HomeMy WebLinkAbout01-07-1998 Staff Reports SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 21 53 S
AGENDA ITEM
a
MEETING DATE: JANUARY 7, 1998 CITY MGR.: 10, AP
ORIGINATING DEPT.:COMMUNITY ENVIRONMENT PREPARED BY:
SUBJECT: ADA Improvements Phase I, C.I.P. No. 9302 Final
Acceptance and Notice of Completion
Recommended Motion(s):
Move to accept the project as complete and authorize staff to
record the Notice of Completion for the construction contract.
Report Summary:
All work on the ADA Improvements Phase I (Capital Project No.
9302) has been completed by the City's contractor, J.J.R.
Construction, Inc., and inspected by Engineering staff. The final
construction contract amount was $131,252.74, which is 56.8% above
the awarded contract amount of $83,790. However, of this total
amount, $5,011 was expended on drainage improvements associated
with the settlement of the Bloxham litigation, $3,880 was expended
on two islands associated with the Baylor Avenue Traffic Calming
'Project, and. $13,154.02 was expended on mitigation of drainage
problems located on Westview Drive, Espada Court, and Charters
Drive all of which have been funded through other existing
budgetary appropriations. The remaining $25,417.72 above the
original contract amount was expended on additional handicap ramps,
two ADA compliant walkways at the Warner Hutton House, and an ADA
ramp and handrails.at the Corporation Yard.
In order to close out the construction contract and begin the one
year maintenance /warranty period for all of the completed work, it
is recommended that the Council accept the project as complete.
Further, it is recommended that the Council authorize staff to
record the attached Notice of Completion for the construction
contract so that the requisite 30 day Stop Notice period for the
filing of claims by subcontractors or material providers may �I
commence.
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Fiscal Impacts:
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The ten percent retention withheld from previous payments to the
contractor will be released 30 days after recordation of the Notice II
of Completion assuming no Stop Notices are filed with the City.
The adopted budget contains sufficient funds in Capital Project No.
9302, Account No. 4510 to cover the cost of the construction of the
ADA compliance work, in Activity 34 (Flood Control /Storm Drain),
Account No. 4510 to cover the cost of the Bloxham settlement work,
and in Activity 31 (Street Maintenance), Account No. 4510 to cover
the cost of the islands on Baylor Avenue and the other drainage
related work.
Follow Up Actions:
Staff will record the Notice of Completion for the construction
contract and release the contract sureties and retention thirty
days thereafter.
Consequences of Not Acting on the Recommended Motions:
The project would not be accepted as complete and staff would
notify the contractor of any additional work required by the City
Council before the project would be accepted as complete.
Advertising, Noticing and Public Contact:
Nothing additional.
Attachments:
1. Notice of Completion.
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Recording requested by,
and to be returned to:
City of Saratoga
Engineering Division of the
Community Environment Department
13777 Fruitvale Avenue
Saratoga, CA 95070
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the work agreed to be performed under
the contract mentioned below between the City of Saratoga, a
municipal corporation, whose address is 13777 Fruitvale Ave.,
Saratoga, CA 95070, as Owner of property or property rights, and
the Contractor mentioned below, on property of the Owner, was
accepted as complete by the Owner on the 7th day of January, 1998.
Contract Number: N/A Contract Date: March 5, 1997
Contractor's Name: J.J.R. Construction, Inc.
Contractor's Address: 1248 Oak Street, San Mateo, CA 94402
Description of Work: ADA Improvements Phase I, C.I.P. 9302
This notice is given in accordance with the provisions of Section
3093 of the Civil Code of the State of California.
iQ The undersigned certifies that he is an officer of the City of
Saratoga, that he has read the foregoing Notice of Acceptance of
Completion and knows the contents thereof; and that the same is
true of his own knowledge, except as to those matters which are
therein stated on information or belief, and as to those matters
that he believes to be true.
I certify under penalty of perjury that the foregoing is true and
correct. Executed at the City of Saratoga, County of Santa Clara,
State of California on 19
CITY OF SARATOGA
BY:
Larry I. Perlin
ATTEST: City Manager
Larry I. Perlin, City Clerk
Gov. Code 40814
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SARATOGA CITY COUNCIL
5- EXECUTIVE SUMMARY NO. 2, 97 5 4 AGENDA ITEM
6
MEETING DATE: JANUARY 7, 1998 CITY MGR.: Jet AO!„
ORIGINATING DEPT.:COMMUNITY ENVIRONMENT PREPARED BY:
SUBJECT: Approval of payments for miscellaneous construction work
performed by C.F. Archibald Paving, Inc.
Recommended Motion(s):
Move to approve the various construction purchases made in
connection with the Baylor Avenue traffic calming project and
winter preparedness work.
Report Summary:
The purpose of this report is to obtain Council's approval of a
number of construction purchases which have been authorized by
staff in order to complete the Baylor Avenue Traffic Calming
Project and to complete various winter preparedness work. Total
cost of the authorized work is $47,150.
In late October, staff authorized C.F. Archibald Paving, Inc., who
has satisfactorily worked for the City in the past and who was the
second low,bidder on the 1997 Pavement Management Program, to
install a speed hump on Baylor Avenue and to perform miscellaneous
street work. Originally, it had been staff's intention to authorize
O'Grady Paving, Inc. to do this work under the 1997 Pavement
Management Program construction contract which they were awarded in
July. However, due to the less than satisfactory work performed by
them paving Saratoga Avenue and their unwillingness to take on
additional work, staff lost confidence in their ability to perform
this work in a proficient and timely manner. Consequently, staff
approached C.F. Archibald Paving to determine their interest in
performing this work since they were the second low bidder on the
1997 Pavement Management Program. Staff was pleased to find that
they were both eager and willing to accomplish this work prior to
winter even though it was on short notice and in the midst of a
very busy construction season.
The following summarizes the various work which C.F. Archibald was fl
authorized to do:
1. Installation of a speed hump on Baylor Avenue in conjunction
with the Baylor Avenue Traffic Calming Study. This work cost
approximately $3,500'. A second speed hump should be installed by
the middle of January at approximately the same cost.
2. Raising and adjustment of manholes on various streets deemed to
be a ped /bike and /or vehicular hazard. Total cost for this work is
approximately $6,800.
3. Installation of asphalt berms along various streets in order to
mitigate existing drainage problems. Total cost for this work is
$11,250.
4. Wedge cutting and resurfacing along various streets in order to
mitigate drainage problems and /or ped /bike hazards. Total cost for
this work is approximately $6,850.
5. Repairs of failed sections along various streets through dig
out and deeplift paving. Total cost for this work is approximately
$15,250.
All of the above work has been completed by C.F. Archibald in a
timely and satisfactory manner. Consequently, it is recommended
that Council at this time approve the entire above list of
construction purchases so that payment to the contractor can be
made.
Fiscal Impacts:
Sufficient funding for all the above work exists in the adopted
budget in Activity 31 (Street Maintenance), Account No. 4510
(General Contracts) and Account No. 4530 (Repair Services).
Advertising, Noticing and Public Contact:
None.
Consequences of Not Acting on the Recommended Motions:
Either some or all of the above purchases would not be approved.
Staff will follow whatever other direction is provided by Council.
Follow Up Actions:
None.
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Attachments:
1. 1997 Pavement Management Program bid summary.
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CITY OF SARATOGA 1
i BID SUMMARY: 1997 PAVEMENT MANAGEMENT PROGRAM I
1 'r BID OPENING DATE: JULY 17, 1997
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ENGINEERS ESTIMATE O'GRADY PAVING, INC. 1
ITEM ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL UNIT PRICE TOTAL 1
1. TRAFFIC CONTROL 1 LS N/A $7,500.00 N/A $10,000.00
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i 2. CLEARING AND GRUBBING 1 LS N/A $2,500.00 N/A $2,000.00 1
3. GRADING (EARTHWORK) 100 CY $25.00 $2,500.00 $40.00 $4,000.00
4. SUBGRADEPREPARATION 1,500 SF $0.75 $1,125.00 $1.00 $1,500.001
5. REMOVE& REPLACE BARRICADE. 1 LS N/A $1,503.00 N/A $1,000.001
I 6. REMOVE A.C. BERM 130 SF $10.00 $1,300.00 $5.00 $650.00 1
7. REPAIR FAILED STREET SECTION 1,700 SF $5.50 $9,350.00 $5.70 $9,690.00 1
8. ASPHALT CONCRETE OVERLAY 3,000 TON $42.03 $126,000.00 $39.03 $117,000.00 1
9. ASPHALT CONCRETE BERM 1,850 LF $7.00 $12,950.00 $2.50 $4,625.00 1
10. ASPHALT CONCRETE PATH 1,500 SF $4.00 $6,000.00 $3.00 $4,503.00 1
I 11. A. C. PATH OVERLAY 100 SF $70.00 $7,000.00 $75.00 $7,500.00
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I 12. GRIND PAVEMENT 8,200 SF $0.75 $6,150.00 $0.50 $4,100.00 1
1 13. WEDGE CUT 9,100 IF $1.25 $11,375.00 $1.00 $9,100.00
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I 14. PAVEMENT FABRIC 4,400 SY $0.90 $3,960.00 $1.00 $4,400.001
15. ADJUST STORM MH TO GRADE 11 EA $250.00 $2,750.00 $300.00 $3,300.00 1
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16. ADJUST MONUMENTS TO GRADE 4 EA $150.00 $600.00 $200.00 $800.00 1
1
17. PAINT TRAFFIC STRIPE -S.D. #2 2,700 LF $0.25 $675.00 $0.11 $297.00 1
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18. PAINT TRAFFIC STRIPE -S.D. #22 2,000 IF $0.50 $1,000.00 $0.30 $600.00
1 19. PAINT TRAFFIC STRIPE -S.D. #38 100 IF $0.50 $50.00 $0.60 $60.00
11 20. PAINT TRAFFIC STRIPE- S.D. #39 11,350 IF $0.25 $2,837.50 $0.16 $1,816.00 1
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1' 21. PAINT CROSSWALKS 4 EA $250.00 $1,000.00 $220.00 $880.00 1
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i 22. PAINT SCHOOL CROSSWALKS 3 EA $500.00 $1,500.00 $600.00 $1,800.00 1
23. PAINT "SCHOOL" 2 EA $75.00 $150.00 $80.00 $160.00 1
24. PAINT "25" 4 EA $50.00 $200.00 $30.00 $120.00
25. PAINT "XING" 4 EA $50.00 $200.00 $60.00 $240.00
26. PAINT "BIKE LANE" 20 EA $50.00 $1,000.00 $40.00 $800.00
27. PAINT "ONLY" 2 EA $50.00 $100.00 $50.00 $100.001
28. PAINT ARROWS 2 EA $50.00 $100.00 $40.03 $80.00
29. PAINT"PED" 2 EA $50.00 $100.00 $40.00 $80.00
30. PAINT "SLOW" 2 EA $50.03 $100.00 $60.00 $120.00
31, PAINT PARKING STALLS 5 a EA $35.00 $175.00 $25.00 $125.00
32. TYPE A PAVEMENT MARKERS 20 EA $5.00 $100.00 $6.00 $120.00
33. BLUE PAVEMENT MARKERS 15 EA $10.00 $150.00 $10.03 $150.00 1 1
34A. ADJUST SANITARY MH TO GRADE 23 EA $250.00 $5,750.00 $300.00 $6,900.00 1
35A, ADJUST TELEPHONE MH TO GRADE 7 EA $250.00 $1,750.00 $300.00 $2,100.00 1 1
36A. I ADJUST WATER VALVES TO GRADE PG&E GAS VALVE TO GRADE 41
1 I EA I I $150.00 $6,150.00
$1 0.00 I $150.00 I $6,150.00 I
$150.00 $1 so.00 I
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37A. ADJUST PG
TOTAL I I 1 $225,797.50 $207,013.00 I
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i CITY OF SARATOGA
I BID SUMMARY: 1997 PAVEMENT MANAGEMENT PROGRAM I
BID OPENING DATE: JULY 17, 1997 I
C.F. ARCHIBALD PAVING, INC. GRANITE CONSTRUCTION CO. I
ITEM ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL UNIT PRICE TOTAL I
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1. TRAFFIC CONTROL 1 LS N/A $7,500.00 N/A $16,000.00 I
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2. CLEARING AND GRUBBING 1 LS N/A $2,000.00 N/A $5,850.00 I
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3. GRADING (EARTHWORK) 100 CY $30.00 $3,000.00 $60.00 $6,000.00 I
4. SUBGRADE PREPARATION 1,500 SF $1.00 $1,500.00 $1.00 $1,500.00 I
5. REMOVE REPLACE BARRICADE. 1 LS N/A $2,500.00 N/A $500.00 I
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6. REMOVE A.C. BERM 130 SF $7.00 $910.00 $1.00 $130.00 I
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7. REPAIR FAILED STREET SECTION 1,700 SF $4.00 $6,800.00 $7.00 $11,900.00 I
8. ASPHALT CONCRETE OVERLAY 3,000 TON $42.00 $126,000.00 $42.00 $126,000.00 1
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9. ASPHALT CONCRETE BERM 1,850 LF $5.00 $9,250.00 $3.50 $6,475.00 I
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10. ASPHALT CONCRETE PATH 1,500 SF $4.50 $6,750.00 $3.50 $5,250.00 I
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11. A. C. PATH OVERLAY 100 SF $65.00 $6,500.00 $80.00 $8,000.00 I
12. GRIND PAVEMENT 8,200 SF $0.60 $4,920.00 $0.50 $4,100.00 I
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13. WEDGE CUT 9,100 LF $1.00 $9,100.00 $1.00 $9,100.00 I
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14. PAVEMENT FABRIC 4,400 SY $1.50 $6,600.00 $1.00 $4,400.001
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15. ADJUST STORM MH TO GRADE 11 EA $280.00 $3,080.00 $325.00 $3,575.00
16. ADJUST MONUMENTS TO GRADE 4 EA $222.00 $888.00 $265.00 $1,060.00 I
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17. PAINT TRAFFIC STRIPE- S.D. #2 2,700 LF $0.10 $270.00 $0.11 $297.00 I
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18. PAINT TRAFFIC STRIPE -S.D. #22 2,000 LF $0.30 $600.00 $0.44 $880.00 I
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19. PAINT TRAFFIC STRIPE-SD. #38 100 IF $1.00 $100.00 $0.40 $40.00
20. PAINT TRAFFIC STRIPE -S.D. #39 11,350 LF $0.20 $2,270.00 $0.20 $2,270.00 I
21. PAINT CROSSWALKS 4 EA $200.00 $800.00 $480.00 $1,920.00 I
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22. PAINT SCHOOL CROSSWALKS 3 EA $500.00 $1,500.00 $480.00 $1,440.00 1
I
23. PAINT "SCHOOL" 2 EA $75.00 $150.00 $67.00 $134.00 I
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24. PAINT "25" 4 EA $25.00 $100.00 $34.00 $136.00 I
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25. PAINT "XING" 4 EA $50.00 $200.00 $40.00 $160.00 I
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26. PAINT "BIKE LANE" 20 EA $30.00 $600.00 $19.00 $380.00 I
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27. PAINT "ONLY" 2 EA $45.00 $90.00 $42.00 $84.00 I
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28. PAINT ARROWS 2 EA $30.00 $60.00 $28.00 $56.001
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29. PAINT "PED" 2 EA $36.00 $72.00 $35.00 $70.00 I
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30. PAINT "SLOW" 2 EA $50.00 $100.00 $44.00 $88.00 I
31. PAINT PARKING STALLS 5 EA $20.00 $100.00 $11.00 $55.00
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32. TYPE A PAVEMENT MARKERS 20 EA $5.00 $100.00 $2.00 $40.00 I
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33. BLUE PAVEMENT MARKERS 15 EA $10.00 $150.00 $3.00 $45.00 I
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34A. ADJUST SANITARY MH TO GRADE 23 EA $280.00 $6,440.00 $325.00 $7,475.00 I
35A. ADJUST TELEPHONE MH TO GRADE 7 EA $350.00 $2,450.00 $325.00 $2,275.00 I
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36A. ADJUST WATER VALVES TO GRADE I 41 EA $180.00 I $7,380.00 $265.00 I $10,865.00
I I 37A. I ADJUST PG &E GAS VALVE TO GRADE I 1 EA $180.00 I $180.00 $265.00 1 $265.00
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I TOTAL I I I $221,010.00 I $238,815.00
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etA, '44)4; 7c.ef-rt A 0
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2 AGENDA ITEM
74
MEETING DATE: JANUARY 7, 1998 CITY MANAGER:
ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD:
SUBJECT: Resolution endorsing public acquisition of former Alma College property as the
Bear Creek Redwoods Regional Preserve
RECOMMENDED MOTION(S):
No recommendation. The City Council should determine whether or not to adopt the Resolution.
REPORT SUMMARY:
Attached is a Resolution which, if adopted, would express Council's support for public
acquisition of the approximately 1,100 acre former Alma College property above Los Gatos as
the Bear Creek Redwoods Regional Preserve. The Resolution was drafted per Council's
direction following a presentation made at your December 17 meeting by representatives from the
Greenbelt Alliance. The Resolution does not propose any City funding for acquisition of the
property.
An application for primarily a country club development on the property is currently in process
with the County Planning Department. A draft Environmental Impact Report has been prepared
for the project and has been circulated for comments. The comment period ends at the end of
January after which the EIR will be finalized and the application scheduled for a hearing before
the County Planning Commission most likely in March. Excerpts from the draft EIR discussing
the current site characteristics and the proposed project are attached (Attachment 1). Also
attached are a page from the local chapter of the League of Woman Voters current newsletter
devoted to a discussion of the project (Attachment 2), and the December 2 letter from the
Greenbelt Alliance (Attachment 3). Since the project has little impact on Saratoga, staff has no
recommendation to make regarding adoption of the Resolution. If the Council decides to adopt
the Resolution, direction should be given as to whom the Resolution should be sent.
11
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FISCAL IMPACTS:
None.
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ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
N /A.
FOLLOW UP ACTIONS:
If the City Council adopts the Resolution, copies will be sent to those parties which the Council
directs should receive copies.
ATTACHMENTS:
1. Resolution.
2. Excerpts from draft EIR.
3. Excerpt from LWV newsletter.
4. December 2 letter from Greenbelt Alliance.
12/29/97 18:09 12408 279 8537 SCC /ERA [j001 /014
SECTION 1 1 To C. air 1 Nr-1; try
DESCRIPTION
Fr)--° 4
PROJECT D Mir
9-611 -1.4 sy ex+ ma_
1.1 SITE DESCRI
a roximately one mile south of the
The project site is in an unincorporated area of Santa Clara County, PP The site is located on the west
Sphere of Influence boundary of the Town of Los Gatos (see Exhibit 1.1 -1).
side of Highway 17, just west of the Lexington Reservoir.
The j ro ect site consists of approximately 210 acres of rolling wooded land in the foothills f the o Santa
P
Cruz Mountains. The property is roughly triangular in shape, bounded on the east by Highway
north and west by Bear Creek Road, and on the south by Webb Creek, a tributary of half ercroft
the s (see
Exhibit 1.1 -2). Briggs Creek and two on -site tributaries flow through the southern
the northwest to the southeast. The approximate site dimensions are: one mile e along the eastern b of boundary
with Highway 17; 3,600 feet along the southern boundary; and over one mile along the
Creek Road on the northwestern side.
The site is largely undeveloped and covered with woodland, chaparral, grassland and riparian corridors
ersed
along stream courses. Site topography is irregular, with numerous steep hillsides ridges l and ravines intersp
with several spur on the
es containing areas of relatively level ground (see Exhibit 1.1-3).
site range from just under 700 feet above mean sea level at the low point f Briggs Creek near ar High g
17, to over 1,000 feet on the hilltop near the southeast corner of the site. The orthern
generally lower in elevation than the southern half and consists of gently sloping hillsides covered with open
fields of grass interspersed with wooded vegetation. This area also includes 10 acres of abandoned
vineyards, located in the northeast corner of
the site. The southern half of the site is more densely wooded
and has steep slopes associated with deeply incised creek channels. Unpaved access roads and trails
meander throughout the site.
There are a number existing of existin structures on the site including the former Alma College buildings, a horse
ranch and stables, several residences, a large water tank and a wastewater disposal l faconty These
structures and facilities are described below and shown in Exhibit 3.1 -1 of the Land Use
i g
Alma College: This group of structures covers approximately 4.0 acres of relatively level ground along a
spur ridge in the northwest corner of the site, near Bear Creek Road. The building complex includes a two
stor y former library, a chapel, a one -story building formerly used for classrooms, a two -story residence,
and a one -story maintenance facility. Except for a caretaker who occupies some of these facilities while
a managing the property and a portion of the library building which is being used as a temporary office for
the Los Gatos Country Club, none of these buildings is currently in use. There is also a 11/2 acre pond
nearby to the west, adjacent to Bear Creek Road.
II Robert 'em. dliam rost Associates
os Gatos ountry ub 'roject Project Description
I
Environmental Impact Report 1 November Project D c 1tion
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I LOS GATOS AS, 1" 2,000 Feet PROJ V C N TY
COUNTRY CLUB PROJECT
Exhibit 1.1-2
11 al cit 9361, "Mat agc.
4. v
JN 650049
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12/29/97 18:11 VI 408 279 8537 SCC /ERA 0003 /014
1
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1
1
EXISTING RESIDENCE
I 1
j Not a part of Subject Property Limits. v
r BEAR CREEK OVERPASS
1 Architectural Element, regwr6d PROPOSED HIKING TRAII
1. Unit 1 Galt Course Su
EMPLOYEE RESIDENCES
Superintendent. 3. Unit 3 General Manor er 4
p 4. Unit Head Prolessional. r '71'74. t i 1 i 11
2. Unit 2 Director of Golf I I r
GOLF COURSE
Sign Monument and Gales with new fen IENTRY
an lane, r I �I J Wt., r f. ,11
MAINTENANCE BUILDING 1 rir,
Maintenance vehicle storage, 6,000 al. I' 6 11 i r t
1 ADDITIONAL PARKING J�' r'+,g4
EMPLOYEE DUPLEX TRIPLEX 1
CLUBHOUSE v'• sr s a, r 1'� t
Pro Shop and Grill with Cart Storage xr� t f 1 11 a 1
P arkingfor.1 LL` is m -r._ 4 I
9 r ut u j 4 g k 1� I
P y 1 1► I l l i a P P G F r a r �1
PROPOSED LAKE D iic.-
`a. "r \i Zl e e -i t t r •':ir p
N'''+' s ::i','
i �4e� C n� \'y :P 2, r r r F
t ro i�' I il „f�,`, mo •vl ry LI,
1 'r `'`a' `i\i SOUND WALL (Sound attenuation l
v ri'�� it. r NEW BRIDGES (15' minimum wit
RELOCATED EXIT NEW 2 LANE ROAD
RelocaledExilwlt LAKE A ry. r, J�
Approx. 2 acres. Gravity source for course :r, -7-"-"4:•- PRACTICE RANGE COMPLEX (25 Turl Te
irrigation clean, inc. depth, size and seal.
EXISTING BUILDINGS 1
4 P!"`� 1 ;t support building. 52 Perking Spaces Provid
10- LANDSCAPED SOUND WALLS
Existing Buildings to be used for Athletic t.1,' a c---",,,.: 47,..,;:1=2"::
Facility, Parking of 176 spaces are provided. j t' rotection and course I
EXISTING ALMA COLLEGE ROAD
Restaurant to serve the total project. t;,, ri t f ENTRANCE AND EXIT (Provides as entrant
e 7711171- MAINTENANCE BLDG. 2 (Maint(Maintenance, 4,C
EXISTING SEWAGE/SEPTIC FACILITY p STORAGE a ep 0� accommodate proposed project.)
Existing Residence to b e ti
g O
converted to storage. Y r'�y�,y '�;1 EXISTING 500,000 GAL WATER TANK V
For fire rrigation.
EXISTING LAKE B a mil► i• ;.a p
2 acres tor course Irrigation. r .e' t TENNIS COURTS
Clean, Increase depth, install r; p
pumps station. \E\ t
:3,
1_ Source: den FER Architects
r
1 =5 00 f eet
f 6ert 9 Beiq.'William `I�st t��` ssoci tes
le f
T-••• 9-97 JN 650049
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Access to the former college site is via Alma College Road, a private driveway extending westward to the
College from Highway 17, with another entrance to the west off Bear Creek Road. l
the
Horse Ranch and Stables: This group of structures covers approximately 4.0
and a corral and rtablge. in
Bear
central area of the site. These structures consist of a barn, two residences,
Creek Stables operates from these facilities.
Caretaker Residences: Three other single family residences are present at various locations throughout the
property. The residences were all former caretaker and staff residences and date from the early to middle
part of the century. These residences are not occupied at the present time.
W ater Stora a Tank: Located on a hill near the southeastern corner of the property is a 500,000 gallon
concrete covered storage tank operated by the applicant.
Wastew Dis oral Facili There is a small, abandoned sewage treatment plant located south of the
Alma College Road entrance off Highway 17, which previously served Alma College and its
schools. This facility was installed in 1938 and consists of an Imhoff tank, gravel filter and dosing siphon
which discharges to a spray system in an adjoining hillside garden area.
The project site is part of a larger landholding which comprises a total of approximately 1, 0is acres.
However, the applicant only holds an option to purchase the 210 acres which is the subject
The applicant has no written or implied agreements regarding the remaining 890 acres. Most of this larger
the
property is located upslope and to the southwest of the project site, except for a small portion
property that extends east of Highway 17, encompassing the site of the Alma Fire of the larger landholding
Exhibit 1.1-
2). These lands are not included in the project. Although the adjacent 890 acres
have some development potential, there are no current plans for the development and -a stand-alone project and
ir o
important to note that the proposed Los Gatos Country Club project is intended as
p
is not dependent on the
development of the adjacent 890 acres for project feasibility. Any future
development of this adjacent property would require a separate development applicationR to the County
addresses the
followed by full discretionary review and environmental assessment.
potential cumulative effects of the proposed project in conjunction with the adjacent 890 acres in Section
4, Cumulative Impacts. The County has made no commitments to approve any future development which
may be proposed for the adjacent 890 acres. (See also Section 6, Growth Inducing Effects of the Proposed
Project).
The timber rights on the adjacent 890 acres were sold by Hong Kong Metro Realty in August 1997. A III
timber harvesting plan for the adjacent 890 acres may be filed in the near future. However, any such
timber harvesting plan would not be proposed as part of the proposed project. The project applicant holds
no rights to timber on the adjacent 890 -acre site.
o ert a ein, i ham Frost Associates
os airs ountry lu. 'roject Project Description
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1.2 DESCRIPTION OF THE PROPOSED PROJECT
1.2.1 BACKGROUND
A use permit application and Draft Environmental Impact Report (DEIR) were submitted to the County I f
of Santa Clara in 1995 for a similar project on the 210 -acre project site. This previous project involved
i III
a private membership, 18 -hole golf course and country club development to be built in two phases.
The first phase of the previous project was proposed to consist of construction of the golf course, a
12,500 square -foot clubhouse, maintenance facilities and four single family dwellings for employees. The
project was proposed to include an expanded water system for domestic use and irrigation supply, and
a new on -site sewage treatment and disposal system. A new internal roadway system was also proposed
as part of the first phase of the project.
The second phase of the project was proposed to include an athletic club and additional employee housing
consisting of one duplex and one triplex. An athletic club was proposed that would reuse the former
Alma College buildings on the site. The second phase would have required a separate use permit.
The 1995 EIR was not certified by the County, nor was the use permit for the previous project approved
by the County; therefore, the project was not implemented. The current project contains features that
address environmental issues raised by the County, responsible agencies, and the public during public
hearings, meetings and discussions regarding the previous project. Accordingly, environmental impacts
associated with the current project would be less substantial than those associated with the previous
project.
The current proposed project differs from the previous project in the following ways:
I
All project features associated with the current project would be implemented in a single
construction phase rather than in two phases;
The size of the clubhouse has been substantially reduced from 12,500 to 6,500 square feet;
The internal connector road would traverse a different alignment in the current project than that
proposed in the previous project;
The proposed maintenance facilities would be located on a portion of the site less visible to
passing motorists on Bear Creek Road, reducing the visual impacts resulting from the location
of these facilities as proposed under the previous project;
Ten tennis courts and an associated parking area, as well as land for a public hiking trail are
I proposed to provide additional recreational opportunities;
I j
The golf cart storage area would be relocated;
Los Gatos Country Club Project Robert Bein, William Prost Associates
Environmental Impact Report Project Description
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cJ Landscaped sound walls would be constructed near the driving range to attenuate noise impacts
on driving range users;
The project would feature a more comprehensive wastewater reclamation and treatment system
(as described in Section 3.15, Wastewater Treatment and Disposal);
l l
The project has been approved for participation in the Audubon Signature Program for golf j
courses, which establishes stringent guidelines for golf course construction and operation to
minimize impacts on the environment (see Appendix P, Audubon Signature Program);
As part of the project, the project applicants would establish a "remainder trust" for ownership
and operation of the Country Club by San Jose State University upon the demise of the project
applicant.
r 1.2.2 PROJECT OVERVIEW
The proposed project is a Use Permit application for a semi public membership, 18 -hole golf course and
clubhouse, and an ancillary athletic club development, maintenance facilities, recreational trail, driving
range and four single- family dwellings, one duplex, and one triplex for employees (see Exhibit 1.2 -1). The
nroject also includes the dedication of approximately 65 acres of open space (see Section 3.2, Parks,
Recreation, and Open Space). The project would include an expanded water system for domestic and
irrigation supply, and a new sewage treatment and disposal system. The golf course and athletic club would
I
be intended for the use of country club members; however, the golf course would be open to the public one
day a week. Additionally, the driving range and recreational trail would be open for use by the general
public at all times. A description of each of these and other project elements is provided in Table 1.2 -1,
based on information and plans provided by the applicant, the golf course architect, and the project
i engineers.
Construction of the golf course facilities would require approximately 9 to 12 months. The remodeling for
the athletic club would be completed in approximately six months. Construction of the employee housing
would be completed within two years. When the golf course and athletic club are completed, approximately
25 -30 permanent jobs would be created. In addition, the proposed project would generate approximately
40 youth and summer jobs.
1 1 1.2.3 GOLF COURSE
il A major focus of the project would be development of an 18 -hole, par 72, golf course with an overall
length of approximately 6,400 yards. The course would be intended for private use; however it would
remain open one day a week to the public and would be open to the public for tournaments. The course
III would also be the home course for the Los Gatos High School golf team. The San Jose State University
men's and women's golf teams would use the course for practice and an annual fundraiser.
I
I Los Gatos Country Club Project
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Environmental Impact Report Project Description
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One of the objectives of the golf course design is to minimize potential environmental impacts by reducing
IF
the area devoted to turf to 55 acres (versus over 100 acres for a typical course), and retaining drought
resistant grasses in non -play areas to minimize the amount of irrigation water, nutrients, and pest
management needed. Golf course landscaping materials would emphasize native and drought- tolerant
species. The existing on -site water courses would generally be avoided by the golf course plan. However, I
several water course crossings would be required for internal circulation by vehicles and golf carts. The
golf course would feature four Iakes, including two new lakes and two existing lakes.
One of the existing lakes would be reconfigured. The other existing lake would be used to store irrigation
water, but would not be part of the golf course features. These lakes would be used as storage reservoirs
for irrigation water, and for the collection of runoff from the golf course. The two new lakes would be
lined with impermeable PVC material to prevent seepage.
The total quantity of cut and fill to be moved for the golf course would be approximately 360,400 cubic
yards of cut and 360,400 cubic yards of fill (with a balance on the site). This earthwork quantity does not
include topsoil stripping which would include removal, stockpiling and replacement of an additional 65,000
cubic yards within the golf hole corridors for grading and contouring of the course. No import of soil is
required for the proposed project.
While approximately 400 trees would require removal, tree removal would occur on less than 2
percent of
the project site. An average of less than 2 trees per acre would be removed. Additionally, some impacted
trees would be retained, relocated and transplanted to other areas of the project site to supplement the
proposed landscaping on -site. Trees that cannot be avoided or transplanted would be replaced at a ratio
of at least 3:1.
The construction of the golf course and associated improvements would be scheduled to occur over a period
of 6 months. This would be followed by a grow -in period for the turfgrass which would require an
additional 3 to 6 months (limited play could occur after 3 months).A driving range would be located on a
5 -acre site in the southeast portion of the site, just north of the Alma College Road entrance off Highway
17. The range would be approximately 75 yards wide and 230 yards long, and would have 25 artificial turf
mats and parking for approximately 52 cars or golf carts. A small building of approximately 50 square feet
would be built near the driving range to provide ball sales and storage, and a restroom. Protective netting
would be placed around the perimeter of the range to block errant balls. The driving range would be
intended for daytime use only; therefore, no night lighting is proposed.
Two sound walls are proposed for the golf course frontage on Highway 17 to shield golfers from highway
traffic noise. The first sound wall would be located at the site of the driving range, just north of the Alma
College Road entrance. This sound wall would be 8 to 10 feet high and approximately 300 feet long (see
I
1
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Exhibit 1.2 -2). This sound wall would be located at the top of a slope which is approximately 4 feet higher
111 in elevation than the adjacent deceleration lane. The second sound barrier would be located 200 feet to the
north, behind the 7th tee. This wall would be 8 to 10 feet high and approximately 75 feet long, and would
partially wrap around the tee area in an arc. The appearance would be similar to the driving range sound
i wall (see Exhibit 1.2 -2). Both sound walls would be aesthetically enhanced by architectural
embellishments, and would utilize existing vegetation and new landscaping along the highway frontage to
s further soften their appearance.
II Along Bear Creek Road at the southwestern end of the site, a 900 -foot long, 8- to 10- foot -high rock wall
would also be constructed (see Exhibit 1.2 -3). This wall would extend from the new entrance to the Alma
College buildings northward around the existing lake area, and would provide traffic noise attenuation and
seclusion for that area of the golf course. Elsewhere, the project site would be surrounded with a 6 -foot
vinyl-coated cyclone fence, except along the y y th southern boundary, which would remain unfenced.
P g ry, m nced.
I 1.2.4 CLUBHOUSE
I The clubhouse would be located in the north central portion of the site, on a ridge between two knolls at
one of the higher elevations on the site. Access to the clubhouse would be via the main entry road off Bear
I Creek Road. The clubhouse would be a two -story 6,500 square -foot building (see Exhibit 1.2 -4). The
clubhouse space would be devoted to the following uses: administrative offices (1,250 sq. ft.), pro shop
t (1,000 sq.ft.), grill and kitchen (2,000 sq.ft.), men's and women's restrooms and lockers (1,250 sq.ft.),
and entryway /stairs flow- through space (1,000 sq.ft.). The grill and kitchen will be open to serve breakfast
and lunch. The adjacent parking area would have capacity for 125 vehicles; with landscaping and bollard
I lighting. Low pressure sodium Iights would be used to reduce nighttime glare. A putting green would be
located next to the southwest corner of the clubhouse. Up to 15 employees would work in and around the
I clubhouse facilities at any given time.
1
I Based on the preliminary elevations (see Exhibit 1.2 -5), the clubhouse building would be graded into the it
hill to display a lower profile, and would be designed to blend in with the natural surroundings. The A l i
building mass would be visually divided by varying the roof lines and the planes of the exterior walls. The
II building exterior would consist of a combination of neutral colored (tan/brown) concrete and river rock.
Non -glare glass would be used for windows. An existing oak tree at the south entryway would be
preserved and incorporated into the site design. In addition, several existing oaks proposed to be removed 11
for the golf course would be transplanted on the north side of the clubhouse to provide visual screening.
Landscaping around the clubhouse would primarily consist of a variety of native plant materials.
I
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A 2,250 square foot golf cart storage building would be located to the southwest of the clubhouse. One
wall would be constructed of cyclone fencing to allow ventilation. The 75 golf cart storage building would
include electric chargers, a maintenance area, and a golf club storage room. Since electric carts release
potentially flammable hydrogen gas when being charged, the cart storage area would include a sophisticated
ventilation system designed by a qualified HVAC engineer. The system would be designed to circulate and
replace the volume of air in the room at least five times per hour while carts are being charged. There
would be no gasoline stored in the cart storage area. Washbays to hose down and clean carts would be
located just outside the building and would drain to an oil /water separator to collect any grease or other
hazardous materials washed from the carts. The filtered runoff water would be conveyed via grass swales
to one of the new irrigation storage lakes.
1.2.5 ATHLETIC CLUB
The former Alma College buildings would be adapted for reuse as a proposed athletic club. The historic
attributes of all the existing buildings would be preserved to the greatest extent feasible. The total building
area of this facility would be approximately 18,000 square feet to serve up to 500 members. The maximum
number of member using the athletic club facilities at any one time is estimated to be 150 members.
Parking spaces would be provided for 176 vehicles (see Exhibit 1.2 -6). The former classroom building
would contain rooms for aerobics, weight training, half -court basketball and equipment storage or office
space. The former library on the upper floor of the main building would be used for aerobics, meetings,
and social events such as banquets after golf tournaments, or weddings. The lower floor would continue
to house the basement heater and storage areas, with the remainder converted into a locker room. The
chapel portion of the main building would become a restaurant, which would utilize the large adjacent deck
for outdoor dining. The first level would be used for office and storage space. Both the athletic club and
the restaurant would be for use by club members and guests. The athletic club would be open from 6:00
A.M. to 10:00 P.M. The restaurant would serve lunch and dinner.
1
The athletic club would include an outdoor 42' x 75' lap pool, a 10' x 20' tot pool, a spa, a new office and
registration building, a new 2,000 square -foot building for a snack bar and pool equipment, and a pedestrian
bridge to provide access to the parking lot to the southwest. These new elements would be located to the
west and north of the existing structures. A 2,000 square -foot deck would be added to the west end of the
library building. Beneath the deck would be an 800 square -foot indoor pool.
The athletic club would feature a total of 10 tennis courts. Four covered tennis- courts would be located
in the southwestern portion of the project site, southeast of the other athletic club facilities and west of the
internal maintenance road (see Exhibit 1.2 -1). Twenty -one parking spaces would be created to serve these
courts. These courts would be covered with a plastic tarp to prevent the intrusion of leaves and debris.
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Six additional tennis courts would be located adjacent to the knoll in the southernmost corner of the project
site, in an area proximate to the existing 500,000 gallon water tank. Three of these courts would be
covered and located on the western foot of the knoll. The other three courts would be located on the
eastern foot of the knoll. Two parking lots containing 48 parking spaces would be created to serve these
six tennis courts. Ten of the 48 parking spaces would be located immediately northeast of the westernmost
covered tennis court. Grading for the ten tennis courts would require a maximum of 100 cubic yards of II
cut and fill per court.
1.2.6 EMPLOYEE DWELLINGS
Four new single-family dwellings are proposed to be occup ied by employees of the country club. All four
dwellings would be located in the north- central area of the site, in the vicinity of the clubhouse. These units
would replace the existing five caretaker dwellings, which would be demolished. Since these existing five
dwellings pre -date the requirement for building permits, they are legal non conforming uses on the site.
The new dwellings would be an integral part of the golf course and would not be built on individual lots
or be part of a subdivision. The proposed dwellings would each be less than 5,000 square feet and would
include the following characteristics:
Unit #1 would be constructed on the site of an existing residence located just east of the planned clubhouse
parking lot. This dwelling would be occupied by the golf course superintendent, and would not be visible
from Highway 17.
Unit #2 would be located southeast of the parking lot. This dwelling is intended for use by the head
professional; This dwelling would be partially screened by existing trees and additional landscaping.
Unit #3 would be located just southwest of unit #2. This dwelling would be occupied by the director of
golf, and would be partially visible from Highway 17.
I Unit #4 would be constructed on a site located approximately 250 feet northeast of unit #1 at the site of an
existing residence. This new dwelling would be served by a separate private driveway from the main entry
road. This residence would be used by the general manager, and would not be visible from Highway 17.
The project would also include one duplex and one triplex to house golf course employees. The duplex
would be located approximately 400 feet north of the clubhouse near the northern site boundary. It would
be located near Maintenance Building 1 and would use the same driveway to gain access from the main
entry road. The triplex would be located just southeast of the duplex. Each dwelling unit would be
approximately 2,000 square feet. A total of 21 parking spaces would be provided for the duplex and
I triplex.
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1
1.2.7 MAINTENANCE FACILITIES
The project would include two maintenance facilities. Maintenance Building 1 would be located
immediately to the right of the golf course entry. It would include a 6,000 square -foot building, with
adjacent parking for six vehicles. The interior of the building would be used for equipment maintenance
and storage. Organic nutrients and organic pest management materials would be stored in this facility. A
reserve supply of chemical fertilizers and pesticides would be stored in a hazardous materials shed located
outside the main building for use during periods when organic materials would not provide adequate
controls.
The adjacent surfaced area would include storage bins for landscape material and a trash enclosure for
dumpsters. A covered washdown area at the rear of the building would drain to an advanced wash water
filtering and recycling system to capture grease and other hazardous- materials washed off the equipment
and vehicles. In the southwest corner of the site, there would be a separate area for above ground storage
of diesel and gasoline to fuel vehicles and equipment. The maintenance facility would have one split 1,000
gallon vaulted storage tank which would hold 500 gallons of gasoline and 500 gallons of diesel fuel. This
would consist of a steel tank enclosed in secondary containment and encased in 6 inches of reinforced
concrete. The fuel storage area would be surrounded with a concrete berm to provide further containment
in the unlikely event of a fuel leak or spill. The entire maintenance facility site would be surrounded with
a continuous 6 -inch concrete curb, and an 8 -foot high chain link fence with a windscreen.
Maintenance Building 2 would be located 150 feet south of the driving range. It would consist of a 4,000
square -foot building to be used only for the storage of maintenance vehicles and equipment. The building
would be designed to be consistent with the County's Environmental /Design Guidelines for Golf Courses.
Thirteen parking spaces are included in the plan.
Both maintenance facilities would be operated in accordance with a Hazardous Materials Management Plan,
to be approved under the County's Hazardous Materials Storage Permit Ordinance.
1.2.8 ASSOCIATED IMPROVEMENTS AND PROGRAMS
Access and Circulation
Main Entry Road: The main access to the golf course would be via a new entry road located off Bear Creek
Road, approximately 1,500 feet west and south of Highway 17. A westbound left turn pocket would be
added to Bear Creek Road to accommodate turning movements into the golf course and prevent interference
with traffic flow on Bear Creek Road. The clubhouse would be located 400 feet south on the main entry
li
road.
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Alma College Road: A second project access point would be provided at the existing Alma College Road
entry off Highway 17 in the southern portion of the site. This would provide direct access to the practice
range planned for the area just north of the Alma College Road entrance. Because of the median barrier
on Highway 17, only right turns in and out of the site would be possible at Alma College Road.
Alma College Road to Bear Creek Road: Currently, Alma College Road extends westward for one -half mile
to the Alma College complex where it terminates. The proposed roadway would be extended past the
college buildings to connect with Bear Creek Road to the west. This would provide an alternate circulation
route and emergency access for the project. n
Western Entry off Bear Creek Road: There is an existing driveway entrance from Bear Creek Road to the
Alma College site, which is located just north of the existing pond. This entrance would be closed and a
new more direct entrance created 700 feet to the south. This would provide direct access to the athletic
club and complete the through connection for Alma College Road, described previously.
Internal Connector Road: To provide a connection between the clubhouse and the practice range, a new
internal roadway would be constructed through the central portion of the site. This paved roadway would
cover a distance of approximately one -half mile, and would include one -way loops in the middle portion
of the roadway. Two new minimum 15 foot wide bridges would cross over Briggs
Creek.
would be 18 feet wide with two -foot wide shoulders on each side. In tight situations, the roadway roadway could
be built without shoulders for short distances.
i
Golf Cart Paths and Brid es: Access to all golf holes would be provided by a
Y system of 7 -foot wide
concrete cart paths. These cart paths are intended to blend in with the natural setting, and would be used
by golfers and maintenance vehicles. Four bridges for the cart paths would be required to cross various
stream channels throughout the site. Bridge #1 would be a 15 -foot span to cross a drainage channel
between the 8th green and the 9th tee. Bridge #2 would be a two -way 50 -foot span for carts traveling from
the 10th green to the 11th tee, and in the reverse direction from the 18th tee to the 18th fairway. Bridge
#3 would be a 70 -foot two -way bridge located south of the 11th green, and would be used by carts traveling
from the 11th green to the 12th tee, and for carts traveling from the 15th green to the 16th tee. Bridge #4
is an existing bridge north of the 12th tee that would be upgraded and reinforced as required. The golf cart
bridges would either be railroad flatcar type bridges or
g typical wooden cart bridges. In either case, the
bridges would span the watercourses without piers or abutments in the bed or bank. of the stream. The
bridges would be founded on concrete piers to be located beyond the stream channels.
Gradin and Excavation
Grading and excavation would be required to recontour natural slopes into playable fairways, to create lakes
for water elements and irrigation storage, to prepare the site of the clubhouse and parking lot, and to create
Los Gatos Country Club
Environmental Impact Report Robert Bein. William Frost Associates
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j
One of the new lakes "Lake D"), would be excavated in the central area of the site, where the horse
corrals are now located. This lake would involve the removal of approximately 27,000 cubic yards of
earth, which would be used as fill for the adjacent fairways. The second new lake "Lake C would be
excavated in the northeastern portion of the site, just south of the abandoned vineyards. This lake would I
involve the removal of approximately 14,100 cubic yards of earth, which also would be used as fill for the
adjacent fairways. In addition, there is a fourth lake "Lake B which is an existing lake located on the
southern boundary of the site, adjacent to Webb Creek. This lake is not proposed to be part of the golf
course itself, but would be used to store irrigation water. Approximately 3,050 cubic yards of material
would be excavated from this lake.
Due to the potential for deer to enter the lakes, the lakes would be designed to include areas where deer I
can readily return to shore.
Drainage
Golf Course Drainage
The golf course drainage plan would collect stormwater runoff from fairways, tees, and greens, and convey
as much of it as possible to the three lakes described above, or to seasonal detention basins (including a
small basin located north of Hole 8, and a larger basin located west of the 7th tee). In those areas of the
course where this would not be practical, runoff would be directed through vegetated filter strips prior to
being dispersed into any natural drainage course. The three on -site lakes would be lined with impermeable
material and would be separate from and not connected to existing natural drainage ways. Since these lakes I
would also provide for irrigation storage, the runoff reaching the lakes would be recycled to the golf course
irrigation system. However, to prevent the lakes from overflowing, they would be equipped with
emergency spillways which would discharge into the natural water courses only in the event of a major
storms. Irrigation needs would be low in winter and therefore, the lake levels would be kept low to
accommodate storm flows and generally avoid the need for releases over the spillways. An existing
reservoir located in the southern portion of the project site contains sufficient capacity to store effluent
during periods when irrigation is not possible, such as during wet periods of winter.
The golf course would be designed to minimize potential impacts to surface water quality by several means
including: having a relatively small area devoted to turf (55 acres), thus minimizing nutrient and irrigation
needs; implementing computer controlled irrigation to prevent overwatering; and employing a substantially
organic integrated pest management (IPM) system that reduces applications of fertilizers, pesticides,
fungicides, herbicides and other chemicals (see following paragraphs for a detailed discussion).
Los Gatos Country Club Robert Bein, William Frost Associates
Environmental Impact Report 1 -23 Project Description
G: \GRP30 \PDATA \650049 \WPWEIR \SECT.I November 10. 1997
12/29/97 18:19 1 408 279 8537 SCC /ERA tJ 014/014
II Under all but the most severe storm conditions, overland flows across the dense turfgrass would be
sufficiently slow that water on the fairways would infiltrate to the turfgrass before it would move
horizontally. In addition, the turfed fairways would be surrounded by roughs which would not be irrigated,
fertilized or treated with pest control chemicals. These roughs would range in width from 10 to 60 feet,
with an average width of 30 to 40 feet. These rough areas would provide for filtration of nutrients which
may be transported from the adjacent fairways.
I
Since the golf course would be designed to avoid the existing on -site drainage courses, the natural areas
separating the managed turf grass from the natural streams would provide a further buffer strip for
infiltration of runoff. In most areas where the golf course runs adjacent to a water course, the separation F
would be 200 feet or greater. That distance would be reduced to 100 feet along portions of Holes 10, 12
and 17. In the area of the 17th green the separation would be the narrowest, at 50 feet.
In addition, the greens and traps would all have subsurface drainage systems installed to collect irrigation
and rain water infiltrating the sandy base material. These drains would discharge back out onto the
fairways.
Detailed Golf Course Drainage Concept
The front nine holes in the northern area of the site would be situated on elevated meadows which are
generally devoid of water courses. The first four holes and the 9th green would be contoured and have sub
surface drainage systems to direct flows to Lake C. In the event that this lake fills, excess water would be
pumped to either Lake A or D.
Drainage from Hole 5 would be conveyed to a large area of grassland east of the hole. Runoff from Hole
6 through 9 (except the 9th green) would follow natural drainage routes and would be channeled to a native
retention basin to be created near the 7th tee.
The back nine holes would be situated on three ridges separated by ravines. The fairway to Hole 10 would
drain through a vegetative strip south of the fairway before reaching the creek bank. The 10th green would
be angled away from the slope leading to the creek, and sub surface drainage would disperse runoff back
onto the fairway where it would pass through the vegetated strip before entering the creek. At Hole 11,
the surface runoff and sub- surface drainage would channel runoff through a grass swale behind the green
to filter it before it enters the creek. The tees and the first half of Hole 12 would drain through a vegetated
strip on the slope heading toward the creek. The second half of the 12th fairway and the green complex
would drain into Lake A. All of Hole 13 would drain into Lake A. Hole 14 would drain through a grass
filter strip on the north side of the fairway and green. The 16th tee would drain into natural grasslands
towards the 11th green. The 16th fairway would drain into Lake D, and the green would drain through a
natural vegetative filter strip on all sides of the green to creeks far below. The 17th hole would be graded
I
Los Gatos Country Club
Robert Bein, William Frost Associates
Environmental Impact Report 1 -24 Project Description
G: \GRP30 \PDATA \650049 \WP \FEIR \SECT.1
November 10, 1997
A rrAch MEur Z
NATURAL RESOURCES by Priscilla Albright
Update on the Proposed Development of the TEXT OF THE STATEMENT APPROVED BY
Alma College Land in Lexington Basin THE BOARD OF THE LEAGUE OF WOMEN
VOTERS OF LOS GATOS- SARATOGA-
This concerns the 1100 mostly undeveloped acres MONTE SERENO AND READ BEFORE THE p
1 north of highway 17 adjacent to Bear Creek Road SANTA CLARA PLANNING COMMISSION
and above the Lexington Reservoir. There have ON DECEMBER 4, 1997
1 been some major changes since the last article in the
Voter. Hong Kong Metro Realty has sold the My name is Dr. Priscilla Albright and I am speaking
1 timber rights to Big Creek Lumber Company and a on behalf of the League of Women Voters of Los
timber harvest plan is being prepared. Pietro Gatos, Saratoga, and Monte Sereno. We have strong
r Denevi's proposal for a private country club with a reservations about the development of the Los
golf course, driving range, restaurant, tennis courts Gatos Country Club on the basis of our county
and athletic club on the lower 210 acres is again position, which supports the preservation of open
1 being presented before the Santa Clara County space and the conservation of the natural assets of
4 'j Planning Commission. The DEIR (Draft our environment and encourages the acquisition of
Environmental Impact Report) for this proposal was park and open space lands. This is the largest
published in November and a copy is available in remaining undeveloped property in the Lexington
the Los Gatos Library, if you wish to read it. Basin. It is the second highest priority open space
preservation site based on the County's Open Space
There are a lot of disturbing inconsistencies in this Preservation 2020 Report. A golf course has
plan. There are concerns about: pesticides and other already been approved for the number one priority
pollutants getting into Lexington Reservoir; the site. With the rapid development of our valley and
need for almost 50 million gallons of water per year increasing population, can we afford to let such a
for the proposed country club; the proposed potentially important piece of undeveloped property
grading and moving of 720,800 cubic yards of be destroyed?
earth; development on a property which lies
directly on the San Andreas Earthquake fault (The The League of Women Voters also has concerns
DEIR calls it a "trace" of the fault.); and landslides. about the impact this development could have on
the water quality of the Lexington Reservoir, for it
Preliminary discussion of this proposal began at the is in the Los Gatos Creek Watershed which drains
December fourth Planning Commission Meeting. directly into the Lexington Reservoir. The DEIR
During this meeting, our League's statement in states that the manager of the golf course could use
support of creating a natural public preserve was pesticides and other chemicals, if organic methods
read (see adjoining column). The Planning do not work. There are other issues of increased
Commission extended the deadline for comments traffic, grading, land stability, loss of wildlife,
1 on this plan to February 5th, 1998. If you have any extensive water use, but even if the mitigation of
objections to this DEIR, please write the Santa most of these environmental problems is successful,
Clara County Planning Commission before that the nature of land use will be irrevocably changed.
date. If you would like to see a public nature The commercial uses of this property are not
1 preserve on this land, please inform your county consistent with the County General Plan and the
supervisor of your concerns. Don Gage and Joe League of Women Voters encourages you to deny
Simitian are the supervisors for our area. Letters the permit for development.
1 count!
Please call me at 356 -3253 if you have questions.
January 1998 LWV Los Gatos•Saratoga•Monte Sereno Page 9
I
Dec 12 91 USN
F!1 ArrAtimeNT ..3
I I I I. I I 111 I I I I I .11 I I I e e it a w e
I
P E O P L E F O R O P E N SPACE
I
December 02, 1997
Mayor Donald Wolfe
1377 Fruitvale Avenue
Saratoga, CA 95070
Re: Support for Bear Creek Redwoods Regional Preserve
Dear Mayor Wolfe:
We are writing to enlist your support for the campaign, spearheaded by
the local. community group, Friends of Bear Creek Redwoods, to create the
Bear Creek Redwoods Regional Preserve. This 1,100 acre property bounded by
Highway 17 and Bear Creek Road has been of keen interest by parks agencies
over the years, and we may finally have the opportunity to protect this land
as a public open space preserve for all to enjoy. We are writing to area local
elected and appointed officials because this property represents a true regional
resource, within easy access by most Santa Clara County residents and
connecting to other regional parks.
Formerly known as the Alma College property, Bear Creek Redwoods
is the largest wild area left in the Lexington Basin area and has long been a
priority property to acquire for open space. The land is stunningly beautiful,
with open meadows studded with oaks above Lexington Reservoir, hillsides
of maple, madrone and fir, and steep canyons thick with 100 year old
redwoods. A rich variety of wildlife including deer, coyote, fox and horned
owl, thrive on the property and many small streams course down the
canyons and feed the reservoir.
The Peninsula Open Space Trust has expressed strong interest in
acquiring this property and MROSD has long held interest in preserving this
property as open space, ranked by the County's Preservation 2020 Report in
the highest category for open space preservation area in Santa Clara County.
If acquired as a open space preserve, it would protect an important contiguous
stretch of open land. A section of the Bay Area Ridge Trail also traverses the
site.
continued
I
MAIN OFFICE 116 New Montgomery Suite 640, San Francisco CA 94105 (413) 543 -4291
SOUTH BAY OFFICE 1922 The Alameda Suite 213. San Jose CA 95126 (408) 983 -11539
NORTH BAY OFFICE 520 Mendocino Avenue Suite 200, Santa Rosa CA 95401 (707) 575 -3661
FAST BAY OFFICE 501) Ygnacin Valley Road Suite 250, Walnut Creek CA 94596 (510) 932.7776
li Upc -.L -5/
I i
page 2
The Bear Creek Redwoods is owned by Hong Kong Metro Realty and a
local developer has an option to buy 210 of the acres. Recently, Hong Kong
Metro sold timber rights to Big Creek Lumber Co. although no Timber
Harvest Plan has been submitted. Luxury home development has also been
proposed for this property. An application for a golf course, athletic club,
restaurant and other facilities has been filed for the 210 acre piece. A Draft
Environmental Impact Report has been circulated very soon and hearings on
the project will begin in February 1998. Construction of a golf course with
related facilities, logging, and home development would be devastating to
this property and to the health of the Lexington Basin.
We are asking for your support for the strong community efforts to
create a beautiful redwood retreat preserve for the public to enjoy. We would
appreciate the opportunity to be placed on the agenda at a future Board
meeting to make a formal presentation and entertain discussion. We have
received endorsements from the City of Monte Sereno, the County Parks
Commission and the Midpeninsula Regional Open Space District.
I
Thank you for your consideration. Please call me at 983 -0539 in the
meantime if you have any questions.
Sincerely,
I r fl
Vicki Moore
Associate Policy Director
ii
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ENDORSING
ACQUISITION AND CREATION OF THE BEAR CREEK REDWOODS REGIONAL
PRESERVE
WHEREAS, a community effort is underway to permanently preserve the 1,100 -acre former
Alma College property in its natural state for future generations to enjoy as Bear Creek Redwoods
Regional Preserve; and
WHEREAS, the property is stunningly beautiful and biologically diverse with oak- studded
meadows, hillsides of maple, madrone, and fir, and steep canyons thick with groves of 100 -year -old
redwoods which harbor numerous species of mammals, birds, and reptiles; and
'WHEREAS, this site is the largest privately -held wildland area in the Lexington Basin and its
protection would help to preserve a contiguous stretch of undeveloped land critical for watershed and
wildlife habitat protection; and
WHEREAS, acquisition and public ownership would provide opportunities for public recreation
and trails linking regional open space areas; and
WHEREAS, the site has long been identified by public agencies and private non -profit land
conservation organizations as a priority for acquisition and preservation; and
WHEREAS, if preserved as public open space, this area will provide tremendous benefit to
current and future residents of the entire region.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does
hereby endorse acquisition from a willing seller by a public agency or private land trust of the 1,100 -acre
site formerly known as the Alma College property, and support this land's permanent preservation as the
Bear Creek Redwoods Regional Preserve.
PASSED and ADOPTED by the City Council of the City of Saratoga at a regular meeting held
on the day of 19_, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST: Aee_
Deputy City Clerk
II
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2,1 sw AGENDA ITEM
1 2)
MEETING DATE: JANUARY 7, 1998 CITY MANAGER: wifp
ORIGINATING DEPT.: COMMUNITY DEPT. HEAD: i d
ENVIRONMENT
SUBJECT: Ordinance amending Article 6 -10 of the Municipal Code relating to Alarm
Systems
RECOMMENDED MOTION(S):
Move to adopt the Ordinance.
REPORT SUMMARY:
The subject Ordinance was introduced at your December 17 meeting. The Ordinance has been
amended to reflect a revised fee schedule as directed then by the City Council. These revised fees
are:codified in Sections 6- 10.120(f) through (i) and are listed on the attached chart. All other
aspects of the Ordinance remain unchanged. The Council should therefore now adopt the
Ordinance such that it can become effective in thirty days.
FISCAL IMPACTS:
Revenues from the new fees for false alarms are estimated to be $25,000 in calendar year 1998.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A summary of the Ordinance was published after its introduction. Another summary will be
published after its adoption.
i I
j {i
I I
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
The Ordinance would not be adopted. The current Ordinance would remain in effect resulting in
continuing billing and administrative problems.
FOLLOW UP ACTIONS:
A summary of the Ordinance will be published. New false alarm cards will be ordered. The
existing backlog of false alarms will be cleared.
ATTACHMENTS:
1. Ordinance with fee schedule.
2. Report from December 17 Council meeting.
ORDINANCE NO. 71.
AN ORDINANCE OF THE CITY OF SARATOGA
AMENDING SECTIONS 6- 10.020,6- 10.050,6- 10.080, 6- 10.100,
6- 10.110, 6- 10.120,OF THE SARATOGA CITY CODE
RELATING TO ALARM SYSTEMS
The City Council of the City of Saratoga hereby ordains as follows:
SECTION 1: Paragraph (c) of Section 6- 10.020 in Article 6 -10 of the City Code is
to read as follows:
"6- 10.020 Definitions.
(c) Alarm system means any mechanical or electrical device which is designed or used
for the detection of fire or intrusion into a building, structure or facility, and which emits a sound
or transmits a signal or message when activated. Alarm systems include, but are not limited to,
direct -dial telephone devices, audible alarms, and proprietor alarms. Devices which are not
li designed or used to evoke a police ewe response or used to register alarms that are intended to
be audible, visible or perceptible from outside of the protected building, structure or facility are
not included within this definition, nor are auxiliary devices installed to protect the telephone
systems from damage or disruption by the use of an alarm system."
SECTION 2: Paragraph (a) and Paragraph (b) of Section 6- 10.050 in Article 6 -10 of the City
Code is amended to read as follows:
"6- 10.050 Application for permit; issuance.
a. Application for an alarm permit shall be made to the
City Manager or his/her designee on such form as he-may be prescribed, which shall
include the following information:
b. Upon receipt of a completed application, the Community Services Director City
Manager or his/her designee shall issue an alarm permit to the applicant; provided,
however, if the application discloses that a permit previously issued to the same
applicant or for the same alarm system has been revoked, a new permit shall not be
issued unless the applicant demonstrated to the satisfaction of the Community
Services Director City Manager or his/her designee that the prior grounds for
revocation will not reoccur. No fee shall be charged for issuance of the alarm
permit."
SECTION 3: Section 6- 10.080 in Article 6 -10 of the City Code is amended to read as
follows
i I
"6- 10.080 False alarms prohibited; investigation of false alarms.
(a) It shall be unlawful to maintain, use or posses an alarm system which has caused more
than two one false alarms alarm to be transmitted within any twel*e-faenth twelve-me period
calendar year to the County communications center, or the County Sheriffs Office
any fire district, by communication from an alarm business or a person responding to the
false alarm.
(b) A representative of the police or fire department responding to each emergency alarm
shall attempt to ascertain by investigation whether said alarm was activated with
reasonable cause therefor or was a false alarm. In the event his/her investigation indicates
that the alarm was a false alarm, the investigator shall prepare a report of a false alarm
card of this investigation stating his /her conclusions and the factual basis for such
conclusions, and shall forward such report to the City
Manager or his/her designee. The investigator shall also serve a copy of his /her report
on the alarm owner or occupant of the premises on or in which the false alarm occurred
by delivering the same to and leaving it with some person of suitable age and discretion
upon the premises or by mailing a copy of the report to such alarm owner or occupant.
SECTION 4: Section 6- 10.100 in Article 6 -10 of the City Code is amended to read as
follows:
"6- 10.100 Revocation of permit.
(a) An alarm permit issued pursuant to this Article may be revoked on any one of the
following grounds:
(1) The occurrence of three two false alarms within any twelve month' period- calendar
year
i (a) A violation by the permittee of any regulation set forth in this article.
(b) The failure by a permittee to pay any fine prescribed in Section 6- 10.120.
(b) The City Manager or his/her designee shall give written
notice to the permittee of the City's intention to revoke the alarm permit and the grounds
for such revocation. The notice shall advise the permittee that the alarm permit will be
revoked after the expiration of fifteen days, unless prior to that time the permittee shows
good cause as to why such action should not be taken. If, in response to the notice and
within the time specified therein, or such longer period of time as may be allowed by the
Community Services Director City Manager or his/her designee the permittee
demonstrates to the satisfaction of the Community Services Director City Manager or
his/her designee that all grounds for revocation stated in the notice have been remedied,
said Director City Manager or his/her designee may terminate the revocation
proceedings. If the permit is revoked, the alarm system shall not be utilized by the alarm
2
owner or any other person unless and until a new permit has been issued pursuant this
Article."
SECTION 5: Section 6- 10.110 in Article 6 -10 of the City Code is amended to read as
follows:
"6- 10.110 Administrative review; appeal procedure.
Any person charged with a false alarm penalty under Subsection 6- 10.120(e) of this
Article may a p p e a l of such penalty to by the
1 City Manager or his/her designee by filing a notice of 1 l
appeal in the Office of the City Clerk, written within ten days of receipt of such penalty.
The appeal shall be accompanied by Tho request shall bo submitted in writing, the
accumulated false alarm penalties, on such form as the
City Manager or his/her designee may prescribe. Within a reaseHable time Within 21
days after his/her receipt of such appeal request, the the
City Manager or his/her designee shall conduct a hearing on the matter considering all
relevant evidence and may affirm, reverse, or modify the penalty. the administrative
review and furnish a written decision to the person making the request. The Director is
payffient--ef-the-same, 4n-sush-event, If a penalty is reversed, the penalty shall promptly
be refunded. if pre ie l paid If the erecter City Manager or his/her designee
determines that the false alarm enalt
p y was properly charged and such penalty has not
previously been paid, the penalty shall be paid in full within fifteen days after the
Director City Manager or his/her designee renders his /her decision on the administrative
review. The decision of the City Manager or his/her designee shall be final.
of the City Clerk within ton days after the date of such decision or determination. The
shall be final."
SECTION 6: Paragraph (e) of Section 6- 10.120 in Article 6 -10 of the City Code is amended
to read as follows:
"6- 10.120 Violations of Article.
(e) Maintaining, using or possessing an alarm system which has caused any false
alarm to be transmitted to the County communications center, or the County
Sheriff's Office or any fire district by communication from an alarm business
or a person responding to the false alarm:
3
spa
1
(f) For the third verified false alarm within any twelve month period: fifty
dollars calendar year: seventy dollars.
(g) For the fourth fourth verified false alarm within any tw elve month period:
c alendar year: one hundred dollars
(h) For the fifth fifth verified false alarm within any twelve faentl, period: two
hundred dollars calendar year: two hundred dollars.
(i) For the sixth and subsequent verified false alarms within any calendar year:
two hundred fifty dollars."
SECTION 8: If any section, subsection, sentence, clause or phrase of this Ordinance is for
any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such
decision shall not affect the validity of the remaining portions of this Ordinance. The City
Council of the City of Saratoga hereby declares that it would have passed this Ordinance and
each section, subsection, sentence, clause and phrase thereof, irrespective of the fact that one or
more sections, subsections, sentences, clauses or phrases may be held invalid or unconstitutional.
SECTION 9: This Ordinance shall be in full force and effect thirty days after its passage and
adoption.
The above and foregoing Ordinance was regularly introduced and after the waiting time required
by law, was thereafter passed and adopted at a regular meeting of the City Council of the City of
Saratoga held on the day of 1997, by the following vote:
AYES:
NOES:
ABSENT:
MAYOR
ATTEST:
CITY CLERK
I
4
3
False Alarm Schedules for Similiar Sized Cities December 17, 1997
Proposed Ordinance
Changes
1st 2nd 3rd 4th 5th Subsequent Billing Yr
Campbell free free free $55.00 $55.00 $55.00 tolOth then police do not respond 12 mon.
Cupertino free $63.00 $80.00 $97.00 $97.00 $97.00 12 mon.
Los Gatos free free $75.00 $150.00 $250.00 $250.00 6 mon
Monte Sereno free free $50.00 $75.00 100.00 $100.00 12 mon.
Saratoga free free $50.00 $100.00 $200.00 $200.00 Window
PROPOSED
SARATOGA free free $75.00 $100.00 $200.00 $250.00 12 mon
Page 1
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: DECEMBER 3, 1997 CITY MANAGER:
ORIGINATING DEPT: Community Environment- DEPT. HEAD:
Rebecca Spoulos, Code Enforcement
SUBJECT: Ordinance amending Article 6 -10 of the Municipal Code related to Alarm
Systems.
RECOMMENDED MOTION(S):
Move to introduce the Ordinance by title only waiving further reading..
REPORT SUMMARY:
Attached is a proposed Ordinance which, if adopted, will do three things. First, it will enable
City staff to process false alarm charges with the H.T.E software. Previously, the billing was
done on a database software called Paradox, which the City stopped using when the computer
system on which it was located, crashed. All data input has either been lost or misplaced within
the hard drive of the computer. Also, there is a backlog of over 400 false alarm cards that have
not been processed since June of this year. The current method for billing the false alarm
charges cannot be done on the new H.T.E software because of the rolling billing period defined
in the Ordinance. The Ordinance now reads that two false alarms are allowed within any twelve
month period, called a window year. Since the H.T.E system cannot track receivable on a rolling
year basis, the billing period must be changed to a twelve month calendar year. Also, to
discourage excessive unpaid false alarms, it is suggested to allow only one false alarm before
charges incur. The current backlog of false alarm billings will be handled manually by an
outside contract person, who has knowledge of the old billing system.
Secondly, the proposed Ordinance updates the references to departments and staff members,
which are accountable for false alarm procedures, and appeals. The Ordinance will reflect
current City staffing, since many changes have been made in the City's organization since 1989
when Ordinance No. 71.49 was last amended.
Thirdly, the proposed Ordinance will increase the false alarm charges to reflect full cost recovery
for staff time and some of the charges incurred by the Sheriffs Office responding to false alarms.
Approximately, 90% of all alarms within the City of Saratoga are found to be false, as defined
by City Code. The cost for the Sheriffs Office to respond to these false alarms can exceed
$50,000 dollars annually, in addition to the time that deputies are unavailable to perform other
law enforcement activities. The proposed false alarm fees are comparable to neighboring cities
with similar alarm ordinances.
FISCAL IMPACTS:
Printing charges for the revised false alarm cards, alarm applications and alarm stickers is
estimated at $1200. The cost for the contract employee to clear the existing false alarm backlog
will be recovered from any false alarm penalties collected for the 1997 billing. Beginning in
1998, revenues under the proposed fee schedule are estimated to be $35,000.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
The public will be informed of the proposed Ordinance amendments, if accepted, through the
local media.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
The Ordinance will not be introduced or accepted. The current backlog of the false alarm
billings will remain unprocessed, and the City would likely not recover any revenue on
uncollected fees from outstanding false alarm penalties, which is estimated to be $15,000.
FOLLOW UP ACTIONS:
The Ordinance will be scheduled for second reading and adoption on January 7, 1998.
ATTACHMENTS:
1. Proposed Ordinance
2. Comparison Chart of Neighboring Cities
I
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. q S S AGENDA ITEM s A
January 7, 1998 CITY MANAGER gatti-
MEETING DATE: Ja r
ORIGINATING DEPT.: Administrative Services
SUBJECT: Annual Review of Investment Policy
Recommended Motion(s):
Approve City of Saratoga Investment Policy.
Report Summary:
Background:
California Govemment Code Section 53600 et seq., City of Saratoga Municipal Code Section 2-
20.035, and Section 16.0 of the City of Saratoga Investment Policy require the City Council to
annually review and approve the City's Investment Policy.
The Investment Policy lays the foundation for the City's investment management functions. It serves
as a guide for setting and achieving investment objectives, defines rules and establishes benchmarks,
prohibits and/or restricts investment instruments and reduces the exposure to liability of both staff and
City Council. Compliance with the policy is an element of fiscal discipline considered by the City's
auditors and rating agencies during their respective reviews.
Discussion:
At its January 15, 1997 meeting, City Council approved three "housekeeping" changes to the
Investment Policy. Those changes were as follows: 1) Section 2.2.3 excluded notes and loans from
the Investment Policy since they are covered by separate agreements; 2) Section 6 further restricted
the requirement for staff to disclose any personal investments which could be related to the
performance of the City's portfolio; and 3) Section 8 inserted a clearer definition of acceptable
collateral.
In accordance with its own Section 16, the Investment Policy was reviewed by the Finance
Commission during its December 16, 1997 meeting. The Commission unanimously recommended that
the City Council approve the Investment Policy in its current form, without further amendments.
1
ail
I
Fiscal Impacts:
None.
Follow Up Action(s):
Issue updated Investment Policy (with new adoption date) to broker /dealers and interested parties.
Consequences of Not Acting on Recommended Motion(s):
Staff would receive Council direction and resubmit the Investment Policy for approval on January 21,
1998, which is the next regular Council meeting. I'
Attachment(s):
City of Saratoga Investment Policy
II
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2
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CITY OF SARATOGA INVESTMENT POLICY
ADOPTED
I
1.0 Policy:
It is the policy of the City of Saratoga to invest public
funds in a manner which will provide the highest investment
return with the maximum security while meeting the daily cash
flow demands of the entity and conforming to all state and
local statutes governing the investment of public funds.
2.0 Scope:
This investment policy applies to all financial assets of the
City of Saratoga. These funds are accounted for in the City
of Saratoga's Comprehensive Annual Financial Report and
include:
2.1 Funds:
2.1.1 General Fund
2.1.2 Special Revenue Funds
2.1.3 Capital Project Funds
2.1.4 Debt Service Funds
2.1.5 Trust and Agency Funds
2.1.7 Any new fund, unless specifically
exempted
2.2 Exceptions: The following financial assets are
li
excluded:
2.2.1 Deferred Compensation Plans- Investments
are directed by the individual plan
participants.
2.2.2 Debt Service Funds Held by Trustees-
Investments are placed in accordance with
bond indenture provisions.
2.2.3 Notes and Loans Investments' are authorized
by separate agreements approved by City
Council.
3.0 Prudence:
Investments shall be made with judgment and care -under
circumstances then prevailing -which persons of prudence,
discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investments,
considering the probable safety of their capital as well as
the probable income to be derived.
3.1 The standard of prudence: to be used by investment
1
officials shall be the "prudent person" standard and i
shall be applied in the context of managing an overall
portfolio. Investment officers acting in accordance with
written procedures and the investment policy and
exercising due diligence shall be relieved of personal
responsibility for an individual security's credit risk
or market price changes, provided deviations from
expectations are reported in a timely fashion and
appropriate action is taken to control adverse
developments.
4.0 Objective:
The primary objectives, in priority order, of the City of
Saratoga's investment activities shall be:
4.1 Safety: Safety of principal is the foremost objective of
the investment program. Investments of the City of
Saratoga shall be undertaken in a manner that seeks to
ensure the preservation of capital in the overall
portfolio. To attain this objective, diversification is
required in order that potential losses on individual
securities do not exceed the income generated from the
remainder of the portfolio.
4.2 Liquidity: The City of Saratoga's investment portfolio
will remain sufficiently liquid to enable the City of
Saratoga to meet all operating requirements which might
be reasonably anticipated.
4.3 Return on Investments: The City of Saratoga's investment
portfolio shall be designed with the objective of
attaining a rate of return throughout budgetary and
economic cycles, commensurate with the City of Saratoga's
investment risk constraints and the cash flow
characteristics of the portfolio.
5.0 Delegation of Authority:
Authority to manage the City of Saratoga's investment program
is derived from the following: California Government Code
Section 53600 et seq. and Saratoga Municipal Code Section 2-
20.035. Management responsibility for the investment program
is hereby delegated to the City Manager who shall be
responsible for supervising all treasury activities of the
Finance Director and who shall establish written procedures
for the operation of the investment program consistent with
this investment policy. Procedures should include reference
to: safekeeping, wire transfer agreements, banking service
contracts and collateral /depository agreements. Such
procedures shall include explicit delegations of authority to
persons responsible for investment transactions. No person
may engage in an investment transactions except as provided
under the terms of this policy and the procedures established
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by the City Manager. The City Manager shall be responsible
for all transactions undertaken and shall establish a systems
of controls to regulate the activities of subordinate
officials.
6.0 Ethics and Conflicts of Interest:
Officers and employees involved in the investment process
shall refrain from personal business activity that could
conflict with proper execution of the investment program, or
which could impair their ability to make impartial investment
decisions. Employees and investment officials shall disclose
to the City Manager any material financial interests in
financial institutions that conduct business within this
jurisdiction, and they shall further disclose any personal
financial /investment positions that could be related to the
performance of the City of Saratoga, particularly with regard
to the time of purchases and sales.
7.0 Authorized Financial Dealers and Institutions:
The City Manager will maintain a list of financial
institutions authorized to provide investment services. In
addition, a list will also be maintained of approved security
broker /dealers selected by credit worthiness who are
authorized to provide investment services in the State of
California. These may include "primary" dealers or regional
dealers that qualify under Securities Exchange Commission
Rule 15C3 -1 (uniform net capital rule). No public deposit
shall be made except in a qualified public depository as
established by state laws.
All financial institutions and broker /dealers who desire to
become qualified bidders for investment transactions must
supply the City Manager with the following: personal
interview, firm description and audited financial statements,
proof of State of California registration, completed
broker /dealer questionnaire and certification of having read
and complied with the City of Saratoga's investment policy and
applicable depository contracts.
A periodic review of the financial condition and registrations
of qualified bidders will be conducted by the City Manager.
A current audited financial statement is required to be on
file for each financial institution and broker /dealer in which
the City of Saratoga invests prior to any transaction.
8.0 Authorized and Suitable Investments:
The City of Saratoga is empowered by statute, and further
limited by this investment policy, to invest in the following
types of securities:
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ELIGIBLE SECURITIES AND CRITERIA
The following is a summary of the authorized investment
instruments (as permitted by Government Code Section 53601)
and the applicable limitation to each:
Mmntp
Type Guarantee Limits Maturity
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LAIF State Fund $20,000,000 Daixd
U.S. Treasury Bills U.S. Treasury Tome
year
U.S. Treasury Notes U.S. Treasury 1 5
years
U.S. Govt. Agency Federal Agencies Earns.
Issues (e.g. 5 wars
FNMA, GNMA)
Certificates of FDIC or FSLIC 20% /portfolio 3 years
Deposits (Calif. per instit.
Banks or Savings
Loans Co.)
Negotiable Issuing Bank 20% /portfolio 14 days
Certificates of per instit. or over
Deposits
Passbook Savings .Issuing Bank Minimum
Account and necessary
Demand Deposits for current
cash flow
The City of Saratoga shall not engage in leveraged investing,
such as in margin accounts or any form of borrowing for the
purpose of investment.
The City of Saratoga shall not invest in instruments whose
principal and interest have no backing from the U.S Government
or its agencies, FDIC or FSLIC insurance, or legally required
collateral. Examples of these instruments are options and
future contracts.
The City of Saratoga shall not invest in "derivatives
The City of Saratoga shall limit permissible investments to
the highest Moody's, Standard Poors or equivalent rating.
See Glossary for description of above securities.
9.0 Collateralization:
Collateralization will be required on certificates of deposit.
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In order to anticipate market changes and provide a level of
security for all funds, the collateralization level will be
102% of market value of principals and accrued interest.
The City of Saratoga chooses to limit collateral to the
following:
Refer to Section 8.0 for a listing of eligible securities.
Collateral will always be held by an independent third party
with whom the entity has a current custodial agreement. A
clearly marked evidence of ownership (safekeeping receipt)
must be supplied to the City of Saratoga and retained.
The right of collateral substitution is granted.
10.0 Safekeeping and Custody:
All security transactions entered into by the City of Saratoga
shall be conducted on a delivery- versus payment (DVP) basis.
Securities will be held by a third party custodian, in the
City of Saratoga's name and control, designated by the City
Manager and evidenced by safekeeping receipts.
11.0 Diversification:
The City of Saratoga will diversify its investments by
security type and institution. Limits are provided for in
Section 8.0. With the exception of U.S. Treasury securities
and authorized pools, no more than 20% of the City of
Saratoga's total investment portfolio will be invested in a
single security type or with a single financial institution.
12.0 Maximum Maturities:
To the extent possible, the City of Saratoga will attempt to
match its investments with anticipated cash flow requirements.
Unless matched to a specific cash flow, the City of Saratoga
will not directly invest in securities maturing more than five
(5) years from the date of purchase. However, the City of
Saratoga may collateralize its certificates of deposits using
longer -dated investments no to exceed ten (10) years to
maturity.
Reserve funds may be invested in securities exceeding five (5)
years if the maturity of such investments are made to coincide
as nearly as practicable with the expected use of the funds.
The City of Saratoga will retain a general operating reserve
adopted annually by the City Council. The amount of active
deposits and inactive investments with a maturity of one year
or less shall always be equal to or greater than the required
general operating reserve. The report discussed in Section
15.0 shall demonstrate. this policy is in effect.
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13.0 Internal Control:
The City of Saratoga shall establish an annual process of
independent review by an external auditor. This review will
provide internal control by assuring compliance with policies
and procedures.
14.0 Performance Standards:
The investment portfolio shall be designed with the objective
of obtaining a rate of return throughout budgetary and
economic cycles, commensurate with the investment risk
constraints and the cash flow needs.
14.1 Market Yield (Benchmark): The City of Saratoga's
investment strategy is passive. Given this strategy, the
basis used by the City of Saratoga to determine whether
market yields are being achieved shall be a short term
U.S. Treasury Bill.
15.0 Reporting:
The City Manager is charged with the responsibility of
including a market report on investment activity and returns
in the City of Saratoga's Cash and Investment Report. The
report will be in compliance with California Government Code
Section 53646.
16.0 Investment Policy Adoption:
The City of Saratoga's investment policy shall be adopted by
City Council. The policy shall be reviewed annually by the
Finance Advisory Committee and any modifications made thereto
must be approved by the City Council.
GLOSSARY
Local Agency Investment Fund (LAIF)
The LAIF was established by the State of California to enable
treasurers to place funds in a pool for investments. There is a
limitation of $20 million per agency subject to a maximum of ten
(10) total transactions per month. The City of Saratoga uses this
fund when market interest rates are declining as well as for short
term investments and liquidity.
U.S. Treasury Bills
Commonly referred to as T -Bills these are short -term marketable
securities sold as obligations of the U.S. Government. They are
offered in three month, six -month and one -year maturities. T -Bills
do not accrue interest but are sold at a discount to pay face value
at maturity.
U.S. Treasury Notes
These are marketable, interest bearing securities sold as
obligations of the U.S. Government with original maturities of one
to ten years. Interest is paid semi annually.
U.S. Government Agency Issues
Include securities which fall into this category. Issues which are
unconditionally backed by the full faith and credit of the United
States, e.g. Small Business Administration Loans.
0: \FILT \INVPLCY
111111 D
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SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 21 5k, AGENDA ITEM ES
MEETING DATE: JANUARY 7, 1998 CITY MANAGER:
ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD:
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SUBJECT: Renewal of Lease for Village Library building with Friends of the Saratoga
Libraries
RECOMMENDED MOTION(S):
Move to approve the new lease.
REPORT SUMMARY:
Attached is a new lease agreement between the City and the Friends of the Saratoga Libraries
prepared by the City Attorney for the Village (Patterson) Library building owned by the City and
located at the corner of Oak Street and Saratoga -Los Gatos Road (14410 Oak Street). The
Friends, whose current lease expires in February, are requesting a longer term extension of the
lease to enable them to continue to operate the Book -Go -Round used bookstore that serves!as the
cornerstone of their fundraising activities to support the Saratoga Library. Last year, the Friends
provided $74,795 in grants to the Saratoga Library to supplement the County Library System's
operations. The key changes made to the lease are summarized in the memo from the City
Attorney dated October 31 (attached).
If approved, the new lease would allow the Friends to remain on the property for a period of ten
years. By comparison, the term of the current lease is three years. The Friends' desire for a
longer term lease stems from their interest to expand their fundraising activities to include
auctions and other fundraising events such as their semi -annual paperback book sale. Funds
raised by the Friends are accrued monthly and granted to the Library once each year to fund a list
li of requests submitted by the Saratoga Librarian. The Librarian develops the list based on a 4
identified target amount of funds the Friends believe they will be able to raise during the
upcoming year. Additionally, the Friends can indirectly support the Library such as they did
earlier this year when they funded the opinion poll regarding the Library expansion bond measure.
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jl
Staff has considered alternatives for the property if the Council opts not to renew the lease with
the Friends. While the property is located in the CH -1 zoning district, the lack of any on site
parking precludes any intensification of the current use. This means that either another retail use
or professional office type of use is what could be permitted without having to obtain an
exception to the parking standards which, I would think, would be hard to justify. On the open
market, the City could expect to receive between $2,500 and $3,000 per month in lease revenues
for the property. Additionally, a similar retail use would most likely generate around $2,000 per I'
year in sales tax revenues and business license fees based on statistics for comparable businesses
in the Village. Therefore, the City could conceivably earn between $32,000 and $38,000 annually
if the property were leased to a private for profit business entity. Further, I do not think that the
City's obligations as a landlord would differ very much regardless of who leases the property.
Therefore, the decision the Council must make is whether the annual support provided by the
Friends to the Saratoga Library outweighs the unrealized revenue potential for the property. In
staff's opinion it does particularly now that the Library expansion project has been tabled
indefinitely. I also believe that the Book -Go -Round serves as a unique and popular fixture in the
Village and is in keeping with the historical use of the property as Saratoga's original community
library. For these reasons, it is recommended that the Council approve the new lease with the
Friends.
FISCAL IMPACTS:
None if the lease is approved. As noted above however, the City will be forfeiting the
opportunity to capture between $32,000 and $38,000 in general fund revenues annually as a result
of not leasing the property on the open market.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
The lease would not be approved and the Friends' current lease will expire in February.
Presumably, staff would begin preparations to lease the property on the open market unless some
other direction is provided. by Council.
FOLLOW UP ACTIONS:
The lease will be signed.
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ATTACHMENTS:
1. Lease Agreement.
2. Memo from City Attorney dated October 31.
3. Letter from Friends of the Saratoga Libraries dated December 1.
1
MEYERS, NAVE, RIBACK, SILVER WILSON
MICHAEL R. NAVE A PROFESSIONAL LAW CORPORATION
STEVEN R. MEYERS NORTH BAY OFFICE
ELIZABETH H. SILVER
MICHAEL S. RIBACK GATEWAY PLAZA 555 FIFTH STREET, SUITE 230
KENNETH A. WILSON 777 DAVIS STREET, SUITE 300 SANTA ROSA, CA 95401
DAVID W. SKINNER TELEPHONE: (707) 545 -8009
STEVEN T. MATTAS SAN LEANDRO, CALIFORNIA 94577 FACSIMILE: (707) 545 -6617
CLIFFORD F. CAMPBELL TELEPHONE: (510) 351 -4300
MICHAEL F. RODRIQUEZ
KATHLEEN FAUBION, AICP FACSIMILE: (510) 351 -4481 CENTRAL VALLEY OFFICE
RICK W. JARVIS
LARISSA M. SETO 5250 CLAREMONT AVENUE
DEBBIE F. LATHAM STOCKTON, CA 95207
WAYNE K. SNODGRASS TELEPHONE: (209) 951 -4080
ARNE B. SANDBERG FACSIMILE: (209) 951 -3009
BENJAMIN P. FAY
DANIEL A. MULLER
LIANE M. RANDOLPHW 3E PATRICKHITNELL
KATHARINE G. WELLMAN MEMORANDUM
OF COUNSEL
ANDREA J. SALTZMAN CITY O F SARATOGA
CERTIFIED APPELLATE SPECIALIST CITY MANAGER'S OFFICE
ICE
TO: Larry Perlin DATE: October 31, 1997
Interim City Manager
City of Saratoga
FROM: Michael S. Riback
City Attorney
RE: Revised Village Library Lease
II
Attached please find the revised Village Library lease between the City and Friends
of the Saratoga Libraries. The existing lease has been modified in the following manner:
All references to the mobile office trailer have been deleted. The trailer will
be donated as surplus property to the Friends of the Saratoga Libraries at
some future date.
The term of the lease has been revised to a period of ten years.
The security deposit remains at $1,000, which I believe is satisfactory so long
as the requirement to replenish the deposit amount is retained in the lease
and complied with.
You indicated that the Friends of Saratoga Libraries may wish to serve wine
once or twice per year at auctions. There is no provision in the lease which
would prohibit this activity.
The insurance provisions have been revised to include insurance coverage
that is typically required under City standard agreements.
TO: Larry Perlin, Interim City Manager
FROM: Michael S. Riback, City Attorney
RE: Village Library Lease
DATE: October 31, 1997
PAGE: 2
Please give me a call if you have any questions regarding this revised lease.
Michael S. Riback
City Attorney
MSR:dka
Enclosure
J: \WPD\MNRSW \273 \01\MEMO \OCT97\PERLIN2.031
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Friends of the Saratoga Libraries December 1,1997
P.O. Box 2642 Saratoga, California 95070
Mayor Gillian Moran
City Councilmembers
City of Saratoga
13777 Fruitvale Ave.
Saratoga -CA- 95070
Dear Mayor Moran and Councilmembers:
On behalf of the Friends of the Saratoga Libraries I am requesting Council
approval for the extension of our lease for the use of the Village Library building.
The current lease is due to expire at the end of February, and the new
agreement will extend the lease for an additional ten years.
Next March will mark the fifteenth year of operation for the Friends' used book
store, the Book Go Round, in the Village Library building on Oak Street. As you
know, the activity is carried out entirely by volunteers, and depends on
donations of books and related materials. The operation has grown
tremendously, attracting over 10,000 customers in the last fiscal Y ear.
The success of the Book Go Round enabled us to provide a total of $74,795 in
grants to the Saratoga Community Library last year. The annual Friends' grants
supplement funds from the County system and have been allocated for special
library programs and additional hours of operation as well as furnishings,
--equipment-and-materials.
The Friends greatly appreciate the support of the City Council for our activities.
We look forward to the continuing operation of the Book Go Round, and hope
that you will join us as we celebrate our 15th anniversary. Please call me at
867 -3445 if you have any questions.
Si er 1- .7
Carolyn King, President
Friends of the Saratoga Libraries
cc: City Manager
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