HomeMy WebLinkAboutCouncil Report KMP Completion (2)
Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: July 29, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: John Cherbone DIRECTOR: John Cherbone Public
Works Director SUBJECT: Kevin Moran Park Improvement Project – Notice of Completion RECOMMENDED ACTION: 1. Move to accept the Kevin Moran Park Improvement Project as complete and authorize
staff to record the Notice of Completion for the construction contract. 2. Move to adopt Budget Resolution. 3. Amend Construction Contract with B&B Landscape Contractors, Inc. in the
amount of $27,050. REPORT SUMMARY: All work on the Kevin Moran Park Improvements has been completed by the City’s contractor, B&B Landscape Contractors, Inc. of San Jose and has been
inspected by City inspectors. The scope of work consisted of supplying all labor, equipment and materials to replace 4 acres of remnant orchard trees on the north and south ends of the
park with developed park uses and the construction of new park facilities, including a tennis court, half basketball court, two bocce courts, rolling and gently sloping and flat grass
areas, picnic areas, a meditation garden, a screened area for storage of sports equipment, associated park facilities, and a restroom. Overall, the quality of construction completed
through this contract was very favorable. It is therefore recommended that the Council accept the project as complete. Further, it is recommended that the Council authorize staff to
record the attached Notice of Completion for the construction contract. FISCAL IMPACTS: A budget resolution amending the project budget is attached. The amendment is necessary because
final unit quantities for some bid items were greater than estimated bid quantities. The final cost of construction was $1,379,056 or approximately 5% ($67,050) over the awarded contract
amount of $1,312,006. The initial construction contingency for this project was less than 1% of contract amount or $11,717 whereas a normal construction contingency for complex projects
is a minimum of 10% or in the case of Kevin Moran Park $131,200.
Page 2 of 2 There are three projects in the CIP, the Teerlink Trail Repair Project, Trail Segment #3 Repairs, and Trail/Park Repairs, which are complete and have remaining funds available.
These funds can be transferred to the Kevin Moran Park Project in order to finalize the project. Retention funds will be released 30 days after the Notice of Completion has been recorded.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The project would not be accepted as complete and staff would notify the contractor of any additional work required by the City Council
before the project would be accepted as complete. ALTERNATIVE ACTION: None in addition to the above. FOLLOW UP ACTION: Staff will record the Notice of Completion for the construction
contract. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Notice of Completion. 2. Budget Resolution.