HomeMy WebLinkAbout09-02-1998 Staff Reports SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 3 04b AGENDA ITEM 3)
MEETING DATE: September 2, 1998 CITY MANAGER: •1 i;
ORIGINATING DEPT.: CITY MANAGER PREPARED BY: ak.e A irvy k
SUBJECT(S):
1. Amendment of the Memorandum of Understanding Between the City and the Saratoga
Employees Association, dated December 3, 1997, Adjusting Salary Ranges for Non
Management Employees Through the Period Ending June 30, 1999.
2. Approval of the Salary Ranges for the Positions of City Clerk and Human Resources
Analyst.
RECOMMENDED MOTION(S):
1. Move to adopt the Resolution amending the Memorandum of Understanding (MOU) between
the City and the Saratoga Employees Association (SEA) to set the new salary ranges for non-
management employees.
2. Move to adopt the Resolution assigning salary ranges for the positions of City Clerk and
Human Resources Analyst.
REPORT SUMMARY:
Attached are two Resolutions in connection with the latest reorganization plan recommended by
the City Manager and approved by the City Council on July 1s`
The first Resolution amends the MOU between the City and the SEA by incorporating a revised
salary schedule for the period July 1, 1998 through June 30, 1999, listing the SEA assigned
positions and corresponding salary ranges previously agreed to.
The second Resolution establishes salary ranges for the new positions of City Clerk and Human
Resources Analyst. Since these two positions have not been assigned to a bargaining unit at this
time, their salaries are set by separate Resolution. Eventually, if and when these positions are
assigned to a bargaining unit, their salaries will be set via the Resolution establishing salaries for
those positions in the corresponding bargaining unit.
FISCAL IMPACTS:
As previously reported to the City Council via Executive Summary dated March 4 and
Memorandum dated May 20
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
Depends on Council's action. Either one or both of the Resolutions would not be adopted
meaning that either the MOU would not be amended as previously agreed to, and/or the salary
ranges for the two undesignated positions would not be approved.
ATTACHMENT(S):
Resolutions (2).
SARATOGA CITY COUNCIL
tory
E X E C U T I V E S U M M A R Y NO. o U AGENDA I T E M S
MEETING DATE: SEPTEMBER 2, 1998 CITY MGR.:
ORIGINATING DEPT.: PUBLIC WORKS PREPARED BY:
SUBJECT: 1998 Pavement Management Program Award of Construction Contract
Recommended Motion(s):
1. Move to declare C.F. Archibald Paving, Inc., of Redwood City to be the lowest responsible
bidder on the project.
2. Move to award a construction contract to C.F. Archibald Paving, Inc. in the amount of
$1,102,784.60.
3. Move to authorize staff to execute change orders to the contract up to $75,000.
Report Summary:
Sealed bids for the 1998 Pavement Management Program were opened on August 26. A list of the
streets which will receive work are attached (Attachment 1). A total of four contractors submitted
bids and a summary of the bids received is also attached (Attachment 2). C.F. Archibald Paving, Inc.
of Redwood City, who has worked for the City before, submitted the lowest bid of $1,102,784.60
which is less than 1% below the Engineer's Estimate of $1,112,653.75. Staff has carefully checked the
bid along with the listed references and has determined that the bid is responsive to the Notice Inviting
Sealed Bids dated August 5.
It is therefore recommended that the Council declare C.F. Archibald Paving, Inc. to be the lowest
responsible bidder on the project, and award the attached construction contract (Attachment 3) to this
firm in the amount of their bid. Further, it is recommended that the Council authorize staff to execute
change orders to the contract up to an amount of $75,000 to cover any unforeseen circumstances
which may arise during the course of the work.
Fiscal Impacts:
Funding for this work is programmed in the adopted budget in Activity 3005 (Street Maintenance)
Account No. 4010 (Contract Services) and Activity 3015 (Traffic Control) Account No. 4010
(Contract Services). The adopted budget contains sufficient funds to cover the contract and
recommended change order amounts.
Advertising. Noticing and Public Contact:
Nothing additional.
Consequences of Not Acting on the Recommended Motions:
C.F. Archibald Paving, Inc. will not be declared the lowest responsible bidder and a construction
contract will not be awarded to that firm. The Council may make specific findings to declare another
bidder to be the lowest responsible bidder, or reject all of the bids and direct staff to re-bid the entire
project. However, staff does not believe that a lower bid will be obtained by re- bidding the project due
to the competitive nature of the current bids received.
Follow Un Actions:
The contract will be executed and the contractor will be issued a Notice to Proceed. Work will most
likely begin in mid September and last through the end of October.
Attachments:
1. List of Streets.
2. Bid Summary.
3. Construction Contract.
h
1998/99 STREET MAINTENANCE PAVEMENT MANAGEMENT PROGRAMS
TYPE: LEGEND:
LIGHT OVERLAY (1 1/2" AC) 1 HEAVY OVERLAY (2" AC): 2 SLURRY SEAL: 3 D DELETE, A ADD, 3->1 UPGRADE SLURRY TO LIGHT OVERLAY, RFSS REPAIR FAILED STREET SECTION
STREET NAME TYPE LENGTH WIDTH AREA 1 112" AC 2" AC AC LEVELING, WEDGE RFSS ADJUST ADJUST ADJUST ADJUST PAVE. NOTES
OVERLAY OVERLAY COURSE CUT VALVES MON. STORM MH SAN MH FABRIC
FROM< >TO (FT) (F1) (SY) (TON) (TON) (TON) (LF) (SF) (EA) (EA) (EA) (EA) (S
(EA (SY)
WOODMONT DR
2 440 41 226 525 3809 2 2004
PIERCE TO
CHATEAU
WOODMONT DR
2 160 41 82 320 2308 1 729
CHATEAU TO 43 210
END
PIERCE RD
2 250 30 94 500 5994 1 1 833
WOODMONT TO
PIERCE
PIERCE CT
2 210 30 79 685 49 1 1 700
PIERCE TO 69
END
PIERCE RD
2 780 37 361 1560 120 1 2 6 3207
REGAN TO
WOODMONT
IDLEWOOD LN
2 285 30 99 750 1 883
PIERCE TO 43
END
REGAN LN
2 460 37 213 995 2 1891
PIERCE TO
COX
REGAN LN
2 160 37 74 395 2949 2 1 658
PIERCE TO 2 750 45 422
BLAUER
REGAN LN
2 135 37 62 270 2949 2 3 4 555
BLAUER TO 2 640 41 328
TRICIA
ARGONAUT DR
2 1031 38 490 320 3 4353
REGAN TO
CHATEAU
TOTAL 0 0 2684 0 6530 18178 1 6 5 22 15814
1
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1998/99 STREET MAINTENANCE PAVEMENT MANAGEMENT PROGRAMS
TYPE. LEGEND:
LIGHT OVERLAY (1 1/2" AC) 1 HEAVY OVERLAY AC): 2 SLURRY SEAL: 3 D DELETE, A ADD, 3->1 UPGRADE SLURRY TO LIGHT OVERLAY, RFSS REPAIR FAILED STREET SECTION
STREET NAME TYPE LENGTH WIDTH AREA 1 1/2' AC 2' AC AC LEVELING WEDGE RFSS ADJUST ADJUST ADJUST ADJUST PAVE. NOTES
OVERLAY OVERLAY COURSE CUT VALVES MON. STORM MH, SAN MH FABRIC
FROM >TO (FT) (FT) (SY) (TON) (TON) (TON) (LF) (SF) (EA) (EA) (EA) (EA) (SY)
ARGONAUT DR
2 810 41 415 120 19935 2 3690
CHATEAU TO
CHATEAU
CHATEAU DR
BLAUER TO 2 825 41 423 240 7139 3 3 3758
REGAN
CHATEAU DR
2 1260 41 646 760 15434 2 5740 SAN. VALVES: 1
ARGONAUT TO
WINTER
CHATEAU DR
2 1040 41 533 400 12618 4738
WINTER TO
ARGONAUT
WINTER LN
2 147 41 75 1140 5899 1 3 670
CHATEAU TO 2 510 37 236
CUMBERLAND
WINTER LN
2 430 41 220 1 2 1959
CHATEAU TO 65
END
BLAUER DR
2 1265, 41 648 240 12410 1 5763
CHATEAU TO
REGAN
CRAIGEN CIR
2 960 41 492 480. 9501 2 4373
REGAN TO
CHATEAU
CHATEAU CT
2 155 41 79 200 1240 1 706
CHATEAU TO
END
ARGONAUT CT
2 100 41 51 120 640 1 456
ARGONAUT TO
END
TOTAL 0 0 3884 0 3700 84816 0 1 4 17 31852
1998/99 STREET MAINTENANCE PAVEMENT MANAGEMENT PROGRAMS
TYPE: LEGEND:
LIGHT OVERLAY (1 1/7' AC) 1 HEAVY OVERLAY (2' AC): 2 SLURRY SEAL: 3 D DELETE, A ADD, 3- >1 UPGRADE SLURRY TO LIGHT OVERLAY, RFSS REPAIR FAILED STREET SECTION
STREET NAME TYPE LENGTH WIDTH AREA 1 1/7' AC 2' AC AC LEVELING WEDGE RFSS ADJUST ADJUST ADJUST ADJUST PAVE. NOTES
OVERLAY OVERLAY COURSE CUT VALVES, MON. STORM MH SAN MH, FABRIC
FROM<->TO (FT) (FT) (SY) (TON) (TON) (TON) (LF) (SF) (EA) (EA) (EA) (EA) (SY)
CHATEAU DR
2 331 41 170 240 1 1 1508
ARGONAUT TO
BLAUER
ASHLEY WY
1 1450 34 462 2900 5689 2 7 3 4 5478
YOLO TO
END
ASHLEY CT
1 175 28 48 538 3083 1 1 544
ASHLEY TO 26
END
CARNIEL CT
1 107 28 28 188 1630 3 1 333
ASHLEY TO 26
END
YOLO DR
1 314 35 103 468 1 3 2 1 1221
WARDELL TO
END
CARNIEL AVE
1 281 34 90 602 1062
ASHLEY TO
WARDELL
JESPEN CT
1 130 28 34 448 1 1 404
CARNIEL TO 26
END
BEAUMONT AVE
1 380 37 132 920 9264 2 1 1562
THELMATO
GLEN BRAE
HERRIMAN AVE -338
fa SARATOGA CR
OUTIO RD 10
100
O MAUDE AVE
GERNEIL CT
1 100 31 29 401 2243 1 1 344
JERRIES TO 30
END
TOTAL 0 1032 170 0 6705 22347 5 17 6 10 12457
0 :1 1-.w'
1998/99 STREET MAINTENANCE PAVEMENT MANAGEMENT PROGRAMS
TYPE: LEGEND:
LIGHT OVERLAY (1 1/2" AC) 1 HEAVY OVERLAY (7' AC): 2 SLURRY SEAL: 3 D DELETE, A ADD, 3->1 UPGRADE SLURRY TO LIGHT OVERLAY, RFSS REPAIR FAILED STREET SECTION
STREET NAME TYPE LENGTH WIDTH AREA 1 117 AC 7' AC AC LEVELING, WEDGE RFSS ADJUST ADJUST ADJUST ADJUST PAVE. NOTES
OVERLAY OVERLAY COURSE CUT VALVES MON. STORM MH SAN MH FABRIC
FROM<- TO (FT) (FT) (SY) (TON) (TON) (TON) (LF) (SF) (EA) (EA) (EA) (EA) (SY)
SHADOW OAKS
WY 2 2032 41, 1041 1704 13500 2 12 6 4 9257
SARATOGA TO
SARATOGA
VICKERY AVE
2 1565 33 646 2880 7 4 7 5738
LOMITA TO
CODY
CODY LN
2 500 27 169 1350 3 1 2 1 1500
HIGHWAY 9 TO 2 375 27 127
END
VICKERY PL
2, 310, 27, 105 814 1 1 930
VICKERY TO 38
END
BUTANO TER
2 275 27 93 577 2 1 825
VICKERY TO
END
PEACH HILL RD
2 2510 17 533 1350 2619 9 1 4 4741
PIEDMONT TO
#15600
WOODBANK WY
2 210 21 55 450 1240 2 1 1 1 490
AMBLESIDE TO 53
TO END
WOODBANK WY
2 600 21 158 1400 210 1400
AMBLESIDE TO 2 400 28 140
QUITO
SOBEY RD
125 8" AC SECTION
MARSHALL LN
SCHOOL
ELVA AVE
2 1085 20 350 2260 770 1 1 3 2411 SPEED HUMPS: 3
4TH TO
MICHAELS
TOTAL 0 0 3632 0 12785 18339 17 26 13 22 27292
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CITY OF SARATOGA I
BID SUMMARY: 1998 PAVEMENT MANAGEMENT PROGRAM
I BID OPENING DATE: AUGUST 28, 1999
ENGINEER'S ESTIMATE O'GRADY PAVING, INC. RGW CONSTRUCTION
ITEM ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1. TRAFFIC CONTROL 1 LS NIA $20,000.00 WA $26,000.00 NA $20,000.00
2. ASPHALT CONCRETE OVERLAY 11,402 TON $42.00 $478,884.00 $42.00 $478,884.00 $41.00 $487,482.00
3. REPAIR FAILED STREET SECTION 5,388 TON $70.00 $377,180.00 $100.00 $538,800.00 $105.00 5565,740.00
4. WEDGE CUT 29.720 LF $1.26 $37,160.00. $2.00 $59,440.00 $1.00 $29,720.00
6. PAVEMENT FABRIC 87,415 SY $1.00 $87,415.00 $0.80 589,932.00 $1.00 $87,415.00
8. INSTALL SPEED HUMPS 3 EA $1,500.00 $4,500.00 51,500.00 $4,500.00 $1,500.00 $4,600.00
7. ADJUST STORM MH TO GRADE 28 EA $260.00 $7,000.00 $300.00 $8,400.00 $350.00 $9,800.00
B. ADJUST MONUMENTS TO GRADE 50 EA $150.00 $7,600.00 $160.00 $7,500.00 $300.00 $16,000.00
9. REMOVE STATE DETAIL NO. 22 14,900 LF $1.00 $14,900.00 $0.90 $13,410.00 $0.80. $11,920.00
10. PAINT TRAFFIC STRIPE-S.D. #2 2,856 LF $0.25 $883.76 $0.28 $890.30 $1.00 $2,855.00
11. PAINT TRAFFIC STRIPES.D. #8 380 IF $0.25 $9510 $0.26 $981W $0.25 596.00
12. PAINT TRAFFIC STRIPE -S.D. #21 38,240 LF $0.26 $9,080.00 $0.18 $6,798.40 50.15 $5,438.00
13. PAINT TRAFFIC STRIPES.D.#22 18,795 LF $0.50 $8,397.50 $0.68 $9,40520 $0.80 $10,077.00
14. PAINT TRAFFIC STRIPES.D.#27B 48,740 LF $0.25 $12,185.00 $0.15 $7,311.00 $0.15 $7,311.00
15. PAINT TRAFFIC STRIPE-S.D. #27C 520 LF $0.25 $130.00 $0.15 $78.00 $0.15 $78.00
18. PAINT TRAFFIC STRIPE-S.D. 028 290 LF $0.26 $72.60 $0.15 $43.60 $0.30 $87.00
17. PAINT TRAFFIC STRIPES.D.#36 176 LF' $0.25 $43.75 $0.60 $105.00 $1.00 $176.00
18. PAINT TRAFFIC STRIPE-S.D. #38A 785 LF $0.25 $198.25 $0.35 5274.75 $1.00 $785.00
19. PAINT TRAFFIC STRIPE-S.D. #39 13,045 LF $0.20 52,809.00 $0.13 $1,896.85 $0.20 $2,809.00
20. PAINT TRAFFIC STRIPES.13.1139A 4,080 LF $0.20 $812.00 $0.13 5627.80 $0.15 $809.00
21. PAINT STOP BARS 29 EA $25.00 $725.00 $20.00 $580.00 $18.00 $522.00
22. PAINT CROSSWALKS 22 EA $160.00 $3,300.00 $100.00 $2,200.00 $84.00 $1,848.00
23. PAINT 'STOP' 30 EA $75.00 $2,250.00 $80.00 $2,400.00 $70.00 12,100.00
24. PAINT '26' 4 EA $60.00 $200.00 $45.00 $180.00 $38.00 $162.00
26. PAINT 'SCHOOL' 12 EA 550.00. $800.00 $58.00 $872.00 $61.00. 5812.00
28. PAINT 'AHEAD' 3 EA $75.00 $225.00 $110.00 $330.00 598.00 $288.00
27. PAINT'XING' 21 EA $50.00 11,050.00 185.00 $1,785.00 $77.00 $1,817.00
28. PAINT 'BIKE LANE' 77 EA $50.00 $3,850.00 $35.00 $2,895.00 $32.00 $2,484.00
29. PAINT ARROWS 20 EA $50.00 $1,000.00 $40.00 $800.00 $38.00 $720.00
30. PAINT 'SLOW' 12 EA $50.00 $800.00 $85.00 $1,020.00 $77.00 $924.00
31. PAINT 'ONLY' 4 EA $50.00 $200.00 $85.00 $340.00 $77.00 $309.00
32. PAINT'PED' 9 EA $50.00 5450.00 185.00 $585.00 558.00 $622.00
33. PAINT RXR 2 EA $260.00 $500.00 $250.00 $500.00 $224.00 $448.00
34. TYPED PAVEMENT MARKERS 1,452 EA $6.00 $7,280.00 $5.00 $7,260.00. 14.60 $8,534.00
35. BLUE PAVEMENT MARKERS 37 EA $10.00 $370.00 $10.00 $370.00 $8.00 $288.00
36A. ADJUST SANITARY MH TO GRADE 71 EA $260.00. $17,750.00 $300.00 $21,300.00 $276.00. $19,526.00
37A ADJUST SANITARY CO TO GRADE 1 EA $250.00 $250.00 $150.00 $160.00 $525.00 $625.00
38A ADJUST WATER VALVES TO GRADE 22 EA $160.00 $3,300.00 $160.00 $3,300.00 $280.00 $5,720.00
TOTAL $1,112,853.75 $1,278,361.80 $1,288,819.00
1
SARATOGA CITY COUNCIL
e c7
EXECUTIVE SUMMARY NO. D q 7 AGENDA ITEM 5'8 0)
MEETING DATE: September 2, 1998 CITY MGR.
ORIGINATING DEPT. City Clerk
SUBJECT: Notice of Need to Amend onflict of Interest Codes Saratoga Parking Authority; Saratoga Public
Financing Authority; City of Saratoga
Recommended Motion:
Direct staff to prepare recommended changes in the City of Saratoga Conflict of Interest Code for the
September 16 Council meeting.
Report Summary:
The Political Reform Act requires that all Conflict of Interest Codes be reviewed biennially to determine whether they
must be amended. The City Council is responsible for codes adopted by the City of Saratoga as well as the Saratoga
Parking Authority and the Saratoga Public Financing Authority (the two bodies established in connection with
financing the Leonard Road Assessment District Project and the refinancing of debt issued in connection with Village
Parking District #3).
Changes in codes may be required for two reasons: organizational changes or changes in State law. The codes of the
two authorities need no amendments for either reason. Therefore, staff recommends no changes in these two codes.
However, there have been several organizational and staffing changes in the City administration which will require
amendments to the City of Saratoga Conflict of Interest Code.
The law requires that the recommended changes be forwarded to the Council for approval within 90 days of this
Notice of Need to Amend. In order to complete this process while the current City Clerk is still in office, the changes
will be prepared for the agenda of September 16.
Fiscal Impacts:
None.
Follow Up Actions:
Staff will place City of Saratoga Conflict of Interest Code changes on the September 16 agenda.
Attachments:
None.
i