGA CA 95070 -6446 .10 -01 -032 iRIC LISA WARMENHOVEN )R CURRENT OWNER 9852 PARK DR ARATOGA CA 95070 -6444 10 -01 -035 RA.B REGINA OLDHAM )R CURRENT OWNER 9861 ROBIN WAY ARATOGA CA 95070 -6428 10 -03 -001 ANNIE WU )R CURRENT OWNER 5310 PEPPER LN. ARATOGA CA 95070 -6427 10 -03 -004 _OBERT JULIANNE MICHAELS )R CURRENT OWNER 5230 PEPPER LN ARATOGA CA 95070 -6461 397 -19 -005 MIKE G CINDY LEONARDI 21423 SARATOGA HILLS RD SARATOGA CA 95070 -5377 397 -19 -015 JOHN LILI DILLON OR CURRENT OWNER 19661 SARATOGA LOS GATOS RD SARATOGA CA 95070 -6436 397 -19 -018 RONALD D PATRICIA INMAN OR CURRENT OWNER 19711 SARATOGA LOS GATOS RD SARATOGA CA 95070 -6436 510 -01 -025 JEAN C KLEIN OR CURRENT OWNER 15121 PEPPER LN SARATOGA CA 95070 -6423 510 -01 -033 MYRA REINHARD OR CURRENT OWNER 15185 PEPPER LN SARATOGA CA 95070 -6424 510 -02 -008 BYRON J LYNDA ANDERSON OR CURRENT OWNER 15281 PEPPER LN SARATOGA CA 95070 -6425 510 -03 -002 CHARLES BARBARA BOCKS OR CURRENT OWNER 15290 PEPPER LN SARATOGA CA 95070 -6461 510 -03 -005 HELMUT A URSULA MOESSNER OR CURRENT OWNER 15200 PEPPER LN SARATOGA CA 95070 -6461 397 -19 -013. YOUNG H KYUNGJA AHN OR CURRENT OWNER 19615 SARATOGA LOS GATOS RD SARATOGA CA 95070 -6436 397 -19 -016 SIDNEY T MARCIA KAUFMANN OR CURRENT OWNER 19677 SARATOGA LOS GATOS RD SARATOGA CA 95070 -6436 397 -19 -028 GARY P DANA KENNEDY OR CURRENT OWNER 15155 ALONDRA LN SARATOGA CA 95070 -6446 510 -01 -026 JAMES A PARDEN OR CURRENT OWNER 15141 PEPPER LN SARATOGA CA 95070 -6423 510 -01 -034 DOUGLAS MICHELE HELMUTH OR CURRENT OWNER 19831 ROBIN WAY SARATOGA CA 95070 -6428 510 -02 -009 RICHARD E BOCKS PO BOX 2130 SUNNYVALE CA 94087 -0130 510 -03 -003 JAMES B GAIL BARTON OR CURRENT OWNER 15260 PEPPER LN SARATOGA CA 95070 -6461 510 -03 -006 RICHARD D VIERRA OR CURRENT OWNER 15180 PEPPER LN SARATOGA CA 95070 -6450 410 -03 -007 DAVID M AMY WILLIAMS OR CURRENT OWNER PEPPER LN TOGA CA 95070 -6450 510 -03 -011 OSCAR SORAIA BAKHTIARI OR CURRENT OWNER 15181 BELLECOURT AVE SARATOGA CA 95070 -6406 510 -03 -014 ROBERT MAXFIELD 12930 SARATOGA AVE B3 SARATOGA CA 95070 -4661 510 -03 -019 SASAN TEYMOURI DR CURRENT OWNER 19730 SARATOGA LOS GATOS RD SARATOGA CA 95070 -6449 510 -05 -003 7-HARLES F HEATHER GOODMAN DR CURRENT OWNER 15256 BELLECOURT AVE iA�.C1TOGA CA 95070 -6407 510 -05 -029 rUDY KENNETH HUI DR CURRENT OWNER 19634 SARATOGA LOS GATOS RD SARATOGA CA 95070 -6437 kdvanced Listing Services ?.O. Box 2593 Dana Point CA 92624 510 -03 -008 JAMES W PAMELA FRANKOLA OR CURRENT OWNER 15140 PEPPER LN SARATOGA CA 95070 -6450 510 -03 -012 LABIO FAMILY TRUST 19721 PARKVIEW CT CUPERTINO CA 95014 -0621 510 -03 -015 RICHARD G WHITE OR CURRENT OWNER 15285 BELLECOURT AVE SARATOGA CA 95070 -6406 510 -05 -001 DMITRIY N TANYA VASILEV OR CURRENT OWNER 15310 BELLECOURT AVE SARATOGA CA 95070 -6407 510 -05 -004 DAVID D JENNIFER YANG OR CURRENT OWNER 15234 BELLECOURT AVE SARATOGA CA 95070 -6407 510 -05 -030 NIX FAMILY OR CURRENT OWNER 19600 SARATOGA LOS GATOS RD SARATOGA CA 95070 -6437 510 -03 -009 JAMES ELEANOR PERAZZO PO BOX 2222 SARATOGA CA 95070 -0222 510 -03 -013 CRAIG SUSIE NICHOLSON OR CURRENT OWNER 15235 BELLECOURT AVE SARATOGA CA 95070 -6406 510 -03 -016 FRIEDA MCKENZIE OR CURRENT OWNER 15311 BELLECOURT AVE SARATOGA CA 95070 -6466 510 -05 -002 JAMES A SONJA PEDICINI OR CURRENT OWNER 15280 BELLECOURT AVE SARATOGA CA 95070 -6407 510 -05 -005 CHYI -RONG TZUU -CHYI JENG OR CURRENT OWNER 15214 BELLECOURT AVE SARATOGA CA 95070 -6407 City of Saratoga Attn: HEATHER BRADLEY 13777 Fruitvale Ave Saratoga CA 95070 ATTACHEMENT 7 OM,__ 00 00 r as 0 Ol ,0 it e N N N rl N B Y A9 d1- pp m i n v m g O O p 11; Q Ll O°- O O c 1 LL LL J IC W r N lu0 LL LL a' 0 r AA ww 4) IL0 1--, mm .13,T) ii 4 Q= as JJ S �LAZ 8'18' r rrrrr w 0 W W ww ww 821888 NNNNNN 8 a OO L ‘4„,,..-k, iiiii:',.00!'''',$. 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