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Home My WebLink About05-19-1999 Staff Reports SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. /4/ AGENDA ITEM 48* MEETING DATE: May 1 1999 CITY MANAGER: 1�r� u ORIGINATING DEPT: Administrative Services DEPT. HEAD: Id Public Works DEPT. HEAD: 0 4 0 SUBJECT: Resolution Adjusting Fiscal Year 1998 -99 Budget to Fund Horseshoe Drive Landscape Improvements RECOMMENDED MOTION(S): Adopt the attached Resolution making adjustments to the Fiscal Year 1998 -99 budget to approve funding for the Horseshoe Drive landscape improvements in the Landscape and Lighting Assessment District. REPORT SUMMARY: On May 5, 1999, the City Council approved a contract with Blackwell Brothers Construction for the installation of landscape improvements along Highway 9 between the two Horseshoe Drives. The contract was in the amount of $47,500, with authorization to execute change orders to the contract of up to $8,000, for a total of $55,500. The project will be funded by assessments collected from the property owners in the newly annexed Horseshoe Drive neighborhood. The property owners within the Horseshoe Drive neighborhood wanted to start the project this fiscal year to take advantage of the spring planting season. However, the assessments to fund the project will not be received by the City until next fiscal year. It is therefore necessary to increase the fiscal year 1998 -99 Landscape and Lighting Assessment District appropriations to pay for the project this year, using existing fund balance. Next fiscal year when the City receives the assessments from the property owners, they will directly reimburse the Landscape and Lighting Assessment District fund balance. FISCAL IMPACTS: The fiscal impact is $55,500 on the Landscape and Lighting Assessment District fund balance this fiscal year. There is sufficient fund balance in the fund to make this appropriation at this time. Next fiscal year, the fund balance will be made whole again by assessments collected from the property owners. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The project could not begin until after July 1, 1999. FOLLOW UP ACTIONS: None ATTACHMENTS: Proposed Resolution making adjustments to the fiscal year 1998 -99 budget. Horsesho 2 4 RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING ADJUSTMENTS TO THE FISCAL YEAR 1998 -99 BUDGET WHEREAS, the City Council adopted Resolution No. 98 -20, adopting the budget for Fiscal Years 1998 -99 and 1999 -00 on July 1 1998; and WHEREAS, on May 5, 1999, the City Council approved a contract with Blackwell Brothers Construction for the installation of landscape improvements along Highway 9 between the two Horseshoe Drives, in the amount of $47,500 with authorization to execute change orders to the contract of up to $8,000 for a total of $55,500; and WHEREAS, the property owners within the Horseshoe Drive neighborhood wanted to start the project this fiscal year, but the assessments to fund the project will not be received until next fiscal year; and WHEREAS, it is necessary to increase the fiscal year 1998 -99 Lighting and Landscaping Assessment District appropriations to pay for the project this year using existing fund balance, and next fiscal year the assessments will reimburse the Lighting and Landscaping Assessment District fund balance; and WHEREAS, there is sufficient fund balance in the Lighting and Landscaping Assessment District fund balance to make this appropriation at this time; and WHEREAS, the City Council has considered the recommendations and believes that implementing these further changes will be in the best interests of the City. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves to appropriate $55,500 to fund the Horseshoe Drive landscaping project as follows: Increase Decrease Landscape and Lighting Contract Services $55,500 Landscape and Lighting Assessment District Fund Balance $55,500 The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 19th day of May, 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk MJW:mjw May 19, 1999 Horsesho 4 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 3 AGENDA ITEM 11 5 MEETING DATE: May 19, 1999 CITY MANAGER: gl ORIGINATING DEPT: Administrative Services DEPT. HEAD: SUBJECT: Monthly Financial Report for April 1999 RECOMMENDED MOTION(S): Accept the monthly financial reports for April 1999. REPORT SUMMARY: The accompanying financial reports represent the monthly revenues, expenditures and fund balances in all City funds for Fiscal Year 1998 -99, as of April 1999. FINANCIAL SUMMARY Overall, revenues are slightly higher than expected at this point in the annual cycle, and expenditures are slightly lower than expected. In the General Fund, revenues are about $104,000 higher than expected as of April. Most of the major General Fund revenue sources are on track with the estimates which were made recently as part of the budget development process. Although several funding sources including sales tax revenues, motor vehicle license fees, refunds and reimbursements, and interest income are higher than originally budgeted, they are very close to the recent estimates. Disaster recovery reimbursements are lower than originally expected since the reimbursement claims are still in process and have not yet been received. All other General Fund revenues are approximately as budgeted at this point. During the next few months, the City is expecting to receive a payment of almost $500,000 from the County as the final one -third of the TEA. phase out, as well as disaster recovery reimbursements of about $275,000. General Fund expenditures are about $135000 less than anticipated as of April, with savings in many of the program budgets. Vacancies in the Public Works department has resulted in salary savings in the General Fund. In other funds, vehicle fines are higher than the original conservative estimate due to the State taking a smaller portion than in previous years. Development Service revenues are about 40% higher than originally budgeted as of April due to an active development environment. Development expenditures, however, are on target. The Streets and Roads fund has experienced some savings from staffing vacancies. Recreation Services expenditures appear slightly lower than anticipated as of April, but the coming months are the busy season, during which expenditures are expected to pick up. Other funds are generally as anticipated. Please note that operating transfers are generally only done at year end, including the transfer for the indirect cost allocation for administrative overhead. Therefore, while the transfers are included in the annual budget figures, they are not in the monthly estimate nor the monthly actual s. FISCAL IMPACTS: None. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): None. FOLLOW UP ACTIONS: Accept and file the report. ATTACHMENTS: Monthly Financial Report for April 1999 Treasurer's Report for April 1999 cc: Finance Commission MJW:mjw Monthly_Feb99 Monthly r99 Y P 2 1 CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% FUND BALANCE ESTIMATED BALANCE ADJUSTS YEAR TO DATE BALANCE BALANCE FUND FUND DESCRIPTION JULY 1 199 TRANSFERS REVENUE EXPENDITURE APRIL 30, 1999 JUNE 30, 1999 001 GENERAL FUND 5,847,373 (1,408,956) 5,570,618 4,144,283 5,864,752 6,604,194 SPECIAL REVENUE FUNDS: 100 COPS SUP. LAW ENFORCEMENT 19,573 70,145 23,746 65,972 4,296 110 TRAFFIC SAFETY SRF (120,658) 128,190 7,532 150 STREETS &ROADS SRF 1,456,904 485,912 1,942,816 170 HILLSIDE REPAIR SRF 23,860 12,585 36,445 180 LANDSCAPE/LGTNG SRF 85,792 109,754 84,826 110,720 81,682 250 DEVELOPMENT SRF 289,473 1,465,489 656,101 1,098,861 654,361 260 ENVIRNMNTAL PRG SRF 85,773 612,521 225,151 473,143 248,127 270 HOUSING COMM DEV SRF 68,401 92,916 77,228 238,545 95,408 290 RECREATION SRF (54,099) 531,738 477,639 292 FACILITY OPS SRF (59,034) 99,877 40,843 710 HERITAGE PRSRVTN TRST FND 6,242 6,242 TOTAL SPECIAL REV. FUNDS 555,254 1,339,889 3,593,439 3,733,644 1,754,938 1,083,874 CAPITAL PROJECT FUNDS: 160 TRANS DEV ACT SRF 4,800 4,800 293 THEATER TCK SRCHG SRF 11,294 54,809 18,199 84,302 310 PARK DEVELOPMENT 2,219,278 102,465 70,024 2,251,719 2,204,323 TOTAL CAPITAL PROJ. FUNDS 2,230,572 59,609 120,664 159,126 2,251,719 2,204,323 DEBT SERVICE FUND: 400 LIBRARY BONDS DEBT SVC 1,402 92,893 85,183 9,112 2,547 TOTAL DEBT SVC. FUND 1,402 92,893 85,183 9,112 2,547 AGENCY FUNDS: 420 LEONARD ROAD DEBT SVC 41,036 7,896 12,493 36,439 40,685 700 QUARRY CREEK PROJ ADM 24,697 9,458 305 34,460 720 C.A. TV TRUST FUND 77,450 3,125 80,575 81,250 730 PARKING DIST #2 DEBT SVC 12,181 8,800 569 20,412 12,630 740 PARKING DIST #3 DEBT SVC 1,782 96,028 167,843 (70,033) 9,305 800 DEPOSIT AGENCY FUND 409,477 409,477 409,477 990 SARATOGA PUBL FIN AGNCY 228,441 15,317 243,758 246,941 TOTAL AGENCY FUNDS 795,064 9,458 131,471 215,365 720,628 800,288 TOTAL ALL FUNDS 9,429,665 9,509,085 8,337,601 10,601,149 10,695,226 1 fs499 \RECAP Page 1 5/14/99 CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT 1998 -99 1998 -99 (YTD) 1998 -99 REVISED ESTIMATED ACTUAL/ ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE REVENUE RECAP BY FUND 001 GENERAL FUND 6,155,625 7,361,361 5,466,818 5,570,618 1.9% SPECIAL REVENUE FUNDS: 100 COPS -SLESF FUND 71,000 70,146 71,000 70,145 -1.2% 110 TRAFFIC SAFETY FUND 32,938 145,938 122,605 128,190 4.6% (1) 150 STREETS ROADS SRF 721,281 730,531 459,586 485,912 5.7% 170 HILLSIDE REPAIR FUND 5,160 12,785 10,488 12,585 20.0% 180 LANDSCAPE LIGHTING FUND 128,975 127,872 104,893 109,754 4.6% 250 DEVELOPMENT FUND 1,240,700 1,677,200 1,397,667 1,465,489 4.9% (2) 260 ENVIRNMNTAL PROGRAM FUND 709,291 709,291 573,379 612,521 6.8% 270 HOUSING COMMUNITY DEV FUND 372,013 279,000 71,667 77,228 7.8% 290 RECREATION FUND 589,700 589,700 498,417 531,738 6.7% 292 FACILITY OPERATIONS FUND 134,000 124,000 103,333 99,877 -3.3% 710 HERITAGE PRSRVTION TRUST FUND TOTAL SPECIAL REVENUE FUNDS 4,005,058 4,466,463 3,413,034 3,593,439 5.3% CAPITAL PROJECTS FUNDS: 160 TRANSPORT DEVELOP ACT SRF 99,676 21,273 293 THEATER TCK SRCHG SRF 21,500 21,500 17,917 18,199 1.6% 310 PARK DVLPMNT CAP PRJ FND 143,520 110,745 92,288 102,465 11.0% TOTAL CAPITAL PROJECTS FUNDS 264,696 153,518 110,204 120,664 9.5% DEBT SERVICE FUND: 400 LIBRARY BOND DEBT SRV FND 94,106 94,106 94,106 92,893 -1.3% TOTAL DEBT SERVICE FUND 94,106 94,106 94,106 92,893 -1.3% TOTAL AGENCY FUNDS 420 LEONARD RD DEBT SER FUND 12,263 12,280 6,754 7,896 16.9% 700 QUARRY CREEK TRUST FUND 350 350 292 305 4.6% 720 CA TV TRUST FUND 3,800 3,167 3,125 -1.3% 730 PRK DST #2 DBT SR/AGNCY FD 11,538 11,449 6,297 8,800 39.8% 740 PRK DST #3 DBT SR/AGNCY FD 168,225 175,498 96,524 96,028 -0.5% 800 DEPOSITS AGENCY FUND 990 SARATOGA PFA AGENCY FUND 18,500 15,417 15,317 -0.6% TOTAL AGENCY FUNDS 192,376 221,877 128,450 131,471 2.4% TOTAL ALL FUNDS 10,711,861 12,297,325 9,212,612 9,509,085 3.2% fs499 \REVENUE Page 2 5/14/99 CITY OF SARATOGA 1 THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT 1998 -99 1998 -99 (YTD) 1998 -99 REVISED ESTIMATED ACTUAL/ ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE GENERAL FUND 001 PROP TAX SECURED/UNSECURED 1,040,000 1,158,376 949,868 933,509 -1.7% TEA ALLOCATION 300,000 668,965 191,000 188,224 -1.5% (3) 1,340,000 1,827,341 1,140,868 1,121,733 -1.7% SALES TAX 1% 962,964 1,013,100 844,250 845,014 0.1% SALES TAX PROP 172 72,036 76,500 63,750 59,796 -6.2% 1,035,000 1,089,600 908,000 904,810 -0.4% TRANSFER TAX 286,000 286,000 214,500 204,652 -4.6% CONSTRUCTION TAX 375,000 375,000 312,500 300,132 -4.0% TRANS OCCUP TAX 257,250 263,746 155,831 150,752 -3.3% FRANCHISE FEES FRANCHISE PG &E 207,315 234,189 234,189 234,189 0.0% (4) FRANCHISE TCI 160,680 173,320 129,990 131,639 1.3% (4) FRANCHISE SJ WATER 92,731 84,261 84,261 84,261 0.0% FRANCHISE GREEN VALLEY 283,000 281,200 210,900 216,769 2.8% 743,726 772,970 659,340 666,858 1.1% BUSINESS LICENSES 274,050 274,050 228,375 224,567 -1.7% MOTOR VEHICLE LICENSE FEE 1,173,000 1,300,668 1,083,890 1,118,665 3.2% (4) OFF HIGHWAY MV FEE 170 498 500 498 -0.4% HOPTR 16,000 16,000 8,000 7,755 -3.1% 1,189,170 1,317,166 1,092,390 1,126,918 3.2% DISASTER RECOVERY 321,190 387,471 115,000 114,774 -0.2% (5) OTHER REFUNDS REIMBURSES 171,559 212,017 176,681 256,380 45.1% (6) FINES -FALSE ALARM 25,000 25,000 20,833 21,375 2.6% FORFEITURES 40,000 40,000 33,333 37,708 13.1% INTEREST 250,000 350,000 291,667 312,315 7.1% (7) RENTALS -CELL PHONE 44,000 50,000 41,667 50,243 20.6% (4) SALE OF ASSETS 5,000 MISC. 10,000 15,000 12,500 14,406 15.2% UNSPEC REV REDUCT. (300,000) ANIMAL LICENSES 13,680 8,000 6,667 5,587 -16.2% FUEL SALES 15,000 10,000 8,333 6,692 -19.7% GROUND MAINT 5,000 5,000 4,167 3,000 -28.0% PERMIT ENCRMT. 55,000 53,000 44,167 47,716 8.0% TOTAL GENERAL FUND 6,155,625 7,361,361 5,466,818 5,570,618 1.9% i fs499 \REVENUE Page 3 5/14/99 CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT 1998 -99 1998 -99 (YTD) 1998 -99 REVISED ESTIMATED ACTUAL/ ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE SPECIAL REVENUE FUNDS: COPS -SLESF SP REV FD 100 SUPPL LAW ENFORCE 71,000 70,146 71,000 70,145 -1.2% TRAFFIC SAFETY SRF 110 REFUNDS REIMB. CROSSING GUARD MATCH 2,938 5,938 5,938 6,000 1.0% FINES- VEHICLE CODE 30,000 140,000 116,667 122,190 4.7% (1) TOTAL TRAFFIC SAFETY SRF 32,938 145,938 122,605 128,190 4.6% STREETS ROADS SRF 150 REFUNDS REIMB. 31,500 2,000 6,000 6,158 2.6% MISC. ST HIGHWAY USER 2107.5 6,000 6,000 6,000 6,000 0.0% ST HIGHWAY USER 2106 149,051 149,051 111,788 120,805 8.1% ST HIGHWAY USER 2107 260,188 260,188 195,141 198,771 1.9% ST FHWA REIMB. 87,000 ST 2105 S &H CODE 187,542 187,542 140,657 154,178 9.6% MEASURE B 125,750 TOTAL ST &RDS SRF 721,281 730,531 459,586 485,912 5.7% HILLSIDE REPAIR SRF 170 INTEREST 200 HILLSIDE STREET REPAIR 5,160 12,585 10,488 12,585 20.0% TOTAL HILLSIDE REPAIR SRF 5,160 12,785 10,488 12,585 20.0% LANDSCAPE/LGTNG SRF 180 PROP. TAX 70,355 70,355 58,629 76,919 31.2% CAPITAL IMPR (PARK DIST) 57,620 55,517 46,264 32,835 -29.0% INTEREST 1,000 2,000 TOTAL LANDSCAPE/LGTNG SRF 128,975 127,872 104,893 109,754 4.6% DEVELOPMENT SRF 250 GEOLOGY REVIEW FEES 52,500 105,000 87,500 75,174 -14.1% (2) ENGINEERING FEES 54,000 200,000 166,667 136,513 -18.1% PLANNING FEES 320,000 415,000 345,833 379,092 9.6% ARBORIST FEE 50,000 65,000 54,167 77,570 43.2% MAP/PUB /OTHER SALES 200 200 167 0% DOCUMENT STRG FEES 7,000 12,000 10,000 13,400 34.0% PERMITS BUILDING 725,000 825,000 687,500 726,727 5.7% PERMITS GRADING 32,000 55,000 45,833 57,013 24.4% V TOTAL DEVELOPMENT SRF 1,240,700 1,677,200 1,397,667 1,465,489 4.9% fs499 \REVENUE Page 4 5/14/99 CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT 1998 -99 1998 -99 (YTD) 1998 -99 REVISED ESTIMATED ACTUAL/ ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE ENVIRNMNTAL PRG SRF 260 CLEAN AIR GRANT 162,000 162,000 161,244 161,244 0.0% ST REFUSE SURCHG AB939 20,000 20,000 16,667 34,173 105.0% ENVIRONMENTAL FEES 527,291 527,291 395,468 417,104 5.5% TOTAL ENVIRON PRG SRF 709,291 709,291 573,379 612,521 6.8% HOUSING &COMM DEV SRF 270 HCD /CDBG /SHARP GRANTS 369,413 277,000 8 100 INTEREST 2,600 2,000 1,667 3,178 90.7% SHARP LOAN REPAYMENT 70,000 74,042 5.8% TOTAL HOUSING /COMM DEV SRF 372,013 279,000 71,667 77,228 7.8% RECREATION SRF 290 SPORTS LEAGUE FEES 44,000 44,000 36,667 32,184 -12.2% CAMP FEES 96,000 96,000 72,000 73,334 1.9% EXCURSION FEES 82,500 82,500 68,750 76,106 10.7% CLASS /SPECIAL EVENT 324,000 324,000 285,000 304,518 6.8% SNACK BAR SALES 1,200 1,200 1,000 1,237 23.7% REDWOOD SPORTS PRGM. 28,000 28,000 23,333 26,544 13.8% TEEN SERVICES 13,000 11,000 9,167 14,915 62.7% SNACK BAR SALES 1,000 1,000 833 1,049 25.9% WARNER HUTTON CONTRIBUTIONS 2,000 1,667 1,851 11.1% TOTAL RECREATION SRF 589,700 589,700 498,417 531,738 6.7% FACILITY OPS SRF 292 BUILDING RENT 125,000 120,000 100,000 95,962 -4.0% PARKS RENT 9,000 4,000 3,333 3,915 17.5% TOTAL FACILITY OPS SRF 134,000 124,000 103,333 99,877 -3.3% HERITAGE PRSRVTN TRST FND 710 INTEREST TOTAL SPECIAL REVENUE FUNDS 4,005,058 4,466,463 3,413,034 3,593,439 5.3% fs499 \REVENUE Page 5 5/14/99 CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT 1998 -99 1998 -99 (YTD) 1998 -99 REVISED ESTIMATED ACTUAL/ ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE CAPITAL PROJECTS FUNDS TRANSPORT DEVELOP ACT SRF 160 TOTAL TDA 99,676 21,273 THEATER TCK SRCHG SRF 293 THEATER TCK SRCHG 21,500 21,500 17,917 18,199 1.6% PARK DVLPMNT CAP PRJ FND 310 PARK DEVELOPMENT 143,520 110,745 92,288 102,465 11.0% TOTAL CAPITAL PROJECTS FUNDS 264,696 153,518 110,204 120,664 9.5% DEBT SERVICE FUND: LIBRARY BOND DEBT SRV FND 400 PRINCIPAL 75,000 75,000 75,000 75,000 0.0% INTEREST 18,906 18,906 18,906 17,693 -6.4% OTHER 200 200 200 200 0.0% TOTAL LIBRARY BOND DEBT 94,106 94,106 94,106 92,893 -1.3% fs499 \REVENUE Page 6 5/14/99 CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% REVENUES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT 1998 -99 1998 -99 (YTD) 1998 -99 REVISED ESTIMATED ACTUAL/ ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE AGENCY FUNDS: LEONARD RD DEBT SER FUND 420 CAPITAL IMPR (PARK DIST) 12,263 12,280 6,754 7,896 16.9% QUARRY CREEK TRUST FUND 700 INTEREST 350 350 292 305 4.6% CA TV TRUST FUND 720 INTEREST INCOME 3,800 3,167 3,125 -1.3% PRK DST #2 DBT SR/AGNCY FD 730 SERVICES (LLA DISTRICTS) 11,538 11,449 6,297 8,800 39.8% PRK DST #3 DBT SR/AGNCY FD 740 SERVICES (LLA DISTRICTS) 168,225 175,498 96,524 96,028 -0.5% DEPOSITS AGENCY FUND 800 DEPOSITS SARATOGA PFA AGENCY FUND 990 INTEREST INCOME 18,500 15,417 15,317 -0.6% TOTAL AGENCY FUNDS 192,376 221,877 128,450 131,471 2.4% GRAND TOTAL 10,711,861 12,297,325 9,212,612 9,509,085 3.2% REVENUE NOTES: (1) Traffic Safety Vehicle Fines Budgeted very conservatively; actual fine revenues expected to be higher. (2) Development Fees Development activity remains higher than originally anticipated. (3) Tax Equity Allocation (TEA) Final UUT- matching payment from Santa Clara County originally budgeted at only $300.000. (4) These revenues higher than originally budgeted. (5) Disaster Recovery FEMA refund in process, but not received yet. (6) Other Refunds and Reimbursements Workers' compensation insurance premium refund not anticipated. (7) Interest Income Budgeted very conservatively; actual interest is expected to be higher than budgeted. fs499 \REVENUE Page 7 5/14/99 CITY OF SARATOGA 6 THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% 1 EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT F D 1998 -99 1998 -99 (YTD) U E 1998 -99 REVISED ESTIMATED ACTUAL/ N P ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 D T TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE EXPENDITURE RECAP BY FUND 001 GENERAL FUND 4,283,616 3,982,609 4,279,948 4,144,283 -3.2% SPECIAL REVENUE FUNDS 100 COPS SUP. LAW ENFORCEMENT 72,944 87,212 30,223 23,746 -21.4% 110 TRAFFIC SAFETY SRF 15,413 13,480 7,500 7,532 0.4% 150 STREETS &ROADS SRF 3,130,636 3,015,701 2,003,442 1,942,816 -3.0% 170 HILLSIDE REPAIR SRF 1,000 36,445 100 180 LANDSCAPE /LGTNG SRF 148,359 131,982 95,593 84,826 -11.3% 250 DEVELOPMENT SRF 1,312,499 1,312,312 697,673 656,101 -6.0% 260 ENVIRNMNTAL PRG SRF 480,980 384,937 237,059 225,151 -5.0% 270 HOUSING COMM DEV SRF 388,419 263,493 229,298 238,545 4.0% 290 RECREATION SRF 916,794 893,110 501,986 477,639 -4.9% 292 FACILITY OPS SRF 236,614 221,996 35,107 40,843 16.3% 710 HERITAGE PRSRVTN TRST FND TOTAL SPECIAL REVENUE FUN 6,703,658 6,324,223 3,837,882 3,733,644 -2.7% CAPITAL PROJECTS FUNDS: 160 TRANS DEV ACT SRF 98,103 98,103 5,000 4,800 -4.0% 293 THEATER TCK SRCHG SRF 125,080 122,063 90,250 84,302 -6.6% 310 PARK DEVELOPMENT 567,000 125,700 70,094 70,024 -0.1% TOTAL CAPITAL PROJECTS FUN 790,183 345,866 165,344 159,126 -3.8% DEBT SERVICE FUND: 400 LIBRARY BONDS DEBT SVC 94,093 92,961 85,000 85,183 0.2% TOTAL DEBT SERVICE FUND 94,093 92,961 85,000 85,183 0.2% TOTAL AGENCY FUNDS 420 LEONARD ROAD DEBT SVC 12,263 12,631 11,969 12,493 4.4% 700 QUARRY CREEK PROJ ADM 2,500 34,500 35,000 34,460 -1.5% 720 C.A. TV TRUST FUND 730 PARKING DIST #2 DEBT SVC 11,538 11,000 500 569 13.8% 740 PARKING DIST #3 DEBT SVC 168,225 167,975 1 166,681 167,843 0.7% 800 DEPOSIT AGENCY FUND 990 SARATOGA PUBL FIN AGNCY TOTAL AGENCY FUNDS 194,526 226,106 214,150 215,365 0.6% TOTAL ALL FUNDS 12,066,076 10,971,765 8,582,323 8,337,601 -2.9% fs499 \EXPEND. Page 8 5/14/99 CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% EXPENDITURES 1 FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT F D 1998 -99 1998 -99 (YTD) U E 1998 -99 REVISED ESTIMATED ACTUAL/ N P ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 D T TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE 001 GENERAL FUND 1005 CITY COUNCIL 33,396 33,647 0.8% 1010 CONTINGENCY 200,000 1015 CITY COMMISSIONS 52,257 44,316 -15.2% 1020 CITY MANAGER'S OFFICE 190,165 171,741 -9.7% 1025 CITY ATTORNEY 54,000 82,000 211,261 196,282 -7.1% 1030 CITY CLERK 57,300 51,932 -9.4% 1035 EQUIPMENT OPERATIONS 213,410 212,009 -0.7% 1040 FINANCIAL MANAGEMENT 302,067 289,768 -4.1% 1045 HUMAN RESOURCES 97,056 90,019 -7.3% 1050 GENERAL SERVICES 90,953 82,758 -9.0% 1060 FACILITIES MAINTENANCE 239,477 239,122 -0.1% 1065 MANAGEMENT INFORMATION SYS. 83,651 81,414 -2.7% 2005 EMERGENCY PREPAREDNESS 28,901 31,689 25,547 22,341 -12.5% 2010 CODE ENFORCEMENT 123,109 114,972 37,009 35,373 -4.4% 2015 POLICE SERVICES 2,594,707 2,608,268 2,110,954 2,079,458 -1.5% 2025 ANIMAL CONTROL 16,458 15,422 12,487 12,515 0.2% 3030 PARKS /OPEN SPACE 800,843 712,820 341,747 332,400 -2.7% (8) 3035 GENERAL ENGINEERING 244,150 201,307 103,378 93,889 -9.2% (8) 4005 ADVANCED PLANNING 94,664 93,649 25,522 23,931 -6.2% 7005 SENIOR SERVICES 54,689 50,560 7010 COMMUNITY SUPPORT 72,095 71,922 52,313 51,368 -1.8% 9010 CAPITAL PROJECTS TOTAL GENERAL FUND 4,283,616 3,982,609 4,279,948 4,144,283 -3.2% SPECIAL REVENUE FUNDS: 100 2030 COPS SUP. LAW ENFORCEMENT 72,944 87,212 30,223 23,746 21.4% (9) 110 2020 TRAFFIC SAFETY SRF 15,413 13,480 7,500 7,532 0.4% 150 STREETS &ROADS SRF 3005 STREET MAINTENANCE 2,091,156 2,031,984 1,646,574 1,604,289 -2.6% (8) 3010 SIDEWALKS AND TRAILS 77,988 66,976 54,400 45,698 -16.0% 3015 TRAFFIC CONTROL 222,275 202,745 101,468 90,861 -10.5% (8) 3020 FLOOD AND STORM DRAIN CONTRO 108,471 93,908 36,079 36,698 1.7% 3025 MEDIANS AND PARKWAYS 123,754 113,788 54,561 59,530 9.1% 5010 CONGESTION MANAGEMENT 184,642 183,950 110,360 105,740 -4.2% 9015 QUITO ROAD BRIDGE CAP RPOJ 322,350 322,350 TOTAL STREETS &ROADS SRF 3,130,636 3,015,701 2,003,442 1,942,816 -3.0% fs499 \EXPEND. Page 9 5/14/99 CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT F D 1998 -99 1998 -99 (YTD) U E 1998 -99 REVISED ESTIMATED ACTUAL/ N P ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 D T TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE 170 9017 HILLSIDE REPAIR SRF 1,000 36,445 100 (10) 180 LANDSCAPE /LGTNG SRF 148,359 131,982 95,593 84,826 -11.3% (8) 250 DEVELOPMENT SRF 4010 ZONING ADMINSTRATION 551,368 516,920 256,070 259,201 1.2% 4015 INSPECTION SERVICES 544,957 538,046 287,082 258,332 -10.0% 4020 DEVELOPMENT REGULATION 216,174 257,346 154,522 138,568 10.3% TOTAL DEVELOPMENT SRF 1,312,499 1,312,312 697,673 656,101 -6.0% 260 ENVIRNMNTAL PRG SRF 5005 INTEGRATED WASTE MGMT 151,526 148,067 112,519 108,392 -3.7% 5015 STORM WATER MANAGEMENT 329,454 236,870 124,540 116,759 -6.2% (8) TOTAL ENVIRNMNTAL PRG SR 480,980 384,937 237,059 225,151 -5.0% 270 HOUSING &COMM DEV SRF 7015 HCDA ADMINISTRATION 338,419 213,493 202,631 213,747 5.5% 9027 ADA IMPROVEMENTS CAP PROJ 50,000 50,000 26,667 24,798 -7.0% 270 HOUSING COMM DEV SRF 388,419 263,493 229,298 238,545 4.0% 290 RECREATION SRF 6005 RECREATION 756,332 739,158 439,518 418,186 -4.9% 6010 TEEN SERVICES 160,462 153,952 62,468 59,453 -4.8% TOTAL RECREATION SERVICES 916,794 893,110 501,986 477,639 -4.9% 292 6020 FACILITY OPS SRF 236,614 221,996 35,107 40,843 16.3% 710 1040 HERITAGE PRSRVTN TRST FND TOTAL SPECIAL REVENUE FUNDS 6,703,658 6,324,223 3,837,882 3,733,644 -2.7% fs499 \EXPEND. Page 10 5/14/99 I 4 i CITY OF SARATOGA THE MONTHS ENDED APRIL 30, 1999 PERCENT OF YEAR ELAPSED 83.33% EXPENDITURES FISCAL YEAR 1998 -99 YEAR -TO -DATE PERCENT F D 1998 -99 1998 -99 (YTD) U E 1998 -99 REVISED ESTIMATED ACTUAL/ N P ORIGINAL BUDGET ACTUAL 4/30/99 4/30/99 4/30/99 D T TITLE BUDGET (if different) (if different) ESTIMATE ACTUAL ESTIMATE CAPITAL PROJECTS FUNDS 160 9016 TRANS DEV ACT SRF 98,103 98,103 5,000 4,800 -4.0% 293 6015 THEATER TCK SRCHG SRF 125,080 122,063 90,250 84,302 -6.6% 310 9031 PARK DEVELOPMENT 567,000 125,700 70,094 70,024 -0.1% TOTAL CAPITAL PROJECTS FUN 790,183 345,866 165,344 159,126 -3.8% DEBT SERVICE FUND: 400 8015 LIBRARY BONDS DEBT SVC 94,093 92,961 85,000 85,183 0.2% AGENCY FUNDS: 420 8020 LEONARD ROAD DEBT SVC 12,263 12,631 11,969 12,493 4.4% 700 9010 QUARRY CREEK PROJADM 2,500 34,500 35,000 34,460 -1.5% 720 1040 C.A. TV TRUST FUND 730 8005 PARKING DIST #2 DEBT SVC 11,538 11,000 500 569 13.8% 740 8010 PARKING DIST #3 DEBT SVC 168,225 167,975 166,681 167,843 0.7% 990 1040 SARATOGA PUBL FIN AGNCY TOTAL AGENCY FUNDS 194,526 226,106 214,150 215,365 0.6% TOTAL EXPENDITURES S 12,066,076 10,971,765 I S 8,582,323 8,337,601 -2.9% EXPENDITURE NOTES: (8) Various Public Works Programs Salary savings. (9) Salary savings (10) Project carried over from previous year fs499 \EXPEND. Page 11 5/14/99 CITY OF SARATOGA Cash and Investment Report went R P Balance as of April 30, 1999 Anticipated Acquisition FDR* Book Market Par Maturity Monthly 1 Type Institution Date Rating Value Value Value Yeild Date Term Earnings Unrestricted Cash Investments: Cash: DD Comerica Bank Savings N/A AAA $279,258 $279,258 $279,258 1.400% Revolving 1 $326 CK Comerica Bank General Checking N/A AAA 67,342 67,342 67,342 0.000% Revolving 1 N/A CK Comerica Bank Payroll Checking N/A AAA 9,944 9,944 9,944 0.000% Revolving 1 N/A CK Comerica Bank Petty Cash N/A AAA 959 959 959 0.000% Revolving 1 N/A Subtotal Cash 357,503 a 357,503 357,503 1.094% 1 326 L.A.I.F. Investments: MF L.A.I.F. N/A N/A 8,370,890 b 8,416,485 8,370,890 5.119% Revolving 90 35,709 1 CD Saratoga National Bank 07/03/98 AAA 500,000 500,000 500,000 5.900% 07/03/99 365 2,458 CD Heritage Bank of Commerce 10/14/98 AAA 531,358 531,358 531,358 5.650% 10/14/99 365 2,502 Subtotal CDs 1,031,358 1,031,358 1,031,358 5.771% 730 4.960 MF Govt Cash Reserve Fund State Street N/A AAA 5,151 5,151 5,151 4.460% Revolving 1 19 Subtotal L.A.I.F. Investments 9,402,248 9,447,843 9,402,248 5.165% 410 40,669 Subtotal Unrestricted Cash Investments 9,759,751 9,805,346 9,759,751 5.017% 206 40,995 Restricted Cash Investments: SV Saratoga National Bank -CDBG N/A AAA 165,989 165,989 165,989 2.530% Revolving 1 350 CK Wells Fargo Bank CDBG N/A AAA 23,918 23,918 23,918 0.000% Revolving I N/A CK Wells Fargo Bank CDBG N/A AAA 8,171 8,171 8,171 0.000% Revolving 1 N/A Subtotal Restricted Cash Investments 198,078 198,078 198,078 0.177% 1 350 Total Cash and Investments $9,957;829 $10,003 424 $9,957 4. 960 °!e Avg Yeild 104 541,345:: I Benchmark Yield Comparison 3 Month Treasury 4.670 %I 6 Month Treasury 4.820 %I Schedule of Maturities: Reserve Analysis: General Fund Reserve requirement adopted 6/25/97: $2,000,000 Immediate $9,457,829 General Fund Balance as of 4/30/99 $5,864,752 FY 1999 -2000 500,000 Available Funds: Total $9,957,829 Unrestricted Pooled Cash Investments available for current year expenses in all fund $9,759,751 (Includes unrestricted funds maturing within the current fiscal year) Maturity General Fund Loans Receivable: Principal Rate Date Term Hakone Foundation $213,829 6.500% 03/01/2004 3,650 NOTES: FDR The Financial Directory rating is based on computer analysis of prime financials reported quarterly by the institutions to the Federal Reserve Board and the Federal Home Loan Bank Board. Ratings based on information released July 1998. *Market values for U.S. Treasury Notes provided by State Street Bank and Trust Company. This loan is noted for memorandum purposes only. The loan is amortized per the agreement with the Hakone Foundation. No payments are received. This report reflects Pooled Cash, Investments and Restricted Cash which are available resources to fund operations, debt service and capital improvements. Other interest beano assets (notes receivable) are listed above. Debt service reserve funds held by trustees are restricted pursuant to indenture covenants and have been excluded from this report. Pursuant to Government Code Section 53646, the City's investment portfolio is in compliance with the adopted investment policy and there are adequate resources to meet anticipated pool expenditure requirements for the next six months. A ein Ziii0 ilk-e4/' Submitted Approved by: 5/14/99 o.4ePomt yr epo (Unaudited Results) SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 1 42— AGENDA ITE M 1 /86 r, MEETING DATE: MAY 19, 1999 CITY MANAGER: rrn,/�I ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD: SUBJECT: Resolution adjusting compensation of City Manager RECOMMENDED MOTION(S): Move to adopt the Resolution. REPORT SUMMARY: The attached Resolution has been drafted to reflect the Council's recent decision about adjusting the City Manager's compensation following the annual performance evaluation process. If adopted, the City Manager's salary would increase to $8,250 per month effective March 8, 1999. FISCAL IMPACTS: As noted. The City Manager's current salary is $7,818 per month. The new salary reflects an increase of approximately 5.5 which includes 3% for the 12 months ending March 8, 1998, during which no salary adjustment was made, and 2.5% for the 12 months ending March 8, 1999. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Resolution would not be adopted and the City Manager's salary would not be adjusted. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADJUSTING THE SALARY OF THE CITY MANAGER WHEREAS, the City Council has conducted its annual review and evaluation of the performance of the City Manager as called for in the Agreement for Employment of the City Manager dated November 19, 1997, and WHEREAS, based upon its review and evaluation, the City Council has determined that it is appropriate to adjust the salary of the City Manager. NOW, THEREFORE, the City Council approves an adjustment of the salary of the City Manager to Eight Thousand- Two Hundred -Fifty Dollars ($8,250) per month effective March 8, 1999. PASSED and ADOPTED at a Regular Meeting of the City Council of the City of Saratoga held on the day of 1999, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk FOLLOW UP ACTIONS: A Personnel Action Form reflecting the change in salary will be prepared. ATTACHMENTS: Resolution. a SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 3/4-13 3 AGENDA ITEM MEETING DATE May 19, 1999 CITY MANAGER: ORIGINATING DEPT. City Manager PREPARED BY: City Clerk SUBJECT: Ordinance Repealing Article 7 -10 of and adding Article 7 -10 to the Code of the City of Saratoga relating to sewage disposal. RECOMMENDED MOTION(S): Adopt the attached ordinance. REPORT SUMMARY: The City Council introduced the attached ordinance at their regular meeting of May 5, 1999. It is before you for adoption. Also attached is a letter from Karen Graul dated May 4, 1999 regarding the proposed mandatory sewer connections. FISCAL IMPACTS: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Summary of the ordinance will be published in the Saratoga News as required by law. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The attached ordinance will not be adopted. FOLLOW UP ACTIONS: N/A ATTACHMENTS: Proposed ordinance and letter from Ms. Graul. ORDINANCE NO. 71- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA REPEALING ARTICLE 7 -10 OF AND ADDING ARTICLE 7 -10 TO THE CODE OF THE CITY OF SARATOGA, RELATING TO SEWAGE DISPOSAL The City Council of the City of Saratoga does hereby ordain as follows: SECTION 1. Article 7 -10 of the Code of the City of Saratoga is hereby repealed. SECTION 2. Article 7 -10 is hereby added to the Code of the City of Saratoga to read as follows: "7- 10.010 Health Officer Defined. For the purposes of this Article, the term "Health Officer" shall mean the City Manager. Any of the powers or duties to be exercised or approvals to be granted by the Health Officer under this Article may be delegated by the City Manager, in whole or in part, to the County Health Department or to such other authorized agents as the City Manager may designate. The term "Health Officer" shall be synonymous with the term "director" as used in Division B11, Chapter II, Article 1 and 2, of the Code of the County of Santa Clara. 7- 10.020. Purpose and Applicability. This Article is enacted for the purpose of: (a) Assuring that every building where persons reside, congregate or are employed, which abuts a street, alley or utility easement in which there is an approved public sanitary sewer, or the boundary line of which is within two hundred (200) feet of an approved public sanitary sewer, provided a right of way can be obtained, and if possible grade is present. shall be connected to such sewer in the most direct manner possible, and with a separate connection for each home or building: and 1 (b) Establishing standards for the approval, installation, and operation of individual on -site sewage disposal systems consistent with the standards of the California Regional Water Quality Board as set out by the Santa Clara County Environmental Health Services and adopted by the Saratoga City Council. 7- 10.030. Adoption of County of Santa Clara Code Regarding Sewage Disposal. Division B11, Chapter II, Article 1 and 2 only, of the Code of The County of Santa Clara, as it may be amended from time to time, one copy of which has been filed for use and examination by the public in the office of the City Clerk, is referred to and, except as to additions, deletions and amendments hereinafter noted, such regulations are adopted and made a part hereof, the same as if fully set forth in this Article, and shall be the sewage disposal regulations for the City. 7- 10.040. Additions, Deletions and Amendments. The additions, deletions and amendments set forth in this Article are made to Division B11, Chapter II, Article 1 and 2 only, of the Code of the County of Santa Clara, as adopted by reference in Section 7- 10.010. 7- 10.050. Section B11-6 is Amended Concerning Non Responsibility For Damage. Section B 11 -6 of the Code of the County of Santa Clara is amended to read as follows: `Section B11-6. County and City Not Responsible for Damage. This Chapter shall not be construed as imposing upon the county or the city any liability or responsibility for damage resulting from the defective construction of any sewage disposal system as herein provided, nor shall the county or the city or any official or employee thereof be held as assuming any such liability or responsibility by reason of the inspection authorized hereunder or by enforcement of this Chapter.' 7- 10.060 Section B11-8 is Repealed. 2 Section B11-8 of the Code of the County of Santa Clara is hereby repealed. 7- 10.070 Section B11-13.2 is Added Concerning Inspection of Private On -Site Sewage Disposal System Upon Sale of Property. Section B11-13.2 is added to the Code of the County of Santa Clara, to read as follows: "Section B11-13.2. Connection to Public Sanitary Sewer or Inspection of Private On -Site Sewage Disposal System Upon Transfer of Ownership of Property (a) No person s all transfer or convey more than fifty percent of the ownership interest in any real property, residence, place of business, or other building, located within two hundred (200) feet of an available approved public sanitary sewer, and upon which a private on -site sewage disposal system exists, without first providing for connection to the approved public sanitary sewer to the satisfaction of the Health Officer, as a condition to close of escrow or transfer of ownership of the subject property. (b) No person shall sell, transfer, or convey more than fifty percent of the ownership interest in any real property, residence, place of business, or other building located in excess of two hundred (200) feet of an approved public sanitary sewer, upon which a private on -site sewage disposal system exists, without first obtaining an inspection of the sewage disposal system and written report summarizing the results of the inspection. (1) The inspection shall be made for the purpose of determining, and the report of the inspector shall state, whether the private on -site sewage disposal system is operating in compliance with this Code. (2) The inspection shall be conducted by a registered civil engineer or a registered environmental health specialist, or any other 3 i individual who is determined by the Health Officer to be qualified to perform such inspection. (3) The report of the inspection shall be submitted to the Health Officer as a condition to close of escrow or transfer of ownership of the subject property.' 7- 10.080. Section B11-13.3 is Added Concerning Requirement of Connection to Public Sewer. Section B11 is added to the Code of the County of Santa Clara, to read as follows: "Section B11-13.3. When Connection to Public Sanitary Sewer is Required. (a) The Health Officer shall may order by notice in writing any person owning or occupying property within the boundaries of the City from or upon which any sewage whatsoever is generated, which premises are not connected to an existing approved public sanitary sewer facility available within two hundred (200) feet of the boundary line of such property, to connect thereto or vacate or cause to be vacated such premises within a specified period of time, not to exceed 180 days. The notice shall also provide that, if the owner or occupant desires consideration by the Health Officer of an extension of time to connect to the public sewer facility, the owner or occupant shall submit a written report summarizing the results of an inspection of the private system to the Health Officer. The inspection shall be for the purpose and conducted in the manner set forth in Section B11-13.2 (b) (1) and (2) of the Code of the County of Santa Clara, as added by Section 7- 10.070. Failure to submit the inspection report and request for extension or to cause connection to the approved public sanitary sewer facility. within forty -five days of the date of notice, shall result in the City recording a Notice of Non Compliance against the property. 4 (b) The City Council, Health Officer, after receiving evidence from the 1-Officer, owner or occupant, may declare and determine that the continued use of an existing on -site sewage disposal system is and could reasonably be expected to remain adequate for treatment and disposal of sewage for a period of time not to exceed five(5) years, without constituting a public nuisance by reason of the soil conditions, damage conditions, the degree of urban development in the area and the type and condition of the particular sewage disposal system in question. (c) As a condition to the determination made under section (b), the owners of the property with reference to which such determination has been made, shall execute in writing in a form acceptable for recordation a covenant to: (1) Cause connection to be made to the existing public sewer facilities within a specified the time net to period cxcccd five years from the date of such determination or determined by the Health Officer pursuant to section (b). not to exceed five (5) years from the date of such determination, or upon demand of the Health Officer, whichever date comes first, based upon the a determination of such effte r that one or more of the conditions recited in section (b) above have changed so that such existing sewage treatment and disposal constitutes a public nuisance. (2) Notify any purchaser or transferee for consideration of any rights in and to such property of the existence of such a covenant and the performance or nonperformance thereof prior to such purchase or transfer. (d) The five year maximum time period set forth in section (b) may be extended by the City Council only upon a determination of financial hardship.' 5 7- 10.090. Section B11-29.1 is Amended Concerning Recordation of Notice of Violation. Section B11-29.1 of the Code of the County of Santa Clara is amended to read as follows: `Section B11-29.1. Record Notice of Violation. The Health Officer shall record a notice of the existence of a substandard sewage disposal system violation in the office of the County Recorder, and shall notify the owner of the affected real property and any other known party responsible for the violation that such action has been taken. This notice is to inform all parties that no improvements, including building additions, can be approved while the substandard sewage disposal system continues in operation.' 7- 10.100. Section B11-30 is Amended Concerning Appeals. Section B11-30 of the Code of the County of Santa Clara is amended to read as follows: `Section B11 -30. Appeal From Denial, Revocation or Suspension. Any appeal to the decision of the Health Officer pursuant to Articles 1 and 2 of this Chapter shall be made to the Board of Appeals by filing a written appeal in accordance with the provisions in Section 3- 15.080 of the Code of the City of Saratoga.'" 7- 10.110. Sewage Disposal System constituting a Public Nuisance. `Private on -site sewage disposal systems which the Health Officer determines are not operating in compliance with the requirements of Division B -11, Chapter II, Articles 1 and 2 of the Code of the County of Santa Clara, are hereby deemed by the City Council to be a public nuisance and may be abated in the manner set forth in Articles 3 -15 and 3 -20 of the Code of the City of Saratoga.'" 6 SECTION 2. EFFECTIVE DATE. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption. The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the City Council of Saratoga held on the day of 1999, by the following vote. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk April29, 1999 MSR:edw J: \WPD\MNRS W\273 \ORD99\SEWDISPRCLN 7 i CC' 12211 Mellowood Drive e owood ve Saratoga, CA 95070 May 4, 1999 Saratoga City Council 13777 Fruitvale Avenue Saratoga, CA 95070 Re: Proposed Mandatory Sewer Connections City Council Members: I recently received a notice from the Brookview Homeowners' Association that the Saratoga City Council plans to require all homes within our subdivision to be connected to the city sewer system in the near future. I currently have a septic tank, which is in good working order. It has never caused me any problems, and I have had it pumped when needed. My main worry regarding the sewer connection is the cost. The notice said that the connection cost would range from $1500 to $9000, plus the contractor's charges. As a single homeowner, and based upon my level of income and expenses, these costs would present an extreme hardship for me. I am interested in knowing what other options might be available. Would it be possible to get an extension, or continue to use my septic tank until I sell my house at a later date? Unfortunately, I am unable to attend the May 5 council meeting. I am caring for my elderly parents, who depend upon me for transportation after work and on the weekends. It is difficult for me to get to evening events. These added expenses and the disruption to my home would be very hard to handle at this time. Thank you for taking my concerns into consideration. Sincerely yours, Karen A. Grail' Homeowner 408/996 -0418 SARATOGA CITY COUNCIL ,I f EXECUTIVE SUMMARY NO: 3 /q(-/ `7 AGENDA ITEM: MEETING DATE: May 19, CI MANAGER d, i„ Y ORIGINATING DEPT: Community Development DEPT HEAD. f fA SUBJECT: Proposed budget appropriations to fund new Community Development Department and Engineering Division work stations. RECOMMENDED MOTION: Direct staff to proceed with budget appropriations and work station improvements. REPORT SUMMARY: At the January 26, 1999 City Council quarterly financial status report and mid- fiscal year budget adjustment meeting, the Community Development Director recommended that approximately $30,000 be set aside from the Development Services fee revenue fund to refurnish the Planning, Building and Engineering work stations and filing room with new partitions (cubicles), some new furniture and new filing cabinets. Much of the existing furniture is very old, outdated and, in some cases, unsafe. Current partitions, for example, are not parts of complete sets and are not secured to anything. In many cases, these partitions are only being held together by adjoining desks. New space efficient filing cabinets would also allow a greater number of hard copy files to be retained longer, before they are consigned to microfilm for the benefit of space efficiency. The timing of the recommendation was partly based on an attempt to take advantage of the fact that development activity has continued at a brisk pace and development fee revenues have exceeded budget projections for FY 98/99. At the January 26 meeting, staff had only received a single price estimate and was using the budget adjustment meeting as an opportunity to set aside these funds while pursuing additional bids from competitive suppliers. The Council requested that staff proceed with competitive bidding before being asked to commit any funds to the project. Councilmember Bogosian also stressed that in consideration of the City's general budgetary constraints, that the new work stations be limited to what was absolutely necessary. Mr. Bogosian did subsequently tour the Department's work area conditions following the January 26 meeting and did concur that new work stations were needed. Work area conditions have only worsened since that time as the two new Assistant Engineers whom the project anticipated have now been hired and are working at makeshift desks. Staff did attempt to receive competitive bids from two other suppliers. The one bid received was for the same approximate price as the one already received from the original supplier, Space Designs, but offered an inferior layout. After repeated unsuccessful attempts to make arrangements with the third company, who specialize in providing offices with refurbished second -hand work stations, we had to give -up on them and move forward. Staff's impression with this company was that the number of work stations we needed were too few to make it worth their while they missed scheduled appointments and we never did receive a bid from them. As a result, staff worked with Space Designs to pare down their original proposal to the extent feasible (e.g. eliminating work station accessories), resulting in significant cost savings. Staff is now prepared to request that the City Council authorize the following budget appropriations: $11,098.18 from the Community Development Department Development Services fee revenue account for five sets of cubicle partitions, without modular work stations, for the Planning Division wing and two complete modular work stations for the Building Division wing. $5,481.24 from the Public Works Department Development Services fee revenue account for two complete Engineering Division modular work stations. $4,701.54 from Community Development Department Records Management fee revenue account for two banks of lateral file cabinets. (It should be noted that these funds are collected specifically for this type of purchase and the amount does not require Council approval.) $1,500 from Community Development Department Development Services fee revenue account for project related contingencies. Total Expenditure: $22,780.95 FISCAL IMPACTS: None on the City's General Fund, all costs will be covered by Development Services fee revenue. ADVERTISING, NOTICING AND PUBLIC CONTACT: None. 2 CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION: Work stations would not be purchased and existing work area conditions would not be improved. FOLLOW UP ACTIONS: Staff will place order for work stations with Space Designs and anticipate a mid -to -late June installation. ATTACHMENTS: 1. Space Designs Worksheets 3 APR. 19. 1999 5 :57PM SPACE DESIGNS INC NO.466 P.2 /14 r 0 SPACE DESIGNS 2490 Charleston Road Mountain View, CA 94043 650.960.0910 fx: 650.964.8026 Bill To: Ship to: City of Saratoga City Manager 13777 Fruitvale Ave., 13777 Fruitvale, Saratoga, Ca 95070 Saratoga, Ca 95070 Attn: Judi Crowley Attn: Judi Crowley Salesperson Project Coordinator Estimated Lead Time Terms Jason Peepgrass, 366 Neisa Banner, 321 2.3 weeks Net 20 days from invoice date* 'subject to credit approval Proposal Specification File Name Proposal Date Number: 5563 April 19, 1999 Name; Q Workstations Design Number: Qty Description Unit Price Extended 1 01 Lot of product per capspec cosara.sp2 $1,318.65 $1.318.65 1 02 Lot of product per capspec cosaral.sp2 $3,135.21 $3,135.21 Initials- Client Space Designs Sub -Total $4,453.86 Assembly/ Delivery Svcs $735.00 TOTAL $5,188.86 Client Acceptance of Proposal, including Terms and Conditions on Page 2 Space Des. Initials Tax 428.08 Notes: GRAND TOTAL 5,616.94 TAX Unless otherwise noted, tax Is not Included In the total and will be added at invoicing. NOTE: Installation is a taxable item. FREIGHT Freight, if applicable, will be added at invoicing. OPTIONAL SERVICES Data/Telecommunication Cabling: If you would like information and pricing on data /telecommunication cabling, please initial here. Fabric Protection: If you would like information and pricing on fabric protection, please Initial here. APR. 19.1999 6 :00PM SPACE DESIGNS INC NO.466 P.11/14 11' 11' a r 287" Plan Pgg 2 of 3 OFFICE Outline Door /Opening Window t" Column Scale 1/4"=.1' CONNECTORS SW I T- Conneetor d Expanded COH Components MrdSurf Multi -way or Endoap Fossil Fabric Multi -way ATTACHED COMPONENTS (Latter on panel run Indicates elevation view la available) Worksuriaoe 24" L.� 30" Conference Return I Counter Cap 1 1 Cantilever wt l bracket ®w/ 2L b racketa Corner Corner Clip —o End Bracket IGt a Ganging Plato G• Pedestal or Drawer i 1 Workaurfaca Support 0 Keyboard Tray Ripper, or Shelf w/o Light Q wtight 0 Lateral File Q Tackboerd 12 7-•7 16 Rail a Software under licce�npsel Bern L d FREESTANDING COMPONENTS Seafue, at V19.°2) Desk IZLEI Chair Q Table 0 Conference Table 0 Flle or Pedestal APR.19.1999 5 :58PM SPACE DESIGNS INC NO.466 P. 5/14 '28'1" 9 2C 391BC 39240 311" 1--3036C--N 4'5" 3" c•---6742C I 47420 31" 7' B" 2" 31r 1' 12' 46" 5'10" Plan Pg 1 of 1 OFFICE Outline Door /Opening Window =3 Column Scale 114 =1' Q CONNECTORS SIC I T Connector a Expanded CON 0. HrdSurf Muth -way or Endoep Salsa Fabric MuIB -wey p 4- Circuit Panels PANEL DESCRIPTIONS aye height width power OR eht Style Codes No Letter Standard, P Partial Glazed, No Letter Cable management power Power Codes C Cable Mgmt w /Cutouts, J Cable Mgmt w/Cutouts and Data, E Power, G Power w/Data Power Pole O Telecom Pole O Power Entry l:71—s Belt Data Belt Electric 8 Receptacle A/B/C/D/BUCI 20 -amp a/ar/dlbl/d So u n r license froom FABRIC and HEIGHT 33"HIgh 30"High 63 "High 67 "High eat e, A N2t•t) s Fabric Petrel MAY. 11. 1999 7:07PM SPACE DESIGNS INC NO. 499 P.2 /9 V SPACE DESIGNS 2490 Charleston Road Mountain View, CA 94043 650.960.0910 fx: 650.964.8026 Bill To: Ship to: City of Saratoga City Manager 13777 Fruitvale Ave., 13777 Fruitvale, Saratoga, Ca 95070 Saratoga, Ca 95070 Attn; Judi Crowley Attn; Judi Crowley Salesperson Project Coordinator Estimated Lead Time Terms Jason Peepgrass. 366 Neisa Barner, 321 2.3 weeks Net 20 days from invoice date* "subject to credit approval Proposal Specification File Name Proposal Date Number: 6019 cosara.sp2 May 12, 1999 Name: 4 Q Workstations Design Number: Qty Description Unit Price Extended 1 01 Lot of product per capspec cosara4.sp2 $8,903.40 $8,903.40 Each workstation Includes a corner worksurface, an overhead unit, a hanging shelf, a pencil drawer, a lateral file (30" wide) and a box /box /file freestanding pedestal Initials- Client Space Designs Sub -Total $8,903.40 Assembly/ Delivery Svcs $1,223.59 TOTAL $10,126.99 Client Acceptance of Proposal, Including Terms and Conditions on Page 2 Space Des. Initials Tax 835.48 Notes: (RAND TOTAL 10,962 .47 TAX Unless otherwise noted, tax is not included In the total and will be added at invoicing. NOTE: Installation is a taxable item. FREIGHT Freight, if applicable, will be added at invoicing. OPTIONAL SERVICES Data/Telecommunication Cabling: If you would like information and pricing on data /telecommunication cabling, please initial here. Fabric Protection: If you would like information and pricing on fabric protection, please initial here. MAY. 11.1999 7 08PM SPACE DESIGNS INC NO.499 P.4 /9 a t 9'4" 10' 1 3 T 3' V 7'1a' O r y 5, 11 99'10" 'r:I +ZF'1 I 7" 1,1111411111•11... 8' s (1g" L97 Plan Pg 1 of 1 OFFICE Outline Door/Opening Kati VNndow Column Scale 1/8 =1' Q POWER COMPONENTS Power Pole Telecom Pole El Receptacle A/B/C/D/BI/CI Components ATTACHED COMPONENTS (Loner on panel nun Indicates elevation view Is available) Worksurface 2a" I 1 so" =1 Peninsula Counter Cap Cantilever w/ I. bracket e� W 2L brackets k u Clip —is End Bracket Ganging Plate caairf -rte Pedestal or Drawer Support or Shelf w/o Light Q w4lght Lateral File Q Tac kboard 12 =1 Keyboard i Req C L oftwar1g� y u to l lloenee from FREEST seottfe A 2 1) Module Desk Chair 0 Table Conference Table 0 File or Pedestal L,�; APR. 13.1999 12:03PM SPACE DESIGNS INC N0.147 P.2 /3 0 SPACE DESIGNS 2490 Charleston Road Mountain View, CA 94043 650.960.0910 fx: 650.964.8026 Bill To: Ship to: City of Saratoga City Manager 13777 Frultvale Ave., 13777 Fruitvale, Saratoga, Ca 95070 Saratoga, Ca 95070 Attn: Judi Crowley; Judi Crowley Attn: Judi Crowley; Judi Crowley Salesperson Project Coordinator Estimated Lead Time Terms Jason Peepgrass, 366 Neisa Garner, 321 2 weeks Net 20 days from invoice date" 4 'subject to credit approval Proposal Specification File Name Proposal Date Number: 5403 April 13, 1999 Name: Q Lateral Files Design Number: Qty Description Unit Price Extended 6 QLF542.LG 5 high lateral the with top section roll -out shelf with file compressors in LIGHT $673.87 $4,043.22 GREY Initials-Client Space Designs Sub-Total $4,043.22 Assembly/ Delivery Svcs $300.00 Client nce of Proposal, including Terms and Conditions on Page 2 Spice TOTAL 54,348,22 Des. Initials Tax 358.32 Notes: GRAND TOTAL 4, 701. TAX Unless otherwise noted, tax is not included in the total and will be added at invoicing. NOTE: Installation is a taxable item. FREIGHT Freight, if applicable, will be added at invoicing. OPTIONAL SERVICES Data/Telecommunication Cabling: If you would like information and pricing on data /telecommunication cabling. please initial here. Fabric Protection: If you would like Information and pricing on fabric protection, please initial here.