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Home My WebLink About01-06-1999 Staff Reports SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 3 DR q AGENDA ITEM r 1 9 MEETING DATE: January 6, 1999 CITY MANAGER: ``�1 4 W/ 1 4 ORIGINATING DEPT: Administrative Services DEPT. HEAD: /4'/A SUBJECT: Monthly Financial Reports for July, August, and September, 1998 RECOMMENDED MOTION(S): Accept the monthly financial reports for July, August, and September, 1998. REPORT SUMMARY: The accompanying reports represent the monthly revenue, expenditure and fund balance in all City funds for the months of July, August, and September, 1998. The reports are slightly different than in previous months. The first page is a fund -level summary of revenue, expenditures, and fund balances. Following this is a revenue summary and revenue detail, followed by an expenditure summary and expenditure detail. The revenue and expenditure reports show seven columns. The first three columns represent the annual budget: Column 1 is the original budget which the City Council adopted this past June. Column 2 is the revised budget which incorporates any budget amendments which the City Council may have formally adopted throughout the year. There will only be a figure in this column if a particular revenue or expenditure line item has been changed by the City Council. During the first quarter of the year, there were no budget adjustments so the column is blank. Column 3 represents staff's projection of revenue and expenditures for the fiscal year. Initially, this will be identical to the original budget, but as the year progresses, the financial projections for the full year will change. The middle two columns represent the year -to -date activity. Column 4 is the estimate of revenues and expenditures at the current month's point in the annual cycle, using monthly budgeting techniques. Column 5 represents actual year -to -date revenues and expenditures. The last two columns provide financial analysis: Column 6 is the percentage of actual revenues and expenditures (column 5) to the year -to- date estimate (column 4). Column 7 is the percentage of actual revenues and expenditures (column 5) to the revised budget (column 2) or if the budget has not been revised by formal City Council action, then the original budget. Please note that operating transfers are generally only done at year end, including the transfer for the indirect cost allocation for administrative overhead. Therefore, while the transfers are included in the annual budget figures, they are not in the monthly estimate nor the monthly actuals. Overall, revenues are slightly higher than expected at this point in the fiscal year. Expenditures are slightly lower than expected, which is typical in the first few months of the year. Although it is too early in the annual cycle to predict the outcome for the fiscal year, it appears that during the months of July, August, and September the City is in positive financial condition when compared to the annual budgeted revenues and expenditures. The second quarter financial reports will be presented to the City Council at the January 20, 1999 meeting. The reports will be prepared and submitted on a monthly basis thereafter. Staff will continue to improve the reports over the next few months to make them as useful and easy to read as possible. FISCAL IMPACTS: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda serves as notice to the general public. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): None. FOLLOW UP ACTIONS: Accept and file the report. ATTACHMENTS: Financial Reports for July, August, and September, 1998 Treasurer's Reports for July, August, and September, 1998 Quarry Creek Trust Account Report for September, 1998 Monthly_Sept98. doc 2 y 'I CITY OF SARATOGA ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% FUND BALANCE UNAUDITED BALANCE ADJUSTMENTS YEAR TO DATE BALANCE FUND FUND DESCRIPTION JULY 1 199 TRANSFERS REVENUES EXPENDITURES JULY 31,1998 001 GENERAL FUND 5,853,539 (26,681) 401,031 374,620 5,853,269 SPECIAL REVENUE FUNDS: 100 COPS SUP. LAW ENFORCEMENT 17,488 17,488 110 TRAFFIC SAFETY SRF 4,286 4,286 150 STREETS &ROADS SRF 50,810 36,589 14,221 170 HILLSIDE REPAIR SRF 2,517 2,517 180 LANDSCAPE /LGTNG SRF 84,008 (3,848) 3,793 76,367 250 DEVELOPMENT SRF 274,135 223,950 54,724 443,361 260 ENVIRNMNTAL PRG SRF 76,943 1,500 17,086 61,357 270 HOUSING &COMM DEV SRF 68,403 15,464 27,371 56,496 290 RECREATION SRF 26,681 48,503 75,184 292 FACILITY OPS SRF 17,251 6,030 11,221 710 HERITAGE PRSRVTN TRST FND 5,977 5,977 TOTAL SPECIAL REV. FUNDS 526,954 26,681 360,433 220,777 693,291 CAPITAL PROJECT FUNDS: 160 TRANS DEV ACT SRF 293 THEATER TCK SRCHG SRF 10,912 3,843 813 13,942 310 PARK DEVELOPMENT 2,219,278 18,630 2,237,908 TOTAL CAPITAL PROJ. FUNDS 2,230,190 22,473 813 2,251,850 DEBT SERVICE FUNDS: 400 LIBRARY BONDS DEBT SVC 1,402 1,402 TOTAL DEBT SVC. FUNDS 1,402 1,402 AGENCY FUNDS: 420 LEONARD ROAD DEBT SVC 331 (331) 700 QUARRY CREEK PROJ ADM 24,715 24,715 720 C.A. TV TRUST FUND 75,968 75,968 730 PARKING DIST #2 DEBT SVC 12,160 12,160 740 PARKING DIST #3 DEBT SVC 1,782 1,782 800 DEPOSIT AGENCY FUND 409,008 409,008 990 SARATOGA PUBL FIN AGNCY 252,913 252,913 TOTAL AGENCY FUNDS 776,546 331 776,215 TOTAL 9,388,631 783,937 596,541 9,576,027 fs0798.xls\RECAP Page 1 12/30/98 1 CITY OF SARATOGA ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 7/31/98 7/31/98 7/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECAP 001 GENERAL FUND 6,155,625 374,288 401,031 107.1% 6.5% 100 COPS -SLESF SP REV FD 71,000 0.0% 110 TRAFFIC SAFETY SRF 32,938 2,745 4,286 156.1% 13.0% 150 STREETS ROADS SRF 721,281 65,607 50,810 77.4% 7.0% 160 TRANSPORT DEVELOP ACT SRF 99,676 0.0% 170 HILLSIDE REPAIR SRF 5,160 2,580 2,517 97.6% 48.8% 180 LANDSCAPE /LGTNG SRF 128,975 885 (3,848) 434.8% -3.0% 250 DEVELOPMENT SRF 1,240,700 103,392 223,950 216.6% 18.1% 260 ENVIRNMNTAL PRG SRF 709,291 1,500 1,500 100.0% 0.2% 270 HOUSING &COMM DEV SRF 372,013 31,001 15,464 49.9% 4.2% 290 RECREATION SRF 589,700 49,142 48,503 98.7% 8.2% 292 FACILITY OPS SRF 134,000 11,167 17,251 154.5% 12.9% 293 THEATER TCK SRCHG SRF 21,500 1,792 3,843 214.5% 17.9% 310 PARK DVLPMNT CAP PRJ FND 143,520 11,960 18,630 155.8% 13.0% 400 LIBRARY BOND DEBT SRV FND 94,106 0.0% 420 LEONARD RD DEBT SER FUND 12,263 0.0% 700 QUARRY CREEK TRUST FUND 350 0.0% 710 HERITAGE PRSRVTN TRST FND 720 CA TV TRUST FUND 730 PRK DST #2 DBT SR/AGNCY FD 11,538 0.0% 740 PRK DST #3 DBT SR/AGNCY FD 168,225 0.0% 800 DEPOSITS AGENCY FUND 990 SARATOGA PFA AGENCY FUND 10,711,861 656,058 783,937 119.5% 7.3% fs0798.x1s\REVENUE Page 2 g 12/30/98 CITY OF SARATOGA 1 ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 7/31/98 7/31/98 7/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET GENERAL FUND 001 PROP TAX SECURED 1,340,000 4,000 3,848 96.2% 0.3% TEA ALLOCATION 1,340,000 4,000 3,848 96.2% 0.3% SALES TAX 1% 962,964 80,247 65,400 81.5% 6.8% SALES TAX PROP 172 72,036 0.0% 1,035,000 80,247 65,400 81.5% 6.3% TRANSFER TAX 286,000 0.0% CONSTRUCTION TAX 375,000 31,250 50,984 163.1% 13.6% TRANS OCCUP TAX 257,250 21,438 10,638 49.6% 4.1% FRANCHISE FEES FRANCHISE PG &E 207,315 17,276 0.0% 0.0% FRANCHISE TCI 160,680 13,390 0.0% 0.0% FRANCHISE SJ WATER 92,731 7,728 0.0% 0.0% FRANCHISE GREEN VALLEY 283,000 23,583 0.0% 0.0% 743,726 61,977 0.0% 0.0% BUSINESS LICENSES 274,050 22,838 21,461 94.0% 7.8% MOTOR VEHICLE LIC 1,173,000 97,750 115,358 118.0% 9.8% OFF HIGHWAY MV FEE 170 170 318 187.1% 187.1% HOPTR 16,000 0.0% DISASTER RECOVERY 1,189,170 97,920 115,676 118.1% 9.7% REFUNDS REIMB. 492,749 41,062 104,323 254.1% 21.2% FINES -FALSE ALARM 25,000 2,083 8,775 421.2% 35.1% FORFEITURES 40,000 3,333 3,490 104.7% 8.7% INTEREST 250,000 20,833 10,698 51.4% 4.3% RENTALS -CELL PHONE 44,000 3,667 1,051 28.7% 2.4% CONTRIB/DONATIONS SALE OF ASSETS 5,000 417 0.0% 0.0% MISC. 10,000 833 662 79.4% 6.6% UNSPEC REV REDUCT. (300,000) (25,000) 0.0% 0.0% ADMIN. REIM. ANIMAL LICENSES 13,680 1,140 0.0% 0.0% FUEL SALES 15,000 1,250 0.0% 0.0% GROUND MAINT 5,000 417 750 180.0% 15.0% PERMIT ENCRMT. 55,000 4,583 3,275 71.5% 6.0% TOTAL GENERAL FUND 6,155,625 374,288 401,031 107.1% 6.5% COPS -SLESF SP REV FD 100 SUPPL LAW ENFORCE 71,000 0.0% TRAFFIC SAFETY SRF 110 REFUNDS REIMB. r CROSSING GUARD MATCH 2,938 245 0.0% 0.0% FINES- VEHICLE CODE 30,000 2,500 4,286 171.4% 14.3% TOTAL TRAFFIC SAFETY SRF 32,938 2,745 4,286 156.1% 13.0% fs0898.xls\REVENUE Page 3 1/4/99 I 5... 3 CITY OF SARATOGA ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 7/31/98 7/31/98 7/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET STREETS ROADS SRF 150 REFUNDS REIMB. 31,500 2,625 0.0% 0.0% MISC. ST HIGHWAY USER 2107.5 6,000 6,000 6,000 100.0% 100.0% ST HIGHWAY USER 2106 149,051 12,421 12,556 101.1% 8.4% ST HIGHWAY USER 2107 260,188 21,682 16,199 74.7% 6.2% ST FHWA REIMB. 87,000 7,250 0.0% 0.0% ST 2105 S &H CODE 187,542 15,629 16,055 102.7% 8.6% TOTAL ST &RDS SRF 721,281 65,607 50,810 77.4% 7.0% TRANSPORT DEVELOP ACT SRF 160 TOTAL TDA 99,676 0.0% HILLSIDE REPAIR SRF 170 REFUNDS REIMB. HILLSIDE STREET REPAIR 5,160 2,580 2,517 97.6% 48.8% TOTAL HILLSIDE REPAIR SRF 5,160 2,580 2,517 97.6% 48.8% LANDSCAPE /LGTNG SRF 180 PROP. TAX 70,355 (4,000) (3,848) 96.2% -5.5% CAP IMPR(PARK DIST) 57,620 4,802 0.0% 0.0% INTEREST 1,000 83 0.0% 0.0% TOTAL LANDSCAPE/LGTNG SRF 128,975 885 (3,848) 434.8% -3.0% DEVELOPMENT SRF 250 GEOLOGY REVIEW FEES 52,500 4,375 2,500 57.1% 4.8% ENGINEERING FEES 54,000 4,500 77,282 1717.4% 143.1% PLANNING FEES 320,000 26,667 18,550 69.6% 5.8% ARBORIST FEE 50,000 4,167 2,500 60.0% 5.0% MAP/PUB /OTHER SALES 200 17 0.0% 0.0% DOCUMENT STRG FEES 7,000 583 600 102.9% 8.6% PERMITS- BUILDING 725,000 60,417 114,784 190.0% 15.8% PERMITS GRADING 32,000 2,667 7,734 290.0% 24.2% TOTAL DEVELOPMENT SRF 1,240,700 103,392 223,950 216.6% 18.1% ENVIRNMNTAL PRG SRF 260 CLEAN AIR GRANT 162,000 0.0% ST REFUSE SURCHG AB939 20,000 0.0% ENVIRONMENTAL FEES 527,291 1,500 1,500 100.0% 0.3% TOTAL ENVIRON PRG SRF 709,291 1,500 1,500 100.0% 0.2% HOUSING &COMM DEV SRF 270 HCD /CDBG /SHARP GRANTS 369,413 30,784 0.0% 0.0% INTEREST 2,600 217 251 115.8% 9.7% SHARP LOAD REPAYMENT 15,213 100 TOTAL HOUSING /COMM DEV SRF 372,013 31,001 15,464 49.9% 4.2% fs0798.xls\REVENUE Page 4 12/30/98 33 CITY OF SARATOGA ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 7/31/98 7/31/98 7/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECREATION SRF 290 SPORTS LEAGUE FEES 44,000 3,667 124 3.4% 0.3% CAMP FEES 96,000 8,000 10,071 125.9% 10.5% EXCURSION FEES 82,500 6,875 23,174 337.1% 28.1% CLASS /SPECIAL EVENT 324,000 27,000 14,480 53.6% 4.5% SNACK BAR SALES 1,200 100 0.0% 0.0% REDWOOD SPORTS PRGM. 28,000 2,333 0.0% 0.0% TEEN SERVICES 13,000 1,083 304 28.1% 2.3% SNACK BAR SALES 1,000 83 0.0% 0.0% WARNER HUTTON HOUSE 350 100 TOTAL RECREATION SRF 589,700 49,142 48,503 98.7% 8.2% FACILITY OPS SRF 292 BUILDING RENT 125,000 10,417 16,223 155.7% 13.0% PARKS RENT 9,000 750 1,028 137.1% 11.4% TOTAL FACILITY OPS SRF 134,000 11,167 17,251 154.5% 12.9% THEATER TCK SRCHG SRF 293 THEATER TCK SRCHG 21,500 1,792 3,843 214.5% 17.9% PARK DVLPMNT CAP PRJ FND 310 PARK DEVELOPMENT 143,520 11,960 18,630 155.8% 13.0% LIBRARY BOND DEBT SRV FND 400 PRINCIPAL 75,000 0.0% INTEREST 18,906 0.0% OTHER 200 0 TOTAL LIBRARY BOND DEBT 94,106 0.0% LEONARD RD DEBT SER FUND 420 CAPITAL IMPR (PARK DIST) 12,263 0.0% QUARRY CREEK TRUST FUND 700 INTEREST 350 0 HERITAGE PRSRVTN TRST FND 1 710 INTEREST CA TV TRUST FUND 720 DEPOSITS fs0798.xls\REVENUE Page 5 12/30/98 CITY OF SARATOGA ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 7/31/98 7/31/98 7/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET PRK DST #2 DBT SR/AGNCY FD 730 SERVICES (LLA DISTRICTS) 11,538 0.0% PRK DST #3 DBT SR/AGNCY FD 740 SERVICES (LLA DISTRICTS) 168,225 0.0% DEPOSITS AGENCY FUND 800 DEPOSITS SARATOGA PFA AGENCY FUND 990 BOND AMORTIZATION GRAND TOTAL 10,711,861 656,058 783,937 119.5% 7.3% fs0898.xls\REVENUE Page 6 1/4/99 P j CITY OF SARATOGA ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 7/31/98 7/31/98 7/31/98 REVISED D T M TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECAP BY FUND 001 GENERAL FUND 4,283,616 470,867 374,620 79.6% 8.7% 100 COPS SUP. LAW ENFORCEMENT 72,944 5,917 0.0% 0.0% 110 TRAFFIC SAFETY SRF 15,413 1,250 0.0% 0.0% 150 STREETS &ROADS SRF 3,130,636 61,365 36,589 59.6% 1.2% 160 TRANS DEV ACT SRF 98,103 0.0% 170 HILLSIDE REPAIR SRF 1,000 83 0.0% 0.0% 180 LANDSCAPE /LGTNG SRF 148,359 10,924 3,793 34.7% 2.6% 250 DEVELOPMENT SRF 1,312,499 70,655 54,724 77.5% 4.2% 260 ENVIRNMNTAL PRG SRF 480,980 25,801 17,086 66.2% 3.6% 270 HOUSING &COMM DEV SRF 388,419 31,464 27,371 87.0% 7.0% 290 RECREATION SRF 916,794 51,390 75,184 146.3% 8.2% 292 FACILITY OPS SRF 236,614 4,687 6,030 128.6% 2.5% 293 THEATER TCK SRCHG SRF 125,080 7,276 813 11.2% 0.6% 310 PARK DEVELOPMENT 567,000 0.0% 400 LIBRARY BONDS DEBT SVC 94,093 0.0% 420 LEONARD ROAD DEBT SVC 12,263 335 331 98.8% 2.7% 700 QUARRY CREEK PROJ ADM 2,500 0.0% 710 HERITAGE PRSRVTN TRST FND 720 C.A. TV TRUST FUND 730 PARKING DIST #2 DEBT SVC 11,538 0.0% 740 PARKING DIST #3 DEBT SVC 168,225 0.0% 800 DEPOSIT AGENCY FUND 990 SARATOGA PUBL FIN AGNCY 12,066,076 742,014 596,541 80.4% 4.9% fs0798.xls \EXPEND. Page 7 12/30/98 CITY OF SARATOGA ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 7/31/98 7/31/98 7/31/98 REVISED D T M TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET 001 GENERAL FUND 1005 CITY COUNCIL 3,040 950 31.3% 1010 50 CONTINGENCY 200,000 0.0% 1015 CITY COMMISSIONS 5,226 245 4.7% 1020 CITY MANAGER'S OFFICE 19,017 5,883 30.9% 1025 CITY ATTORNEY 54,000 0.0% 1030 CITY CLERK 5,550 4,384 79.0% 1035 EQUIPMENT OPERATIONS 80,231 68,439 85.3% 1040 FINANCIAL MANAGEMENT 27,243 13,099: 48.1% 1045 HUMAN RESOURCES 12,706 11,357 89.4% 1050 GENERAL SERVICES 9,095 5,400 59.4% 1055 FIXED ASSET MAINTENANCE 1,486 100 1060 FACILITIES MAINTENANCE 24,316 15,777 64.9% 1065 MANAGEMENT INFORMATION SYS 4,528 5,578 123.2% 2005 EMERGENCY PREPAREDNESS 28,901 1,950 201 E 10.3% 0.7% 2010 CODE ENFORCEMENT 123,109 3,799 3,883: 102.2% 3.2% 2015 POLICE SERVICES 2,594,707 209,965 204,833 97.6% 7.9% 2025 ANIMAL CONTROL 16,458 1,335 2,503 187.5% 15.2% 3030 PARKS /OPEN SPACE 800,843 40,003 21,907 54.8% 2.7% 3035 GENERAL ENGINEERING 244,150 14,325 6,422 44.8% 2.6% 4005 ADVANCED PLANNING 94,664 2,464 2,273 92.3% 2.4% 7005 SENIOR SERVICES 54,689 250 0.0% 0.0% 7010 COMMUNITY SUPPORT 72,095 5,827 0.0% 0.0% 9010 40 CAPITAL PROJECTS TOTAL GENERAL FUND 4,283,616 470,867 374,620 79.6% 8.7% I 100 COPS SUP. LAW ENFORCEMENT 72,944 5,917 0.0% 0.0% 110 TRAFFIC SAFETY SRF 15,413 1,250 0.0% 0.0% 150 STREETS &ROADS SRF 3005 STREET MAINTENANCE 2,091,156 24,783 23,766 95.9% 1.1% 3010 SIDEWALKS AND TRAILS 77,988 5,035 2,032 40.4% 2.6% 3015 TRAFFIC CONTROL 222,275 14,748 6,110 41.4% 2.7% 3020 FLOOD AND STORM DRAIN CONTR 108,471 6,488 2,260 34.8% 2.1% 3025 MEDIANS AND PARKWAYS 123,754 8,143 1,442 17.7% 1.2% 5010 CONGESTION MANAGEMENT 184,642 1,335 979 73.3% 0.5% 9015 QUITO ROAD BRIDGE CAP RPOJ 322,350 833 0.0% 0.0% TOTAL STREETS &ROADS SRF 3,130,636 61,365 36,589 i 59.6% 1.2% 160 40 TRANS DEV ACT SRF 98,103 0.0% 170 40 HILLSIDE REPAIR SRF 1,000 83 0.0% 0.0% 180 LANDSCAPE /LGTNG SRF 148,359 10,924 3,793 34.7% 2.6% 1 250 DEVELOPMENT SRF 4010 ZONINGADMINSTRATION 551,368 27,745 17,339 62.5% 3.1% 4015 INSPECTION SERVICES 544,957 28,889 32,250 111.6% 5.9% 4020 DEVELOPMENT REGULATION 216,174 14,021 5,135 36.6% 2.4% TOTAL DEVELOPMENT SRF 1,312,499 70,655 54,724 77.5% 4.2% I fs0898.xls \EXPEND. Page 8 1/4/99 CITY OF SARATOGA ONE MONTH ENDED JULY 31, 1998 PERCENT OF YEAR ELAPSED 8.33% EXPENDITURES FISCAL YEAR 1998 -99 YEAR-TO-DATE i PERCENTAGES F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 7/31/98 7/31/98 7/31/98 REVISED D T M TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET 260 ENVIRNMNTAL PRG SRF 5005 INTEGRATED WASTE MGMT 151,526 11,540 7,605 65.9% 5.0% 5015 STORM WATER MANAGEMENT 329,454 14,261 9,481 66.5% 2.9% TOTAL ENVIRNMNTAL PRG SR 480,980 25,801 17,086 66.2% 3.6% 270 HOUSING &COMM DEV SRF 388,419 31,464 27,371 87.0% 7.0% 290 RECREATION SRF 6005 RECREATION /TEEN SERVICES 756,332 44,901 70,643 157.3% 9.3% 6010 RECREATION /TEEN SERVICES 160,462 6,489 4,541 70.0% 2.8% TOTAL RECREATION SERVICES 916,794 51,390 75,184 429.6% 34.7% 292 FACILITY OPS SRF 236,614 4,687 6,030 128.6% 2.5% 293 THEATER TCK SRCHG SRF 125,080 7,276 813 11.2% 0.6% 310 9010 40 PARK DEVELOPMENT 567,000 0.0% 400 8015 70 LIBRARY BONDS DEBT SVC 94,093 0.0% 420 8020 70 LEONARD ROAD DEBT SVC 12,263 335 331 98.8% 2.7% 700 9010 40 QUARRY CREEK PROJ ADM 2,500 0.0% 710 1040 00 HERITAGE PRSRVTN TRST FND 720 1040 00 C.A. TV TRUST FUND 730 8005 70 PARKING DIST #2 DEBT SVC 11,538 0.0% 740 8010 70 PARKING DIST #3 DEBT SVC 168,225 0.0% 990 1040 00 SARATOGA PUBL FIN AGNCY 80 SUMMARY TOTAL EXPENDITURES 12,066,076 742,014 596,541 1 80.4% 4.9% I fs0798.xls \EXPEND. Page 9 1/4/99 'i CITY OF SARATOGA Cash and Investment Report Balance as of July 31,1998 Anticipated Acquisition FDR* Book Market Par Maturity Monthly Type Institution Date Rating Value Value Value Yeild Date Term Earnings Unrestricted Cash Investments: Cash: DD Comerica Bank Savings N/A AAA $1,068,670 $1,068,670 $1,068,670 2.500% Revolving 1 2,226 CK Comerica Bank General N/A AAA 56,752 56,752 56,752 0.000% Revolving 1 N/A CK Comerica Bank Petty Cash N/A AAA 959 959 959 0.000% Revolving 1 N/A Subtotal Cash 1,126,381 a 1,126,381 1,126,381 2.372% 1 2,226 L.A.I.F. Investments: MF L.A.I.F. N/A N/A 5,704,166 b 5,727,001 5,704,166 5.652% Revolving 90 26,867 CD First Republic Thrift Loan 02/07/97 AAA 95,000 95,000 95,000 6.000% 08/06/98 546 475 CD Saratoga National Bank 07/03/97 AAA 500,000 500,000 500,000 5.900% 07/03/99 365 2,458 CD Heritage Bank of Commerce 10/14/97 AAA 500,000 500,000 500,000 6.000% 10/14/98 365 2,500 Subtotal CDs 1,095,000 1,095,000 1,095,000 5.954% 638 5,433 TN US TN State Street Custody 03/12/98 AGY 995,557 994,105 995,000 5.570% 03/09/99 362 4,621 MF Govt Cash Reserve Fund N/A AAA 2,588 2,588 2,588 4.900% Revolving 1 11 Subtotal L.A.I.F. Investments 7,794,723 7,816,106 7,794,166 5.668% 545 36,921 Subtotal Unrestricted Cash Investments 8,921,104 8,942,486 8,920,547 5.253% 273 39,147 Restricted Cash Investments: SV Saratoga National Bank CDBG N/A AAA 105,947 105,947 105,947 3.040% Revolving 1 268 CK Saratoga National Bank CDBG N/A AAA 8 8 8 0.000% Revolving 1 N/A CK Wells Fargo Bank CDBG N/A AAA 21,470 21,470 21,470 0.000% Revolving 1 N/A CK Wells Fargo Bank CDBG N/A AAA 10,372 10,372 10,372 0.000% Revolving 1 N/A SV Comerica Bank Quarry Creek Trust N/A AAA 24,712 24,712 24,712 2.000% Revolving 1 41 Subtotal Restricted Cash Investments 162,509 162,509 162,509 0.191% 1 310 Total ota Cash and Investments 9 ;3'61 `i <;::?r: :;y;; z`:zz i 3 3..... �9., t0A, 9JG..... ......5!r ztv.Yidd:... d9,4raT:. Benchmark Yield Comparison 3 Month Treasury 5.040 %1 6 Month Treasury 5.220 %I Schedule of Maturities: Reserve Analysis: General Fund Reserve requirement adopted 6/25/97: $2,000,000 Immediate $6,993,056 General Fund Balance as of 7/31/98 E 1{}�q j FY 1998 -1999 $1,590,557 FY 1999 -2000 500,000 Pooled Cash Investments available for current expenses in all funds: $8,421,104 Total $9,083,613 (Includes unrestricted funds maturing within the current fiscal year) Maturity General Fund Loans Receivable: Principal Rate Date Term Hakone Foundation $243,785 6.500% 03/01/2004 3,650 NOTES: FDR The Financial Directory rating is based on computer analysis of prime financials reported quarterly by the institutions to the Federal Reserve Board and the Federal Home Loan Bank Board. Ratings based on information released July 1998. *Market values for U.S. Treasury Notes provided by State Street Bank and Trust Company. This loan is noted for memorandum purposes only. The loan is a mortized per the agreement with the Hakone Foundation. No payments are received. T h u s report reflects Pdi T upestments and Restricted Cash whrch"are available resourc to o erations as seiv rce and da rtal;i mvemen kfit }thei�3n si liearin Y 7" and asse (not es receiva are li sted ab y„gep,p sprym eserve fun h eld by: uu s4c slare r estricted p i1#1.1pre covenants`and h ave beett exclude frot t i u s e pprt :a 1 1 `huffs a 1 t nvetrnnent Code Section ra t h e 0 s, in vestment portfolio is `:tu c ompliance wrth the adopted mvesim policy and rer i adequat resou to meet antics ated aol ex enditure re ui ents.forthe next six months e a€ �y f c, w,,,u,,,,, r r Su miffed by: Approved by: 12/28/98 o1report\l rbew (Unaudited Results) CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% FUND BALANCE UNAUDITED BALANCE ADJUSTMENTS YEAR TO DATE BALANCE FUND FUND DESCRIPTION JULY 1,1998 TRANSFERS REVENUES EXPENDITURES AUGUST 31, 1998 001 GENERAL FUND 5,853,539 (47,987) 745,760 851,049 5,700,263 SPECIAL REVENUE FUNDS: 100 COPS SUP. LAW ENFORCEMENT 17,488 17,488 110 TRAFFIC SAFETY SRF 4,313 4,313 150 STREETS &ROADS SRF 28,999 51,271 80,270 170 HILLSIDE REPAIR SRF 2,517 2,517 180 LANDSCAPE /LGTNG SRF 84,008 (3,848) 17,966 62,194 250 DEVELOPMENT SRF 274,135 336,404 110,767 499,772 260 ENVIRNMNTAL PRG SRF 76,943 43,148 42,843 77,248 270 HOUSING &COMM DEV SRF 68,403 62,974 31,923 99,454 290 RECREATION SRF 16,168 109,174 125,342 292 FACILITY OPS SRF 28,216 9,343 18,873 710 HERITAGE PRSRVTN TRST FND 5,977 5,977 TOTAL SPECIAL REV. FUNDS 526,954 45,167 634,169 418,454 787,836 CAPITAL PROJECT FUNDS: 160 TRANS DEV ACT SRF 2,820 2,820 293 THEATER TCK SRCHG SRF 10,912 8,040 1,243 17,709 310 PARK DEVELOPMENT 2,219,278 18,630 2,237,908 TOTAL CAPITAL PROJ. FUNDS 2,230,190 2,820 26,670 4,063 2,255,617 DEBT SERVICE FUNDS: 400 LIBRARY BONDS DEBT SVC 1,402 1,402 TOTAL DEBT SVC. FUNDS 1,402 1,402 AGENCY FUNDS: 420 LEONARD ROAD DEBT SVC 8,706 (8,706) 700 QUARRY CREEK PROJ ADM 24,715 24,715 720 C.A. TV TRUST FUND 75,968 75,968 730 PARKING DIST #2 DEBT SVC 12,160 12,160 740 PARKING DIST #3 DEBT SVC 1,782 134,100 (132,318) 800 DEPOSIT AGENCY FUND 409,008 409,008 990 SARATOGA PUBL FIN AGNCY 252,913 252,913 TOTAL AGENCY FUNDS 776,546 142,806 633,740 TOTAL 9,388,631 1,406,599 1,416,372 9,378,858 1 fs0898.xls\RECAP Page 1 1/4/99 f 'e CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 8/31/98 8/31/98 8/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECAP 001 GENERAL FUND 6,155,625 740,828 745,760 100.7% 12.1% 100 COPS -SLESF SP REV FD 71,000 0.0% 110 TRAFFIC SAFETY SRF 32,938 5,490 4,313 78.6% 13.1% 150 STREETS ROADS SRF 721,281 60,982 51,271 84.1% 7.1% 160 TRANSPORT DEVELOP ACT SRF 99,676 0.0% 170 HILLSIDE REPAIR SRF 5,160 2,580 2,517 97.6% 48.8% 180 LANDSCAPE /LGTNG SRF 128,975 (3,833) (3,848) 100.4% -3.0% 250 DEVELOPMENT SRF 1,240,700 206,783 336,404 162.7% 27.1% 260 ENVIRNMNTAL PRG SRF 709,291 87,882 43,148 49.1% 6.1% 270 HOUSING &COMM DEV SRF 372,013 433 62,974 14532.5% 16.9% 290 RECREATION SRF 589,700 94,617 109,174 115.4% 18.5% 292 FACILITY OPS SRF 134,000 22,333 28,216 126.3% 21.1% 293 THEATER TCK SRCHG SRF 21,500 3,583 8,040 224.4% 37.4% 310 PARK DVLPMNT CAP PRJ FND 143,520 23,920 18,630 77.9% 13.0% 400 LIBRARY BOND DEBT SRV FND 94,106 0.0% 420 LEONARD RD DEBT SER FUND 12,263 0.0% 700 QUARRY CREEK TRUST FUND 350 0.0% 710 HERITAGE PRSRVTN TRST FND 720 CA TV TRUST FUND 730 PRK DST #2 DBT SR/AGNCY FD 11,538 0.0% 740 PRK DST #3 DBT SR/AGNCY FD 168,225 0.0% 800 DEPOSITS AGENCY FUND 990 SARATOGA PFA AGENCY FUND 10,711,861 1,245,598 1,406,599 112.9% 13.1% 1 1 fs0898.xls\REVENUE Page 2 1/4/99 CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 8/31/98 8/31/98 8/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET GENERAL FUND 001 PROP TAX SECURED 1,340,000 4,000 3,848 96.2% 0.3% 1 TEA ALLOCATION 1,340,000 4,000 3,848 96.2% 0.3% SALES TAX 1% 962,964 160,494 152,600 95.1% 15.8% SALES TAX PROP 172 72,036 6,003 7,642 127.3% 10.6% 1,035,000 166,497 160,242 96.2% 15.5% TRANSFER TAX 286,000 23,833 27,928 117.2% 9.8% CONSTRUCTION TAX 375,000 62,500 84,938 135.9% 22.7% TRANS OCCUP TAX 257,250 21,438 10,638 49.6% 4.1% FRANCHISE FEES FRANCHISE PG &E 207,315 17,276 0.0% 0.0% FRANCHISE TCI 160,680 13,390 0.0% 0.0% FRANCHISE SJ WATER 92,731 7,728 0.0% 0.0% FRANCHISE GREEN VALLEY 283,000 23,583 24,783 105.1% 8.8% 743,726 61,977 24,783 40.0% 3.3% BUSINESS LICENSES 274,050 45,675 35,797 78.4% 13.1% MOTOR VEHICLE LIC 1,173,000 195,500 238,338 121.9% 20.3% OFF HIGHWAY MV FEE 170 170 318 187.1% 187.1% HOPTR 16,000 0.0% 1 DISASTER RECOVERY 1,189,170 195,670 238,656 122.0% 20.1% REFUNDS REIMB. 492,749 82,125 156,375 190.4% 31.7% FINES -FALSE ALARM 25,000 4,167 10,575 253.8% 42.3% FORFEITURES 40,000 6,667 6,108 91.6% 15.3% INTEREST 250,000 41,667 13,800 33.1% 5.5% RENTALS -CELL PHONE 44,000 7,333 2,190 29.9% 5.0% CONTRIB/DONATIONS SALE OF ASSETS 5,000 833 0.0% 0.0% MISC. 10,000 1,667 (39,763) 2385.8% 397.6% UNSPEC REV REDUCT. (300,000) 0.0% ADMIN. REIM. ANIMAL LICENSES 13,680 2,280 0.0% 0.0% FUEL SALES 15,000 2,500 0.0% 0.0% GROUND MAINT 5,000 833 750 90.0% 15.0% PERMIT ENCRMT. 55,000 9,167 8,895 97.0% 16.2% TOTAL GENERAL FUND 6,155,625 740,828 745,760 100.7% 12.1% COPS -SLESF SP REV FD 100 SUPPL LAW ENFORCE 71,000 0.0% TRAFFIC SAFETY SRF 110 REFUNDS REIMB. CROSSING GUARD MATCH 2,938 490 0.0% 0.0% FINES- VEHICLE CODE 30,000 5,000 4,313 86.3% 14.4% TOTAL TRAFFIC SAFETY SRF 32,938 5,490 4,313 78.6% 13.1% fs0898.xls\REVENUE Page 3 1/4/99 CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 8/31/98 8/31/98 8/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET STREETS ROADS SRF 150 REFUNDS REIMB. 31,500 5,250 0.0% 0.0% MISC. ST HIGHWAY USER 2107.5 6,000 6,000 6,000 100.0% 100.0% ST HIGHWAY USER 2106 149,051 12,421 13,017 104.8% 8.7% ST HIGHWAY USER 2107 260,188 21,682 16,199 74.7% 6.2% ST FHWA REIMB. 87,000 0.0% ST 2105 S &H CODE 187,542 15,629 16,055 102.7% 8.6% TOTAL ST &RDS SRF 721,281 60,982 51,271 84.1% 7.1% TRANSPORT DEVELOP ACT SRF 160 TOTAL TDA 99,676 0.0% HILLSIDE REPAIR SRF 170 REFUNDS REIMB. HILLSIDE STREET REPAIR 5,160 2,580 2,517 97.6% 48.8% TOTAL HILLSIDE REPAIR SRF 5,160 2,580 2,517 97.6% 48.8% LANDSCAPE /LGTNG SRF 180 PROP. TAX 70,355 (4,000) (3,848) 96.2% -5.5% CAP IMPR (PARK DIST) 57,620 0.0% INTEREST 1,000 167 0.0% 0.0% TOTAL LANDSCAPE /LGTNG SRF 128,975 (3,833) (3,848) 100.4% -3.0% DEVELOPMENT SRF 250 GEOLOGY REVIEW FEES 52,500 8,750 8,935 102.1% 17.0% ENGINEERING FEES 54,000 9,000 78,882 876.5% 146.1% PLANNING FEES 320,000 53,333 39,115 73.3% 12.2% ARBORIST FEE 50,000 8,333 1,627 19.5% 3.3% MAP/PUB /OTHER SALES 200 33 0.0% 0.0% DOCUMENT STRG FEES 7,000 1,167 2,150 184.3% 30.7% PERMITS- BUILDING 725,000 120,833 189,482. 156.8% 26.1% PERMITS GRADING 32,000 5,333 16,213 304.0% 50.7% TOTAL DEVELOPMENT SRF 1,240,700 206,783 336,404 162.7% 27.1% ENVIRNMNTAL PRG SRF 260 CLEAN AIR GRANT 162,000 0.0% ST REFUSE SURCHG AB939 20,000 0.0% ENVIRONMENTAL FEES 527,291 87,882 43,148 49.1% 8.2% TOTAL ENVIRON PRG SRF 709,291 87,882 43,148 49.1% 6.1% HOUSING &COMM DEV SRF 270 HCD /CDBG /SHARP GRANTS 369,413 8 100 0.0% INTEREST 2,600 433 524 120.9% 20.2% SHARP LOAN REPAYMENT 62,442 100 TOTAL HOUSING /COMM DEV SRF 372,013 433 62,974 14532.5% 16.9% fs0898.xls\REVENUE Page 4 1/4/99 i CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 8/31/98 8/31/98 8/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECREATION SRF 290 SPORTS LEAGUE FEES 44,000 3,667 1,444 39.4% 3.3% CAMP FEES 96,000 16,000 12,921 80.8% 13.5% EXCURSION FEES 82,500 13,750 27,283 198.4% 33.1% CLASS /SPECIAL EVENT 324,000 54,000 66,872 123.8% 20.6% SNACK BAR SALES 1,200 200 0.0% 0.0% REDWOOD SPORTS PRGM. 28,000 4,667 0.0% 0.0% TEEN SERVICES 13,000 2,167 304 14.0% 2.3% SNACK BAR SALES 1,000 167 0.0% 0.0% WARNER HUTTON HOUSE 350 100 TOTAL RECREATION SRF 589,700 94,617 109,174 115.4% 18.5% FACILITY OPS SRF 292 BUILDING RENT 125,000 20,833 26,809 128.7% 21.4% PARKS RENT 9,000 1,500 1,407 93.8% 15.6% TOTAL FACILITY OPS SRF 134,000 22,333 28,216 126.3% 21.1% THEATER TCK SRCHG SRF 293 THEATER TCK SRCHG 21,500 3,583 8,040 224.4% 37.4% PARK DVLPMNT CAP PRJ FND 310 PARK DEVELOPMENT 143,520 23,920 18,630 77.9% 13.0% LIBRARY BOND DEBT SRV FND 400 PRINCIPAL 75,000 0.0% INTEREST 18,906 0.0% OTHER 200 0.0% TOTAL LIBRARY BOND DEBT 94,106 0.0% LEONARD RD DEBT SER FUND 420 CAPITAL IMPR (PARK DIST) 12,263 0.0% QUARRY CREEK TRUST FUND 700 INTEREST 350 0.0% HERITAGE PRSRVTN TRST FND 710 INTEREST CA TV TRUST FUND 720 DEPOSITS fs0898.xls\REVENUE Page 5 1/4/99 CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 8/31/98 8/31/98 8/31/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET PRK DST #2 DBT SR/AGNCY FD 730 SERVICES (LLA DISTRICTS) 11,538 0.0% PRK DST #3 DBT SR/AGNCY FD 740 SERVICES (LLA DISTRICTS) 168,225 0.0% DEPOSITS AGENCY FUND 800 DEPOSITS SARATOGA PFA AGENCY FUND 990 BOND AMORTIZATION GRAND TOTAL 10,711,861 1,245,598 1,406,599 112.9% 13.1% fs0898.xls\REVENUE Page 6 1/4/99 s CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% EXPENDITURES FISCAL YEAR 1998 -99 1 YEAR -TO -DATE PERCENTAGES F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 8/31/98 8/31/98 8/31/98 REVISED D T M TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECAP BY FUND 001 GENERAL FUND 4,283,616 980,042 851,049 86.8% 19.9% 100 COPS SUP. LAW ENFORCEMENT 72,944 0.0% 110 TRAFFIC SAFETY SRF 15,413 0.0% 150 STREETS &ROADS SRF 3,130,636 118,695 80,270 67.6% 2.6% 160 TRANS DEV ACT SRF 98,103 3,000 2,820 94.0% 2.9% 170 HILLSIDE REPAIR SRF 1,000 0.0% 180 LANDSCAPE /LGTNG SRF 148,359 24,728 17,966 72.7% 12.1% 250 DEVELOPMENT SRF 1,312,499 134,213 110,767 82.5% 8.4% 260 ENVIRNMNTAL PRG SRF 480,980 41,419 42,843 103.4% 8.9% 270 HOUSING &COMM DEV SRF 388,419 28,069 31,923 E 113.7% 8.2% 290 RECREATION SRF 916,794 51,390 125,342 243.9% 13.7% 292 FACILITY OPS SRF 236,614 9,476 9,343: 98.6% 3.9% 293 THEATER TCK SRCHG SRF 125,080 2,172 1,243 57.2% 1.0% 310 PARK DEVELOPMENT 567,000 0.0% 400 LIBRARY BONDS DEBT SVC 94,093 0.0% 420 LEONARD ROAD DEBT SVC 12,263 8,700 8,706E 100.1% 71.0% 700 QUARRY CREEK PROJ ADM 2,500 0.0% 710 HERITAGE PRSRVTN TRST FND 720 C.A. TV TRUST FUND 730 PARKING DIST #2 DEBT SVC 11,538 0.0% 740 PARKING DIST #3 DEBT SVC 168,225 134,716 134,100 99.5% 79.7% 800 DEPOSIT AGENCY FUND 990 SARATOGA PUBL FIN AGNCY I 12,066,076 1,536,620 1,416,372 92.2% 11.7% e I I fs0898.xls \EXPEND. Page 7 1/4/99 CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES i F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 8/31/98 8/31/98 8/31/98 REVISED D T M TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET 001 GENERAL FUND 1005 CITY COUNCIL 6,079 11,440: 188.2% 1010 50 CONTINGENCY 200,000 0.0% 1015 CITY COMMISSIONS 10,451 245 2.3% 1020 CITY MANAGER'S OFFICE 38,033 11,318. 29.8% 1025 CITY ATTORNEY 54,000 119,000 99,940 84.0% 185.1% 1030 CITY CLERK 9,221 9,206 99.8% 1035 EQUIPMENT OPERATIONS 122,484 113,127 92.4% 1040 FINANCIAL MANAGEMENT 49,485 32,993 66.7% 1045 HUMAN RESOURCES 25,411 23,333 91.8% 1050 GENERAL SERVICES 18,191 21,893 120.4% 1060 FACILITIES MAINTENANCE 48,506 47,342 97.6% 1065 MANAGEMENT INFORMATION SYS i 14,890 11,349 76.2% 2005 EMERGENCY PREPAREDNESS 28,901 4,816 201: 4.2% 0.7% 2010 CODE ENFORCEMENT 123,109 18,858 8,296 44.0% 6.7% 2015 POLICE SERVICES 2,594,707 432,450 390,840 90.4% 15.1% 2025 ANIMAL CONTROL 16,458 2,744 2,503 91.2% 15.2% 3030 PARKS /OPEN SPACE 800,843 50,454 52,325 103.7% 6.5% 3035 GENERAL ENGINEERING 244,150 40,528 14,896 36.8% 6.1% 4005 ADVANCED PLANNING 94,664 7,098 5,639 79.4% 6.0% 7005 SENIOR SERVICES 54,689 0. 7010 COMMUNITY SUPPORT 72,095 12,018 (5,837) 48.6% 8.1% 9010 40 CAPITAL PROJECTS TOTAL GENERAL FUND 4,283,616 980,042 851,049 86.8% 19.9% 100 COPS SUP. LAW ENFORCEMENT 72,944 0.0% 110 TRAFFIC SAFETY SRF 15,413 i 0.0% 150 STREETS &ROADS SRF 3005 STREET MAINTENANCE 2,091,156 44,468 51,199 115.1% 2.4% 3010 SIDEWALKS AND TRAILS 77,988 7,986 3,910 49.0% 5.0% 3015 TRAFFIC CONTROL 222,275 29,550 13,771 46.6% 6.2% 3020 FLOOD AND STORM DRAIN CONTR 108,471 12,976 4,369 33.7% 4.0% 3025 MEDIANS AND PARKWAYS 123,754 16,286 4,887 30.0% 3.9% 5010 CONGESTION MANAGEMENT 184,642 2,670 2,134 79.9% 1.2% 9015 QUITO ROAD BRIDGE CAP RPOJ 322,350 0.0% TOTAL STREETS &ROADS SRF 3,130,636 118,695 80,270 67.6% 2.6% 160 40 TRANS DEV ACT SRF 98,103 3,000 2,820 94.0% 2.9% 170 40 HILLSIDE REPAIR SRF 1,000 0.0% i 180 LANDSCAPE /LGTNG SRF 148,359 24,728 17,966 72.7% 12.1% 250 DEVELOPMENT SRF 4010 ZONINGADMINSTRATION 551,368 55,134 37,075 67.2% 6.7% 4015 INSPECTION SERVICES 544,957 56,018 58,996 105.3% 10.8% 4020 DEVELOPMENT REGULATION 216,174 28,044 14,696 52.4% 6.8% TOTAL DEVELOPMENT SRF 1,312,499 134,213 110,767: 82.5% 8.4% I fs0898.xls \EXPEND. Page 8 1/4/99 CITY OF SARATOGA TWO MONTHS ENDED AUGUST 31, 1998 PERCENT OF YEAR ELAPSED 16.67% EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 8/31/98 8/31/98 8/31/98 REVISED D T M TITLE BUDGET (if diff erent) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET 260 ENVIRNMNTAL PRG SRF 5005 INTEGRATED WASTE MGMT 151,526 25,256 24,931 98.7% 16.5% 5015 STORM WATER MANAGEMENT 329,454 32,922 17,912 54.4% 5.4% TOTAL ENVIRNMNTAL PRG SR 480,980 41,419 42,843: 103.4% 8.9% 270 HOUSING &COMM DEV SRF 7015 HCDA ADMINISTRATION 338,419 19,736 23,809: 120.6% 7.0% 9010 40 ADA IMPROVEMENTS CAP PROJ 50,000 8,333 8,114: 97.4% 16.2% 270 HOUSING &COMM DEV SRF 388,419 28,069 31,923 113.7% 8.2% 290 RECREATION SRF 6005 RECREATION/TEEN SERVICES 756,332 126,685 117,358 92.6% 15.5% 6010 RECREATION/TEEN SERVICES 160,462 13,322 7,984 59.9% 5.0% TOTAL RECREATION SERVICES 916,794 51,390 125,342 429.6% 34.7% 292 FACILITY OPS SRI? 236,614 9,476 9,343 98.6% 3.9% 293 THEATER TCK SRCHG SRF 125,080 2,172 1,243 57.2% 1.0% 310 9010 40 PARK DEVELOPMENT 567,000 0.0% 400 8015 70 LIBRARY BONDS DEBT SVC 94,093 0.0% 420 8020 70 LEONARD ROAD DEBT SVC 12,263 8,700 8,706 100.1% 71.0% 700 9010 40 QUARRY CREEK PROJ ADM 2,500 0.0% 710 1040 00 HERITAGE PRSRVTN TRST FND 720 1040 00 C.A. TV TRUST FUND 730 8005 70 PARKING DIST #2 DEBT SVC 11,538 0.0% 740 8010 70 PARKING DIST #3 DEBT SVC 168,225 134,716 134,100 99.5% 79.7% 990 1040 00 SARATOGA PUBL FIN AGNCY 80 SUMMARY TOTAL EXPENDITURES 12,066,076 1,536,620 1,416,372 92.2% 11.7% fs0898.xls \EXPEND. Page 9 1/4/99 CITY OF SARATOGA Cash and Investment Report Balance as of August 31, 1998 Anticipated Acquisition FDR* Book Market Par Maturity Monthly Type Institution Date Rating Value Value Value Yeild Date Term Earnings Unrestricted Cash Investments: Cash: DD ComericaBank Savings N/A AAA $812,397 $812,397 $812,397 2.500% Revolving I 1,692 CK Comerica Bank General N/A AAA 379,910 379,910 379,910 0.000% Revolving 1 N/A CK Comerica Bank Petty Cash N/A AAA 959 959 959 0.000% Revolving 1 N/A Subtotal Cash 1,193,266 a 1,193,266 1,193,266 1.702% 1 1,692 L.A.LF. Investments: MF L.A.I.F. N/A N/A 5,704,166 b 5,734,532 5,704,166 5.652% Revolving 90 26,867 CD Saratoga National Bank 07/03/97 AAA 500,000 500,000 500,000 5.900% 07/03/99 365 2,458 CD Heritage Bank of Commerce 10/14/97 AAA 500,000 500,000 500,000 6.000% 10/14/98 365 2,500 Subtotal CDs 1,000,000 1,000,000 1,000,000 5.950% 730 4,958 TN US TN State Street Custody 03/12/98 AGY 995,557 995,896 995,000 5.570% 03/09/99 362 4,621 MF Govt Cash Reserve Fund N/A AAA 2,588 2,588 2,588 4.900% Revolving 1 11 Subtotal L.A.I.F. Investments 7,699,723 7,730,428 7,699,166 5.658% 591 36,446 Subtotal Unrestricted Cash Investments 8,892,989 8,923,694 8,892,432 5.129% 296 38,138 Restricted Cash Investments: SV Saratoga National Bank -CDBG N/A AAA 152,999 152,999 152,999 3.040% Revolving 1 388 CK Wells Fargo Bank CDBG N/A AAA 21,470 21,470 21,470 0.000% Revolving 1 N/A CK Wells Fargo Bank CDBG N/A AAA 10,372 10,372 10,372 0.000% Revolving 1 N/A SV Comerica Bank Quarry Creek Trust N/A AAA 24,712 24,712 24,712 2.000% Revolving 1 41 Subtotal Restricted Cash Investments 209,554 209,554 209,554 0.205% 1 429 Total a h and In C s a d vestments ,1. Z; S43 ...........S0,t3si4AB 591: EtE98G'::5+ 0O• z>:: A4: Yaild`<>:` >1:0:«3 >3 »St3s3;56.t: I Benchmark Yield Comparison 3 Month Treasury 4.950% I 6 Month Treasury 5.130% Schedule of Maturities: Reserve Analysis: General Fund Reserve requirement adopted 6/25/97: $2,000,000 Immediate $7,106,986 General Fund Balance as of 8/31/98 if)TIgYalOK I FY 1998 -1999 $1,495,557 FY 1999 -2000 500,000 Pooled Cash Investments available for current expenses in all funds: $8,392,989 Total $9,102,543 (Includes unrestricted funds maturing within the current fiscal year) Maturity General Fund Loans Receivable: Principal Rate Date Term Hakone Foundation $243,785 6.500% 03/01/2004 3,650 NOTES: FDR The Financial Directory rating is based on computer analysis of prime financials reported quarterly by the institutions to the Federal Reserve Board and the Federal Home Loan Bank Board. Ratings based on information released July 1998. *Market values for U.S. Treasury Notes provided by State Street Bank and Trust Company. This loan is noted for memorandum purposes only, The loan is amortized per the agreement with the Hakone Foundation. No payments are received. This report' reflects Paaled Cash =lnvestmentts and Re Cash :winch are avatl�able eoueto fundsopeerations `debs and capital improvements. Other inre st bearing assets notes r ep 'ece are listed ab ;D elft serv res erve °Funds he ld by kus ees a re resrncted ursu pantxo indenture c c venants and h from thi or a !Pursuant to,GovemmentCode S ection 53646, the•City's i portfolio i n compliance, with theladopted investment'' alic and are **fake to meet `4 P Y q anitcipatedtp 1 expenditure re wterri6ts for Ille next sr mbntl EE, aE mµ ;l gay 1 l S.'. tte..y: Approved by: :�repori \(mmyr)repo 1/4/99 o (Unaudited Results) 1 CITY OF SARATOGA THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% FUND BALANCE UNAUDITED BALANCE ADJUSTMENTS YEAR TO DATE BALANCE FUND FUND DESCRIPTION JULY 1, 1998 TRANSFERS REVENUES EXPENDITURES SEPTEMBER 30, 1998 001 GENERAL FUND 5,853,539 (15,331) 1,203,365 1,280,863 5,760,710 SPECIAL REVENUE FUNDS: 100 COPS SUP. LAW ENFORCEMENT 17,488 70,145 87,633 110 TRAFFIC SAFETY SRF 8,457 8,457 150 STREETS &ROADS SRF 157,772 136,125 21,647 170 HILLSIDE REPAIR SRF 2,517 2,517 180 LANDSCAPE /LGTNG SRF 84,008 (3,663) 22,893 57,452 250 DEVELOPMENT SRF 274,135 470,686 174,697 570,124 260 ENVIRNMNTAL PRG SRF 76,943 68,266 90,551 54,658 270 HOUSING &COMM DEV SRF 68,403 64,526 72,192 60,737 290 RECREATION SRF 12,511 143,837 156,348 292 FACILITY OPS SRF 36,380 15,530 20,850 710 HERITAGE PRSRVTN TRST FND 5,977 5,977 TOTAL SPECIAL REV. FUNDS 526,954 12,511 1,018,923 668,336 890,052 CAPITAL PROJECT FUNDS: 160 TRANS DEV ACT SRF 2,820 2,820 293 THEATER TCK SRCHG SRF 10,912 8,040 2,089 16,863 310 PARK DEVELOPMENT 2,219,278 18,630 2,237,908 TOTAL CAPITAL PROJ. FUNDS 2,230,190 2,820 26,670 4,909 2,254,771 DEBT SERVICE FUNDS: 400 LIBRARY BONDS DEBT SVC 1,402 1,402 TOTAL DEBT SVC. FUNDS 1,402 1,402 AGENCY FUNDS: 420 LEONARD ROAD DEBT SVC 8,706 (8,706) 700 QUARRY CREEK PROJ ADM 24,715 125 24,840 720. C.A. TV TRUST FUND 75,968 75,968 730 PARKING DIST #2 DEBT SVC 12,160 12,160 740 PARKING DIST #3 DEBT SVC 1,782 134,100 (132,318) 800 DEPOSIT AGENCY FUND 409,008 409,008 990 SARATOGA PUBL FIN AGNCY 252,913 252,913 TOTAL AGENCY FUNDS 776,546 125 142,806 633,865 TOTAL 9,388,631 2,249,083 2,096,914 9,540,800 fs0998.xls\RECAP Page 1 1/4/99 'i CITY OF SARATOGA THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 9/30/98 9/30/98 9/30/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECAP 001 GENERAL FUND 6,155,625 1,115,775 1,203,365 107.9% 19.5% 100 COPS -SLESF SP REV FD 71,000 71,000 70,145 98.8% 98.8% 110 TRAFFIC SAFETY SRF 32,938 10,438 8,457 81.0% 25.7% 150 STREETS ROADS SRF 721,281 163,070 157,772 96.8% 21.9% 160 TRANSPORT DEVELOP ACT SRF 99,676 0.0% 170 HILLSIDE REPAIR SRF 5,160 2,580 2,517 97.6% 48.8% 180 LANDSCAPE /LGTNG SRF 128,975 (3,750) (3,663) 97.7% -2.8% 250 DEVELOPMENT SRF 1,240,700 310,175 470,686 151.7% 37.9% 260 ENVIRNMNTAL PRG SRF 709,291 131,823 68,266 51.8% 9.6% 270 HOUSING &COMM DEV SRF 372,013 650 64,526 9927.1% 17.3% 290 RECREATION SRF 589,700 132,342 143,837 108.7% 24.4% 292 FACILITY OPS SRF 134,000 33,500 36,380 108.6% 27.1% 293 THEATER TCK SRCHG SRF 21,500 5,375 8,040 149.6% 37.4% 310 PARK DVLPMNT CAP PRJ FND 143,520 35,880 18,630 51.9% 13.0% 400 LIBRARY BOND DEBT SRV FND 94,106 0.0% 420 LEONARD RD DEBT SER FUND 12,263 0.0% 700 QUARRY CREEK TRUST FUND 350 88 125 142.9% 35.7% 710 HERITAGE PRSRVTN TRST FND 720 CA TV TRUST FUND 730 PRK DST #2 DBT SR/AGNCY FD 11,538 0.0% 740 PRK DST #3 DBT SR/AGNCY FD 168,225 0.0% 800 DEPOSITS AGENCY FUND 990 SARATOGA PFA AGENCY FUND 10,711,861 2,008,945 2,249,083 112.0% 21.0% I I I fs0998.xls\REVENUE Page 2 1/4/99 4 s CITY OF SARATOGA THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 9/30/98 9/30/98 9/30/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET GENERAL FUND 001 PROP TAX SECURED 1,340,000 6,500 6,453 99.3% 0.5% TEA ALLOCATION 1,340,000 6,500 6,453 99.3% 0.5% SALES TAX 1% 962,964 240,741 265,076 110.1% 27.5% SALES TAX PROP 172 72,036 12,006 13,997 116.6% 19.4% 1,035,000 252,747 279,073 110.4% 27.0% TRANSFER TAX 286,000 47,667 47,802 100.3% 16.7% CONSTRUCTION TAX 375,000 93,750 114,355 122.0% 30.5% TRANS OCCUP TAX 257,250 42,875 28,223 65.8% 11.0% FRANCHISE FEES FRANCHISE PG &E 207,315 0.0% FRANCHISE TCI 160,680 26,780 14,200 53.0% 8.8% FRANCHISE SJ WATER 92,731 0.0% FRANCHISE GREEN VALLEY 283,000 47,167 35,635 75.6% 12.6% 743,726 73,947 49,835 67.4% 6.7% BUSINESS LICENSES 274,050 68,513 50,247 73.3% 18.3% MOTOR VEHICLE LIC 1,173,000 293,250 350,316 119.5% 29.9% OFF HIGHWAY MV FEE 170 170 318 187.1% 187.1% HOPTR 16,000 0.0% DISASTER RECOVERY 0 29.5% 1,189,170 293,420 350,634 119.5% 29.5 /o I REFUNDS REIMB. 492,749 123,187 185,058 150.2% 37.6% FINES -FALSE ALARM 25,000 6,250 13,800 220.8% 55.2% FORFEITURES 40,000 10,000 7,784 77.8% 19.5% I INTEREST 250,000 62,500 45,961 73.5% 18.4% RENTALS -CELL PHONE 44,000 11,000 3,312 30.1% 7.5% CONTRIB/DONATIONS SALE OF ASSETS 5,000 1,250 0.0% 0.0% MISC. 10,000 3,328 100 33.3% UNSPEC REV REDUCT. (300,000) 0.0% ADMIN. REIM. ANIMAL LICENSES 13,680 3,420 86 2.5% 0.6% FUEL SALES 15,000 3,750 2,334 62.2% 15.6% GROUND MAINT 5,000 1,250 1,250 100.0% 25.0% PERMIT- ENCRMT. 55,000 13,750 13,830 100.6% 25.1% TOTAL GENERAL FUND 6,155,625 1,115,775 1,203,365 107.9% 19.5% COPS -SLESF SP REV FD 100 SUPPL LAW ENFORCE 71,000 71,000 70,145 98.8% 98.8% TRAFFIC SAFETY SRF 110 REFUNDS REIMB. CROSSING GUARD MATCH 2,938 2,938 3,000 102.1% 102.1% FINES- VEHICLE CODE 30,000 7,500 5,457 72.8% 18.2% TOTAL TRAFFIC SAFETY SRF 32,938 10,438 8,457 81.0% 25.7% fs0998.xls\REVENUE Page 3 1/4/99 CITY OF SARATOGA I THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 9/30/98 9/30/98 9/30/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET STREETS ROADS SRF 150 REFUNDS REIMB. 31,500 7,875 843 10.7% 2.7% MISC. ST HIGHWAY USER 2107.5 6,000 6,000 6,000 100.0% 100.0% ST HIGHWAY USER 2106 149,051 37,263 39,661 106.4% 26.6% ST HIGHWAY USER 2107 260,188 65,047 61,426 94.4% 23.6% ST FHWA REIMB. 87,000 0.0% ST 2105 S &H CODE 187,542 46,886 49,842 106.3% 26.6% TOTAL ST &RDS SRF 721,281 163,070 157,772 96.8% 21.9% TRANSPORT DEVELOP ACT SRF 160 TOTAL TDA 99,676 0.0% HILLSIDE REPAIR SRF 170 REFUNDS REIMB. HILLSIDE STREET REPAIR 5,160 2,580 2,517 97.6% 48.8% TOTAL HILLSIDE REPAIR SRF 5,160 2,580 2,517 97.6% 48.8% LANDSCAPE /LGTNG SRF 180 PROP. TAX 70,355 (4,000) (3,663) 91.6% -5.2% CAP IMPR (PARK DIST) 57,620 0.0% INTEREST 1,000 250 0.0% 0.0% TOTAL LANDSCAPE/LGTNG SRF 128,975 (3,750) (3,663) 97.7% -2.8% DEVELOPMENT SRF 250 GEOLOGY REVIEW FEES 52,500 13,125 19,155 145.9% 36.5% ENGINEERING FEES 54,000 13,500 78,957 584.9% 146.2% PLANNING FEES 320,000 80,000 75,090 93.9% 23.5% ARBORIST FEE 50,000 12,500 6,845 54.8% 13.7% MAP /PUB /OTHER SALES 200 50 0.0% 0.0% DOCUMENT STRG FEES 7,000 1,750 3,700 211.4% 52.9% PERMITS BUILDING 725,000 181,250 261,594 144.3% 36.1% PERMITS GRADING 32,000 8,000 25,345 316.8% 79.2% TOTAL DEVELOPMENT SRF 1,240,700 310,175 470,686 151.7% 37.9% ENVIRNMNTAL PRG SRF 260 CLEAN AIR GRANT 162,000 0.0% ST REFUSE SURCHG AB939 20,000 0.0% ENVIRONMENTAL FEES 527,291 131,823 68,266 51.8% 12.9% TOTAL ENVIRON PRG SRF 709,291 131,823 68,266 51.8% 9.6% HOUSING &COMM DEV SRF 270 HCD /CDBG /SHARP GRANTS 369,413 8 100 0.0% INTEREST 2,600 650 825 126.9% 31.7% SHARP LOAN REPAYMENT 63,693 100 TOTAL HOUSING /COMM DEV SRF 372,013 650 64,526 9927.1% 17.3% fs0998.xls\REVENUE Page 4 1/4/99 CITY OF SARATOGA THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 9/30/98 9/30/98 9/30/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECREATION SRF 290 SPORTS LEAGUE FEES 44,000 7,333 4,234 57.7% 9.6% CAMP FEES 96,000 16,000 12,921 80.8% 13.5% EXCURSION FEES 82,500 20,625 28,991 140.6% 35.1% CLASS /SPECIAL EVENT 324,000 81,000 92,092 113.7% 28.4% SNACK BAR SALES 1,200 300 280 93.3% 23.3% REDWOOD SPORTS PRGM. 28,000 4,667 4,515 96.8% 16.1% TEEN SERVICES 13,000 2,167 304 14.0% 2.3% SNACK BAR SALES 1,000 250 150 60.0% 15.0% WARNER HUTTON HOUSE 350 100 TOTAL RECREATION SRF 589,700 132,342 143,837 108.7% 24.4% FACILITY OPS SRF 292 BUILDING RENT 125,000 31,250 34,469 110.3% 27.6% PARKS RENT 9,000 2,250 1,911 84.9% 21.2% TOTAL FACILITY OPS SRF 134,000 33,500 36,380 108.6% 27.1% THEATER TCK SRCHG SRF 293 THEATER TCK SRCHG 21,500 5,375 8,040 149.6% 3'7.4% PARK DVLPMNT CAP PRJ FND 310 PARK DEVELOPMENT 143,520 35,880 18,630 51.9% 13.0% LIBRARY BOND DEBT SRV FND 400 PRINCIPAL 75,000 0.0% INTEREST 18,906 0.0% OTHER 200 0.0% TOTAL LIBRARY BOND DEBT 94,106 0.0% LEONARD RD DEBT SER FUND 420 CAPITAL IMPR (PARK DIST) 12,263 0.0% QUARRY CREEK TRUST FUND 700 INTEREST 350 88 125 142.9% 35.7% HERITAGE PRSRVTN TRST FND 710 INTEREST CA TV TRUST FUND 720 DEPOSITS fs0998.xls\REVENUE Page 5 1/4/99 r ca CITY OF SARATOGA THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENTAGES 1998 -99 1998 -99 (YTD) (ANNUAL) 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ ORIGINAL BUDGET ACTUAL 9/30/98 9/30/98 9/30/98 REVISED TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET PRK DST #2 DBT SR/AGNCY FD 730 SERVICES (LLA DISTRICTS) 11,538 0.0% PRK DST #3 DBT SR/AGNCY FD 740 SERVICES (LLA DISTRICTS) 168,225 0.0% DEPOSITS AGENCY FUND 800 DEPOSITS SARATOGA PFA AGENCY FUND 990 BOND AMORTIZATION GRAND TOTAL 10,711,861 2,008,945 2,249,083 112.0% 21.0% fs0998.xls\REVENUE Page 6 1/4/99 t 61, n CITY OF SARATOGA THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE r PERCENTAGES F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 9/30/98 9/30/98 1 9/30/98 REVISED D T M TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET RECAP BY FUND 001 GENERAL FUND 4,283,616 1,472,082 1,280,863 87.0% 29.9% 100 COPS SUP. LAW ENFORCEMENT 72,944 0.0% 110 TRAFFIC SAFETY SRF 15,413 0.0% 150 STREETS &ROADS SRF 3,130,636 193,817 136,125 70.2% 4.3% 160 TRANS DEV ACT SRF 98,103 3,000 2,820 94.0% 2.9% 170 HILLSIDE REPAIR SRF 1,000 0.0% 180 LANDSCAPE /LGTNG SRF 148,359 32,775 22,893 69.8% 15.4% 250 DEVELOPMENT SRF 1,312,499 193,819 174,697 90.1% 13.3% 260 ENVIRNMNTAL PRG SRF 480,980 67,467 90,551 134.2% 18.8% 270 HOUSING &COMM DEV SRF 388,419 39,389 72,192 183.3% 18.6% 290 RECREATION SRF 916,794 151,383 156,348 103.3% 17.1% 292 FACILITY OPS SRF 236,614 14,204 15,530 1 109.3% 6.6% 293 THEATER TCK SRCHG SRF 125,080 3,258 2,089 64.1% 1.7% 310 PARK DEVELOPMENT 567,000 0.0% 400 LIBRARY BONDS DEBT SVC 94,093 0.0% 420 LEONARD ROAD DEBT SVC 12,263 8,700 8,706 100.1% 71.0% 700 QUARRY CREEK PROJ ADM 2,500 0.0% 710 HERITAGE PRSRVTN TRST FND 720 C.A. TV TRUST FUND r 730 PARKING DIST #2 DEBT SVC 11,538 0.0% 740 PARKING DIST #3 DEBT SVC 168,225 134,716 134,100 99.5% 79.7% 800 DEPOSIT AGENCY FUND 990 SARATOGA PUBL FIN AGNCY 12,066,076 2,314,610 2,096,914 90.6% 17.4% I fs0998.xls \EXPEND. Page 7 1/4/99 b 4:'1 3 CITY OF SARATOGA THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% EXPENDITURES FISCAL YEAR 1998 -99 1 YEAR -TO -DATE PERCENTAGES F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 9/30/98 9/30/98 9/30/98 REVISED D T M TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET 001 GENERAL FUND 1005 CITY COUNCIL 9,119 13,375 146.7% 1010 50 CONTINGENCY 200,000 0.0% 1015 CITY COMMISSIONS 15,677 961 6.1% 1020 CITY MANAGER'S OFFICE 57,050 13,915 24.4% 1025 CITY ATTORNEY 54,000 133,500 114,471 85.7% 212.0% 1030 CITY CLERK 14,244 14,469 101.6% 1035 EQUIPMENT OPERATIONS 128,300 161,347 125.8% 1040 FINANCIAL MANAGEMENT 90,620 53,225 58.7% 1045 HUMAN RESOURCES 38,117 42,404 111.2% 1050 GENERAL SERVICES 27,286 35,565 130.3% 1060 FACILITIES MAINTENANCE 72,479 67,765 93.5% 1065 MANAGEMENT INFORMATION SYS 15,584 18,074 116.0% 2005 EMERGENCY PREPAREDNESS 28,901 4,816 232 4.8% 0.8% 2010 CODE ENFORCEMENT 123,109 18,858 12,840 68.1% 10.4% 2015 POLICE SERVICES 2,594,707 3 648,675 615,424 94.9% 23.7% 2025 ANIMAL CONTROL 16,458 4,116 3,754 91.2% 22.8% 3030 PARKS /OPEN SPACE 800,843 129,246 87,682 67.8% 10.9% 3035 GENERAL ENGINEERING 244,150 42,978 23,506 54.7% 9.6% 4005 ADVANCED PLANNING 94,664 7,747 7,691: 99.3% 8.1% 7005 SENIOR SERVICES 54,689 0.0% 7010 COMMUNITY SUPPORT 72,095 13,671 (5,837) -42.7% -8.1% 9010 40 CAPITAL PROJECTS TOTAL GENERAL FUND 4,283,616 1,472,082 1,280,863 87.0% 29.9% 100 COPS SUP. LAW ENFORCEMENT 72,944 0.0% 110 TRAFFIC SAFETY SRF 15,413 0.0% 150 STREETS &ROADS SRF 3005 STREET MAINTENANCE 2,091,156 107,242 84,907 79.2% 4.1% 3010 SIDEWALKS AND TRAILS 77,988 8,853 5,523 62.4% 7.1% 3015 TRAFFIC CONTROL 222,275 44,325 26,935 60.8% 12.1% 3020 FLOOD AND STORM DRAIN CONTR 108,471 14,463 7,358 50.9% 6.8% 3025 MEDIANS AND PARKWAYS 123,754 14,429 8,065 55.9% 6.5% 5010 CONGESTION MANAGEMENT 184,642 4,505 3,337 74.1% 1.8% 9015 QUITO ROAD BRIDGE CAP RPOJ 322,350 0.0% TOTAL STREETS &ROADS SRF 3,130,636 193,817 136,125 70.2% 4.3% 160 40 TRANS DEV ACT SRF 98,103 3,000 2,820 94.0% 2.9% 170 40 HILLSIDE REPAIR SRF 1,000 0.0% 180 LANDSCAPE /LGTNG SRF 148,359 32,775 22,893 69.8% 15.4% 250 DEVELOPMENT SRF 4010 ZONINGADMINSTRATION 551,368 63,451 52,027 82.0% 9.4% 4015 INSPECTION SERVICES 544,957 88,302 84,972 96.2% 15.6% 4020 DEVELOPMENT REGULATION 216,174 42,066 37,698 89.6% 17.4% TOTAL DEVELOPMENT SRF 1,312,499 193,819 174,697 90.1% 13.3% fs0998.xls \EXPEND. Page 8 1/4/99 CITY OF SARATOGA THREE MONTHS ENDED SEPTEMBER 30, 1998 PERCENT OF YEAR ELAPSED 25% EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE r PERCENTAGES F D E 1998 -99 1998 -99 (YTD) (ANNUAL) U E L 1998 -99 REVISED ESTIMATED ACTUAL/ ACTUAL/ N P E ORIGINAL BUDGET ACTUAL 9/30/98 9/30/98 9/30/98 REVISED D T M TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE BUDGET 260 ENVIRNMNTAL PRG SRF 5005 INTEGRATED WASTE MGMT 151,526 37,884 58,698 154.9% 38.7% 5015 STORM WATER MANAGEMENT 329,454 29,583 31,853 107.7% 9.7% TOTAL ENVIRNMNTAL PRG SR 480,980 67,467 90,551 134.2% 18.8% 270 HOUSING &COMM DEV SRF 7015 HCDA ADMINISTRATION 338,419 26,889 52,578 195.5% 15.5% 9010 40 ADA IMPROVEMENTS CAP PROJ 50,000 12,500 19,614 156.9% 39.2% 270 HOUSING &COMM DEV SRF 388,419 39,389 72,192 183.3% 18.6% 290 RECREATION SRF 6005 RECREATION/TEEN SERVICES 756,332 138,305 145,136 104.9% 19.2% 6010 RECREATION/TEEN SERVICES 160,462 13,078 11,212 85.7% 7.0% TOTAL RECREATION SERVICES 916,794 151,383 156,348 429.6% 34.7% 292 FACILITY OPS SRF 236,614 14,204 15,530 109.3% 6.6% 293 THEATER TCK SRCHG SRF 125,080 3,258 2,089 64.1% 1.7% 310 9010 40 PARK DEVELOPMENT 567,000 0.0% 400 8015 70 LIBRARY BONDS DEBT SVC 94,093 0.0% 420 8020 70 LEONARD ROAD DEBT SVC 12,263 8,700 8,706 100.1% 71.0% 700 9010 40 QUARRY CREEK PROJ ADM 2,500 0.0% 710 1040 00 HERITAGE PRSRVTN TRST FND 720 1040 00 C.A. TV TRUST FUND 730 8005 70 PARKING DIST #2 DEBT SVC 11,538 0.0% 740 8010 70 PARKING DIST #3 DEBT SVC 168,225 134,716 134,100 99.5% 79.7% 990 1040 00 SARATOGA PUBL FIN AGNCY 80 SUMMARY TOTAL EXPENDITURES 12,066,076 2,314,610 2,096,914 90.6% 17.4% fs0998.xls \EXPEND. Page 9 1/4/99 CITY OF SARATOGA (€'1., Cash and Investment Report Balance as of September 30, 1998 Anticipated Acquisition FDR* Book Market Par Maturity Monthly Type Institution Date Rating Value Value Value Yeild Date Term Earnings Unrestricted Cash Investments: Cash: DD Comerica Bank Savings N/A AAA $977,838 $977,838 $977,838 2.500% Revolving I 2,037 CK Comerica Bank General N/A AAA 218,180 218,180 218,180 0.000% Revolving 1 N/A CK Comerica Bank Petty Cash N/A AAA 959 959 959 0.000% Revolving 1 N/A Subtotal Cash 1,196,977 a 1,196,977 1,196,977 2.042% 1 2,037 L.A.I.F. Investments: MF L.A.I.F. N/A N/A 5,704,166 b 5,728,313 5,704,166 5.639% Revolving 90 26,805 CD Saratoga National Bank 07/03/97 AAA 500,000 500,000 500,000 5.900% 07/03/99 365 2,458 CD Heritage Bank of Commerce 10/14/97 AAA 500,000 500,000 500,000 6.000% 10/14/98 365 2,500 Subtotal CDs 1,000,000 1,000,000 1,000,000 5.950% 730 4,958 TN US TN State Street Custody 03/12/98 AGY 995,557 997,796 995,000 5.570% 03/09/99 362 4,621 MF Govt Cash Reserve Fund N/A AAA 2,609 2,609 2,609 4.900% Revolving 1 11 Subtotal L.A.I.F. Investments 7,699,723 7,726,109 7,699,166 5.651% 591 36,384 Subtotal Unrestricted Cash Investments 8,896,700 8,923,086 8,896,143 5.167% 296 38,421 Restricted Cash Investments: SV Saratoga National Bank -CDBG N/A AAA 155,009 155,009 155,009 3.040% Revolving 1 393 CK Wells Fargo Bank CDBG N/A AAA 21,470 21,470 21,470 0.000% Revolving 1 N/A CK Wells Fargo Bank CDBG N/A AAA 10,372 10,372 10,372 0.000% Revolving 1 N/A SV Comerica Bank Quarry Creek Trust N/A AAA 24,837 24,837 24,837 2.000% Revolving 1 41 Subtotal Restricted Cash Investments 211,688 211,688 211,688 0.205% 1 434 Total Cash s and Investments ,3 t9 ,1:�?I,7T4. ........5*1,1U7,&lI. .:::5I{t49ra .:.A,x>3.Y'IetQ:�: 1.AS :;:�55;• Benchmark Yield Comparison 3 Month Treasury 4.300 %I 6 Month Treasury 4.460 %I Schedule of Maturities: Reserve Analysis: General Fund Reserve requirement adopted 6/25/97: $2,000,000 I Immediate $7,112,831 General Fund Balance as of 9/30/98 DI.476`a FY 1998 -1999 $1,495,557 I FY 1999 -2000 500,000 Pooled Cash Investments available for current expenses in all funds: $8,396,700 Total $9,108,388 (Includes unrestricted funds maturing within the current fiscal year) Maturity General Fund Loans Receivable: Principal Rate Date Term Hakone Foundation $243,785 6.500% 03/01/2004 3,650 NOTES: FDR The Financial Directory rating is based on computer analysis of prime financials reported quarterly by the institutions to the Federal Reserve Board and the Federal Home Loan Bank Board. Ratings based on information released July 1998. *Market values for U.S. Treasury Notes provided by State Street Bank and Trust Company. This loan is noted for memorandum purposes only. The loan is amortized per the agreement with the Hakone Foundation No payments are received This report reflects Pooled CasTi,:liives�tnren tricted Cats;and Ressh which are availablso e reurcto es E fund aperatrons debt servie an c cakifimpr4vements; x they stbea assets s (antes recexvalda) artliated above Debt service reserve funds Held 11Sknnstees are restrietaAgnisuantdoilndeitture its an have been excluded fr om th ort :Pursuant to G i 5364 'the City'stnvestmentportfoho compliance wrth t ,tie ad opt e d iiive and there 0,,Iad uate es W ,��„ili IX is E "�E E EEE7 r EEEE� anti ;pi5'nl$expend�ture, iequsieruents far itie next six m 7w,wEE��u ....ii€E,,..L ,.,E._,,m..,, bmitted by: Approved by: 12/28/98 °.�crom(mmnh°ro GG 7 (Unaudited Results) CITY OF SARA- QUARTERLY QUARRY CREEK TRUST ACCOUNT REP SUMMARY OF CASH F OCT -DEC 97 JAN -MAR 98 APR -JUN 98 JUL -SEPT 98 BEGINNING CASH BAL ANCES $27, $24,465.64 $24,588.6 9 F $24,711 CASH RECEIPTS INTEREST 123.25 122 00 91 11 0 124.88 OTHER 0.00 0 0 00 SUBTOTAL 137.07 123.25 1 88, 122 91 CASH DISBURSEMENTS 2,809.50 0.00 45 ENDING CASH BALANCES $24,465.64 $24,588.89 $24,711 80 m $24x83 6 Submitted by: I, s v L I, Approved by: C:\MARYJO \INVESTS \(MbfYY)QCT. xis 12/28/98 (Unaudited Results) 0' SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. -80e-s AGENDA ITEM S 8 (s MEETING DATE: January 6, 1999 CITY MANAGER: g� i rra ORIGINATING DEPT.: CITY MANAGER PREPARED BY Irene Jacobs SUBJECT: Renewal of Contracts with ALTRANS and Santa Clara Valley Transportation Authority to continue K -12 Trip Reduction Program in FY 98 -99 RECOMMENDED MOTION(S): 1. Approve the renewal of the attached agreement with the Santa Clara Valley Transportation Authority (VTA) in order to receive the $162,000 grant that was allocated to the 1998 -99 Trip Reduction Program for Saratoga K -12 Schools. 2. Approve the renewal of the attached agreement between the City and ALTRANS whose services have been r by the City to assist in the implementation of the trip reduction project. REPORT SUMMARY: In February of 1997, the City, in cooperation with ALTRANS, applied for and received $162,000 in funding from the Santa Clara Valley Transportation Authority (VTA) from the Transportation Fund for Clean Air (TFCA) 40% program for the second year of the City's K -12 Trip Reduction Pilot Program. The K -12 Trip Reduction Program, introduced in May of 1997 to eleven schools within the City of Saratoga, has exceeded its original goal of a 10% reduction in cars arriving to schools through an effective outreach and trip reduction program. The most recent data compiled by ALTRANS suggests that a 19% reduction in cars arriving to the schools during drop -off and pick -up times has been achieved. This pilot program has served as a model for transportation control measures to reduce vehicle trips and vehicle miles traveled to and from primary and secondary schools. The City Council is being asked to approve the renewal of the attached agreements with the 1) Santa Clara Valley Transportation Authority in order to receive funding for the second year of the pilot program and with 2) ALTRANS whose services have been retained by the City for the continued implementation of the program. Both agreements have been reviewed by the City Attorney. REPORT BACKGROUND: In October of 1994, the City Council requested that staff assist the schools in the establishment of a carpooling program. This decision came as a result of numerous requests by schools and residents that the City approve additional funding for crossing guards. The Council stated that there would be no future funding for crossing guards unless the various school districts participated in a car pooling plan. The school districts and two private schools were all to be invited to participate in this program. In order to start the development of this carpooling plan for local schools, City staff initially met with ALTRANS, a Transportation Management Association, in order to establish some transportation control measures to reduce vehicle trips and vehicle miles traveled to and from primary and secondary schools within Saratoga. Staff decided to work with ALTRANS because of its demonstrated success in developing a similar program at San Jose State University and at West Valley College. Through transportation planning services and community outreach, ALTRANS advocates alternatives to the single occupant vehicle for educational institutions, employers and residents of the Santa Clara Valley. Since colleges were within their area of expertise, staff felt that their experience with students would be appropriate for the proposed project. ALTRANS along with City Staff, developed the Saratoga K -12 trip Reduction Pilot Program for the students, parents and employees of K -12 schools located within Saratoga and two schools in Cupertino. The program implements automobile trip reduction measures by encouraging participation and involvement in alternative transportation modes such as carpool, transit, bicycle commuting and walking, and educates parents and students about safety issues and environmental benefits associated with alternative commuting. In addition to developing the K -12 Trip Reduction Program and exploring possible funding sources, the City along with ALTRANS and local school representatives formed a Transportation Management Association (TMA). The TMA met regularly in order to discuss the various aspects associated with a program such as this. Yet in 1995, the TMA decided that the project could not proceed any further without fiscal support and that it would be better to postpone further work on the pilot program until ALTRANS could secure funding. Securing funds took longer than expected because locating appropriate funding sources proved to be difficult. After many hurdles, the City received a grant to fund the Trip Reduction Pilot Program from the Santa Clara Valley Transportation Agency on October 3, 1996. Although the project received funding from the VTA at that time, a seven month delay on the part of the VTA delayed the implementation of the project until May 1997. In spite of all the initial hurdles experienced with this program, the project has surpassed its original program goal established for the first year. At the end of the first year, it was assessed that the program attributed up to a 19% reduction in cars arriving to the schools during drop -off and pick -up times. In October of 1998 the City, through a recommendation from the Bicycle Advisory Committee, applied for funding from the State Office of Traffic Safety for a Saratoga Bicycle Safety Program. The City received $21,000 for this Bicycle Safety Program and folded this into the K -12 Trip Reduction Program. Since the K -12 program was already established in the schools, this was felt to be the appropriate means by which to promote bicycle safety education when offering alternative transportation options to Saratoga school children. Most recently, as an extension to the City's K -12 Trip Reduction Program, ALTRANS began a shuttle program for a limited number of students at Blue Hills Elementary, Argonaut Elementary and Redwood Middle Schools beginning this past September. Through a PVEA -CA Energy Commission Grant, ALTRANS has been able to purchase two new Compressed Natural Gas (CNG) vehicles for use during the second phase of the project. These new vehicles will become available in the early part of 1999. In a continued effort to expand the program to meet the needs of Saratoga residents, ALTRANS, city staff and a representative from the Public Safety Commission have met to discuss the possible implementation of a City -wide busing program in the near future. The goal is to try to address some of the traffic and safety concerns expressed by residents related to traffic congestion especially concentrated around schools sites. FISCAL IMPACTS: The K -12 Trip Reduction Program does not impact the general fund. Grant funds are disbursed directly to ALTRANS through the City. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The two contracts will not be renewed. This would mean that 1) The City will not be able to receive its grant for $162,000 from the TFCA 40% program, and 2) The City will not be able to continue the implementation of the K -12 Trip Reduction Program with ALTRANS. FOLLOW UP ACTIONS: 1) Staff will execute the agreement with the Santa Clara Valley Transportation Authority. 2) Staff will execute the agreement with ALTRANS in order to continue the implementation of the K -12 Trip Reduction Program. ATTACHMENTS: 1) Agreement with the Santa Clara Valley Transportation Authority (VTA) 2) Agreement between the City and ALTRANS, Transportation Management Association 3) Copy of the proposal submitted to the Santa Clara Valley Transportation Agency /Congestion Management Program (VTA/CMP) for FY 98/99 40% funding cycle. SANTA CLARA COUNTY TRANSIT DISTRICT CONGESTION MANAGEMENT PROGRAM TRANSPORTATION FUND FOR CLEAN AIR AGREEMENT FY 1998/1999 This Agreement is between the Santa Clara County Transit District, also known as the Santa Clara Valley Transportation Authority, (VTA) and the City of Saratoga (Sponsor). This Agreement is made with reference to the following facts: A. VTA has been designated by the Cities of Santa Clara County and by the County as the Program Manager in Santa Clara County for Transportation Fund for Clean Air (TFCA) 40% funds. B. Pursuant to that designation, VTA is responsible for disbursing TFCA 40% funds to eligible project sponsors in accordance with its agreement with the Bay Area Air Quality Management District (BAAQMD). C. This Agreement specifies the conditions under which VTA will reimburse TFCA 40% funds to Sponsor for fiscal year 1998/1999. Section 1. Description Of Project(s), Grant Amount And Monitoring Requirements Sponsor agrees to implement and complete the Altrans K 12 Trip Reduction Project(s) described in the project summary in Attachment A, which is attached hereto and incorporated herein, in consideration of a TFCA grant in an amount not to exceed $162,000 (does not include local matching funds) furnished by VTA to Sponsor as provided herein. Sponsor shall comply with the project schedule and monitoring requirements as described in Attachment A. Section 2. Expenditure Of Funds Sponsor shall submit invoices at quarterly intervals to VTA for reimbursement of costs incurred to implement the Project(s). Sponsor shall include auditable back -up documentation (time sheets, bills, etc.) with each invoice. Upon review and approval of invoices and documentation, VTA shall reimburse Sponsor within 90 days of invoice submission for all eligible expenditures up#to the maximum amount described in Section 1 of this Agreement. Unless otherwise stated in this Agreement, only those project costs incurred by Sponsor on or after July 1, 1998 shall be considered reimbursable expenditures. Funds for the Project(s) described in this Agreement which are not claimed for reimbursement by invoices submitted prior to December 31, 2000, shall no longer be available for said Project(s). SA_9899.DOC 1 of 4 11/2/98 Section 3. State Audit This Agreement shall be subject to the examination and audit of the State Auditor pursuant to Government Code Section 8546.7 for a period of three years after final payment hereunder. Section 4. Indemnification Sponsor shall defend, indemnify and save harmless the VTA from all claims, suits or actions from the performance by Sponsor of its duties under this Agreement. Section 5. Additional Terms And Conditions Sponsor shall: A. Maintain, or cause to be maintained, adequate records to fully document the receipt and expenditures of BAAQMD funds and any interest accrued thereon while in the Sponsor's accounts or control. B. Apply all interest accrued from funds received under this Agreement towards the Project(s) approved by VTA. The application of any such interest to other projects shall be at the discretion of VTA after consultation with BAAQMD. C. Return to VTA any funds and associated interest unexpended within ithin two years of the date of receipt of the funds unless a project schedule involving use of these funds, which extends beyond the two years, has been approved by VTA and BAAQMD. D. Limit administrative costs in the handling of these funds to no more than five percent of the funds received under this Agreement. E. Allow VTA or BAAQMD to audit all expenditures relating to the Project(s) and to require all recipients of funds allocated under this Agreement to fully cooperate with such audits. For the duration of the Project(s) and for three years following completion of the Project(s), Sponsor shall promptly furnish the request of VTA or BAAQMD, or an independent auditor selected by VTA or BAAQMD, all records relating to Project performance and expenses incurred in implementing the Project(s). F. To maintain employee hourly time sheets documenting the time spent by Sponsor's employees for the Project(s), or to use an alternative method, approved in advance by VTA or BAAQMD, to document staff costs charged to this grant. G. Require hourly employee time sheets to be maintained documenting the time spent by contractors or consultants who are paid by the hour in the implementation of the Project(s) with funds received under this Agreement, or to use an alternative method, approved in advance by VTA or BAAQMD, to document staff costs charged to this grant. H. Keep necessary records of the performance of the Project(s) as specified in Attachment A to expedite evaluation of emissions reductions achieved from implementation of the Project(s). SA_9899.DOC 2 of 4 11/2/98 I. Submit biannual progress reports to VTA one month after the end of the second quarter of each fiscal year and within two months of the end of each fiscal year. "Fiscal year" means the period starting July 1, and ending June 30.) Each report shall itemize (a) the expenditure of the funds, (b) progress to date in the implementation of each funded project and (c) the results of the monitoring of the performance of the Project(s) as specified in Attachment A. Annual reports shall be submitted until each project listed in Attachment A is completed and all monitoring requirements have been fulfilled. J. Use the BAAQMD's approved logo for the Transportation Fund for Clean Air for Project(s), as specified below: (1) The logo shall be used on signs posted at the site of any construction; (2) The logo shall be displayed on any vehicles operated with or obtained as part of the Project(s); (3) The logo shall be used on any printed material intended for public consumption associated with the Project(s), including project related transit schedules, brochures, handbooks, maps created for public distribution, and promotional material. K. Credit VTA and BAAQMD as a funding source in any related articles, news releases or other publicity materials for the Project(s) which are produced or caused to be produced by the Sponsor. L. Assure that all funds received under this Agreement are expended only in accordance with all applicable provisions of law for projects which are implemented by Sponsor, and to require the other recipients of grant funds for the Project(s) to do the same. M. To the extent not otherwise prohibited by law, and to the extent required by the California Public Records Act, place in the public domain any software, written document, or other product developed with funds received through this Agreement. N. Either obtain approval for alternate use of, or return to VTA, any funds realized from the sale or other disposition of any vehicles purchased with TFCA funds if such sale or disposition occurs before the useful life of the vehicle has expired as generally recognized within the industry. The amount of funds returned to VTA shall be proportional to the percentage of TFCA funds originally used to purchase the vehicles as compared to the total price paid for the vehicles. Any such funds returned to VTA shall be reallocated to eligible projects approved by VTA and BA ,QMD. VTA shall: A. Reimburse Sponsor's project costs as provided in Section 2, up to the maximum grant amount shown in Section 1. B. Review Sponsor's progress in implementing the Project(s) at the end of the sixth quarter following execution of this Agreement. C. If progress at the sixth quarter review is insufficient to implement the Project(s) and /or to expend the funds within the period described in Section 2, VTA shall develop an action plan with the SA_9899.DOC 3 of 4 11/2/98 Sponsor to ensure that these funds are not lost to the county. VTA may, at its discretion, reprogram funds to other projects within Santa Clara County to ensure their expenditure prior to the fund expiration date described in Section 2. Section 6. Amendments Amendments to this Agreement, including modifications to the Project(s), shall be made in writing, and signed by both parties. In Witness Whereof, the Parties have executed this Agreement as of the latest date shown below. City of Saratoga Santa Clara County Transit District (Sponsor) (VTA) Dated: Dated: /t Larry I. Perlin, City Manager eter M. Cipolla, General Manager Approved As To Form: Approved As To Form: /iLi. 41. Michael Riback, City Attorney I4 Counsel H -►o -91 SA_9899.DOC 4 of 4 11/2/98 ATTACHMENT A PROJECT INFORMATION Project Number: 98 -SC -10 Project Sponsor: City of Saratoga Project Contact: Irene Jacobs Contact Phone (408) 868 -1215 Project Title: Altrans K -12 Trip Reduction Program TFCA Allocated: 162.000 Total Project Cost: 184.500 Other Funding: Amount Source $21.500 City of Saratoga OTS A. Project Description: This project will develop and implement transportation control measures to reduce the number of vehicle miles traveled and vehicle trips associated with primary and secondary schools within the cities of Saratoga and Cupertino. The activities covered as part of this grant include: Alternative Transportation Information Centers Localized Carpool Programs Creation and promotion of Bicycle Buddy Groups Creation and promotion of Walking and /or Roller blading Groups Promotion of Transit Services Implementation of Special Projects (i.e. Bike to School Day, etc.) B. Project Schedule: Start Date (mo /yr) July 1998 Completion Date (mo /yr) December 1999 (For fulfillment of monitoring requirements.) C. Monitoring Requirements: Complete and submit Project Monitoring Form 1 after completion of the project. SA_9899.DOC 11/2/98 ATTACHMENT A Date PROJECT MONITORING FORM 1 Ridesharing; Shuttle /Feeder Bus; Regional Transit Information; Rail -Bus Integration Projects TFCA Project Project Sponsor: Project Title: Contact: Phone: TFCA Expended: Total Project Cost: Project Start Date: Completion Date: 1. Project Description: For ridesharing projects, describe and quantify the target population, e.g. total employees at how many work sites, or total students at how many schools. Describe the service, incentive, or information provided (e.g. amount, duration, eligibility criteria for incentives), and quantify the number of individuals who requested the service or incentive (e.g. the number who received a transit subsidy, guaranteed ride home, etc.). Include the total cash value of the incentives/vouchers actually distributed /used. For shuttle/feeder bus service projects, provide the service schedule, a route map and one year of operational data including average daily ridership, total annual boardings, and miles of service. 2. Vehicle Trips Reduced by Project: Provide data on the vehicle trips that were reduced by the project, based upon the prior travel mode of users e. drive alone commuters (g e s who switched to alternative mode). If the project has several components, provide the data for each project component on a separate line. Project Component #:Trips Reduced Per, #Days Per Avg. One -Way Trip Day (One -Way) Year Distance 3. New Access Trips: Provide data on any new vehicle trips that were generated by the project, such as new trips to access a transit station or a Park Ride lot. Project Component New Access Trips Days Per Avg. One -Way Trip Per Day (One -Way) Year Distance 4. Shuttle Vanpool Trips Generated by Project: Provide data on any new shuttle or van trips that were generated by the project. Vehicle Type Passenger Model Fuel Trips Day Days Avg. One -Way Capacity Year type (One -Way) Per Year Trip Distance 5. Monitoring methodology: Explain the methodology used to generate the data provided above. If a survey was performed, provide the response rate and a copy of the survey instrument and results. Provide data on prior (pre project) travel mode of project beneficiaries. Attach supporting documentation as needed. SA_9899.DOC 11/2/98 AGREEMENT WITH AN INDEPENDENT CONTRACTOR CONTRACTOR: ALTRANS Transportation Management Association, Inc. CLIENT: City of Saratoga CONTRACT NUMBER: 002 -S DOLLAR AMOUNT OF CONTRACT: $162,000.00 This agreement, entered into this 1st day of July 1998 by and between ALTRANS Transportation Management Association, Inc. otherwise known as the Consultant and the City of Saratoga otherwise known as the Client authorizes the Consultant to provide trip reduction program services as described in the grant application developed by ALTRANS on 2/9/98 under section 1.7 (Exhibit A). This agreement shall be in effect from July 1st, 1998 to June 30, 1999. GENERAL AGREEMENT CONDITIONS: 1. Independent Consultant: It is the express intention of the parties that Consultant is an independent Consultant and not an employee, agent, joint venturer or partner of Client. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of Employer and Consultant between Client and Consultant or any employee or agent of Consultant. Consultant shall retain the right to perform services for others during the term of this Agreement. 2. Services to be Provided a) Service Program: Consultant agrees to provide services per the service agreement program described in section 11 of Exhibit A. Consultant has the right to refuse to perform specific requests by Client other than as so defined and identified. b) Service Methods: Consultant will determine the method, details, and means of performing the above- described services. Client shall not have the right to, and shall not control the manner or determine the method of accomplishing Consultant's services. c) Consultant's Staff /Associates: Consultant may, at the Consultant's own expenses employ such assistants as Consultant deems necessary to perform the services required of Consultant by this Agreement. Client may not control, direct, or supervise Consultant's assistants or employees in the performance of those services. Consultant assumes full and sole responsibility for the payment of all compensation and expenses of these assistants and for all state and federal income tax, unemployment insurance, Social Security, disability insurance and other applicable withholdings. d) Workplace: Consultant shall perform the services required by this agreement at any place or location and at such times as Consultant shall determine. e) Process Evaluation: Consultant shall be responsible for the development and submission to the SCVTA and City of Saratoga of all quarterly and final progress reports as outlined in Attachment A Section 1.8 (Monitoring Methodology). 3. Consideration a) Rates and Payments: In consideration for the services to be performed by Consultant, Client agrees to pay Consultant fees and payments specified in Exhibit A. b) Invoices: Consultant shall submit invoices for all activities and services rendered on a quarterly time frame to the Client for payment. c)' Payments: Client shall pay Consultant's invoices net 15 days from invoice date. d) Expenses: Consultant shall be responsible for all costs and expenses incidental to the performance of services for Client, including but not limited to, all costs of equipment provided by Consultant, all fees, fines, licenses, bonds or taxes required of or imposed against Consultant and all other of Consultant's costs of doing business. 4. Consultant's Duties a) Tools and Equipment: Consultant will supply all tools and equipment required to perform the services under this Agreement. Consultant is not required to purchase or rent any tools, equipment, or services from Client. b) Worker's Compensation: Consultant agrees to provide worker' s compensation insurance for Consultant's employees and agents and agrees to hold harmless and indemnify Client for any and all claims arising out of an injury, disability, or death of any of Consultant's employees or agents. c) Indemnify /Hold Harmless: Consultant shall indemnify and hold Client harmless against any and all liability imposed or claimed, including attorney's fees and other legal expenses, arising directly or indirectly from any act or agents, including all claims relating to the injury or death of any person or damage to any property. Consultant agrees to maintain a policy of insurance in the minimum amount of dollars to cover any such claims. d) Assignments: Neither this Agreement nor any duties or obligations under this Agreement may be assigned by Consultant without the prior written consent of Client. e) State and Federal Taxes: As Consultant is not Client's employee, Consultant is responsible for paying all required state and federal taxes. In particular, Client will not withhold FICA (Social Security) from Consultant's payments, withhold state or federal income tax from payment to Consultant, make state or federal unemployment insurance contributions on behalf of Consultant, or obtain worker's compensation insurance on behalf of Consultant. f) Statement of Truth: Consultant developed and wrote the original Saratoga K -12 Grant Proposal for Client; Consultant assisted in securing the final grant approval from the Congestion Management Program and the SCVTA. g) Representation: Consultant represents the Client and the Saratoga School District in Transportation Demand Management services to the students and parents of the Clients K -12 schools. This representation covers all activities as described in Exhibit A. h) Liability Clause: Consultant is not responsible for commuters own decision based on information provided by Consultant in the case of an accident. Commuter information is provided as a service by Consultant. i) Fiscal Administrator: Herein Client with be the fiscal administrator for the Saratoga K -12 Trip Reduction Program and will receive equal promotional and marketing opportunities as Consultant promotes this pilot program to the communities in Santa Clara County. 5. Client's Duties: a) Cooperation: Client agrees to comply with all reasonable request of Consultant (and provide access to all documents reasonably) necessary to the performance of Consultant's duties under this Agreement. b) Assignments: Neither this Agreement nor any duties or obligations under this Agreement may be assigned by Client without the prior written consent of Consultant. c) Third Parties: If Client is contacted or solicited by any other Trip Reduction or Traffic Safety organization for potential work, Client will name Consultant as their service provider and Client will refer any interested third parties to consultant for further program communication or cooperative projects. d) Liability Clause: Client is not responsible for commuters own decision based on information provided by Client in the case of an accident. Commuter information is provided as a service by Client. 6. Termination Due to Special Events a) Termination by Client for Default by Consultant: Should Consultant default in the performance of this Agreement or materially breach any of its provisions, client, at Client's option, may terminate this Agreement by giving 30 days written notification to Consultant. c) Termination by Consultant for Default of Client: Should Client default in the performance of this Agreement or materially breach any of its provision, consultant, at the Consultant's option, may terminate this Agreement by giving 30 days written notice to Client. d) Termination for Delinquencies: Should Client fail to pay Consultant all or any part of the compensation set forth in this Agreement on the date due, Consultant, at the Consultant's option, may terminate this Agreement if the failure is not remedied by Client within thirty (30) days from the date payment is due. 7. Notices a) Entire Agreement: This Agreement supersedes any and all agreements, either oral or written, between the parties hereto with respect to the rendering of services by Consultant for Client and contains all the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to the Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this agreement shall be valid or binding. Any modification of this Agreement will be effective only if it is in writing and signed by both parties. b) Severability: If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. c) Attorney's Fees: If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this agreement, the prevailing party will be entitled to reasonable attorneys' fees, which may be set by the court in the same action or in a separate action brought or that purpose, in addition to any other relief to which that part may be entitled. d) Governing Law: This Agreement will be governed by and construed in accordance with the laws of the State of California. Executed at Saratoga, California on July 1, 1998. The undersigned have the ability to, approve this entire agreement and have entered into a formal agreement for the above mentioned text: Signed: Stephen C. Blaylock, President ALTRANS TMA Signed: Don Wolfe, Mayor City of Saratoga Approved as to form: Mike Riback, City Attorney, City of Saratoga 1998/99 TFCA 40% APPLICATION Application for Funds 1998 -99 Transportation Fund for Clean Air (TFCA) Program Manager Funds (40 Section 1 Identification: Agency: City of Saratoga Address: 13777 Fruitvale Avenue, Saratoga, CA 95070 Contact: Irene Jacobs, Administrative Analyst Phone: (408) 869 -1215 FAX: (408) 868 -1281 Project Name: ALTRANS Saratoga K -12 Trip Reduction Program Section 2 Funding Request: Local matching funds are not required, but credit will be given for local matching funds in the scoring process in the following ratios: 30 15 pts, 25% 12.5, 20% 10, 15% 7.5, 10% 5, <10% 0. Fund Source Amount TFCA 40% Funds Requested $194,000 Local Match (source: City of Saratoga and OTS $21,500 Other Match (source: West Valley Mission Community $1,000 College District's Advanced Transportation Technology Centers TOTAL $216,500 Section 3 Cost Effectiveness Please complete the appropriate attached Worksheet for your project type. CLLPRJ99.doc 1 2/13/98 TRIP REDUCTION, BICYCLE AND SHUTTLE PROJECTS DATA WORKSHEET General Project Information Project Sponsor: City of Saratoga Project Title: ALTRANS Saratoga K -12 Trip Reduction Program Project Sponsor Contact: Irene Jacobs, Administrative Analyst Project Sponsor Phone (408) 868 -1215 Emission Reduction Data Step 1 Calculation of Emissions for Eliminated Trips A B C Trips /Day (1 -way) Days/Yr Trip Length (1 -way) 3,420 210 5 Step 2 Calculation of Emissions for New Trips to Access Transit or Ridesharing (if any) A B C Trips/Day (1 -way) Days/Yr Trip Length (1 -way) 0 0 0 Step 3 Calculation of Emissions for Shuttle or Vanpool Trips (if any) Vehicle Type -1= Van, 2= Shuttle, 3 =Bus: Model Yr. -1 =1990, 2 =11', 3 =12', 4 =13', 5 =14', 6 =15', 7 ='96': 6 =15', 7 ='96': Note: if more than one vehicle, use fleet average A B C Trips /Day (1 -way) Days/Yr Trip Length (1 -way) 0 0 0 Please explain methodology for estimating trips reduced, average trip length 1998/99 TFCA 40% APPLICATION Section 4 Project Narrative CONTENTS 1. Please provide a general overview /description of the project 4 1.1. Introduction 4 1.2. Project background 4 1.3. ALTRANS Background 4 1.3.1. Memberships 5 1.3.2. Awards 6 1.4. Pilot Program's Accomplishments 6 1.5. Program Objective 6 1.6. Role of Participating Agencies 7 1.7. Implementation Methodology 7 1.7.1. Expand our overall clean air campaign. 7 1.7.2. Continue and Expand K -12 Alternative Transportation Information Centers. 7 1.7.3. Continue and Expand Localized Carpool Programs. 8 1.7.4. Continue and Create More Bicycle Buddy Groups 8 1.7.5. Continue and Expand Walking and/or Roller blading Groups. 8 1.7.6. Promote VTA Services and Encourage Public Transportation Ridership. 8 1.7.7. Expand and Implement Special Projects. 8 1.7.8. Continue and Expand Incentive Programs to Facilitate Participation in TRP. 9 1.8. Monitoring Methodology 9 1.9. Future Funding 10 1.10. Budget 10 2. Where will the project be located/implemented? 11 3. How and to what extent will the project reduce traffic congestion? 13 4. How and to what extent will the project reduce Vehicle Miles Traveled? Single Occupant Vehicle (SOV) trips? Cold starts? 13 5. Does the project address more than one eligible project category? How? 14 6. Who will benefit from the project and how widespread do you expect the benefits to be? How many county residents will benefit from the project? What specific communities/groups will benefit (i.e. business, employers, bicyclists, pedestrians, the elderly, commuters, etc.)? 14 7. Has your agency implemented a project similar to the proposed project in the past? If so, briefly describe your experience (did the project meet expectations, did it stay within budget, etc.) 14 8. How and to what extent does the project encourage a shift away from Single Occupant Vehicles to shared -ride or non motorized modes of transportation including teleconunuting? 15 9. Will this project provide other benefits that are not covered by the questions above (for example, reduces road water runoff)? If so, please describe those benefits in detail 15 Appendix A Site Maps Appendix B Support Letters CLLPRJ99.doc 3 2/13/98 1998/99 TFCA 40% APPLICATION Section 4 Project Narrative: On a separate sheet, please address the following questions as completely as possible: 1. Please provide a general overview /description of the project. 1.1. Introduction Santa Clara County has over 350,000 students that attend K -12 schools and colleges. As a result of increased resource demands, many of the K -12 schools have reduced transportation options for their students. These schools no longer have budgets to provide busses or adequate numbers of crossing guards; Therefore, a large number of students are dependent on private automobiles. Every weekday, long lines of cars are formed by the parent drivers delivering their kids to school in the morning and collecting them in the afternoon, mostly one student per car. These auto trips contribute to the already congested streets and result in hazardous conditions in and around the schools. Many school administrators are feeling the pressure to protect their students from these traffic issues. As a remedy, schools are seeking outside assistance from transportation demand management professionals like ALTRANS, to provide alternative transportation solutions. The challenge is to effectively provide viable transportation alternatives for students that are cost effective, fuel efficient, convenient, and above all safe. 1.2. Project background In October 1994, the City of Saratoga invited ALTRANS to develop a comprehensive trip reduction program for its K -12 schools. In March 1996, ALTRANS and the City of Saratoga submitted a grant application to the TFCA, Program Manager Funds (40 to aquire $320,000 for a 2 -year pilot trip reduction program at fourteen K -12 schools in Saratoga and Cupertino. In October 1996, the Santa Clara Valley Transportation Authority /Congestion Management Program (VTA/CMP) Board of Directors approved $162,000 for the first year of the program. But, because of the delays in appropriation of the funds, the program did not start until May 1997. Also, after resubmitting TFCA 40 application in January 1997, the VTA/CMP Board approved $23,000 in November 1997, for the continuation of the program in 1998. Currently, the program covers eleven schools in Saratoga and three schools in Cupertino. Due to the success of the pilot program, nineteen other schools located in Cupertino, Los Altos, San Jose, Santa Clara and Sunnyvale have requested to be included in the program next year. For the names and locations of all the participating schools, please refer to Table -2, Page 10 and the Site Maps, in Appendix A of this application. 1.3. ALTRANS Background ALTRANS, Alternative Transportation Solutions, is a transportation management association (TMA), and is currently serving DeAnza, Foothill, Mission, West Valley, San CLLPRJ99.doc 4 2/13/98 1998/99 TFCA 40% APPLICATION Jose City, Evergreen Valley and Ohlone Community Colleges, San Jose State University, Santa Clara University and fourteen K -12 schools in Saratoga and Cupertino. Through local trip planning services and community outreach, ALTRANS facilitates the use of alternatives to the single occupant vehicle. ALTRANS provides services in the framework of educational outreach, promotion of alternative commute, trip planning sessions, and development of special projects such as College Transit Access and Ridesharing Programs, bicycle storage facilities, K -12 Bicycle Safety Program, etc. The primary functions of the ALTRANS TMA is to: 1. facilitate a community based advocacy group among the educational institutions to share transportation information, ideas, and resources, 2. develop and implement individual and collective alternative transportation projects, 3. identify funding sources, 4. function as a positive support group in order to improve safety, efficiency and effectiveness of transit, carpool, and bicycle commuting facilities and services, 5. evaluate and report on activities and accomplishments of the ALTRANS Trip Reduction Program. ALTRANS activities directly impact the community and the environment by: Improving air and water quality Mitigating traffic congestion Conserving natural resources and energy Minimizing the risk of vehicle /pedestrian collisions In providing educational outreach activities, ALTRANS informs students and employees about the issues surrounding automobile use and provides them with information about viable alternatives and safety related issues. Outreach activities include holding transportation fairs, speaking in front of classrooms and new student /employee orientations, presenting employee workshops, distributing employee newsletters, planning personalized trips, and staffing alternative transportation centers. Since June 1994, ALTRANS has successfully reduced over 8,000 single occupant vehicle trips per day to colleges from the streets and roadways in Santa Clara County. 1.3.1. Memberships ALTRANS actively participates in community advocacy groups that include: City of San Jose Bicycle Advisory Committee, Community Focus /Air District Group, RIDES College Network Committee, Bay Area Clean Air Partnership (Bay CAP), CLLPRJ99.doc 5 2/13/98 1998/99 TFCA 40% APPLICATION Valley Transportation Authority's Citizen's Advisory Committee, Santa Clara Valley Manufacturing Group, Association For Commuter Transportation, Business Environmental Network, and the Saratoga K -12 School Transportation Management Association. 1.3.2. Awards 1994 Bay Area Air Quality Management District Clean Air Champion Award, 1 1995 Business Environmental Network Special Commendation Award, 1996 Business Environmental Commute and Transportation Award, Nominee for the 19th annual Metropolitan Transportation Commission (MTC) Award. 1.4. Pilot Program's Accomplishments The following table shows part of the pilot program's accomplishments from September 1997 to January 1998 for an average of 18% fewer cars which translates into approximately 1,306 reduced trips to schools. Table -1, ALTRANS Saratoga K -12 Trip Reduction Pilot Program Accomplishments 1997 Sep. 1997 Jan. 1998 Auto Trips School District School Name Grades Enrollment Car Counts Car Counts Reduction Campbell Union Marshall Lane K -5 514 184 162 12% Campbell Union High Prospect High 9 -12 1,548 619 570 8% Cupertino Union Blue Hills K -6 516 193 166 14% Cupertino Union Kennedy Jr. High 7 -8 1,009 225 152 32% Cupertino Union Lincoln K -6 698 215 155 28% Cupertino Union McAuliffe K -6 401 257 240 7% Fremont Union High Monta Vista High 9 -12 2,022. 910 865 5% LG -Sar. Jt. Union High Saratoga High 9 -12 1,180 460 446 3% Saratoga Union Argonaut K -5 607 212 192 9% Saratoga Union Foothill K -5 519 200 117 42% Saratoga Union Redwood 6 -8 783 432 316 27% Saratoga Union Saratoga K -5 371 211 128 39% Private School Sacred Heart K -8 300 160 125 22% Private School St. Andrews K -8 445 145 136 6% 10,913 4,423 3,770 18% Total Total Total Average 1.5. Program Objective The program's objective is to reduce student related automobile trips by 15% or the reduction of approximately 3,420 trips per day at the 33 K -12 schools by the end of 1999 year. CLLPRJ99.doc 6 2/13/98 1998/99 TFCA 40% APPLICATION 1.6. Role of Participating Agencies Of the participating agencies, ALTRANS will implement and manage the program including providing the main and support staff, monitoring and data collection. The City of Saratoga will sponsor this project and continue to host the future K -12 TMA meetings. The school districts and their schools will provide counter space for establishing Alternative Transportation Centers; their officials will assist in initiating contact with parents /students; coordinate presentations at the PTA meetings, classrooms and special events; and provide input at the K -12 TMA meetings. Please see Support Letters in Appendix B. 1.7. Implementation Methodology Various organizations such as Atmospheric Options at SJSU/Environmental Resources Center, RIDES For Bay Area Commuters, Community Focus, National Traffic Safety Institute, AMC Media Corporation, American Lung Association, Valley Transportation Authority (VTA) and Bay Area Air Quality Management District have expressed their interest in supporting this project. We may employ their services and use their materials to meet our objectives. This program will be implemented by six paid positions: One K -12 Trip Reduction Program Manager, one K -12 Trip Reduction Program Coordinator and four Assistants. The staff members will be assisted by ALTRANS- trained volunteer interns, school officials, older students and supported by other ALTRANS staff. The ALTRANS staff and the supporting organizations will implement the following methods wherever applicable in order to achieve our objectives: 1.7.1. Expand our overall clean air campaign. Our current successful campaign will be continued and expanded upon towards students and parents, addressing adverse impact of automobile source emissions on the air quality and the environment. Exposing the students to the environmental issues at an early age will encourage them to be more environmentally conscious and prepare them to make environmentally sound decisions in the future. The campaign will promote clean air and participation in alternative transportation. It will include the use of a wide array of flyers, posters and banners at school sites. 1.7.2. Continue and Expand K 12 Alternative Transportation Information Centers. The information centers as part of the existing reception areas or counters located at each school will provide a point of contact where parents and students can receive personalized assistance with alternative modes of transportation. The information centers will be staffed by ALTRANS employees, volunteer interns, trained school officials and older students. They will contain registration and participation procedures, carpool and bicycling information, transit schedules /maps, safety and regulations literature and alternative transportation promotional material. CLLPRJ99.doc 7 2/13/98 1998/99 TFCA 40% APPLICATION 1.7.3. Continue and Expand Localized Carpool Programs. ALTRANS will continue to employ a carpool program for each school. This program consists of surveying all parents to determine those interested in participating in a carpool. All the interested parties' names and addresses are entered in a database. Using a GIS software application, a match -list with a vicinity map indicating the location of the carpool candidates is generated. ALTRANS then provides participants with a list of potential partners and assists in the contact and formation of carpools. 1.7.4. Continue and Create More Bicycle Buddy Groups., ALTRANS will continue to provide neighborhood biking groups as requested. We will encourage students to commute by bicycle in groups and educate them about bike routes to school. Bicycle regulations, and safety concerns from sources such as: "From A to Z by Bike" by AMC Media Corporation, `Bicycle Driver's Handbook by National Traffic Safety Institute, "Street Skills For Cyclists by The Practical Bike, and `Bicycle Safety Videos by Jeanne Lepage, UCSC will be distributed and presented to students and at PTA meetings. Also ALTRANS will work with school officials to improve and expand bicycle storage facilities at school sites. 1.7.5. Continue and Expand Walking and /or Roller blading Groups. In recent years, roller blading has gained great popularity among kids. ALTRANS identifies preferred pedestrian routes to schools, forms roller blading groups and encourages students to use this activity as a short distant commute mode in conformance with school regulations. Also ALTRANS will develop neighborhood walking groups with a parent or an older student guide. Walking to school or home in groups can be a fun and socializing event. Walking is good exercise for both grown -ups and children. 1.7.6. Promote VTA Services and Encourage Public Transportation Ridership. ALTRANS will work with VTA staff to identify bus routes /stops to students and parents, promote bus ridership, distribute VTA bus schedules and maps, and educate parents and students about the transit system. We will also compile a list of transit needs, explore service enhancements and make necessary recommendations to VTA. 1.7.7. Expand and Implement Special Projects. In ,an effort to continue the educational and participation process year round, ALTRANS devises special projects to keep students and families interested and involved. Such projects include a poster contest in which students submit posters regarding alternative transportation. Another special project is Bike -to- School Day, to be held in conjunction with Bike -to -Work Day in May. Other special projects that ALTRANS is working on require separate funding and will not be part of the TFCA 40 ALTRANS and the K -12 TMA will continue to develop special projects such as clean fuel shuttle bus services, bicycle storage facilities, internal carpool programs, etc. ALTRANS is exploring the possibility of implementing two CLLPRJ99.doc 8 2/13/98 1998/99 TFCA 40% APPLICATION neighborhoods multi school clean fuel bus services from Saratoga and Cupertino to schools. These shuttle services will serve several schools simultaneously. They will be routed in such a way that, students will be collected from convenient regional corner locations and transported to schools located at close proximity of each other. The buses may be contracted to operate few hours in the mornings and afternoons. 1.7.8. Continue and Expand Incentive Programs to Facilitate Participation in TRP. Currently, many businesses such as Bike E, Performance Bicycle, Giro Helmet, AMC Theatres, Paramount's Great America, McDonnald's Restaurants, Mail Box Etc. and many others are participating in the program. ALTRANS will continue to secure the services and donations of more businesses and implement the following incentive programs: Present Environmental Award Certificates. The Environmental Award Certificates will be given to families and students for participating in the TRP. Each month, we will choose the group of the month and the student of the month for carpooling, bicycling, walking/roller blading, and transit ridership. A copy of the award certificate will be posted in the classrooms. Their names (and possibly photos) will be printed in the school news letters. Carry out gift give -away at the school events. As part of the TRP campaign, ALTRANS will continue to reach local merchants to sponsor school events in exchange for promoting their businesses. The names of all students and families participating in the TRP will be entered for the gift give -away. Items such as bicycles, helmets, bus passes, books, CDs, movie passes, fast food certificates, school supplies, etc. will be raffled off at these events. 1.8. Monitoring Methodology In order to evaluate the success and effectiveness of this program, ALTRANS will maintain and compile information on the following: Carry out transportation surveys. Transportation surveys will be either administered at the school sites or sent to parents before and after the implementation of the program. The response to our surveys will help us determine the exact figures for student related auto -trips, the number of those who are already using alternative modes of commuting and the percentage of parents willing to consider alternative modes of transportation. Determine number of alternative transportation users. After the implementation of TRP we will determine the number of students that ride bikes, walk/roller- blade, carpool or take the bus. An increase in the above activities will demonstrate our first step towards success. Conduct traffic counts at schools. CLLPRJ99.doc 9 2/13/98 1998/99 TFCA 40% APPLICATION Traffic counts will be carried out at each of the school sites every school year. The success will be measured by a decrease in the traffic volume at those schools. Document the number of alternative commute trips planned and followed up. Document the number of alternative transportation materials, such as schedules, maps, flyers, etc. disseminated. 1.9. Future Funding As ALTRANS is expanding to the communities in Santa Clara Valley and developing other trip reduction programs; K -12 TRP and other projects will be incorporated into the ALTRANS' overall transportation demand management program. ALTRANS will continue to secure funding internally and through federal, state, foundations and corporate funding sources. 1.10. Budget Total TFCA 40% Funds Requested: $194,000 Total Matching Funds: $22,500 Total Program Cost: $216,500 A. Personnel REQUESTED MATCHING (1) K -12 Manager $3,750/mo x 100% x 12 mos. $45,000 (1) K -12 TRP Coordinator (a, $2,916/mo x 100% x 12 mos. $35.000 (4) TRP Assistants. (a, $1,712/mo x 50% x 12 mos. $41,088 B. Fringe Benefits 125% of Salary for full -time staff 1 $20,000 C. Contract Services Bicycle and pedestrian safety programs 522.500 GIS Rideshare Program $10,630 Survey Costs $10.800 D. Promotional Materials 'Flyers, Brochures. Banners, Posters for 33 Sites I $22,7001 E. Consumable Supplies 70 Reams of Copy Fax Paper /year $300 3,000 newsletters x 2 times/year A 25 Cents/copy $1,500 F. Other Costs 'Postage I $7,0001 Total: $194,018 CLLPRJ99.doc 10 2/13/98 1998/99 TFCA 40% APPLICATION 2. Where will the project be located /implemented? This project will be continued in fourteen K -12 schools in Saratoga and Cupertino and will be implemented in nineteen new K -12 schools located in the cities of Cupertino, Los Altos, San Jose, Santa Clara and Sunnyvale. The program will cover the service areas for six school districts and beyond. Please refer to Table -2 below for the list of participating schools and Appendix A for the Site Maps. CLLPRJ99.doc 11 2/13/98 Eyedin Zonobi, ALTRANS 2/13/98 Table -2, Schools participating in the ALTRANS Saratoga K -12 Trip Reduction Program 1995 1996 1997 School District School Name Street Address City Zip Code Grades Enrollment Enrollment Enrollment Campbell Union Marshall Lane 14114 Marilyn Lane Saratoga 95070 K -5 500 510 514 Campbell Union High Prospect High 18900 Prospect Road Saratoga 95070 9 -12 1,079 1,472 1,548 Cupertino Union Blue Hills 12300 De Sanka Avenue Saratoga 95070 K -6 491 476 516 *Collins 10401 Vista Drive Cupertino 95014 K -6 810 838 901 *Cupertino Jr. High 1650 S. Bernardo Avenue Sunnyvale 94087 7 -8 738 750 711 *De Vargas 5050 Moorpark Avenue San Jose 95129 K -6 544 526 438 *Dilworth 1101 Strayer Drive San Jose 95129 K -6 519 526 498 *Eisenhower 277 Rodonovan Drive Santa Clara 95051 K -6 546 581 617 *Faria 10155 Barbara Lane Cupertino 95014 K -6 586 607 644 *Garden Gate 10500 Ann Arbor Avenue Cupertino 95014 K -6 517 515 513 *Hyde Jr. High 19325 Bollinger Road Cupertino 95014 7 -8 797 857 913 Kennedy Jr. High 821 Bubb Road Cupertino 95014 7 -8 892 966 .1,009 Lincoln 21710 McClellan Road Cupertino 95014 K -6 694 685 698 McAuliffe 12211 Titus Avenue Saratoga 95070 K -6 393 421 401 *Meyerholz 6990 Melvin Drive San Jose 95129 K -6 415 423 414 *Miller Jr. High 6151 Rainbow Drive San Jose 95129 7 -8 749 784 838 *Montclaire 1160 St. Joseph Avenue Los Altos 94024 K -6 552 565 523 *Muir 6560 Hanover Drive San Jose 95129 K -6 553 519 460 *Nimitz 545 E. Cheyenne Drive Sunnyvale 94087 K -6 466 450 499 *Portal 10300 Blaney Avenue Cupertino 95014 K -6 181 308 431 *Regnart 1170 Yorkshire Drive Cupertino 95014 K -6 753 '761 785 *Sedgwick 19200 Phil Lane Cupertino 95014 K -6 646 685 669 *Stevens Creek 10300 Ainsworth Drive Cupertino 95014 K -6 585 593 597 *Stocklmeir 592 Dunholme Way Sunnyvale 94087 K -6 790 795 791 *West Valley 1635 Belleville Way Sunnyvale 94087 K -6 628 622 658 Fremont Union High Monta Vista High 21840 McClellan Road Cupertino 95014 9 -12 1,760 1,860 2,022 LG -Sar. Jt. Union Hgh Saratoga High 20300 Herriman Avenue Saratoga 95070 9 -12 1,000 1,000 1,180 Saratoga Union Argonaut 13200 Shadow Mountain Dr. Saratoga 95070 K -5 570 563 607 Foothill 13919 Lynde Avenue Saratoga 95070 K -5 392 447 519 Redwood 13925 Fruitvale Avenue Saratoga 95070 6 -8 720 729 783 Saratoga 14592 Oak Street Saratoga 95070 K -5 325 341 371 Private Schools Sacred Heart 13718 Saratoga Avenue Saratoga 95070 K -8 287 297 300 St. Andrews 13601 Saratoga Avenue Saratoga 95070 K -8 450 449 445 Additional schools participating in the trip reduction program Total: 20,928 21,921 22,813 12 1998/99 TFCA 40% APPLICATION 3. How and to what extent will the project reduce traffic congestion? Our objective is to reduce approximately 3,420 vehicle trips to 33 K -12 schools in one year. This will include single occupant vehicle (SOV) trips made by the high school students and other trips made by parents or other drivers who are driving students to school one or more students per car. After its implementation, as more parents and students participate to utilize alternative modes of transportation, the program will mitigate the long lines of school -bound cars in the streets and intersections in the vicinity of those schools. 4. How and to what extent will the project reduce Vehicle Miles Traveled? Single Occupant Vehicle (SOV) trips? Cold starts? Assuming all reduced trips are school -bound and there are no new trips to access transit or ridesharing, the following trip reduction parameters pertain to this project: Years of effectiveness: 1 Number of vehicle trips eliminated (round trips): 3,420 All the participating K -12 schools are open district schools and over half of their students are coming from outside of their service areas. Therefore, the average one -way trips are as follows: K -6: 4.0 mi K -8: 4.0 mi 7,8: 6.0 mi 9 -12: 6.0 mi Average: 5.0 mi Number of days per year of commute (including summer school): 210 days Average speed of eliminated trips: 25 mph Vehicle Miles Traveled reduced: 3,420 trips /day x 5.0 miles /trip x 210 days /year x 1 year 3,591,000 miles Table -3, Emissions reduction calculations based on BAAQMD, TFCA 60% Worksheet for trip reduction projects: A B C D E F G H I J K Trips Days Trip ROG ROG NOx NOx ROG Trip ROG NOx Trip Nox Eliminated per per Length Trip Running Trip Running Emissions Running Emissions Running day Year (mile) Factor Emission Factor Emission (AxBxD) Emissions (AxBxF) Emissions gr. /trip Factor gr. /trip Factor (AxBxCxE) (AxBxCxG) gr. /mile gr. /mile 3,420 210 5.0 4.98 0.55 2.05 1.02 3,576,636 1,975,050 1,472,310 3,662,820 ROG: Reactive Organic Gases NOx: Oxides of Nitrogen gr.: grams CLLPRJ99.doc 13 2/13/98 1998/99 TFCA 40% APPLICATION Total emissions for eliminated trips (H I J K) 10,686,816 gr. per yr. Total annual emissions 10,686,816 gr. per yr. 908,000 gr. per ton 11.77 tons 5. Does the project address more than one eligible project category? How? When applied to schools, their students and employees, this project can address the following TFCA 40% Project Types and BAAQMD Transportation Control Measures (TCM): Eligible Project Types TCM Implementation of trip reduction and ridesharing support programs 1,10, 13, 14 Implementation of rail -bus integration and regional transit information 13 systems Transportation control measures included in the 1994 CAP that relate to the TFCA are as follows: TCM #1 Expand Employer Assistance Programs TCM #10 Youth Transportation TCM #13 Transit Use Incentives TCM #14 Improve Rideshare/Vanpool Services 6. Who will benefit from the project and how widespread do you expect the benefits to be? How many county residents will benefit from the project? What specific communities /groups will benefit (i.e. business, employers, bicyclists, pedestrians, the elderly, commuters, etc.)? In addition to its direct benefits to over 22,000 students of thirty-three K -12 schools and their parents in Cupertino, Los Altos, San Jose, Santa Clara and Sunnyvale, this program will beneficial to those cities, businesses and the surrounding communities. The program will also be beneficial to agencies such as the Valley Transportation Authority, Bay Area Air Quality Management District and other organizations providing alternative transportation services. This program can be a model for other cities and school districts who are seeking organized trip reduction programs for their schools. 7. Has your agency implemented a project similar to the proposed project in the past? If so, briefly describe your experience (did the project meet expectations, did it stay within budget, etc.) ALTRANS was established in 1991, at San Jose State University. From this central location, ALTRANS expanded its comprehensive outreach and educational trip reduction program at all six community colleges in Santa Clara County through various grant and CLLPRJ99.doc 14 2/13/98 1998/99 TFCA 40% APPLICATION private funding sources. ALTRANS has since developed as an organization into viable alternative transportation programs with fifteen paid staff members who currently provide personalized trip reduction services to 125,000 college students, as well as local employers and residents. To date, ALTRANS has met or exceeded its goals, as outlined by our funding. sources. Also, please refer to Page 4, section 1.3. ALTRANS Background. 8. How and to what extent does the project encourage a shift away from Single Occupant Vehicles to shared -ride or non motorized modes of transportation including telecommuting? Please refer to Section 4 Project Narrative, answers to Question 1, Page 7, 1.7. Implementation Methodology of this application. 9. Will this project provide other benefits that are not covered by the questions above (for example, reduces road water runoff)? If so, please describe those benefits in detail. Some of the overall benefits of this program are as follows: Reduces traffic congestion Reduces the risk of vehicle /pedestrian collisions Reduces regional air, water, noise and other environmental pollution Conserves energy and natural resources Reduces parking problems Reduces commuting costs Educates parents /pupils about automobile source emissions and its harmful environmental impacts Encourages participation in alternative transportation modes Creates a pool of future alternative transportation users Also, the following table illustrates some of the additional benefits of the project based on our two -year projections: Vehicle related reductions Vehicle Miles Traveled 3,591,000 Number of vehicle collisions OTS 2 Conservation Energy 18.77 billions of BTU Fuel 163,227 Gallons Fuel Savings to Consumer 8220, 356 CLLPRJ99.doc 15 2/13/98 7 l 1 1998/99 TFCA 40% APPLICATION Section 5 Multi Agency/Public- Private Partnerships This project is being sponsored and implemented by a single agency. This project involves cooperation between public agencies. Please list below each agency involved in the project and describe in detail the level of involvement (financial, in -kind) of each agency. This project involves cooperation between public agencies and private entities. Please list below each agency /entity involved in the project and describe in detail the level of involvement (financial, in -kind) of each. This program is sponsored by the City of Saratoga and is implemented by ALTRANS in 33 K -12 schools belonging to 6 school districts and 2 private schools. Matching funds of $21,500 from the City of Saratoga and the California Office of Trafic Safety (OTS) and $1,000 from West Valley/Mission Community College District's Adanced Transportation Technology Centers will be used for Bicycle Safety programs at the participating schools. For information regarding in -kind contributions, please refer to Page 7, 1.6. Role of Participating Agencies. 1998/99 TFCA 40% APPLICATION Section 6 Certification I am authorized by my agency to apply for these funds on its behalf. I understand that, if the project is funded, my agency will enter into an agreement with the program manager (SCVTA) to implement the project within budget, on schedule, and to provide the necessary record- keeping for monitoring and audit purposes (a council resolution is not required to apply for funds). Signed: Name, Title, Date SCRAPPAGE OPTION SELECTION FORM Transportation Fund for Clean Air (TFCA) Program Manager Funds (40 1998 -99 Section 1- Identification: Agency: Address: Contact: Phone: FAX: Project Name: (please complete a separate worksheet for each project) Section 2 Disposal Options Option A Destroy Engine Block Frame/Chassis Quantity Year Make Model Annual Mileage (est.) Option B Sell vehicle (s), return proceeds to Air District Quantity Year Make Model Annual Mileage Estimated sale (est.) proceeds TFCA Clean Air Vehicle Inventory Transportation Fund for Clean Air (TFCA) Program Manager Funds (40 1998 -99 City /County /Agency Name: Mailing Address: Street City State Zip Code This is, to the best of my knowledge, a true and accurate representation, as of the date below, of the vehicle fleet for the above -named government entity. Signature Date Name/Title: Phone: Vehicle Type by Total Number Electric Natural Gas Natural Gas Propane Weight of Vehicles in Vehicles Vehicles Vehicles Other Fuels each Weight (b) (dedicated) (bi -fuel) (b) (c) Class (a) (b) (b) <5.750 lbs GVW (it. duty auto truck) 5,751 14,000 lbs GVW (med. duty vehicles) 14.001 lbs GVW (ivy duty vehicles) Other (Scooters, dc.) (a) Include the total number of vehicles in the fleet by weight class. Typically this includes the total segregated by department and should include the total number of vehicles that the department has within the confines of the Bay Area. School and transit buses should not be included in this table. (b) Include in these columns the total number of clean air vehicles in the fleet by weight class. These columns should include vehicles in the fleet, on order, or for which funding has been received but not yet spent. (c) Please specify fuel type. If you have questions while completing this form, please contact Mark Kragen of the Bay Area Air Quality Management District, at (415) 749 4653. l Appendix A Site Maps f ALTRANS Saratoga K -12 Trip Reduction Program School Districts: Saratoga Union, Cupertino Union, Campbell Union, Campbell Union High, Los Gatos Saratoga Jt. Union High, 2 Private Schools e s� tit re®v Z95070.shp ®"°"'�1�° L IrA■glif St reenap US A a Airport t� 1 A wl," iliip if p Hospital a Highway co a d``��' /V Primary road Secondary and connecting road 111111, a Local road .r .--4 .M• Access road 'i �G ir4 Water body Park tvir.._____ 0701.• g o �]I��M��I,,,� S tate il,..... c;_7- NISI rill--111 Re•woo C ,a® N =othiA 1 est a I h p s!ollege �A d ,,cred ea AN -(z q 4 7 drew sin R S EN 4 s .a ipr iiir N ot e hliti, a p y R, a `n cve" 5 By: Eyedin Zonobi 2 0 2 4 Miles ALTRANS Saratoga K -12 Trip Reduction Program Cupertino Union School District mr.iiii L wig fit A 1! l�.a� Z95014.shp s StreetMap USA 1 u IfL� -7 -T�. t r �.I ■��iiu -n.. Airport 40 4 0. 4=-170 lig illat111111111E1 •>f. Hospital iI kr o if Highway 1 1 I<,,�_ coffin itl.!7:.1,1 ,c V Primary road 4 A/ Secondary and connecting road Local road a dd su miloo. 1 I ®eAnza in ,t j/ Access road yy ,dn v��:�" k o e e Water body J fir' hoar J Park INV Inv a;r a s ii,�� °ei. State A.I. e High g� e�1 j, r a 41140;#. ga N is 1111 t 0 '7 111 C mi glittils il or %pi ork n j 4 406, 11W6 1 1 11 4 sim Mg= Pirilaltegrialy f K- I1�i 11 iil Al Irr S i t Y 1' Ammon ir k ■a.. a 1 1 l 1 I, 4.; u a v r jc 2 0 2 4 Miles 1 ip By: Eyedin Zonobi ALTRANS Saratoga K -12 Trip Reduction Program =f Cupertino Union School District el if,��%� mow J I A Z95087 p III l', 4 l .d i 1 iC S;i#i o 'i,� StreetMap USA >t o A n Airport Hospital Highway im 1 Primary road r 11111 k Secon and connectin ire on 11 g Secondary connecting road altar P �E 1 0imm A/ Local road ate rilid 111 Access road R�'Ir_veL I L I WJ Mr IIP o Water body Park M f 5toc� ��i® State "I t. BT"'N ill -4 0 pe' c y"I bra:: ir, U _a i s V jar X11 w �r r -1-i. N E 1 III S l ant M ih m ial-V 1 4 BI...... T mini 4_,,\,NrimmaigililiwiffirriNrw 2 2 4 Miles I By: Eyedin Zonobi Appendix B Support Letters I Superintendent William E. Bragg. Ph.D. Board of Education Debbie Byron Barry Chang Barbara A. Fielders Ben Liao Cupertino Union School District Roberts Pabst 1C: 10301 Meta Drive Cupertino. California 950142091 (408) 252 -3000 Fax (408) 255-4450 February 3, 1998 Ma. Marcella Rensi Valley Transportation Agency Congestion Management Program 3331 North First Street San Jose, Ca 95134 -1908 Dear Mr. Miller: The Cupertino Union School District supports the ALTRANS K -12 Transportation Management Association and the implementation of the K -12 Trip Reduction Program for our schools as specified in the ALTRANS proposal. The activities outlined in the methods section of the proposal are well conceived and have been successful In other projects. This program will assist us in helping neighborhood school communities mitigate the traffic congestion and grid-lock which occurs at the opening and closing of school each day, and will also help to educate our young people about the effects of traffic on air quality and the environment. With proper funding this program can be successful and serve as the beginning for finding alternative means for all elementary and junior high schools to replicate in their attempt to reduce veh e trips. Sin ly j r C ha r les E. Corr Director, Business Services CEC:dmc cc: William Bragg, Superintendent EQUAL OPPORTUNITY EMPLOYER KENNEDY JUNIOR HIGH SCHOOL Van Adams 821 Bubb Road Principal 4: t:,, Cupertino, CA 95014 Dale Jones Office (408) 253 -1525 FAX (408) 257 -5777 Assistant Principal CUPERTINO UNION SCHOOL DISTRICT January 26, 1998 Dear Sirs: I would like to commend the organization Altrans for their fine work this year. Through a variety of monitoring and incentive programs, they have helped us to reduce a severe traffic congestion problem. Not only does their work help the environment, it also decreases the risk of injury to our students created by traffic around the school. I have found the employees of Altrans to be responsible, friendly, and helpful. They have arranged carpools for many of our students, making contacts between parents and assisting families with transportation issues. In short, Altrans has provided an invaluable service to our school. I sincerely hope that their funding be continued so that their fine service to our school and community may continue. Respectfully, ,4- Dale Jones r Go 1 1 -oo l uG 1 I 4U annn l vvn U1 l vn uv„vv,. Li* SflflATO6fl UOIOH SCHOOL DISTRICT 20460 FORREST HILLS DRIVE SARATOGA, CALIFORNIA 95070 (408) 867-3424 February 17, 1998 Marcella Rensi Transportation Planner III Congestion Management Program Santa Clara Valley Transit Authority 3331 N. First Street San Jose, CA 95134 -1906 Dear Ms. Rensi, As the Superintendent of Saratoga Union School District, I fully support the ALTRANS K -12 Trip Reduction Program at our schools as specified in the organization's proposal. The activities and methods outlined in the proposal are realistic and executable. This program not only will better manage our students' transportation demands and mitigate traffic congestion, but will also educate students about air quality and the environment. With proper funding, this program will be successful and will serve as a seed in the start of a new era in transportation demand management for our younger generation. Please do not hesitate to contact me for any reason. Sincerely, Mary Gardner Superintendent MG /kd Memorand Of U nderstandl (MOCn r ri.r 1 ray. r rl: r r r r. r r Representatives of Saratoga/Cupertino K -12 Schools, the City of Saratoga, and the AlTrans Organization agree to work on alternative transportation projects as consortium members of the AlTrans Transportation Management Association (TMA) and Trip Reduction Program (TRP). It is our collective intention to use this partnership as a trip reduction service provider in order to share alternative transportation information, ideas, and resources as our schools work together to reduce vehicle trips which will mitigate traffic congestion and vehicle collisions, improve regional air quality, and conserve petroleum resources. Furthermore, each of our respective TMA members agree to participate in the AlTrans- Transportation Management Association meetings on a quarterly basis. Participation in these quarterly meetings will focus on the following program elements: Evaluate the activities and accomplishments of the TRP and prioritize special projects. Assist in establishing information centers at each school along with securing cooperation among school administrators and school staff. Act as a positive lobbying force in order to improve transit, car pool, cycling, and pedestrian modes to schools. Assist in securing additional grants and funding sources for special projects and AlTrans- TMArfRP. Entered into this formal agreement are the undersigned for membership and participation in the AlTrans- Transportation Management Association and Trip Reduction Program on January 18, 1995: l Harry M City City Of Saratoga Mary Superintendent, Saratoga Union School District Phtricia A. Lamson, Su r tendent. Cupertino Union School District Ibe ArTrans-TMA provides referral services in ahtesaative commute modes for students and employees of K -12 schools, and do not certify the character of participants. Participants are advised to screen referrals to their personal satisfaction. The AlTraat -TMA and its members are not liable for any accidents and/or harm that might occa to any participant at any time. The AlTrana -Th(A, however, does within the lawful limits of Title VI of the Gvil Rights Act of 1964, as amended. reserve the right to refuse services to anyone. 1 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 3oecb AGENDA ITEM Si. 6 MEETING DATE: JANUARY 6, 1999 CITY MANAGER: O,'i1. ORIGINATING DEPT.: CITY MANAGER PREPARED BY: Get? ,i aCk. SUBJECT: Resolution consenting to change of control of CATV Franchise RECOMMENDED MOTION(S): Move to adopt the attached Resolution consenting to the change of control of the CATV franchise. REPORT SUMMARY: In June, 1998, TCI announced its proposed merger with AT &T Corp. According to TCI, under the terms of the merger agreement, AT &T will become the parent company of TCI. TCI will continue to exist as a corporation and a wholly owned subsidiary of AT &T. In addition, all of the cable television franchises held by TCI entities will continue to be held by those entities. This means that the merger will not result in the transfer of the franchise. Rather, the current cable franchisee, TCI, will continue to hold the franchise, and local management and employees of TCI will remain in place. Under the provisions of Section 7 of the franchise transfer agreement with TCI, and pursuant to Section 4- 25.060 of the Municipal Code, TCI must obtain the City's permission to transfer the franchise or to change ownership or control of the franchise. In this case, TCI requests a change of control. In addition, TCI has filed the Federal Communication Commission's Form 394, which allows the City to assess the new controlling entity's (AT &T's) financial, legal and technical qualifications. The City Attorney and staff have reviewed all documents relating to the merger, including FCC Form 394, and have found them to be in order. The City Attorney has advised that it is not necessary to amend or otherwise change the current franchise agreement since there is no transfer of the franchise. Instead, consent to change control of the franchise can be granted by adopting the attached Resolution. Further, the City has been advised that if no action is taken by January 14, 1999, (120 days from the date the City was notified of the request for consent to change of control), then under federal law consent will be deemed to be granted. FISCAL IMPACTS: None anticipated. All of the financial obligations of TCI in the current franchise agreement will continue to exist. Further, TCI has paid the $5,000 transfer fee to the City specified in Section 4- 25.060(d)(4) of the City's CATV Ordinance. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Resolution will not be adopted. As previously stated, under federal law, consent by the City for change of control of the franchise will be deemed granted on January 14, 1999, if the Resolution is not acted upon. FOLLOW UP ACTIONS: TCI will be notified of the passage of the Resolution. ATTACHMENTS: 1. Resolution consenting to change of control of CATV franchise. 2. Municipal Code Section 4- 25.060(d). 3. Franchise Transfer Agreement Section 7. 4. Letters from TCI dated September 14 and June 24, 1998 with attachments. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE CHANGE OF CONTROL OF THE CABLE COMMUNICATIONS FRANCHISE WHEREAS, TCI of Cleveland, Inc. (Franchisee) is duly authorized to operate and maintain a cable communications system in Saratoga, California (the "System by the City of Saratoga "Franchise Authority pursuant to a franchise (the "Franchise granted by the Franchise Authority; and WHEREAS, pursuant to the Agreement and Plan of Restructuring and Merger among AT &T Corp. "AT &T a newly formed wholly owned subsidiary of AT &T "Merger Sub and Telecommunications, Inc., the parent of Franchisee "TCI dated as of June 23, 1998 (the "Merger Agreement Merger Sub will merge with and into TCI with TCI as the surviving corporation in the merger, and as a result of the transactions contemplated by the Merger Agreement, TCI will become a wholly owned subsidiary of AT &T (the "Transactions and WHEREAS, Franchisee will continue to hold the Franchise after consummation of the Transactions; and WHEREAS, FCC Form 394 with respect to the Transactions has been filed with the Franchise Authority; and WHEREAS, the parties have requested consent by the Franchise Authority to the Transactions. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: SECTION 1. The Franchise Authority hereby consents to and approves the Transactions to the extent that such consent is required by the terms of the Franchise and applicable law. SECTION 2. This Resolution shall be deemed effective in accordance with applicable law. The above and foregoing Resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 6th day of January, 1999, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Mayor ATTEST: City Clerk 4- 25.050 sums payable under this Article or for the performance (3) The restrictions contained in this subsection (d) of any other obligation hereunder. (Ord. 71 -127 (part), shall not apply to any transfer or hypothecation, assign 1993) ment, or other disposition, between or among persons in common control with the grantee, provided that in such 4- 25.060 Limitations of franchise. instances or any other instances where any change in the (a) Nonexclusive. Any franchise granted under this ownership of grantee is to be undertaken, prior written Article shall be nonexclusive. notice of any such change shall be provided to the City. (b) Exemptions. No privilege or exemption shall be (4) A grantee shall file written notice with the City granted or conferred by any franchise except those specifi- as soon as it acquires knowledge of any impending trans cally prescribed herein, in the franchise agreement or as action or other event for which the consent of the City subsequently determined by the Council and expressed is required under this subsection (d). The notice shall by resolution. state the name and address of the interested parties in (c) Subordination. Any privilege claimed under any the transaction, and enclose a copy of any executed franchise by the grantee in any public street or other public agreement between the interested parties, as well as a property shall be subordinate to any prior lawful occupan- five thousand dollar transfer fee payable to the City. This 4.•••••• cy of the streets or other public property. fee shall not be in lieu of the franchise fee. Furthermore, -�j (d) Transfer. the grantee shall agree to provide any and all information (1) Any franchise granted hereunder shall be a privilege and documentation as may be reasonably requested by to be held in personal trust by the original grantee. the City in connection with its review of any proposed Neither the franchise, nor any rights or obligations of transfer. By its acceptance of the franchise, the grantee the grantee pursuant to the franchise or cable system shall agrees that any such acquisition occurring without prior be transferred in part or as a whole, by assignment, trust, approval' of theCity shall constitute a material violation mortgage, lease, sublease, pledge or other hypothecation of the franchise by the grantee, entitling the City to:r: or by forced or involuntary sale, or by voluntary sale, terminate the franchise ,for cause. merger, consolidation or otherwise, nor shall the title to (5) Any such transfer shall be subject and subordinate the franchise or system, either legal or equitable, or any to the rights- of the 'City under any franchise agreement right or interest therein, pass to or vest in any person or granted hereunder;: and the transferee shall acknowledge entity, nor shall a change in control of twenty percent in writing such; subordination and agreement to comply or more of grantee occur, either by act of the grantee, with and be bound by all _of the terms, conditions, and by operation of law or otherwise, in each case, without requirements of the franchise agreement, as well as this the prior consent of the Council expressed by resolution, Article. and then only under such conditions as may therein be (e) Time of the essence. Time shall be of the essence prescribed. The consent of the Council may not be unrea- of any franchise. The grantee shall not be relieved of its sonably withheld; provided, however, that any proposed obligation to comply promptly with any of the provisions assignee must demonstrate complete financial and technical of this Article or by any failure of the city to enforce ability to operate a franchise hereunder and must agree prompt compliance. to comply with all provisions of this Article, the franchise (f) City right to transfer. Any right or power in, agreement, and any other preexisting agreements between or duty impressed upon, any officer, employee, department, the City and the grantee. or board of the City may be transferred at any time by (2) Nothing contained in this subsection (d) shall be the City to any other officer, employee, department, or deemed to prohibit or require City approval of any assign- board of the City. ment, pledge, lease, sublease, mortgage, or other transfer (g) Legal compliance. The grantee shall comply with or hypothecation of all or any part of the stock of (or all federal, state, City and local laws as now or hereafter other evidence of ownership in) or assets (not including enacted during the term of any franchise. Copies of all the franchise) of the company or the system, or any right petitions and applications concerning the franchise submit or interest therein, for securing an indebtedness, provided ted by the grantee to the Federal Communication Commis that each such assignment, pledge, lease, sublease, mort- sion, Securities and Exchange Commission or any other gage, or other transfer or hypothecation shall be subject federal or state regulatory commission or agency having to the rights of the City pursuant to this agreement, or appropriate jurisdiction shall also be contemporaneously applicable law, and such rights of the City shall be recog- submitted to the City Clerk. nized in each such hypothecation agreement between (h) Pole attachments. Franchises granted under this grantee and any such creditor. Article shall not relieve the grantee of any obligation (Saratoga 5 56 Fr T (4 VTc( F2R ivc14 r s `Tr2 -A,0 s Fee A ,2 M_P r I r 4. Warranties by GRANTEE. GRANTEE does hereby warrant and promise that it possesses superior experience, character, and background including, but not limited to, financial, legal and technical abilities and resources required to operate, construct, install, and maintain the SYSTEM in the CITY. GRANTEE further warrants that it is duly organized, validly existing, and in good standing under the laws of Tennessee and is duly qualified to transact business in California, and has the power and authority to enter into this Agreement and to carry out the transactions contemplated hereby. GRANTEE has informed CITY that it is its intent to have OPERATOR assume management and operation of SYSTEM on behalf of GRANTEE. GRANTEE unconditionally guarantees the performance of all obligations of the Franchise delegated to OPERATOR. GRANTEE further warrants that GRANTEE is wholly owned, directly or indirectly, by TCI Holdings, Inc., .a. Colorado corporation (TCI Holdings), and that TCI Holdings is wholly owned, directly or indirectly, by TCI Development Corporation, a Colorado corporation (TCI Development). TCI Development guarantees GRANTEE's performance of all duties and obligations required under the Franchise. 5. Severability. If any term, covenant, condition, or provision of this Agreement or the application thereof to any person or circumstances is, to any extent, invalid or unenforceable, the remaining terms, covenants, conditions, and provisions of this Agreement, or the application of su6h term, covenant, condition or provision to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby, and each term, covenant, condition, and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law. 6. Change in Enabling Law. The parties agree that if during the term of this Agreement, any changes in any state or federal case or statutory law expand or restrict the CITY's power to regulate GRANTEE under said franchise agreement, the parties shall in good faith negotiate the appropriateness g of amendments to the franchise agreement in light of any such law. imaIllob 7. Transfer of Ownership or Control. Future transfers, if any, of the FRANCHISE shall be made in accordance with the provisions set forth in Section 4- 25.060(d) of the Saratoga City Code. A. In seeking the CITY's consent under Section 4- 25.060(d), the GRANTEE shall have the responsibility: (1) To show whether the proposed purchaser, transferee, or assignee (the "proposed transferee which in the case of a corporation, shall include all officers, directors, and all p ersons having a legal or equitable interest of twenty -five percent or more of its voting stock and, in the case of a partnership, shall 2 y include all general partners and any limited partners holding twenty -five percent or more of the Partnership interest; (a) has been convicted for acts involving moral turpitude, (by has had a judgment for fraud, deceit or misrepresentation entered against it, her, him or them by any court of competent jurisdiction; (c) has pending any legal claim, lawsuit or administrative proceeding arising out of or involving a cable system. (2) To establish to the reasonable satisfaction of the CITY that the financial and technical capability of the proposed transferee is such as shall enable it to maintain and operate the cable system for the remaining term of the franchise under the existing franchise terms. B. The CITY agrees that any financial institution having a pledge of the franchise or its assets for the advancement of money for the construction and /or operation of the franchise shall have the right to notify the CITY that it or its designee, satisfactory to the CITY, will take control and operate the cable television system, in the event of a GRANTEE default in its financial obligations. Further, said financial institution shall alb submit a plan for such operation that will insure continued service and compliance with all franchise requirements during the term the financial institution exercises control over the system. The financial institution shall not exercise control over the system for a period exceeding one year unless extended by the CITY at its discretion and during said period of time it shall have the right to petition the CITY to transfer franchise to another GRANTEE. If the CITY finds that such transfer after considering the legal, financial, character, technical and other public interest qualities of the applicant are satisfactory, the CITY will consent to an assignment of the franchise, which consent will not be unreasonably withheld. C. Except as p expressly set forth in this transfer agreement and the Franchise, the consent or approval of the CITY to this or to any other transfer of the GRANTEE shall not constitute a waiver or release of the rights of the CITY in and to its public rights of -way. D. In no event shall a transfer of ownership or control be approved without the successor in interest becoming a signatory to the franchise agreement and any amendments thereon imposed as a condition of such transfer. Furthermore, the City Council may require increases in a faithful performance bond in the form prescribed by the City. Attorney. 3 F' 4 r E In no event shall any cost to the GRANTEE associated with Ar a transfer of ownership or control be included in any subsequent F.C.C. Form 1220 Cost -of- Service filing by GRANTEE for rates regulated by the CITY. 8. Community Access Television. A. PEG Channels. GRANTEE recognizes that Saratoga's Community Access Channel has historically existed on Cable Channel 6 and, in light of this fact, GRANTEE hereby agrees that unless requested otherwise by CITY that Saratoga's Community Access Channel will remain on Cable Channel 6 throughout the duration of GRANTEE's franchise, or unless relocation is required in order to comply with "must carry" and "retransmission consent" requirements B. Emergency Access. In accordance with Section 4- 25.170 (c) of the City Code and Section 6(a) of the FRANCHISE, GRANTEE shall, prior to January 1, 1998: (1) comply with all rules and regulations issued by the F.C.C. for the provision of emergency broadcast system (EBS) capability and, (2) provide and install, at no cost to CITY a "hard wire" to the CITY "S emergency operations center in City Hall so that emergency information can be televised live on the qYSTEM'S community access channel. "Hard wiring" shall include the provision and installation of cable, audio video wiring, outlets, modulators, and other such equipment as may be mutually deemed necessary to override the Community Access Channel. Said installation shall allow for the connection of one camera to the controller /switcher. C. Technical Su pport. GRANTEE agrees to provide reasonable technical assistance to CITY to ensure the successful operation of the cablecasting of City Council meetings, character generated information systems, and emergency cablecast capability. 9. Franchise Fee. A. Except as modified, amended or restricted under the Telecommunications Act of 1996, GRANTEE's gross revenues for the purpose of calculating franchise fees shall be determined in accordance with Section 4- 25.020(j) of the City Code. B. The GRANTEE shall file with CITY within sixty days after the expiration of any fiscal year during which such franchise is in force, a financial statement prepared by a certified public accountant showing in detail the total gross revenues, as defined herein, of GRANTEE during the preceding fiscal year and shall pay the franchise fee to CITY within fifteen days from date of filing such statement. 4 kl TCI September 14, 1998 Larry I. Perlin Hand Delivered City Manager City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Re: TCI Merger with AT &T Request for Consent to Change of Control Dear Larry: As I informed you in previous correspondence, Tele- Communications, Inc. (TCI), the ultimate parent corporation of your cable franchisee, has announced its intention to merge with AT &T. We are writing to provide you with additional information regarding this merger and to formally request any consent that may be required by the franchise or applicable law. Both TCI and AT &T are excited about the merger, which we believe will have significant benefits to our customers. With the combined expertise and initiative of TCI and AT &T, we hope to offer an expanded choice of products and services to our customers. Under the terms of the merger agreement, AT &T will become the parent company of TCI. TCI will continue to exist as a corporation and a wholly owned subsidiary of AT &T. All of the cable television franchises held by TCI entities will continue to be held by those entities. Our records indicate that our franchise with you may require that we obtain your consent to this change of control. The merger will not involve a transfer of the franchise. The current cable franchisee will continue to hold the franchise, and local management and employees of TCI will remain in place. The merger will, however, result in a new parent company for TCI and indirectly, for your cable franchisee. To provide you with all information necessary to grant the consent we seek, we are including three copies of the Federal Communications commission's (FCC's) Form 394. According to the FCC, the Form 394 is designed to provide a franchising authority with the information necessary to assess the financial, legal and technical qualifications of the proposed new controlling entity. As part of that Form, you are receiving a copy of the merger agreement, AT &T's Annual Report for 1997, and any specific additional information required by the franchise in connection with the change in control of TCI. Under the FCC's rules, you have 120 days from the date you receive this information to review it and to act upon our request for consent to the merger. Should you choose not to take any action within this 120 days, under federal law your consent will be deemed granted. TCI of California 3450 Garrett Drive Santa Clara, CA 95054 (408) 727 -5295 FAX (408) 988 -3723 An Equal Opportunity Employer Larry I. Perlin September 14, 1998 Page Two For your convenience and consideration, we have also enclosed a draft resolution which addresses your consent to the merger. We respectfully request that this resolution be placed on the agenda for your next meeting. I am available to discuss any questions you have about this resolution or any of the other enclosed documents at your convenience. As always, if at any time you have questions or concerns about the merger, please feel free to call Kathi Noe at 408 919 -3726 or me at 408 727 -5295, extension 500. Thank you for your assistance in this matter. Sincerely, TCI of Cleveland, Inc. By: V/ Keith Relph, General anager Enclosure Cc: Division Franchising Department ski TC I June 24, 1998 J JUN 2 6 1998 CITY OF ;:i=',R.A.TOGA CITY MA141,,C1:.yi'J OFFICE Mr. Larry I. Perlin City Manager City of Saratoga 133777 Fruitvale Ave. Saratoga, CA 95070 Re: Merger of TCI and AT &T Dear Larry: Today TCI, the parent company of the cable system that provides service to your community, announced that it will merge with AT &T. This merger will result in the creation of a new company, AT &T Consumer Services (ACS). This merger will allow for a historic combination of TCI's expertise in the provision of video services and AT &T's expertise in the provision of telecommunication services. Our customers and the communities we serve will benefit from the video, telephony and data products and services that ACS will be able to provide. The merger is subject to approval of the shareholders of both companies, as well as various regulatory authorities. Both companies will be performing due diligence in the next few months. Consent will be obtained from your community if such consent is required by the terms of our franchise with you. I have enclosed a copy of the press release announcing the TCI and AT &T merger. As I have more information, I will share it with you. If you have any questions, please feel free to call me at (408) 727 -5295, extension 500. Sincerely, Keith Relph General Manager Enclosure cc: Colleen Abdoulah Lela Cocoros Cynthia Eichner Douglas Garrett LaRae Marsik Richard Treich TCI of California 3450 Garrett Drive Santa Clara, CA 95054 (408) 727 -5295 FAX (408) 988 -3723 An Equal Opportunity Employer T AT&T S News Release For Further Information: Adele Ambrose, AT &T Eileen Connolly, AT &T 908 221 6900 /office 908 -221- 6731 /office 888 602 -5420 /pager 888 602 -5417 /pager LaRae Marsik/TCI Katina Vlahadamis /TCI 303- 267 -5277 /office 303- 267 -5659 /office 888 788 1282 /pager 800- 209 -5011 /pager AT &T and TCI to Merge AT &T To Create Separately Traded Unit to Provide Consumer Communications and Entertainment Services AT &T's Second Quarter Earnings To Exceed Estimates FOR RELEASE WEDNESDAY, JUNE 24, 1998 NEW YORK AT &T announced today that it has signed a definitive merger agreement with Tele- Communications, Inc. (TCI) for an all -stock transaction valued at approximately $48 billion. Under the agreement, AT &T will issue 0.7757 shares of AT &T common stock for each share of TCI Group Series A stock and 0.8533 shares of AT &T for each share of TCI Group Series B stock. Immediately following the merger, AT &T will combine its current consumer long distance, wireless and Internet services units with TCI's cable, telecommunications, and high- speed Internet businesses to create a new subsidiary AT &T Consumer Services. The company will trade as a "letter" or "tracking stock" on the New York Stock Exchange and have a significant public ownership. AT &T will also issue separate tracking stock to holders of TCI's programming arm, Liberty Media Group, to continue the holders' interests in the assets now represented by those shares. Separately, AT &T announced that its second quarter earnings would exceed analyst estimates of 80 cents to 82 cents per share by 8 cents to 10 cents due to earlier -more -l- and better than expected benefits from its on going cost reduction efforts. The company anticipates 1998 earnings of $3.35 to $3.45 per share, adjusted for the effects of the company's pending merger with TCG. AT &T Consumer Services AT &T Consumer Services will provide the broadest set of consumer communications services including local, long distance, wireless and international communications, cable television, dial -up and high -speed Internet access services all under the AT &T brand name. AT &T Consumer Services will own and operate the nation's most extensive, broadband local network platform. Following the merger, the new unit intends to significantly accelerate the upgrading of its cable infrastructure, enabling it to begin providing digital telephony and data services to consumers by the end of 1999, in addition to digital video services. "Today we are beginning to answer a big part of the question about how we will provide local service to U.S. consumers," said C. Michael Armstrong, chairman and CEO of AT &T. "We are merging with TCI not only for what it is but for what we can become together," Armstrong explained. "Through its own systems and in partnership with affiliates, AT &T Consumer Services will bring to people's homes the first fully integrated package of communications, electronic commerce and video entertainment services. And it will do it with the quality and reliability that people have come to expect from AT &T." "This merger is a tremendous growth opportunity for TCI's shareowners and employees," said John C. Malone, chairman and CEO of TCI. "As TCI continues the large -scale deployment of advanced digital set -top devices, AT &T's extraordinary brand and resources are ideal complements to TCI's broadband cable distribution and operations. AT &T Consumer Services will offer consumers a wide variety of entertainment, information and communications products, which thoughtfully address personal tastes, needs, choice and convenience." John D. Zeglis, currently president of AT &T, will be chairman and CEO of AT &T Consumer Services and will remain on the AT &T Board of Directors. Leo J. Hindery, Jr., currently president of TCI, will be the new unit's president and chief operating officer. Malone has agreed to become a member of the AT &T Board of Directors. -more- -3- AT&T Consumer Services will provide its services to consumers through a combination of its own broadband networks and services it will procure from others, including AT &T. The new unit will include all of the cable television systems AT &T is acquiring in the merger with TCI, as well as AT &T's fixed wireless technology and related spectrum rights covering more than 90 percent of the nation. When the merger and pending TCI cable system transactions are complete, AT &T Consumer Services' wholly owned and affiliated cable systems will pass 33 million homes. In addition to these physical assets, AT &T Consumer Services will also include all elements of AT &T's existing consumer businesses, except network operations that it will procure from its parent. AT &T's consumer businesses include the nation's leading long distance services, with annual revenues of approximately $23 billion, and the most broadly available wireless services, with annual revenues greater than $3 billion. AT &T's consumer businesses include WorldNet, one of the industry's leading dial -up Internet access services. Through the acquisition of TCI, AT &T Consumer Services will also hold a controlling interest in the @Home Network, the leading provider of high -speed Internet access and content services. @Home currently has affiliate agreements with TCI and several major cable companies that collectively pass more than 50 million homes. On a pro forma basis, before considering synergies, the company projects that AT &T Consumer Services could have 1999 revenue of approximately $33 billion and earnings before interest, taxes, depreciation and amortization (EBITDA) of approximately $7 billion to $7.5 billion. AT &T and TCI anticipate their merger will result in increased revenue and lower costs, producing synergies of approximately $2 billion per year beginning three years after the merger closes. For example, the merger is expected to improve TCI's cable service penetration and improve customer retention for AT &T's consumer long distance service. It will also help reduce the charges AT &T pays to local telephone companies to handle long distance calls and allow both companies to reduce their respective customer care, billing and advertising expenses. Business Communications and Wholesale Networking Services AT &T itself will remain the world leader in business communications services and become the -more- -4- leader in wholesale networking services. On a pro forma basis, the company projects its 1999 revenues from those businesses could exceed $29 billion and its EBITDA could reach approximately $12 billion. AT &T will continue to provide global communications, outsourcing and systems integration services to more than 15 million businesses and institutions. It will own and operate the world's most extensive and advanced communications network, the nation's largest wireless infrastructure, and, following the pending acquisition of TCG, a local access network reaching more than 250 cities from coast to coast. "AT &T is now better positioned for growth," said Armstrong. "When this transaction is completed, AT &T will be the undisputed leader in three of the fastest growing segments of the communications services industry, consumer, business and wholesale networking services." Neither AT &T nor TCI anticipates any significant downsizing to result from the merger. Most AT &T and TCI employees will follow their jobs, and both companies have established senior management teams to ensure a smooth transition. In fact, both companies expect the merger and the creation of AT &T Consumer Services to accelerate their growth, significantly enhancing career opportunities for all employees involved. AT &T and TCI said that they expect the merger, which is contingent on regulatory and other approvals, to be tax -free to their respective shareholders and to close in the first half of 1999. Editor's Note: NEWS CONFERENCE AT &T will hold a news conference at NOON EDT today at its world headquarters at 32 Avenue of the Americas in New York City. AT &T Chairman C. Michael Armstrong and TCI Chairman John C. Malone will co -host the news conference. Reporters who cannot attend can participate by calling in prior to noontime at 1- 800 -553 -0351 in the U.S. or 1 -612- 332 -1020 elsewhere. A replay of the news conference will be available for 48 hours starting at 4:00 p.m. EDT today at 1- 800 248 -7600 in the U.S. or 1- 402 496 -9635 elsewhere. ANALYST CALL Reporters can LISTEN ONLY to a briefing for analysts at 9:00 a.m. EDT today. The briefing will feature Armstrong and Malone as well as AT &T's chief financial officer, Daniel E. Somers. Leaders of the proposed new AT &T Consumer Services John D. Zeglis, chairman and CEO, and Leo J. Hindery, Jr., president and COO will also participate. Reporters in the U.S. can call 1- 800 -553 -0272 or 1- 612 332 -1210 elsewhere. SATELLITE COORDINATES A satellite feed of the news conference is available at the following coordinates: Ku band satellite TELSTAR 5, transponder 11. Downlink polarity, vertical; downlink frequency, 11929 Mhz; location, 97 degrees west. -more- -5- The foregoing are forward looking statements within the meaning of the Securities Act, including statements concerning future operating performance, AT &T's share of new and existing markets, and AT &T's revenue and earnings growth rates. Such forward looking statements, which are not a guarantee of performance, are subject to a number of uncertainties and other factors, that could cause actual results to differ materially from such statements, including the ability to realize potential synergies and integrate operations; competitive pressures, including the timing and level of RBOC entry into long distance; and the success and market acceptance of new products and services. For a more detailed description of the factors that could cause such a difference, please see AT &T's filings with the Securities and Exchange Commission. AT &T disclaims any intention or obligation to update or revise any forward looking statements, whether as a result of new information, future events or otherwise. a O FOR IMMEDIATE RELEASE June 24, 1998 Contacts: Vivian Carr, Liberty Media Group, (303) 721 -5406 LaRae Marsik, TCI Media Relations, (303) 267 -5273 Linda Dill, TCI Investor Relations, (303) 267 -5048 LIBERTY MEDIA GROUP TO COMBINE WITH TCI VENTURES GROUP New Entity Headed by John Malone to be Separately Traded Tracking Stock of AT &T Upon Closing of AT &T/TCI Merger NEW YORK, NY /ENGLEWOOD, CO Tele- Communications, Inc. announced its intention to combine Liberty Media Group (NASDAQ: LBYTA), its programming arm, and TCI Ventures Group (NASDAQ: TCIVA), its technology investments unit. The proposed combination is concurrent with, but not conditional upon, today's announcement of the signing of a merger agreement between Tele- Communications, Inc. (TCI) and AT &T (NYSE: T Under the terms of the consolidation, which is subject to shareholder approval, each outstanding share of TCIVA or TCIVB stock will be exchanged for .52 shares of LBTYA or LBTYB, as the case may be. John C. Malone, TCI's Chairman and Chief Executive Officer, will serve as Chairman of the consolidated group, which will be called Liberty Media Group, and Robert R. Bennett, President and CEO of Liberty, will be President and CEO of the new entity. Upon closing of the AT &T /TCI merger, the shareholders of the new Liberty Media Group will be issued separate tracking stock by AT &T in exchange for the shares currently held. In addition, prior to the closing, Liberty's investment in At Home Corporation (NASDAQ: ATHM), its investment in the National Digital Television Center, and its ownership of Western Tele- Communications, Inc. will be acquired by TCI Group for $2.5 billion cash in a tax -free transaction. The AT &T shares which TCI Ventures Group will acquire upon closing of the Teleport (NASDAQ: TCGI) transaction will also be acquired by TCI Group for approximately $3.0 billion cash in a tax -free transaction. The new AT &T tracking stock will track the remaining assets of the current Liberty and Ventures Groups together with the approximately $5.5 billion of cash proceeds from the foregoing transactions. Liberty will inherit TCI's net operating loss carryforward existing at the closing of the AT &T /TCI merger; such carryforward is currently approximately $1.7 billion and is subject to change prior to such closing. "The new Liberty Media Group's exceptional programming and technology investments, plus the substantial cash it will have, will help grow new businesses, develop content and realize solid asset values for the benefit of the stockholders of Liberty Media Group," said Mr. Malone. "I am very pleased to work closely with Dob Bennett and to focus my attention on the wealth of opportunities which exist." more -2- Tele- Communications, Inc. is traded through the TCI Group, TCI Ventures Group, and Liberty Media Group common stocks. The Series A and Series B TCI Ventures Group common stocks are traded on the National Market tier of the Nasdaq Stock Market under the symbols TCIVA and TCIVB, respectively. Liberty Media Group Series A and Series B Common Stock are series of Tele- Communications, Inc. Common Stock and are traded on the National Market tier of The Nasdaq Stock Market under symbols LBTYA and LBTYB, respectively. Liberty Media Corporation operates the assets that comprise the Liberty Media Group. Certain of the information presented in this press release constitutes forward looking statements within the meaning of the Private Securities Litigation Act of 1995. Although the Company believes that its, expectations are based on reasonable assumptions, there can be no assurance that actual results will not differ materially from the Company's expectations. For additional information, please refer to the reports filed by the Company with the Securities and Exchange Commission. The Company assumes no obligation to update the information contained in this press release. MICHAEL ARMSTRONG CHAIRMAN AND CHIEF EXECUTIVE OFFICER AT &T C. Michael Armstrong was elected chairman of the board and CEO of AT &T effective November 1, 1997. At AT &T, he heads the world's leading communications services company, with more than 90 million customers, 130,000 employees and $52 billion in revenues. Armstrong came to AT &T from Hughes Electronics, where he had been chairman and CEO for six years, transforming it from a company focused mainly on defense to a powerful competitor in the commercial electronics, space and telecommunications industries. Prior to Hughes, Armstrong spent more than three decades with IBM. Beginning there as a systems engineer, he rose through the ranks to become senior vice president and chairman of the board of IBM World Trade Corporation. Earlier, he played major roles in IBM's personal computer and telecommunications businesses. Born October 18, 1938, in Detroit, Michigan, Armstrong earned a B.S. degree in business and economics from Miami University of Ohio in 1961, and completed the advanced management curriculum at Dartmouth Institute in 1976. He was awarded an honorary Doctor of Laws degree from Pepperdine University in 1997. An active supporter of higher education, Armstrong is a trustee of Johns Hopkins University and a member of the advisory board of the Yale School of Management. Armstrong serves as chairman of the President's Export Council, the premier national advisory committee on international trade to President Clinton and the Secretary of Commerce. He is also a member of the Business Council, Council on Foreign Relations, the National Security Telecommunications Advisory Committee and the Defense Policy Advisory Committee on Trade. Armstrong is a member of the board of directors of Travelers Corporation, and the supervisory board of the Thyssen Bornemisza Group. April 1998 JOHN D. ZEGLIS PRESIDENT John Zeglis is President of AT &T and the head of operations for this global communications company. Zeglis and Mike Armstrong, AT &T's CEO, together constitute the company's Office of the Chairman, which has overall responsibility for AT &T's strategy direction and operations. Zeglis grew up in Momence, Illinois. He spent his undergraduate years at the University of Illinois, and was a 1972 magna cum laude graduate of Harvard Law School. He was a senior editor of the Harvard Law Review and won a Knox Memorial Fellowship for a year of postgraduate study in law and economics in Europe. He began his career in law in 1973 as an associate with Sidley Austin. He became a partner in 1978, and on January 1, 1984, he joined AT &T as corporate vice president and general attorney. Zeglis was named AT &T's general counsel in 1986. While retaining that title he served in a series of executive assignments with increasing responsibility before being elected vice chairman in June 1997 and president in October 1997. He is a member of the American Bar Association and state and local bar associations and professional groups, and is active in volunteer groups supporting education. He is the chairman of the Board of Trustees of the George Washington University, a trustee of the Brookings Institution in Washington, D.C., and a trustee of the Culver Education Foundation, Culver, Indiana. Zeglis is also a member of the Kellogg Advisory Board of the J.L. Kellogg Graduate School of Management at Northwestern University and a member of the University of Illinois Business Advisory Council. He is a director of the Helmerich and Payne Corporation in Tulsa, Oklahoma, as well as the Illinova Corporation in Decatur, Illinois. Zeglis lives in New Jersey and is married to the former Carol Jane. Hamm. They have three children. January 1998 .il T Biography John C. Malone Dr. John C. Malone is Chairman and Chief Executive Officer of Tele-Communications, Inc., (TCI), a position he has held since 1996. Previous to that, from 1973 to 1996, Dr. Malone served as President and CEO of TCI. He is a Director of TCI and also serves on the Board of Directors for the Bank of New York, the CATO Institute, Discovery Communications, Inc., PRIMESTAR, Inc. and BET Holdings, Inc. Additionally, Dr. Malone is Chairman of the Board for Cable Television Laboratories, Inc., and Tele- Communications International, Inc. Born March 7, 1941, in Milford, Connecticut, Dr. Malone was a Phi Beta Kappa and merit scholar at Yale University where he obtained a Bachelor of Science in Electrical Engineering and Economics in 1963. He also received a Master of Science in Industrial Management from Johns Hopkins in 1964 and a Doctor of Philosophy (Ph.D.) in Operations Research from Johns Hopkins in 1967. Dr. Malone began his career in 1963 at Bell Telephone Laboratories /AT &T in economic planning and research and development. In 1968, he joined McKinsey Company and in 1970 he became Group Vice President at General Instrument Corporation (GI). He was later named President of Jerrold Electronics, a GI subsidiary. He served as Director of the National Cable Television Association (NCTA) from 1974 to 1977 and again from 1980 to 1993. During the 1977 -1978 term, Dr. Malone was the NCTA's Treasurer. In 1983, Dr. Malone received the NCTA Vanguard Award, one of the highest honors in the cable television industry. He has received many other awards and honors which include: TVC Magazine Man of the Year Award 1981; Wall Street Transcript's Gold Award for the cable industry's best Chief Executive Officer 1982, 1985, 1986 and 1987; Wall Street's Transcript Silver Award in 1984 and 1989; Women In Cable's Betsy Magness Fellowship Honoree; University of Pennsylvania Wharton School Sol C. Snider Entrepreneurial Center Award of Merit for Distinguished Entrepreneurship; American Jewish Committee Sherrill C. Corwin Human Relations Award; Denver University Honorary Degree for Doctorate of Human Letters 1992; Communications Technology Magazine Service and Technology Award: Bronze Award 1993 Financial World CEO of the Year Competition; and 1994 Hopkins Distinguished Alumnus Award. T Biography LEO J. HINDERY, JR. Leo J. Hindery, Jr., 50, is the President, Chief Operating Officer and a Director,of Tele- Communications, Inc. (TCI). Mr. Hindery was elected President of TCI on March 1, 1997. TCI is the world's largest multiple cable system operator, and it owns and has interests in domestic and international programming, telephony and data service businesses. Mr. Hindery is also Chairman of TCI Communications, Inc. (TCIC), Liberty Media Group (LBTY) and TCI Ventures Group (TCIV). Prior to joining TCI, Mr. Hindery was Managing General Partner and Chief Executive Officer of InterMedia Partners and its related entities, which he founded in 1988. InterMedia is the nation's tenth largest multiple system operator. Before launching InterMedia Partners, Mr. Hindery was Chief Officer for Planning and Finance of The Chronicle Publishing Company of San Francisco, which owns substantial newspaper and television broadcast properties and, at the time, owned significant cable television properties. Prior to joining Chronicle, Mr. Hindery was Chief Financial Officer and Managing Director of Becker Paribas, Inc., a major New York -based investment banking firm. His career began with Utah International Inc. in 1971, where he became the company's senior financial officer, with responsibility for financings, acquisitions and development. Mr. Hindery graduated with honors from Stanford University's Graduate School of Business in 1971, where he earned a master of business administration degree. He is a graduate with honors of Seattle University. Mr. Hindery is a Director of Tele- Communications, Inc. and of @Home Network, Cablevision, Inc., Lenfest Group, TCI Music, Inc., Tele- Communications International, Inc., and USA Networks, Inc.; Chairman, a Director and member of the Executive Committee of the National Cable Television Association (NCTA); Chairman and a Director of C -SPAN; and a member of the Executive Committee of Cable in the Classroom. He is also an honorary chair of Cable Positive, the cable industry's AIDS awareness organization. and a member of the Stanford Business School Advisory Council. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 36 g 7 AGENDA ITEM 7 A MEETING DATE: JANUARY 6, 1999 CITY MANAGER: ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD: SUBJECT: Solicitation for contract City Attorney services RECOMMENDED MOTION(S): Review draft solicitation and provide further direction to staff. REPORT SUMMARY: Attached is the draft solicitation for contract City Attorney services which you first saw on December 16. The only changes I have made since then involve additional information I have asked be included in any response to the solicitation. Also attached is a copy of a list I received from the Mayor identifying five firms to whom the solicitation could be sent. At your meeting next week, the Council should consider how it wishes to proceed with this process at this time and direct staff accordingly. If there are any other suggestions for improving the solicitation before it is finalized, those would be welcome too. FISCAL IMPACTS: None anticipated at this time. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Depends on what the Council decides to do. FOLLOW UP ACTIONS: Also depends on what the Council decides to do. ATTACHMENTS: 1. Draft solicitation for contract City Attorney services. 2. Mayor's list of firms to which solicitation could be sent. DRAFT City of Saratoga Request for Qualifications for City Attorney The City of Saratoga is requesting statements of interest and qualifications from individuals and firms to serve as City Attorney on a contractual basis. Qualified individuals and firms who are interested in this opportunity should respond to this Request as set forth below. THE CITY The City of Saratoga is located in the west valley area of Santa Clara County. Incorporated on October 22, 1956 as a basic service City, Saratoga today encompasses approximately 12.5 square miles of area and a population of roughly 30,000. Saratoga operates as a General Law city with a Council- Manager form of government. The five members of the City Council are elected at large and serve overlapping terms. The Council appoints one of its members to serve as Mayor for a one year term. The Council also appoints the City Manager, the City Attorney, and members of seven advisory commissions (Finance, Heritage Preservation, Library, Parks Recreation, Planning, Public Safety, and Youth). The City's land use consists primarily of low to medium density residential development, with less than five percent of the land devoted to commercial and other uses. Because of its desirable location in the foothills overlooking Silicon Valley, coupled with its natural beauty, the community has struggled to preserve a rural, village -like character over time. Consequently, many of the issues which have generated considerable debate and interest over the years revolve around land -use and environmental concerns. The City employs a staff of approximately 50 full -time employees assigned to one of five departments (Administrative Services, City Manager, Community Development, Public Works, and Recreation). The City's total budget is around $12 million, roughly half of which is contained in the General Fund. Currently, the budget for the City Attorney is $150,000, which includes $100,000 for general legal services and $50,000 for litigation services. As a basic service city, Saratoga either contracts for many of the services it provides, e.g. police services through the Santa Clara County Sheriff, solid waste, animal control, etc.; or oversees the provision of services through another governmental agency, e.g. fire protection, sanitation, flood control, etc. Historically, City Attorney services have been provided on a contractual basis. 7, a THE POSITION The City Attorney's primary responsibility is to serve as legal counsel for the City. In this capacity, the City Attorney provides advice and legal counsel to the City Council; City Manager, City Commissions and staff. The City Attorney performs legal research and renders legal advice and opinions on a wide variety of municipal issues as directed by the City Council or as deemed appropriate by the City Attorney. The City Attorney also assists the City Council and City Commissions in complying with California's Open Meeting Act (Brown wn Act) requirements, and provides guidance on conflict of interest and Political Reform Act matters. Additionally, the City Attorney is responsible for managing litigation in which the City is involved, both as Plaintiff and Defendant. In rovidin litigation services P 9 9 to the City, the City Attorney prosecutes violations of the City's 9 y Municipal Code seeking restitution for and relief from damages incurred by the City; represents and advocates for the City in Court and in other judicial and regulatory proceedings; negotiates settlements of lawsuits under terms defined by the City Council; and coordinates prosecution and defense of legal actions with outside expert counsel retained by the City as necessary. The City Attorney is also expected to Y Y p work closely with the City Manager, City Clerk, and senior City staff in the development and implementation of policies adopted by the City Council. The City Attorney must be easily and readily accessible to the City Council and City staff during normal business hours, and is expected to maintain a consistent schedule of office hours at City Hall of between 4 -8 hours per week. In performing these duties, the City Attorney must possess thorough knowledge and experience in the following subject areas as they relate to the practice of municipal law: California Government Code statutes (Brown Act, Political Reform Act, Proposition 218) California Elections Code statutes California Planning, Zoning and Land Use law (California Environmental Quality Act, Permit Streamlining Act, Subdivision Map Act) California Labor Code statutes and Employment law (Fair Labor Standards Act, Family and Medical Leave Act, Meyers Milias -Brown Act, Americans with Disabilities Act, California Workers Compensation law) Real Estate law (acquisitions, condemnations, Eminent Domain proceedings) California Public Contract Code statutes California Revenue Taxation Code statutes California Streets Highways Code statutes (Assessment District law) California Vehicle Code statutes California Health Safety Code statutes California Public Utilities Code statutes (including federal Telecommunications Act of 1996 statutes) SUBMITTAL REQUIREMENTS Qualified individuals and firms who are interested in responding to this Request must submit 15 copies of a Statement of Qualifications which shall include the following: Background information about the individual or firm, including areas of specialization and experience in providing legal assistance to public sector clients Biographical information (resumes) of the individual or, in the case of a firm, the individuals in the firm who would be available to provide services to the City Information about how services which could not be directly provided by the individual or firm would be provided (e.g. labor relations) A listing of public sector clients to whom services are or have been provided Seven references from public sector clients to whom services are or have been provided A current fee schedule Information about how legal costs are monitored and controlled to ensure services are provided in as cost effective manner as possible Responses to this Request shall be mailed or delivered to: City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Attention: Larry I. Perlin, City Manager Responses to this Request must be received by: Questions about this Request may be directed to Larry I. Perlin, City Manager, at (408) 868 -1213. 120U/98 14:30 1 408 257 1123 JIM SHAW Pg. 01 Is/ 7-6 ,L PS/0 ..Q,I 9/ z, CITY ATTORNEY PROPSECTS LIST CC (6011c /1114,2444 6 4.4 S Berliner Cohen 10 Almaden Blvd. 1-k is Jose, CA 95113 (408) 286 -5800 S 1 S t a S 4.1 -eSTed ai/ wo„fi 2. Hanson, Bridgett, Marcus, Vlahos and Rudy (S 333 Market St., Ste. 2300 7 0 nQ sg.►ti 7 San Francisco, CA 94105 U SO l c t ra 7l o (415) 777 -3200 Sa� atvy' et. 3. Morrison and Foerster 1/C/97 425 Market St. C ).-3 c r s c U s' San Francisco, CA 94105 N, q (415) 268-7000 u G 4. Shute, MMaty, and Weinberger ,ov` 396 Hayes St. 3 q g San Francisco, CA 94102 2- (415) 552 -7272 5. Myers, Nave, Riback Silver and Wilson (Mike Iblack) SARATOGA CITY COUNCIL �j EXECUTIVE SUMMARY NO. 3 oh?' AGENDA ITEM: 5 MEETING DATE: January 6, 1999 CITY MANAGER: 45 ORIGINATING DEPT: Community Development ment DEPT HEAD: Al SUBJECT: Ordinance adding Section 9- 15.065 to the Municipal Code restricting sleeping or living in motor vehicles. RECOMMENDED MOTION(S): Introduce Saratoga Ordinance 9 15.065 by title only, waiving a full reading. REPORT SUMMARY: Attached is the proposed Ordinance that, if adopted, will assist the City's Code Enforcement Officer and the Sheriff's Department in eliminating the use of vehicles as sleeping or living quarters. Over the past few years there has been an increase in complaints related to persons sleeping in recreational type vehicles or motor vehicles on private property. Current Zoning Ordinances do not specifically address this activity and the City has been limited in its ability to regulate the situation. This Ordinance was first presented to the City Council at the December 16, 1998 meeting. The Council requested that the item be continued to revise the Ordinance to include a proviso allowing for an extension to the seventy -two hour restriction for legitimate guests of Saratoga residents. This extension provision, subject to the City Manager's approval, has now been included. The City Manager's "designee" reviewing these exception requests will most likely be the Code Enforcement Officer, who would then draft an approval letter for reasonable requests for the City Manager's signature. Staff is not anticipating that the City will be receiving large numbers of these requests, and no accompanying permit fee is recommended at this time. If, over time, it turns out that the City is expending considerable amounts of time processing these requests either as a result of receiving large numbers of requests or the requests becoming sensitive matters with neighbors the City can always reevaluate the Ordinance's stated process or fee requirement. FISCAL IMPACTS: None. The Code Enforcement Officer and/or the Sheriffs Department are already responding to these types of complaints. This Ordinance should reduce the amount of time spent investigating and responding to these complaints. ADVERTISING, NOTICING AND PUBLIC CONTACT: None. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Ordinance will not be adopted, and the conditions of persons utilizing vehicles as living or sleeping quarters may continue. FOLLOW UP ACTIONS: The Ordinance will be scheduled for the next regular meeting for adoption on the City Council consent agenda. ATTACHMENTS: 1. Proposed Ordinance i ORDINANCE NO. 71- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADDING SECTION 9 -15.06 TO THE MUNICIPAL CODE RELATING TO VEHICLES The City Council of the City of Saratoga hereby ordains as follows: Y Section 1: Section 9- 15.065 is hereby added to the Saratoga Municipal Code to read as follows: "Section 9- 15.065. Vehicles Used as Living or Sleeping Quarters. No vehicle, including any boat, bus, trailer, motor home, van, camper (whether or not attached to a pickup or other vehicle), camp trailer, automobile, truck, pickup, airplane, haul trailer, truck tractor, truck trailer, utility trailer, or any device by which any person or property may be propelled, moved or drawn, shall be used for living or sleeping quarters, except as permitted below: 1. Trailers, campers or recreational vehicles may be used by a bona fide guest of a City resident for a period not to exceed seventy -two hours where the trailer, camper or recreational vehicle is located on such resident's property. Upon written request, from a city resident, the City Manager or his designee may grant reasonable time extensions of this exemption period." Section 2: This Ordinance shall be in full force and effect thirty (30) days after its passage and adoption. 1 The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the City Council of Saratoga held on the day of 1999, by the following vote. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk MSRdsp December 21, 1998 J: \WPD\MNRS W\273 \ORD.98WDDVEHC.ODE 2 I SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 3029 AGENDA ITEM MEETING DATE: JANUARY 6, 1999 CITY MANAGER: ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD: SUBJECT: Ordinance changing start time for regular City Council meetings RECOMMENDED MOTION(S): Move to introduce the Ordinance by title only, waiving further reading. REPORT SUMMARY: As requested at the Council's December 16 meeting, the City Attorney has drafted the attached Ordinance which, if adopted, will change the start time for regular City Council meetings to 7:00 p.m. from 7:30 p.m. With this change, all City Council meetings would then start at the same time unless decided otherwise in advance. If the Ordinance is introduced at next week's meeting, it would then be scheduled for second reading and adoption at your January p y u 20 meeting and g become effective thirty days thereafter, or on February 19. The first regular meeting then which would start at 7:00 p.m. would be the meeting of March 3. FISCAL IMPACTS: None. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional at this time. If the Ordinance is ultimately adopted, staff will endeavor to promote the time change as much as is reasonably possible. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Ordinance will not be introduced and regular meetings will continue to begin at 7:30 p.m. FOLLOW UP ACTIONS: The Ordinance will be scheduled for second reading and adoption on January 20. ATTACHMENTS: Ordinance. FROM NAVE, RI BACK, SILVER WILSON (MON) 12. 21' 98 8:54/ST. 8 53/NO. 4860102361 P 2 ORDINANCE NO. 71- I I AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING SECTION 2- 10.010 OF THE CODE OF THE CITY OF SARATOGA RELATING TO REGULAR MEETINGS OF THE CITY COUNCIL The City Council of the City of Saratoga does hereby ordain as follows: SECTIQN 1, Section 2- 10.010 of the Code of the City of Saratoga is hereby amended to read as follows: "2- 10.010 Regular Meetings. The regular meetings of the' City Council shall be held on the first and third Wednesdays of each month unless such day is a holiday, in which case the meeting may be held on such business day as designated by the Cit Council or the meeting may be cancelled. The time of such meeting shall be P.M., and the place shall be at City Hall in the Saratoga City Council Chambers. Any regular meeting may be cancelled by the City Council upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled." SECTION 2. EFFECTIVE DATE. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption. The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the City Council of Saratoga held on the day of 1999, by the following vote. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk December 17, 1998 MSRdsp ):1WPD\MNRSW 1273 \ORD.98\MEET1NGS.99