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HomeMy WebLinkAbout07-01-1998 Staff Reports SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 302 (F AGENDA ITEM J 3 MEETING DATE: July 1, 1998 CITY MANAGER: r% i ORIGINATING DEPT: OFFICE OF THE CITY MANAGER Paula Reeve, Analyst SUBJECT: Renewal of Household Hazardous Waste Collection Agreement with Santa Clara County for FY 1998/99 RECOMMENDED MOTION(S): Authorize the City Manager to execute the annual renewal of the Agency Agreement for the Countywide Household Hazardous Waste Collection Program on behalf of the City. Approve the Agreement in an amount not to exceed $60,000 to provide service to Saratoga residents. REPORT SUMMARY: The City of Saratoga currently participates in the Countywide Household Hazardous Waste Collection Program (HHW) which provides hazardous waste collection and disposal services, and program publicity to residents of Santa Clara County. The Mobile Program operates weekend drop -off collection events on a monthly basis, providing year -round access to residents of cities and the unincorporated County. Currently, there are three permanent Battery, Oil, and Paint (BOP) sites to accommodate recyclable household hazardous waste. These wastes include latex paint, batteries, motor oil, oil filters and antifreeze. The estimated costs are $90 per car for the Mobile Program, and $45 per car for the BOP permanent locations. Thirteen mobile events are scheduled for 1998 -99, two of which are planned to be held at West Valley College (Attachment 2). Similar to last year, the proposed contract assumes no predetermined participation levels for either Mobile Events or BOP sites. These statistics result when the County's HHW phone staff schedule Saratoga residents for events based on particular types of waste to be disposed. Concurrently, the County staff Saratoga `s participation levels throughout the year to ensure that it stays within budget. As of June 1998, 623 Saratoga households have taken part in the 1997 -98 program, at a cost of approximately $50,358. Since the largest event of the year is scheduled for the last weekend in June, it is likely that additional participation from Saratoga residents will occur, driving the program costs closer to the budgeted $60,000. Any unused balance will be applied towards the 1998/99 program. Since similar HHW Program participation levels are anticipated for 1998/99, $60,000 has once again been budgeted for the new fiscal year. FISCAL IMPACTS: The expenses for this mandated program are recovered through the rubbish bill surcharge. The cost of the countywide program is offset by funds obtained by the County from the California Used Oil Recycling Block Grants. Based on the average cost of $90 per user for the mobile event, and $45 for the fixed sites, the contract limit is set at $60,000. This amount is programmed into the proposed FY 98/99 Integrated Waste Management Program budget. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Contract would not be approved and the City would be out of compliance with State laws governing disposal of household hazardous wastes. FOLLOW UP ACTIONS: A copy of the signed agreement will be forwarded to the County. ATTACHMENTS: 1. Agency Agreement for Countywide Household Hazardous Hazardous Waste Collection Program 2. Event Schedule 11 H Attacl 1 FIRST AMENDMENT TO AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS COLLECTION PROGRAM This is the first amendment to that certain agreement between the of (City) and the County of Santa Clara (County) entitled AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM, which became effective on July 1, 1997. The parties agree that: 1. In accordance with Section 8, TERM OF AGREEMENT, Beginning July 1, 1998 this amendment shall extend said Agreement, its provisions and financial commitments through Fiscal Year '99 (July 1, 1998 through June 30, 1999). Section 8, TERM OF AGREEMENT is amended to read: This agreement shall be effective on July 1, 1997 and shall remain in full force and effect until terminated by either party hereto upon thirty (30) days written notice to the other party or until midnight June 30, 1999, whichever comes first. This Agreement may be extended from year to year upon written agreement of County and City. 2. Section 5A, CITY FUNDING COMMITMENT, is amended by adding a new paragraph to read as follows: City agrees to budget up to to the County -wide Program during FY '99. The per vehicle costs for service are estimated at $90.00 per vehicle for the mobile HHW events and $45.00 per vehicle at the BOP Centers. Payment shall be made as described in Section 6C below. 3. Section 6, PAYMENT TO COUNTY, is amended by adding a new paragraph, 6C for services performed in FY '99 to read as follows: Payment for Mobile Events and BOP Center costs, based on the committed budget above, are due in four (4) equal installments and a final reconciled payment if necessary. City shall make payment to County in accordance with the following schedule. FY `99 Amendment 1 06/01/98 f i Service Dates FY '99 Invoice Payment Due Quarter Date Date 1 July, August, August 1, 1998 September 1, September, 1998 1998 2 October, November 1, December 1, November, 1998 1998 December, 1998 3 January, February 1, March 1, 1999 February, March, 1999 1999 4 April, May, June, May 1, 1999 June 1, 1999 1999 Final Reconciliation of September 15, October 15, Fiscal Year 1999 1999 1999 At the end of each fiscal year a final annual cost statement shall be prepared by the County and issued to the City by September 15 of the following fiscal year. The annual cost statement will take into consideration all costs incurred on behalf of the City and all payments made by the City to the County. If any balance is owed to the County, it will be due on October 15 following receipt of the annual cost statement. If any credit is owed to the City, the City shall select one of the following three options: 1. A credit will be issued to the City for the second quarter billing period of the following fiscal year and any future billing period until the credit is used. 2. City may use credit to increase total commitment amount agreed to for the following fiscal year. 3. City may request a refund. If a refund is requested, payment will be made within 30 days from the receipt of a written request from the City. City elects option as its choice if payments exceed actual costs. In the event that no Agency Agreement is entered into between the County and the City for the next fiscal year, the County will refund to the City any overpayment made by the City by October 15, 1999. FY `99 Amendment 2 06/01/98 4. The Agreement is amended to add Section 11, EMERGENCY SERVICE and to read as follows: Participating jurisdictions at their option, may desire to provide residents with convenient emergency opportunities to safely dispose of their household hazardous waste (HHW) in the event of a disaster. The purpose of this emergency planning for HHW is to minimize potential public health and safety impacts, as well as to minimize costs and confusion. This section will provide clarification to local jurisdictions on delegation of City and County responsibilities for the collection of household hazardous wastes in response to an emergency. City shall make good faith efforts to provide the public with information related to the problems associated with HHW along with information about special collection events and services. Upon the decision to hold an emergency collection event, it is the City's responsibility to make a good faith effort to prepare and disseminate the necessary outreach to notify the public of a special emergency event. An emergency collection event shall be initiated by a written request from City to County. Collection events can be scheduled in as little as ten (10) working days of a City's written request or at an agreed upon date thereafter. The County agrees to conduct the event at a mutually agreeable site. The -ounty will obtain the necessary permit from the State Department of Toxic Substances Control, and handle wastes in accordance with State law and in accordance with the AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM. The County will bill City for all special emergency events on a cost recovery basis and all payments shall be due thirty days following the receipt of the invoice. 5. Exhibit A and Exhibit B are amended as attached hereto and incorporated herein by reference. 6. Except as amended herein, all terms and conditions of the Agreement shall remain in full force and effect. FY `99 Amendment 3 06/01/98 II 7. This first amendment is effective on July 1, 1998. WHEREFORE the parties, through their duly authorized representative, have entered into this first amendment to agreement on the dates shown below: CITY OF COUNTY OF SANTA CLARA, a a municipal corporation. political subdivision of the State of California. DATE DATE Title Chairperson, Board of Supervisors Attest: Attest: Title Clerk, Board of Supervisors APPROVED AS TO FORM: APPROVED AS TO FORM AND LEGALITY: City Attorney Deputy Co my Counsel FY `99 Amendment 4 06/01/98 Attachment 2 EXHIBIT A COUNTY -WIDE HAZARDOUS WASTE DROP -OFF SCHEDULE 1998/99 Mobile HHW Hours: 9:00 a.m. to 2 p.m. BOP Hours: 8 a.m. to 12 p.m. July 11 San Jose BOP July 18 Sunnyvale BOP u ly �upelrx�no N !August A q f Y> ountam iew� ,1 August 8 Milpitas BOP August 15 Sunnyvale BOP August 22 San Jose BOP September 12 San Jose /Milpitas HHW September 19 Sunnyvale BOP September 25 26�A National Semi Conk HHW October 3 Milpitas BOP October;10 'West Valley Cities HHW October 17 Sunnyvale BOP Novembers $�HOURREFRESHE November 14 San Jose BOP November 21 Sunnyvale BOP D ecembe r 5 4 San Jose HHVV f 40 January 16, 1999 Sunnyvale BOP Februa�y�:6 ounta���V�ew February 13 San Jose BOP February 20 Sunnyvale BOP March zW st�Valle C>Ities H VII March 13 Milpitas BOP March 20 Sunnyvale BOP April 17 Sunnyvale BOP April 24 ii4,44fP ford HAH Maye7N 0 AV(' prta x HHW A May 8 San Jose BOP May 15 Sunnyvale BOP �une�5� June 12 Milpitas BOP June 19 Sunnyvale BOP Jure 26 H W� (408) 299 -7300 Santa Clara County, Department of Environmental Health 6/2/98 EXHIBIT B HAZARDOUS WASTE RECYCLING DISPOSAL PROGRAMS ESTIMATED FY'99 HHW /BOP BUDGET BUDGET CATEGORY HHW MOBILE BOP TOTAL PROGRAM STAFF Staff Salary, Benefits 14 FTE) 208,000 52,000 260,000 Week -end Event Technicians 125,400 10,700 136,100 Indirect Costs 69,214 13,017 82,230 OFFICE EXPENSES Postage, Printing, Phone, Supplies 13,600 3,400 17,000 EDUCATION PROGRAMS Event Advertising, Source Reduction 9,600 6,400 16,000 SAFETY SUPPLIES 12,000 3,000 15,000 Personal Protective Equipment, Small Tools, Monitoring Equipment PROGRAM SUPPORT 11,680 2,920 14,600 County Counsel, GSA, Vehicles, Consultant, Staff Training WASTE MANAGEMENT CONTRACTS 372,416 32,384 404,800 Transportation, Recycling, Disposal SITE SUPPORT 8,000 6,500 14,500 Dumpsters, Port-a- potties Site Use Fees, Lease Costs TOTAL PROGRAM BUDGET* 829,910 130,321 960,230 Budget is based on an estimated participation of 10,000 in the Mobile HHW and 3,000 in the BOP Program. Hazardous Materials Compliance Division 4/8/98 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 30:0 AGENDA ITEM 64 MEETING DATE: July 1, 1998 CITY MANAGER: �J, i i'. tal,f,si ORIGINATING DEPT.: CITY MANAGER PREPARED BY: Aa F /i 4 SUBJECT: Review of Village Valet Parking Program RECOMMENDED MOTION(S): 1. Move to approve the modified valet parking plan for Saratoga Village with two.valet parking locations. Conoidcr 2. Afforowe t e proposed ordinance for adding Article 4 -80 to Chapter 4 of the Saratoga Municipal Code Relating to Valet Parking. REPORT SUMMARY: A modified Village valet parking plan was proposed at the November 19, 1997 City Council meeting. The goal of this plan was to allow diners and other customers of Village businesses to use any valet parking zone in the Village and have his /her car parked regardless of which restaurant or business the client intends to patronize. Council authorized City staff to order and install signs, install necessary markings for three valet loading zones, and monitor and report back to Council at the end of the 120 day experimental period. The plan was implemented on November 28, 1997. Per Council's instructions, the Public Safety Commission reviewed the results of the modified Village valet parking plan at their April 9 meeting and had no negative comments. At the April 15, 1998 City Council meeting, Council authorized City staff to delete the third experimental Saratoga Dry Cleaners valet parking location, change the valet loading zone to 15 minute parking zones, and install corresponding signage. City staff was also directed to notify affected residents of the public hearing for this agenda item. Criteria for valet parking locations included traffic safety, easy access to available parking, and equitable distribution amongst the Village restaurants and businesses. The three experimental valet loading zones (see Attachment 2) are located 1) in front of Viaggio's on 4 Street, 2) in front of the Plumed Horse on Big Basin Way, and 3) in front of the Saratoga Dry Cleaners on Big Basin Way (since removed due to lack of public usage). Valet parking hours are from Monday through Saturday 6:00 p.m. to 11:00 p.m. The Plumed Horse continues to park cars in a private condo garage behind the Plumed Horse and in Parking District #1. Corinthian Parking, the other valet operator, continues to park in the private parking lot behind Viaggio's, parts of Saratoga Elementary School parking lot, parts of Parking District #3, and at the Bank of America parking lot. Feedback from Oak Street residents has been more positive than in November 1997 when the experimental valet parking plan was proposed. Prior to the modified plan implementation, there were complaints of cars parked on Oak St. (taking up residential parking) and a hazard driving up 4 St. due to the valet zone. To help resolve some of these problems, two additional red zones were created on 4 Street and the middle divider line on 4 Street was moved towards Chef Chau's to create more space for cars to maneuver around the valet loading zone. Further, Corinthian Parking has not parked cars on Oak Street with the exception of parking in the white zone by Saratoga Elementary School. Since the April 15 Council meeting, one resident has called the City to complain about the orange cones by Viaggio's valet parking zone. Corinthian Parking has responded to the resident by speaking directly to the resident and perhaps change the bulky orange cones to slimmer non -neon colored cones. Other traffic related issues include unfinished signage and changes to parking zones. In a January 21 memo (Attachment 3), Sheriff's Deputy Tarabetz recommended that all 15 minute zones in the Village be consistent (from 9 a.m. to 10 p.m.) and additional signage be placed on both sides of street poles in the newly created 15 minute zones. She has also recommended that the daytime commercial loading zones double as passenger loading zones in the evening to assist with traffic flow when patrons pull into the valet loading zone. The City's maintenance staff members have acted on most of Deputy Tarabetz's recommendations (Attachment 4). A City ordinance is necessary to allow valet parking service operators to utilize the City's public right -of -way. This proposed ordinance would be similar to a current City ordinance permitting taxi operators to utilize the City's public right -of -way. In the proposed Valet Parking ordinance under 4- 80.0650 Application for Permit: Fee (b) portion, the processing fee is to be established by Council. The certificate application fee for permitting taxi operators is $300. Since the proposed valet parking ordinance is similar to the taxicab ordinance, staff recommends that the proposed certificate application fee for valet parking be $300. Overall, the Village experimental valet parking plan has worked for Viaggio's and the Plumed Horse locations based on a high public response to the valet parking services; two valet parking locations apparently suffice for the Village. The Village valet parking plan is a unique and comprehensive plan to enhance the limited supply of parking available in the Village during busy periods. It provides a convenient and safe parking alternative for the public and complements the Village's image as a visitor friendly destination. Finally, this plan demonstrates a public private partnership between the Village restaurant owners and retail businesses, valet parking operators, and the City. FISCAL IMPACTS: None. ADVERTISING, NOTICING AND PUBLIC CONTACT: Residents who have previously expressed interest or concerns about valet parking in the Village have been contacted and public hearing notices were placed in the Saratoga News. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Depends on Council's actions. The modified plan would not be approved with the deletion of one valet parking zone. The Council could decide to alter the modified plan even further by adjusting it in some other way, or eliminate valet parking all together. FOLLOW UP ACTIONS: 1. If the Village valet parking plan is approved, City staff will provide Council with a resolution to amend the fee schedule to include a fee for valet parking permits for using the public right -of -way. ATTACHMENTS: 1. Proposed Ordinance Relating to Valet Parking. 2. Map of Valet Parking Locations. 3. Memo from Sheriff Deputy Tarabetz dated January 21, 1998. 4. Sketch of Revised Traffic Signage and Changes to Parking Zones. JUN -23 -98 TUE 11:23 MEYERS, NAVE, RIBACK&SILV, FAX NO, 510 351 4481 P.02/08 ORDINANCE NO. 71- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADDING ARTICLE 4 -80 TO CHAPTER 4 OF THE SARATOGA MUNICIPAL CODE RELATING TO VALET PARKING The City Council of the City of Saratoga does hereby ordain as follows: SECTION 1, The City Council of the City of Saratoga hereby adds Article 4 -80 to Chapter 4 of the Saratoga Municipal Code to read as follows: Article 4 -80 Valet Parking Service Sections: 4- 80.010 Definition of Valet Parking Service 4- 80.020 Definition of Valet Parking Loading Zone 4- 80.030 Definition of City Manager 4- 80.040 Operation Allowed Only in Valet Parking Loading Zone 4- 80.050 Permit Required 4- 80.060 Application for Permit; Fee 4- 80.070 Receipt and Determination by City Manager 4- 80.080 Liability Insurance 4- 80.090 Qualifications of Parking Valets; Permits 4- 80.100 Transferability of Permit 4- 80.110 Authority of City to Designate Street Parking Locations and Times 4- 80.120 Suspension or Revocation of Permit 4- 80.130 Appeals to City Council 4- 80.140 Violation of Article; Penalties 4- 80.150 Annual Review 1 JUN -23 -98 TUE 1124 MEYERS, NAVE, R I BACK &S I LV, FAX NO. 510 351 4481 P. 03/08 4- 80.010 Definition of "Valet Parking Service," As used in this Article, the term "valet parking service" means the business of using the city streets for the purposes of loading and unloading passengers to and from vehicles and for the parking of those vehides. ?)11° 4- 80.020 Definition of "Valet. Parking Loadixwione. As used in this Article, the term "valet parking loading zone" means a public place along side the curb of the street or elsewhere, designated by the City as a valet parking/loading zone and reserved exclusively for the use of valet parking service and persons using such service. 4- 80.030 Definition of "City Manager." As used in this Article, the term "City Manager' means the City Manager or his designee. 4- 80.040 Operation Allowed Only in Valet Parking Loading Zone. A valet parking service shall only be operated in connection with a designated valet parking loading zone. 4- 80.050 Permit Required, (a) No person shall engage in the business of operating a valet parking service in the City without first obtaining a permit pursuant to this Article. (b) Any person desiring to operate a valet parking service for which a permit is required under the provisions of this Article shall also apply for and obtain a business license pursuant to Article 4 -05 of this Chapter and pay the license fee specified in Section 4- 05.100. No such business license shall be issued unless and until the applicant has first obtained a valid permit under this Article. 4- 80.0650 Applicationlor Permit: Fee. (a) Any person desiring to obtain a permit shall make application therefor to the City Manager, which application shall contain the following information: 2 JUN -23 98 TUE 11:24 MEYERS,NAVE,RIBACK &SILV, FAX NO, 510 351 4481 P.04/08 g 1 The name, age, business address and residence of the applicant if a natural person; if a corporation, its name, date and place of incorporation, address of its principal office, and the names of its principal officers together with their respective addresses; if a partnership, association or other 0?:" unincorporated entity, the names of the part.lers or persons comprising the association or company, with the place of business and residence of each. (2) The experience of the applicant in the provision of valet parking service and whether or not any such similar permit, or license held by the applicant or any of the principals of the applicant has ever been revoked, and if so, the circumstances of such revocation. (3) The uniform or insignia to be used to designate the employees of the applicant. (4) The street number and location of the place or places desired by the applicant as valet parking loading zones. (5) Whether the applicant or any of its principal officers or any of its employees have ever been convicted of a felony, or the violation of any narcotic or other penal law involving moral turpitude. (6) Such further information as the City Manager may require. (b) The application shall be accompanied by a processing fee in such amount as established from time to time by resolution of the City Council. 4- 80.070 Receipt and Determination by City Manager. (a) Upon receipt of the completed application and other documents and the fee as required in Section 4- 80.060, the City Manager shall conduct such investigation as he deems appropriate to determine whether a permit should be issued. (b) In making his determinations, the City Manager shall take into consideration the number of valet parking services already in operation, the number of valet parking loading zones already designated, and whether existing services and zones are adequate to meet the public need, the probable effect of increased service on local traffic conditions, and the character, experience and responsibility of the applicant. 3 JUN -23 -98 TUE 1124 MEYERS, NAVE, R I BRCK &S I LV, FAX NO, 510 351 4481 P. 05/08 4- 80.080 Liability Insurance. (a) No permit shall be issued or continued in operation, and no I person shall operate any valet parking service in the City unless and until there is i full force and effect a motor vehicle liability insurance policy or policies insuring s owner and covering each employee thereof, and unless and until such owner shall 1 c with the City Clerk a written certificate or certificates of insurance showing that such policy or policies are in full force and effect and that an endorsement has been issued to each such policy or policies therein cited that the same shall not be canceled and no reduction in the amount of coverage shall be made except upon thirty days' prior written notice to the City. Such policies shall insure the owner and any other person loading/unloading and/or driving or parking a vehicle in the course of operating the valet parking service, against loss from the liability imposed on any of them by law for injury to, or death of, any person or damage to property, arising from or growing out of the operation of such service, with coverage limits of not less than one million dollars ($1,000,000.00) in public liability coverage for death or injury in any one occurrence, and property damage coverage of not less than one hundred thousand dollars ($100,000.00) in such amount as approved by the City Manager. (b) In addition to the insurance required under Paragraph (a) of this Section, the owner shall also furnish to the City, at his own cost and expense, a policy or policies of liability and other insurance coverage as may be required under the applicable insurance standards of the City for consultants or contractors. Such policy or policies shall be maintained in full force and effect in accordance with said insurance standards during the entire term of the permit. 4 80.090 Qualifications of Parking Valets: Permits. (a) It shall be unlawful for any person to act as a valet for a valet parking service in the City unless he fulfills the following requirements: (1) Holds a current, active (not suspended or revoked) motor vehicle operator's license from the State; (2) Is at least eighteen years of age. (b) It shall be the obligation of the owner or permit holder to engage only such parking valets as fulfilling the above requirements. 4 JUN -23 -98 TUE 11:24 MEYERS, NAVE, R I BACK &S I LV. FAX NO. 510 351 4481 P. 06/08 4- 80.100 Transferability of Permits. No permit, issued pursuant to this Article, shall be sold, assigned or otherwise transferred, and any attempted sale, assignment or transfer shall invalidate the permit. 4- 80.110 Authority of City to Designate Street Parking Locations and Times. (a) The City reserves the right to determine and designate appropriate street locations and times for the operation valet parking services. (b) Once the City has determined and designated appropriate street locations and times for the operating of valet parking services, the service shall be limited to parking or loading vehicles only at those street locations and time. (c) The City may add, modify or eliminate street locations and times authorized for the operating of valet parking services, at any time, for any reason. 4- 80.120 Suspension or Revocation of Permit. (a) Any valet parking service permit issued under this Article may be suspended or revoked by the City Manager for any reason that would justify a refusal to issue the permit originally, or by reason of any failure by the permitter to comply with the provisions of this Article, or any other provision of this Code, or any condition of such permit. City Manager or his designee be granted a hearing upon the merits of the suspcnsion or revocation. If after such hearing the permit is ordered suspended or revoked, the holder shall have the right to appeal such action to City Council. (b) The holder of a valet parking service permit shall be given prompt notice of the intention to suspend or revoke his permit. Such notice shall fix a time and place, not less than five nor more than thirty days after service thereof, at which the holder of the permit may appear before the City Manager or his designee and be granted a hearing upon the merits of the suspension or revocation. If after such hearing the permit is ordered suspended or revoked, the holder shall have the right to appeal such action to the City Council. 4- 80.130 Appeals to City Council. 5 JUN -23 -98 TUE 11 25 MEYERS, NAVE, RIBACK &SILV, FAX NO. 510 351 4481 P.07/08 Any decisions rcndcrcd pursuant to this Article with respect to the issuance, denial, suspension or revocation of a permit, or the conditions thereof, may be appealed to the City Council by the applicant or permittee in accordance with the procedure set forth in Section 2- 05.030 of this Code. 4- 80.140 Violation of Article: Penalties. The violation of any provision contained in this Article, or the violation of any condition of a permit issued hereunder, is hereby declared to be unlawful and shall constitute a misdemeanor and a public nuisance, subject to the penalties as prescribed in Chapter 3 of this Code. The enforcement of this Article pursuant to Chapter 3 shall be in addition to any proceedings conducted under Section 4- 80.120 for revocation or suspension of the permit or any proceedings under Article 4 -05 of this Chapter to revoke a business license by reason of the same violation. 4- 80.150 Annual Review. Commencing in June 1999, and in June of every year thereafter, the provisions of this Article shall be reviewed and a separate report made to the City Council by the City Manager, setting forth an analysis of the effectiveness of the valet parking service operations, including whether the public convenience and necessity require the continuation of the valet parking service operations and/or whether the provisions of this Article should be modified or repealed. SECTION 2. EFFECTIVE DATE. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adopt inn. The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the City Council of Saratoga held on the day of 1998. by the following vote. AYES: NAES: ABSENT: 6 JUN -23 -98 TUE 11:25 MEYERS,NAVE,RIBACK &SILV, FAX NO, 510 351 4481 P.08/08 Mayor ATTEST: City Clerk April 27, 1998 June 23, 1998 MSR:apn J: \WPD\MNRSW \273 \ORD.98 \VALETPAR.98 7 Attachment -2- Big Basin Way Sent Sovi Hair Salon 5 Street Mandarin Chef Le Mouton Noir 70 Horse Los Rancho Viaggio's 4` Street •Chef Chau Masu Florentine Bella Saratoga La Fondue 3 Street ers Dolce Vita Rendezvous La Mere Michele B of A Highway 9 /Saratoga Sunnyvale Rd. SARATOGA VILLAGE VALET PARKING ZONE OPTION 2: Three Valet Parking Zones 1) In front of the Plumed Horse 2) In front of the Dry Cleaners 3) In front of Viaggio's Map not to scale I n- 21 -98 14:24 west side patrol 408 867 324 6 r.....,... Attachment 3- //a I 1 OFFICE OF THE SHERIFF or "T SANTA CLARA COUNTY 'y .S'HE'RIFF CHARLES R GILLINGHAM MEMORANDUM To: Jeannie Loft, City of Saratoga From: Deputy K. Tarabetz #1588 Date: January 21, 1998 Subject: Valet Parking over the Holidays During the week of December 16 through 19, (Tue -Fri) I noted the following situations with the valet parking in Saratoga. Fourth St Valet had 2 employees on during the entire week. Big Basin Wy Valet had 4 employees and increased to 5 on Wednesday. Tuesday 12/16 was extremely heavy for the valet service and restaurants in Saratoga. Traffic was very heavy and there were few places for parking available. The Saratoga Elementary School had a function, so there was limited parking on top. I noticed on more than one occasion, the 4th St. Valet was using the valet zone for parking vehicles that they were unable to move out of the zone. They couldn't move vehicles fast enough with only 2 employees. Because of this, I noticed customers parking in the roadway and the exchange with the valet taking place outside of the zone. Traffic backed up onto Big Basin WY. I took the time on several occasions to walk over and see how the valet was doing. Twice, I noticed customer pick ups taking place id' the red zone, on the opposite curb on 4th St., where the center lines have recently been adjusted. On Friday, 12/19, there was no Valet service at the zone in front of the Saratoga Dry Cleaners. I spoke with Sasha, who indicated he had a problem with this because, he had advertised that valet service was available across from his location. On Saturday, the zone was used, but only for a short period of time. Since I was not on shift that day, I can only relay this small amount of information which came from the conversation with Sasha. The following week, service was moderate on Tuesday, 12/23. Forth St. Valet still had only 2 employees and Big Basin had it's 4 employees. The following week, New Years, things were also moderate and from the business owners explained to me, the valet zone in front of the dry cleaners was not used. 1 3 Jan =21 -98 14:24 west side patrol 408 867 -324b 1-_L,.4. I believe the number of vehicles parked for each of those zones and days should be collected and analyzed. This would be important for future talks regarding the need and amount of valet zones in Saratoga. I would suggest that the Valet zone in front of dry cleaner be a 15 min. zone or less during the day (3 stalls). It would remain a valet zone by night should the parking company wish to remain as the vendor for that zone. The newly established 15 minute zones have been very effective and have a constant flow of traffic. I would like to request that these signs be posted on both sides of the pole. Currently there is only one sign and when you approach or after you park, you are unable to read the sign. In addition, the commercial zone in front of the plaza should be moved back to correspond with the Big Basin Wy Valet zone. This will allow truck traffic making deliveries to the various businesses. The two 15 min. zone stalls on that same curb should be moved up to the last two stalls before the 5th Street crosswalk. Traffic needing to use these types of limited use parking would be able to access in and out more effectively. All 15 minute zones in the downtown area should have the same hours of operation. Currently there are zones that run from 9am to 5 pm and others that run from 9am to 10pm. The 9am -10pm is the most effective for the parking lots as well as the Big Basin Wy parking areas. If you have any questions, please feel free to contact me. I am currently working 1330 hrs to 2330 hrs, Monday through Friday, excluding holidays or training days. m m p LO LO 1 A CO N (3' A [L. lD i I I .P. 1 I Ca CO I I 1 LJ I 1 r LjL I r- cn er rwrov BY rt 74'/ o W /pZ' 0 I mss. 88 o gov .Z g 4 6. i zoin faA4Y ±4ANF'ee, 6 oM i lqo 4 i J al' 9/t[ ago k; i v �is.,, C�...nrsrat o M fo .n Ibnl; Ln CP zw' ry :a; tai /may- ra�Mrs„ f oaf rt xi ,9 irlair: 71. y will /forge fO 4 R&Maueel V 64.1„ g "T 6o,ei zrin cgs :s'' R f e w cr o 5 0 BIG 843/N wy. el oPO 5 k //1/ ,Qcvlsecf NW /y if.de of 8i,9.805in Wy. sfzi /98 ee Awwe& FDer /If St` 1 #4 S1 m l N 1 II C/' A/ C. /'I /on M Fay Mongraw 14591 Oak Street Saratoga, California 95070 June 25, 1998. To The City Council, City of Saratoga Re: Valet Parking, Street I respectfully request that you issue a permit for Valet Parking only on a revokable or conditional basis. I have contacted., With complaints regarding this matter, as have my neighbors and the residential associations on Oak Street. In the event that the operators of this enterprise do not properly supervise the attendants as to where they park, _and how they drive, the permit can be revoked. This was very much out of hand in the beginning, and caused real problems for Oak Street residents. What is going to happen when Oak Street School is undergoing construction? If the parking lot is closed, or blocked off, the car will be back on the street again. The rights of the homeowners were totally ignored by these people in the beginning, y g y g ng, and the attitude of some of the attendants was very obnoxious. I strongly feel that the City of Saratoga should maintain a very strong control over this issue, so that if there are continuing problems the permit can be revoked. Let me remind you that several residents have complained to the operator of this business, as well as to the City, with regard to the orange cones which are placed at the edge of parking spots on Fourth Street, to maintain valet parking spaces. These cones are a safety hazard. They deprive you of space to maneuver when going up Fourth Street to the parking garages,_ 'hey do not need to be in the street, and all complaints have been ignored. I ask that you consider the above matters before issuing a permit for valet ':parking. Ver t yours Fao SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 1024 AGENDA ITEM by MEETING DATE: July 1, 1998 CITY MANAGER: dill,' ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD: SUBJECT: Fiscal Year 1998 -99 and 1999 -00 Budget RECOMMENDED MOTION(S): 1. Move to adopt the Resolution amending the City's Classification Plan. 2. Move to adopt the Resolution implementing a reorganization plan and authorizing permanent positions in the City service for FY 98 -99. 3. Move to adopt the Resolution establishing the FY 98 -99 Appropriation Limit. 4. Move to adopt the Resolution establishing a schedule of fees. 5. Move to adopt the Resolution adopting the budget for FY 98 -99 and 99 -00 making appropriations and authorizing carryovers thereto and expenditures therefrom. REPORT SUMMARY: After the close of the public hearing, it is recommended that the City Council act on the attached five Resolutions to formally approve the latest reorganization plan tentatively approved by the Council in May, and to adopt the budget for the biennium beginning July 1, 1998 and ending June 30, 2000. The Resolutions are listed in the order in which they should be adopted and are briefly summarized as follows: 1. Resolution amending the City's Classification Plan This Resolution, similar to ones you have adopted previously, amends the City's Employment Classification Plan to add the new positions of City Clerk, Senior Administrative Analyst, and Administrative Analyst, and delete the positions of Administrative Services Director, Deputy City Clerk, Administrative Analyst II, and Administrative Analyst I. Both SEA and SMO are in concurrence with these changes which, along with those contained in the next Resolution, will implement the latest (and hopefully last) reorganization of City staff previously reviewed by the Council in March and May. 2. Resolution implementing a reorganization plan and authorizing permanent positions in the City service for FY 98 -99 This Resolution adopts the latest reorganization plan by first rescinding the Resolution which adopted the prior reorganization plan (Section I), and then adopting the new plan (Section II) depicted in the organization chart attached. Section III identifies the positions in the current organization to be eliminated by adopting the plan, and Section IV authorizes the permanent positions in the City service by department for FY 98 -99. Lastly, Section V grants continuing authority to the City Manager to take administrative actions as needed to effectuate the plan. 3. Resolution establishing the City's Appropriation Limit for FY 98 -99 This Resolution sets the City's Appropriation (Gann) Limit for FY 98 -99 at $18,396,593, which is 5.75% higher than last year's limit, in accordance with Article XIIIB of the State Constitution. The factors used to calculate changes to the prior year's Gann Limit are provided by the State Department of Finance and the worksheet showing the history of the limit since it was first required to be established is attached to the Resolution. 4. Resolution establishing a schedule of fees This Resolution establishes the City's fee schedule for FY 98 -99. The only changes from the current schedule are an increase in the Park Development In Lieu fee for newly created lots from $8,970 to $9,315 due to an increase in the assessed valuation of vacant real estate in the City, a reduction in the fees for Temporary Use Permits approved by the Council at your last meeting, and a general increase in Recreation fees to continue the move towards full cost recovery begun last year. 5. Resolution adopting the budget for FY 98 -99 and 99 -00 This last Resolution formally adopts the two year budget and authorizes expenditures for FY 98 -99 and 99 -00 of $12,066.4 million and $10,439.5 million respectively. Section 3 of the Resolution also establishes the City's policy for the use and carryover of reserve funds. FISCAL IMPACTS: All as stated in the Resolutions and the companion budget document. ADVERTISING, NOTICING AND PUBLIC CONTACT: A general notice of the two budget hearings was published in the Saratoga News and mailed to the Community Group list. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Depending on what Resolutions were not adopted, either the reorganization plan would not be approved, the fee schedule would not be approved, and /or the two year budget would not be adopted. FOLLOW UP ACTIONS: 1. A Resolution incorporating changes to the MOU with SEA and LOU with SMO will be prepared for your July 15 meeting. 2. The budget document will be printed and distributed. 3. The budget document will be submitted to GFOA for continued consideration for a Distinguished Budget Award for the next biennium. ATTACHMENTS: Resolutions (5). SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 3025 AGENDA ITEM O 11110 MEETING DATE: July 1, 1998 CITY MGR. SAW, ORIGINATING DEPT. City Clerk 66/ SUBJECT: MUNICIPAL ELECTION 1998: ISSUES TO BE DECIDED BEFORE NOMINATION PERIOD Recommended Motion: Direct staff to prepare resolution authorizing candidates' statements of either 200 or 400 words; requiring that candidates pay costs of printing the candidate statement in the sample ballot; and setting advance deposit at $340 (for 200 -word limit) or $520 (for 400 -word limit). Report Summary: The next regular municipal election is November 3, 1998, and the initial nomination period extends from July 13 through August 7. The Council must make certain decisions before that time. Length of candidates' statements printed in sample ballot: The law sets the length of the candidates' statements at 200 words unless the Council authorizes 400 words. For the last several elections, the candidates' statements have been 400 words. Payment for candidates' statements: The law allows the estimated costs of the candidates' statements to be paid by the candidates in advance, with any excess payment being refunded. If the Council wishes, however, the City may pay for the candidates' statements. For the last several elections, the candidates have paid in advance. Fiscal Impacts: Estimated cost of each candidate's statement: $340 or $520. Follow Up Actions: The resolution confirming these decisions and the resolution calling the election will be presented at the Council meeting of July 7. Consequences of Not Acting on the Recommended Motions: Staff will assume that no changes to past procedure are intended and will prepare materials as for most recent election. Attachments: None.