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1 SPECIAL MEETING –5:30 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER – 5:30 P.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code
54954.2, the agenda for this meeting was properly posted on September 11, 2009) COMMUNICATIONS FROM PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be
allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items.
However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications – Council Direction to Staff Instruction to Staff
regarding actions on current Oral Communications. CLOSED SESSION– 5:30 P.M. –ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. ANNOUNCEMENT OF CLOSED SESSION CONFERENCE WITH LEGAL
COUNSEL – Existing Litigation (1 case) Government Code Section 54956.9 (a)): Singer vs. Saratoga et al (Santa Clara County Superior Court Case No. 1-08-CV-113570) CONFERENCE WITH LEGAL
COUNSEL – Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9 (b) (2 potential cases) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov’t
Code Section 54956.8): (2 cases) Property: APN No. 503-48-014 and 517-32-001 Property: APN No. 389-29-008 AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL SEPTEMBER 16, 2009
2 Agency Negotiator: Dave Anderson, City Manager and John Cherbone, Public Works Director ADJOURNED TO CLOSED SESSION OPEN SESSION – 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM – 13777
FRUITVALE AVENUE. CALL JOINT MEETING TO ORDER – 6:00 P.M. 1. Joint Meeting with the West Valley College Board of Trustees Recommended Action: Informational only. ADJOURNMENT In accordance
with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of
the Community Development Department Director at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting
of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at
the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II] Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council for the City of Saratoga was posted on September 11, 2009, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at
that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 11th day of September 2009 at Saratoga, California. Ann Sullivan, CMC City Clerk
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code
54954.2, the agenda for this meeting was properly posted on September 11, 2009) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the
public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action
on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications -Council Direction to Staff Instruction
to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications
from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Recognition of Saratoga Little League Teams Recommended action: Present certificates. 2. Commendation Honoring Citizen Ray
Davis Recommended action: Present commendation. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL Wednesday, September 16, 2009 1
SPECIAL PRESENTATIONS 3. Launch of New City Website Recommended action: Presentation only, no action is necessary. CONSENT CALENDAR The Consent Calendar contains routine items of business.
Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time,
or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 4. City Council Minutes – September 2, 2009 Recommended
action: Approve minutes. 5. Treasurer’s Report for the Month Ended June 30, 2009 Recommended action: That the City Council accepts Treasurer’s Report for the Month Ended June 30, 2009
6. Review of Accounts Payable Registers Recommended action: That the City Council accepts the Check Registers for Accounts Payable cycles: August 27, 2009 September 03, 2009 7. Adopt
ordinance amending various sections of the City Code pertaining to land use. The amendments would clarify existing provisions regarding Health and Sanitation, Subdivisions, Zoning Regulations,
and Building Regulations and would adopt new provisions requiring Story Poles and setting Green Building standards. Recommended action: Waive the second reading and adopt the proposed
ordinance. 8. Saratoga Avenue Overlay and Rehabilitation Project ESPL-5332(014) – Award of Construction Contract. Recommended action: 1. Move to declare O’ Grady Paving, Inc. of Mountain
View to be the lowest responsible bidder on the project. 2. Move to award a construction contract to O’ Grady Paving, Inc. in the amount of $701,767.50 3. Move to authorize staff to
execute change orders to the contract up to $50,000. 9. Adoption of Ordinance Amending the Zoning Regulations related to City Code Article 15-65 (Non-Conforming Uses and Structures)
and City Code Sections 15-19.060, 15-12.090 and 15-17.080 Recommended action: Staff recommends the Council waive the Second Reading and adopt the Ordinance amending the Zoning Regulations
related to City Code Article 15-65 (Non-2
Conforming Uses and Structures) and City Code Sections 15-19.060, 15-12.090 and 15-17.080. 10. Motor Vehicle (MV) Resolution Restricting U-Turns on Fruitvale Avenue Recommended action:
Move to adopt MV Resolution restricting U-Turns on Fruitvale Avenue at the median opening in front ofWest Valley College. 11. Dedication of Wildwood Way Utility Easements Recommended
action: Authorize dedication of utility easements on Wildwood Way to San Jose Water Company and West Valley Sanitation District. PUBLIC HEARINGS 12. Zoning Ordinance Amendment to Create
Regulations for Tobacco Retailers Recommended action: Conduct a public hearing regarding the attached ordinance establishing a use permit requirement for tobacco retailers, introduce
and waive the first reading of the ordinance, and direct staff to place the ordinance on the consent calendar for adoption at the next regularly scheduled meeting of the City Council.
OLD BUSINESS 13. Records Management Program: Authorization to Proceed with Destruction of Certain City Records Recommended action: Direct staff to proceed with the destruction of records
listed in Exhibit A to Resolution 09-043 that was adopted by Council on July 15, 2009. 14. Revisions to Records Retention Policy Recommended action: Adopt Resolution amending City’s
Records Retention Schedule. 15. 2009 Fall Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. NEW BUSINESS 16. Advertising Policy and Ad Guidelines
with Contract Recommended action: Approve Advertising Policy and Advertising Guidelines with Contract. 17. Preparation of an ordinance establishing the City’s ability to issue administrative
citations for violations of the Saratoga City Code. Recommended action: Direct staff to prepare an ordinance comparable to the sample attached to this staff report that would establish
the City’s ability to issue administrative citations for violations of the Saratoga City Code. 3
18. Village Facade Improvement Program Amendments Recommended action: Accept report and approve the proposed Village Facade Improvement Program amendments. 19. Landscape Maintenance
and Beautification of Areas not served by the City’s Landscaping & Lighting Assessment District -LLA-1 Recommended action: Accept Report and provide direction to staff. 20. Action Minutes
Format Recommended action: Adopt Resolution establishing “Action Minutes” format for compiling legislative minutes for Saratoga City Council and Planning Commission meetings, and establishing
the video recordings of such meetings part of the official record. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Hakone Foundation Executive Committee Peninsula Division, League
of California Cities SSC Cities Association Board SCC Cities Association Selection Committee Valley Transportation Authority PAC West Valley Sanitation District West Valley Mayors and
Managers Association Council Finance Committee City School Ad-Hoc Vice Mayor Kathleen King Hakone Foundation Board West Valley Flood Control Zone & Watershed Advisory Committee SSC Cities
Association Executive Board SCC Cities Association – Joint Economic Development Policy Committee (JEDPC) City School Ad-Hoc Councilmember Jill Hunter Historical Foundation Library Joint
Powers Association Santa Clara County Valley Water District Commission Village AdHoc Councilmember Howard Miller Chamber of Commerce KSAR Santa Clara County Emergency Council West Valley
Solid Waste Joint Powers Association Council Finance Standing Committee 4
Councilmember Susie Nagpal ABAG Comprehensive County Expressway Planning Study Policy Advisory Board (PAB) County HCD Policy Committee SASCC Sister City Liaison Village AdHoc CITY COUNCIL
ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection
with this agenda are available at the office of the Community Development Department Director at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed
to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of
the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities
Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the
City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the
City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on September 11, 2009, at the City of Saratoga, 13777 Fruitvale
Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 11th day of September
2009 at Saratoga, California. Ann Sullivan, CMC City Clerk 5
NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission 10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage Preservation Commission 11/4 Regular Meeting
– Saratoga Ministerial Association 11/18 Regular Meeting – Joint Meeting with Hakone Foundation 12/1 Council Reorganization 12/2 Regular Meeting -12/16 Regular Meeting -CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009 6
SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: ORIGINATING DEPT: CityManager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD:
Dave Anderson SUBJECT: Recognition of Saratoga Little League Teams RECOMMENDED ACTION: Present certificates. REPORT SUMMARY: City recognition of three Saratoga Little League teams for
their success in the 2009 playoffs. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND
PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: Certificates will be provided at the meeting. 7
SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: ORIGINATING DEPT: CityManager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD:
Dave Anderson SUBJECT: Commendation Honoring Citizen Ray Davis RECOMMENDED ACTION: Present commendation. REPORT SUMMARY: The attached commendation honors Ray Davis, for his many years
of volunteer service and dedication serving the public. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING,
NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: Copy of the commendation. 8
CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL COMMENDING RAY DAVIS “Public Interest Advocate” WHEREAS; Ray Davis was born in the shadow of the Campanile in Berkeley, California; and
WHEREAS, while growing up in Berkeley he was a member of Cub Pack 40 and Boy Scout Troop 28; and WHEREAS; in high school, Ray was a team captain and starting guard on Berkeley High’s
championship basketball team that took the Alameda County Athletic League title in his senior year; and WHEREAS; Ray then graduated from high school and enlisted in the United States
Army. He subsequently volunteered for the airborne infantry and was well trained and shipped overseas with the 11th Airborne Division in Sapporo, Japan; and WHEREAS; the campaign medals
he was awarded were for World War II VictoryMedal and Army of Occupation, Japan. After roughly two years of dedicated service in the army, Ray received an honorable discharge; and WHEREAS;
Ray then enrolled at U.C. Berkley and graduated four years later with a degree in fish and game biology. WHEREAS; After college Ray got married, bought a home in Walnut Creek and there,
while in his twenties, he embarked on a lifelong career of standing up for the public good in local government – wherever he and his family settled; and WHEREAS; in his pursuit of serving
the public, Ray successfully conducted two referendums on rezoning matters and three successful lawsuits in support of the referendums and the Brown Act; and WHEREAS; Ray Davis decided
to make Los Gatos his permanent home and became involved in the Highway 9 safety proceedings and as a result he has the great pleasure of working with John Cherbone in forming the “Dead
Pines and Oak Society”; and their goal is to remove all dead trees before they fall on an innocent bystander – especially any and all Saratogans. NOW THEREFORE, BE IT RESOLVED, that
Ray Davis is hereby commended and thanked for his hard work and years of dedication to serving the interests of the general public. BE IT FURTHER RESOLVED that we wish Ray well in all
his future endeavors. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 16th day of September 2009. ____________________________ Chuck Page, Mayor Saratoga, California 9 II
II
Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Barbara
Powell Administrative Analyst II Assistant City Manager SUBJECT: Launch of New City Website RECOMMENDED ACTION: Presentation only, no action is necessary. BACKGROUND: On September 16,
2009, the City of Saratoga will officially launch its new website. The website has been constructed to be informative, easy to navigate, convenient for residents, and attractive. Throughout
the website’s development, staff has sought input from residents to ensure the new site meets expectations and serves as a resource for Saratoga’s residents. The City started outreach
efforts by forming a Website Design Team to work directly with Civica Software. The Design Team was comprised of 4 members of the public representing schools, neighborhoods, business,
and the general public, and 3 City staff members. Public Representatives City Staff Representatives Lane Weiss Schools Dave Anderson City Manager Bob Luetz Neighborhoods Leo Salindong
IT Analyst Sunil Gupta Business Crystal Morrow Administrative Analyst Brian Berg General Two Councilmembers, Jill Hunter and Susie Nagpal, were also invited to share their thoughts on
the development of the new website. A meeting with the Website Design Team, Councilmembers Hunter and Nagpal, and Civica was held early in the development process to establish goals
for the project. As a result of the meeting, the Website Design Team came away with clear priorities that helped to guide the design of the new website. Members of the Design Team also
solicited and evaluated input from a larger group of residents called the Website Advisory Group. This citizen group, which had over 40 members, submitted recommendations via email on
critical design decisions. Many of the City’s Commissioners 10
Page 2 of 2 volunteered to serve as Website Advisory Group members. Input from the Website Advisory Group played a key role in the Design Team’s decisions. Both the Design Team and Website
Advisory Group have also acted as beta testers for the new site. Before being publicly launched, both groups were invited to review the website and provide their feedback. This final
phase of the website’s development was conducted to reveal any problems or opportunities for improvement that staff may have missed. Feedback from the beta testing process has been very
positive. Many beta testers have indicated that they expect the new website will make it easier to find information and conduct City-related business online. The Website Committee, a
team of City staff members, has been working diligently on preparing the website for its public launch and incorporating beta tester suggestions. The Website Committee includes the following
staff members: -Rob Balbuena -Kristin Borel -Debbie Bretschneider -Michael Fossati -Adam Henig -Monica LaBossiere -Crystal Morrow -Barbara Powell -Leo Salindong -Kimberly Saxton-Heinrichs
-Melanie Whittaker FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): N/A ADVERTISING, NOTICING AND PUBLIC
CONTACT: Nothing additional. ATTACHMENTS: Nothing additional. 11
SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: CityManager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave
Anderson SUBJECT: City Council Minutes – September 2, 2009 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for September 2, 2009 City Council meeting.
FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND
PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A – Minutes from September 2, 2009 City Council meeting. 12
SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Ann Xu, Accountant DEPT HEAD:
Mary Furey SUBJECT: Treasurer’s Report for the Month Ended June 30, 2009 RECOMMENDED ACTION The City Council review and accept the Treasurer’s Report for the month ended June 30, 2009.
REPORT SUMMARY California government code section 41004 requires that the City Treasurer (the Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035, designates the City
Manager as the City Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. Section 41004. Regularly,
at least once each month, the City Treasurer shall submit to the City Clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall file a copy with
the legislative body. The following attachments provide various financial data and analysis analysis for the City of Saratoga’s Funds collectively as well as specifically for the City’s
General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present. FISCAL IMPACT Cash and Investments
Balance by Fund As of June 30, 2009, the City had $313,674 in cash deposit at Comerica bank, and $16,902,173 on deposit with LAIF. Council Policy on operating reserve funds, adopted
on April 20, 1994, states that: for cash flow purposes, to avoid occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $2,000,000. The total
pooled cash balance as of June 30, 2009 is $17,215,847 and exceeds the minimum limit required. Cash Summary Unrestricted Cash Comerica Bank $ 313,674 Deposit with LAIF $ 16,902,173 Total
$ 17,215,847 13
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Government Code Section 41004. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING
AND PUBLIC CONTACT N/A ATTACHMENTS A – Cash Balances by Fund B – Change in Total Fund Balances by Fund C – Cash and Investments by CIP Project D – Change in Total Fund Balances by CIP
Project E – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates 14
ATTACHMENT A The following table summarizes the City’s total cash and investment balances by Fund. Fund Types Fund Description Cash & Investment Balance at June 30, 2009 General General
Fund Reserved: Petty Cash Reserve $ 1,300 Designated: Designated for Operations $ 2,870,140 Designated for Economic Uncertainty $ 1,500,000 Designated for Development Services $ 707,380
Designated for Environmental Services $ 613,182 Designated for Uncollected Deposits $ 289,454 Designated for Mid Pen Open Space Purchase $ 250,000 Designated for Hillside Reserve $ 300,000
Designated for CIP Matching $ 600,000 Designated for Capital Improvement Projects $ 300,000 Designated for Economic Stability $ 25,000 Undesignated: $ 1,708,287 Special Revenue Landscape
and Lighting Districts $ 373,762 CDBG Federal Grants $ (14,458) SHARP Program $ 123,709 Capital Project Street Projects $ 2,083,944 Park and Trail Projects $ 1,005,647 Facility Improvement
Projects $ 1,039,241 Administrative Projects $ 164,983 Tree Fine Fund $ 69,943 CIP Grant Fund $ 22,632 Gas Tax Fund $ 355,527 Debt Service Library Bond $ 926,294 Internal Service Liability/Risk
Management $ 304,180 Workers Compensation $ 120,654 Office Stores Fund $ 42,593 Information Technology Services $ 185,879 Equipment Maintenance $ 62,524 Facility Maintenance $ 270,842
Equipment Replacement $ 150,685 IT Replacement $ 316,483 Trust/Agency Library Fund $ 376,271 KSAR -Community Access TV $ 69,769 Total City $ 17,215,847 15 ,
ATTACHMENT B CHANGES IN TOTAL FUND BALANCE The following table presents the ending Fund Balances for the City’s major fund types as at June 30, 2009. Fund Description Fund Balance 07/01/08
Increase/(Decrease) Jul-May Current Revenue Current Expenditure Transfers Fund Balance 6/30/09 General Undesignated Unreserved Balance 2,216,238 (1,379,683) 1,638,882 1 ,703,207 -772,229
Reserved Fund Balance: Petty Cash Reserve 1,300 ----1 ,300 Designated Fund Balances: --Designated for Operations 2,808,164 ---61,976 2,870,140 Designated Economic Uncertainty 1,500,000
----1,500,000 Designated for Development 782,380 ---(75,000) 707,380 Designated for Environmental 679,917 ---(66,735) 613,182 Designated for Uncollected Deposits 289,454 ----289,454
Designated for Carryforward 58,386 ---(58,386) -Designated for Capital Improvements 1,200,000 ---(1,200,000) -Designated for Mid Pen Open Space ----250,000 250,000 Designated for Hillside
Reserve ----300,000 300,000 Designated for CIP Matching Grant ----600,000 600,000 Designated for CIP Transfer ----300,000 300,000 Designated for Economic Stability ----25,000 2 5,000
Special Revenue Landscape/Lighting Districts 209,821 80,464 147,856 7 8,224 -359,917 CDBG Federal Grants -(6,488) 14,458 7 ,970 --SHARP Loan 93,877 2,055 463 --96,394 Capital Project
Street Projects 1,482,982 8,193 630,959 195,905 -1,926,230 Park and Trail Projects 1,455,178 (601,902) 205,067 516,298 -542,045 Facility Improvement Projects 515,315 442,074 24,614 2
8,169 -953,833 Administrative Projects 100,841 75,959 -12,890 -163,910 Tree Fine Fund 129,566 (52,344) -1 4,279 -62,943 CIP Grant Fund 266,476 74,756 24,682 5 66,391 -(200,477) Gas Tax
Fund 124,192 37,733 217,499 316,929 -62,495 Debt Service Library Bond 853,620 (418,225) 495,678 (288) 931,361 Internal Service Fund Liability/Risk Management 128,689 109,866 4,343 4
0,027 -202,872 Workers Compensation 47,736 74,540 3,065 2 ,307 -123,034 Office Stores Fund 32,616 24,018 -17,001 -39,633 Information Technology Services 122,541 81,791 -29,495 -174,838
Equipment Maintenance 13,412 60,732 -17,490 -56,654 Building Maintenance 101,361 221,071 -113,590 -208,842 Equipment Replacement 98,109 52,574 2,530 --153,214 Technology Replacement
316,310 16,838 -17,858 -315,290 Trust/Agency Library Fund 693,929 (317,278) 2,064 2 4,320 -354,394 KSAR -Community Access TV 38,661 31,108 14,834 --84,603 Total City 16,361,072 (1,382,149)
3,426,993 3,702,060 136,855 14,840,710 16 •
ATTACHMENT C CASH AND INVESTMENTS BALANCES BY CIP PROJECT The following table details the cash balances for each project in the Streets, Parks & Trails, Facility Improvements, and Administrative
Project Program Funds. CIP Funds/Projects Cash & Investment Balance at June 30, 2009 Street Projects $ 2,083,944 Park and Trail Projects $ 1,005,647 Facility Improvement Projects $ 1,039,241
Administrative Projects $ 164,983 Tree Fine Fund $ 69,943 CIP Grant Fund $ 22,632 Gas Tax Fund $ 355,527 Total CIP Funds $ 4,741,918 17
ATTACHMENT D FUND BALANCES BY CIP PROJECT The following table details the fund balances for each project in the Streets, Parks & Trails, Facility Improvements, and Administrative Project
Program Funds. CIP Funds/Projects Fund Balance 07/01/08 Increase/(Decrease) Jul-May Current Revenue Current Expenditure Transfers Fund Balance 6/30/09 Street Projects Traffic Safety
11,757 86,661 -7,946 90,472 Highway 9 Safety Project 55,460 (10,331) --45,129 Annual Street Resurfacing Project 79,151 (369,595) 628,434 104,389 233,602 Sidewalks Annual Project (3,564)
33,576 -11,078 18,935 Saratoga Sunnyvale Road Resurfacing -64,972 --64,972 Traffic Signal @Verde Vista Lane 90,000 ---90,000 Fourth Street Bridge 100,000 ---100,000 Quito Road Bridge
Replacement Design 9,730 (715) -(715) 9,730 Quito Road Bridge Construction 115,726 ---115,726 Village Newsrack Enclosure 23,384 (77) --23,307 Village Façade Program 19,430 (615) --18,815
Solar Power Radar Feedback Signs 24,158 ---24,158 El Quito Area Curb Replacement 37,553 ---37,553 37,553 Sobey Road Culvert Repair 150,000 ---150,000 Annual Storm Drain Upgrade -25,244
-24,998 246 Village Trees & Lights at Sidestreets 31,965 (4,020) -2,609 25,336 Village Pedestrian Enhancement 115,000 (96,796) -9,075 9,128 Prospect Road Median 1,556 169,176 -19,696
151,036 City Entrance Sign/Monument 23,788 ---23,788 Village-Streetscape Impv 540,665 (16,065) -7,413 517,188 Saratoga-Sunnyvale/Gateway Sidewalk 57,224 (55,642) 2,525 -4,107 Comer Drive
Retaining Wall -182,420 -9,417 173,003 Total Street Projects 1,482,982 8,193 630,959 195,905 -1,926,230 Parks & Trails Hakone Garden Koi Pond 50,000 (850) --49,150 EL Quito Park Improvements
118,209 (74,305) --43,905 Wildwood Park -Water Feature/Seating 7,199 --6,923 275 Historical Park Landscape 37,200 (3,310) --33,890 Hakone Garden Retaining Wall & D/W 142,829 ---142,829
Hakone Garden Upper Moon House -125,000 --125,000 DeAnza Trail -(1,645) -(1,645) -Kevin Moran Improvements 982,259 (607,056) 102,667 408,788 69,083 West Valley Soccer Field (58,507)
(12,534)
41,400 (465) (29,176) Park/Trail Repairs 21,130 (13,382) --7,748 Heritage Orchard Path 6,153 (6,153) ---Trail Segment #3 Repair 7,912 (275) 61,000 30 68,606 Teerlink Ranch Trail 22,242
(7,392) --14,850 CIP Allocation Fund 118,552 --102,667 15,885 Total Parks & Trails 1,455,178 (601,902) 205,067 516,298 -542,045 Facility Improvements Civic Center Landscape 13,384 ---13,384
Warner Hutton House Improvements 5,868 --5,055 813 Facility Projects 39,735 128,453 19,614 17,901 169,900 Fire Alarm at McWilliams & Museum 11,371 ---11,371 North Campus Improvements
443,195 (399,234) -1 43,960 North Campus -Bldg Removal -73,250 --73,250 City Hall -Cool Roofs -----Multi-Purpose Room Fund -250,000 --250,000 Corp Yard Solar Project -93,250 --93,250
Library HVAC Upgrade -281,355 -5,212 276,143 Library -EXT Improvement -5,000 5,000 -10,000 McWilliams House Improvement -10,000 --10,000 Historical Park Fire Alarm System 1,762 ---1,762
Total Facility Improvements 515,315 442,074 24,614 28,169 -953,833 Administrative Projects Financial System Upgrade 8,516 (4,982) --3,534 Document Imaging Project 92,325 (5,170) -375
86,780 CDD Document Imaging Project -39,792 -3,157 36,635 Website Development Project -40,317 -9,358 30,959 KSAR Equip Upgrades -6,002 --6,002 Total Administrative Projects 100,841 75,959
-12,890 -163,910 Tree Fine Fund Tree Fine Fund 129,566 (52,344) -14,279 62,943 CIP Fund CIP Grant Fund 266,476 74,756 24,682 566,391 (200,477) Gax Fund Gas Tax Fund 124,192 37,733 217,499
316,929 62,495 Total CIP Funds 4,074,549 (15,531) 1,102,821 1,650,861 -3,510,979 18 • • • • • • • • • • • • • • • • • • •
ATTACHMENT E 19 Bill Lockyer, State Treasurer .. Inside the State Treasurer's Office ~ ,~ ,~ ,~ ,'ft' I"~ ,~ ,,,,~ ,,,-'"' I"~ ,''""-'' ,-,,'"-' ,-2001 !OOI ,~ ,~ ,,-2007 ,-LOCAL AGENCY
Il\'VESHIEl\'T FUND QUARTERLY APPORTIOi\~lENT RATES
Dave Anderson Melanie Whittaker Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the
following Accounts Payable payment cycles: REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. 08/27/09 113131 113171 40 64,182.40 08/27/09 08/24/09 113130 09/03/09
113172 113212 40 949,198.63 09/03/09 08/27/09 113171 AP Date Check No . Issued to Dept. Amount 09/03/09 113206 Public Works 1 90,000.00 09/03/09 113212 Public Safety 6 89,147.34 The
following are Accounts Payable checks that were voided or manually issued: AP Date Check No. Amount 09/03/09 113202 (689,147.34) August 27, 2009 September 03, 2009 Accounts Payable SC
County Office of Sheriff Void -Reissued Ck 113212 Issued to Description Checks Released Monthly Law Services -July and August Accounts Payable The following is a list of Accounts Payable
checks issued for more than $20,000 and a brief description of the expenditure: State of CA Treasury CIP -Streets Deposit -Easement Rights Fund Purpose SC County Office of Sheriff General
Prior Check Register SARATOGA CITY COUNCIL MEETING DATE: September 2, 2009 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: PREPARED BY: DEPT. DIRECTOR: Type
of Checks Date Starting Check No. Ending Check No. Total Checks Amount 20
The following is a list of cash reduction by fund: Fund # AP 08/27 AP 09/03 Total 111 General 33,192.13 728,280.85 761,472.98 253 Saratoga Legends Landscape 460.91 460.91 271 Beauchamps
Landscape 170.85 170.85 272 Bellgrove Landscape 87.98 87.98 276 Tollgate LLD 134.42 134.42 277 Village Commercial Landscape 412.00 412.00 411 CIP Street Projects 6,550.35 6,550.35 412
CIP Parks Projects 2,179.08 24,960.00 27,139.08 413 CIP Facility Projects 3,142.04 275.99 3,418.03 414 CIP Admin Projects -421 Tree Fine Fund 2,494.00 2,494.00 431 Grant Fund -CIP Streets
193,794.00 193,794.00 622 Information Technology 7,728.04 264.81 7,992.85 623 Vehicle & Equipment Maint 2,792.19 2,792.19 624 Building Maintenance 5,557.61 817.73 6,375.34 632 86.05
86.05 64,182.40 949,198.63 1,013,381.03 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Registers in the 'A/P Checks By
Period and Year' report format TOTAL Fund Description IT Equipment Replacement 21
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 09/09/2009 CITY OF SARATOGA ACCTPA21 TIME: 14:53:42 CHECK REGISTER − DISBURSEMENT FUND SELECTION CRITERIA: transact.t_c=’21’ and transact.ck_date=’20090827
00:00:00.000’ ACCOUNTING PERIOD: 3/10 FUND − 009 − DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT −−−−−−−−−−−−−−VENDOR−−−− −−−−−−−−−BUDGET UNIT −−−−−DESCRIPTION−−−−−− SALES TAX AMOUNT
11111 113131 08/27/09 72 ADVANTAGE JANITORIAL SUP 6246202 SUPPLIES − JANITORIAL 0.00 1,318.33 11111 113131 08/27/09 72 ADVANTAGE JANITORIAL SUP 6246202 SUPPLIES − JANITORIAL 0.00 172.47
11111 113131 08/27/09 72 ADVANTAGE JANITORIAL SUP 1115301 SUPPLIES − PARKS 0.00 89.59 TOTAL CHECK 0.00 1,580.39 11111 113132 08/27/09 521 ALLIED LOCK & SAFE INC 1115301 SUPPLIES − PARKS
0.00 94.94 11111 113132 08/27/09 521 ALLIED LOCK & SAFE INC 6246202 SUPPLIES − FACILITIES 0.00 44.01 11111 113132 08/27/09 521 ALLIED LOCK & SAFE INC 1115301 SUPPLIES − PARKS 0.00 160.91
TOTAL CHECK 0.00 299.86 11111 113133 08/27/09 141 AMERICAN INDUSTRIAL SUPP 4119111−001 GRAFFITTI REMOVER 0.00 457.37 11111 113134 08/27/09 130 CDWG, INC 6323202 REPLACEMENT BATTERY 0.00
86.05 11111 113135 08/27/09 229 COAST OIL COMPANY LLC 6235202 UNLEADED /DIESEL 0.00 1,768.06 11111 113136 08/27/09 741 CPRS 1115301 DUES − GARDNER 0.00 135.00 11111 113137 08/27/09 273
CRW SYSTEMS, INC 1114101 ANNUAL SUPPORT 09/10 0.00 11,000.00 11111 113138 08/27/09 419 EVENT SERVICES 1115301 MTHLY RNTL 07/09 0.00 152.95 11111 113139 08/27/09 421 EWING IRRIGATION
1115301 SUPPLIES − PARKS 0.00 62.76 11111 113140 08/27/09 426 FLINT TRADING, INC 4119111−002 RESTRIPING SUPPLIES 0.00 3,089.85 11111 113141 08/27/09 454 GACHINA LANDSCAPE MANAGE 4219211−002
LNDSCP − SARA/SUN 0.00 2,494.00 11111 113141 08/27/09 454 GACHINA LANDSCAPE MANAGE 1115301 ANNUAL COLOR − BLANEY 0.00 507.00 11111 113141 08/27/09 454 GACHINA LANDSCAPE MANAGE 1115301
LNDSCP − SARA MEDIAN 0.00 1,416.00 11111 113141 08/27/09 454 GACHINA LANDSCAPE MANAGE 1115301 LNDSCP − C SPRNGS 0.00 3,375.00 TOTAL CHECK 0.00 7,792.00 11111 113142 08/27/09 500 500
GRAY, DULCE AND GEORGE 111 PROJECT DEP REFUND 0.00 547.15 11111 113143 08/27/09 488 HOME DEPOT 1115301 SUPPLIES − PARKS 0.00 396.36 11111 113144 08/27/09 489 HORIZON DISTRIBUTORS, IN
1115301 SUPPLIES − PARKS 0.00 48.22 11111 113145 08/27/09 14 HYDROTEC IRRIGATION EQUI 2535302 REPAIRS − LYNDE AVE 0.00 460.91 11111 113145 08/27/09 14 HYDROTEC IRRIGATION EQUI 1115301
REPAIRS − GARDNER 0.00 102.00 11111 113145 08/27/09 14 HYDROTEC IRRIGATION EQUI 1115301 REPAIRS − LIBRARY 0.00 92.18 11111 113145 08/27/09 14 HYDROTEC IRRIGATION EQUI 1115301 REPAIRS
− EL QUITO 0.00 86.65 TOTAL CHECK 0.00 741.74 11111 113146 08/27/09 25 ICLEI USA MEMBERSHIP 1111101 ANNUAL DUES 09/10 0.00 600.00 11111 113147 08/27/09 63 INTERSTATE TRAFFIC CONTR 4119111−002
TRAILER HITCH KIT 0.00 89.86 11111 113147 08/27/09 63 INTERSTATE TRAFFIC CONTR 4119111−001 MARKING PAINT 0.00 55.72 11111 113147 08/27/09 63 INTERSTATE TRAFFIC CONTR 4119111−002 CONCRETE
WHEEL STOP 0.00 319.56 11111 113147 08/27/09 63 INTERSTATE TRAFFIC CONTR 4119111−002 STREET PAINT 0.00 1,056.72 TOTAL CHECK 0.00 1,521.86 22
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 09/09/2009 CITY OF SARATOGA ACCTPA21 TIME: 14:53:42 CHECK REGISTER − DISBURSEMENT FUND SELECTION CRITERIA: transact.t_c=’21’ and transact.ck_date=’20090827
00:00:00.000’ ACCOUNTING PERIOD: 3/10 FUND − 009 − DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT −−−−−−−−−−−−−−VENDOR−−−− −−−−−−−−−BUDGET UNIT −−−−−DESCRIPTION−−−−−− SALES TAX AMOUNT
11111 113148 08/27/09 674 JB TROPHIES 4129237−001 KMP PLAQUES 0.00 1,649.64 11111 113148 08/27/09 674 JB TROPHIES 4129237−001 KMP PLAQUES 0.00 529.44 TOTAL CHECK 0.00 2,179.08 11111
113149 08/27/09 500 LANG, JOLIEN 1116101 CANCELLED CAMP 0.00 214.00 11111 113150 08/27/09 263 MAINTENANCE SUPERINTENDE 1115301 2009/10 ANNUAL DUES 0.00 60.00 11111 113151 08/27/09 328
METROPOLITAN PLANNING GR 111 DEV REVIEW 07/09 0.00 2,200.00 11111 113152 08/27/09 678 MUNICIPAL CODE CORPORATI 1112201 ORDINANCE SERVICE 0.00 25.00 11111 113153 08/27/09 131 NORMAN PAUL
PRINT CTR 1114201 BUSINESS CARDS 0.00 123.78 11111 113153 08/27/09 131 NORMAN PAUL PRINT PRINT CTR 1114101 BUSINESS CARDS 0.00 123.78 TOTAL CHECK 0.00 247.56 11111 113154 08/27/09 135
NORTH BAY BLDG MAINTENAN 6246202 WKLY SVC 07/26−07/31 0.00 228.00 11111 113155 08/27/09 145 OFFICE DEPOT INC. 1113101 OFFICE SUPPLIES 0.00 54.58 11111 113156 08/27/09 180 PACIFIC PRODUCTS
& SERVI 4119111−002 SIGN POST/ANCHORS 0.00 1,328.48 11111 113157 08/27/09 712 PANTECHNICON, INC 4139322−001 COUNTERWEIGHTS 0.00 1,584.13 11111 113157 08/27/09 712 PANTECHNICON, INC 4139322−001
600’ THEATER ROPE 0.00 1,557.91 TOTAL CHECK 0.00 3,142.04 11111 113158 08/27/09 214 PETTY CASH − FINANCE 1113101 OFFICE SUPPLIES 0.00 21.84 11111 113158 08/27/09 214 PETTY CASH − FINANCE
1113101 OFFICE SUPPLIES 0.00 4.35 TOTAL CHECK 0.00 26.19 11111 113159 08/27/09 500 RHEE, JAMES 111 ARBORIST DEP REFUND 0.00 1,690.00 11111 113160 08/27/09 500 RODGERS, JAMES 111 PROJ
DEPOSIT REFUND 0.00 3,170.01 11111 113161 08/27/09 500 ROSSI, RON 111 PROJECT DEP REFUND 0.00 1,734.41 11111 113162 08/27/09 82 SAN JOSE BLUE PRINT 1115301 PLANS − CORP YARD 0.00 33.21
11111 113162 08/27/09 82 SAN JOSE BLUE PRINT 4119153−001 PRINTS − COMER 0.00 152.79 11111 113162 08/27/09 82 SAN JOSE BLUE PRINT 1114201 PRINTS − SHORTHILL 0.00 100.59 TOTAL CHECK 0.00
286.59 11111 113163 08/27/09 136 SCOTTY’S AUTOMOTIVE 6235202 MAINTENANCE − VEH 122 0.00 63.89 11111 113164 08/27/09 160 SIERRA PACIFIC TURF SUPP 1115301 SUPPLIES − PARKS 0.00 535.66
11111 113165 08/27/09 236 SOLECTRIC ELECTRIC CONTR 1115301 REPAIRS − BEAUCHAMPS 0.00 371.73 11111 113166 08/27/09 266 SUNGARD PUBLIC SECTOR IN 6223201 ASP MTHLY SVC 09/09 0.00 5,390.00
11111 113166 08/27/09 266 SUNGARD PUBLIC SECTOR IN 6223201 HTE SUPPORT 09/09 0.00 350.00 11111 113166 08/27/09 266 SUNGARD PUBLIC SECTOR IN 6223201 HTE SUPPORT 08/09 0.00 350.00 11111
113166 08/27/09 266 SUNGARD PUBLIC SECTOR IN 6223201 HTE SUPPORT 07/09 0.00 350.00 TOTAL CHECK 0.00 6,440.00 23
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 09/09/2009 CITY OF SARATOGA ACCTPA21 TIME: 14:53:42 CHECK REGISTER − DISBURSEMENT FUND SELECTION CRITERIA: transact.t_c=’21’ and transact.ck_date=’20090827
00:00:00.000’ ACCOUNTING PERIOD: 3/10 FUND − 009 − DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT −−−−−−−−−−−−−−VENDOR−−−− −−−−−−−−−BUDGET UNIT −−−−−DESCRIPTION−−−−−− SALES TAX AMOUNT
11111 113167 08/27/09 277 TAK’S EQUIPMENT 6235202 MAINTENANCE − MOWER 0.00 562.67 11111 113167 08/27/09 277 TAK’S EQUIPMENT 6235202 MAINTENANCE − MOWER 0.00 397.57 TOTAL CHECK 0.00 960.24
11111 113168 08/27/09 343 TMT ENTERPRISES INC 1115301 SANDY LOAM − C SPRING 0.00 2,202.48 11111 113169 08/27/09 500 WARMENHOVEN, LISA 111 ARBORIST DEP REFUND 0.00 1,660.00 11111 113170
08/27/09 613 WEST VALLEY SANITATION D 6246202 SEWER SVC 2009/10 0.00 3,794.80 11111 113171 08/27/09 696 ZAG TECHNICAL SERVICES, 6223201 KVM SWITCHES/LCD RACK 0.00 1,288.04 TOTAL CASH
ACCOUNT 0.00 64,182.40 TOTAL FUND 0.00 64,182.40 TOTAL REPORT 0.00 64,182.40 24
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 09/09/2009 CITY OF SARATOGA ACCTPA21 TIME: 14:55:24 CHECK REGISTER − DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date=’20090903 00:00:00.000’
ACCOUNTING PERIOD: 3/10 FUND − 009 − DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT −−−−−−−−−−−−−−VENDOR−−−− −−−−−−−−−BUDGET UNIT −−−−−DESCRIPTION−−−−−− SALES TAX AMOUNT 11111 113172
09/03/09 234 A T & T 6246202 SUPERTRUNK 0.00 555.13 11111 113172 09/03/09 234 A T & T 1115301 EL QUITO IRRIGATION 0.00 15.71 TOTAL CHECK 0.00 570.84 11111 113173 09/03/09 765 AMERICAN
SOCIETY OF CIVI 1115101 MEMBERSHIP − IVETA H 0.00 153.75 11111 113174 09/03/09 197 ARROWHEAD MOUNTAIN SPRIN 6246202 WATER SVC 07/09 0.00 129.90 11111 113175 09/03/09 500 BROUILLETTE,
LOIS 111 FACILITY DEP REFUND 0.00 300.00 11111 113176 09/03/09 500 CHAN, WILSON 1117101 REFUND − S109810 0.00 56.00 11111 113177 09/03/09 500 CHIEN, LARRY & JENNY 111 PROJ DEPOSIT REFUND
0.00 1,339.89 11111 113178 09/03/09 517 CITY OF SAN JOSE 1117101 MTHLY SVC 07/09 0.00 14,176.04 14,176.04 11111 113179 09/03/09 235 COMCAST 6223201 MTHLY SVC 09/09 0.00 104.95 11111
113180 09/03/09 494 COMCAST 6223201 MTHLY SVC 09/09 0.00 98.95 11111 113181 09/03/09 250 COTTON SHIRES AND ASSOCI 111 PROF SVC − DR−04−016 0.00 1,982.50 11111 113181 09/03/09 250 COTTON
SHIRES AND ASSOCI 111 PROF SVC − GEO09−0012 0.00 2,160.90 11111 113181 09/03/09 250 COTTON SHIRES AND ASSOCI 111 PROF SVC − GEO09−0013 0.00 2,064.25 TOTAL CHECK 0.00 6,207.65 11111 113182
09/03/09 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR − GOLF 0.00 107.64 11111 113182 09/03/09 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR − GOLF 0.00 243.36 11111 113182 09/03/09
211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR − GOLF 0.00 453.96 11111 113182 09/03/09 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR − GOLF 0.00 112.32 TOTAL CHECK 0.00 917.28 11111
113183 09/03/09 1 DEPARTMENT OF REVENUE 1117101 CITATIONS − AUG 09 0.00 171.00 11111 113184 09/03/09 573 STATE OF CALIFORNIA 1115201 SIGNAL/LIGHTING 07/09 0.00 1,212.64 11111 113185
09/03/09 355 DURAN & VENABLES, INC. 4319142−005 SARATOGA RAMPS 0.00 2,000.00 11111 113186 09/03/09 500 FERNANDEZ, MARY 1117101 REFUND − S115517 0.00 12.00 11111 113187 09/03/09 454 GACHINA
LANDSCAPE MANAGE 1115301 REPAIRS − DAGMAR DR 0.00 85.00 11111 113187 09/03/09 454 GACHINA LANDSCAPE MANAGE 1115301 REPAIRS − PIERCE RD 0.00 102.81 11111 113187 09/03/09 454 GACHINA LANDSCAPE
MANAGE 2765302 REPAIRS − TOLLGATE 0.00 134.42 11111 113187 09/03/09 454 GACHINA LANDSCAPE MANAGE 2725302 REPAIRS − BELLGROVE 0.00 87.98 11111 113187 09/03/09 454 GACHINA LANDSCAPE MANAGE
1115301 REPAIRS − PROSPECT RD 0.00 171.70 11111 113187 09/03/09 454 GACHINA LANDSCAPE MANAGE 2715302 REPAIRS − BEAUCHAMPS 0.00 170.85 11111 113187 09/03/09 454 GACHINA LANDSCAPE MANAGE
1115301 REPAIR − SARA MEDIAN 0.00 85.00 11111 113187 09/03/09 454 GACHINA LANDSCAPE MANAGE 2775302 BRUSH CLEARING 0.00 412.00 TOTAL CHECK 0.00 1,249.76 11111 113188 09/03/09 456 GARROD
FARMS STABLES 1116101 INSTRUCTOR − HORSES 0.00 3,456.00 11111 113189 09/03/09 464 GRANICUS 1112201 MTHLY SVC 09/09 0.00 1,600.00 25
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 09/09/2009 CITY OF SARATOGA ACCTPA21 TIME: 14:55:24 CHECK REGISTER − DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date=’20090903 00:00:00.000’
ACCOUNTING PERIOD: 3/10 FUND − 009 − DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT −−−−−−−−−−−−−−VENDOR−−−− −−−−−−−−−BUDGET UNIT −−−−−DESCRIPTION−−−−−− SALES TAX AMOUNT 11111 113190
09/03/09 750 KING GRADING 4129276−002 PARKER RANCH PROJ 0.00 24,960.00 11111 113191 09/03/09 171 LABOSSIERE, MONICA 1112301 EMPLOYEE APPRECIATION 0.00 84.41 11111 113191 09/03/09 171
LABOSSIERE, MONICA 1112301 EMPLOYEE APPRECIATION 0.00 22.95 11111 113191 09/03/09 171 LABOSSIERE, MONICA 1112301 EMPLOYEE APPRECIATION 0.00 40.73 TOTAL CHECK 0.00 148.09 11111 113192
09/03/09 178 LEAGUE OF CA CITIES 1111101 ANNUAL CONF − HUNTER 0.00 250.00 11111 113193 09/03/09 673 LOEVERICH, ALEXIS 1116101 INSTRUCTOR − PILATES 0.00 56.00 11111 113193 09/03/09 673
LOEVERICH, ALEXIS 1116101 INSTRUCTOR − PILATES 0.00 163.50 TOTAL CHECK 0.00 219.50 11111 113194 09/03/09 500 MALHOTRA, ARJUN & KIRAN 111 FLAT FEE REFUND 0.00 1,950.00 11111 113195 09/03/09
340 MEYER, GREG 1116101 INSTRUCTOR − WHALES 0.00 39.00 11111 113196 09/03/09 33 SKYTERRA 1117102 SVC 8/14−09/13 0.00 73.38 11111 113197 09/03/09 131 NORMAN PAUL PRINT CTR 1111101 BUS
CARDS−PAGE/HUNTER 0.00 91.35 11111 113197 09/03/09 131 NORMAN PAUL PRINT CTR 1112301 BUS CARDS − VASQUEZ 0.00 10.15 TOTAL CHECK 0.00 101.50 11111 113198 09/03/09 577 NUTRITIVE FOODS,
LLC 1116101 INSTRUCTOR − COOKING 0.00 90.30 11111 113199 09/03/09 296 PLANET GRANITE 1116101 INSTRUCTOR − CLIMBING 0.00 238.40 11111 113200 09/03/09 500 SAATLOU, JENNIFER 111 FACILITY
DEP REFUND 0.00 300.00 11111 113201 09/03/09 82 SAN JOSE BLUE PRINT 4139342−002 PRINTS − LAVATORY 0.00 275.99 11111 113202 09/03/09 1 SANTA CLARA COUNTY 1117101 MTHLY SVC 07/09 0.00
344,573.67 11111 113202 09/03/09 1 SANTA CLARA COUNTY 1117101 MTHLY SVC 08/09 0.00 344,573.67 11111 113202 V 09/03/09 1 SANTA CLARA COUNTY 1117101 MTHLY SVC 07/09 0.00 −344,573.67 11111
113202 V 09/03/09 1 SANTA CLARA COUNTY 1117101 MTHLY SVC 08/09 0.00 −344,573.67 TOTAL CHECK 0.00 0.00 11111 113203 09/03/09 160 SIERRA PACIFIC TURF SUPP 1115301 SUPPLIES − PARKS 0.00
74.27 11111 113204 09/03/09 162 SILICON VALLEY COMM NEWS 1114101 AD − PLAN COM 08/26 0.00 110.50 11111 113204 09/03/09 162 SILICON VALLEY COMM NEWS 1114101 AD − PLAN COM 08/12 0.00 191.75
11111 113204 09/03/09 162 SILICON VALLEY COMM NEWS 1114101 AD − PLAN COM 07/22 0.00 149.50 11111 113204 09/03/09 162 SILICON VALLEY COMM NEWS 1114101 LGL AD − ZOA09−0003 0.00 299.00
11111 113204 09/03/09 162 SILICON VALLEY COMM NEWS 4319112−002 LGL AD − BID INVITE 0.00 1,794.00 11111 113204 09/03/09 162 SILICON VALLEY COMM NEWS 1112201 AD − ORDINANCE 270 0.00 104.00
11111 113204 09/03/09 162 SILICON VALLEY COMM NEWS 1114102 LGL − APP Z0A09−000 0.00 299.00 11111 113204 09/03/09 162 SILICON VALLEY COMM NEWS 1112201 AD − HCDAC 0.00 598.00 TOTAL CHECK
0.00 3,545.75 11111 113205 09/03/09 222 SKYHAWKS SPORTS ACADEMY 1116101 INSTRUCTOR − V BALL 0.00 825.60 26
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 09/09/2009 CITY OF SARATOGA ACCTPA21 TIME: 14:55:24 CHECK REGISTER − DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date=’20090903 00:00:00.000’
ACCOUNTING PERIOD: 3/10 FUND − 009 − DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT −−−−−−−−−−−−−−VENDOR−−−− −−−−−−−−−BUDGET UNIT −−−−−DESCRIPTION−−−−−− SALES TAX AMOUNT 11111 113206
09/03/09 243 STATE OF CA DEPT OF TREA 4319274−001 DEPOSIT − EASEMENT 0.00 190,000.00 11111 113207 09/03/09 688 THE CONSULTING TEAM, LLC 1112101 PROF SVC MEETING 0.00 1,200.00 11111 113208
09/03/09 660 VALDIVIA, JOHN 1116101 INSTRUCTOR − KICKBOX 0.00 82.80 11111 113209 09/03/09 395 VERIZON WIRELESS 1112101 CTY MGR DEPT 0.00 122.86 11111 113209 09/03/09 395 VERIZON WIRELESS
1112201 CTY CLRK DEPT 0.00 101.01 11111 113209 09/03/09 395 VERIZON WIRELESS 1113101 ADMIN DEPT 0.00 57.33 11111 113209 09/03/09 395 VERIZON WIRELESS 6223201 IT DEPT 0.00 60.91 11111
113209 09/03/09 395 VERIZON WIRELESS 1114201 CD − BUILDING/INSPECT 0.00 154.52 11111 113209 113209 09/03/09 395 VERIZON WIRELESS 1114101 CD − DEVELOPMENT 0.00 104.34 11111 113209 09/03/09
395 VERIZON WIRELESS 1114103 CD − CODE COMPLIANCE 0.00 114.95 11111 113209 09/03/09 395 VERIZON WIRELESS 1115201 PW − STREETS DEPT 0.00 217.03 11111 113209 09/03/09 395 VERIZON WIRELESS
1115301 PW − PARKS DEPT 0.00 307.62 11111 113209 09/03/09 395 VERIZON WIRELESS 1115101 PW − ENGINEERING 0.00 118.43 11111 113209 09/03/09 395 VERIZON WIRELESS 1115102 PW − DEVELOPMENT
0.00 30.57 11111 113209 09/03/09 395 VERIZON WIRELESS 6246202 RECREATION DEPT 0.00 132.70 TOTAL CHECK 0.00 1,522.27 11111 113210 09/03/09 432 WEST VALLEY COLLECTIONS 1115301 BINS− C
SPRINGS 08/09 0.00 271.79 11111 113211 09/03/09 441 WHITLINGER, JOHN 1116101 INSTRUCTOR − SPORTS 0.00 126.00 11111 113212 09/03/09 1 OFF OF SHERIFF−FISCAL SV 1117101 MTHLY SVC 7/09 0.00
344,573.67 11111 113212 09/03/09 1 OFF OF SHERIFF−FISCAL SV 1117101 MTHLY SVC 8/09 0.00 344,573.67 TOTAL CHECK 0.00 689,147.34 TOTAL CASH ACCOUNT 0.00 949,198.63 TOTAL FUND 0.00 949,198.63
949,198.63 TOTAL REPORT 0.00 949,198.63 27
1 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Michael Fossati, Asst. Planner DIRECTOR:
John F. Livingstone, AICP ______________________________________________________________________________ SUBJECT: Adopt ordinance amending various sections of the City Code pertaining
to land use. The amendments would clarify existing provisions regarding Health and Sanitation, Subdivisions, Zoning Regulations, and Building Regulations and would adopt new provisions
requiring Story Poles and setting Green Building standards. ______________________________________________________________________________ RECOMMENDED ACTION: Waive the second reading
and adopt the proposed ordinance. BACKGROUND: On September 2nd, 2009, the City Council open and conducted a public hearing, introduced the ordinance, and voted to place the ordinance
(as amended by City Council at the September 2nd 2009 public hearing) for a second reading and adoption on consent. DISCUSSION: The attached ordinance will address the following items.
• Clarify existing provisions of the City Code. These provisions include ambiguities, items that routinely require additional explanation, staff interpretations of provisions that are
not codified, items that are no longer necessary or relevant and grammatical errors. • Codify as a formal requirement the current practice of requiring story poles for projects subject
to design review. • Adopt a new article titled “Green Building Regulations”. This will increase the promotion of energy efficiency and environmental sustainability by requiring new construction
of private or public entities to follow established guidelines of not-for-profit agencies specialized in green building practices. This part of the ordinance will further the efforts
of the City Council to integrate green building practices into the City of Saratoga. • Codify that “Outdoor Cooking Devices” can encroach into the rear setback area no closer than six
feet from the rear property line and not to exceed eight feet in height. 28
2 ALTERNATIVE ACTION: 1. Deny the proposed ordinance amendment; 2. Modify the proposed ordinance amendment. FOLLOW UP ACTION: This ordinance or a comprehensive summary thereof shall
be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. ATTACHMENTS: 1. Ordinance and proposed changes 29
1 ORDINANCE NO. XXX An Ordinance of the City of Saratoga Amending Saratoga Municipal Code Articles 7-30, 14-10, 15-05, 15-06, 15-11, 15-12, 15-13, 15-17, 15-18,15-19, 15-35, 15-45, 15-46,
15-56, 15-80, 16-17, 16-20 and 17-05 and Adding Article 16-47. Findings 1. The City of Saratoga wishes to amend certain articles and sections of the City Code in order to remedy internal
ambiguities, clarify existing requirements, codify staff interpretations, omit redundant terms and provisions, amend grammatical and other errors, and promote energy efficiency and environmental
sustainability. 2. Following several study sessions the Planning Commission of the City of Saratoga considered proposed amendments to the City Code at a duly noticed public hearing on
July 22nd, 2009 and thereafter recommended adoption of this ordinance. 3. The City Council of the City of Saratoga held a duly noticed public hearing on September 2, 2009 and September
16, 2009, and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance. Therefore, the City Council hereby ordains as
follows: Section 1. Adoption. Articles 7-30, 14-10, 15-05, 15-06, 15-11, 15-12, 15-13, 15-17, 15-18,15-19, 15-35,15-45, 15-46, 15-56, 15-80, 16-17, and 17-05 of the Saratoga City Code
are hereby amended and Article 16-47 is adopted as set forth in Exhibit “A”. Text to be added is indicated in double underlined font (i.e. example) and text to be deleted is indicated
in strikeout font (i.e. example). Text in standard font is not changed. Sections within an Article that are not included in Exhibit “A” are unchanged from the existing City Code. Section
2. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of
every other section, subsection, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause and
phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and
further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. 30
2 Section 3. California Environmental Quality Act The proposed ordinance, amendments and additions to the City Code are Categorically Exempt from the California Environmental Quality
Act (CEQA) pursuant to Public Resources Code Sections 15061(b)(3) and 15308. CEQA applies only to projects which have the potential of causing a significant effect on the environment.
Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
In this circumstance, Staff is recommending amendments to the existing CITY CODE and related sections and additions of provisions and reference appendices to the existing Code; the amendments
and additions would have minimal impact on the environment. Section 4. Publication This ordinance or a comprehensive summary thereof shall be published once in a newspaper of general
circulation of the City of Saratoga within fifteen (15) days after its adoption. The foregoing ordinance was introduced and read at the regular meeting of the City Council of the City
of Saratoga held on the 2nd day of September 2009, and was adopted by the following vote following a second reading on the 16th day of September 2009: AYES: NOES: ABSENT: ABSTAIN: SIGNED:
ATTEST: _________________________________ _____________________________ Chuck Page, Ann Sullivan, MAYOR OF THE CITY OF SARATOGA CLERK OF THE CITY OF SARATOGA APPROVED AS TO FORM: ____________________
______________ Richard Taylor, CITY ATTORNEY 31
3 Amendments to Saratoga City Code Zoning Ordinance Update ZOA09-0005 Proposed amendments are shown below. Text to be added is double underlined (example) and text to be deleted is shown
in strikeout (example). Text in standard font is not changed. ARTICLE 7-30 NOISE CONTROL 7-30.050 General noise restriction. (a) No person shall cause, produce, or allow to be produced,
in any residential zoning district, any single event noise more than six dBA above the ambient noise level at the location where the single event noise source is measured. (b) No person
shall cause, produce or allow to be produced, in any office or commercial district, any single event noise more than eight dBA above the ambient noise level at the location where the
single event noise source is measured. (c) The single event noise level shall be measured with a sound level meter as follows: (1) With respect to noise originating upon a particular
site, the measurement can be taken at any point outside of the property plane for that site. (2) With respect to noise originating from a dwelling unit constituting part of a multi-family
development, the measurement can be taken at any point beyond the exterior walls of such unit or at any point within the habitable interior of another dwelling unit located on the same
site. (3) With respect to any situation not described in subsection (c)(1) or (c)(2) of this Section, the measurement shall be taken at the point where the noise source is located. ARTICLE
14-10 DEFINITIONS 14-10.110 Frontage. "Frontage" means the property line of a site abutting on a street. In the case of a corner lot, the frontage shall be that property line with the
shortest dimension of the lot abutting on a street which does not result in the creation of a nonconforming lot with respect to frontage, width or depth. If more than one property line
of a corner lot abutting on a street can be designated as the frontage without creating a nonconforming lot, then any of such property lines may be deemed the frontage. ARTICLE 15-05
GENERAL PROVISIONS 32
4 15-05.080 Indemnification of the City; liability insurance. (a) The approval of any application pursuant to this Chapter shall be subject to a condition that the applicant and the
owner of the property to which the approval applies agree shall, upon the City's request, to defend, indemnify and hold the City and its officers, officials, boards, commissions, employees,
agents and volunteers harmless from and against: (1) any and all claims, actions or proceedings to attack, set aside, void or annul the approval any action on the subject application,
or any of the proceedings, acts or determinations taken, done or made prior to such approval or in furtherance of said action , which is brought within the time prescribed in Section
15-90.080 of this Chapter; and (2) any and
all claims, demands, actions, expenses or liabilities arising from or in any manner relating to construction, installation, alteration or grading work (whether on private or public property)
which is the subject of the approval of the application and performed by such applicant and/or owner, their successors, or by any person acting on behalf of such applicant and/or owner.
In addition, prior to any Zoning Clearance from the Community Development Director, such applicant and owner shall execute an agreement implementing said condition , which shall be subject
to prior approval as to form and content by the Community Development Director. If a defense is requested by the City, the City shall give prompt notice to the such owner and applicant
of any such the involved claim, action or proceeding, and shall cooperate fully in the defense thereof. Nothing herein shall prevent the City from participating in the providing its
own defense, but in such event if such defense is without the consent of the indemnifying party, the City shall pay its own attorney's fees and costs. (b) Whenever an approval granted
pursuant to this Chapter authorizes or requires any construction, installation, alteration or grading work to be performed, whether on public or private property, the applicant shall
furnish to the City The City may in addition require as follows with regard to the above required agreement: (1) recordation of such agreement A written agreement to defend, indemnify
and hold the City and its officers, officials, boards, commissions, employees and volunteers harmless from and against any and all claims, demands, actions, expenses or liabilities arising
from or in any manner relating to the performance of such construction, installation, alteration or grading work by the applicant or by anyone acting on his behalf; and (2) When required
as a condition of the approval, proof of a policy or policies of liability and other insurance coverage (including, but not limited to contractual liability coverage) consistent in accordance
with the applicable insurance standards of the City, as established from time to time by resolution of the City Council. ARTICLE 15-06 DEFINITIONS 15-06.022 Accessory structure. "Accessory
structure" means a structure which is: (a) detached from any other structure such that the distance between any part of the two structures is thirty-six inches or more; and (b) incidental
and subordinate to, and customarily associated with, the main structure or principal use on the lot. Notwithstanding the foregoing, second dwelling units are not accessory structures.
No 33
5 accessory structure is permitted in any zone district in the absence of an existing or concurrently established main structure or principal use on the lot. 15-06.290 Frontage. "Frontage"
means the property line of a site abutting on a street. In the case of a corner lot, the frontage shall be that property line with the shortest dimension of the lot fronting abutting
on a street which does not result in the creation of a nonconforming lot with respect to frontage, width or depth. If more than one property line of a corner lot abutting on a street
can be designated as the frontage without creating a nonconforming lot, then any of such property lines may be deemed the frontage. 15-06.420 Lot. “Lot” means a parcel of land consisting
of a single lot of record. (a) Lot of record means a lot which is part of a subdivision and shown on a map thereof as recorded in the office of the County Recorder, or a legally created
parcel of land described by metes and bounds or shown on a parcel map which has been so recorded. (b) Corner lot means a lot abutting the intersection of two or more streets. A lot abutting
on a curved street or streets shall be considered a corner lot if straight lines drawn from the intersections of the lot lines with the street lines meet at an interior angle of one
hundred thirtyfive degrees or less, or if the centerline of the street abutting the lot has an interior angle over the distance of any curve of one hundred thirty-five degrees or less
as illustrated in Figure 1. Figure 1: Interior, Double Frontage and Corner Lots (c) Interior lot means a lot other than a corner lot. (d) Flag lot means a lot having access to a street
by means of a private driveway or corridor of land not otherwise meeting the requirements of this Chapter for site width. The length of a 34
6 corridor access shall be measured from the frontage line to the nearest point of intersection with that property line parallel or most nearly parallel to the frontage line. (e) Hillside
lot means a lot having an average slope of ten percent or greater. (f) In-fill lot means a lot surrounded by other developed lots in at least three out of four northern, southern, eastern
or western directions. (g) Reversed corner lot means a corner lot, the side lot line of which is substantially a continuation of the front lot line of the first lot to its rear. (h)
Double frontage lot means an interior lot having frontage on two parallel or approximately parallel streets. 15-06.430 Lot line. “Lot line” means any boundary of a lot. (a) Front lot
line means, on an interior lot, the lot line abutting a street, or, on a corner lot, the shortest dimension of the lot fronting the street, or, on a double frontage lot, the lot line
abutting the street providing the primary means of access to the lot, or, on a flag lot, the interior lot line most parallel to and nearest the street from which the means of access
is obtained, except that where the average width of a flag lot exceeds its average depth and the longer dimension is considered the depth, the front lot line will be the property line
from which the front yard is measured. (b) Rear lot line means the lot line not intersecting a front lot line which is most distant from and most closely parallel to the front lot line.
boundary opposite, or approximately opposite the front lot line. A lot bounded by only three lot lines will not have a rear lot line. (c) Side lot line means any lot line which is not
a front or rear lot line. (d) Interior lot line means any lot line not abutting a street. (e) Exterior lot line or street lot line means any lot line abutting a street. (f) The Community
Development Director may assign or designate lot lines for irregular-shaped parcels or lots that do not have frontage, as defined in Section 15-06.290. 15-06.520 Property line. "Property
line" means means lot line, as defined in Section 15-06.430. 15-06.587 Setback. "Setback" means the minimum distance between the structure and any lot line. Where a street line is located
within the boundaries of a site, the required setback shall be measured from such street line instead of the lot line. 35
7 15-06.588 Setback area. (a) Front setback area means that portion of a site bounded by the side lot lines, the front lot line, and the front setback line, located the required minimum
distance from the front lot line. (b) Side setback area means that portion of a site bounded by the front setback area, the rear setback area, the side lot line, and the side setback
line, located the required minimum distance from the side lot line. (1) Exterior side setback area means that portion of a site bounded by the front setback area, the rear setback area,
the exterior side lot line, and the exterior side setback line, located the required minimum distance from the exterior side lot line of a corner lot. Exterior side setback areas exist
only on corner lots. (2) Interior side setback area means that portion of a site bounded by the front setback area, the rear setback area, the interior side lot line, and the interior
side setback line, located the required minimum distance from the interior side lot line. (c) Rear Rear setback area means that portion of a site bounded by the side lot lines, the rear
lot line or the rearmost portion of the lot if there is no rear lot line, and the rear setback line, located the required minimum distance from the rear lot line or the rearmost portion
of the lot if there is no rear lot line. (d) When a lot line is located in a street the setback area shall be measured from the right-ofway line, street line, or the plan line of a street
(if any, and defined as the ultimate Citydetermined improvement line for a specific street segment), instead of the lot line . 15-06.730. Zoning Clearance. “Zoning Clearance” means a
certification from the Community Development Director that a project as shown on construction drawings complies with all applicable zoning regulations and development conditions (e.g.,
conditions of approval). A zoning clearance shall not constitute a representation or warranty by the City to the owner of the property or to any other person with respect to the statements
contained therein, nor shall the issuance of a zoning clearance prevent the City from enforcing any zoning regulation or development condition if a violation of the same is later found
to exist. ARTICLE 15-11 A: AGRICULTURAL DISTRICT 15-11.020 Permitted uses. The following permitted uses shall be allowed in the agricultural district: (a) Single-family dwellings. 36
8 (b) Accessory structures and uses located on the same site as a permitted use, including barns, farm out-buildings, storehouses, garden structures; green houses, workshops and one
guest house. (c) Raising of field crops, fruit and nut trees, vegetables, horticultural specialties and timber. (d) Processing of products produced on the site. (e) Home occupations,
conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (f) Stables and corrals for the keeping for private use of one horse for each forty thousand
square feet of net site area; provided, however, that in the equestrian zone only, one additional horse may be permitted on the first forty thousand square feet of net site area, and
an additional horse may be permitted for each additional forty thousand square feet of net site area. All horses shall be subject to the regulations and license provisions set forth
in Section 7-20.220 of this Code. (g) Swimming pools used solely by persons resident on the site and their guests. (h) The keeping for private use of a reasonable number of domestic
dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this Code, and subject also to the following restrictions:
(1) All animals shall be kept as pets only, and not for sale, breeding, experimental or commercial purposes. (2) Animals shall at all times be confined to the site, unless restrained
or caged and under the direct control of the owner or person having custody of the animal. (3) No animals shall be permitted which are vicious, poisonous, wild, dangerous, capable of
raucous outcry or other noise disturbing to the peace and quiet of the neighborhood, or otherwise constitute a hazard to the public health, safety or welfare, and all such animals are
hereby declared to be a public nuisance. The factors to be considered in determining whether the number of animals upon a site is reasonable shall include, but are not limited to, the
size of the site or portion thereof on which the animals are kept; the type of animals and extent of noise, odor or other adverse impacts upon the occupants of neighboring properties
the animals may cause by their presence on the site; the proximity of other dwelling units; the manner in which the animals are confined upon the site; and the propensity of the animals
to cause injury or damage to persons or property. (i) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications,
subject to design review under Article 15-46. 15-11.030 Conditional uses. 37
9 The following conditional uses may be allowed in the agricultural district, upon the granting of a use permit pursuant to Article 15-55 or Article 15-56 of this Chapter: (a) Accessory
structures and uses located on the same site as a conditional use. (b) Community facilities. (c) Institutional facilities. (d) Police and fire stations and other public buildings, structures
and facilities. (e) Religious and charitable institutions. (f) Nursing homes and day care facilities. (g) Public utility and public service pumping stations, power stations, drainage
ways and structures, storage tanks and transmission lines. (h) Recreational courts, to be used solely by persons resident on the site and their guests. (i) Commercial stables and community
stables, subject to the regulations prescribed in Section 7-20.220 of this Code. (j) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone
and other wireless communications. ARTICLE 15-12 R-1: SINGLE-FAMILY RESIDENTIAL DISTRICTS 15-12.020 Permitted uses. The following permitted uses shall be allowed in the R-1 districts:
(a) Single-family dwellings. (b) Accessory structures and uses located on the same site as a permitted use, including garages and carports, garden sheds, greenhouses, shade structures,
recreation rooms, home hobby shops, cabanas, structures for housing swimming pool equipment, one second dwelling unit or one guest house. (c) Raising of fruit and nut trees, vegetables
and horticultural specialties, not including nurseries, greenhouses or storage of landscaping equipment products or supplies for commercial uses. (d) Home occupations, conducted in accordance
with the regulations prescribed in Article 15-40 of this Chapter. (e) Stables and corrals for the keeping for private use of one horse for each forty thousand square feet of net site
area; provided, however, that in the equestrian zone only, one additional 38
10 horse may be permitted on the first forty thousand square feet of net site area, and an additional horse may be permitted for each additional forty thousand square feet of net site
area. All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. (f) Swimming pools used solely by persons resident on the site
and their guests. (g) The keeping for private use of a reasonable number of domestic dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as
set forth in Article 7-20 of this Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (h) Except as specified in Section 15-12.030,
recreational courts, to be used solely by persons resident on the site and their guests. (i) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone
and other wireless communications, subject to design review under Article 15-46. 15-12.030 Conditional uses. The following conditional uses may be allowed in the R-1 districts, upon
the granting of a use permit pursuant to Article 15-55 or Article 15-56 of this Chapter: (a) Accessory structures and uses located on the same site as a conditional use. (b) Community
facilities. (c) Institutional facilities. (d) Police and fire stations and other public buildings, structures and facilities. (e) Religious and charitable institutions. (f) Nursing homes
and day care facilities, in excess of six persons being cared for at the facility. (g) Public utility and public service pumping stations, power stations, drainage ways and structures,
storage tanks and transmission lines. (h) Recreational courts, to be used solely by persons resident on the site and their guests, where the lot is located in an R-1 district that is
combined with a P-C district or is part of a planned residential development. (i) Boarding stables and community stables, subject to the regulations prescribed in Section 7-20.220 of
this Code. 3
911 (j) Model homes utilized in connection with the sale of new single-family dwellings in a subdivision, located upon a lot within the same subdivision or, in the discretion of the
Planning Commission, upon a lot within another subdivision developed by the applicant, for such period of time as determined by the Planning Commission, not to exceed an initial term
of one year and not exceeding a term of one year for each extension thereof. (k) Cemeteries. (l) Antenna facilities operated by a public utility for transmitting and receiving cellular
telephone and other wireless communications. 15-12.100 Height of structures. (a) No single-family dwelling shall exceed twenty-six feet in height and no other type of main structure
shall exceed thirty feet in height. Exceptions to these limitations may be approved pursuant to a Use Permit and Design Review issued in accordance with Article 15-55 of this Code if
the additional height is necessary in order to adhere to a specific architectural style. The additional height may only be granted on residentially zoned parcels exceeding twenty thousand
square feet. The Staff and Planning Commission will use the "A Field Guide to American Houses" and other resource material approved by the Planning Commission as resources documents
to assess the purity of architectural design. (b) No accessory structure shall exceed fifteen feet in height; provided, however, the Planning Commission may approve of an accessory structure
extending up to twenty feet in height if the Commission finds and determines that: (1) The additional height is necessary in order to establish architectural compatibility with the main
structure on the site; and (2) The accessory structure will be compatible with the surrounding neighborhood. (c) No structure shall exceed two stories, except that pursuant to a use
permit issued under Article 15-55 of this Chapter, a three-story structure may be allowed for an institutional facility located upon a site designated for quasi-public facilities (CFS)
(QPF) in the General Plan, where the average slope underneath the structure is ten percent or greater and a stepped building pad is used. ARTICLE 15-13 HR: HILLSIDE RESIDENTIAL DISTRICT
15-13.030 Permitted uses. The following permitted uses shall be allowed in the HR district: (a) Single-family dwellings. 40
12 (b) Accessory structures and uses located on the same site as a permitted use, including garages and carports, garden sheds, greenhouses, shade structures, recreation rooms, home
hobby shops, cabanas, structures for housing swimming pool equipment and one guest house. (c) Raising of vegetables, field crops, fruit and nut trees and horticultural specialties, and
the processing of such products as are so raised or grown on the premises. (d) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter.
(e) Stables and corrals or the keeping for private use of not more than two horses on a site. The minimum net site area shall be forty thousand square feet for one horse and eighty thousand
square feet for two horses, except that in the equestrian zone only, a second horse may be kept if the net site area is at least forty thousand square feet. All horses shall be subject
to the regulations and license provisions set forth in Section 7-20.220 of this Code. (f) Swimming pools used solely by persons resident on the site and their guests. (g) The keeping
for private use, of a reasonable number of domestic dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7-20 of this
Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (h) Public parks, trails and other publicly owned open spaces. (i) Antenna
facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-46. 15-13.040 Conditional
uses. The following conditional uses may be allowed in the HR district, upon the granting of a use permit pursuant to Article 15-55 or Article 15-56 of this Chapter. The conditional
uses listed in subsections (k), (l), (m), (n) and (o) of this Section may be permitted, provided the uses do not create major traffic or noise impacts and are found to be compatible
with the the immediately surrounding area: (a) Accessory structures and uses located on the same site as a conditional use. (b) Public utility and public service pumping stations, power
stations, drainage ways and structures, storage tanks and transmission lines. (c) Recreational courts, to be used solely by persons resident on the site and their guests. (d) Boarding
stables and community stables, subject to the regulations prescribed in Section 7-20.220 of this Code. 41
13 (e) Model homes utilized in connection with the sale of new single-family dwellings in a subdivision, located upon a lot within the same subdivision or, in the discretion of the Planning
Commission, upon a lot within another subdivision developed by the applicant, for such period of time as determined by the Planning Commission, not to exceed an initial term of one year
and not exceeding a term of one year for each extension thereof. (f) Stables and corrals for the keeping for private use of more than two horses on a site. The minimum net site area
for each horse shall be forty thousand square feet, except that in the equestrian zone only, one additional horse may be permitted for each forty thousand square feet of net site area.
All horses shall be subject to the regulations and license provisions set forth in Section 7-20.220 of this Code. (g) Plant nurseries, excluding sales of items other than plant materials.
(h) Wineries. (i) Cluster development in accordance with Section 15-13.060(c). (j) Community facilities. (k) Institutional facilities. (l) Police and fire stations and other public buildings,
structures and facilities. (m) Religious and charitable institutions. (n) Nursing homes and day care facilities. (o) Antenna facilities operated by a public utility for transmitting
and receiving cellular telephone and other wireless communications. ARTICLE 15-17 R-M: MULTI-FAMILY RESIDENTIAL DISTRICTS 15-17.020 Permitted uses. The following permitted uses shall
be allowed in the R-M districts: (a) Single-family dwellings. (b) Multi-family dwellings. (c) Accessory structures and uses located on the same site as a permitted use, including garages
and carports, garden sheds, greenhouses, shade structures, recreation rooms, hobby shops, cabanas and structures for housing swimming pool equipment. 42
14 (d) Raising of fruit and nut trees, vegetables and horticultural specialties, not including nurseries, greenhouses or storage of landscaping equipment, products or supplies for commercial
uses. (e) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (f) Swimming pools used solely by persons resident on the site and
their guests. (g) The keeping for private use of a reasonable number of dogs, cats and other small mammals, birds, fish and small reptiles, subject to the regulations as set forth in
Article 7-20 of this Code, and subject also to the restrictions and standards prescribed in Section 15-11.020(h) of this Chapter. (h) Antenna facilities operated by a public utility
for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-46. 15-17.030 Conditional uses. The following conditional
uses may be allowed in the R-M districts, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (a) Accessory structures and uses located on the same site as a
conditional use. (b) Community facilities. (c) Institutional facilities. (d) Police and fire stations and other public buildings, structures and facilities. (e) Religious and charitable
institutions. (f) Nursing homes and day care facilities. (g) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks and transmission
lines. (h) Recreational courts, to be used solely by persons resident on the site and their guests. (i) Model dwelling units utilized in connection with the sale of dwelling units in
a residential subdivision, located within the same subdivision or, in the discretion of the Planning Commission, within another subdivision developed by the applicant, for such period
of time as determined by the Planning Commission, not to exceed an initial term of one year and not exceeding a term of one year for each extension thereof. (j) Hotels, in the R-M-3,000
district only. 43
15 (k) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications. ARTICLE 15-18 P-A: PROFESSIONAL AND ADMINSTRATIVE
DISTRICTS 15-18.020 Permitted uses. The following permitted uses shall be allowed in a P-A district, unless a use involves the operation of a business providing direct customer service
(including, but not limited to, conducting a delivery service) on-site between the hours of 1:00 A.M. and 6:00 A.M., in which event such use may be allowed upon the granting of a use
permit pursuant to Article 15-55 of this Chapter: (a) Professional, administrative and medical offices. (b) Financial institutions. (c) Accessory structures and uses located on the same
site as a permitted use. (d) Parking lots which comply with the standards for off-street parking facilities as set forth in Section 15-35.020 of this Chapter. (e) Temporary seasonal
Christmas tree and pumpkin sales on a site not less than nine and onehalf acres in size. (f) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone
and other wireless communications, subject to design review under Article 15-46. 15-18.030 Conditional uses. The following conditional uses may be allowed in a P-A district, upon the
granting of a use permit pursuant to Article 15-55 of this Chapter: (a) Accessory structures and uses located on the same site as a conditional use. (b) Community facilities. (c) Institutional
facilities. (d) Police and fire stations and other public buildings, structures and facilities. (e) Religious and charitable institutions. (f) Nursing homes and day care facilities.
(g) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks and transmission lines. 44
16 (h) Mixed Use Developments conforming to the Mixed Use Design Standards found in Article 15-58. (i) Bed and breakfast establishments. (j) Antenna facilities operated by a public utility
for transmitting and receiving cellular telephone and other wireless communications. ARTICLE 15-19 C: COMMERCIAL DISTRICTS 15-19.020 General regulations. The following general regulations
shall apply to all commercial districts in the City: (a) Permitted uses. The following permitted uses shall be allowed in any commercial district, unless a use involves the operation
of a business providing direct customer service (including, but not limited to, conducting a delivery service) on-site between the hours of 1:00 A.M. and 6:00 A.M., in which event such
use may be allowed upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1) Retail establishments, except restaurants, markets, delicatessens, and any establishment
engaged in the sale of alcoholic beverages. (2) Home occupations, conducted in accordance with the regulations prescribed in Article 15-40 of this Chapter. (3) Parking lots which comply
with the standards for off-street parking facilities as set forth in Section 15-35.020 of this Chapter. (4) Accessory structures and uses located on the same site as a permitted use.
(5) Antenna facilities operated by a public utility for transmitting and receiving cellular telephone and other wireless communications, subject to design review under Article 15-46.
(b) Conditional uses. The following conditional uses may be allowed in any commercial district, upon the granting of a use permit pursuant to Article 15-55 of this Chapter: (1) Restaurants.
(2) Markets and delicatessens. (3) Any establishment engaged in the sale of alcoholic beverages. (4) Hotels and motels. (5) Bed and breakfast establishments. (6) Institutional facilities.
45
17 (7) Community facilities. (8) Game arcades. (9) Gasoline service stations on sites abutting Saratoga/Sunnyvale Road, Saratoga/Los Gatos Road or Saratoga Avenue and accessible directly
from such arterial road; provided, that all operations except the sale of gasoline and oil shall be conducted within an enclosed structure. (10) Animal establishments, as defined in
Section 7-20.010(c) of this Code. All animal establishments shall be subject to the regulations and license provisions set forth in Section
7-20.210 of this Code. (11) Public buildings and grounds. (12) Public utility and public service pumping stations, power stations, drainage ways and structures, storage tanks, transmission
lines and cable television facilities. (13) Accessory structures and uses located on the same site as a conditional use. (14) Antenna facilities operated by a public utility for transmitting
and receiving cellular telephone and other wireless communications. ARTICLE 15-35 OFF-STREET PARKING AND LOADING FACILITIES 15-35.040 35.040 Design standards for off-street parking facilities
Off-street parking facilities shall comply with the following standards: (a) Each standard parking space shall be not less than eighteen feet in length and nine feet, six inches in width,
exclusive of aisles and access drives. The spaces shall be marked by double strips two feet apart and the width of each space shall be measured from center to center of the double strips.
Each parallel standard parking space shall be not less than twenty-three feet in length and eight feet in width. (b) Each compact parking space shall be not less than sixteen feet in
length and eight feet in width, exclusive of aisles and access drives; provided, however, when spaces are marked by double strips two feet apart, the width of each compact parking space
may be not less than seven feet, six inches as measured from center to center of the double strips. Each parallel compact parking space shall be not less than nineteen feet in length
and eight feet in width. (c) Sufficient room for turning and maneuvering vehicles shall be provided on the site. (d) The width of the driveway within a single-family residential district
shall be a minimum of twelve feet or greater, as required by the Fire District having jurisdiction pursuant to Fire Code 46
18 requirements, as described in Article 16-15 of the Code. The width of the driveway in all other zoning districts shall be as required by the Fire District having jurisdiction. (e)
Each parking space shall be accessible from a street or alley, independent of any other parking space; provided, however, in the case of off-street parking for a single-family dwelling
or a second dwelling unit, the approving authority may permit tandem parking. (f) Entrances and exits shall be provided at locations approved by the City. (g) The parking area, aisles
and access drives shall be designed, paved, graded and drained in accordance with applicable City construction standards, subject to approval by the City Engineer. (h) Bumper rails shall
be provided where needed for safety or to protect property, as prescribed by the City Engineer. (i) If the parking area is illuminated, lighting shall not exceed one hundred foot lamberts
and shall be deflected away from adjoining residential sites so as to cause no annoying glare. ((j) Where a parking area is located adjacent to, or directly across a street or alley
from, an A, R-1, HR or R-M district, a landscaped strip not less than five feet in depth shall be planted and permanently maintained along the property line with plant materials not
less than five feet in height; except, that within fifty feet from a street intersection, as measured from intersecting curblines or intersecting edges of the street pavement where no
curb exists, the plant materials shall not exceed three feet in height above the established grade of the adjoining street. (k) Where residential parking is located in a garage, the
dimensions of the required parking spaces shall be not less than eighteen feet in length and nine feet, six inches in width. ARTICLE 15-45 DESIGN REVIEW: SINGLE-FAMILY DWELLING 15-45.070
Application requirements. (a) Applications for administrative design review approval and design review approval shall be filed with the Community Development Director on such forms as
the Director shall prescribe. An application shall include the following exhibits: (1) Site plan showing (i) property lines, (ii) easements and their dimensions, (iii) underground utilities
and their dimensions, (iv) structure setbacks, (v) building envelope, (vi) topography, (vii) species, trunk diameter at breast height (DBH as defined in Section 15-50.020(g)), canopy
driplines, and locations of all heritage trees (as defined in Section 15-50.020(l), trees measuring at least ten inches DBH, and all native trees measuring at least six inches DBH on
the property and within one hundred fifty feet of the property, (viii) areas of dense vegetation and (ix) riparian corridors. (2) Any application that proposes new construction three
feet or closer to a required setback area shall include a boundary survey survey site plan signed by a licensed land surveyor or registered civil engineer qualified to do property line
surveys. Such surveys shall verify the 47
19 location of all existing property lines, easements, structures and protected trees, as defined in Section 15-50.020(q). (3) A statement of energy conserving features proposed for
the project. Such features may include, but are not limited to, use of solar panels for domestic hot water or space heating, passive solar building design, insulation beyond that required
under State law, insulated windows, or solar shading devices. Upon request, the applicant shall submit a solar shade study if determined necessary by the Community Development Director.
(4) Elevations of the proposed structures showing exterior materials, roof materials and window treatment. (5) Cross sections for all projects located on a hillside lot, together with
an aerial photograph of the site if requested by the Community Development Director. (6) Engineered grading and drainage plans, including cross sections if the structure if the structure
is to be constructed on a hillside lot. (7) Floor plans that indicate total floor area, determined in accordance with Section 15-06.280 of this Chapter. (8) Roof plans. (9) Landscape
and irrigation plans for the site, showing the location of existing trees proposed to be retained on the site, the location of any proposed replacement trees, the location and design
of landscaped areas, types and quantities of landscape materials and irrigation systems, appropriate use of native plants and water conserving materials and irrigation systems and all
other landscape features. (10) Tree Preservation Plan, as required in Section 15-50.140. (11) Preliminary title report showing all parties having any interest in the property and any
easements, encumbrances and restrictions, which benefit or burden the property. (12) Such additional exhibits or information as may be required by the Community Development Director.
All exhibits shall be drawn to scale, dated and signed by the person preparing the exhibit. Copies of all plans to be submitted shall consist of two sets drawn on sheets eighteen inches
by twenty-eight inches in size and fifteen reduced sets on sheets eleven inches by seventeen inches in size. (13) A geotechnical clearance as defined in Section 15-06.325 of this Code,
if required by the City Engineer. (14) Such additional exhibits or information as may be required by the Community Development Director to demonstrate compliance with Article 16-47 –
Green Building Regulations of the Saratoga City Code. 48
20 (b) An application shall be accompanied by the payment of a processing fee, in such amount as established from time to time by resolution of the City Council. 15-45.075 Requirement
for Story Poles Story poles are required as set forth below in order to depict the elevations and silhouettes of a proposed new building or an addition to an existing building requiring
design review approval. (a) Definition and Requirement. Story Poles are temporary frames delineating the height and general area of a proposed structure. Story poles must be installed
in the manner set forth below if the project is subject to design review approval. (b) Timing. The applicant shall install the story poles when notified to do so by the Community Development
Department or designated representative. Generally, this will be two weeks prior to advertising the public hearing for the project (or in the case of administrative design review two
weeks prior to the “Notice of Intent to Approve”). Neither the notice of public hearing nor the “Notice of Intent to Approve” (as applicable) for the project will be mailed until the
story poles are installed to the satisfaction of the Community Development Director and photographs of the installed and approved story poles are filed with the Community Development
Department. (c) Requirements. The applicant’s surveyor or civil engineer shall determine the perimeter points and elevations of the story poles based on the plans to be considered by
the approving body. A letter signed by the project surveyor or civil engineer certifying the accuracy of the story poles shall be submitted before notice of the public hearing or the
“Notice of Intent to approve” (as applicable) on the project is mailed. Story poles shall be constructed of rigid materials which accurately outline the height and general area (including
the proposed ridgelines) for the new structure and/or addition. To delineate the area of large or complex structures staff may require the addition of netting or other appurtenances.
All perimeter walls shall be delineated on the ground. (d) Duration. The story poles shall not be removed until a decision on the project has been made by the approving body and no appeal
has been filed. If the decision by the approving body is appealed, the story poles shall remain in place until a final decision that is not subject to appeal has been made. The story
poles are required to be removed within 15 calendar days after a final action has been taken and all appeal periods have expired. If a project application is issued a continuance for
an extended period of time, the Community Development Director may require the story poles to be removed and reinstalled not less than fifteen (15) days prior to the next public hearing
on the project. 15-45.085 Off-site Required improvements. 15-45.090 Expiration of design review approval; extension; tolling of time period. (a) Each design review approvals granted
pursuant to this Article shall expire thirty-six months from the date on which the approval became effective, unless prior to such expiration date a 49
21 building permit is issued and construction commenced. If such building permit expires, and the Building Official does not renew the building permit within one hundred eighty days
after expiration, the Design Review approval shall expire. (b) A design review approval may be extended for a single period of twelve months by the Community Development Director. Any
application for extension shall be filed prior to the expiration date, and shall be accompanied by the payment of a fee in such amount as established from time to time by resolution
of the City Council. Extension of design review approval is not a matter of right and the approving authority may deny the application or grant the application subject to conditions.
Neither the period of time specified in subsection (a) of this Section nor any extension period shall include the period of time during which a lawsuit involving the approval or conditional
approval of the design review is or was pending in a court of competent jurisdiction. (c) A design review approval in conjunction with an approved tentative subdivision map or approved
use permit, or both, may be extended for a period or periods of time not to exceed the time authorized under Section 14-20.080(b) or Section 15-55.090(b) of this Code, respectively.
The application for extension shall be filed in the manner prescribed in, and shall be reviewed in accordance with the standards set forth in, Section 14-20.080(b) or Section 15-55.090(b)
of this Code, respectively. ARTICLE 15-46 DESIGN REVIEW: MULTI-FAMILY DWELLINGS AND COMMERCIAL STRUCTURES 15-46.020 Requirement for design review; public hearing. (a) In each of the
following cases, no building permit shall be issued until the proposed improvements have received design review approval by the Planning Commission pursuant to this Article: (1) Any
new main structure in an R-M, P-A or C district. (2) Any expansion over five hundred square feet to an existing main structure in an R-M, P-A or C district. (3) Any substantial exterior
alteration, as determined by the Community Development Director, to an existing structure in an R-M, P-A or C district. (4) Any addition over twenty-two feet in height to an existing
main or accessory structure which results in a structure over twenty-two feet in height in an R-M, P-A or C district. (5) Any parking lot in an R-M, P-A or C district covering an area
of one thousand square feet or greater. (6) Any structure, except a single-family dwelling or accessory structure, having a floor area of one thousand square feet or greater, located
in an A, R-1, HR or R-OS district. 50
22 (7) Any new antenna facility operated by a public utility for transmitting and receiving cellular telephone and wireless communication, located in an district that permits such use.
(b) A public hearing on the application for design review approval under this Article shall be required. Notice of the public hearing shall be given not less than ten days nor more than
thirty days prior to the date of the hearing by mailing, postage prepaid, a notice of the time and place of the hearing to the applicant and to all persons whose names appear on the
latest available assessment roll of the County as owning property within five hundred feet of the boundaries of the site upon which the structure, expansion, alteration, addition or
parking lot is to be constructed. Notice of the public hearing shall also be published once in a newspaper having general circulation in the City not later than ten days prior to the
date of the hearing. 15-46.030 Application requirements. (a) Application for design review approval shall be filed with the Community Development Director on such form as shall be prescribed.
The application shall include the following exhibits: (1) A site plan showing property lines, easements, dimensions, topography, and the proposed layout of all structures and improvements
including, where appropriate, driveways, pedestrian walks, parking and loading areas, landscaped areas, fences and walls, and the species, trunk diameter breast height (DBH as defined
in Section 15-50.020(g)), canopy driplines, and locations of all heritage trees (as defined in Section 15-50.020(l)), trees measuring at least ten inches DBH, and all native trees measuring
at least six inches DBH on the property and within one hundred fifty feet of the property. The site plan shall indicate the locations of entrances and exits and the direction of traffic
flow into and out of parking and loading areas, the location and dimension of each parking and loading space, and areas for turning and maneuvering vehicles. (2) Architectural drawings
or or sketches showing all elevations of the proposed structures as they will appear upon completion. All exterior surfacing materials and their colors shall be specified, and the size,
location, material, colors and illumination of all signs shall be indicated. (3) A landscape and irrigation plan for the site, showing the locations of existing trees proposed to be
retained on the site, the location of any proposed replacement trees, types and quantities of landscape plants and materials and irrigation systems, appropriate use of native plants,
and water conserving plants and materials and irrigation systems, and all other landscape features. (4) Cross sections for all projects located on a hillside lot. (5) Engineered grading
and drainage plans, including cross sections if the structure is to be constructed on a hillside lot. Disposition of on-site storm water shall be consistent with the requirements of
the Santa Clara Valley Urban Runoff Pollution Prevention Program (NPDES). (6) Floor plans showing total floor area, determined in accordance with Section 15-06.280 of this Chapter. (7)
Roof plans. (8) Such additional exhibits or information as may be required by the Community Development Director or the Planning Commission. All exhibits shall be drawn to scale, dated
and signed by the person preparing the exhibit. Copies of all plans to be submitted shall consist of two sets drawn on sheets eighteen inches by twenty-eight inches in size and fifteen
sets on sheets eleven inches by seventeen inches in size. 51
23 (9) Such additional exhibits or information as may be required by the Community Development Director to demonstrate compliance with Article 16-47 – Green Building Regulations of the
Saratoga City Code. (b) The application shall be accompanied by the payment of a processing fee, in such amount as established from time to time by resolution of the City Council, together
with a deposit toward the expense of noticing the public hearing as determined by the Community Development Director. 15-46.032 Requirement for Story Poles. Story poles shall be required
in the same manner as under City Code Section 15-45.075. 15-46.040 Design Criteria Review Findings. The Planning Commission shall not grant design review approval unless it is able to
make the following findings In reviewing applications for design review approval under this Article, the Planning Commission shall be guided by the following criteria: (a) Where more
than one building or structure will be constructed, the architectural features and landscaping landscaping thereof shall be harmonious. Such features include height, elevations, roofs,
material, color and appurtenances. (b) Where more than one sign will be erected or displayed on the site, the signs shall have a common or compatible design and locational positions
and shall be harmonious in appearance. (c) Landscaping shall integrate and accommodate existing trees and vegetation to be preserved; it shall make use of water-conserving plants, materials
and irrigation systems to the maximum extent feasible; and, to the maximum extent feasible, it shall be clustered in natural appearing groups, as opposed to being placed in rows or regularly
spaced. (d) Colors of wall and roofing materials shall blend with the natural landscape and be nonreflective. (e) Roofing materials shall be wood shingles, wood shakes, tile, or other
materials such as composition as approved by the Planning Commission. No mechanical equipment shall be located upon a roof unless it is appropriately screened. (f) The proposed development
shall be compatible in terms of height, bulk and design with other structures in the immediate area. 15-46.050 Expiration of design review approval; extension; tolling of time period.
(a) Design review approvals granted pursuant to this Article shall expire twenty-four months from the date on which the approval became effective, unless prior to such expiration date
a building permit is issued for the improvements constituting the subject of the design review approval and construction thereof is commenced and prosecuted diligently toward completion,
or a certificate of occupancy issued for such improvements. 52
24 (b) Design review approvals may be extended for a single period or periods of time not exceeding twelve months. The application for extension shall be filed prior to the expiration
date, and shall be accompanied by the payment of a fee in such amount as established from time to time by resolution of the City Council. If a public hearing was conducted on the original
design review application, a public hearing shall similarly be conducted on the application for extension and notice thereof shall be given in the same manner as prescribed in Section
15-46.020(b) of this Article. Extension of design review approval is not a matter of right and the approving authority may deny the application or grant the same subject to conditions.
Neither the period of time specified in subsection (a) of this Section nor any extension period shall include the period of time during which a lawsuit involving the approval or conditional
approval of the design review is or was pending in a court of competent jurisdiction, if the stay of the time period is approved by the Planning Commission. (c) Design review approvals
approved in conjunction with an approved tentative subdivision map or approved use permit, or both, may be extended for a period or period of time not exceeding thirty-six months. The
application for extension shall be filed in the manner prescribed in and shall be reviewed in accordance with the standards set forth in, Section 14-20.080(b) or Section 15-55.090(b)
of the Code, respectively. 15-46.055 Required Improvements The design criteria specified in Section 15-46.040 may be made subject to conditions reasonably related to the project and
to the findings required for approval. Conditions may include, but are not limited to, the following: (a) Construction or repair of curb, gutters and sidewalks. (b) Water or sewer main
extensions. (c) Storm drain installation. (d) Dedication of property or easements for utilities, street lighting, public right-of-way, trails, etc. (e) Installation of street trees.
(f) Completion of street widening paving to property line. (g) Repair or reconstruction of street paving prior to the issuance of a certificate of occupancy. (h) Undergrounding of existing
overhead utility lines from closest exiting distribution pole to the new structure. (i) Improvements to water delivery systems as required by the Fire District or Water Company to ensure
both adequate domestic and fire flow. (j) Installation of fire hydrants as required by the Fire District having jurisdiction. 53
25 ARTICLE 15-56 SECOND DWELLING UNITS 15-56.030 Development standards. Except as otherwise provided in Section 15-56.050, each second dwelling unit shall comply with all of the following
development standards: (a) Lot size. The net site area of the lot upon which the second dwelling unit is located shall not be less than the minimum standard prescribed for the district
applicable to such lot. Minimum standards for lots located in the HR Residential District are determined per Section 15-13.060 (a) of the City Code. (b) Unit size. The second dwelling
unit shall be at least four hundred square feet and shall not exceed one thousand two hundred square feet of living space, not including the garage. If a second dwelling unit has a basement,
the area of the basement is included as part of the total maximum allowed. (c) Building codes. The second dwelling unit shall comply with applicable building, health and fire codes.
(d) Zoning regulations. The second dwelling unit shall comply with applicable zoning regulations (including, but not limited to, required setbacks, coverage, and height limits). A onetime
ten percent increase in site coverage and allowable floor area may be granted by the Community Development Director if the new second dwelling unit is deed restricted so that it may
only be rented to below market rate households. (e) Parking. A minimum of one off-street covered parking space within a garage shall be provided for the second dwelling unit in addition
to the off-street covered parking spaces required for the main dwelling. The garage requirement may be waived if the second dwelling unit is deed restricted so that they may only be
rented to below market rate households. If the garage requirement is waived, an open parking space must be provided. (f) Access. The second dwelling unit shall be served by the same
driveway access to the street as the existing main dwelling. (g) Common entrance. If the second dwelling unit is attached to the main dwelling, both the second dwelling unit and the
main dwelling dwelling must be served by either a common entrance or a separate entrance to the second dwelling unit must be located on the side or at the rear of the main dwelling.
(h) Limitations on number of bedrooms. A second dwelling unit may not have more than two bedrooms. (i) Appearance. All new construction to create a second dwelling unit must match the
existing main structure in color, materials and architectural design. 54
26 ARTICLE 15-80 MISCELLANEOUS REGULATIONS AND EXCEPTIONS 15-80.030 Special rules for accessory uses and structures in residential districts. The following special rules shall apply
to certain accessory uses and structures in any A, R-1, HR, R-OS or R-M district: (a) Stables and corrals. Subject to approval by the Community Development Director, no stable or corral,
whether private or community, shall be located closer than fifty feet from any property line of the site, or closer than fifty feet from any dwelling unit or swimming pool on the site.
In the HR district, no stable or corral shall be located closer than fifty feet from any stream and the natural grade of a corral shall not exceed an average slope of fifteen percent.
(b) Swimming pools. Subject to approval by the Community Development Director, no swimming pool or accessory mechanical equipment shall be located in a required front, side or rear setback
area, except as follows: (1) A swimming pool and accessory mechanical equipment may be located within a required rear setback area, but the water line of the swimming pool may be no
closer than six feet from any property line. Any portion of such swimming pool that is located outside of the rear setback area shall comply with the side setback area requirements for
the site. (2) If the required minimum side setback area is more than ten feet, accessory mechanical equipment may be located within such side setback area, but no closer than ten feet
from the side lot line. (c) Recreational courts. Subject to approval by the Community Development Director, recreational courts may be allowed, provided that such recreational courts
shall comply with all of the following restrictions, standards and requirements: (1) The recreational court shall not exceed seven thousand two hundred square feet in area. (2) The recreational
court shall not be illuminated by exterior lighting. (3) No direct opaque screening shall be utilized around any portion of the recreational court. (4) No fencing for a recreational
court shall exceed ten feet in height. (5) No recreational court shall be located in a required front or side setback area. Such courts may be located within a required rear setback
area, but no closer than fifteen feet from any property line. (6) The natural grade of the area to be covered by the recreational court shall not exceed an average slope of ten percent,
unless a variance is granted pursuant to Article 15-70 of this Chapter. (7) The recreational court shall be landscaped, in accordance with a landscape plan approved by the Community
Development Director, so as to create a complete landscaping buffer from 55
27 adjoining properties within two years from installation. In addition, a bond, letter of credit or other security, in such amount as determined by the Community Development Director,
shall be furnished to the City to guaranty the installation of the landscaping improvements in accordance with the approved landscaping plan. (8) The recreational court shall be designed
and located to minimize adverse impacts upon trees, natural vegetation and topographical features and to avoid damage as a result of drainage, erosion or earth movement. (9) The recreational
court shall be designed to preserve the open space qualities of hillsides, creeks, public paths, trails and rights-of-way on or in the vicinity of the site. (d) Enclosed accessory structures.
No enclosed accessory structures shall be located in any required setback area of any lot, except as follows: (1) Upon the granting of a use permit by the Planning Commission pursuant
to Article 15-55, cabanas, garages, carports, recreation rooms, hobby shops and other similar structures may be located no closer than six feet from the rear property line and shall
not exceed eight feet in height, plus one additional foot in height for each three feet of setback from the rear property line in excess of six feet, up to a maximum height of ten feet
if the structure is still located within the required rear setback area. (2) Subject to approval by the Community Development Director, garden sheds, structures for housing swimming
pool equipment and other enclosed structures of a similar nature, not exceeding two hundred fifty square feet in floor area, may be located no closer than six feet from the rear property
line and shall not exceed six feet in height, plus one additional foot in height for each additional foot of setback from the rear property line in excess of six feet, up to
a maximum height of ten feet if the structure is still located within the required rear setback area. This subsection shall not apply to any structure intended or used for the keeping
of animals. ((e) Unenclosed garden structures. Subject to approval by the Community Development Director, unenclosed garden, ornamental and decorative structures such as gazebos, lattice
work, arbors and fountains, free-standing fireplaces and play structures may be located no closer than six feet from a side or rear property line and shall not exceed eight feet in height,
plus one additional foot in height for each additional foot of setback from the side and rear property line in excess of six feet, up to a maximum height of ten feet if the structure
is still located within a required side or rear setback area. (f) Solar panels. Subject to approval by the Community Development Director, solar panels not exceeding six feet in height
may be located within any portion of a rear setback area. (g) Outdoor Cooking Devices Barbeques Subject to approval by the Community Development Director, permanent outdoor cooking devices
barbeques, such as those constructed out of brick or masonry, may be located no closer than six feet from the rear property line and shall not exceed four eight feet in height. 56
28 (h) Accessory structures in R-M district. Notwithstanding any other provisions of this Section and subject to approval by the Community Development Director, accessory structures
not exceeding fourteen feet in height may be located in a required rear setback area in any R-M district, provided that not more than fifteen percent of the rear setback area shall be
covered by structures, and provided further, that on a reversed corner lot, an accessory structure shall not be located closer to the rear property line than the required side setback
area on the abutting lot and not closer to the exterior side property line than the required front setback area of the abutting lot. (i) Referral to Planning Commission. With respect
to any accessory structure requiring approval by the Community Development Director, as described in subsections (a) through (h) of this Section, the Director may refer the matter to
the Planning Commission for action thereon whenever the Director deems such referral to be necessary or appropriate. (j) Exceptions to standards. The Planning Commission shall have authority
to grant exceptions to any of the regulations set forth in subsections (a) through (h) of this Section pertaining to the size, height or required setback of an accessory structure in
a side or rear setback area, through the granting of a use permit for such accessory structure pursuant to Article 15-55 of this Chapter. The Planning Commission’s authority shall not
be subject to any quantified limitations contained in subsections (a) through (h), except subsection (d)(1) which already establishes quantified limitations on a use permit issued by
the Planning Commission. The Planning Commission’s authority shall not extend to allowing an accessory structure in a setback area where it not expressly allowed under subsections (a)
through (h). 15-80.035 Requirements for basements and lightwells. The following requirements shall apply to basements in any A, R-1, HR, R-OS or R-M district, with the exception of requirements
in subsections (d) and (e) of this Section, which shall apply to all districts: (a) A basement shall be located entirely beneath the building footprint of an enclosed accessory structure
and/or the building footprint of the main structure, including attached garage, and shall not be located within any required setback area. The building footprint is the floor area from
the exterior surface of the exterior walls of the ground floor of all main or accessory structures on a lot. 15-80.080 Radio and television aAntennas. (g) Mitigation of visual impact.
Antennas and their support structures, including guy wires and accessory equipment, shall be located on the site and screened as much as possible by architectural features, fences or
landscaping to minimize the visual impact of the antenna and its support structure upon adjacent properties and public rights-of-way. The materials used in constructing the antenna and
its support structure shall not be unnecessarily bright, shiny or reflective. Conditions may be imposed upon the issuance of a building or use permit or design review approval to mitigate
the anticipated visual impact of the proposed antenna installation. 57
29 ARTICLE 16-17 EXCAVATION AND GRADING 16-17.160 Driveways. Unless otherwise recommended in the approved soil engineering or geology report, dDriveways shall conform to the provisions
of this Section. (a) Gradient. Maximum driveway gradient shall not exceed eighteen percent for more than fifty feet. (b) Construction standards: (1) Driveways to structures with less
than a thirty-five foot setback have no conditions placed on their construction. (2) Driveways to structures with more than a thirty-five foot setback shall comply with the following
conditions: a. The width of a driveway servicing one parcel within a single-family residential district shall be a minimum of twelve feet, or greater as required by the Fire District
having jurisdiction. The driveway servicing more than one parcel within a single family residential district must be at least fourteen feet wide with a one foot shoulder on each side
or greater as required by the Fire District having jurisdiction. The width of the driveway in all other zoning districts shall be as required by the Fire District having jurisdiction.
b. The driveway must have a minimum curve radius of forty-two feet. c. If the finished surface slope is twelve and one-half percent or less, the driveway must have at least a six-inch
aggregate base and a double-coat oil and screening surface. d. If the finished surface slope is twelve and one-half to fifteen percent slope, the driveway must have at least a six-inch
aggregate base and a two-inch asphalt concrete surface. e. If the finished surface slope is fifteen to eighteen percent, the driveway must have at least a six-inch aggregate base and
four-inch rough-surface concrete surface. f. A turnaround at the end of a driveway must have at least a thirty-two foot radius or an equivalent approved by the Fire District having jurisdiction.
g. The driveway must have a centerline perpendicular to the street right-of-way at the point of their intersection or present a minimum forty-two foot effective inside radius to vehicles
departing or entering the public street from both sides. 58
30 (3) All bridges and driveway structures shall be designed to sustain a minimum of thirty-five thousand pounds dynamic loading. ARTICLE 16-47 GREEN BUILDING REGULATIONS Sections: 16.47.010
Purpose. 16.47.020 Definitions. 16.47.030 Covered projects. 16.47.040 Private building compliance. 16.47.050 Public building compliance. 16.47.060 Maintenance of resources. 16.47.010
Purpose. The City finds that green building design and construction can have a significant positive effect on energy and resource efficiency and reduce waste and pollution generation.
The intent of this Article is to promote the environmental sustainability of natural resources by efficiently redirecting the use of recyclable materials away from landfills, by encouraging
recycled-content materials in construction, by reducing the energy consumption needs of structures by making use of efficient construction methods and by promoting groundwater recharge
and efficient preservation and use of water resources. 16.47.020 Definitions. For the purposes of this Article, certain words and phrases used herein are defined as follows: (a) "Build
It Green" means the Build It Green organization. Build It Green is a California professional nonprofit membership organization whose mission is to promote healthy, energyand resource-efficient
buildings. (b) "Certified green building rater" means a person or organization determined by the building official to be qualified to perform inspections and provide documentation to
assure compliance with the rating system developed by Build It Green. (c) "GreenPoint Rated" means the rating system developed by Build It Green. (d) "LEED" means the leadership in energy
and environmental design program developed by the U.S. Green Building Council. The U.S. Green Building Council is a national professional nonprofit membership organization whose mission
is to promote buildings that are environmentally responsible. (e) "LEED accredited professional" means a person or organization determined by the building official to be qualified to
perform inspections and provide documentation to assure compliance with the U.S. Green Building Council LEED requirements. 16.47.030 Covered projects. This Article shall apply to the
new construction of the following types of buildings: (a) New single-family and multiple-family dwellings; 59
31 (b) New commercial, mixed-use, and public and community facility buildings. 16.47.040 Private (nonpublic) building compliance. All covered projects shall demonstrate compliance with
the following level of green building standards and submit application materials determined by the Community Development Director as sufficient to make such compliance determination:
(a) Single-family and multiple-family dwellings. (1) Prior to issuance of a building permit, the applicant shall submit verification by a certified green building rater that the dwelling
design qualifies for a minimum score of fifty (50) points under the GreenPoint rating system. (2) Prior to issuance of a final occupancy inspection, the applicant shall submit verification
by a certified green building rater that the dwelling was built in compliance with the approved plans which supported the minimum score of fifty (50) points, including the requisite
number of points in the specific categories as specified in the GreenPoint rating system. (b) Commercial, mixed-use, and community facility buildings. (1) Prior to issuance of a building
permit, the applicant shall submit verification by the City building official that the building design will be fifteen (15) percent more energy efficient than required by Part 6 of Title
24 of the California Code of Regulations using a State of California adopted performance method, as approved by the State Energy Commission. (2) Prior to issuance of a final occupancy
inspection, the applicant shall submit verification by the project architect or engineer that the building was constructed per the approved energy efficiency requirements. 16.47.050
Public building compliance. All covered projects shall demonstrate compliance with the following level of green building standards: (a) Public buildings that are less than five thousand
(5,000) square feet in size. (1) Prior to issuance of a building permit, the City shall verify that the building design will be fifteen (15) percent more energy efficient than required
by Part 6 of Title 24 of the California Code of Regulations using a state of California adopted performance method, as approved by the State Energy Commission. (2) Prior to issuance
of a final occupancy inspection, the City shall verify that the building was constructed per the approved energy efficiency requirements. (b) Public buildings that are five thousand
(5,000) square feet in size, or larger. 60
32 (1) Prior to issuance of a building permit, the City shall verify that the building design has been LEED certified at a minimum silver level. (2) Prior to issuance of a final occupancy
inspection, the city shall verify that the building was constructed in compliance with the LEED certification. 16.47.060 Maintenance of resources. The building official shall maintain
a current list of certified green building raters and LEED accredited professionals who are qualified to provide the GreenPoint Rated and LEED certifications, and shall be responsible
for administering and implementing the requirements of this Article. ARTICLE 17-05 EXISTING LAWS 17-05.010 Greenhouse gas reduction policies. The list below provides a reference to Sections
of the City of Saratoga Municipal Code seeking to reduce emissions of greenhouse gases, together with a brief description of each Section. Nothing in this section shall change the meaning
of the code sections summarized below and the full text of each section shall apply regardless of the summary below. (a) 2-45.95 Recycled paper. Mandates the establishment of procedures
for purchasing recycled paper and paper products, giving preference to recycled materials when all other factors are equal. (b) 4-65.090 Recyclers; quarterly reports. Requires quarterly
reports on meeting waste reduction goals. (c) 6-15.070 Discharge of pollutants into storm drains and watercourses. Establishes a misdemeanor for depositing pollutants into natural waterways
and storm drains. (d) 9-70 Transportation demand management. Promotes the implementation of programs to reduce traffic congestion and improve air quality in the City. (e) 14-25.065 Subdivisions:
design requirements: creek protection easement. To protect creeks, creek banks, and associated wildlife habitats, prohibits building within a specified area around a protected creek.
(f) 15-16 P-C: Planned community district. Allows for the creation of Planned Community Districts, which include smaller, less expensive housing, in addition to dedicating dedicating
space for parks and recreation uses. (g) 15-20.050(j) R-OS: Residential open space district, development criteria: Landscaping. In R-OS areas, gives preference to natural, indigenous,
and drought-resistant plants. 61
33 (h) 15-45.055 Residential design handbook. Requires that all single-family structures be built in accordance with the guidelines in the Residential Design Handbook, which includes
information on energy efficiency and promotes native vegetation and minimizing the amount of paved surfaces. (i) 15-47 Water-efficient landscapes. To promote water conservation, encourages
waterefficient landscaping including programming watering devices to account for weather patterns, using recycled water for landscape irrigation, and grouping plants for efficient watering.
Also requires that the City inform new home-owners about water-efficient landscapes. (j) 15-48 Limitations on wood-burning fireplaces. To improve air quality, limits installation of
fireplaces in new construction, and outlaws burning garbage, plastics, rubber, paint, and anything that might emit noxious or toxic fumes. (k) 15-50 Tree regulations. Provides for the
preservation of trees, which offer both scenic and climatic benefits to the City. Requires approval for the removal of protected trees (15-50.050), and gives the City the power to require
the planting of new trees as a condition for approving the removal of a tree (15-50.080). (l) 15-52 Small wind energy systems. Facilitates construction of small wind energy conversions
systems for home, farm, and small commercial use. (m) 15-56 Second dwelling units. Section 15-56.030(d) allows additional site coverage and allowable floor area in a second dwelling
unit, if that unit is deed restricted to only be rented to below market rate households. (n) 15-80.030(f) Miscellaneous regulations and exceptions: Solar panels. Subject to approval
by the Community Development Director, solar panels not exceeding six feet in height may be located within any portion of a rear setback area. (o) 15-81 Housing density bonus. Provides
for incentives for high-density housing that includes housing specifically set aside for senior citizens and low income persons. (p) 16-47 Green Building Regulations. Requires that new
single-family dwelling, multi-family dwellings, commercial, mixed-use, public and community facility buildings demonstrate compliance with green building standards. (p) (q) 16-72 Construction
and demolition debris. Requires a recycling plan for construction and demolition debris for projects with more than 2,500 square feet of floor space. Plans should maximize waste diverted
from landfills, and are documented, approved, and overseen by City staff. (q) (r) 16-75.030 Water conservation devices. Requires that all newly constructed buildings incorporate water
conservation devices into plumbing and irrigation systems. 62
Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone
Associate Engineer SUBJECT: Saratoga Ave Overlay and Rehabilitation Project ESPL-5332(014) – Award of Construction Contract. RECOMMENDED ACTION: 1. Move to declare O’ Grady Paving, Inc.
of Mountain View to be the lowest responsible bidder on the project. 2. Move to award a construction contract to O’ Grady Paving, Inc. in the amount of $701,767.50 3. Move to authorize
staff to execute change orders to the contract up to $50,000. REPORT SUMMARY: On February 10, the United States Senate passed an $838 billion economic recovery bill, The American Recovery
and Reinvestment Act (ARRA) of 2009. Subsequently, Public Works staff applied for and received approval for Tier 1 ARRA funds for repaving work on Saratoga Avenue in the amount of $714,000.
The limits of the Tier 1 project on Saratoga Ave are Scotland Dr to Ranfre Ln and Cox Ave to the north City Limits. The scope of work includes furnishing all materials, equipment, and
labor to perform asphalt overlay work and re-stripe segments of Saratoga Ave. Sealed bids for the Saratoga Ave Overlay and Rehabilitation Project were opened on Wednesday, September
9th. A total of eight contractors submitted bids and a summary of the bids received is attached (Attachment 1). O’ Grady Paving, Inc. of Mountain View submitted the lowest responsible
bid of $701,767.50 which is 11.4% below the Engineer’s Estimate of $792,119.50. Bid amounts were competitive and quite favorable because of the economy. Staff has carefully checked the
bid along with the listed references and has determined that the bid is responsive to the Notice Inviting Sealed Bids dated August 19th, 2009. Further, it is recommended that the Council
authorize staff to execute change orders to the contract up to an amount of $50,000 to cover any unforeseen circumstances and address additional work, which may arise during the course
of the project. FISCAL IMPACTS: 63
Page 2 of 2 The American Recovery and Reinvestment Act of 2009 does not require a local match and the grant will cover the cost of construction, material testing and advertising. The
recommended change order amount of $50,000 can be funded from the City’s Street Maintenance Fund. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: O’ Grady Paving, Inc. will not be
declared the lowest responsible bidder and a construction contract will not be awarded to that firm. The Council may make specific findings to declare another bidder to be the lowest
responsible bidder, and must award the project due to the ARRA regional deadline of September 30th 2009. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: The contract will be executed and the
contractor will be issued a Notice to Proceed. Work will begin as soon as possible, and be completed by within 20 working days. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS:
1. Bid Summary 64
65 CITY OF SARATOGA· Bid Summary 09·09·09 ESPL·5332(014) SARATOGA AVE OVERLAY & REHABILITATION 1 I ASPHAL I STREET SECTION (RFSS). 4 INCH SECTION 7 ~TERVALVES IAOJUST MO 8 IAOJUST SlORM
SEWER AT&T dL TRAFFIC LOOP G·' BOX I I ~ECTOR LOOPS (TYPE A) ':~~ ~~':':-~_" ~~:_-:' I I .:'.I~_ 22 WITH TYPE 0 MARKERS (INCl 16 ~ OF EXIST. STRIPING, IF NECESSARY) 17 :.': I I 1.25
WITH TYPE H MARKERS (INCL _ OF EXIST. 0' ol,,"u. IF , I . IF , .9WITH TYPE C , (INCL 18 _ OF EXIST. I I LASTIC I I AIL 39. 39A (INCe. OF 19 EXIST. I I . IF I 20 _ OF' EXIST. U8 WITH
TYPE G i (INCL I I • IFI 21 EXIST . "TRIPIN;;: ,;', :.!.NCH UMIT UNE (INCL. REMOVAL OF 12 I I .IF I :.~ORO MARKINGS (INCL. REMOVAL VI' 1:1\1;;11 -WORD I ; (INCe., v' "0' 23 I I . IF
I 24 .IFI 'WORD HINCe. I • OF EXIST I I 25 EXIST. "'"PI "'. I~~LEAR' WORO (INCe. OF 26 PAINT.~~~~'_~~:)RO MARKINGS (INCL. REMOVAL OF EXIST. ;;I. nlf"''''OU , IF~ 27 PAINT" I i (INCe.
. OF EXIST. 0' o,.,"u. IF I 28 PAINT, BI~~F ~NE SYMBOL (INCe. . OF EXIST. 29 ~~~N~.B~KE ...... ~~ .~R~OW MARKINGS (INCL. OF EXIST. . IFI 30 B~;~~E LOOP . IF SYMBOL I (INCL 31 ~~".' ~'O.
~C'"~:':'. ~,,:".6ARROW 24 FEET (INCL. 10F I I "R'PINC.. IF I 32 . o/~~~si < -:"~;r.'. ;;~ 3 .~L!. ARROW 24 FEET (INCe. ~~R 35 ' W"CO", <OU"CM (6 INCH) 36 REMOVE AC ONE FOOT WIDE (OFFSET
1 FT FROM LIP OF GUTTER) 37 CLASS 2 BASE ROCK 38 . CURB (REO) UE REFLECTIVE FIRE U";' ON LIN. FT. EA. EA. EA. UN. FT. UN. FT. UN. FT. UN. FT. UN. FT . UN. FT. EA. EA . EA. EA. EA. EA.
EA. EA. EA. EA. EA. LIN . F1 I SO.FT. LIN. FT. TON LIN. FT. EA. I ~~~;~;; U"'I P,'" ;~,~; 1 U";, P,'" ;~,~; IU"" P,'" 2100 10' 120500 10' nosoo 100 13700 1 13700 13700 1.07 , ~oo 12SO
~ 1500 ~OO ~ ~ ~ 1 ~ 13 ~ ~ ~ 300 1.60 480 2.00 600 I.SO 6150 0.15 4612.5 0.80 4920 0.10 1865 0.15 5898.15 0.10 5505.5 0.10 7515 0.55 4133.25 O.SO 3757.5 0.50 540 I .SO 810 I.SO 810
1.45 560 3.00 1680 3.00 1,680.00 2.50 7 100.00 700 95.00 66' 95.00 , 100.00 '00 95.00 47' 95.00 10 100.00 1000 95.00 950 90.00 10 100.00 1000 95.00 950 95.00 20 45.00 900 45.00 900 41).00
20 50.00 1000 45.00 45.00 900 45.00 20 SO.OO 1000 45.00 900 45.00 20 32.00 640 35.00 700 JO.OO 1 40.00 40 35.00 35 35.00 3 150.00 4SO 125.00 375 125.00 , 150.00 7SO 125.00 625 125.00
430 43.0 18490 40.0 17200 44 .' 42.0 11424 . "M. 3SO 15.0 52SO 15.0 52SO 14.8 773 6.0 4638 6.0 4638 13.0 91 40.0 3840 40.0 3840 88.0 25 ' .00 12' 4.SO 112.5 5.00 8 Contract Items Total
s 701,767.50 $ 713,182.50 I I I II I ;~~; U";, P,'" ~ I To'" U";, P,I" ~ IU"" ",I" ;~,~.; I Unit Price ;~,~; 408880 93.25 442937.' 210000 110 231000 110 23iOOO 9' 199500 119 249900 2~
14659 I., 20'SO I.' 20'SO 2.64 36168 1.43 1959' 1.8 lSO.00 4200 180.00 S040 1325 300 1500 ~ ~ 110.00 550 180.00 900 400.00 2000 1500 301 .00 150' 525.00 2625 200 777.00 1554 600.00 1200
~ 12.000.00 12000 425.00 42' 46'.00 4" ~ 0 400.00 5200 450 1.6 480 7.00 2100 5.30 1590 I.SO 4SO I.SO 4SO 430' 0.75 4612.5 0.30 1845 2.50 15315 0.70 4305 0.10 4305 5505.5 0.75 5898.15
0.20 1513 2.50 19662.5 0 .70 5505.5 0.10 5505.5 3151.5 0.' 3157.5 0.40 3006 3.60 21054 O.SO 3751 .5 O.SO 3151.5 783 I .' 810 1.00 540 5.00 2700 1.45 783 1.45 783 1400 2.' 1400 ' .00
2800 6.60 3696 2.SO 1400 2.50 1400 66' 100 700 200.00 1400 148.90 1042.3 95.00 66' 95.00 665 47' 100 SOO 140.00 700 148.90 144.5 95.00 47' 95.00 47' 900 100 1000 100.00 1000 115.00 17SO
90.00 900 90 .00 900 950 100 1000 100.00 1000 192.40 1924 95.00 9SO 95.00 9SO 800 40 800 30.00 600 122.80 2458 40.00 800 40.00 800 900 48 960 30.00 600 122.80 2458 45.00 900 45.00 900
900 48 960 30.00 600 114.10 2282 45.00 900 45.00 900 600 32 640 30.00 600 21.10 542 30.00 600 JO.OO 600 35 40 40 30.00 30 135.50 135.5 35.00 35 35.00 35 375 130 390 lSO.00 4SO 263.00
789 125.00 375 125.00 37' 625 130 650 160.00 800 263.00 1315 125.00 625 125.00 625 19135 40 17200 40.0 17200 12.0 12648 45 5180 12 4200 13.0 45SO 13.0 45SO 14.0 4900 12.1 4235 10049
8 6184 6.0 4638 7.' 5797.5 2.4 1841.47 20.5 15846.5 5218 27 2451 40.0 3640 35.0 3185 41 .0 3131 86.0 1826 12' , 12' ' .00 12' 1.84 4' 4.SO 112.5 4.SO 112.5 18.40 147.2 15.00 120 15.00
120 $ 714,607.00 S 764,052.75 S 768,460.00 s 787,752.30 $ 795.041.27 $ 865,855.00
1 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Cynthia McCormick, AICP DIRECTOR: John
F. Livingstone, AICP SUBJECT: Adoption of Ordinance Amending the Zoning Regulations related to City Code Article 15-65 (Non-Conforming Uses and Structures) and City Code Sections 15-19.060,
15-12.090 and 15-17.080. (CONSENT ITEM) RECOMMENDED ACTION: Staff recommends the Council waive the Second Reading and adopt the Ordinance amending the Zoning Regulations related to City
Code Article 15-65 (Non-Conforming Uses and Structures) and City Code Sections 15-19.060, 15-12.090 and 15-17.080. REPORT SUMMARY: On September 2, 2009, the City Council conducted a
public hearing and introduced and approved the ordinance and directed staff to place the matter on the consent calendar at the next Council meeting. The proposed ordinance is attached.
Among the central policy issues addressed by the proposed amendment are the following: 1. Procedures for repairs and alterations of nonconforming structures and/or uses including a standardized
multiplier for quantifying limitations on such work. 2. Requirement of Planning Commission approval of major repairs and alterations (e.g., 20% to 50% of construction cost of entire
structure). 3. Application of different standards if the work to be performed on a nonconforming structure is the result of voluntary destruction (tear down) as opposed to involuntary
destruction (caused by fire or other catastrophe). 4. Allowance for rebuilding a residential structure in the CH zoning district (where mixed use is required for residential projects)
if the project meets certain criteria (e.g., the reconstruction does not exceed the structure’s pre-damaged size and number of dwelling units). 5. Establishment of regulations for nonconforming
uses and structures on property annexed to the City. 6. Conformance of the Non-Conforming Uses and Structures Ordinance (Article 15-65) to Sections 15-19.060, 15-12.090 and 15-17.080.
66
2 FISCAL IMPACTS: There are no additional costs to the City related to implementation of these amendments. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: City Code will continue to
have ambiguous language regarding expansion, reconstruction, modification, alteration, repair, and maintenance of non-conforming uses and structures making it difficult for staff and
the public to interpret the code; there will be no distinction between voluntary and involuntary destruction; and the City will not have specific regulations for properties annexed to
the City or for rebuilding a residential structure in the CH zoning district. Furthermore, the Non-Conforming Ordinance will be inconsistent with City Code Sections 15-19.060, 15-12.090
and 15-17.080. ALTERNATIVE ACTION: Provide staff with alternative direction. FOLLOW UP ACTION: This ordinance or a comprehensive summary thereof shall be published in a newspaper of
general circulation of the City of Saratoga within 15 days after its adoption. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of this meeting was properly posted. ATTACHMENTS: 1. Proposed
Ordinance amending the Zoning Regulations related to City Code Article 15-65 (Non-Conforming Uses and Structures) and City Code Sections 15-19.060, 15-12.090 and 15-17.080. 67
ORDINANCE __________ An Ordinance amending Article 15-65 of the Saratoga Municipal Code related to regulations affecting Non-conforming Uses and Structures. and making conforming amendments
to sections 15-19.060, 15-12.090, and 15-17.080 of the SaratogaMunicipal Code Findings 1. The City of Saratoga wishes to update and clarify the standards applicable to non-conforming
uses and structures in the City. 2. The Planning Commission of the City of Saratoga considered proposed amendments to the City Code and following a duly noticed public hearing on July
8, 2009 recommended adoption of this ordinance. 3. The City Council of the City of Saratoga held a duly noticed public hearing on September 2, 2009 and after considering all testimony
and written materials provided in connection with that hearing introduced and adopted this ordinance. Therefore, the City Council hereby ordains as follows: Section 1. Adoption. Article
15-65 of the Saratoga City Code is hereby replaced in its entirety with the text shown in Attachment A. Sections 15-19.060, 15-2.090, and 15-17.080 of the Saratoga Code are hereby amended
as set forth in Attachment A, and with respect to those sections text to be added is indicated in double-underlined font (e.g., double-underlined) and text to be deleted is indicated
in strikeout font (e.g., strikeout). Text in standard font remains unchanged. Section 2. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph,
sentence, clause and phrase of this ordinance is severable and independent of every other section, subsection, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance.
If any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining
provisions of this ordinance irrespective of the portion held invalid,
and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 3. California Environmental
Quality Act. The ordinance is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant to Section 15061(3) because it is covered by the general rule that CEQA applies
only to projects which have the potential for causing a significant effect on the environment. Here because the 68
amendments are procedural only and do not change the standards applicable to issuance of use permits it can be seen with certainty that there is no possibility the procedural amendments
may have a significant effect on the environment and therefore the activity is not subject to CEQA. Section 4. Publication. This ordinance or a comprehensive summary thereof shall be
published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. The foregoing ordinance was introduced and first reading waived at the
regular meeting of the City Council of the City of Saratoga held on September 2, 2009, and was adopted by the following vote following a second reading on September 16, 2009: COUNCIL
MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: ATTEST: _________________________________ _____________________________ Chuck Page, Ann Sullivan, MAYOR OF THE CITY OF SARATOGA CLERK OF
THE CITY OF SARATOGA APPROVED AS TO FORM: __________________________________ Richard Taylor, CITY ATTORNEY 69
PROPOSED AMENDMENTS TO CITY OF SARATOGA NON-CONFORMING USES AND STRUCTURES ORDINANCE Zoning Ordinance Update ZOA 09-0004 Article 15-65 Non-Conforming Uses and Structures 15-65.010 Purposes
of Article. This Article is intended to limit the number and extent of nonconforming uses and structures by prohibiting or restricting their repair, alteration, enlargement, intensification,
reconstruction, or re-establishment after abandonment or restoration after destruction. Nothing in this Article shall authorize any action inconsistent with Chapter 13 or any other heritage
preservation provisions of this Code. This Article is further intended to allow certain nonconforming uses and structures to remain where such uses or structures do not conflict with
the objectives of this Chapter and the purposes of the zoning district in which they are located. 15-65.020 Definitions. The following definitions apply throughout this Article, unless
the context or the provision clearly requires otherwise. (a) Construction Cost. “Construction cost” means the estimated cost to rebuild a structure (at the time work is proposed to be
performed on the structure) as determined by the Community Development Director (using the Building Official’s current multiplier for calculating the persquare-foot valuation of new
construction). (b) Expenditure. “Expenditure” means the estimated cost, as determined by the Community Development Director (using the Building Official’s current multiplier for calculating
the persquare-foot valuation of new construction), of work to be performed in connection with any nonconforming use or structure. In making this determination the Director shall confirm
that the portions of the structure which the plans show as not to be repaired or altered are in fact structurally sound and that it will not be necessary to repair or alter such portions
of the structure during construction. The Director may require that a termite inspector, registered engineer or other professional(s) satisfactory to the Director be retained at the
applicant’s expense to make certifications in this regard. (c) Maintenance. “Maintenance” means routine, recurring, and usual activities for the preservation, protection, and keeping
of structure for its intended purposes in a safe and continually usable condition for which it was designed. Repainting or reroofing (in kind) of a structure is an example of maintenance.
(d) Major Repair or Alteration. “Major Repair or Alteration” means any work that is estimated to result in expenditure (cumulatively), after October 16, 2009, of greater than 20 percent
and not 70
exceeding 50 percent of the estimated construction cost of the structure that is the subject of the work. (e) Minor Repair or Alteration. “Minor Repair or Alteration” means any work
that is estimated to result in the expenditure (cumulatively), after October 16, 2009, of 20 percent or less of the estimated construction cost of the structure. (f) Nonconforming Structure.
“Nonconforming Structure” means a structure lawfully existing on the effective date of a change in a development standard established by this Code and continuing since that date in nonconformance
to the development standard. The use of this term in this Article shall refer only to a legal nonconforming structure. A structure that was not originally constructed in conformance
with regulations applicable at the time is not a legal structure. (g) Nonconforming Use. “Nonconforming Use” means a use lawfully existing on the effective date of a change in a use
restriction and continuing since that date in nonconformance to the use restriction. Site Site and structural dimensions are not considered use restrictions and are instead development
standards applicable to structures. The following pre-existing uses shall constitute a nonconforming use subject to the provisions of this Article unless a conditional use permit is
subsequently granted for such use: (1) a use established prior to any City regulation requiring a conditional use permit for such use, but which by virtue of later-adopted City regulation(s)
becomes a use allowed only upon the granting of a conditional use permit; and (2) a use being conducted under a valid conditional use permit, but which by virtue of later-adopted City
regulation(s) becomes a use no longer allowed to continue. The use of this term in this Article shall refer only to a legal nonconforming use. A use that was not originally commenced
in conformance with regulations applicable at the time is not a legal use. (h) Reconstruction. “Reconstruction” means either of the following: (1) Any work that is estimated to result
in expenditure cumulatively, after October 16, 2009, of greater than 50 percent of the estimated construction cost of the structure that is the subject of the work; or (2) Moving a nonconforming
structure or a structure being used for a nonconforming use to any other location on the parcel or adjoining parcels (whether the structure movement is in whole or in part). (i) Statement
of Acknowledgment of Legal Nonconforming Status. “Statement of Acknowledgment of Legal Nonconforming Status” means a document in form and content approved by the Community Development
Director and recorded in the office of the County Recorder documenting that a use or structure on the subject property is nonconforming, but legal pursuant to the terms of this Article.
71
(j) Work. “Work” means any work, whether structural or nonstructural, that is done to a structure including repair, alteration and reconstruction, but excluding maintenance and the replacement
of the interior or exterior wall coverings, fixtures, or windows or doors (without altering their respective openings). 15-65.025 Summary Table of Thresholds The table below outlines
defining thresholds for maintenance, minor vs. major repairs and alterations, voluntary vs. involuntary reconstruction, and applicable standards for such activities. Type of Work Maintenance
Minor Repairs and Alterations Major Repairs and Alterations Voluntary Reconstruction Involuntary Reconstruction Description Routine and recurring actvity for the preservation and protection
of a structure. Repainting or reroofing (in kind) is an example Work that is estimated to result in the expenditure (cumulatively) of 20% or less of the estimated construction cost of
the entire structure Work that is estimated to result in the expenditure (cumulatively) of greater than 20% and not exceeding 50% of the estimated construction cost of the entire structure
Reconstruction of any nonconforming structure exceeding 50% of the construction cost of the entire structure Reconstruction of a nonconforming structure which is involuntarily damaged
not exceeding 75 percent of the construction cost of the entire structure Applicable Standards Routine maintenance is not subject to cumulative limits Permitted subject to required permits
and specified standards Permitted subject to Planning Commission review and findings Reconstruction exceeding 50% is not permitted and the structure must conform to all applicable standards.
Permitted up to 100% of its previous configuration subject to Planning Commission determination that reconstruction does not result in a health and/or safety hazard The text of this
Article takes precedence over this Summary Table for purposes of interpreting this Article. 15-65.030 Continuation in general; Regulations applicable to nonconforming uses or structures.
(a) Nonconforming uses and structures may be continued only in conformity with the provisions of this Article. The owner of property on which a nonconforming use or structure is claimed
shall have the burden of proof in establishing to the satisfaction of the Community Development Director the nonconforming status claimed. The Community Development Director may charge
a fee, as established in the City Fee Schedule, for the review of evidence submitted to meet the owner’s burden of proof. A use or structure that is not in conformity with the provisions
of this 72
Chapter, or that is not a legal nonconforming use or structure in accordance with this Article, shall constitute a violation of this Code and shall not be continued. (b) The following
regulations apply to each nonconforming use or structure: (1) All new construction allowed to occur with respect to a nonconforming use or structure shall comply with current requirements
of Chapter 16 of this Code. (2) Repair, alteration or reconstruction otherwise required by this Code or applicable law, and not otherwise prohibited by the rights or regulations of any
other governmental agency having jurisdiction, shall be allowed in the following circumstances and shall not be considered in calculating any estimated construction cost: (i) Repair,
alteration, or reconstruction required to retrofit unreinforced masonry structures or otherwise required to comply with earthquake safety standards established in Chapter 16 of this
Code, provided the retrofitting or other work is limited exclusively to compliance with earthquake safety standards; (ii) Repair, alteration, or reconstruction required to elevate a
habitable structure in a floodplain, provided the elevation work is limited exclusively to compliance with flood prevention standards; (iii) Repair, alteration, or reconstruction required
to comply with required energy efficiency standards established in Chapter 16 of this Code, provided the work is limited exclusively to compliance with those standards; and (iv) Repair,
alteration, or reconstruction which is limited exclusively to compliance with the Americans with Disabilities Act (ADA) or Chapters 11A and 11B of the State Building Code set forth in
Volume II of Title 24 of the California Code of Regulations. (3) Any building permit or use permit or other approval issued pursuant to this Code for minor or major repairs or alterations,
reconstruction, or change, expansion or intensification of a legal nonconforming use or structure shall include a condition requiring recordation of a Statement of Acknowledgment of
Legal Nonconforming Status. (4) No otherwise legal existing use or structure shall be deemed to be a nonconforming use solely because of the lack of the required number of off-street
parking facilities. However, any otherwise permitted intensification of a use or structure must comply with current parking standards. 15-65.035 Continuation after annexations; Regulations
applicable to nonconforming uses or structures on property annexed to the City. (a) A structure lawfully existing on the effective date of its annexation into the City but which is in
nonconformance at that time to any applicable City development standard shall be considered a legal nonconforming structure, unless, as hereby authorized, the City, at the time of annexation
73
establishes a different status (in whole or in part) for that structure as a condition of such annexation. (b) A use lawfully existing on the effective date of its annexation into the
City but which is in nonconformance at that time to any applicable City use regulation shall be considered a legal nonconforming use, unless, as hereby authorized, the City, at the time
of annexation establishes a different status (in whole or in part) for that use as a condition of such annexation. 15-65.040 Residences and structures on substandard parcels. (a) Multiple
residences on parcels resulting in nonconforming use. Where the number of residences on a parcel does not conform to later-adopted regulations, the result is a legal nonconforming residential
use. In such case, the property owner shall identify as the conforming residence(s) on the parcel up to the number of residences allowed by current City regulations and such identified
residence(s) shall not be subject to the regulations contained in this Article. The remaining residence(s) shall be deemed nonconforming uses and structures. The property owner election
and status of the residence(s) on the property shall be documented in a Statement of Acknowledgment of Legal Nonconforming Status recorded by the property owner in the office of the
County Recorder. (b) Structures on nonconforming sites. A nonconforming use results where there is an existing structure or a structure is proposed to be constructed on a lawfully created
parcel having a site area, frontage, width or depth less than the minimum standards prescribed for the Zoning District in which the parcel is located. However, such structure shall be
considered conforming and shall not be subject to the regulations contained in this Article if all of the following conditions are satisfied: (i) Where the width of a site does not conform
with the applicable standard for the Zoning District, the minimum width of interior side setback areas for first floors shall be not less than ten percent of the width of the site or
six feet, whichever is greater, and the minimum width of an exterior side setback area for first floors of a corner lot shall be not less than twenty percent of the width of the site
or fifteen feet, whichever is greater. The second floor setback area for interior and exterior lot lines shall be increased an additional five feet. (ii) Where the depth of the site
is less than the applicable standard for the Zoning District, the rear setback area for the first floor shall be twenty percent of the depth of the site or twenty feet, whichever is
greater. The second floor rear setback area shall be increased an additional five feet. (iii) In the event the setbacks described in (i) and (ii) above are determined to be greater than
those in the applicable Zoning District standard, then the Zoning District standard shall apply. Except as provided in (i) through (ii) above, the residence shall comply with all other
regulations for the Zoning District, except the minimum site area and frontage which render the existing parcel substandard. 74
15-65.050Minor orMajor Repairs or Alterations to Structures. (a) Minor. Subject to the provisions of this Article, minor repair or alteration to a nonconforming structure may be performed
without Planning Commission approval, provided such alterations do not increase the degree of noncompliance or otherwise increase the discrepancy between existing conditions and the
requirements of this Chapter, and further provided that all otherwise required permits are first obtained. (b) Major. Subject to the provisions of this Article, major repair and alteration
of a nonconforming structure may be permitted if the Planning Commission makes the following determinations: (1) the repair and/or alteration will accommodate a conforming use; (2) the
repair and/or alteration does not increase the degree of noncompliance, or otherwise increase the discrepancy between existing conditions and the requirements of this Chapter; and (3)
The repair and/or alteration does not effectively extend or perpetuate the useful life of any particular feature or portion of the structure which is nonconforming. In no event shall
the cumulative expenditures for repairs and/or alterations on any nonconforming structure exceed 50 percent of the estimated construction cost of the structure prior to such repairs
and/or alterations, unless such structure is changed to a conforming structure or unless the structure is subject to section 15-65.070 of this Code. 15-65.060 Expansion of nonconforming
structures. A nonconforming structure shall not be moved or altered so as to increase in any way the discrepancy (or change the footprint) between existing conditions and the development
standards established by this Code. Examples of prohibited alterations include the following: (1) A legal nonconforming single family dwelling which exceeds the current Floor Area Ratio
(or Site Coverage) limit may not add 100 square feet to the structure by decreasing another portion of the dwelling by 100 square feet to keep the dwelling at the original square footage,
even though there would be no net gain in Floor Area (or Site Coverage) as to the legal nonconforming structure. (2) A legal nonconforming structure which is nonconforming (in part)
because a portion of the structure extends into a setback area may not expand by continuing the setback encroachment along the entire structure by removing equivalent nonconforming square
footage from another yard setback area, even though there would be no net gain in the total nonconforming area encroaching into a required setback. The prohibition against moving or
increasing the discrepancy of a legal nonconforming structure shall not apply if a variance for the moving or increase is granted pursuant to Article 15-70 of this Chapter. 75
15-65.065 Reconstruction. Reconstruction of any nonconforming structure exceeding 50 percent of the construction cost of the entire structure must conform to all standards in this Chapter
unless the structure is subject to section 15-65.070 of this Code. 15-65.070 Reconstruction following involuntary damage to or destruction of nonconforming structure. (a) Reconstruction
to previous configuration. A nonconforming structure which is involuntarily damaged or destroyed by fire, flood, earthquake, vandalism or other catastrophic event not exceeding 75 percent
of the construction cost thereof may be reconstructed up to its previous configuration (as to both horizontal and vertical building envelope) so long as such reconstruction does not
restore, create or result in a health and/or safety hazard. If the damaged or destroyed structure qualifies as a heritage resource as defined in Chapter 13, it may be reconstructed,
in compliance with Chapter 13 and this subsection, in a manner that reproduces the design of the the predamaged structure to the maximum extent feasible, even if damaged or destroyed
up to 100 percent of the construction cost thereof. (b) Reconstruction of multi-family dwellings subject to Government Code section 65852.25. When a nonconforming multi-family dwelling
is involuntarily damaged or destroyed by fire, flood, earthquake, vandalism or other catastrophic event and the structure is subject to Government Code section 65852.25 (or any successor
thereto) it may be reconstructed so long as the City Council has not made findings in accordance with that section to prohibit the reconstruction provided that the reconstruction does
not exceed the structure’s predamaged size and number of dwelling units and otherwise conforms with that section. (c) Residential structure in commercial zoning district. When the structure
is at least in part a residential structure in a commercial district it may be reconstructed provided that the reconstruction (i) does not exceed the structure’s predamaged size and
number of dwelling units; and (ii) maintains the same amount of floor area devoted to residential use as the predamaged structure; and (iii) reproduces the design of the predamaged structure
to the maximum extent feasible or is of a revised design approved pursuant to then current design review standards and procedures. (d) Compliance with other regulations. Except as otherwise
provided in this section with regard to reconstruction of all or a portion of a structure to its previous nonconforming condition, all reconstruction shall be subject to all applicable
laws, regulations and procedures otherwise governing construction on the site at the time such reconstruction is undertaken. (e) Time to commence reconstruction. The reconstruction work
authorized by this section shall be commenced within two years from the date of damage or destruction (unless, prior to the expiration of that two year period, the deadline to commence
reconstruction is extended by the Community Development Director for up to another two years) and be prosecuted diligently to completion. 76
15-65.080 Unsafe buildings. Nothing in this Article shall be construed as repealing, abrogating or modifying any provision of this Code or of any law relating to requirements for construction,
maintenance, repair, demolition or removal of structures, or requiring the immediate removal of any structure, or any portion thereof, determined to be unsafe for human occupancy or
otherwise constituting a public nuisance. 15-65.090 Change of use. (a) A nonconforming use shall not be replaced or supplemented by another nonconforming use. (b) Any portion of a nonconforming
use, which is changed to a conforming use, shall not be reestablished. 15-65.100 Expansion or intensification of nonconforming uses. (a) Except as provided in subsection (b) below, a
nonconforming use may not be expanded or intensified. This prohibition shall include (but not be limited to) any expansion or intensification of a nonconforming use which: (1) Increases
the site area or floor area occupied by such nonconforming use on the same or any additional site; or (2) Increases the number of structures or size of any structure housing a nonconforming
use or any portion thereof; or (3) Increases the amount, volume, or intensity of a nonconforming business use, or the machinery, equipment, trade fixtures or other personal property
utilized in the conduct of such use; or (4) Displaces any conforming use occupying a structure or site. (b) The Planning Commission may approve the expansion and/or intensification of
a nonconforming use upon finding that such expansion and/or intensification will not adversely affect existing or anticipated uses in the immediate neighborhood, and will not adversely
affect surrounding properties or the occupants thereof. Any such approval shall include a condition requiring recordation of a Statement of Acknowledgment of Legal Nonconforming Status
and specification therein of the limit(s) of such approved expansion and/or intensification. 15-65.110 Reconstruction of damaged or destroyed nonconforming use. (a) A nonconforming use
which is involuntarily damaged or destroyed by fire, flood, earthquake, vandalism or other catastrophic event not exceeding 75 percent of the use may be reestablished for continued occupancy
by the nonconforming use or uses(s) previously conducted therein, subject to the following limitations: 77
(1) The extent of nonconformity (i.e., neither the intensity of activity, nor the site area or floor area occupied by the nonconforming use subsequent to reconstruction or restoration
of the site or structure(s)) shall exceed that existing prior to the damage or destruction of the use. (2) Reconstruction or restoration of the use shall be subject to all applicable
laws, regulations and procedures otherwise governing construction on the site at the time such construction is undertaken. (3) The re-establishment of the use authorized by this section
shall be commenced within two years from the date of damage or destruction (unless, prior to the expiration of that two year period, the deadline to commence re-establishment is extended
by the Community Development Director by up to another two years) and prosecuted diligently to completion. 15-65.120 Termination of nonconforming uses and structures by abandonment or
discontinuance/cessation of use. (a) Whenever a nonconforming use has ceased, been abandoned or discontinued for a period of 180 consecutive days or longer, such use shall not be resumed,
re-established, or continued and all subsequent uses of the site and the structures thereon shall conform to the requirements of this Chapter. (b) Whenever a nonconforming structure
has been abandoned or its use has ceased for a continuous period of one year or longer, the structure shall be removed from the site or changed to a conforming structure. (c) Discontinuance
of a nonconforming use for a period of 180 consecutive days or nonuse of a nonconforming structure for a continuous period of one year, shall conclusively be presumed an abandonment,
discontinuance/cessation of such use or structure under the terms of this section; provided, however, a discontinuance of use in either of the following circumstances shall not be counted
toward such time periods: (1) Any discontinuance of use of up to 360 days in connection with a pending sale or other transfer of ownership or management of a nonconforming use or structure
to a designated person where the discontinuance of use is solely for the purpose of accomplishing the sale or transfer. (2) Any discontinuance of use during the period of reconstruction
of a damaged or destroyed nonconforming structure, where such reconstruction is permitted under this Article. 78
CONFORMING AMENDMENTS Sections 15-19.060, 15-12.090, and 15-17.080 are amended to read as follows: 15-19.060 Continuation of nonconforming uses. Notwithstanding the provisions of Section
15-55.130 15-65.020(g)(1) of this Chapter, any clinic operating no earlier than 7:00 A.M. and no later than 9:00 P.M., any establishment engaged in the sale of alcoholic beverages; and
any restaurant, market or delicatessen which, as of September 6, 1989, was lawfully established and legally operating as a permitted use, shall be exempted from the requirement for elimination
after lapse of time pursuant to Section 15-65.110 of this Chapter and also exempted from the necessity to obtain a use permit for continuation of such use, but in all other respects
shall be regarded as a nonconforming use. Any mini-storage facility lawfully operating pursuant to a use permit granted prior to September 6, 1989, may continue to operate pursuant to
the terms and conditions of such use permit. 15-12.090 Front, side, and rear setback areas. areas. (a) For any nonconforming site, as defined in this Chapter, the requirements provided
in Section 15-65.160 15-65.040(b) apply to the site. For any conforming site, the minimum setback area requirements in the R-1 district are as follows: 15-17.080 Front, side, and rear
setback areas. (a) For any nonconforming site, as defined in this Chapter, the requirements provided in Section 15-65.160 15-65.040(b) apply to the site. For any conforming site, except
as otherwise provided in this Section, the minimum front, side and rear setback areas of any lot in each R-M district shall be as follows: 15-55.130 Pre-Existing Permitted Uses. This
Section is hereby deleted. 15-55.140 Pre-Existing Conditional Uses. This Section is hereby deleted. 15-55.150 Appeals. This Section is hereby renumbered as 15-55.130. Text to be added
is indicated in double-underlined font (e.g., double-underlined) and text to be deleted is indicated in strikeout font (e.g., strikeout). Text in standard font remains unchanged. 79
Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Kristin Borel DIRECTOR: John Cherbone
Public Works Analyst SUBJECT: Motor Vehicle (MV) Resolution Restricting U-Turns on Fruitvale Avenue RECOMMENDED ACTION: Move to adopt MV Resolution restricting U-Turns on Fruitvale Avenue
at the median opening in front ofWest Valley College. REPORT SUMMARY: The City was contacted byWest Valley College about congestion at the new improved driveway entrance to the college
at Academic Way. This median opening becomes very congested when Redwood School is receiving and releasing students. Vehicles leaving the
school use this break in the median to make a U-turn while at the same time college students are trying to enter the driveway from Fruitvale Avenue. Because of the volume of traffic
volume in this short window of time, students trying to turn left into West Valley College at Academic Way from Fruitvale are backing up onto Fruitvale Avenue. The College will also
be closing the entrance at Career Way thus increasing the volume of traffic using the Academic Way entrance. The City is recommending that U-turns movements be restricted during school
drop off and pick up times. FISCAL IMPACTS: Approximately $250 in labor and materials is required for the City to post the sign. These improvements are paid through the CIP which has
a fund devoted to Traffic Safety. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The MV Resolution would not be adopted and traffic conditions would continue as is. 80
Page 2 of 2 ALTERNATIVE ACTION (S): None in addition to the above. FOLLOW UP ACTION(S): The sign will be installed and the Sheriff’s Department will be notified of the new restriction.
ADVERTISING, NOTICING AND PUBLIC CONTACT: None. ATTACHMENTS: 1. Memo from Fehr & Peers 2. Map 3. MV Resolution 81
! ! ! "#$ % & "' ( MEMORANDUM Date: September 8, 2009 To: John Cherbone, City of Saratoga, Public Works Director From: Franziska Church/Sohrab Rashid Subject: West Valley College Fruitvale
Avenue Middle Driveway U-Turn Evaluation Follow-Up 1025-446-1 This memorandum is a follow-up to the West Valley College Fruitvale Avenue Middle Driveway UTurn Evaluation memorandum that
Fehr & Peers submitted on May 11, 2009. Based on the analysis presented in the May 2009 memorandum, Fehr & Peers did not recommend modification of traffic control or movements at any
of the West Valley College driveway intersections on Fruitvale Avenue. In response to this memorandum, West Valley College staff pointed out that the analysis and recommendations did
not take into consideration that the northernmost (Career Way) entrance is planned to be closed. As outlined below, we do not anticipate that closure of the Career Way entrance and the
existing U-turns from Redwood Middle School traffic will cause substantial delays and queues at the Academic Way intersection; however, restricting southbound U-turns at the Academic
Way intersection will not substantially alter existing travel patterns. OVERVIEW West Valley College is located at the southeast corner of the Fruitvale Avenue/Allendale Avenue intersection
in the City of Saratoga. The campus includes three driveways on Fruitvale Avenue and two on Allendale Avenue. The Career Way driveway on Fruitvale Avenue provides left-in/right-in/rightout
access and the other two driveways provide full access to and from the college. Previously the Academic Way driveway only allowed right-in/right-out access, but with the recent renovations
at the college the median on Fruitvale Avenue was opened at the driveway to provide full access to the college and a southbound left-turn lane was installed at this location. As part
of the college’s renovation project, the Career Way driveway is planned to be closed to all access. Thus vehicles that previously accessed the college via the Career Way driveway will
will now access the college via the Academic Way entrance. Redwood Middle School is located opposite the college on Fruitvale Avenue. Parents who are dropping-off and picking-up their
children in the Fruitvale Avenue passenger loading area are forced to make a right-turn and travel southbound on Fruitvale Avenue when exiting Redwood Middle School. For parents wanting
to travel northbound on Fruitvale Avenue the next available intersection for U-turns in the Academic Way driveway. As discussed in the May 2009 memorandum, the college is concerned that
the amount of U-turns from Redwood Middle School parents will interfere with the college’s access and the operations of Academic Way/Fruitvale Avenue intersection. Prior to the recent
renovations that opened the median on Fruitvale Avenue and provided full access at Academic Way parents were required to make a U-turn at the Athletic Way entrance, located approximately
650 feet south of the Academic Way intersection. SITE-ACCESS EVALUATION As part of the May 2009 2009 memorandum Fehr & Peers conducted field observations at the college’s Academic driveway
to evaluate the effect of vehicles making U-turns (from Redwood Middle School) on vehicles entering and exiting the college. The observations did show that the southbound left-turn 82
11> F E H It & P EE ItS TRANSPORTATION CONSULTANTS
John Cherbone September 8, 2009 Page 2 of 2 lane on Fruitvale Avenue at the Academic Way driveway is heavily used by parents from Redwood Middle School to make U-turns during the school’s
morning drop-off and afternoon pick-up peak periods. However, the observations found that the U-turns did not substantially interfere with college traffic and did not degrade intersection
operations at the Academic Way driveway. Fehr and Peers did not recommend any modifications to the intersection. The memorandum did note that the observations showed that most college
students and/or staff used the Career Way driveway to access the campus from Fruitvale Avenue. Thus, vehicles that are currently using the Career Way driveway to access the college are
expected to use the Academic Way driveway once the Career Way driveway is closed. In April 2005 Hexagon Transportation Consultants prepared the Traffic and Circulation Section of the
West Valley Community College Long Range Development Plan/Facilities Master Plan EIR (Geier & Geier Consulting, Inc.). As part of the traffic and circulation section, the report evaluated
the intersection operations of the driveways on Fruitvale Avenue. The evaluation included the closure of the Career Way driveway and the shift of traffic volumes to the Academic Way
driveway, as well as overall growth in college traffic due to increased enrollment. The study determined that the southbound left-turn at the Fruitvale Avenue/Academic Way intersection
would operate at acceptable service levels during the morning and evening peak hours. Although the southbound left-turn is projected to operate at acceptable levels and no mitigation
was required, the study recommended that signalization of the intersection should be considered. Fehr & Peers assumes that that U-turns from Redwood Middle School are included in the
counts conducted at the college driveways and that the projected operating conditions at the Academic Way driveway reflect traffic that includes vehicles generated by the college, the
middle school, and general through volumes. Until recently, parents were required to make a U-turn at the Athletic Way driveway, and restricting Uturns at the Academic Way intersection
would not substantially modify travel patterns for drivers from Redwood Middle School. Instead, the proposed restriction would revert driving conditions back to operations that occurred
about six months ago. If the City wants to restrict southbound U-turns at the Academic Way intersection, then the movement could be restricted under one of the following options: a)
All day (24-hours); b) From 7:00 AM to 5:00 PM (this is the same time restriction as currently exists at the Career Way entrance), or c) During the Redwood Middle School’s peak drop-off/pick-up
times from 7:00 AM to 9:00 AM and 12:00 pm to 3:00 pm CONCLUSIONS Option A is the most restrictive and would prohibit U-turns for all drivers at the Fruitvale Avenue/Academic Way intersection.
Options B and C provide some flexibility and restrict U-turns either during the daytime when most vehicles are on the road (Option B) or during Redwood Middle School’s peak drop-off/pick
up times. If the City wants to restrict U-turns at the Fruitvale/Academic Way intersection then we recommend Option C, since this directly addresses the concern of U-turns from Redwood
Middle School raised by West Valley College. However none of the options are expected to substantially modify travel patterns in the area. 83 11> FEH~ & PEE~S TRANSPORTATION CONSULTANTS
CCaarreeeerr Waayy AAccaaddeemiicc Waayy AAtthhlleettiicc Waayy New U-turn restriction U-turn permitted This entrance will be closing AAlllleennddaallee AAvveennuuee FFrruuiittvvaallee
AAvveennuuee U-Turn Restriction on Fruitvale Avenue ± 84
RESOLUTION NO. MV-______ RESOLUTION RESTRICTING U TURNS ON FRUITVALE AVENUE The City Council of the City of Saratoga hereby resolves as follows: I. Based upon an engineering and traffic
study, the following restrictions shall be designated on Fruitvale Avenue in the location specified below: NAME OF STREET LOCATION RESTRICTION Fruitvale Avenue Sign to be placed in the
median for southbound traffic on Fruitvale Avenue at Academic Way No U Turns 7:00 AM – 9:00 AM and 12:00 PM -3:00 PM II. All prior resolutions and other enactments imposing U-turn restriction
at the location specified above are hereby repealed to the extent of their inconsistency with the restriction specified above. III. This resolution shall become effective at such time
as the signs and/or markings are installed. The above and foregoing resolution was passed and adopted by the City Council of the City of Saratoga at a regular meeting held on the 16th
day of September, 2009, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ______________________________ Chuck Page, Mayor ATTEST: ____________________________ Ann Sullivan, City Clerk
85
Page 1 of 1 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Richard Taylor, DIRECTOR: John Cherbone
City Attorney SUBJECT: Dedication ofWildwoodWay Utility Easements RECOMMENDED ACTION: Authorize dedication of utility easements on Wildwood Way to San Jose Water Company and West Valley
Sanitation District. REPORT SUMMARY: The land on which Wildwood Way is located is owned by the City of Saratoga. (Note that the street itself is a private road created by the original
subdivider in 1938). The San JoseWater Company and West Valley Sanitation District each have utility facilities underlying Wildwood Way. Research has revealed that neither utility has
a recorded easement for those facilities. The attached easements would clearly document the utilities’ rights to operate in the roadway. A map showing the location of Wildwood Way is
also attached. FISCAL IMPACTS: None significant. FOLLOW UP ACTION: Record the easement agreement following acceptance by the utilities. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice
for this meeting. ATTACHMENTS: San JoseWater Company Right of Way Easement Agreement West Valley Sanitation District Right of Way Easement Agreement Map showing location of Wildwood
Way. 86
1 RECORDING REQUESTED BY: San Jose Water Company AFTER RECORDATION RETURN TO: San Jose Water Company 1265 South Bascom Avenue San Jose, CA 95128 Attn.: Jesse Hawkins DOCUMENTARY TRANSFER
TAX: None APN: 503-26-044 THIS SPACE FOR RECORDER'S USE RIGHT OFWAY EASEMENT AGREEMENT This right of way easement agreement by and between the CITY OF SARATOGA (Grantor) and SAN JOSE
WATER COMPANY, a California corporation (Grantee) with reference to a portion of Assessor’s Parcel Number 503-26-044 (the “Agreement”) as described in more detail in Exhibits A and B
attached and made a part hereof (the “Property”) as follows: 1. Grantor is owner of assessor’s parcel number 503-26-044 in the County of Santa Clara, State of California. The Property
is a portion of this parcel and is a private road known as “Wildwood Way” shown on the Record of SurveyMap entitled “Map Showing the Location of a Private Road in Lot 5 of the Subdivision
No. 1 of the Mary Springer Tract,” filed on October 8, 1964. The Property is currently used for various utility purposes including, but not limited to, water, sanitary service, gas,
and electric. 2. Grantor, for and in consideration of the sum of one (1) dollar, in lawful money of the United States of America, to it in hand paid by Grantee, the receipt whereof is
hereby acknowledged, does hereby present and grant to Grantee and to its successors and assigns forever with respect to the Property: The right and privilege of excavating for and laying
of pipelines as and when and as often as the same may be desirable in the opinion of Grantee, together with all fittings, connections and appliances which Grantee may desire to install
in connection therewith, for the transmission and distribution of water and also the right of maintaining, using and replacing and/or enlarging the same for such purposes and also the
right and privilege of relaying, repairing, removing and/or renewing the same, using pipe, fittings, connections and/or appliances either of the same size or sizes as may first be installed
or of any other size or sizes and also a right-of-way along the same, upon, in, through, along and across the Property. 3. The foregoing rights and privileges hereinabove granted are
made upon the following terms and conditions: 87
2 a. Grantor shall neither construct nor permit to be constructed any building or any other permanent structure on the Property, including but not limited to houses, garages, outbuilding,
swimming pools, ponds, tennis courts, retaining walls, decks, patios or other concrete structures. b. Grantor shall neither plant nor permit to be planted trees within said right of
way. c. Grantor shall neither change nor permit to be changed the grade over said right of way. d. Grantee shall exercise its rights hereunder in a manner consistent with the use of
the Property for such other utility uses as may be located thereon now and in the future. e. Grantee, at its sole cost, shall restore any damage to the surface of the Property caused
by Grantee’s construction or other work in the easement pursuant to this Agreement, in order to leave Grantor’s Property in the condition that existed prior to such construction or other
work. f. Grantee shall indemnify and defend Grantor against any loss, claim, or liability arising out of or connected with the negligence of Grantee, its employees, agents or contractors,
relating to the construction, inspection, maintenance and use of the Property pursuant to this Agreement. g. Grantor shall indemnify and defend Grantee against any loss, claim, or liability
arising out of or connected with the negligence of Grantor, its employees, agents or contractors, relating to Grantee’s use of the Property pursuant to this Agreement. 4. Grantee acknowledges
and agrees that the Property is to be accepted by Grantee in an “as is” condition with all faults and defects (latent and apparent), including (without limitation) environmental conditions.
Grantor does not make any representations or warranties of any kind whatsoever, either express or implied, with respect to the physical and environmental condition of the Property or
any of such related matters. Grantee acknowledges that it is entering into this Agreement on the basis of Grantee’s own investigation of the condition of the Property, including, without
limitation, subsurface and environmental conditions. Grantee assumes the risk that adverse conditions may not have been revealed by its investigation. Except when Grantor and Grantee
may from time to time agree in writing that Grantor is obligated to make repairs or improvements to the Property for the purpose of enabling Grantee to exercise its rights and privileges
under this Agreement, Grantor shall have no obligation to make any repairs or improvements to the Property. Grantee acknowledges and agrees that the disclaimers, releases, and other
agreements set forth in this paragraph are an integral part of this Agreement and that Grantor would not have agreed to grant an easement on the Property to Grantee without the disclaimers,
releases, and other agreements set forth in this paragraph. 88
3 5. The respective rights, covenants and conditions contained herein shall inure to the benefit of and be binding upon the respective heirs, successors and assigns of the parties hereto.
In Witness Whereof, Grantor and Grantee have executed this Agreement the day and year last below written. GRANTOR: Dated: ________________________________ CITY OF SARATOGA, a municipal
corporation, By:___________________________________ Mayor ATTEST: By: __________________________________ City Clerk APPROVED AS TO FORM _____________________________________ City Attorney
GRANTEE: Dated: ________________________________ San Jose Water Company, a California corporation _____________________________________ By: __________________________________ Its: ___________________
_______________ 89
1 RECORDING REQUESTED BY: WEST VALLEY SANITATION DISTRICT AFTER RECORDATION RETURN TO: WEST VALLEY SANITATION DISTRICT 100 E. SUNNYOAKS AVENUE CAMPBELL, CA 95008 DOCUMENTARY TRANSFER
TAX: NONE/NO MONETARY CONSIDERATION APN: 503-26-044 THIS SPACE FOR RECORDER'S USE RIGHT OFWAY EASEMENT AGREEMENT This right of way easement agreement by and between the CITY OF SARATOGA
(Grantor) and WEST VALLEY SANITATION DISTRICT (Grantee) with reference to a portion of Assessor’s Parcel Number 503-26-044 as described in more detail in Exhibits A and B attached and
made a part hereof (the “Property”) as follows: 1. Grantor is owner of assessor’s parcel number 503-26-044 in the County of Santa Clara, State of California. The Property is a portion
of this parcel and is a private road known as “Wildwood Way” shown on the Record of SurveyMap entitled “Map Showing the Location of a Private Road in Lot 5 of the Subdivision No. 1 of
the Mary Springer Tract,” filed on October 8, 1964. The Property is currently used for various utility purposes including, but not limited to, water, sanitary service, gas, and electric.
2. Grantor, for and in consideration of the sum of one (1) dollar, in lawful money of the United States of America, to it in hand paid by Grantee, the receipt whereof is hereby acknowledged,
does by these presents, grant to Grantee and to its successors and assigns forever with respect to the Property: The right and privilege of excavating for and laying pipelines as and
when and as often as the same may be desirable in the opinion of Grantee, together with all fittings, connections and appliances which Grantee may desire to install in connection therewith,
such sewer line or lines as Grantee shall from time to time elect for conveying sewage, and all necessary building sewers and appurtenances thereto and also the right of maintaining,
using and replacing and/or enlarging the same for such purposes and also the right and privilege of relaying, repairing, removing and/or renewing the same, using pipe, fittings, connections
and/or appliances either of the same size or sizes as may first be installed or of any other size or sizes and also a right-of-way along the same, upon, in, through, along and across
the Property. 3. The foregoing rights and privileges hereinabove granted are made upon the following terms and conditions: 90
2 a. Grantor shall neither construct nor permit to be constructed any building or any other permanent structure on the Property, including but not limited to houses, garages, outbuilding,
swimming pools, ponds, tennis courts, retaining walls, decks, patios or other concrete structures. b. Grantor shall neither plant nor permit to be planted trees within said right of
way. c. Grantor shall neither change nor permit to be changed the grade over said right of way. d. Grantee shall exercise its rights hereunder in a manner consistent with the use of
the Property for such other utility uses as may be located thereon now and in the future. e. Grantee, at its sole cost, shall restore any damage to the surface of the Property caused
by Grantee’s construction or other work in the Easement pursuant to this Agreement, in order to leave Grantor’s Property in the condition that existed prior to such construction or other
work. f. Grantee shall indemnify and defend Grantor against any loss, claim, or liability arising out of or connected with the negligence of Grantee, its employees, agents or contractors,
relating to the construction, inspection, maintenance and use of the Property pursuant to this Agreement. 4. Grantee acknowledges and agrees that the Property is to be accepted by Grantee
in an “as is” condition with all faults and defects (latent and apparent), including (without limitation) environmental conditions. Grantor does not make any representations or warranties
of any kind whatsoever, either express or implied, with respect to the physical and environmental condition of the Property or any of such related matters. Grantee acknowledges that
it is entering into this Agreement on the basis of Grantee’s own investigation of the condition of the Property, including, without limitation, subsurface and environmental conditions.
Grantee assumes the risk that adverse conditions may not have been revealed by its investigation. Grantor has no obligation to make any repairs or improvements to the Property. Grantee
acknowledges and agrees that the disclaimers, releases, and other agreements set forth in this Article are an integral part of this Agreement and that Grantor would not have agreed to
grant an easement on the Property to Grantee without the disclaimers, releases, and other agreements set forth in this Article. 5. The respective rights, covenants and conditions contained
herein shall inure to the benefit of and be binding upon the respective heirs, successors and assigns of the parties hereto. --Continued Next Page – 91
3 In Witness Whereof, Grantor and Grantee have executed this agreement the day and year last below written. GRANTOR: Dated: ________________________________ CITY OF SARATOGA, a municipal
corporation, By:___________________________________ Mayor ATTEST: By: __________________________________ City Clerk APPROVED AS TO FORM _____________________________________ City Attorney
GRANTEE: Dated: ________________________________ West Valley Sanitation District, a California County Sanitation District _____________________________________ By: __________________________________
Its: __________________________________ P:\SARATOGA\City Documents\WildwoodWay\WVSD Sanitary ROW(Draft 09-01-09).doc 92
BROOKWOOD AVE. CANYON PAUL ELVA SPRINGER 4TH WILDWOOD AVE. WAY AVE. ST. ESTERLEE SPRINGER 3RD DR. 4TH SPRINGER CT. AVE. CT. WY. ST. BASIN SPRINGER CREEK 5TH ST. ROCKY BIG 6TH Wildwood
Way Location Map 0 125 250 500 750 1,000 -Feet 93
1 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Richard Taylor, City Attorney DIRECTOR:
John Livingstone, AICP SUBJECT: Zoning Ordinance Amendment to Create Regulations for Tobacco Retailers RECOMMENDED ACTION: Conduct a public hearing regarding the attached ordinance establishing
a use permit requirement for tobacco retailers, introduce and waive the first reading of the ordinance, and direct staff to place the ordinance on the consent calendar for adoption at
the next regularly scheduled meeting of the City Council. REPORT SUMMARY: At its July 15, 2009 meeting the City Council considered a draft ordinance establishing a use permit requirement
for tobacco retailers and directed staff to make certain changes to the draft and seek the Planning Commission’s recommendations on the ordinance. The Planning Commission conducted a
duly noticed public hearing on August 26, 2009 and unanimously recommended approval of the ordinance with the revisions discussed below. A copy of the Planning Commission Staff Report
and the draft minutes of the Commission meeting are also attached. DISSCUSSION: The Planning Commission recommended approval of the ordinance as developed by the City Council with several
refinements. Changes proposed by the Commission and minor technical changes by staff are shown in green in the attached draft ordinance. The Commissions recommended revisions were as
follows. First, the Commission recommended that tobacco retailer use permits be part of the standard administrative review process if the use would otherwise qualify for that process.
Second, the Commission recommended that retailers generally be precluded within 1,000 feet of parks. Third, the Commission recommended an exception process that that would allow retailers
not satisfying the specific location requirements in the ordnance (e.g., proximity to other retailers, schools, and parks) be allowed to apply to the Planning Commission for a determination
that notwithstanding its proximity, the use is to be designed and operated in such a manner that it is compatible with the surrounding neighborhood and sensitive to the proximity of
schools, parks, medical facilities, and other tobacco retailers. 94
2 Pursuant to the California Environmental Quality Act (“CEQA”), this action is exempt under 14 California Code of Regulations (“CEQA Guidelines”) section 15061(b)(3) (the amendments
are exempt because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment). FISCAL IMPACTS: Staff time
would be required to administer the ordinance. Some of these costs will be recovered through application fees. ALTERNATIVES: The Public Health Institute has model ordinances regulating
secondhand smoke in recreational areas, imposing licensing requirements, and tobacco sampling programs. The City Council could consider these ordinances in addition to or instead of
the use permit requirement. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City would not require use permits or regulate the density of tobacco retailers. FOLLOW UP ACTION: Place
the ordinance on the consent calendar for adoption at the October 7, 2009 meeting of the City Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of the public hearing was published
in the Saratoga News on September 1, 2009. ATTACHMENTS: A. Proposed Ordinance 95
1 ORDINANCE NO. __________ AN ORDINANCE AMENDING THE SARATOGA MUNICIPAL CODE TO PROVIDE REGULATIONS FOR ESTABLISHMENTS SELLING TOBACCO PRODUCTS AND TOBACCO PARAPHERNALIA THE CITY COUNCIL
OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: SECTION 1. Findings A. The City of Saratoga recognizes the negative health consequences of smoking and wishes to regulate the sale of
tobacco products and tobacco paraphernalia out of concern for the health of Saratoga’s citizens. B. Zoning controls and a requirement that tobacco retailers obtain a use permit will
not unduly burden legitimate business activities of tobacco retailers who sell cigarettes or distribute tobacco products or tobacco paraphernalia to adults. It will, however, allow the
City of Saratoga to regulate the operation of lawful businesses to avoid circumstances which facilitate violations of state, federal, and local laws. C. The City of Saratoga has a substantial
interest in ensuring that any person selling or exchanging tobacco products should be at least least of a legal age to purchase such products. D. The City of Saratoga has a substantial
interest in promoting compliance with state laws prohibiting the sales of tobacco products to minors; in promoting compliance with federal, state and local laws intended to discourage
the purchase of tobacco products by minors; and finally, and most important, in protecting children from being lured into illegal activity through the misconduct of adults. E. The California
courts in such cases as Cohen v. Board of Supervisors (1985) 40 Cal. 3d 277, and Bravo Vending v. City of Rancho Mirage (1993) 16 Cal. App. 4th 383, have affirmed the power of local
governments to regulate business activity in order to discourage violations of state law. F. The California Constitution, Article XI, section 7, provides cities and counties with the
authority to enact ordinances to protect the health, safety, welfare, and morals of their citizens. G. Zoning regulations are necessary to control the location and operation of the sale
or exchange of tobacco products and/or tobacco paraphernalia for the protection of public health, safety and welfare. H. It is the intent of the City Council to discourage violations
of laws forbidding distribution of tobacco products to minors, but not to expand or reduce the degree to which the acts regulated by state or federal law are criminally proscribed. 96
2 SECTION 2. Adoption. A. Section 15-19.020 of the Saratoga City Code is hereby amended by adding the text shown in bold double-underlined (example) and deleting the text shown in strikeout
(example) in Attachment A. B. Section 15-80.130 is added to the Saratoga City Code as shown in Attachment
A. SECTION 3. California Environmental Quality Act. Pursuant to the California Environmental Quality Act (“CEQA”), this action is exempt under 14 California Code of Regulations (“CEQA
Guidelines”) section 15061(b)(3) (the amendments are exempt because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect
on the environment). SECTION 4. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is
severable and independent of every other section, subsection, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause and
phrase are held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares
its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. --Continued Next Page --97
3 SECTION 5. Publication. This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after
its adoption. The foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the 16th day of September, 2009, and was adopted
by the following vote following a second reading on the 7th day of October, 2009: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: __________________________________ CHUCK PAGE
MAYOR OF THE CITY OF SARATOGA Saratoga, California ATTEST: __________________________________ ANN SULLIVAN CLERK OF THE CITY OF SARATOGA Saratoga, California APPROVED AS TO FORM: ____________________
________________________ RICHARD TAYLOR, CITY ATTORNEY 98
Attachment A to Ordinance No. __ Amendment to Section 15-19.020 15-19.020 General regulations. The following general regulations shall apply to all commercial districts in the City:
[subsection (a) unchanged] (b) Conditional uses. The following conditional uses may be allowed in any commercial district, upon the granting of a use permit in accordance with this Code:
pursuant to Article 15-55 of this Chapter: [subsections (1)-(14) unchanged] (15) Tobacco Retailers. All Tobacco Retailers (as defined in Section 15-80.130 of this Article) shall be subject
to the permitting requirements and provisions set forth in Section 15-80.130 of this Article. Amendment adding Section 15-80.130 15-80.130 Tobacco Retailers (a) Definitions. For the
purposes of this Section, the following words and phrases shall have the meanings specifically ascribed to them in this subsection, unless the context or provision clearly requires otherwise:
(1) “Person” means any natural person, partnership, cooperative association, private corporation, personal representative, receiver, trustee, assignee, or any other legal entity. (2)
“Tobacco Paraphernalia” means cigarette papers or wrappers, pipes, holders of smoking materials of all types, cigarette rolling machines, and any other item designed for the smoking
or ingestion of tobacco products. (3) “Tobacco Products” means any substance containing any tobacco leaf, including but not limited to cigarettes, cigars, bidis, pipe tobacco, snuff,
chewing tobacco, and smokeless tobacco. (4) “Tobacco Retailer” means any person who sells, offers for sale, exchanges or offers to exchange for any form of consideration, tobacco, tobacco
products and/or tobacco paraphernalia; “tobacco retailing” shall mean the doing of any of these things whether exclusively or in conjunction with any other use. (b) Conditional Use Permits.
Tobacco retailers are not allowed in any zoning district unless listed as a conditional use. In zoning districts where tobacco retailers are a listed a 99
conditional use, tobacco retailers may be allowed upon the granting of a use permit. Tobacco retailers are not allowed in any zoning district unless listed as a conditional use. by the
Planning Commission or Zoning Administrator pursuant to Article 15-55. In addition to the requirements of Article 15-55, conditional use permits for tobacco retailers must include the
following conditions: (1) Tobacco products and/or tobacco paraphernalia shall be secured so that only store employees have immediate access to the tobacco products and/or tobacco paraphernalia.
Self-service displays are prohibited. (2) The tobacco retailer shall comply with local, state, and/or federal laws regarding sales, advertising or display of tobacco products and/or
tobacco paraphernalia including posting prominently near the cash register or other point of sale the legal age to buy tobacco products and/or tobacco paraphernalia, and checking the
identification of all purchasers to ensure they are of legal age. (3) No person under 18 years years of age may sell or exchange tobacco products or tobacco paraphernalia. (4) Sampling
of tobacco products by individuals under 18 years of age shall not be permitted. Therefore, tobacco products shall not be given or sold to individuals under 18 years of age. (5) Smoking
shall be prohibited in a premises deemed a Tobacco Retailer. (c) Limited Density of Tobacco Retailers. NoExcept as set forth in subsection (d), below, no tobacco retailer, not legally
in existence as of the effective date of this ordinance, shall be granted a conditional use permit to operate on a site which is: (1) within five hundred (500) feet of a site occupied
by another tobacco retailer; (2) within one thousand (1000) fee of a site occupied by a public or private elementary, middle, or high school; or [Option: (3) within ___1000 feet of a
site occupied by a City park.]. All distances shall be measured in a straight line from the point on the parcel boundary of the proposed tobacco retailer nearest to the subject use (i.e,
existing existing tobacco retailer, school, [or park])) to the nearest point on the parcel boundary of the subject use. (d (d) Planning Commission Findings. A proposed tobacco retailer
use that does not meet the criteria set forth in subsection (c), above, may be issued a conditional use permit by the Planning Commission if the Planning Commission (1) makes the findings
specified in section 15-55.070 of this Code and (2) finds that the tobacco retailer use is compatible with the surrounding neighborhood and located and designed in a manner that is sensitive
to the proximity of schools, parks, medical facilities, and other tobacco retailers. If a proposed tobacco retailer use would ordinarily be subject to review by the Zoning Administrator,
the use permit shall be considered by the Planning Commission in the first instance if, in the course of staff 100 1-
review of the permit application, it is determined that the proposed use does not meet the criteria set forth in subsection (c), above. (e) Existing Tobacco Retailers: Procedure for
Administrative Approval. If a tobacco retailer is legally in existence on [effective date of ordinance],November 7, 2009, the operator is not required to comply withobtain a conditional
use permit or satisfy the density requirements in subdivision (b),subsection (d), above, as long as the operator obtainsapplies for an Administrative Existing Tobacco Retailer Use Permit
by [effective date plus 180 days].May 7, 2010. The Director shall issue an Administrative Existing Tobacco Retailer Use Permit to any tobacco retailer legally in existence as of the
date of enactment of this ordinance when the Director obtains a declaration from the tobacco retailer operator declaring that it will comply with the conditions in subdivision (b). No
fee shall be charged for this permit. (ef) Suspension or Revocation of a Use Permit. (1) The suspension and revocation provisions set forth in this subsection apply to use permits granted
under both subsection (b) and (d). (2) Grounds for Suspension or Revocation: In addition to any basis for suspension or revocation under Article 15-55, a tobacco retailer’s use permit
status shall be suspended or revoked if the Director finds, after notice and opportunity to be heard, any of the following: (A) That the applicantpermit holder has violated any of the
use permit conditions of approval, including without limitation the conditions set forth in subsection (b) of this Section, or (B) That the applicantpermit holder has violated any local,
state or federal law governing the sale, advertisement or display of tobacco products or tobacco paraphernalia. (3) Suspension shall suspend the privilege of tobacco retailing for a
stated period pursuant to paragraph (4) of this subsection. Revocation shall be without prejudice to the filing of a new application for a conditional use permit following correction
of the conditions that required the revocation. (4) Suspension or Revocation of CUP: If the Department finds that there are grounds for the suspension of a CUP, the following sanctions
shall be imposed: (A) A first violation of this ordinance shall result in a thirty-day (30) suspension of the right to sell tobacco products and tobacco paraphernalia. (B) A second violation
of this ordinance within a sixty-month (60) period shall result in a ninety-day (90) suspension of the right to sell tobacco products and tobacco paraphernalia. (C) A third or subsequent
violation of this ordinance within a sixty-month (60) period may result in a revocation of the right to sell tobacco products and tobacco paraphernalia. 101
(5) Appeal of Suspension and/or Revocation: The decision of the Director is appealable to the Hearing Officer pursuant to section 3-15.070 of this Code provided that any appeal must
be filed within 10 days of receipt of the Director’s decision. An appeal shall stay all proceedings in furtherance of the appealed action. (fg) Enforcement. (1) Violations of this Section
and any use permit issued hereunder are hereby declared to be public nuisances. (2) In addition to other remedies provided by this Section or by other law, any violation may be remedied
by a civil action brought by the City Attorney, including but not limited to administrative or judicial nuisance abatement proceedings, civil or criminal code enforcement proceedings,
unfair business practice proceedings under Business & Professions Code Section 17200 et seq., and suits for injunctive relief. The remedies provided by this Section are cumulative and
in addition to any other remedies available at law or in equity. P:\SARATOGA\RESOLUTI\Tobacco Ordinances\Draft Tobacco Retailer Ordinance (Redline Showing PC Revisions 08-26-09).v2.doc
102
Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan DIRECTOR: Dave
Anderson City Clerk SUBJECT: Records Management Program: Authorization to Proceed with Destruction of Certain City Records RECOMMENDED ACTIONS: Direct staff to proceed with the destruction
of records listed in Exhibit A to Resolution 09-043 that was adopted by Council on July 15, 2009. BACKGROUND: At the July 15, 2009 City Council meeting, Council adopted a records management
policy pursuant to the Secretary of State’s Local Government Records Management Guidelines and authorized the destruction of approximately 185 boxes of city records pursuant to that
policy. (A copy of Resolution No. 09-043 authorizing the destruction is attached.) Prior to the destruction of those records the City Clerk received a public records request for review
of the documents (in response to the request the documents were made available to the requestor the week of August 10-14, 2009 from 8:00a.m to 5:00p.m). In addition, at the Special Meeting
on July 30, 2009, a Saratoga resident addressed the Council during the non-agendized items portion of the meeting and asked Council to re-consider their decision authorizing the destruction
of these records because some records could be of historical value. Council directed that staff seek further guidance from the City Council at the September 16, 2009 City Council meeting.
During review of the records to redact confidential information (such as social security numbers and credit card numbers) so that the documents could be made available in response to
the public records request, staff also reviewed the records to identify any that included information of historical interest. The documents were primarily accounting records and recreation
department administrative files. Per the city Records Management Policy documents determined to be of historical significance are maintained permanently. Members of the public have suggested
that the Council consider a revised document destruction policy calling for permanent storage of all City documents either in hard copy or in an electronic format. The City does not
have space available for permanent storage of all documents in hard copy. The minimum cost to scan these records would be $250 per box and approximately six to ten hours of staff time
per box to remove staples, unfold oversized documents and to designate 103
Page 2 of 2 key words and metadata. The cost to destroy these records in accordance with the Records Retention Schedule is approximately $6 per box. FISCAL IMPACTS: Funding for destruction
of records is included in the operating budget. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The records retention schedule will not be followed and the City will retain expired
records much longer than is legally necessary. ALTERNATIVE ACTION(S): The alternatives of permanent retention of hard copies or electronic versions of the documents are discussed above.
FOLLOW UP ACTION(S): Implement Council’s decision. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: Attachment 1 -Resolution No. 09-043 – Resolution Authorizing
the Destruction of Certain City Records including Exhibit A thereto (List of Records to be Destroyed) 104
RESOLUTION NO. 09-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS WHEREAS, Government Code Section 34090 et seq. authorizes
City department heads to destroy certain records, documents, instruments, books or paper after the same are no longer required with the approval of the legislative body by resolution
and the written consent of the City Attorney. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: That it does hereby authorize the department heads
to destroy those certain records, documents, instruments, books or paper under their charge as described in Exhibit ‘A.’ The above and foregoing resolution was passed and adopted at
a regular meeting of the Saratoga City Council held on the 15th day of July, 2009 by the following vote: AYES: Councilmember Susie Nagpal, Howard Miller, Jill Hunter, Vice Mayor Kathleen
King, Mayor Chuck Page NOES: None ABSENT: None ABSTAIN: None __________________________ Chuck Page, Page, Mayor ATTEST: __________________________ Ann Sullivan, City Clerk 105
Exhibit A Records to be Destroyed Administrative Services Department Box Description Division Record Series Official retention Retain through "69" Accounts Payable "A Misc. -Frontier
Travel and Tours" FY 90/91 Accounts Payable Accounts Payable AU+4 1995 * False Alarm cards, unpaid ('83-'84) [small box] Accounts Receivable Accounts Receivable AU+4 1988 * Payroll Checks
17501-20817 FY 95/96-96/97 Accounts Payable Checks AU+5 2002 29B A/P Check Copies FY 97/98, Permit Refunds A-Z, Rental Deposit Refunds A-Z Accounts Payable Accounts Payable AU+4 2002
3A A/P Check Copies FY 97/98 A-C (includes "Contracts" and ABAG") Accounts Payable Accounts Payable AU+4 2002 Petty Cash Reimbursement FY (97/98) Accounts Payable Accounts Payable AU+4
2002 3B A/P Check Copies FY 97/98 M-R Accounts Payable Accounts Payable AU+4 2002 43D Savings Account Reconciliation FY 98/99 Reports Account Reconciliation AU+5 2004 44A Check Reports
FY 98/99 (A/P, July -March) -Includes full A/P books Accounts Payable Accounts Payable AU+4 2003 46A A/P Check Copies FY 98/99 -C, C Misc, D-F Accounts Payable Accounts Payable AU+4
2003 46B A/P Check Copies FY 98/99 -G-L Accounts Payable Accounts Payable AU+4 2003 47A A/P Check Copies FY 98/99 -Principle Life through San JoseWater Company Accounts Payable Accounts
Payable AU+4 2003 47D A/P Check Copies FY 98/99 -S-Z Accounts Payable Accounts Payable AU+4 2003 48A A/P Check Copies FY 98/99: Class/Permit/Rental Deposit Refunds A-Z Accounts Payable
Accounts Payable AU+4 2003 49B Reconciled Checks and Ck# 74887 to 80423 ('98-'99) Accounts Payable Checks AU+5 2004 54D Bank Statements (July '99-March '00) Accounting Banking Records
AU+5 2005 CAL-Card manual, Pooled Money Investment Board reports, bank rate info (2000 or earlier) General Administration -Administrative Services Reference Files, External Sources SU+2
2002 59A False Alarm Cards 12/98-12/99 Accounts Receivable Accounts Receivable AU+4 2004 64B Comerica Bank -Checking Acct transaction receipts FY 96/97 -97/98 Accounting Banking Records
AU+5 2003 Cancelled Checks FY 96/97 -97/98 Accounts Payable Checks AU+5 2003 64D Comerica Bank -Checking Acct, Cancelled Checks FY 97/98 Accounting Banking Records AU+5 2003 65A General
Checking Acct Reconciliation (July 1999-Dec 1999, Jan 2000-June 2000) Reports Account Reconciliation AU+5 2005 Checks FY 99/00 Accounts Payable Checks AU+5 2005 66B Accounts Payable
FY 99/00 (July-February) Accounts Payable Accounts Payable AU+4 2004 73B Cash Edit Lists -Cash postings (Apr. '00-June '00) Accounts Receivable Cash receipts AU+4 2004 73D Cash Edit
Lists -Cash postings (Feb. '00-April '00) Accounts Receivable Cash receipts AU+4 2004 74A Cash Edit Lists -Cash Postings (Jan-Feb 2000) Accounts Receivable Cash receipts AU+4 2004 74A
Cash Edit Lists (Jan, Feb, June '00), Accounts Receivable ('99-'00), and Data Tickets ('99) Accounts Receivable Cash receipts; Accounts Receivable AU+4 2004 74B Accounts Payable FY 99/00,
Edit and Update Lists FY 99/00 Accounts Payable Accounts Payable AU+4 2004 Purchase Order Encumbrances, Encumbrance Edit/Update Lists FY 99/00 Accounts Payable Purchase Orders AU+4 2004
Check Register/Cert. FY 99/00 Accounts Payable Check Registers CU+7 2007 106
76C Terminated employee files (2000) Payroll Employee Payroll files CU+6 2006 77B Cash Edit Lists (Jul. '00-Aug. '00) (Cash postings) Accounts Receivable Cash receipts AU+4 2004 79B
Instructor Fees (FY 99/00) S-Wilten. Accounts Payable Accounts Payable AU+4 2004 Business license files (not applications) transferred from 77C (FY 99/00) Accounts Receivable Business
License Files T+4 2005 79C Permit Refunds, Rental Deposit Refunds, and Instructor Fees (A-Russell) (FY 99/00) Accounts Payable Accounts Payable AU+4 2004 80A Accounts Payable (Pacific-Shaw)
(FY99/00) Accounts Payable Accounts Payable AU+4 2004 80B Accounts Payable (# -Cha), FY99/00 Accounts Payable Accounts Payable AU+4 2004 81A Accounts Payable (F-Larson) (FY 99/00) Accounts
Payable Accounts Payable AU+4 2004 81B Accounts Payable (League-Pacific) (FY 99/00) Accounts Payable Accounts Payable AU+4 2004 81C Accounts Payable (San Jose-US) (FY 99/00) Accounts
Payable Accounts Payable AU+4 2004 81D Accounts Payable (A misc -Dept. Conservation) FY 86/87 Accounts Payable Accounts Payable AU+4 1991 81D Accounts Payable (Unisource-Zee), "A-Z Nursery",
Class/Trip Refunds A-Z --99/00 Accounts Payable Accounts Payable AU+4 2004 82C Bank Statements (June '99, April '00-Dec. '00) Accounting Banking Records AU+5 2006 82D Bank Statements
(00-01) Accounting Banking Records AU+5 2005 Payroll Reconciliation (2000) Reports Bank Reconciliation AU+5 2005 84A Journal Entries ('00-'01) Accounting Journal AU+7 2008 84B Cash Edit
Lists (Nov. '00-Dec. '00) Accounts Receivable Cash receipts AU+4 2005 84C Cash Edit Lists (Jan. '01-Feb. '01) Accounts Receivable Cash receipts AU+4 2005 84D Cash Edit Lists/Cash Postings
(March-April '01) Accounts Receivable Cash receipts AU+4 2005 85A Accounts Receivable (FY 00/01) [full year] Accounts Receivable Accounts Receivable AU+4 2005 85C Business License Renewals
('01) Accounts Receivable Business License Files T+4 2006 85D Cash Edit Lists (Sep-oct 2001) Accounts Receivable Cash receipts AU+4 2006 Bank statements (sep-oct 2001) Accounting Banking
Records AU+5 2006 86A Cash Edit Lists (Nov. '01-Dec. '01) Accounts Receivable Cash receipts AU+4 2006 Bank Statements (Nov. '01-Dec. '01) Accounting Banking Records AU+5 2007 86B Bank
Statements (Jun-Aug 2001) Accounting Banking Records AU+5 2008 Journal Entries (June 2001) Accounting Journal AU+7 2008 Payroll Account Reconciliation (FY 00/01) Reports Bank Reconciliation
AU+5 2006 86C Cash Postings/Cash edit lists (May '01-Jun. '01) Accounts Receivable Cash receipts AU+4 2005 86D Cash Postings (Jul. '01-Aug. '01) Accounts Receivable Cash receipts AU+4
2006 87A Cash Receipts A-Z Files (FY 00/01) Accounts Receivable Cash receipts AU+4 2005 87B False Alarm Cards ('00-'01) Accounts Receivable Accounts Receivable Au+4 2005 Parking Citations
paid and appeal info (mainly referrals to Data Ticket) 2000-2001 Accounts Receivable (CDCode Compliance: Parking Citations) Accounts Receivable AU+4* 2006 89C Payroll Employee Time Sheet
Files PP#14-00 to #26-01 (6/24/00 -12/21/01) Payroll Payroll -Employee Timesheets AU+6 2008 93B Gen. Checking Account Reconciliation (FY 00/01), Cleared Checks #82191-85690 Reports Account
Reconciliation AU+5 2006 93C General Checking Account cleared checks (01/02) Nos. 85692-89272 Accounts Payable Checks AU+5 2007 107
94A Payroll checking account, cleared checks Jan. 2000 -Jun 2002 Accounts Payable Checks AU+5 2007 94B Terminated employee files (2002) Payroll Employee Payroll files Cu+6 2008 96B Cash
Postings (May-June 2002) Accounts Receivable Cash receipts AU+4 2006 96C Cash Postings (July '02) Accounts Receivable Cash receipts AU+4 2006 Bank Deposit Books FY 01/02, 02/03, Banking
receipts Jan-Dec 2002 Accounting Banking Records AU+5 2008 97A Accounts Receivable (FY 01/02) Accounts Receivable Accounts Receivable AU+4 2006 97B Payroll Bank Recon. (July 2001-June
2002), Bank Statements (Jan.-June 2002) Reports Bank Reconciliation AU+5 2007 97C Business License Renewals and B/L's printed (Oct. 2001-Dec. 2002), Indiv. B/L's printed (2001) Accounts
Receivable Business License Files T+4 2007 97D Bank Statements (July 2002-June 2003) Accounting Banking Records AU+5 2008 98A Printed Business licenses (2002) Accounts Receivable Business
License Files T+4 2007 Paid Parking Citations ('02) Accounts Receivable (CDCode Compliance: Parking Citations) Accounts Receivable AU+4* 2006 98B Cash Receipts A-Z Files (FY 01/02) Accounts
Receivable Cash receipts AU+4 2006 98C Cash Postings (Jan. '02-Feb. '02) Accounts Receivable Cash receipts AU+4 2006 98D Cash Postings (Mar. '02-Apr. '02) Accounts Receivable Cash receipts
AU+4 2006 100B Gen. Checking Account Reconciliation (FY 02/03) Reports Account Reconciliation AU+5 2008 100C Cash Postings (aug. '02 -Sept. '02) Accounts Receivable Cash receipts AU+4
2007 100D Cash Postings (Oct. '02 -Nov. '02) Accounts Receivable Cash receipts AU+4 2008 101A Cash Postings (Dec. '02 -Jan. '03) Accounts Receivable Cash receipts AU+4 2007 101B Cash
Postings (Feb. '03 -Mar. '03) Accounts Receivable Cash receipts AU+4 2008 101C Cash Postings (Apr. '03 -May '03) Accounts Receivable Cash receipts AU+4 2008 103A Accounts Receivable
(FY 02/03) Accounts Receivable Accounts Receivable AU+4 2007 103B Account Payable Checks Copies "A Misc. -Coate, Barrie" (FY 01/02 [03]) Accounts Payable Accounts Payable AU+4 2007 103C
Account Payable Checks Copies "Commonwealth Credit Union -Fry's Electronics" (FY 01/02) Accounts Payable Accounts Payable AU+4 2006 103D Account Payable Checks Copies G-I (FY 01/02)
-Includes checks from July 2002 (FY 02-03) Accounts Payable Accounts Payable AU+4 2007 123A Account payable checks copies "J Misc. -Oriental Trading Co" (FY 01/02) Accounts Payable Accounts
Payable AU+4 2006 123B Account payable checks copies "P misc. -S misc" (FY 01/02 [03]) Accounts Payable Accounts Payable AU+4 2007 123C Account payable checks copies "S Misc. -Sutro
& Co" (FY 01/02) Accounts Payable Accounts Payable AU+4 2006 123D Account payable checks copies "T.A.K.'s Equipment -Zutshi, Ruchi" (FY 01/02[03]), Void PO's Accounts Payable Accounts
Payable AU+4 2007 124A Account Payable Check copies FY01/02 -Class & trip refunds, rental deposit refunds, permit refunds Accounts Payable Accounts Payable AU+4 2006 124B Account Payable
Checks copies FY 01/02 Instructor Fees A-Z Accounts Payable Accounts Payable AU+4 2006 124C Account Account Payable checks copies FY 00/01, A Misc. -Burns, Lori Accounts Payable Accounts
Payable AU+4 2005 124D Account payable checks copies C Misc. -Dunn-Edwards Corporation (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 108
125A Account payable checks copies FY 00/01 E Misc. -Interstate Battery System Accounts Payable Accounts Payable AU+4 2005 125B Account payable checks copies J Misc. -Orchard Supply
Hardware (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 125C Account payable checks copies P Misc. -Royal Coach Tours (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 125D
Account payable checks copies S Misc. -Super Glass (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 126A Account payable checks copies TUV Misc., T.A.K.'s Equipment -Zee Medical
(FY 00/01) Accounts Payable Accounts Payable AU+4 2005 126B Account payable checks copies Permit Refunds, Instructor Fees (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 126C
Account payable checks copies Class and trip Refunds, rental deposit refunds (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 131A-1 Bank deposit tickets (11/23/99 Reception to
5/14/01 Building) [small box] Accounting Banking Records AU+5 2006 140D Accounts receivables FY 03/04, A/R invoices A -Z (FY 03/04) Accounts Receivable Accounts Receivable AU+4 2008
141C White receipts with backup documentation (cash receipts) (FY 02/03) Accounts Receivable Cash receipts AU+4 2007 141D White receipts with backup documentation (cash receipts) (FY
03/04) A Misc. -State of CA Payment Sched Accounts Receivable Cash receipts AU+4 2008 D1 Vendor Payments FY 96-97 Central Bay Painting Co. to Fry's Electronics Accounts Payable Accounts
Payable AU+4 2001 D2 Vendor Payments 2000-2003 Accounts Payable Accounts Payable AU+4 2007 D3 Accounts Payable FY 96/97 Employee reimbursement, cash refunds A-L, deposit refunds, Vendor
paymentsW Misc. -Zee Medical Accounts Payable Accounts Payable AU+4 2001 F2 Business License files & Renewal Reports (Jan-Mar '03) Accounts Receivable Business License Files T+4 2008
A/p Checks Copies "L-W Misc." (FY 03/04) [from F14] Accounts Payable Accounts Payable AU+4 2008 F4 Cash Edit Lists/Cash Postings (Jul. '03 -Aug. '03) Accounts Receivable Cash receipts
AU+4 2008 F5 Cash Edit Lists/Cash Postings (May '04 -Jun. '04) Accounts Receivable Cash receipts AU+4 2008 F10 Cash Edit Lists/Cash Postings (Mar. '04 -Apr. '04) Accounts Receivable
Cash receipts AU+4 2008 F12 Inact. Business File Copies/Renewal Reports/Notices & Park. Cit. ('03) Accounts Receivable Business License Files T+4 2008 F13 Cash Postings (Jun. '03) &
False Alarm Cards ('02-'03) Accounts Receivable Cash receipts AU+4 2008 F15 A/p Checks Copies & Cotton Shires and Assoc. Horizon (FY 03/04) Accounts Payable Accounts Payable AU+4 2008
F16 Account Payable Checks Copies "V Misc. -Zutshi" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F17 A/p Checks Copies & PG&E-San Jose Water (FY 03/04) Accounts Payable Accounts
Payable AU+4 2008 F18 A/p Checks Copies "Maximus Inc -Pollock, Felicia Peters" (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F20 Account Payable Checks Copies "SCC Dept. of
Revenue-UNUM Life Ins." (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F21 A/p Checks Copies (FY 03/04) "Santa Clara County Department of Revenue -Streit, Nick" Accounts Payable
Accounts Payable AU+4 2008 F22 Cash Edit Lists/Cash Postings (Sept. '03 -Oct. '03) Accounts Receivable Cash receipts AU+4 2008 F23 Account Payable Checks Copies "PG&E-San Jose Water"
(FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F24 A/p Checks Copies (Sullivan, Anne-Zutshi, Ruchi) (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F25 Account Payable
Checks Copies "H Misc.-L Misc." (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 109
F26 A/p Checks Copies (A Misc.-Coast Oil Company) (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F27 Account Payable Checks Copies "Coate, Barrie -Greg G. Ing and Associates"
(FY 02/03) Accounts
Payable Accounts Payable AU+4 2007 F28 A/p Checks Copies (I Misc.-League of California Cities) (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F29 Account Payable Checks Copies
"Rental Dep./Permit Ref/Instr. Fees" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F30 Account Payable Checks Copies "League of CA Cities-Pac BellWorldcomm" (FY 02/03) Accounts
Payable Accounts Payable AU+4 2007 F31 A/p Checks Copies (A -Kuhn, Brian) (FY 03/04) Instructor fees and class refunds Accounts Payable Accounts Payable AU+4 2008 F32 Cash Edit Lists
(Nov. '03 -Dec. '03) Accounts Receivable Cash receipts AU+4 2008 F44 Bank Account -Savings Recon. (FY 99/00 -00/01) Reports Bank Reconciliation AU+5 2006 F45 Account Payable Checks Copies
'A -City of Saratoga Petty Cash (Finance)" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F51 Gen. Checking Account (FY 02/03) Cancelled Checks #89477-92099 Accounts Payable
Checks AU+5 2008 F66 Payroll Employee Files for terminated employees ('01) Payroll Employee Payroll files CU+6 2008 Time Sheet Files for terminated employees ('01) Payroll Payroll -Employee
Timesheets AU+6 2008 F68 General Checking Account Reconciliation FY 01/02 Reports Account Reconciliation AU+5 2007 F8 Cash Edit Lists/Cash Postings (Jan. '04 -Feb. '04) Accounts Receivable
Cash receipts AU+4 2008 *Where a record could arguably be placed in multiple records series, we have listed both series and kept only the longer retention period. For example, Parking
Citations are processed through Administrative Services: Accounts Receivable as Accounts Receivable files; they are also listed in Community Development: Code Compliance as "Parking
Citations" but have a shorter retention period. We list the Accounts Receivable retention period. The following records may only be destroyed if the accompanying resolution to amend
the records retention schedule is approved. Payroll Registers (a permanent record) have all been removed Box Description Division Record Series Official retention Retain through 36B
Payroll Reports/Records (Apr-Jun 1998) Payroll Payroll -Salary and Deduction Registers AU+5 2003 36D Payroll Reports/Records (Jan-Mar 1998) Payroll Payroll -Salary and Deduction Registers
AU+5 2003 37A Payroll Reports/Records (Oct-Dec 1998) Payroll Payroll -Salary and Deduction Registers AU+5 2004 86B Payroll reports (from 16B) (July-August 1997) Payroll Payroll -Salary
and Deduction Registers AU+5 2003 88A Payroll Reports/Records (Jun-Mar 2002) Payroll Payroll -Salary and Deduction Registers AU+5 2007 88C Payroll Reports/Records (May-Jul 2002) Payroll
Payroll -Salary and Deduction Registers AU+5 2008 90B Payroll Reports/Records (Jan. '01 -Mar. '01) Payroll Payroll -Salary and Deduction Registers AU+5 2006 90C Payroll Reports/Records
(Mar-May 2001) Payroll Payroll -Salary and Deduction Registers AU+5 2006 110
90D Payroll Reports/Records (May-Jun 2001) Payroll Payroll -Salary and Deduction Registers AU+5 2006 91A Payroll Reports/Records (Jul-Aug '01) Payroll Payroll -Salary and Deduction Registers
AU+5 2007 91B Payroll Reports/Records (Sep-Oct '01) Payroll Payroll -Salary and Deduction Registers AU+5 2007 91C Payroll Reports/Records (Nov-Dec '01) Payroll Payroll -Salary and Deduction
Registers AU+5 2007 92B Payroll Reports/Records (Sep-Nov 2002) Payroll Payroll -Salary and Deduction Registers AU+5 2008 92C Payroll Reports/Records (Nov-Dec '02) Payroll Payroll -Salary
and Deduction Registers AU+5 2008 F53 Payroll Reports/Records (Mar. '02 -May '02) Payroll Payroll -Salary and Deduction Registers AU+5 2007 F55 Payroll Reports/Records (Jul '02 -Sept.
'02) Payroll Payroll -Salary and Deduction Registers AU+5 2008 F74 Payroll Processing Reports (9/30/98) Payroll Payroll -Salary and Deduction Registers AU+5 2004 CityManager’s Office
(Human Resources) Box Description Division Series Official retention Retain through #1 City Volunteer Program Records (non-active volunteer records) FY 2000-06 Human Resources City Volunteer
Program Records T+2 2008 Recreation/Facilities Department Records ready for destruction Note: Many of the accounting records stored by Recreation/Facilities are fully duplicated in Administrative
Services. These records have been given retention periods based upon the retention requirements of the records series as noted in the Administrative Services section of the records retention
schedule, and have been listed as "ASAccounts Payable" etc. in the Division column Box Description Division Series Official retention Retain through #1 Blue binder pages for facility
location of classes 7/03-12/03, Long form class locations winter 99, Spring 99 , Fall 03, winter/spring 03 and spring/summer 04 General Administration -Recreation/Facilities Administrative
Records CU+2 2006 Receipts 07/01-02/03, AS-Accounts Receivable Cash Receipts AU+4 2007 purchase orders 07/02-06/02, refunds 03, petty cash forms 00-03, ABAG power purchasing pool 02-03,
check request 06/01/03-09/11/03, teacher payments spring 02 AS-Accounts Payable Accounts Payable; Purchase Orders AU+4 2008 release forms for camps 03 Recreation Release of Liability/Health
forms CU+4 2007 cancelled classes summer 04 General Administration -Recreation/Facilities Reference Files, Internal SU+2 2006 111 iii I
registration forms summer 04 Recreation Registration Forms CU+2 2006 #2 Accounting Daily 6/02-9/02 AS-Accounts Receivable Accounts Receivable AU+4 2007 winter 03 rosters Recreation Class
Rosters CU+2 2005 bottom line report (winter 03) Recreation Bottom Line Reports CU+2 2005 #3 Daily Accounting 6/20/2003-04/2004 AS-Accounts Receivable Accounts Receivable AU+4 2008 #4
Building Rentals 2003-2004, contracts, schedules, receipts & calendars Facilities Facility Rentals cu+4 2008 #6 PO's 07/01-12/01, class refunds 07/00-08/01, check requests July-Dec 01;
fall, summer, spring 02 refunds & teachers payment. AS-Accounts Payable Accounts Payable; Purchase Orders AU+4 2006 activity summary 03/01-05/01, activity listings 08/01-11/01 General
Administration -Recreation/Facilities Reference Files, Internal SU+2 2004 blue binder facilities res. Reports 07/01-12/01, party rental forms 99-01, long form classroom sched. Summer,
winter, spring 02. General Administration -Recreation/Facilities Administrative Records CU+2 2004 expenditure approval listing 07/01-12/01, daily accounting 03/04-04/04 AS-Accounts Receivable
Accounts Receivable AU+4 2008 #8 Accounting Daily 3/02-6/02 AS-Accounts Receivable Accounts Receivable AU+4 2006 #9 Robert Kirks ABAG purchasing 01-02, PO register 99-00, class refund
rosters 99-00 & 03-04, AS-Accounts Payable Accounts Payable AU+4 2008 incident Reports 93-98, Risk Management Accident and Incident Reports CL+7 2005 fall 01 rosters, faxes, info, rosters
& faxes 02, Recreation Class Rosters CU+2 2004 long form spring/summer 02, long forms bldg assignments for classes 01, General Administration -Recreation/Facilities Administrative Records
CU+2 2004 fall reconciliation reports 1/09/00, 04/19/01, 12/00-05/01, AS-Reports Account Reconciliation AU+5 2006 daily accounting receipts Jan 01-June 01 AS-Accounts Receivable Accounts
Receivable AU+4 2005 check registers 12/00-06/01 AS-Accounts Payable Check registers CU+7 2008 instructor roster 99-00 Recreation Roster of Instructors SU+2 2003 Instructor contracts
contracts 98, Recreation Instructor Applications and Contracts T+4 2003 camp release forms 12/03 Recreation Release of Liability/Health forms CU+4 2007 #10 Building Rentals 7/00-6/02,
calendars, rental logs, schedules, receipts & contracts. Facilities Facility Rentals cu+4 2006 #11 Registration forms fall 01, winter, spring, 02 trip, spring, summer 02 Recreation Registration
Forms cu+2, 2004 #12 Payroll instructor 02/03, payroll instructor 02-03, Recreation Instructor Payments cu+4 2008 class refunds 04, AS-Accounts Payable Accounts Payable AU+4 2008 fall
rosters 04, winter 05 rosters & misc reports, hobbit play enrollment 03, Recreation Class Rosters CU+2 2007 redwood sports liability forms 04, Recreation Release of Liability/Health
forms CU+4 2008 facility reports 7/04-1/05 (calendars of facility use) General Administration -Recreation/Facilities Administrative Records CU+2 2007 112
#13 Fall, summer, spring 02 Teacher payments, & refunds, Accounting 3/04-04/30/04 AS-Accounts Payable Accounts Payable AU+4 2008 #14 Building Rentals 02/03 & 03/04, contracts, schedules,
calendars & receipts. Facilities Facility Rentals cu+4 2008 #15 Registration forms 2001 Recreation Registration Forms CU+2 2003 #16 Daily Accounting Nov-Dec 01 Aug-Oct 01 AS-Accounts
Receivable Accounts Receivable AU+4 2006 Activity summary spring 01,& summer, winter, spring 2000 General Administration -Recreation/Facilities Reference Files, Internal SU+2 2003 #17
Purchase orders 7/01/02-06/20/2003; class refunds summer 2001, fall & summer 2000, AS-Accounts Payable Accounts Payable AU+4 2007 contracts on former instructors 1991-2003, personnel
forms on former rec leaders 1991-2003, Recreation Instructor Applications and Contracts T+4 2008 teacher payments summer 2000 & 20001 Recreation Instructor Payments CU+4 2005 spring
2000-Winter 2002 rosters, faxes and rosters info 2001 Recreation Class Rosters CU+2 2003 reports, information mailing lists 2002 General Administration -Recreation/Facilities Administrative
Records CU+2 2004 #18 refunds spring & summer 03, summer 03 refunds, AS-Accounts Payable Accounts Payable AU+4 2007 teacher payment spring& summer 03, Recreation Instructor Payments
CU+4 2007 drafts for winter 03 brochure, Recreation Activity Guides CU+2 2005 summer 03 rosters & notes on classes, Recreation Class Rosters CU+2 2005 long forms fall 02, summer 03,
winter/spring 03, old correspondence with instructors 02, blank old forms, old voice mail books 2003. General Administration -Recreation/Facilities Administrative Records CU+2 2005 #19
summer camp paperwork, brochure report, long forms, 2000-2001 General Administration -Recreation/Facilities Administrative Records CU+2 2003 Trip Registration Forms 2000-2001 Recreation
Registration Forms CU+2 2003 #20 Activity summary fall 2000 & winter 01, information on classes 02, & 03 General Administration -Recreation/Facilities Reference Files, Internal SU+2
2006 roster changes changes summer camps 2000, Recreation Class Rosters CU+2 2002 THE accounting 2/07/00-08/11/00, daily accounting 1/07/03-3/31/03 & 11/27/02-1/16/03, AS-Accounts Receivable
Accounts Receivable AU+4 2007 refund info 2003, AS-Accounts Payable Accounts Payable AU+4 2007 #21 daily accounting 01, AS-Accounts Receivable Accounts Receivable AU+4 2006 winter wonderland
registration forms 2001, Recreation Registration Forms CU+2 2003 Activity Reports listing 01, 02, General Administration -Recreation/Facilities Reference Files, Internal SU+2 2005 teacher
payments winter 01 & 02, Recreation Instructor Payments CU+4 2006 refunds 01 AS-Accounts Payable Accounts Payable AU+4 2005 #22 2001 activity summary, class stats fall 01 General Administration
-Recreation/Facilities Reference Files, Internal SU+2 2004 brochure info 01, fall 2000 brochure Recreation Activity Guides CU+2 2003 113
calendar of classes fall 2000 General Administration -Recreation/Facilities Administrative Records CU+2 2002 teacher phone lists 01 Recreation Roster of Instructors SU+2 2004 faxes &
roster info fall 01, Recreation Class Rosters CU+2 2003 refunds 01 winter & spring, refunds fall 00, AS-Accounts Payable Accounts Payable AU+4 2005 teacher payments spring & winter 01
Recreation Instructor Payments CU+4 2005 daily class deposits 8/25/00-05/13/2001, Recreation Miscellaneous Payments Cu+4 2005 #23 deposits 01/00-06/01 Recreation Miscellaneous Payments
cu+4 2005 registration forms 01/00-06/01 Recreation Registration forms CU+2 2003 #24 instructor contracts 99/01 Recreation Instructor Applications and Contracts T+4 2005 #25 Camps 90-91
info, brochure info fall 89-fall 91, old fashioned camp printout spring 96, brochure & trip info 97-98, Recreation Activity Guides CU+2 2000 instructor contracts expired 93-96, Recreation
Instructor Applications and Contracts T+4 2000 class refund roster summer 91, Recreation Class Rosters CU+2 1993 #26 Trips 5/92-9/95 General Administration -Recreation/Facilities Contracts
and Agreements CL+4* 1999 #27 special events, holiday classes events, paperwork 87-98, brochure info 92-97 trip info 12/97-12/98 General Administration -Recreation/Facilities Contracts
and Agreements CL+4* 2002 #28 Trips 89-92 General Administration -Recreation/Facilities Contracts and Agreements CL+4* 1996 #29 trips & info 9/95-12/97 General Administration -Recreation/Facilities
Contracts and Agreements CL+4* 2001 #30 refunds winter 02, fall 03, winter 04, AS-Accounts Payable Accounts Payable AU+4 2008 teacher payments summer 00, winter 03, fall 02, winter 04,
Recreation Instructor Payments CU+4 2008 bldg. reservations report and copies 11/01/04-06/30/04. Facilities Facility Rentals CU+4 2008 #31 Trips 85-89 General Administration -Recreation/Facilities
Contracts and Agreements CL+4* 1993 #32 Reg. forms 2002 & 2003 Recreation Registration Forms Cu+2 2005 #33 Building Rentals 7/98-06/00 calendars, rental logs, schedules, receipts & contracts.
Facilities Facility Rentals CU+4 2004 #34 Registration Forms summer 03, fall 03, fall 04 Recreation Registration Forms CU+2 2006 #35 Camps 86-88 info, winter events, General Administration
-Recreation/Facilities Contracts and Agreements CL+4* 1992 brochure info fall 86 & summer 89, Recreation Activity Guides CU+2 1991 facility log 1/02-06/02, Facilities Facility Rentals
CU+4 2006 accounting receipts 7/1/02-06/27/03, AS-Accounts Receivable Cash Receipts AU+4 2007 114
copies check requests & PO's Robert Kirks 02-03, PO's listing 2002 & 2003 AS-Accounts Payable Accounts Payable AU+4 2007 #35 Accounting 5/03/04-07/01/04 & 1/12/04-03/16/04. AS-Accounts
Receivable Accounts Receivable AU+4 2008 release liability 04, Recreation Release of Liability/Health forms CU+4 2008 theater info & contracts 01-02 General Administration -Recreation/Facilities
Contracts and Agreements CL+4* 2006 #36 impac copies (purchasing) 5/22/02-12/22/03, PO copies 2003-04, ABAG power purchasing 1992-2000, , AS-Accounts Payable Accounts Payable; Purchase
Orders AU+4 2008 afterschool redwood coaches 02-03, contracts -finger printing info Recreation Instructor Applications and Contracts T+4 2007 Daily accounting 9/20/02-11/26/02, AS-Accounts
Receivable Accounts Receivable AU+4 2007 Yellow page ad 2002, General Administration -Recreation/Facilities Administrative Records CU+2 2004 Hercules play enrollment forms 2001, Recreation
Registration Forms CU+2 2003 Free standing ballet bar info on equipment, vending machine, trampoline, ( equip no longer here) no longer in service since 2000 Facilities Equipment Ownership
L+2 2002 copies of bldg. rental agreement, 02-03 Facilities Facility Rentals CU+4 2007 ball park theatre contracts 02-03, General Administration -Recreation/Facilities Contracts and
Agreements CL+4 2007 statements & letters Bank Comerica 91-01 AS-Accounting Banking Records AU+5 2006 #38 Redwood Afterschool Sports 00-04, Recreation Instructor Applications and Contracts
T+4 2008 contracts 97,01,02,04, Recreation Instructor Applications and Contracts T+4 2008 Rosters 01 Recreation Class Rosters CU+2 2003 sign ups pymt 00-01, Boosters pymt 98, 02, 03,
Recreation Miscellaneous Payments CU+4 2007 #39 Trips 85-89 General Administration -Recreation/Facilities Contracts and Agreements CL+4* 1993 #40 Expenditure Approval list 00, Robert
Kirks-Encumbrance Listing by vendor 00, check requests & invoices 99-00, PO's with register 99, 00, AS-Accounts Payable Accounts Payable; Purchase Orders AU+4 2004 classroom assignments
for rentals 7/00-12/00, Facilities Facility Rentals CU+4 2004 teacher contracts 98/99, Recreation Instructor Applications and Contracts T+4 2003 postage receipts 96-99, trip correspondence
00, information on HTE 95 General Administration -Recreation/Facilities Administrative Records CU+2 2002 paperwork on redwood coaches 98-99. Recreation Instructor Applications and Contracts
T+4 2003 115
payment info revenue from vending machine 2000, AS-Accounts Receivable Accounts Receivable AU+4 2004 instructor contracts 97-99, Recreation Instructor Applications and Contracts T+4
2003 activity summary 00 General Administration -Recreation/Facilities Reference Files, Internal SU+2 2003 *Where a record could arguably be placed in multiple records series, we have
listed both series and kept only the longer retention period. Trips and events include class rosters, Purchase orders, contracts and associated administrative documents, and external
info such as brochures.We list the Contracts and Agreements retention period. Public Works (Corp. Yard) Box Description Division Record Series Official retention Retain through #1 Closed
Purchase Orders and Check Requests Vendors A-Z FY 1999-2001 Corp. Yard Vendor Files CL+4 2005 #2 Paid Vendor Files /A-Z/FY 2002-2003 Corp. Yard Vendor Files CL+4 2007 #3 Paid Vendor
Files /A-Z/FY 2003-2004 Corp. Yard Vendor Files CL+4 2008 #4 PG&E/San Jose Water Co Paid Invoices 2001-2004 Corp. Yard Vendor Files CL+4 2008 AUTHORIZATION FOR DESTRUCTION The above-listed
records have been retained in accordance with the City’s Records Retention Schedule and applicable federal and state laws. Upon approval of the City Council by resolution and the approval
of the City Attorney, these records will be properly destroyed. City Attorney’s Consent: The above-listed categories of records have been reviewed and I hereby authorize the destruction
of all the listed records. ________________________________ Richard Taylor City Attorney, City of Saratoga ________________________________ Date 116
Page 1 of 4 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Curtis Boone DIRECTOR: Barbara
Powell Records Management Intern Assistant City Manager Ann Sullivan City Clerk SUBJECT: Revisions to Records Retention Policy RECOMMENDED ACTIONS: Adopt Resolution Amending City’s Records
Retention Schedule. BACKGROUND: At the July 15th City Council meeting, the Council requested an update to the City of Saratoga’s retention policies for audio/visual recordings of Council
meetings. Recordings of Council meetings are listed in the records retention schedule as “Meetings, Audio/Visual Recordings,” and have a retention period of the current year plus three
months (CU+3 mos.). Proposed revisions include moving the video and audio components of this record series into separate entries. Video Recordings The City currently contracts with KSAR
to videotape all regularly scheduled meetings of the City Council and Planning Commission, and maintains these recordings on DVD and streaming video hosted by Granicus. Per Council direction,
video recordings would be retained permanently to complement the official written minutes. Audio Recordings Since City Council meetings are videotaped, audio recordings are normally
only made at study sessions. Audio recordings are also made for the Traffic Safety Commission. To evaluate options, staff requested input on retention policies for these recordings from
the California City Clerks’ Association listserv. Thirty city clerks responded with specific information on their retention policies for audio recordings, which can be divided into four
broad categories: 117
Page 2 of 4 · Retain for a minimal length of time: 14 cities (~46%). Of these, 8 cities retain them until minutes are approved; 4 cities retain them for 30 days; and 2 cities retain
them for 30 days or when minutes are approved, whichever is longer. · Retain for 1-2 years: 8 cities (~26%). Of these, 3 cities keep recordings for 1 year; 2 cities keep them for 1 year
plus 3 months; and 3 cities keep them for 2 years. · Retain permanently: 3 cities (10%). However, 1 of these cities is looking at revising retention of audio recordings to be non-permanent.
· The remaining 5 responses (~16%) ranged from no recordings made to 10 years retention. Options for Audio Recording Retention The City has several options for audio recordings for both
Council and Commissions: Option 1: Treat as working files The City’s past practice has been to use audio recordings as an aid to creating written minutes. Since the written minutes are
considered the official record of a meeting at which no video recording has been made, each audio recording has been considered a “working file” that may be discarded after the official
record is created. If the Council decides that audio recordings of study sessions and committee meetings only need to be retained as working files for creating official minutes, the
City Attorney has recommended that audio recordings be removed entirely from the records retention schedule. Option 2: Retain for 2 years, or for some other limited period of time The
City could retain audio recordings for longer than is required to create the official minutes. This would give the City an audio record of Council study sessions and those commission
meetings that are recorded. It would also require that the City provide copies of these recordings upon request by a member of the public; that the City Council approve destruction of
recordings; and that staff develop a system of storing these recordings for the duration of their retention periods. Depending upon the retention period, the City would incur some costs
associated with maintaining these records. Audio recordings for City Council would be listed in the retention schedule as follows: Meetings, Audio Recordings CU+2 GC 34090 Audio recordings
of City Council study sessions. Audio recordings for commissions and committees would be listed in the retention schedule as follows: 118 I I I I
Page 3 of 4 Meetings, Audio Recordings CU+2 GC 34090 Audio recordings of Commission or Committee meetings. Option 3: Retain permanently The City could retain audio recordings permanently.
As in Option 2, audio recordings would be subject to public records requests. The City would incur costs over time, as maintaining recordings permanently would require that staff create
back-up CD’s or DVD’s for each recorded meeting, and periodically replace those discs or whatever storage media were used. Audio recordings for the City Council would be listed in the
retention schedule as follows: Meetings, Audio Recordings P GC 34090 Audio recordings of City Council study sessions. Audio recordings for commissions and committees would be listed
in the retention schedule as follows: Meetings, Audio Recordings P GC 34090 Audio recordings of Commission or Committee meetings. Because Option 1 above reflects past practice at the
City, staff has prepared a draft resolution updating the records retention schedule based upon that that Option. If Council prefers Options 2 or 3, or another alternative, it may revise
the attached resolution and adopt it with changes. Other Proposed Changes While preparing the proposed changes to audio and video recordings, staff identified a selection of additional
revisions to the records retention schedule, and is recommending the following updates: · Adding an entry for Communications from the Public at Council Meetings. This item clarifies
existing City policy regarding items entered into the public record at meetings of the City Council, which are part of the permanent record. · Adding a similar entry for Communications
from the Public at Commission Meetings, in the Commissions and Committees section. · Removing business license applications from the entry for Business License Files, and creating a
new listing for applications, which are to be kept permanently per the City’s municipal code. · Adding an entry for Audit Correspondence. · Revising the retention of Annual Financial
Reports to be permanently retained. · Changing the descriptions of several records series to clarify their contents. 119 I I I I I I I I I I I I
Page 4 of 4 All proposed changes are listed in Exhibit A. FISCAL IMPACTS: Over time, the City might incur some additional costs to maintain audio recordings. CONSEQUENCES OF NOT FOLLOWING
THE RECOMMENDED ACTIONS: The records retention schedule will not be updated. ALTERNATIVE ACTION(S): Revise attached resolution or provide direction to staff to return with a new recommendation
at a future Council meeting. FOLLOW UP ACTION(S): Continue to review records retention schedule for needed updates. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS:
Resolution Amending the City of Saratoga’s Records Retention Schedule Exhibit A: Revisions to the City of Saratoga’s Records Retention Schedule 120
RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE CITY’S RECORDS RETENTION SCHEDULE WHEREAS, on the 3rd day of June, 2009, the City Council of
the City of Saratoga approved a records retention schedule governing the retention of City records; and WHEREAS, the schedule has been updated to more accurately reflect the contents,
value, and variety of records created by the City of Saratoga; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby approve the updated records retention
schedule, including the revisions set forth in Exhibit A. BE IT FURTHER RESOLVED, that the above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 16th day of September, 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: __________________________ Chuck Page, Mayor ATTEST: __________________________
Ann Sullivan, City Clerk 121
Exhibit A: Revisions to the City of Saratoga’s Records Retention Schedule Administrative Services Department Accounting Division Audit Records P GC 34090 Auditor reports relating to
the review and monitoring of accounting or financial records to ensure compliance with GAAP standards and the City’s financial procedures. Includes: Single Audit reports; TDA Audit reports;
GANN Appropriation Limit report; Public Financing Authority reports; and Auditor’s Internal Control memorandum or reports. Audit Correspondence AU+4 GC 34090 Formal correspondence associated
with the yearly financial audit. Accounts Receivable Division Accounts Receivable AU+4 GC 34090 X Records related to accounting for money owed to the City, where the City sends out billing
invoices. Includes false alarm cards. Business License Applications P GC 34090, Municipal Code 4-05.070 X Original applications for business licenses submitted to the City. Business
License Files T+4 GC 34090; CCP 337 X X Records related to business licenses, including applications, copies of issued licenses, and audits. Reports Division Annual Financial AU+7 P
GC 34090 X Annual financial reports describing the financial status of the City, and related records. CityManager’s Office City Clerk division Communications from the Public at Council
Meetings P GC 34090 Material provided to City Council from members of the public, relating to agendized or non-agendized items, for consideration at any noticed meeting of the City Council.
Retained as part of the official City agenda packet for the meeting to which it pertains. Meetings, Audio/Visual Recordings CU+3 mos. GC 34090.7 Recordings of City Council meetings,
when used for minute preparation. May have historic value. Meetings, Video Recordings P GC 34090 X Video recordings of City Council meetings. Provides a record of legislative history
and intent. 122 I I I I I I I-I IIII -1-11111--
Commissions and Committees Communications from the Public at Commission Meetings P GC 34090 Material provided to commissions and committees from members of the public, relating to agendized
or non-agendized items, for consideration at any noticed meeting of the commission or committee. Retained as part of the agenda packet for the meeting to which it pertains. Meetings,
Video Recordings P GC 34090 X Video recordings of commission and committee meetings. Provides a record of legislative history and intent. 123 -1-1 11-11---
Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Barbara
Powell Administrative Analyst II Assistant City Manager SUBJECT: 2009 Fall Issue of The Saratogan RECOMMENDED ACTION: Accept report and direct staff accordingly. BACKGROUND: The Saratogan
is used as a tool to improve communications with residents and ensure the public has access to important information. The City has published a wide range of articles in past issues,
ranging from public safety articles to water conservation tips to updates on City projects.
The summer issue of The Saratogan was mailed to residents in July 2009 and the summer issue will be sent in October 2009. The summer issue featured articles on accountability. Topics
included road maintenance, government transparency, and the value of building permits. The newsletter also had articles on Recreation programs, Ask Jana, the community garage sale, and
Kevin Moran Park. Staff has started developing preliminary article topics for the next issue of The Saratogan. The stories are centered on “Investing in Saratoga” and will highlight
stories on how the City and its residents can invest in Saratoga to make it a better place. Below is a preliminary list of feature and supplementary articles. Feature Articles: · The
value of shopping locally · Village Façade Improvement Program · When and why citizens should get a business license · Library services that help unemployed residents Supplementary Articles:
· Ask Jana · New City website · North Campus update 124
Page 2 of 2 · Public safety information To ensure The Saratogan meets the expectations of the City Council, staff is seeking input for the fall issue. FISCAL IMPACTS: N/A CONSEQUENCES
OF NOT FOLLOWING THE RECOMMENDED ACTIONS: Staff will move forward without Council input on the theme, article topics, or other aspects of the fall issue of The Saratogan. ALTERNATIVE
ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Attachment A: The Saratogan 2009 summer issue
125
Saratogan The CI TY o f SA R ATOGA CA L I F ORNI A 1956 Summer 2009 Accountability in Saratoga As a steward of tax payer dollars, the City of Saratoga takes great care to maintain a
high level of public trust in the City’s ability to account for public funds. In accordance with State law, Saratoga hires an independent firm to conduct an audit of City finances. This
includes a careful examination of the City’s financial statements and records, as well as an evaluation of the City’s accounting practices. This financial oversight ensures the City
is accountable and transparent in its use of public funds, since the audit is used to protect City resources from loss, theft, or misuse. Details of the annual audit are published in
the Comprehensive Annual Financial Report (CAFR). The CAFR is available on the City’s website to allow the public to review the City’s reporting procedures. The CAFR for the fiscal year
that ends June 30, 2009 is expected to be available in the fall. Responsible oversight of tax payer money is one of the many ways in which the City is accountable to the public. Read
more about City accountability in this issue of The Saratogan. •• Open Government •• Saratoga strives to involve the community in government decision making by keeping residents informed
and offering opportunities to participate. Find out more about open government in Saratoga below. •• Maintaining Safe Buildings •• The City’s building codes ensure buildings meet safety
standards. Without this oversight, the safety of the public could be compromised. Turn to page 2 to see how building permits and inspections keep Saratoga safe. •• Reliable Infrastructure••
Saratoga has approximately 140 miles of road. Keeping its network of roads open and functional is key to the success of any city and a top priority for Saratoga. On page 2 read more
about how the City maintains this critical resource. Open, Transparent Governance The City of Saratoga—your locally elected government—helps ensure transparency and open government through:
• Posting meeting agendas and conducting open meetings of the City Council and City Commissions; • Promptly responding to records requests from the public; • Publishing readily accessible
information on the City’s website; and • Providing excellent customer service at City hall and in the community. Experience the openness of your City government by visiting City Hall,
participating in a community meeting, or attending a Council or Commission meeting. “The best government is an open government in which the American people are able to see what policy
makers are doing and have the opportunity to participate in their decision-making.” — Senator Byron Dorgan (D -South Dakota) 126 CITY •• SARATOGA
Why Permit? The City of Saratoga requires building permits and inspections for a wide range of home improvement projects, including remodeling, roofing, and installing new water heaters.
These permits and inspections are a City service that keeps residents safe by ensuring work is done to code. For example, an improperly installed water heater can be a significant fire
hazard, and a poorly built deck could collapse; the City’s inspections help reduce these dangers by verifying that safety regulations have been followed. Large projects such as additions
require multiple inspections by the Building Department, but many smaller projects only need a final inspection, including water heater and furnace replacements, air conditioner installations,
and roof-mounted solar panels. For more information about building permits, call (408) 868-1201 or visit www.saratoga.ca.us. Please note that the Building and Planning Counters are now
closed every Friday. Leveraging Funds for Reliable Roads As you drive down the road, what do you see out your front window and what do you feel as your car encounters the surface of
the road? Do you notice the condition of the roads you’re driving on? A street’s condition is rated using a “Pavement Condition Index” (PCI). The PCI has a scale from zero to 100, with
the lowest end rated a “failed” road, and 100 as an “excellent” road. City staff is dedicated to ongoing maintenance and improvements to City roads so they never receive a rating of
“failed”, which would require complete road reconstruction. Instead, Public Works staff regularly monitor the condition of streets, and schedule those in the worst condition to receive
maintenance first. Using this technique, the City has achieved an average PCI rating of “Very Good” and has avoided costly deferred maintenance on deteriorated roads. You may have noticed
that as a main thoroughfare, Saratoga Avenue experiences a lot of wear and tear. Recently, City staff sought out and received a federal stimulus grant that will fully fund the repaving
of two sections of Saratoga Avenue, from Cox Avenue to the City limits and from Scotland Drive to Ranfre Lane. The federal grant will help the City leverage limited funds to help maintain
this important City road. Work is expected to begin this Road work on Saratoga Sunnyvale Road summer. Skyelar McLean helping a building permit applicant 127
Ask Jana Got Code Enforcement questions? Ask Jana! Send your questions to Jana Rinaldi at 13777 Fruitvale Avenue, Saratoga CA 95070 or by email to jrinaldi@saratoga.ca.us. Dear Jana,
I’m going to be installing a new water heater soon. I heard from a friend that I’ll need a permit before installing the water heater. Can you tell me what I need to do to get a permit?
Water Wally Wally, Just contact our Building Division by calling (408) 868-1240 or stop by the Building Counter Monday through Thursday from 7:30 a.m. to 12:00 p.m. The Building and
Planning Counters are now closed every Friday. For more information, visit www. saratoga.ca.us/comdev/index.html. Jana Dear Jana, Recently, my neighbor put a portable basketball hoop
on the street in front of his house. It seems dangerous to mix basketball and cars, so I wanted to check with you to see if these portable basketball hoops are allowed on the roads.
Hoop Dean Dean, Portable basketball hoops are not allowed on the street. These and other obstructions in the street are subject to citation. If the property owner does not remove the
obstruction within the ten day period after being cited, then the City will do so at the expense of the property owner. Jana Kevin Moran Park Grand Re-Opening On July 17, 2009 at 4:00
p.m., join friends, neighbors, and the City for the grand re-opening of Kevin Moran Park. Enjoy a summer afternoon in the newly renovated park while exploring the park improvements,
which include bocce ball courts, a meditation garden, tennis court, picnic tables, enhanced landscaping, and restrooms. The grand opening will include a ceremonial ribbon cutting, recreation
demonstrations, and refreshments. Come dressed in workout attire along with a yoga mat and tennis racquet to participate in the demonstration! The event will be followed with a neighborhood
picnic featuring local musicians. For more information visit www. saratoga.ca.us or call (408) 868-1275. Renovations to Kevin Moran Park included a new meditation garden 128
Postal Customer Local PRSRT STD U.S. Postage PAID Saratoga, CA Permit No. 136 ECRWSS The Saratogan 13777 Fruitvale Avenue Saratoga, CA 95070 CITY o f SARATOGA C A L IFORNIA 1956 Got
ideas for The Saratogan? Send story ideas or comments to Crystal Morrow at cmorrow@saratoga.ca.us or (408) 868-1275. Lighting and Landscaping Assessment Districts Sometimes the grass
really is greener on the other side of the fence. In Saratoga, this is probably because “the other side of the fence” is in one of the City’s 24 Landscaping and Lighting Assessment Districts.
Residents in these districts have voted for assessments on their properties that pay for City crews to install upgrades and perform maintenance on landscaping, lighting, and other beautification
projects. To form a new district, residents should gather community support in their neighborhoods and then visit City Hall to discuss details with the Public Works Department. Exact
assessments vary depending on the status of the area and the scope of the project. Saratoga Recreation Camps 2009 Parents, looking for a way to keep your children active this summer?
The City of Saratoga Recreation Department is offering over two hundred summer camps, including the week-long Camp Caterpillar for 3 ½ -5 year olds and Nature Camp for 5-7 year olds.
Other camps offered include Mad Science, Jet Cadets, Film Camp, Just 4 Kicks Soccer, Skyhawks Volleyball, Flag Football, and Dance camps. Early and extended care is available. Visit
www.saratoga.ca.us/recreation or call (408) 868-1249 to register. Saratoga Medical Reserve Corps The City of Saratoga invites medical and health professionals to be part of the Saratoga
Medical Reserve Corps (MRC). Like the Saratoga Community Emergency Response Team, the Saratoga MRC will assist the City in responding to major disasters. Additionally, the MRC will be
highly valuable in promoting disease prevention, improving health literacy, eliminating health disparities, and enhancing public health preparedness in Saratoga. Be part of the City’s
next big big step in enhancing the City’s emergency preparedness capabilities! The MRC will hold its first meeting on August 19, 2009 at 6:30 p.m. at Saratoga City Hall. For more information,
contact Jim Yoke at sccfd_esc@yahoo. com, or (408) 887-7818. SaratogaRediscovery a community garage sale & citywide effort to reuse treasures Registration is now open for the Saratoga
Community Garage Sale on for August 8, 2009. The City will provide free advertising, tips for a successful sale, and an online listing of garage sale locations for registered participants.
Register online at www.saratoga.ca.us. by July 23, 2009. Assessment district on Quito Avenue 129( )
SARATOGA CITY COUNCIL MEETING DATE: September 2, 2009 AGENDA ITEM: DEPARTMENT: Recreation & Facilities CITY MANAGER: Dave Anderson PREPARED BY: Kimberly Saxton-Heinrichs, Senior Recreation
Supervisor DIRECTOR: Claudia Cauthorn SUBJECT: Advertising Policy and Ad Guidelines with Contract RECOMMENDED ACTION: Approve Advertising Policy and Advertising Guidelines with Contract.
REPORT SUMMARY: The purpose of this Advertising Policy and new Advertising Guidelines with Contract is to create a formal structure for advertisers in the City of Saratoga’s Recreation
Activity Guide. With a more focused policy and established guidelines, it is our hope to increase advertising without overwhelming the content of the Activity Guide. BACKGROUND: The
Recreation Department has been selling and providing advertising space to a number of organizations since winter of 2002. Staff completed a survey of over 15 cities (3 allow advertising),
weekly newspapers, and local monthly magazines. Advertising fees were determined by this survey of local standards and are in the City of Saratoga’s Fee Schedule. The Recreation Department
has created and placed ads for The Hakone Foundation (classes, garden, rental of facilities), SASCC (classes, special events), De Anza Cupertino Aquatics (DACA-swimming classes), TimeOut
Services (now Plus One presenting the Community BootCamp program), The Steinway Society, Saratoga Stables, and many more. Upon recent review of the three cities that allow advertising
within their Activity Guides, it was noted that guidelines and benefits of advertising have become more exact and may include a contract. The attached Advertising Guidelines with Contract
offer a combination of many of the best ideas deemed applicable and reflect our high standards. It is hoped that with a more focused approach to draw advertisers, the Recreation Department
will increase revenue through advertising. It is not the intent to overwhelm the Guide with dozens of advertisements; it is offered on a space available basis not to exceed 5% of the
total print space. The City Attorney has advised us that the City will have obligations under the First Amendment to potential advertisers but can limit advertising to “Family Friendly”
content on an objective basis. 130
The attached Advertising Policy was developed by the City Attorney’s office based on research and guidelines used in other jurisdictions. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING
RECOMMENDED ACTION: The Advertising Policy and Advertising Guidelines with Contract will not be adopted. ALTERNATIVE ACTION: Give direction to staff for changes. FOLLOW UP ACTION: Publish
policy and guidelines on website and make available to public. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A – Draft Advertising Policy Attachment B – Advertising
Guidelines with Contract P:\SARATOGA\City Documents\Advertising Staff Report (Revised 08-12-09)).DOC 131
City of Saratoga DRAFT--Recreation Guide Advertising Policy – Attachment A I. Purpose: A. The City of Saratoga (the City) recognizes there are opportunities to realize new revenues to
support programs and services through the sale of advertisements in its Recreation Activity Guide (the Guide). The purpose of this policy is to provide guidelines and define uniform
standards for the display of advertising in the Guide. This policy is intended to be an objective and enforceable standard for advertising that is consistently applied, and is consistent
with the free speech guarantees of the constitutions of the United States and the State of California. B. It is the City’s declared intent and purpose not to allow or cause its’ Guide
to become a public forum for the dissemination, debate, and/or discussion of public issues. C. It is the City’s declared intent and purpose to take into account interests which are of
importance to the operation of the Guide. These interests include: (1) Maximizing revenues to City operations by selling advertising space; (2) Promoting and maintaining an orderly administration
and operation of recreational classes, which includes maximizing revenues by attracting and maintaining the patronage of customers; (4) Protecting minors who read the Guide; (5) Avoiding
any potential identification of the City with viewpoints, express or implied, by any advertisement permitted in the Guide; and (6) Maintaining neutrality on political, religious, and
other controversial issues. D. The City reserves the right to amend these policies and standards at any time, including the right to declare a complete ban on all advertising and direct
that no advertisements of any kind be accepted for display. II. Policy: The City intends that its’ Guide constitutes a nonpublic forum that is subject only to the viewpoint-neutral restrictions
set forth below. A. The subject matter of all advertising shall be limited to speech which proposes solely a commercial transaction for goods and services. The advertisements must contain
only expressions related to the economic interest of the advertiser and its audience. Non-commercial advertisements that add an offer to purchase some item containing a non-commercial
message are not permitted pursuant to this policy. B. The following standards for advertising and advertising copy shall apply to all ads within the City’s Guide. No advertising will
be permitted which: 132
(1) Is false, misleading, libelous, or deceptive; (2) Relates to an illegal activity; (3) Contains offensive or obscene material as determined by community standards; (4) Relates to
“adult” oriented goods or services; (5) Advertises alcohol or tobacco products; (6) Includes language which is obscene, vulgar or profane; (7) Implies an endorsement by the City of Saratoga
for the product or service; (8) Promotes a commercial transaction that is expressly prohibited by federal, state or local law or regulations. C. This policy does not require that the
City grant all requests to advertise programs. Selection is solely at the discretion and determination of the City of Saratoga and shall not exceed 5% of the total print space. \\Smw\vol1_data\SARATO
GA\MAT1\Draft Rec Guide Ad Policy (06-08-09).doc 133
ADVERTISING SPACE AVAILABLE Reach over 30,000 Saratoga residents directly in their home! in the Activity Guide Contact Kim Saxton-Heinrichs 408.868.1251 or ksheinrichs@saratoga.ca.us
We Create Community Through People, Parks, & Programs! Saratoga City of Recreation Attachment B 134
Advertise in the Saratoga Recreation Department Activity Guide! The Saratoga Recreation Department prints approx. 15,500 Activity Guides (36-52 pages) three times per year. We mail over
12,700 guides to residents of Saratoga & P.O. Boxes, and about 1,000 to non-residents who are active in our programs. We distribute 1,800 to local businesses, the library, schools, and
the Joan Pisani Community Center. We use #40 E-star paper with a 4-color glossy cover wrap. Interior pages are all printed with black ink. The guide is placed on our website as a PDF,
www.saratoga.ca.us/recreation in full color. Ad Submission Requirements: Acceptable File Formats: Illustrator CS, EPS, PDF, TIFF, or JPG Platform: Windows Drive: CD-R Ad must be copy
ready and importable to InDesign CS2. Please provide black and white (or full color) laser copy of ad. Limit fonts to Adobe PostScript Type 1. Include and list all fonts usedboth screen
font suitcases and printer fonts. Also include fonts that are imbedded into EPS files. Keep font library to a minimum. Include all graphic files. (Tiff, EPS, PDF or JPG are best. Files
should be at least 300 kb for best printing.) Photos must be converted to CMYK. How to Send Ad Files: E-mail: send electronic ad files up to 10 megabytes to Kimberly Saxton-Heinrichs
at ksheinrichs@saratoga.ca.us or Adam Henig at ahenig@saratoga.ca.us. Include contact name and phone number in your e-mail message. Also, please fax a copy of the ad to 408.868.1279.
By Mail: Send CD and a printed copy of the ad to: Saratoga Recreation Department, 19655 Allendale Ave., Saratoga, CA 95070 Atten: Kimberly Saxton-Heinrichs or Adam Henig. Final Proof
Sign Off: A proof of the ad with its location in the Recreation Guide will be e-mailed or faxed to the organization for final approval. The ad proof must either be e-mailed back with
confirmation to use the advertisement or signed and faxed back the Recreation Department at 408.868.1279. If changes are required, revised electronic artwork must be submitted. The City
of Saratoga Recreation Department is not responsible for content errors in submitted artwork or if the ad is submitted, received or revised after the deadline noted on the contract.
Ad Cancellation: Should the organization wish to cancel an ad, please call Adam Henig immediately at 408.868.1272 or Kimberly Saxton-Heinrichs at 408.868.1251. Every effort will be made
to allow cancellation (prior to going to print). However, deposits are non-refundable and once the contract is signed and after final proofs are signed off, the advertiser is liable
for the full payment of the ad. Ad Placement & Advertising Policies: Ad placement within the Recreation Guide is at the discretion of the City of Saratoga & ads will not exceed 5% of
the total print space. Every effort is made to place ads within the sections of the guide that are compatible with the products and/or services being advertised. However, ads are accepted
on a first come, first served, and space available basis. If there is no room in the Guide, an ad cannot be placed. Please see the City of Saratoga Advertising Policy on our website
(www.saratoga.ca.ur/recreation) for more information regarding standards for advertising in the Activity Guide. Please call Kim at 408.868.1251 or contact by e-mail ksheinrichs@saratoga.ca.us
if you have any questions. 135
Rates and Dimensions: Ad Size: Dimensions: Ink Color: Rate: Inside 1/8 page Business card size Black $250 Inside ¼ page Vertical 4 ½ x 3 5/8” Black $350 Inside ½ page Horizontal 7 ½
x 4 ½” Black $550 Inside ½ page Vertical 9 ½ x 3 5/8” Black $550 Inside full page 9 ½ x 7 ½” Black $850 Inside back cover 1/3 page, 7 ½ x 3” Glossy, Full Color $550 Inside back cover
2/3 page, 7 ½ x 6 ¼” Glossy, Full Color $1,000 Inside full back cover 9 ½ x 7 ½” Glossy, Full Color $1,300 Timelines (See contract for specific dates): Fall: Ad must be received by early
June for publication in early August. Winter: Ad must be received by early October for publication in early December. Spring: Ad must be received by early January for publication in
early March. Summer: Ad must be received by late February for publication in late April. 136 ----"'-, ..,~~ ,_, <.1.7. -"""", ~ii!?i.!ic,;·: 1!l -'",.,"--"._,-" '"~ YOUTH &I TEEI'IS
! ~:f::~~, =-;:;I -_ .. """"'-~-..... -.. " '" .... , .. ~" ,. ~. nM.", ,.__ ,•~. ,.,,,_',. ~ "r""~ .• ~_ ,-_,,-"W.. ._ k"'~ . • '_. " ., ...... "' '' .~--.,~ ,,~,~ .. -"-.,,. -"-,~-~
~,:'~. .: :::::-.~~,.::~,: -' --=---_ .. ,+
Return completed contract to: Phone: 408.868.1249 Fax: 408.868.1279 Email: ksheinrichs@saratoga.ca.us or ahenig@saratoga.ca.us Organization Information: Name: Phone #: Fax #: City: Zip:
Billing Information (if different than above): Phone #: Fax #: City: Zip: Choose Ad Size and "X" appropriate rate: Ad Size: Dimensions: Ink Color: Rate: X Inside 1/8 page Business card
size Black $250 Inside ¼ page Vertical 4 ½ x 3 5/8” Black $350 Inside ½ page Horizontal 7 ½ x 4 ½” Black $550 Inside ½ page Vertical 9 ½ x 3 5/8” Black $550 Inside full page 9 ½ x 7
½” Black $850 Inside back cover 1/3 page, 7 ½ x 3” Glossy, Full Color $550 Inside back cover 2/3 page, 7 ½ x 6 ¼” Glossy, Full Color $1,000 Inside full back cover 9 ½ x 7 ½” Glossy,
Full Color $1,300 Advertising Agreement: Signed: Date: Email Address: Billing Address: A deposit of one half the ad rate is required upon signing this agreement. An invoice for the remaining
balance will be sent upon publication and shall be due and payable within 30 days. Ad submittal deadline: All materials must be submitted to Kimberly or Adam no later than 10/1/09 for
Winter/Spring 2010, 1/19/10 for Spring/Summer 2010, & 5/28/10 for Fall 2010. By signing this agreement, I confirm my request to place an advertisement in the City of Saratoga Recreation
Department Activity Guide. I hereby agree to submit electronic artwork as per the guidelines given by the Recreation Department by the deadline specified above. I understand that my
deposit is nonrefundable and that if I cancel this agreement once signed, I am obligated to pay the remaining balance due for the ad. Activity Guide Advertising Contract Kimberly SaxtonHeinrichs
or Adam Henig, Saratoga Recreation Department, 19655 Allendale Ave., Saratoga, CA 95070 Contact Name: Email Address: Contact Address: Billing Name: Contact Name: 137
138
SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Jana Rinaldi DIRECTOR: John Livingstone,
AICP SUBJECT: Preparation of an ordinance establishing the City’s ability to issue administrative citations for violations of the Saratoga City Code. RECOMMENDED ACTION: Direct staff
to prepare an ordinance comparable to the sample attached to this staff report that would establish the City’s ability to issue administrative citations for violations of the Saratoga
City Code. BACKGROUND: The City Code establishes rules and regulations for living and doing business within city limits. Currently, the City’s only ability to enforce its ordinances
is through voluntary compliance, recordation of a code violation against the title of the property, declaration and abatement of public nuisances through the court system, and imposition
of criminal penalties through the court system. The City Council requested that staff investigate the possibility of imposing administrative fines as an additional code enforcement tool.
The attached sample ordinance reflects the code provisions used by many jurisdictions in California to establish an administrative citation process. DISCUSSION The proposed administrative
citation ordinance would allow City staff to issue administrative citations (including fines) for violations of the Saratoga City Code. Typically, enforcement of violations of City Code
results in a “Notice of Violation”, which consists of education, specific remedies and a time frame for compliance. In most cases this type of corrective notice is sufficient; however,
there are situations where additional enforcement actions are necessary. These typically involve court proceedings for abatement or imposition of criminal penalties. Prosecution through
the Court system takes considerable time, requires significant staff resources as well as City Attorney time, and can be viewed as burdensome by the person(s) subject to the enforcement
action. action. Administrative citations, with associated fines, would provide the City with an additional, less cumbersome tool to deal with minor violations. The addition of administration
citation authority would allow the City to impose administrative fines of not more than $100.00 for a first violation, $200.00 for a second violation, and a fine not exceeding $500.00
for each additional violation. These limits are set by state law. Persons receiving an administrative citation would have the opportunity to protest the fine at a hearing 139
before the City’s hearing officer. Costly, court action would be avoided except in instances where an individual or entity refuses to respond to a citation or challenges a citation in
court. FISCAL IMPACTS: The imposition of citation authority is expected to reduce costs overall by providing an additional enforcement tool. Some staff time will be required at the beginning
of the program to establish citation forms and procedures, but these costs will be offset by revenues from fines imposed over time. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The City would continue to use its existing enforcement tools as described above. ALTERNATIVE ACTION: Provide staff with alternative direction. FOLLOW UP ACTION: The City Attorney will
prepare an ordinance that integrates the attached sample into the Saratoga Code and the matter will be set for a first reading by the City Council. No Planning Commission review is required.
ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of this meeting was properly posted. ATTACHMENTS: A. Sample Ordinance 140
Sample Administrative Citations Ordinance Purpose and Intent The City Council has determined that the enforcement of this Code, any code it adopts by reference, and applicable state
codes is an important public service and is vital to the protection of the public’s health, safety, and quality of life. The City Council has determined that there is a need for alternative
methods of code enforcement and that a comprehensive code enforcement system uses a combination of criminal, civil, and administrative remedies to gain compliance with code regulations.
Definitions Unless specifically defined below, words or phrases used in this chapter shall be interpreted so as to give them the meaning they have in common usage and to give this chapter
it’s most reasonable application. a. “Administrative citation” is a notice issued by a Code Compliance Specialist pursuant to this chapter
that there has been a violation of the Code and that an administrative fine is imposed. b. “Code Compliance Specialist” is any person designated by the City Manager to ensure compliance
with and enforce the City Code. c. “Code Violation” is any violation of this Code, any code it adopts by reference, any other ordinance of the City, or applicable law or legally enforceable
standard. d. “Issuance date” is the day an administrative citation is personally served on a responsible person, is mailed to a responsible person, or is posted on real property where
a property-related violation occurred. e. “Issue” means to give, mail, or post an administrative citation. f. “Notice of decision” is a notice that informs a responsible person of a
decision made by a hearing authority pursuant to the provisions of this chapter. g. “Notice of violation” is any notice that informs a person that a violation of the Code, any code it
adopts by referenced, or other applicable law, occurred. h. “Preliminary Reviewing Authority” means any person designated by the City Manager to consider requests for preliminary review
of an administrative citation issued pursuant to to this Article. i. “Responsible person” is any of the following: 1. An individual or legal entity that, by action or inaction, causes
or maintains a code violation or permits or allows a code violation. 2. An individual or legal entity whose agent, employee, or independent contractor, by action or inaction, causes
or maintains a code violation or permits or allows a code violation. 3. An owner of, or a lessee or sub-lessee, with current right of possession of real property on which a code violation
occurs. 4. An individual or legal entity that uses the property where the violation occurs. 5. An on-site manager of a business normally working at the site when the business is open
and responsible for the activities at such business. 141
6. The owners, majority stockholders, controlling owners, corporate officers, trustees, and/or general partners of a legal entity that is a responsible person under subsections 1 through
5 above. 7. If any of the above persons are minors, the parents or guardians of such minors shall be deemed the responsible person. General Enforcement Authority For purposes of this
chapter, the City Manager and any Code Compliance Specialist shall have the power to issue notices of violation and field citations, inspect public and private property, and use whatever
judicial and administrative remedies are available under this Code. More specific provisions regarding administrative or other enforcement authority and procedures for particular violations
may exist in this Code. Authority to inspect Code Compliance Specialist is authorized to enter upon any property or premises within the City to ascertain whether the provisions of the
Saratoga Code are being obeyed, and to make any examination and surveys as may be necessary necessary in the performance of their enforcement duties. If an owner, occupant, or agent
refuses permission to enter or inspect, the Code Compliance Specialist may seek an administrative inspection warrant pursuant to law. These inspections may include the taking of photographs,
samples, or other physical evidence. All inspection, entries, examinations and surveys shall be done in a reasonable manner and in accordance with law. Notice of Pending Administrative
Enforcement For the purpose of this chapter, the Code Compliance Specialist may cause to be recorded a notice against a property which is the subject of an administrative enforcement
action pending with the City. A notice of pending administration action shall be on a form approved by the City Manager and shall describe the nature of the administrative action and
refer to the Code provision governing the pending administrative action. Notice of Violation Whenever a Code Compliance Specialist determines that a violation exists, the Code Compliance
Specialist may issue a notice of violation to any responsible persons. The notice of violation must include the following information: a. The Code section(s) violated. b. A description
of the condition creating the violation(s). c. The address where the violation(s) occurs. d. The name of the responsible person and any other involved persons. e. The date and, if relevant,
time at which the violation was observed. f. If applicable, a list of any corrections to bring the property into compliance. g. A deadline or specific date to correct the violations.
h. The signature of the Code Compliance Specialist issuing the notice of violation. i. The date of issuance of the notice of violation. Issuance of Notice of Violation 142
A notice of violation may be issued as follows: a. A Code Compliance Specialist may personally serve the notice of violation on the responsible person, or b. A Code Compliance Specialist
may mail the notice of violation to the responsible person by first class mail, or c. A Code Compliance Specialist may post a copy of the notice of violation on the subject property
in a conspicuous place for a property-related code violation and, in which case, the Code Compliance Specialist shall also mail a copy of the notice of violation to the responsible person
at the address where the violation occurred. Administrative Citations Regardless of whether a responsible person(s) has already received a notice of violation or some comparable notice,
and failed to correct the violation within the time prescribed in the notice, a Code Compliance Specialist may issue an administrative citation to each and every responsible party previously
notified. The administrative citation gives notice of the administrative fines or penalties imposed pursuant to this chapter. Contents of Administrative Citation An administrative citation
shall include the following: a. A description of the condition creating the violations(s). b. The address where the violation(s) exists. c. The name of the responsible person(s) and
any other involved persons. d. The date and, if relevant, time at which the violation was observed. e. The amount and due date of the fine or penalty. f. A description of the procedure
to pay the fine. g. A description of the procedure for requesting the preliminary review, waiver of fine deposit, and hearing to contest the administrative citation. h. If applicable,
a list of any corrections to bring the property into compliance. i. A statement that any unpaid fines or penalties may be placed as a special assessment or lien against the property
where a violation occurs. j. Signature of the Code Compliance Specialist issuing the administrative citation. k. The date of issuance. l. Any other information deemed necessary for enforcement
or collection of the administrative fines. Administrative Fines and Penalties a. Any violation of a provision of this Code, any code it adopts by reference, or other applicable law,
may be subject to an administrative fine or penalty pursuant to this chapter. (This also includes any violation of any condition imposed upon the issuance of any permit, license, conditional
use permit, or other approval (e.g. subdivision map, special use permit, variance, zoning clearance) pursuant to this Code. b. Each and every responsible person regarding a code violation(s)
is joint and severally liable, in accordance with notice and procedures of this chapter, for all fines or penalties imposed for the violation(s). c. A violation that exists for more
than one day shall be considered a separate and distinct violation for each day that it exists. Each daily violation may be subject to the maximum fine or penalty permitted under this
chapter. 143
d. An administrative citation may charge a code violation for one or more days on which a violation exists and for violation of one or more code sections. e. The administrative fines
and penalties delineated in this chapter are in addition to, and do not preclude imposition of, any other remedies, criminal, civil, or administrative, available to the City. Imposition
of administrative fines or penalties shall be at the sole discretion of the City. Issuance of administrative citations An administrative citation may be issued in one or more of the
following ways: a. A Code Compliance Specialist may personally serve the citation on the responsible person. The responsible person is required to sign a copy of the administrative citation
showing his or her receipt, but his or her failure to do so shall have no effect on the enforcement of the citation, or b. A Code Compliance Specialist may mail the administrative citation
to the responsible person by first class mail, or c. A Code Compliance Specialist may post a a copy of the administrative citation on the subject property in a conspicuous place for
a property-related code violation and, in which case, the Code Compliance Specialist shall also mail a copy of the administrative violation to the responsible person at the address where
the violation occurred. Amount of administrative fines a. The administrative fines for violations of this Code shall not exceed $100.00 for a first violation, $200.00 for a second violation,
and $500.00 for each additional violation. b. Administrative fines not paid prior to their due date shall result in the imposition of a late fee and interest for every day of delinquency,
as set forth by resolution. Payment of fines a. All fines are due on the day specified in the administrative citation. b. Fines shall be paid to the City. Payments shall be made in accordance
with procedures established by the Finance Director. c. Payment of a fine pursuant to this chapter shall not excuse or discharge any continued or repeated violation of this code. d.
Pending a hearing by the hearing authority, payment of a fine may be stayed if the preliminary reviewing authority determines, pursuant to this Code that a responsible person is unable
to pay the fine. Collection of delinquent fines and other remedies a. Failure to pay a fine before the time set forth in the administrative citation shall result in the imposition of
interest and late fees, as established by resolution. b. The City may pursue any and all legal and equitable remedies for the collection of fines, including interest and late fees. c.
Delinquent fines, interest, and late fees may be recorded as a lien or special assessment against the property on which the code violation occurred. Prior to recording a lien or special
assessment, the City shall prepare a cost report itemizing the amount owed by the responsible person. The City shall comply with the State 144
Franchise Tax Board or any other state or county law pertaining to the recording of any delinquent fines, interest, and late fees as a lien on the property, or as a special assessment.
d. The administrative citation process described in this chapter does not preclude the City from recovering any code violation abatement cost incurred by the City in performing its code
enforcement efforts. Preliminary Review a. A person that received an administrative citation may request a preliminary review. Such request must be made within seven (7) calendar days
of the date that the administrative citation is issued, or prior to the due date specified on the administrative citation, which ever is earlier. Failure to request a preliminary review
before the deadline constitutes a waiver of any preliminary review. b. A request for a preliminary review shall be made in writing and filed with the City Clerk and shall include all
information that the responsible person desires the preliminary reviewing authority to consider in in his or her preliminary review of the citation. A request for preliminary review
may include a request for waiver of the fine deposit. A responsible person requesting a waiver of fine deposit bears the burden to establish by substantial evidence, including sworn
affidavit, that he or she is unable to deposit the fine imposed by the administrative citation. c. The preliminary review shall be conducted by the preliminary reviewing authority. d.
The preliminary review shall include a review of the notice of violation, the administrative citation, the written request for a preliminary review, and any evidence the responsible
person may submit with the written request. e. The cited person shall be notified of the results of the preliminary review within seven (7) calendar days of filing a written request
for preliminary review. The decision on a preliminary review is not a final disposition and therefore is not subject to judicial review. f. A request for preliminary review shall not
extend any time period for for compliance, the due date of any fine imposed, or the time to request an administrative hearing. g. If the preliminary reviewing authority concludes that
no code violation occurred or that the responsible person was not responsible for the code violation, then he or she shall dismiss the notice of violation and/or administrative citation,
without prejudice to the issuance of a further notice of violation and/or administrative citation should additional evidence be developed. h. The preliminary reviewing authority shall
also rule whether the responsible person qualifies for waiver of the fine deposit, if such a request has been made. Administrative hearing a. A cited person may request an administrative
hearing. Such request must be filed within twenty (20) calendar days of the issuance of the first administrative citation. Failure to request a hearing before the deadline, or failure
to comply with all the terms for requesting a hearing, constitutes an abandonment of such request and a failure to exhaust administrative remedies. b. A request for an administrative
hearing shall be made in writing and filed with the City Clerk and/or his or her designee, and shall include any grounds which the responsible person wishes the City to consider. Unless
waived upon preliminary review, the request shall be accompanied by a deposit of the full amount of the fine, 145
imposed by the administrative citation plus any interest and late fees in the event the fine has not yet been paid. c. A cited person may request one continuance of a hearing provided
he or she does so in writing before the date of the hearing and states a reasonable basis for the request. Unless the City issues a written notice of continuance, the hearing shall take
place on the date, time and location specified in the notice of hearing transmitted to the cited person. A cited person’s failure to attend a hearing shall constitute an abandonment
of the request for the hearing and a failure to exhaust administrative remedies. Hearing Process a. The hearing shall be conducted by the hearing authority on the date, time, and location
specified in the notice of hearing transmitted to the cited person. b. The notice of violation, the administrative citation, and other reports and other reports prepared by a Code Compliance
Specialist concerning a code violation shall be accepted by the hearing authority as prima facie evidence of the facts stated in such documents. c. The hearing authority shall allow
the cited person an opportunity to testify at the hearing and to present evidence about any code violation specified in the notice of violation or administrative citation. d. The Code
Compliance Specialist or other representatives of the City may, but are not required, to attend the hearing. e. The hearing authority may continue a hearing from time to time and may
allow a responsible person additional time to remedy a violation. In addition, the hearing authority may request additional information or evidence from the cited person. f. All hearings
shall be recorded on a video or audio device, unless the City elects to use a court reporter. If a court reporter is not used, the City need not provide transcripts of any hearings,
but, within fifteen (15) calendar days after payment of reasonable duplication fee, shall make the video and/or audio recordings available to the responsible person. If a court reporter
is used, a a recipient of the administrative citation may obtain a copy of the transcript upon payment of any applicable fees or costs. g. A hearing need not be conducted in accordance
with the technical rules of evidence. Any relevant evidence may be admitted if it is evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs, regardless
of the existence of any common law or statutory rule which might consider such admission improper in a civil action. Irrelevant or unduly repetitious evidence shall be excluded. h. After
considering all testimony and evidence submitted at the hearing, the hearing authority shall issue a written decision to affirm, modify or dismiss the administrative citation. The decision
shall include the hearing authority’s findings, as well as information regarding the cited person’s right to seek judicial review of the decision and the time in which to do so. The
City shall issue the cited person a copy of the hearing authority’s written decision (the “Notice of Decision”). The decision of the hearing authority shall be final. i. If the hearing
authority determines that the administrative citation should be affirmed, the any fine on deposit with the City shall be retained by the City. Consideration in other proceedings The
City Council, Planning Commission, or other similar body, or City staff may consider the fact that a person has been issued an administrative citation when 146
determining whether to grant, suspend, revoke, or deny any permit, license, or other approval, regarding a matter related to the condition causing the code violation, to that person,
and may consider such administrative citation to be evidence that the person has committed acts that threaten the health, safety, and welfare of the general public. Judicial Review A
cited person may seek judicial review of the hearing authority’s decision by filing a petition for review with the Superior Court, pursuant to Government Code Section 53069.4 within
twenty (20) calendar days after service of a copy of the Notice of Decision. In any such action, the prevailing party shall have the right to recover reasonable attorney fees and cost.
147
Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: September 2, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Barbara
Powell Administrative Analyst II Assistant City Manager SUBJECT: Village Façade Improvement Program Amendments RECOMMENDED ACTION: Accept report and approve the proposed Village Façade
Improvement Program amendments. BACKGROUND: The City created the Village Façade Improvement Program in 2004 to revitalize the downtown area and encourage private investment in the Village.
The program allows property and business owners to receive up to a 50% reimbursement of the cost of storefront improvements that are visible from Big Basin Way. The maximum award is
$5000. Initial funding for the program lasted one year and the program was restored in 2007 when the Council allocated $20,000 to the program. Since 2007, the City has awarded 3 Village
Façade Improvement grants: Business Name: Location: Grant: Description: Awarded: International Coffee Exchange (now Big Basin Café) 14471 Big Basin Way $570 New canvas awning January
2008 M.E. Benson’s Antiques, Little Amsterdam 14486 Big Basin Way 20601 – 20605 3rd Street $624 New exterior paint May 2008 Cinnabar Winery Tasting Room 14612 Big Basin Way $3500 New
sidewalk seating area, including awning, stamped concrete, and fence Approved, but not yet awarded At the July 1, 2009 meeting, the Village Ad Hoc Committee received Council approval
to review the Village Façade Improvement Program guidelines and recommend changes to the program. The Village Ad Hoc met on July 28, 2009 to discuss changes to the Village Façade Improvement
Program and agreed to recommend several changes intended to make the application process clearer. Proposed amendments to the program are detailed in Attachment A. Suggested additions
to the guidelines are italicized and text proposed for removal has been crossed out. 148
Page 2 of 2 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The Village Ad Hoc’s recommended changes to the Village Façade Improvement Program will not be
adopted. ALTERNATIVE ACTION(S): The Council could adopt other program amendments. FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing
additional. ATTACHMENTS: Attachment A: Proposed Village Façade Improvement Program Description 149
1 City of Saratoga Village Façade Improvement Program Program Description: In 2004, the City of Saratoga began the Village Façade Improvement Program to revitalize the downtown area
and encourage private investment in the Village Commercial District along Big Basin Way. Property owners or business owners (with property owner consent) can receive up to a 50% reimbursement
of total project costs for façade improvements. The maximum award for an approved façade improvement to a storefront visible from Big Basin Way is $5,000. For example, a program participant
would receive $3,000 for a project that totaled $6,000. However, $5,000 is the most a program participant can be reimbursed for a project that costs $10,000 or more. Initially, only
$50,000 was allocated to the Village Façade Improvement Program and funding for the program only lasted a year, but during that time over $613,000 was invested in improvements to the
Village. After going unfunded for several years, the program was restored in November 2007 when Council allocated $20,000 to the program. Exterior improvements to storefronts in the
Village Commercial District that are visible from Big Basin Way are eligible for the program. Projects range from new paint, installation of an awning, to landscaping. To receive grant
money, participants must submit an application and project proposal to the City. If the project meets necessary requirements and funding is available, then the project will be approved
by the City Council Village Ad Hoc Committee and staff will notify the applicant if any permits or approvals need to be obtained. Façade improvements must be completed within 1 year
of project approval and original receipts for all project expenses (labor, materials, etc.) are required for reimbursement. Village Façade Improvement Program funds are distributed on
a first-come-first-serve basis. Program Criteria: -Exterior improvements, visible from Big Basin Way, will bring improved area into compliance with City building codes, ordinances, statutes,
or requirements, or those of any other entities that may have jurisdiction over the property (i.e. fire safety codes) -Painting, signage, lighting, and exterior repair projects that
follow Village Design Guidelines -Addition of shade feature to storefronts, particularly permanent awnings -Landscaping that beautifies Big Basin Way streetscape -Façade Improvements
that enhance design elements and architectural features, such as inlaid tile, brick, decorative cornices, enhanced doors or window treatments Examples of Approved Projects: -New exterior
paint -Installation or replacement of canvas awning -Improvements to sidewalk seating areas, including landscaping -New signage or improvements to existing signage -Enhancements to doors
and windows, including new trim -Installation of exterior planter boxes Proposals for the following are not eligible: -Improvements that are outside of the Village Commercial District
or not visible from Big BasinWay -Upgrades to electrical, gas, heating, or telecommunications -Interior improvements, including carpet, tile, and partition walls -Improvements to buildings
that are owned by government entities, churches, or religious institutions 150
2 Program Requirements: -Submission of a completed Façade Improvement Application, including estimates, timeline, photographs, and property owner permission, to the City of Saratoga
Façade Improvement Program -Applicants other than the property owner (i.e. current business owner) must provide property owner consent -Up to 50% of project costs can be reimbursed through
the Village Façade Improvement Program -Grants are not awarded in amounts greater than $5,000 -Project must be completed within 1 year of project approval -After application approval,
program participants may still be required to obtain approvals or permits from City of Saratoga -To receive reimbursements after project completion, program participant must submit original
receipts for all project expenses (labor, materials, etc.), photos of finished project, and review of project goals listed in application How to Apply: -Submit one (1) original and two
(2) copies of the completed application, along with photos of the proposed project location and property owner consent (if necessary) -If grant money is available, the application will
be reviewed to determine if the project is eligible for the Village Façade Improvement Program -Once eligibility is established, projects will be considered and approved by the City
Council Village Ad Hoc Committee -Upon approval, staff will inform the applicant if permits, site plan, or any other documents are required and a Façade Improvement Program Agreement
will be executed between the City of Saratoga, business owner, and property owner—if applicant is separate from the property owner -Project must receive all appropriate and necessary
permits or permissions -To receive grant money, the project must be completed within 1 year of project approval as stated in the Program Agreement -Funds are available on a first-come-first
serve basis o First priority will be given to proposed projects that bring building into compliance with City codes o Second priority will be given to projects with an emphasis on enhancing
the Big Basin streetscape No single parcel with multiple tenants may take up more than 33% of the total available Façade Improvement Funds for any given fiscal year. Individual property
owners and/or business owners may apply for the Façade Improvement Program for consecutive years, as long as program requirements are met. For more information, please contact: Crystal
Morrow, City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Phone: (408) 868-1275 Fax: (408) 867-8559 Email: cmorrow@saratoga.ca.us 151
Page 1 of 3 SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: _____________ ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: John Cherbone DEPT HEAD: John
Cherbone SUBJECT: Landscape Maintenance and Beatification of Areas not served by the City’s Landscaping & Lighting Assessment District -LLA-1 _________________________________________________________
_____________________ RECOMMENDED ACTION(S): Accept Report and provide direction to staff. REPORT SUMMARY: Background The City of Saratoga has been administering the maintenance of landscape
and lighting improvements around certain subdivisions since the early 1970’s. When these subdivisions were created the developer and the City had the foresight of creating Landscaping
and Lighting Assessment District (LLAD) Zones in which the maintenance of entry statements and perimeter improvements would be administered by the City. Over the years the number of
these LLAD Zones has grown to 24. The newest of these Zones, Horseshoe Drive, Gateway, and Carnelian Glen, were created over the past few years by a majority vote of its property owners.
The methodology of creating new LLAD Zones in today’s mostly built out Saratoga is a majority vote of the property owners within a defined area of benefit. For example, the creation
LLAD Zone 31 (Horseshoe Drive) was a grass roots desire by leaders of their neighborhood to improve the Highway 9 entrance to their neighborhood. The area of benefit for Zone 31 was
fairly straight forward and was defined by the borders of the original subdivision, Tract 247. In addition to administering the ongoing maintenance and repairs, the City helped develop
a project budget, prepare construction plans, facilitate the balloting procedure under the provisions of Proposition 218, and construct the improvements. The City has been very successful
at administering the 24 LLAD Zones over the years. In contrast landscape improvements created by developers, that for various reasons never became part of the City’s LLAD, have fallen
fallen in disrepair. Unfortunately homeowners associations and individual residents whom managed these areas in the past do not do so indefinitely and as time goes on the institutional
knowledge of whom and how things were maintained become
lost. 152
Page 2 of 3 Discussion Because of the success of the existing LLAD Zones there is a desire to explore the possibilities of adding new Zones to high visibility areas where landscape improvements
have fallen in disrepair or are nonexistent. If you do not have a grass roots desire from residents to improve an area, educating residents of the benefits of beautifying their neighborhood
and using the City’s LLAD a vehicle to accomplish this is the logical first step in the public process. Educating residents about the benefits of creating a LLAD Zone can be accomplished
in a number of ways including written correspondence and/or neighborhood meetings. However, before meeting with the public the City must gather information about an area such as what
the needs are, possible costs, and defining probable areas of benefit. Over the past year Public Works staff has prepared a matrix defining the needs and estimated capital costs of many
highly visible areas around the City which would benefit from landscape improvements. In addition, a map has been created which depicts 35 identified areas in need of beautification
(red line with number that ties back to the matrix) and the proximity of these areas to existing subdivisions, which are identified by their subdivision tract number. In addition, the
map shows existing LLAD Zones shaded in color. Although not shown on the attached map, implementation of the Prospect Median Master Plan can also be investigated as part of an LLAD Zone.
FISCAL IMPACTS: The costs associated with administering the Landscaping & Lighting Assessment District are recovered via the assessments levied against the properties, which receive
special benefit from the services provided through the LLAD. A detailed analysis of the proposed financing is provided in an annual Engineer’s Report. If a proposed assessment is greater
than the maximum allowed assessment the property owners within a particular LLAD Zone must approve the new assessment via a majority vote per the rules of Proposition 218. CONSEQUENCES
OF NOT FOLLOWING RECOMMENDED ACTION(S): N/A ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): Any new Zone must be finalized and transmitted to the County Auditor
by August 10 for placement on the upcoming tax roll. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. 153
Page 3 of 3 ATTACHMENTS: 1. Landscape Matrix. 2. Map. 154
CURRENT STATUS /10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: Annual Fees Landscape Clean-Up: Maintenance: x12 Planting: Repairs: Power
& Water: Notes: IDEAL RENOVATION Clean Up: Annual Fees Power Supply $6,000.00 Maintenance: 120 x12 $1,440.00 Water Supply: $6,000.00 Repairs: $500.00 CalSense Controller: $4,000.00 Power
& Water: $600.00 CalSense Install: $4,000.00 $2,540.00 Irrigation Install: $15,000.00 Landscape Install: 24" Tree + Install $3,500.00 15g Tree + Install $2,200.00 $40,700.00 Notes: Barren
Free mulch from contractors. Does not include pathway construction. 35. Hwy 9 Three oaks to Farwell 155
CURRENT STATUS 3/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,000.00 Annual Fees Landscape Clean-Up: $800.00 Maintenance: 120x12
$1,440.00 Planting: $800.00 Repairs: $500.00 $2,600.00 Power & Water: $500.00 $2,440.00 Notes: IDEAL RENOVATION Clean Up: Annual Fees Power Supply Maintenance: x12 Water Supply: Repairs:
CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: Notes: 34. Propect Road -Jamestown (To Via Rincole) Homeowners √Sporadic shrubs and trees.
Thin fenceline strip. Site too small to justify expense. xLinked to homeowner? 1) Contractor would be responsible for hand-watering if homeowner irrigation connection was capped. 156
CURRENT STATUS 2/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $0.00 Annual Fees Landscape Clean-Up: $3,000.00 Maintenance: 200x12 $2,400.00
Planting: $1,800.00 Repairs: $500.00 $4,800.00 Power & Water: $0.00 $2,900.00 Notes: IDEAL RENOVATION Clean Up: $3,000.00 Annual Fees Power Supply $6,000.00 Maintenance: 180 x12 $2,160.00
Water Supply: $6,000.00 Repairs: $1,200.00 CalSense Controller: $5,000.00 Power & Water: $600.00 CalSense Install: $3,500.00 $3,960.00 Irrigation Install: $6,000.00 Landscape Install:
$2,000.00 $31,500.00 Notes: The dilapidated fence makes this site an eyesore, but should not be City reponsibility. Very narrow strip with sporadic stressed Junipers. Overgrown Ivy on
fence. Site probably too small to justify ideal renovation. Maintenance lower because contractor would not have to hand-water. Utility boxes at west end _1) Contractor would be responsible
for hand-watering. 2.) If left bare (granite fine surface), maintenance would be 75x12=$900. Renovation same as planting. 33. Propect Road -Covina Court to Atrium Not apparent _ 157
CURRENT STATUS 4/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $4,500.00 Annual Fees Landscape Clean-Up: $6,000.00 Maintenance: 500x12
$6,000.00 Planting: $2,000.00 Repairs: $1,000.00 $12,500.00 Power & Water: $0.00 $7,000.00 Notes: IDEAL RENOVATION Tree & Landscape Clean: Annual Fees Power Supply Maintenance: x12 Water
Supply: Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: Street Trench: Notes: 32. Propect Road -Brookview (Titus to Saratoga Creek)
Annual resident clean-up Old risers evident from Woodside to Johnson Established trees and Ivy groundcover Ideal irrigation not necessary to irrigate established plants __About 15 x
15 gallon trees could be planted -contractor watering. Ivy has overgrown onto fences on several properties. Many poorly structured volunteer trees should be removed. City median water
meters on west Woodside and east Titus. 158
CURRENT STATUS 4/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $3,000.00 Annual Fees Landscape Clean-Up: $2,500.00 Maintenance: 300x12
$3,600.00 Planting: $1,300.00 Repairs: $1,000.00 $6,800.00 Power & Water: $0.00 $4,600.00 Notes: IDEAL RENOVATION Tree & Landscape Clean: Annual Fees Power Supply Maintenance: x12 Water
Supply: Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: Street Trench: Notes: Currently overgrown but has several well structured
trees Established trees and shrubs Existing trees monopolize space. Open space too small to justify expense. __Poorly structured volunteer trees could be removed and replaced. New trees
would require contractor hand-watering. 31. Propect Road -Johnson to Saratoga Creek Contractor annual weed control through City _ 159
CURRENT STATUS 6/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,800.00 Annual Fees Landscape Clean-Up: $2,500.00 Maintenance: 200x12
$2,400.00 Planting: $0.00 Repairs: $500.00 Mulch: $0.00 Power & Water: $800.00 Quick Coupler Install: $0.00 $3,700.00 $4,300.00 Notes: IDEAL RENOVATION Tree & Landscape Clean: $4,300.00
Annual Fees Power Supply $6,000.00 Maintenance: 200 x12 $2,400.00 Water Supply: $6,000.00 Repairs: $500.00 CalSense Controller: $5,000.00 Power & Water: $800.00 CalSense Install: $4,000.00
$3,700.00 Irrigation Install: $0.00 Landscape Install: $0.00 Street Trench: $0.00 $25,300.00 Notes: 30. Saratoga Avenue -kosich By homeowners, not often √Iriigation has been seen working,
but no evidence of water meter on controller. Is it hooked up to a homeowner? Fully landscaped but overgrown Unknown source of power /water /controller. If they are independent of a
homeowner, renovation is halved. ?? 160
CURRENT STATUS 5/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $2,500.00 Annual Fees Landscape Clean-Up: $1,200.00 Maintenance: 130x12
$1,560.00 Planting: $0.00 Repairs: $800.00 $3,700.00 Power & Water: $0.00 $2,360.00 Notes: IDEAL RENOVATION Tree & Landscape Clean: Annual Fees Power Supply Maintenance: x12 Water Supply:
Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: Street Trench: Notes: Eucalyptus and shrubs on corners. Hardscape cobble to North
/bus stop and trees to South Site too small to justify expense __Site is bare and narrow, perhaps best left that way 29. Saratoga Avenue -Wood Dell Court Minimal by homeowners? Discontinued
irrigation evident on North side 161
CURRENT STATUS 4/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $2,500.00 Annual Fees Landscape Clean-Up: $3,000.00 Maintenance: 280x12
$3,360.00 Planting: $1,500.00 Repairs: $600.00 Mulch: $1,500.00 Power & Water: $400.00 Quick Coupler Install: $600.00 $4,360.00 $9,100.00 Notes: IDEAL RENOVATION Tree & Landscape Clean:
$5,500.00 Annual Fees Power Supply $6,000.00 Maintenance: 400 x12 $4,800.00 Water Supply: $0.00 Repairs: $1,000.00 CalSense Controller: $5,000.00 Power & Water: $1,300.00 CalSense Install:
$3,500.00 $7,100.00 Irrigation Install: $8,000.00 Landscape Install: $7,000.00 Street Trench: $7,000.00 $42,000.00 Notes: 28. Saratoga Avenue -Palo Oaks Parks contractor annual clean
up Has water meter Presume Cox Avenue stretch will be included Bare soil along Saratoga Avenue. Overgrown trees along Cox Avenue. Bare areas landscaped as well as medium sized trees.
No irrigation or replant necessary along Cox Avenue __Medium size trees could be planted with mulch for minimum. Contractor would hand-water trees from quick couplers 162
CURRENT STATUS 9/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $0.00 Annual Fees Landscape Clean-Up: $0.00 Maintenance: 180x12 $2,160.00
Planting: $0.00 Repairs: $1,000.00 Calsense Install: $3,500.00 Power & Water: $800.00 $3,500.00 $3,960.00 Notes: IDEAL RENOVATION Tree Work: $0.00 Annual Fees Power Supply $0.00 Maintenance:
180 x12 $2,160.00 Water Supply: $0.00 Repairs: $1,000.00 CalSense Controller: $0.00 Power & Water: $800.00 CalSense Install: $3,500.00 $3,960.00 Irrigation Install: $0.00 Landscape Install:
$0.00 24" Tree & Install $0.00 $3,500.00 Notes: No LLA necessary if they keep this standard Well maintained by HOA √√Existing City Calsense median irrigation controller on south corner
. $3,500 would be to convert mainline and wires to City Calsense. 27. Saratoga Avenue -Vineyards HOA √ 163
CURRENT STATUS 4/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $800.00 Annual Fees Landscape Clean-Up: $0.00 Maintenance: 120x12 $1,440.00
Planting: $0.00 Repairs: $400.00 $800.00 Power & Water: $0.00 $1,840.00 Notes: IDEAL RENOVATION Tree Work: $800.00 Annual Fees Power Supply $0.00 Maintenance: 180 x12 $2,160.00 Water
Supply: $0.00 Repairs: $800.00 CalSense Controller: $0.00 Power & Water: $1,200.00 CalSense Install: $0.00 $4,160.00 Irrigation Install: $6,000.00 Landscape Install: $4,000.00 24" Tree
& Install $0.00 $10,800.00 Notes: 26. Saratoga Avenue -Westside between Dagmar and Via Monte Weed control by City Streets Department _A few trees on narrow roadside strip Irrigation
and controller could be extended from existing Dagmar site. __Could be left as is with more frequent weed control 164
CURRENT STATUS 8/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $2,500.00 Annual Fees Landscape Clean-Up: $600.00 Maintenance: 250x12
$3,000.00 Planting: $0.00 Repairs: $800.00 $3,100.00 Power & Water: $1,100.00 $4,900.00 Notes: IDEAL RENOVATION Tree & Landscape Clean: $3,000.00 Annual Fees Power Supply $0.00 Maintenance:
250 x12 $3,000.00 Water Supply: $0.00 Repairs: $800.00 CalSense Controller: $5,000.00 Power & Water: $1,100.00 CalSense Install: $3,600.00 $4,900.00 Irrigation Install: $0.00 Landscape
Install: $0.00 24" Tree & Install $0.00 $11,600.00 Notes: Satisfactory maintenance by HOA Established landscape & trees √√ 25. Saratoga Avenue -Sage Court HOA √ 165
CURRENT STATUS 4/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $6,000.00 Annual Fees Landscape Clean-Up: $8,500.00 Maintenance: 900x12
$10,800.00 Planting: $5,000.00 Repairs: $1,000.00 $19,500.00 Power & Water: $1,000.00 $12,800.00 Notes: IDEAL RENOVATION Tree & Landscape Clean: $14,500.00 Annual Fees Power Supply $0.00
Maintenance: 1000 x12 $12,000.00 Water Supply: $0.00 Repairs: $1,000.00 CalSense Controller: $5,000.00 Power & Water: $1,800.00 CalSense Install: $3,500.00 $14,800.00 Irrigation Install:
$15,000.00 Landscape Install: $12,000.00 24" Tree & Install $3,200.00 $53,200.00 Notes: 24. Saratoga Avenue -Shadow Oaks None in most cases Has areas of drip and impact sprinklers Open
spaces are heavily weeded. Other spaces have established trees that could be pruned and volunteers removed. Has 4 distinct areas, not all may be included in an LLA situation Presumes
power and water currently supplied independent of individual homeowner. Getting water across the street x2 may be $20000 -Not included or else more than one Calsense controller required
-slightly cheaper? Source unknown Hardie -Not known if battery or electrical Tree planting only. Would be cheaper to install and maintain than plant landscaping. Contractor could manually
water new trees. 166
CURRENT STATUS 5/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $2,500.00 Annual Fees Landscape Clean-Up: $800.00 Maintenance: 150x12
$1,800.00 Planting: $500.00 Repairs: $800.00 $3,800.00 Power & Water: $800.00 $3,400.00 Notes: IDEAL RENOVATION Tree Work: $2,500.00 Annual Fees Power Supply $6,000.00 Maintenance: 120
x12 $1,440.00 Water Supply: $6,000.00 Repairs: $800.00 CalSense Controller: $5,000.00 Power & Water: $800.00 CalSense Install: $3,000.00 $3,040.00 Irrigation Install: $0.00 Landscape
Install: $500.00 Lanscape Clean up: $800.00 $23,800.00 Notes: Homeowner requested landscape upgrade that they would maintain. City provided plants and irrigation Overgrown weeds Site
probably too small to justify expense _Homeowner controlled Contractor could water by manual valves plumbed to homeowner 23. Saratoga Avenue -Worden Way Supposed to be by homeowner,
City weeds as needed Plumbed to homeowner by agreement 167
CURRENT STATUS 5/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $500.00 Annual Fees Landscape Clean-Up: Maintenance: 120x12 $1,440.00
Planting: Repairs: $500.00 $500.00 Power & Water: $0.00 $1,940.00 Notes: IDEAL RENOVATION Tree Work & Clean Up: Annual Fees Power Supply Maintenance: x12 Water Supply: Repairs: CalSense
Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: 24" Tree & Install: Path Install: Notes: Saratoga Avenue -The Saratogan #14345 Kept weed free Hose
bib at top of driveway Site is clean but bare Small strip of old oaks and bulbs Site too small to justify Calsense conversion __Contractor could irrigate bulbs or new plantings with
hose bibs 168
CURRENT STATUS 8/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: Annual Fees Landscape Clean-Up: Maintenance: 120x12 $1,440.00 Planting:
Repairs: $500.00 Power & Water: $800.00 $2,740.00 Notes: IDEAL RENOVATION Tree Work & Clean Up: Annual Fees Power Supply Maintenance: x12 Water Supply: Repairs: CalSense Controller:
Power & Water: CalSense Install: Irrigation Install: Landscape Install: 24" Tree & Install: Path Install: Notes: Satisfactory maintenance by HOA Established trees and Ivy Site too small
to justify Calsense conversion √√ 21. Saratoga Avenue -Saratoga Inn Place #14347-14359 HOA √ 169
CURRENT STATUS 6/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,500.00 Annual Fees Landscape Clean-Up: $1,200.00 Maintenance: 120
x12 $1,440.00 Planting: $0.00 Repairs: $500.00 $2,700.00 Power & Water: $0.00 $1,940.00 Notes: IDEAL RENOVATION Tree Work & Clean Up: Annual Fees Power Supply Maintenance: x12 Water
Supply: Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: 24" Tree & Install: Notes: 20. Saratoga Avenue -Saratoga Creekside #14333
Probably HOA Spray heads on risers Established trees and Oleander Site probably too small for Calsense conversion __Irrigation may not be necessary with established plants. Roadside
irrigation probably hooked up to whole complex. 170
CURRENT STATUS 3/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $7,000.00 Annual Fees Landscape Clean-Up: $3,000.00 Maintenance: 400
x12 $4,800.00 Planting: $4,000.00 Repairs: $500.00 $14,000.00 Power & Water: $300.00 $5,600.00 Notes: IDEAL RENOVATION Tree Work & Clean Up: $10,000.00 Annual Fees Power Supply $6,000.00
Maintenance: 800x12 $9,600.00 Water Supply: $6,000.00 Repairs: $1,000.00 CalSense Controller: $6,000.00 Power & Water: $2,300.00 CalSense Install: $4,000.00 $12,900.00 Irrigation Install:
$30,000.00 Landscape Install: $25,000.00 24" Tree & Install: $2,560.00 Path Install: $0.00 $89,560.00 Notes: Fenceline overgrown with many good tree options and shrubs. Open spaces heavily
weeded. Could be taped from existing City traffic signal pull box _Site could be planted with 20 trees (no shrubs) and mulched. Tree hand-watered by contractor. 19. Saratoga-Sunnyvale
Rd : Walnut /Victor Place Annual clean-up through City Streets Department Contractor Assorted water /phone pull boxes -May be abandoned and able to use 171
CURRENT STATUS 3/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $0.00 Annual Fees Landscape Clean-Up: $0.00 Maintenance: 300 x12 $3,600.00
Planting: $5,000.00 Repairs: $800.00 $5,000.00 Power & Water: $300.00 $4,700.00 Notes: IDEAL RENOVATION Tree Work & Clean Up: $4,000.00 Annual Fees Power Supply $1,000.00 Maintenance:
800x12 $9,600.00 Water Supply: $0.00 Repairs: $1,000.00 CalSense Controller: $6,000.00 Power & Water: $3,100.00 CalSense Install: $3,500.00 $13,700.00 Irrigation Install: $50,000.00
Landscape Install: $50,000.00 24" Tree & Install: $3,200.00 Path Install: $50,000.00 $167,700.00 Notes: 18. Saratoga-Sunnyvale Rd : North of Reid Lane Annual clean-up through City Parks
Department Contractor Old spray risers, possibly tapped into City median meter on site Has potential to be a highly visible landscaped improvement Wide empty strip Could be taped from
existing City median controller _Site could be planted with 25 trees (no shrubs) and mulched. Tree Tree hand-watered by contractor. 172
CURRENT STATUS 6/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $2,500.00 Annual Fees Landscape Clean-Up: $300.00 Maintenance: 100 x12
$1,200.00 Planting: $0.00 Repairs: $400.00 $2,800.00 Power & Water: $0.00 $1,600.00 Notes: IDEAL RENOVATION Tree Work: Annual Fees Power Supply Maintenance: 200x12 Water Supply: Repairs:
CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Clean-Up: plus Min. Renovation Notes: Narrow strip along fenceline -No room for planting. Has 5 olive
trees _No room for expansion __17. Saratoga-Sunnyvale Rd : Chalet lane (South of Franklin) City Streets Department annual weed control _ 173
CURRENT STATUS 7/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,200.00 Annual Fees Landscape Clean-Up: $600.00 Maintenance: 180 x12
$2,160.00 Planting: $200.00 Repairs: $600.00 $2,000.00 Power & Water: $700.00 $3,460.00 Notes: IDEAL RENOVATION Tree Work: Annual Fees Power Supply $6,000.00 Maintenance: 200x12 $2,400.00
Water Supply: $0.00 Repairs: $600.00 CalSense Controller: $5,000.00 Power & Water: $800.00 CalSense Install: $4,000.00 $3,800.00 Irrigation Install: $0.00 Landscape Clean-Up: $0.00 plus
Min. Renovation $2,000.00 $17,000.00 Notes: 16. Saratoga-Sunnyvale Rd : Franklin Avenue No HOA -City parks Department contractor clean-up twice yearly √3 years old. Looks good when maintained.
XBattery operated controller 174
CURRENT STATUS 5/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,000.00 Annual Fees Landscape Clean-Up: $1,500.00 Maintenance: 180
x12 $2,160.00 Planting: $0.00 Repairs: $500.00 $2,500.00 Power & Water: $0.00 $2,660.00 Notes: IDEAL RENOVATION Tree Work: Annual Fees Power Supply Maintenance: x12 Water Supply: Repairs:
CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Clean-Up: 2"x12" Retaining Wall 400': Notes: Established trees and shrubs, require no irrigation Narrow
Strips along fenceline. Corners overgrown trees and shrubs Site too small to justify major renovation /irrigation __ Saratoga-Sunnyvale Rd : Thelma -Westside Streets Department recently
pruned large eucalyptus ROW _ 175
CURRENT STATUS 4/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,000.00 Annual Fees Landscape Clean-Up: $3,000.00 Maintenance: 300
x12 $3,600.00 Planting: $0.00 Repairs: $500.00 $4,000.00 Power & Water: $0.00 $4,100.00 Notes: IDEAL RENOVATION Tree Work: $1,000.00 Annual Fees Power Supply $0.00 Maintenance: 300x12
$3,600.00 Water Supply: $0.00 Repairs: $500.00 CalSense Controller: $0.00 Power & Water: $0.00 CalSense Install: $0.00 $4,100.00 Irrigation Install: $0.00 Landscape Clean-Up: $3,000.00
2"x12" Retaining Wall 400': $3,500.00 $7,500.00 Notes: 14. Saratoga-Sunnyvale Rd : Melvich to Thelma -Eastside Annual clean up by City Streets Department to raise tree canopy _No irrigation
necessary Bank overgrown to the North. Narrow fence strip weed free to the south A retaining wall at the foot of the bank would eliminate erosion covering footpath. A similar wall has
been built across the street. __ 176
CURRENT STATUS 5/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $0.00 Annual Fees Landscape Clean-Up: $3,500.00 Maintenance: 400 x12
$4,800.00 Planting: $0.00 Repairs: $1,000.00 $3,500.00 Power & Water: $0.00 $5,800.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: Annual Fees Power Supply Maintenance: x12 Water Supply:
Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: 24" Tree & Install: Notes: Ivy encroaches growing on fences. Weeds on roadside bank
No room for further planting or irrigation. If the areas between the path fence and neighbor fence were to be adopted and landscaped, the cost would exceed Gateway landscape figures.
__There are 25' wide sections between path chainlink and neighbor wood fences. Who owns this land? 13. Saratoga-Sunnyvale Rd : Leonard to Paramount Walkway Street maintenance contractor
$215 /month (done twice yearly) _ 177
CURRENT STATUS 8/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $0.00 Annual Fees Landscape Clean-Up: $0.00 Maintenance: 400 x12 $4,800.00
Planting: $2,000.00 Repairs: $1,000.00 $2,000.00 Power & Water: $1,300.00 $7,100.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: $0.00 Annual Fees Power Supply $6,000.00 Maintenance:
400x12 $4,800.00 Water Supply: $0.00 Repairs: $1,000.00 CalSense Controller: $6,000.00 Power & Water: $1,300.00 CalSense Install: $4,000.00 $7,100.00 Irrigation Install: $0.00 Landscape
Install: $2,000.00 24" Tree & Install: $0.00 $18,000.00 Notes: 12. Saratoga-Sunnyvale Rd : Rodeo Creek Hollow HOA √Landscaping extends into Rodeo Creek Hollow along north fenceline Well
maintained roadside landscape ?√ Not known if battery or electrical 178
CURRENT STATUS 6/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $8,000.00 Annual Fees Landscape Clean-Up: $2,000.00 Maintenance: 250
x12 $3,000.00 Planting: $1,000.00 Repairs: $1,000.00 $11,000.00 Power & Water: $0.00 $4,000.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: $10,000.00 Annual Fees Power Supply $6,000.00
Maintenance: 300x12 $3,600.00 Water Supply: $6,000.00 Repairs: $1,500.00 CalSense Controller: $6,000.00 Power & Water: $1,600.00 CalSense Install: $4,000.00 $6,700.00 Irrigation Install:
$8,000.00 Landscape Install: $6,000.00 24" Tree & Install: $1,000.00 $47,000.00 Notes: Presentable site if kept weed free Clean -recently had annual clean-up. Path winds through trees
Abundance of pine needles may hinder new landscape growth. Site best left as tree grove -no irrigation necessary. __A few trees planted would fill any gaps. This would be the best option.
11. Saratoga-Sunnyvale Rd : Brandywine (Opposite Safeway) Annual cleanup by City Streets Department Contractor Evidence of old irrigation risers and soak hoses 179
CURRENT STATUS 5/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,500.00 Annual Fees Landscape Clean-Up: $0.00 Maintenance: 220 x12
$2,640.00 Planting: $0.00 Repairs: $1,000.00 $1,500.00 Power & Water: $0.00 $3,640.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: Annual Fees Power Supply Maintenance: x12 Water Supply:
Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: 24" Tree & Install: Notes: 10. Saratoga-Sunnyvale Rd : Spring Blossom Court West
Side (South to Pierce Road) Annual cleanup by City Streets Department -recent tree trimming _No irrigation or replant necessary Established trees along roadside bank Not necessary __This
area could be added to Spring Blossom area North to Carniel if all properties within Carniel loop were included 180
CURRENT STATUS 6/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,200.00 Annual Fees Landscape Clean-Up: $2,500.00 Maintenance: 400
x12 $4,800.00 Planting: $2,000.00 Repairs: $1,000.00 $5,700.00 Power & Water: $1,200.00 $7,000.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: $3,700.00 Annual Fees Power Supply $6,000.00
Maintenance: 400x12 $4,800.00 Water Supply: Repairs: $1,000.00 CalSense Controller: $6,000.00 Power & Water: $1,200.00 CalSense Install: $4,000.00 $7,000.00 Irrigation Install: Landscape
Install: $2,000.00 24" Tree & Install: $21,700.00 Notes: The two areas are distinctly different -probably separate HOA A) area south of Carniel is overgrown. B) area north of Spring
Blossom has neglected landscape $ would be less if one of areas A) or B) were not LLA eligible Presumes exterior landscaping has existing dedicated water meter and not tapped into private
residence. Unknown Unknown 9. Saratoga-Sunnyvale Rd : Spring Blossom Court West Side (North to to Carniel) Bare minimum by HOA Irrigation lines evident 181
CURRENT STATUS 4/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $1,200.00 Annual Fees Landscape Clean-Up: $3,000.00 Maintenance: 180
x12 $2,160.00 Planting: $0.00 Repairs: $500.00 $4,200.00 Power & Water: $0.00 $2,660.00 Notes: IDEAL RENOVATION Tree & Landscape Work: Annual Fees Power Supply Maintenance: x12 Water
Supply: Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: 24" Tree & Install: Notes: 8. Cox Avenue :Saratoga Woods at Rodeo Creek
HOA -None _Overgrown ivy, shrubs and trees Site would become acceptable with thinning out shrub/tree volunteers Plants established /site too small to justify major renovation __ 182
CURRENT STATUS 9/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: Annual Fees Landscape Clean-Up: Maintenance: x12 Planting: Repairs: Power
& Water: Notes: IDEAL RENOVATION Tree & Landscape Work: Annual Fees Power Supply Maintenance: x12 Water Supply: Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation
Install: Landscape Install: 24" Tree & Install: Notes: Well kept lawn and landscape __ 7. Cox Avenue :Saratoga Woods (at Rodeo Creek) HOA _ 183
CURRENT STATUS 4/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $4,000.00 Annual Fees Landscape Clean-Up: $4,000.00 Maintenance: 200x12
$2,400.00 Planting: $150.00 Repairs: $500.00 $8,150.00 Power & Water: $0.00 $2,900.00 Notes: IDEAL RENOVATION Tree & Landscape Work: Annual Fees Power Supply Maintenance: x12 Water Supply:
Repairs: CalSense Controller: Power & Water: CalSense Install: Irrigation Install: Landscape Install: 24" Tree & Install: Notes: 6. Cox Avenue :Woodmont to Ione __Fenceline has patchy
established trees and shrubs Contractor to handwater new plants until established Site too small to justify major renovation __ 184
CURRENT STATUS 7/10 Appearance: Maintenance: Irrigation: Power:
Controller: Notes: MINIMUM RENOVATION Tree Work: $3,000.00 Annual Fees Landscape Clean-Up: $1,200.00 Maintenance: 200x12 $2,400.00 Planting: $800.00 Repairs: $700.00 $5,000.00 Power
& Water: $0.00 $3,100.00 Notes: IDEAL RENOVATION Tree & Landscape Work: $5,000.00 Annual Fees Power Supply $6,000.00 Maintenance: 300x12 $3,600.00 Water Supply: $6,000.00 Repairs: $1,200.00
CalSense Controller: $6,000.00 Power & Water: $700.00 CalSense Install: $4,000.00 $5,500.00 Irrigation Install: $4,500.00 Landscape Install: $5,000.00 24" Tree & Install: $0.00 $36,500.00
Notes: Landscaping strip adjacent to Street is tidy but dated and patchy. Magnolia trees well trimmed, eucs need work Vines on wall and shrubs and trees well trimmed Junipers could be
added but would need contractor watering Shrubs would be demolished and replaced. Site probably too small to justify major renovation __ 5. Cox Avenue :Cumberland to Glen Arbor Ct (Cumberland
to Glen Arbor Court) Homeowners _ 185
CURRENT STATUS 6/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $10,000.00 Annual Fees Landscape Clean-Up: $5,000.00 Maintenance: 1200x12
$14,400.00 Planting: $3,500.00 Repairs: $1,000.00 $18,500.00 Power & Water: $1,800.00 $17,200.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: $0.00 Annual Fees Power Supply $6,000.00
Maintenance: 1700x12 $20,400.00 Water Supply: $0.00 Repairs: $1,600.00 CalSense Controller: $6,000.00 Power & Water: $2,200.00 CalSense Install: $4,000.00 $24,200.00 Irrigation Install:
$10,000.00 Landscape Install: $10,000.00 24" Tree & Install: $3,500.00 $39,500.00 Notes: Ideal renovation keeps roadside Ivy intact -It adds irrigation and planting to the inside area
of the pathway. To Demolish Ivy and re-plumb irrigation and re-landscape + 90K extra Roadside -Ivy groundcover with good volunteer growth & established trees. Fenceline -established
trees and patchy landscape 4. Fruitvale Avenue :Montauk to Novakovich Orchard (Montauk to Novakovich Orchard) HOA √Not evident Not evident _ 186
CURRENT STATUS 7/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $2,500.00 Annual Fees Landscape Clean-Up: $4,000.00 Maintenance: 480x12
$5,760.00 Planting: $0.00 Repairs: $1,200.00 $6,500.00 Power & Water: $1,600.00 $8,560.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: $6,500.00 Annual Fees Power Supply $6,000.00 Maintenance:
700x12 $8,400.00 Water Supply: $0.00 Repairs: $1,500.00 CalSense Controller: $6,000.00 Power & Water: $2,000.00 CalSense Install: $4,000.00 $11,900.00 Irrigation Install: $10,000.00
Landscape Install: $10,000.00 24" Tree & Install: $5,000.00 $47,500.00 Notes: 2 backflows? one on Douglas and one on Kenosha Not evident Not evident _ 3. Fruitvale Avenue : Novakovich
Orchard to Douglas Lane (Novakovich Orchard to Douglas Lane) HOA Established trees, weed free, room for replant 187
CURRENT STATUS 5/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $3,000.00 Annual Fees Landscape Clean-Up: $2,000.00 Maintenance: 350x12
$4,200.00 Planting: $0.00 Repairs: $600.00 $5,000.00 Power & Water: $0.00 $4,800.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: $5,000.00 Annual Fees Power Supply $6,000.00 Maintenance:
600x12 $7,200.00 Water Supply: $6,000.00 Repairs: $1,000.00 CalSense Controller: $6,000.00 Power & Water: $1,600.00 CalSense Install: $4,000.00 $9,800.00 Irrigation Install: $12,000.00
Landscape Install: $12,000.00 24" Tree & Install: $600.00 $51,600.00 Notes: 2. Fruitvale Avenue : Burgundy Way (Culvert North of Crisp to Burgundy) _Has landscaping, but overgrown Drip
line and risers outside corner fence -Homeowner?? xx_ 188
CURRENT STATUS 6/10 Appearance: Maintenance: Irrigation: Power: Controller: Notes: MINIMUM RENOVATION Tree Work: $5,000.00 Annual Fees Landscape Clean-Up: $6,000.00 Maintenance: 400x12
$4,800.00 Planting: $0.00 Repairs: $500.00 $11,000.00 Power & Water: $0.00 $5,300.00 Notes: IDEAL RENOVATION Tree Work & Clean-Up: $11,000.00 Annual Fees Power Supply $6,000.00 Maintenance:
900x12 $10,800.00 Water Supply: $6,000.00 Repairs: $1,200.00 CalSense Controller: $6,000.00 Power & Water: $2,200.00 CalSense Install: $4,000.00 $14,200.00 Irrigation Install: $20,000.00
Landscape Install: $30,000.00 24" Tree & Install: $4,000.00 $87,000.00 Notes: 1. Fruitvale Avenue : Crisp Avenue (Culvert North of Crisp to Opposite Three Oaks Way) _Roadside bare, but
weed free. Fenceline has many good trees but also volunteer growth Risers near Crisp, probably linked to homeowner xx_ 189
DR. EUCALYPTUS DR. DEL BOHLMAN ROAD GLEN REDHILL RD. ORBI T APOLLO ON HEIGHTSCT. SANBORN CANON UNA HIDDEN PL. DR. AVE. THORP RD. ROBLES DR. REDBERRY AVE. TOYON HILL DR. SEEBREE LN. DR.
RD. RD. DAVES PL. LEXINGTON LN. AVE. REDBERRY ROAD RAVINE CT. RD. FARRAGUT LEXINGTON WAY RD. DR. CANON BLYTHSWOOD DR. GRANDVIEW RD. DR. LN. HIDDEN LANCASTER ACRES DECATUR LOMAS CONSTITUTION
DR. RD. SERRAMONTE VIEWOAK ROUTE 85 CT. DR. KANE VERONICA DR. LANARK BRAEMAR MORAN LANEAVE. FARWELL GATOS PARK ROBIN LARK DR. PROSPECT VIEWRIDGE WELLINGTON BUCKHAVEN DAPHNE DR. DAPHNE
AVE. CT. GLEN MERRIBROOK OAKS DR. CT. CT. MEADOW BLUE SPRING MC CARTYSVILLE CT. DR. CT. FREDRICKSBURG CT. CHEVERLY CIR. SHERIDAN CT. WY. CT. PEACH BLOSSO MDR. BRIDGE DR. UPLAND WY. CALABAZAS
SEVENSPRING CT. CT. SPRING ORCHARD DR. CEDAR CT. SPRING TIMBER SPRING LN. CT.WILDFLOWER BRICH CT. SPRING DOROTHY PARK CT. NORMANDY WAY VINEYARD LONGFELLOW SPRI NGS SPRING ANNE WI LDFLOWERWAY
SEVEN SPRINGS LONGFELLOW CT. BUCKTHORNE SEVEN KINTYRE DR. CHANTEL CT. BLANEY PKWY. WAY OAK BRETMOOR CT. SPRING CT. CT. CT. OLIVE PALM SPRING SPRING CREEK SPRING SOUTHSHORE ROSEGARDEN
LN. WALNUT NEWCASTLE DR. PLUMBLOSSOMDR. WESTSHORE WINDSOR WAY CT. RIDGE CREEK DR. EDDINGTON SHARON MANOR CT. SHARON DR. CT. CT. WATERFORD DR. CT. DARTMOOR TRIUMPH CT. SIERRA SPRING RD.
ASTER BROOK PINE BROOK CT. CT. PINE DR. TRINITY SPRING PL. AVE.PRIMROSE DEVON WAY DUCKET WY. LEEDS CT. FREEWAY CT. WOODHILL CT. DR. DR. POPPY JAMES TOWN LN. SIERRA SPRI NG DONGAL PLACER
SPRING CT. LN. SHASTA SPRIG CT. LOCH LOMOND LN. SO. BROOKVALE BRISBANE CT. STAUFFER MC GREGOR WAY BARNHART RUTHERFORD DR. REGNART REGNART ARDENWOOD LN. ROAD GALWAY DR. SARATOGA VILLA
PL. PROSPECT CT. CT. MERIDA DR. PAMPAS RONCOLE CT. CT. SARAGLEN CT. LN. WAY CAROL DR. MAUREEN MARIA DR. BEAUCHAMPS BURNETT COVINA RD. DR.NATOMA BLUE RD. PLUMAS CT. OAK MARILLA RD. ATRIUM
MEADOW RITANNA HI LLS DR. RD. RANCH LN. CT. DR. LN. KIRKMONT DR. PARKER VIA LN. RANCH GRANADA CT. CT. MARILLA RD. ATRI UMCI RCLE BOWHILL DR. DR. MARILLA CREEK CT. DR. ROAD ARROWHEAD
KIRKBROOK OAK LN. JULIE KING CT. FARR ARROYO PROSPECT LN. KIRKDALE CT. CT. KENYON DR. MILL KNOLLWOOD ARROYO NORADACT. LN. ROLLING LN. VISTA ARROYO GULL SEA SARATOGA-SUNNYVALE ZORKA CT.
LOWENACT. AVE. DE HILLS LN AVE. CRAYSIDE AVE. WAY GOLETA ST. JOANCT.ARGUELLO CT. MANOR DR. RD LEUTAR TED GREENMEADOW BEAUCHAMPS LANE CHERRY SANKA CT. GULL KREISLERDR. SUMNER DE SEA LN.
PROSPECT CHERRY HILLMOOR DR. LN. RD. AVE. WAY RD. HEIGHTS CLARIDGE RD. CT. SUMNER WY. GUAVA CT. PROSPECT FARRRANCH SCENIC CT. ARGUELLO CT. LIDO VERDE FREDRICKSBURG MOOR KARN DR. CT.
CONTINENTAL CT. INDIO RANCH PL. DR. CT. CT. CI RCLE DE BLOSSOM CARNIEL KINMAN CT. DR. ORELLA ARROYO WARDELL WARDELL PARKER RD. WILLIAMSBURG LN. CT. SARATOGA COX DR.ARBOR CT. STAR CT.
WOODS WAY CT. CIRCLE YOLO LN. WOLCOT LIKA WAY IONE LN. GLEN JEPSEN ASHLEY GARNET CARNIEL CT. CT. ASHLEY DR. CT. CT. REGAN IDLEWOOD OAKS PIERCE ARGUELLO CORTE DE ROAD ARGUELLO DIAMOND
CT. ROAD RIDGE LN. CT. CHATEAU DR. DR. WOODMONT DE CIRCLE COMER CT. PIERCE CT. CHIQUITA CRAIGEN FOOTHILL DR. ROAD LN. CT. ARROYO BLAUER DR. DR. DR. COMER BRANDYWINE WINTER APOLLO LN.
MT. HOUSTON CT. DR. WAY DR. EDEN ARGONAUT PARAMOUNT CHATEAU DR. REGAN CT. TRICIAWY. HICKORYHILL DR. WAY FUTURE MTN. CHARTERS CHADWICK LN. PLACE CUNNI NGHAM LJEPAVA CT. SHADOW ANGUS EDENCREST
STEWART CT. PARAMOUNT DR. DR. RD. KI LBRI DECT. CT. DR. ROAD RICE ROAD CHIQUITA GLASGOW CT. MI LJEVICH KILBRIDE PADERO DR. WAY AVE. MT. GLASGOW LEONARDRD. SURREY EDINBURG DR. ORCHARD
TRAIL DR. MEADOW CT. DR. LN. GLENBRAE GLEN BRAE DR. CT. CT. VILLA OAKS ROAD CLOTHILDE MANOA DEBBLE CT. CT. DR. CT. SUNNYVALE ARGONNE CHALET BONNIE AVE. KAHALA OLD OAK BRIAR SARAVIEW
CT. LN. ALDER MANDARIN CT. AVE. RUSSEL LN. DR. LN. DR. HAMMONS RUSSELL THELMA AVE. QUARRY VAQUERO WY. WAY VIA LN. EDEN SARAVIEW RD. WAY CT. SARAHILLS FRANKLIN AVE. DR. DR. AVE. REGINA
SARAHILLS WAY CT. CT. PL. JIMS SARATOGAVISTA LN. PIERCE TREE ANN CT. CAMINO CT. KODIAK TONI OLD CHALET VERDE VI STA LN. TACUBA VISTA MERRI CKDR. CT. RICO AVE. VERDE LN. HOWEN BOYCE EL
CALLE WOODWARD LEXINGTON CT. DR. PRUNE BLOSSOM VISTA SARATOGA BEAUMONT TAMWORTH RD. AVE. HERRIMAN REGINA AVE. SEATON RIVER LANNOY AVE. UPPER AVE. CT. RANCH HILL DAMON SARATOGA DEERPARK
RD. TRINITY CT. CIRCLE SARATOGA HERRIMAN CT. DR. MALCOM PIKE AVE. DR. CT. LANE AVE. SARATOGA ALBAR LYNDE HILLS CT. JERRIES RD. HILL GERNEIL MT. EDENCT. TRINI TY AVE. CT. RD. OAK RD.
AVE. DR. LYNDE LN. JUNETRINITY CT. PIKE AVE. WAY DORENE AVE. WILLIAMS LACEY RIO AVE. ST. PONTIAC ROAD SHADOW LOMA WAY HEBER TEERLINK VISTA HOLLOW COURT REID DR. ALTA WAY WALNUTAVE. LN.
SEAGRAVES LN. ELVIRA SQUIRREL WY. PALOMINO WAY PL. RD. VICTOR VIEW WOODVIEW DR. WORDEN JUNIPER LANE WY. CANYON MARION DORSEY MICHAELS WAY LOVELAND CT. DR. WAY LN. ARBELECHE BURNS SULLIVAN
LN. AVE. VIEW AVE. CT. DURHAM BARKSDALE TOLL SARATOGA PIERCE GLENMONT CT. LN. CANYON VIEW BROOKWOOD WAY AVE. SARATOGA GATE WAY LA PALOMA DR. ORCHARD RD. HEIGHTS DOUGLASS CANYON DR. DR.
LUTHERIA AVENUE PAUL CT. ELVA SPRINGER 4TH ROAD DEER CANYONVI EW SPRINGS PARK WILDWOOD AVE. DR. WAY AVE. CT. SARATOGA SARATOGA PL. ST. ESTERLEE OAK PL. WAY SPRINGER FIELDSTONE 3RD DR.
ST. HEIGHTS CT. 4TH SPRINGER FIELDSTONE CT. ST. ROAD PLACIDA AVE. CT. GLEN WY. DEEPWELL ST. ROAD STONERIDGE CT. VINTAGE MILL BASIN SPRINGER DR. CREEK LN. HORSESHOE 5TH WESTCOTT DR. LUMBERTOWN
RD. BERRY FOREST ST. ROCKY BI G 6TH AMBRIC LN. WILD HILLS CT. AVE. DR. ST. DR. CARNELIAN KOMINA HORSESHOE ST. KNOLLS LN. RD. SYCAMORE ST. CHARLES GROVE SPRINGER LOMITA AV. HAYMEADOW
ST. PAMELA AVE. WAY AVE. OAK RD. BELLA TOLL BANK HALL ALOHA VICKERY RD. CONGRESS GATE LN. LN. SARATOGA PL. RD. AVE. VICKERY VISTA JACKS BUTANO CODY PIERCE TERR. 9 ROAD CONGRESS AVE.
CONGRESS SPRINGS RANCHO BELLA CALLE SPRINGS RD. MONTALVO MENDELSOHN VISTA 9 LN. AUDREY SMITH LN. BONNIEBRAE WAY VINE RD. VICKERY ST. MONTALVO OAKS LN. LN. AVE. HILL BONNE BOHLMAN BRAE
NORTON WINN RD.LN. AVE. MONTALVO MONTALVO HEIGHTS RD. DR. RD. HUME RD. WILDCAT QUAILRUN CT. HILL DR. PIEDMONT SIGAL LN. MONTALVO DR. RD. MADRONE RD. RD. ARCHIBALD RD. BELNAP KITTRIDGE
BOHLMAN DR. HILL SUNSET SANBORN DR. PEACH PUENTE BLYTHECT. MALLORY CT. CT. RIDGE HERITAGE LOS PARK S. WY. ACRES BOUNTIFUL WAY DR. WAY DR. DR. DR. CT. RHONDA DI AL WY. DIAL MILLER SLIDA
DR. CASTLE DR. DR. MANOR WAY KNOLL WALBROOK DR. COUNTRY PARK WAY DR. VICANNA DR. OAK EILEEN OAK ROYAL GLENMOOR ANN DR. ALDERBROOK DR.WAYWAY GRAYWOOD DR. WAY WAY WISTERIA KAVENY OLYMPUS
CT. LN. WAY DR. LASSEN CT. BING SUZANNE BRENTON AVE. AUGUSTA AVE. DR. WAY WAY STEPHEN WAY HECKMAN GROVE JANARY WAY BROOKHURST DR. MC KELLAR WAY DRIVE JOY CT. DR. DR. DR. DR. DR. AVE.
LN. DR. PETAL WAY DR.STURGEON WELLFLEET LARKIN WAY BROOKHAVEN WAY PLYMOUTH ELKAPINE DR. SHADYBROOK AV. BONNIE AVE. JOHNSON DR.CT. DR. DR. FERGUSON CT. BIBEL WALBROOK DR. AVE. GREENE
CONSTANSO SQUIREDELLDR. DR. CLARKSPUR BROOKNOLL LOS OLIVOS SOUTHWOOD ELMAR TERESITA CT. MAYFLOWERCT. OSO FIELDS ENGLISH IVY TARTARIAN DANROMAS CRESPI PROVINCETOWN CAMEO LN. GRAVES LN.DEERFIELD
EL AVE. TRACELDR. BROOK PILGRIM PARKWEST AVE. SUNNYBROOK ATHERTON NORFOLK BROOKRIDGE CT. PETERSON DR. LN. CT. MAYME ROAD BROOKGLEN AVE. PROSPECT LYLE CT. COLBY ERI CDR. ERIC DR. MAURICE
CT. LN. ARDMORE FERNBROOK LN. CT. DR. CT. LN. ASCENSIONDR. MILLER RD. INGRID AVE. DR.WAY DR. AVE. DR. DR. KRISTY OAKHAVEN ARDEN CT. ASHTON CT. SAGEMONT TERRENCE CT. MELINDA CAMPBELL
LYNBROOK AVE. CT. CT. DR. SQUIRE HAMILTON CANDY LADERA AV.MELLOWOOD CABERNET SAN MILLER COUNTRY CI RCLE CT. DR. SCULLY GREENBROOK PALO CT. SOMERVILLE CT. SOMERVILLE AVE. CT. DR. SARATOGA
CT. AVE. CT. CANDY DRIVE MABEL LOLLY BROOKVIEW WALDEN ELISAAVE. DR. DR. DR. KOSICH DR.AVE. AVE. CT. FALMOUTH MILLERCT. DR. KOSICH NORTHAMPTON FALLBROOK ROAD CT. DR. CT. OBRAD TITUS CT.
CT. DOVER NEWPORT DR. NORTHHAMPTON DR. WESTVI EW WAY DR. AVE. WOODSIDE DR. PALMTAG ELMWOOD QUITO SARATOGA CREEK RADOYKA WAY LOLLY NORTHLAWN WAY BROOKGLEN DR. WY. MAYFIELD CYRIL AV. MILLER
LARCHMONT SCULLY DR. CT. TIBERAN AVENUE COLUSA DORCHESTER DR. DR. WY. DR. WESTVIEW CAMPBELL AVENUE WY. AVE. NORTHLAWN CURRY AVE. SEA TIBERAN CT. CT. AVE. DR. SOLANA RALEI GH CT. CT.
CERRO DR. PL. NORTHAMPTON WOODSIDE ANSLEY EDINA PALMTAG DR. LN. BELLWOOD DR. DR. SERGE NANTUCKET JOLENE ASHLAND COLUSA CIR. DR. CT. PASEO WAY HARMONY PL. AVE. DR. PICO NORTHLAWN FLORES
TITUSCT. DR. HARGRAVE DR. DR. GULL WAY FREEWAY HOLYOKE DELL CT. TITUS GUNTHER OLI VOS CT. WOOD CT. CT. PASEO LARCHMONT VENDURACT. CT. MAYFIELD CREEK CAMBRIDGE EASTON LN. CT. OLIVOS CT.
MAYFIELD PASEO OLIVOS NEEDHAM GLEN CT. EASTON BASS LN. WAY LN. SUN CT. PASEO PASEO ELMGROVE BIARRITZ VALLEY COLUSA LN. CT. PASEO CT. BROCKTON MELLON PLYMOUTH RADOYKA CT. SARATOGA DR.
BIARRITZ DR. YUBA CT. LN. ROAD SARATOGA WY. ELMGROVE BIARRITZ LN. BROCKTON DR. LN. GLEN BACH CT. CT. AVE. RODONI BUCKNALL AVE. BROOK CT. DARIEN WY. AVE. AVE. AVE. PL. COX HOMES PARK
WAY GLEN BRAE NORWICH CIRCLE SHALENCT. AVE. SARA TIERRA PASEO DR. SHUBERT DEHAVILLAND OAKS CT. MILLER CT. DR. PALO RD. CT. ABERDEEN CT. CT. BETLO PRESADA CHAPARRAL CAMROSE DR. PASEO
PUEBLO NEWHOUSE CT. CT. COLUMBINE TAMIE ARLEEN DR. JUNIPERO AVE. BOBBI E DEHAVILLAND VILLAGE WAY AVE. DR. COX LANTANA MAROEL DR.DR. GRIMSBY AVE. PALERMO BAYLOR CT. ANZIA LADO PASEO GRIMSBY
CT. JACCARANDA DR. LA VISTA PURDUE CT. CT.CHARDONNAY CT. CT. VIAREAL DR. VIA AVE. DEVON WAY LA VISTA BRAE REAL DR. VANDERBILT VIA ESCUELA VIA ESCUELA CIR. BELLGROVE WAY DR. MASSON AVE.
DR. ST. TERRACE CT. VIA DR. AVE. MC FARLAND MADRONAS CT. AVE. CLEMSON GLEN DR. GRANDE DR. CT. DR. PASEO CUMBERLAND ST. GRANBY AVE. MELVILLE CAMROSE MARTHA VIA ROBLE GRANDE DR. CT. MARDEN
VIA SWARTHMORE CONGRESS ST. ANN CRESCENTE JUNCTION WOODLEIGH VIA CHARTERS TEN OAK CT. CT. CT. ST. DR. CT. ST. QUITO MADRONAS VIA BLANC VILLANOVA VIA MC COY MC COY AVE. AVE. RANCHERO
CT. HEATH GLENBRIAR MONTROSE SCOTLAND CT. DR. AVE. ST. VIA KEVIN AVE. ARRIBA DUNDEE MONTREAL LN. VIA DAGMAR LA SALLE MC DOLE AFTON DR. DR. MONTE WAY DR. MONTREAL VIA MADRONAS AVE. WAY
BONNET DR. TI SDALE BANNOCK DR. CT. LN. VIA FONTAINE HILL CAMLOOP WAY DR. PORTOS CARRICK DR. MC CULLOCH BREWICK AVE. WAY VIA DR. WOODBRAE FOREST WAY MANITOBA BRAEMAR CT. CT. WAY RANFRE
DR. MONTE DR. DR. CHRISTIE SARATOGA PL. EMANUEL ABDULLA WAYPORTOS MORAY YORKTON WAY CT. HOLIDAY CT. WAY KILT CT. DR. CT. CT. BREO KODIAC HARPER LN. ALVARADO CT. TWEED KINGSTON DR. PORTOS
SOUSA HALIFAX PL. LN. LISA DR. LN. WARD DR. CASA 1 PINETREE TERR. BONNET WAY BLANCA 2 PONDEROSA TERR. TORO MARIE CT. 3 PEACH TERR. RONNIE LN. WESTMONT HOLIDAY OAHU 4 POPLAR TERR. DR.
LOMOND CT. CT. CRESTBROOK AVE. KERWIN RANCH CT. LN. LA PAZ WAY ASPESI WESTOVER MYREN RIVERDALE DR. MYREN METLER DR. CT. CT. WENDY MERRIBROOK ROSSMERE PONDEROSA SPRINGHILL CT. CT. CT.
TERR. FERNCREST CT. DR. LYONS PINETREE QUITO DR. ROUNDTREE CT. CT. TERR. PEACH WAY CT. DR. TERR. HARLEIGH ASPESI CT. DR. CT. GAZELLE POPLAR DR. ROUTE TWAIN HARLEIGH CT. TERR. CT. PINEMONT
RAILROAD HARLEIGH CT. FORTUNA 85 MANTECA CT. ORLEANS RICHELIEU ATHOS ALCOTT PL. WAY PEREGO WAY YERBA ROUNDTREE CT. ELWOOD PORTOS CT. WAY DR. DOLPHIN RAVENWOOD DR. SANTA CT. ALTO MONTPERESERRAOAKS
FREEWAY VIA ALLENDALE AVE. ESPADA ELWOOD CT. ALLENDALE BARCO AVE. LOQUAT CT. RAVEN DR. CT. CAMINO AVE. MORE AVE. ELWOOD DR. LA CORONA LAS ENCINAS LOS ENCANTOS CT. CAMINO DR. LA CORONA
DE LOS HYDE RAVENWOOD DR. BARCOS MARILYN QUITO GARDNER LANE OAKS DR. LAS JOYAS WAY BEARDEN APRICOT LA CORONA MONTAUK DR. WAY DR. CHESTER HILL CT. CT. MARSHALL SHORT DR. LN. DR. SOBEY
LN. POLLARD HILL CT. HYDE DR. AVENIDA MEADOWS LINDA SIERRA DR. CALLE EL CASA DEL ST. CT. CT. TAOS PALMS NIVEL CT. SOL OLIVAR GRANDE ARCADIA OKANOGAN BULEVAR ROAD ACRES FRUITVALE ST.
CT. TEN RIO BULEVAR PLAZOLETA SOBEY VISTA RD. TEN CASITAS ST. CALLECITA VISTA TAOS CT. AVE. RD. KENOSHA MACLAY CT. MINOCQUA CT. CT.LANE VIA ACRES TAOS DR. TESORO EL PI NAR EL PORTON
WOOD CHESTER CASITAS OLD EVANS LAGOALTURA DEL VISTA DOUGLASS LANE ROAD CT. EL ALTILLO WOOD RD. CORDWOOD OLD LAGO DONNA LN. CT. AVE. LAGO DEL NUTWOOD RD. WALNUT CT. VIA WAYCALLE LN. VISTA
BLACK CASITAS CHESTER CIR. SOL CAMPO SAN MARCOS RD. PATIOS ALTURA SAN MARCOS LELAND RD. DEL OMEGA COLLADO VISTA VI A VERSAILLES WAY BULEVAR WAY BURGUNDY PUESTA EL QUITO ALTURA LN. WAY
LOS PUENTE OLD CT. AVE. VESSING RD. OLD ADOBE CHESTER WAY CHABLI CHABLI S ALTURAVISTA OAKS CT. CT. OAK WY. DR. RINCONADA WILD SOBEY WAY OAKS CT. AVE. FARWELL RD. AVE. MISTLETOE RIESLING
RD. CT. WAY RD. ZINFANDEL VINYARD ADOBE CT. CT. AVE. OAK AMBLESIDE DR. HILL MONTCLAI R WOODBANK SPRING AVE. MONCLAIR CT. PINNACLE CT. LA LIVE BROOKLN. POSADA CT. PLAZA GRANITE GYPSY
WAY WAY POSADA CIMAS ANDREW FARWELL CT. LA RD. HEPPLEWHITE CT. ARBOLADO LN. CRI SP WAY VIA CRISP LAS AVE. CT. AVE. CT. SHIRE MORE CT. AQUINO OAKS RD. LOUISE THREE CT. BARANGA RANCHO
KATHY WAY VALLECITOS CT. WAY TERORES CT. FRUITVALE HAUN DE GRANITE VIA TERESA BI CKNELL VIA THREEOAKS WAY VERONA LN. RD. CT. LN. BESTVIEW WAY CT. DR. RD. CT. PL. DANIELLE VISTA VALLE
SPERRY DR. DR. ROAD ENCINA SPERRY QUITO ORIOLE ROAD EL VISTA AVON CT. EL MAUDE AVE. LN. CT. LOMITA ALONDRA LUCINDA DR. PARK GREGORY LN. BECKY VALLE SOBEY PL. ORIOLE WAY STRATFORD JO
CT. 9 LN. VIACOLINA JANOR ALMA CT. PANORAMA BELLE MONTE WAY ELM CAMINO DR. CT. RD. TAMSON CT. BLUE GUM GRANDE WAY VIA VIAENCANTADA VIA CREEKS TWIN PALOMINO VISTA CHADBOURNECABALLERO
CT. BANYAN 9 DR. LN. PEPPER LN. QUITO DR. SARATOGA UNA WOOD VAQUERO MONTE GLEN DR. VIA SUNNYSIDE DR. WAY OAK DR. OAKS LOS DR. SKY LN. DR. GATOS HILLVIEW WAY AVE. CITRUS EQUESTRIAN WAY
AUSTIN KIRKORIAN DAVES BAINTER DR. AUSTIN TOYON LAUREL RIDGE BAINTER DR. WAY CREST ORO DEER VINTNER CT. MASSON CT. DEERCANYON LN. HILLTOP WY. MINA WY. MAGNOLIA CT. PETUNI A CT. EL DORADO
CT. STERLING OAK CT. GORDON CT. OAK HOLLOW LN. BARONI CT. QUAIL ACRES RODEO CREEK HOLLOW CT. BOUGANVILLEA CT. PERALTA CT. SEVILLA BELLA VINA EMERALD HILLS CT. PICEA CT. VIA DE MARCOS
HAYFIELD CT. SPAICH CT. 6528 748 6665 669 373 708 203 6781 3946 7770 822 8316 6628 7763 1318 7761 6526 3101 1690 4956 1271 2988 2032 2543 1709 977 247 2969 3439 3943 3572 2694 462 7889
976 3392 5011 3219 8700 128 1167 6701 4344 1489 2835 3738 1112 4628 2970 2399 1413 5233 3144 4675 5327 5007 4042 1493 4246 9330 1695 4536 3145 2844 4569 914 2965 4548 5944 2544 1963
4673 485 2876 3146 1222 549 3034 4725 1727 4726 9074 3977 388 1644 1277 3094 5462 3729 3974 1179 1928 604 5384 5150 5980 3596 4574 1756 3171 3143 1791 2159 4583 4509 5408 3483 5023 562
3998 537 5928 4090 2422 5924 8561 6508 3036 5164 1764 6732 1956 4193 5161 3997 3860 6632 7655 5461 3438 4056 3475 811 7424 773 4828 1206 6393 1146 4573 1789 6531 6074 5583 1321 4742
3574 6454 1938 627 4892 3259 8600 1996 4300 8876 5575 3476 3739 4301 2428 5995 5135 3093 6199 1517 4951 2115 4091 184 8896 5954 4554 5927 1404 3066 4575 5693 4167 774 4826 4887 4508
270 8559 8901 5893 5922 4572 1718 1085 8979 3822 2967 4663 5923 1545 3812 4646 8100 1932 6706 5179 7795 4279 2651 3777 1324 1389 1800 1017 3591 6731 1767 5319 4253 3861 5343 7382 4345
5243 2725 5288 3082 5069 3742 8560 4041 7580 6605 4477 2577 8821 5991 4123 336 1574 1241 4651 6261 3617 3900 5631 4768 6785 1866 8250 3942 7798 8917 1636 7928 518 4406 1766 7495 9267
3485 9306 5552 2033 2788 6996 4967 7794 2720 3454 4886 1195 416 4157 3746 5409 7919 8671 8768 2803 1111 5244 4165 3461 5328 1689 4062 8220 2502 787 9120 9101 4200 7499 8058 6419 7833
5256 2804 2100 4825 1865 8685 8916 8639 8053 5676 6766 2004 6024 3318 5314 5622 1111 7178 8466 7283 9337 9414 7578 8683 2 32 4 26 31 1 14 3 6 10 13 9 18 33 5 17 19 11 35 12 15 20 16
23 24 27 30 25 28 29 8 34 22 721 CITY OF SARATOGA LANDSCAPE AND LIGHTING DISTRICT LLA-1 Provides for landscape maintenance of the Manor Drive median and Saratoga-Sunnyvale Road frontage
along Tract 3822. Provides for landscape maintenance along the Cox Avenue frontage of Tracts 3777, 4041 and 4042. Provides for landscape maintenance of the Seagull Way entrance to Tracts
4682, 4725 and 4726, and of the common areas along Goleta Avenue and Guava Court. Provides for streetlighting and landscape maintenance in the El Quito Park residential neighborhood:
Tracts 669, 708, 748, 6785, 7833, and 8700. Provides for Streetlighting in the Sarahills residential neighborhood: Tracts 3392 and 3439. Provides for streetlighting in four separate
residenttial neighborhoods surrounding Saratoga Village. Includes all or a portion of Cunningham Acres, La Paloma Terrace, Mary Springer #1 and #2, McCartysville, Saratoga Park, Williams,
and Tracts 270 , 336, 416, 2399, 2502, 4477, 5350, 5377, 5503, 5676, 6419, and 6731 Provides for landscape maintenance along the Saratoga-Sunnyvale Road frontage of Tract 5944. Provides
for streetlighting in the Azule Crossing residential neighborhoods: Tracts 184, 485, 787, 1111, and 1800. Provides for routine maintenance of Village Parking Districts 1 -4 and Big Basin
Way landscaping and streetlighting. Provides for landscape maintenance along the Saratoga-Sunnyvale Road frontage of Tract 7495. (Maintenance and water shared with Zone 27). Provides
for landscape maintenance of the Via Monte entrances to all or a portion of Tracts 2694, 2835, 3036, and 4344. Proves for landscape maintenance of the leutar Court frontage in Tract
6996. Provides for periodic landscape maintenance along Prospect Road between Route 85 overcrossing and Saratoga Creek. Includes all properties bordered by Route 85, Prospect Road and
Saratoga Creek with exception of of the Brookview neighborhood (Tracts 1493, 1644, 1695, 1727, 1938, and 1996). Provides for landscape maintenance along the Quito Road frontage of Tracts
976 and 977. Provides for monthly landscape maintenance along Bonnet Way : Tract 5462. Provides for landscaping and lighting of the Prospect Road entrance to the Beauchamps subdivision:
Tract 7763 Provides for landscape maintenance along the Fruitvale Avenue and Saratoga Avenue frontages of Tracts 8559 and 8560. Provides for landscape maintenance along Saratoga-Los
Gatos Road frontage of Tract 247. Provides for landsdcape maintenance along the Saratoga-Sunnyvale Road frontage of Tracts 6199 and 7928. (Maintenance and water shared with Zone 10).
Provides for landscape maintenance along the Saratoga-Sunnyvale Road frontage of, and pedestrian pathway within, Tract 8896. Provides for common area landscape maintenance and lighting
associated with Tract 8700. Provides for maintenance of the common area landscape and lighting improvements along Tollgate Road at the entrance to Tracts 3946 and 5001./0 500 1,000 2,000
3,000 4,000 Feet Landscape and Lighting District -Potential Additions and Tracts c:\MyDocuments\GIS\LLA\ Copyright, 2007 County of Santa Clara, All Rights Reserved Zone 3 -Greenbriar
Landscape District Zone 2 -Fredericksburg Landscape District Zone 5 -Azule Lighting District Zone 25 -Saratoga Legends Landscape District Zone 26 -Bellgrove Landscape and Lighting District
Zone 27 -Cunningham Place/Glasgow Court Landscape District Zone 28 -Kerwin Ranch Landscape District Zone 29 -Tollgate Landscape and Lighting District Zone 31-Horseshoe Drive Landscape
and Lighting District Zone 11 -Arroyo de Saratoga Landscape District Zone 12 -Leutar Court Landscape District Zone 15 -Bonnet Way Landscape District Zone 16 -Beauchamps Landscape District
Zone 17 -Sunland Park Landscape District Zone 22 -Prides Crossing Landscape District Zone 24 -Village Commercial Landscape and Lighting District Zone 6 -Sarahills Lighting District Zone
7 -Village Residential Lighting District Zone 9 -McCartysville Landscape District Zone 10 -Tricia Woods Landscape District Zone 32 -Gateway Landscape and Lighting District Provides for
maintenance of frontage landscaping along Saratoga-Sunnyvale Road between Prospect Road and the Union Pacific railroad tracks. Provides for landscape maintenance along Saratoga-Los Gatos
Road frontage of Tract 9306. Zone 33 -Carnelian Glen Landscape and Lighting District Legend Zone 1 -Manor Drive Landscape District Zone 4 -Quito Lighting District Potential New Landscape
and Lighting Zones/Zone Additions Numbers are not associated with Zone numbers. 550 Existing Tracts September 2009 CITIESCAMPBELL CUPERTINO LOS GATOS MONTE SERENO SAN JOSE SARATOGA COUNTY
OF SANTA CLARA UNINCORPORATED AREA 8 190 ( I .' .//,. \ \ ..... , ~ \ I I /h /\ , /-D D ----•••• D -[:=J -D D D D
SARATOGA CITY COUNCIL MEETING DATE: September 16, 2009 AGENDA ITEM: DEPARTMENT: CityManager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave
Anderson SUBJECT: Action Minutes Format RECOMMENDED ACTION: Adopt the resolution establishing “Action Minutes” format for compiling legislative minutes for Saratoga City Council and
Planning Commission meetings, and establishing the video recordings of such meetings part of the official record. REPORT SUMMARY: It is the responsibility of the City Clerk to keep an
accurate record of the proceedings of the legislative body. The record of proceedings used is referred to as “Minutes” and becomes a record of actions and proceedings. Minutes are not
transcriptions and are not an exact record of discussions and conversations. There are three (3) types of “Minutes”: 1) Action Minutes, 2) SummaryMinutes (aka Synopsis), and 3) Verbatim
Minutes. In 2007, the City embarked on an “eco” friendly paperless agenda and packet for council and planning commission meetings; the City Clerk also began transitioning from verbatim
to summary minutes. At this time, Council approved the purchase of Laserfiche Agenda Manager and Granicus software to video stream all Council and Planning Commission meetings. This
comprehensive streaming media connects citizens to live meetings from anywhere at any time, as well as providing a cost-savings to the City’s annual budget in paper and minute compilation
time. It also provides an accurate account of what was said, by whom and when it was said. City Council and Planning Commission meetings are televised and recorded by KSAR, the local
television station. These meetings are retained as historical records in a video archive on the City’s website, as well as on a DVD; both methods are always available to the public.
Recently the City Clerk conducted a survey of the cities in California asking which type of legislative minutes their city/town had adopted. The results indicated that 50 cities/towns
had implemented “Action” minutes; 40 cities/towns implemented “Summary” minutes; and 2 cities/towns did “Verbatim” minutes. (Survey attached to staff report). 191
Staff is recommending Council adopt the attached resolution approving “Action” format minutes as the accepted record of actions and proceedings of the legislative body (City Council
and Planning Commission). Alternative 1: Action Format – Meeting video permanent part of the record. Alternative 2: Summary Format – Meeting video not permanent; not considered part
of the record. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City Clerk will continue with the summary type minutes as is currently being done and the meeting
video will not be retained as a permanent record. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: The City Clerk will implement Council’s direction. ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A ATTACHMENTS: Attachment A – Minute Format survey of California cities/towns. Attachment B – Resolution 192
193 CITY CLERK RESPONSES REGARDING MINUTES I_~_~~~~ __ ~~cc CITY ~ --_._, .......... _-".,_. -.. --~--•.. ~ ----.-SUMMARY MINUTES ---~~~-~~-~--~~~-~---~-I ALBANY ------I ANTioCH ___
-~-.-~~~_-_~-~~~ -.-~~~~~~-~~~~ -~~~~~-.~~~~-_-~~-~~ ~:-_ ~~~~~i-~_-~~~~-_~ -~~~~_-~___-' -~_.-~_-~~~_~-=.~.~~'=-~~-~~~~~_~~~~~~~-==--. ~~_-~_~~~~~~==_-_-==-~: BELL GARDENS ____ ._~
__ ~ _ ~_+~ __ ~ __ ~~~ __ .~_ ~ __ ~~_~~ ___ . EfELLFWWEff -_~'_~_~_~ _ ~ __ -I-__ ~ _ ;-_~_ ~~_~ __ ~~~_~ _ ~ __ ~ ________ __ ~~Lrvt.QI'J:r _______ . _____ ~ _______ ... _ I would
categorize as "detailed summa'l'~~,!,~utes". ___ ~VERL Y HILLS ~----__+ --_______________ ~~ .. _... ~ .~~~~~~.~.~~~~~~~~~~~~,~ ___ ._ _____ I ~~A_R!.I:.L.<2... ___________ ~ ___ ._+
___ .. _______ ,~, .. _______ ~~~~~ ~ITOLA CHINO , .. -~--~ .. --~---~----+--------------~-... ------~ .. --,-COTATI -"-----~~---Action/summary min·utes
-------ffiM6NDB~'------~-~~---'--'---I--~--'-';Summa;y,'action minutes that ar~.':l.e.<lrly verbatim"_ ----~ DIXON ---~--~~ E N C I NIT AS ~ -~--. ~~~. ~~~~~~~~~~~~~~~~~ .~~~~~~~~~~~~~~~
~~~. .. -~~ ICA'OCAV ~, [':,,:'III:'<R,l~I\')A~\L,-E-'-----·--------~--+-·--...-.. ,....--"--.-"'-".-"..-".-._-_-. :::..-:.._.:_.-_= -_-_._-~==__._~ _. __ =::-_'_ ~ .. ~IFO~R(T lROVE
=======i=====~~iY~~~=-==~_.:.-~-=_ ~-~.-~-_: __ . _._~ _____~ _S_l;-;-:c::~;cc;-______ ~ ______'_ -, '_ ...-_, HANFORD----~---Very Brief ILA Ji\"R~ I=LA:;\~M ~ES:A~;~--~-,~-----_-.--_-_.+_
_____ ._ . ______. .. V:,e".rv,.l.'~S ~3h~ort_. _____ , _ ~,_ ... ' ~Fi\~__ _____ _ ________ -+ __________ ,_, _ ~ __ ~ _______ . ~ ___ . ~t~AL;~~ .---.----_· _-_--:..-:..==_--=_-.-I-----.--==-=-_-_-
_-_-_-_-_-I;v~e-rV~'~s 7.~hC'JZrtC======_-=_-_,_·--__-__: .~=__--~ =:'~= MILPI!_A_S_-_~==~_-_-~___ -+--" _. ---bV"-e-ry"'b-:-r"'ie-;-f.""I"-f -ad'7'd"'it"-io-n-al;":i-:Cnfi'CoC':rmC"a:7tiC:-o"'n
7Cis-needed , a person cfm view the .. --.-DVD of the meeting 5Z~:g~IA ~§~==-===~====t======~=.=::;:=~~-'-'---'--"~ .-PAQ,,AS£,RiNGS "==:--------t--_~ ____ 'H-"y~b~ri~d ~o~f a~c~ti~on~/~su~m~m~ary~m~
i:.::nu:'.':te=s'-_~_ __~==~.._ RANCHO PALOS VERDES 9111\. \Nmffi""<!!i!'i<ili:\"'1INlJi'i,,'ll'lX1iii>'I-'mliii!~gj~llllloi' Combination of action/summarv_. _ ..."._ -.--._ -__ .-.
_',_~_~~ {m,:."·'l'it':lIli:l~"-~~"".','~~;'<><..~tl?~~~ffi!lili~~U~"",,,. "'\-______ -"'''''-':::c.::: '-L __ , _ i~N~DIMAS~,--,,-'. . . Combination of summary ariaactiOn=,=.~==~~~.
, A Actio,:, and summary _~ __________ ~_ I~X~~l[c' .-j.-"--~-,,-.. ,~--~,-'TAFT :t·-------;V7e:-:ry::7br::cie::if-::s:-:um=ma-ry~-o-n-m'"-o-sC-t ic-'te-m-s--'---'~---. Ilrl,~lj!,;\m~',R'
·A.",",;';l;."!'~·,8R·,' ""'!:f,t.j,~;,;;iRi'jl".*i;¥,'l·i:",''f-:~~,,\A'11T<j?ff'~'\1\;';l'll:'jift.iIJci'm!l<FoI"ifil1Wlii1l1SI!l~j··!:%1t:\i.l.,~~lml!!ilil!!~i":~\ --Action minu....
t .. , es for everyday and Summary for the offi"I"C_ia_1 reo c_,o ._ r ,d,'_~-"_. g~ACEY ... ------i----------------_______ .~_, ,~~~,_~ ~ENTY-NINE PALMS __ ~ _ _+-----'" _____ . ______
. ____ ~_~ _ ~ 'MESTLAKE VILLA~.Gv,E'_ ________ ~. ___ "_~.__. _ .. ""_ , ,_~_ ylDB7\'cTW=-=-_, _____ .. . I am also looking at gol~g to action minutes as our meetings are o.~..0t!8Q
--,,-------------.~~---f__-. --. -.. -.-.-.. -.. --~ --,~--~--.------.--------.. _-----'~----.. ---,----... ~~-.-VERBATIM MINUTES 1-----------------------,------HEDONDO BEACH ISAN JACINTO
We are trying to switch from full blown minutes to summary mInutes and-have projected about a 2/3 cost saving in hard costs for minute secretary salary. There would also be a soft cost
saving of staff time reviewing the minutes Notes~a"E:r:ccec;:Mcp:":":e "d-=accnd=th""'e-=n-:eC":xp::Ca:-:n"'dC:-ed-:;-:-:u::-po:-:n-'b--y'I"'is~te-n"-in-g-;-to-re-c-or"'d""in-g-o'f-m-e~et
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194 CITY CLERK RESPONSES REGARDING MINUTES ~.-~-=-~~-=~-=-~=--. -~ t _ COMMENTS .-~----.--=----~~-=-_-_-_ -_. ACTION MINUTES ---==-~--==--------~--~~------------=---ANDERSON B_~[~E.LE.Y===-~_---~----
--lfiTewere able to get Council approval lo-r action minutes because-we-Iretain the meeting broadcast both on DVD and on Granicus $0 people can view the actual proceedings rather than
read the minute-taker's (and BBRUERAL INGHAM--·-IiC o.unci-l's cor-rections) interpretation of the meeting ··m ___ .. _m __ . ____ . !!~~~~'":G:=--==--= -~ _ .........--. -_~=-~-:~=._m
EMERYVILLE ___ M -•• ----• ---•••• --~~ ._-----FOUNTAIN VALLEY .-~------I if a Council Member states "for the recorer---quote ~'-'---I FREMON"T-·---------------· --'=i'"' . .... ...........
--.. GLEN6ALE---=-:'=~ _ =~=~====---~:===_We ",..rite a summary of Council/Staff commeniS"-=---.. -We write a very brief summary of public and council comments. We also HESPERIA -webcast
our meelings, therefore, there is no need for more in-depth --------..-..----Usually people who wanted copies of the minutes wanted thme as'''iuel''--for a law suit because of something
that was said during the s ession KERMAN -~,-------tt-h-e-y"-d--on't get much bene--f-it from "only the... ..A....c...t -i..o. n-s"-on-p-aper. _. If the topic is controversial, w€ladd
rtl0re informatio n ____ . ____ _ --............. _._---". -----_. ---.--------------~~--'---. ---------~ -ON OPT -'---"". Some sl:'mmary when appropriate ------------We had a contract
rrifnute taker for years. The moneywe sav --~~,,-her go help pay (about 1/3) for our Grilnic~lls\'st~.m "-'·;"~~:"';i~"· , TeI-"" '~-'f --,. --------------.. ----------" WATS6j\.JVILCE-----·---------
-+~------------------------.----------. ----WES'fSACRAMENTO WHlrtIER-·----··----~ .. --+----_ .... ----------------------_ .. -
RESOLUTION NO. 09-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING “ACTION” MINUTES FORMAT FOR COUNCIL AND PLANNING COMMISSIONMEETINGS WHEREAS, it is the responsibility
of the City Clerk to keep an accurate legal record of the actions and proceedings of the legislative body. The record of proceedings used is referred to as “Minutes”; and WHEREAS, the
record of “Minutes” are not transcriptions, nor an exact record of discussions and conversations; and WHEREAS, in 2007, the City of Saratoga implemented the paperless agenda/packet and
began video-streaming City Council and Planning Commission meetings; and WHEREAS, the video archive on the City’s website and the DVD recordings are a true record of City Council and
Planning Commission meetings and are available to the public. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby approve the implementation of “Action”
minutes format for creating the record of actions and proceedings of the legislative body ((City Council and Planning Commission). BE IT FURTHER RESOLVED, the above and foregoing resolution
was passed and adopted at a regular meeting of the Saratoga City Council held on the 16th day of September 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________
Chuck Page, Mayor ATTEST: ___________________________________ Ann Sullivan, City Clerk 195